K3000 V12 Quick Ref.book

Kurzweil 3000™ for Windows

Reference Guide

Version 12

Kurzweil 3000™ for Windows Version 12 Reference Guide

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Kurzweil 3000 for Windows Reference Guide i

Table of Contents

About Kurzweil 3000 ..........................................................................1

About this Guide .................................................................................1

Starting and Stopping Kurzweil 3000 .................................................2

The Kurzweil 3000 Window 2..............................................................

Toolbars .............................................................................................3

The Default (Classic) Toolbars ...................................................3

Showing and Hiding Toolbars .....................................................4

Toolbars for Specific Sets of Tasks ............................................4

Menus ................................................................................................4

Using the Keyboard to Access a Menu and Select a Menu Item 4

Help at Any Time ................................................................................5

Opening and Viewing a Document .....................................................6

Kurzweil 3000 Supported File Formats ......................................6

Additional Viewing Options from the View Menu ........................

Using the KESI Virtual Printer to Open Documents

Created in Another Program .......................................................7

Navigating in a Document ..................................................................8

Reading ..............................................................................................9

Basic Reading ............................................................................9

Options on the Reading Toolbar .................................................9

Additional Reading Options .......................................................10

Using Reference Tools .......................................................................11

Looking Up a Selected Word ......................................................11

Looking Up a Word You Type ....................................................11

Looking Up Information in Online Encyclopedias and

Reference Sites ..........................................................................11

Finding a Picture for a Word .......................................................12

Translating Text ..........................................................................12

Reading Web Pages ..........................................................................12

Using Study Skills Tools .....................................................................13

Showing the Study Skills Toolbar ...............................................13

Using the Color Highlighter Pens and Circle Tools ...................13

Table of Contents

Creating Notes ............................................................................14

Working with Notes .....................................................................14

Creating and Answering Questions in Bubble Notes ..................15

Opening, Hearing and Closing Notes .........................................16

Adding and Working with Bookmarks .........................................16

Extracting Notes and Highlights .................................................16

Additional Annotation Options ...................................................17

Taking Notes with Column Notes .......................................................18

Opening, Saving, Replacing and Joining Column Notes Files ...18

Additional Column Notes Features ............................................20

Extracting Highlights to Column Notes .......................................21

Using a Single Column Notes File Across Multiple Documents .22

Going from Reading to Writing By Extracting Column Notes .............22

Working with Note Snippets ...............................................................22

Adding and Editing Hyperlinks ...........................................................23

Writing and Editing .............................................................................24

Showing the Writing Toolbar ......................................................24

Starting Points for Writing ...........................................................24

Working with More than One Language within a Document ......25

Adding a Picture to a Document .................................................25

Dragging and Dropping Image Text ...........................................25

Working with an External Text Editor .........................................25

Editing Options from the Edit Menu ............................................26

Additional Writing and Editing Options .......................................26

Using Brainstorm ................................................................................27

Creating a Brainstorm Diagram ..................................................27

Selecting and Editing Brainstorm Thoughts ...............................28

Additional Brainstorm Features ..................................................28

Adding and Working with Brainstorm Notes ...............................28

Switching from Brainstorm to Other Views .................................29

Creating a Draft from Brainstorm ................................................29

Using Outline ......................................................................................30

Creating an Outline .....................................................................30

Selecting and Editing Outline Text and Topics ...........................31

Adding and Working with Outline Notes ....................................32

Switching from Outline to Other Views .......................................32

Creating a Draft from Outline ......................................................32

Creating and Working with Drafts .......................................................33

Creating a Draft ..........................................................................33

Kurzweil 3000 for Windows Reference Guide iii

Switching from Draft to Other Views ...........................................33

Finalizing a Draft Using the Review Checklist ....................................34

Using Writing Support Tools ...............................................................35

Using Spell Check ......................................................................35

Using Word Prediction ................................................................36

Using Word Lists ........................................................................36

Using Floating Word Lists ...........................................................37

Taking Tests Using Kurzweil 3000 Features ......................................39

Managing Documents ........................................................................40

Saving and Printing a Document ...............................................40

Locating Documents and Files ...................................................41

Sending a Document to a Recipient Through E-mail .................41

Creating an Audio File ................................................................41

Additional File Options from the File Menu ................................41

Searching for and Downloading Electronic Content ...........................42

Searching for E-Content from Web sites or Kurzweil 3000

Classic Literature ........................................................................42

Searching for Online Magazines ................................................42

Opening and Managing Downloaded Files .................................42

Using the Universal Library to Share Documents ..............................43

Customizing Kurzweil 3000 ................................................................43

Showing, Hiding and Applying Toolbars .....................................43

Customizing Toolbars .................................................................44

Customizing the Right Mouse Button Menu ...............................44

Changing the Reading Dual Highlighting Color Options .............44

Setting Options in Kurzweil 3000 .......................................................45

Scanning ............................................................................................46

Basic Scanning ...........................................................................46

High-Speed Scanning .................................................................46

Scanning Options from the Scan Menu .....................................46

Scanning Options from the Scanning Options Pane ..................47

Preparing Documents .........................................................................49

Displaying the Document Preparation Toolbar Set ....................50

Changing Reading Order Using the Zone Editor ........................50

Using Override OCR to Convert Unrecognized Text into

Readable Zones .........................................................................51

Correcting Recognition Errors Using Edit Underlying Text .........52

Correcting Pronunciations ..........................................................54

Advanced Pronunciation Operations ..........................................55

Editing Headers and Footers ......................................................55

Table of Contents

Specifying New First Page or Front Matter .................................56

Cleaning Up Image Documents ..................................................56

Changing the Language Format of Image Text ..........................56

Adding Instructional Notes and Bubble Notes ............................57

Preparing Tests .................................................................................58

Customizing Tests ..............................................................................58

Setting Up Word Prediction ................................................................59

Setting Up Word Lists .........................................................................60

Setting Up Kurzweil 3000 for Language Learning ..............................61

Setting Up Picture Dictionaries ...........................................................62

Setting Document Properties .............................................................63

Keyboard Shortcuts and Function Keys .............................................65

Kurzweil 3000 System Default Settings .............................................69

Using Kurzweil 3000 Applets ..............................................................73

The Kurzweil 3000 Taskbar ........................................................73

The Kurzweil 3000 Calculator .....................................................74

Using Kurzweil 3000 Remotely ..........................................................75

Working with a Network License-to-Go (Student) ......................75

Administration Tasks for Teachers .....................................................76

Setting Up the Universal Library for Sharing Documents ...........76

Adding and Deleting Users and User Files (Standalone) ...........76

Locating User Files ....................................................................77

Obtaining Student Usage Reports (Standalone) ........................77

Managing Network User Accounts .............................................78

Managing Network Licenses ......................................................79

Obtaining Student Usage Reports (Network) ............................80

About Kurzweil 3000

Kurzweil 3000 software program offers integrated features that promote and aid students in Read-

ing, Studying, and Writing. Based on Universal Design for Learning principles, it provides users

with multiple ways to access information and curriculum, and with tools to help them accomplish

tasks independently, practice active learning skills, and demonstrate acquired knowledge.

For teachers, Kurzweil 3000 offers easy-to-use features that enable them to accommodate a wide

range of student learning styles, to quickly respond to intervention requirements, and to follow

standardized test taking guidelines.

Kurzweil 3000 is available in the following editions in either Professional (includes scanning) or

LearnStation versions:

• Standalone is for the individual user or for a group of users sharing the same computer.

• Network, with Engine and Clients, is designed for using Kurzweil 3000 on PCs connected over

a local area network. A Remote License-to-Go option allows students to check out Kurzweil

3000 for use on any PC for a specified amount of time.

• USB Edition is for portable use of Kurzweil 3000 on any PC that has a USB 2 port.

• Web License allows for the use of Kurzweil 3000 on any PC that has Internet connection.

About this Guide

This Reference is written for students as well as teacher/administrators, and provides information

about the Kurzweil 3000 for Windows Version 12 user interface, common tasks, and important

options in condensed format. Some functions, features, and procedures presented, such as scan-

ning, apply only to the Kurzweil 3000 Professional product.

Where a feature is not available for a product, such as the USB Edition, it is noted in the guide.

For detailed information on all of Kurzweil 3000 features and functions, go to the Kurzweil 3000

online Help system.

Starting and Stopping Kurzweil 3000

To start Kurzweil 3000:

Double-click the Kurzweil 3000 icon on the desktop.

To stop Kurzweil 3000:

Do one of the following:

• From the File menu, choose Exit.

•Or click Close.

• Or press ALT+F+X.

The Kurzweil 3000 Window

Along the top of the Kurzweil 3000 window are the Main Menu bar and the Classic toolbar set:

Notes:

• To show or hide a toolbar, see click the color brick at the left edge of the toolbar.

• If this is the first time you are opening the Kurzweil 3000 window, you will see a Tip of the Day

window. To hide Tip of the Day, go to the Tools menu, select Options and in the General pane

Miscellaneous are, uncheck Tip of the Day.

A Main Menu bar Access all Kurzweil 3000 features and functions. Many Kurzweil 3000 features

and functions, as well as menu items, also have keyboard shortcuts. See “Key-

board Shortcuts and Function Keys” on page 65.

B Main toolbar Access frequently used general functions.

C Reading toolbar Access frequently used Reading tools.

D Study Skills toolbar Access frequently used Study Skills tools. To show/hide toolbar, see “Showing

and Hiding Toolbars” on page 4.

E Writing toolbar Access frequently use Writing tools, including those in the Writing Path. To

show/hide toolbar, see “Showing and Hiding Toolbars” on page 4.

D, E

Kurzweil 3000 for Windows Reference 3

Toolbars

The Default (Classic) Toolbars

There are four default toolbars (also known as the Classic Toolbar set) in Kurzweil 3000 that let

you point and click on buttons to perform frequently used functions.

If this is the first time you are starting Kurzweil 3000 after installing a new version, you will see

newly released buttons at the end of a toolbar. To use the toolbar set associated with the new ver-

sion, Apply the Classic Toolbar; see “To apply a toolbar set:” on page 4.

All Kurzweil 3000 toolbars are customizable; see “Customizing Toolbars” on page 44.

The Main Toolbar

(With a document open.)

For more information about using:

• Reading Tools, see “Reading” on page 9.

• Reference Tools, see “Using Reference Tools” on page 11.

• Document Management Tools, see “Managing Documents” on page 40.

• Scanning, see page 46.

The Reading Toolbar

(With a document open.)

The Study Skills Toolbar

(With an image document open.)

The Writing Toolbar

(With a Draft/text document open.)

Document

Management

Tools

Reading Tools Reference Tools

Help

Showing and Hiding Toolbars

Each toolbar has a show/hide Toggle (color bar) located along the left-hand side of the toolbar.

Click the Toggle to show or hide the toolbar. When the toolbar is showing, the Toggle is in the ver-

tical position; when the toolbar is hidden, the Toggle is in the horizontal position.

Toolbars for Specific Sets of Tasks

There are ready-to-use toolbars containing the tools you need to perform a specific set of tasks,

such as Document Preparation, Language Learning and Test Taking.

Note: Classic is the default toolbar set.

To apply a toolbar set:

Either go to the Tools menu, choose Customize Apply Toolbar Set, then select a toolbar;

Or open the Toolbar Right Mouse Button menu, choose Apply Toolbar Set, then select a

toolbar.

Menus

For mouse users, menus in Kurzweil 3000 are located along the top of the application window. In

many instances, Right Mouse Button menus are available by pressing the right mouse button.

Keyboard users can use the following procedure for quick access to menu items, and where avail-

able, Kurzweil 3000 offers keyboard shortcuts for performing actions.

Using the Keyboard to Access a Menu and Select a Menu Item

1. Press the ALT key, then press the desired menu letter key. For instance, to open the File

menu, press ALT+F.

2. Press the letter key for the menu item you want. For example, in the File menu, press C to

Close a file.

3. You can use the Up/Down arrow keys to navigate the menu items; use the Right arrow key to

go to a submenu, and use the Left arrow key to go back to a menu item from its submenu. To

activate the menu item you want, press ENTER.

Keyboard Shortcuts for Showing and Hiding Toolbars

Show/hide Main toolbar CTRL+SHIFT+F9

Show/hide Reading toolbar CTRL+SHIFT+F10

Show/hide Study Skills toolbar CTRL+SHIFT+F11

Show/hide Writing toolbar CTRL+SHIFT+F12

Kurzweil 3000 for Windows Reference 5

Note: some menu items open dialog boxes. Use TAB and SHIFT+TAB to navigate through the

items in the dialog. Use the ENTER key for OK and the ESC key to cancel.

To close a menu without making a selection, press ESC.

Help at Any Time

To access Kurzweil 3000 comprehensive online Help pages:

Click the Help icon on the Main toolbar or press the F1 key.

In dialog boxes, click the Help button.

To search Help pages:

Type the search text in the Search text box and click Search.

Or click Index and then the first letter of your desired topic.

To view How To video clips:

Go to the Help menu and select How To, then double-click the desired topic from the menu.

To find product documentation in PDF:

Open the Documentation folder on the product DVD or go to the Documentation Downloads

page at www.kurzweiledu.com.

Opening and Viewing a Document

You can work with virtually any kind of document in Kurzweil 3000: image documents that you

scan into Kurzweil 3000, documents that you open from another application or open using the

KESI Virtual Printer, and text documents.

Kurzweil 3000 Supported File Formats

Kurzweil 3000 allows you to open the following file formats:

• Kurzweil 3000 and Kurzweil 1000 (.KES) text and image

• Text File (.TXT)

• Rich Text Format (.RTF)

• Microsoft Word files (.DOC)

• Microsoft Office 2007 (.DOCX)

• Image Files (.TIF, .BMP, .JPG)

• Portable Document Format (.PDF)

• DAISY (.OPF)

• NIMAS (.OPF)

PDF Notes:

• You must select an OCR engine that supports PDF to open PDF files directly in Kurzweil 3000.

• Also, you can specify page range to recognize, start and stop recognition, and interrupt and

resume recognition at a later time by saving the PDF file in KES format and reopening it.

• Kurzweil 3000 preserves bookmarks if they exist in the original PDF file.

DAISY Notes:

• Kurzweil 3000 retains DAISY bookmarks in the Bookmarks dialog.

• In Kurzweil 3000, DAISY 2.02 documents provide text and navigation, however, you cannot

read them. You can save any file to audio DAISY 2. DAISY 3 documents provide text and navi-

gation and are readable. You can save any file to DAISY 3.

NIMAS Note: When opening NIMAS .opf files, Kurzweil 3000 uses a converter which saves them

as .KES files that you can then read. You will see a separate dialog for indicating input/output files

and locations along with several options.

To open a document: Click the Open button in the Main toolbar. In the Open dialog, navigate to

and open the desired file.

To view multiple documents at once: From the Windows menu, select one of the following:

Cascade, Tile Horizontally or Tile Vertically.

Kurzweil 3000 for Windows Reference 7

Additional Viewing Options from the View Menu

Using the KESI Virtual Printer to Open Documents Created in Another Program

To use the KESI Virtual Printer for file formats not supported by Kurzweil 3000, you must:

• Have Kurzweil 3000 Professional Edition.

• Have the application that can open the file and that application must have the Print function.

• Have the latest version of Adobe Acrobat Reader.

To open other file formats using the KESI Virtual Printer:

1. Open the program that was used to create the document you want to open.

2. Open the document.

3. In the program’s Print Setup or Print dialog, select KESI Virtual Printer.

4. Choose Print. Kurzweil 3000 launches and displays the image document.

To reproduce a document in color when using the KESI Virtual Printer (Kurzweil 3000 Pro-

fessional Color only): In the Print Setup or Print dialog, select Color.

Fit To Specify how an image file is displayed in the document area.

Rotate

Rotate an image file 90

left or right, or turn it upside down.

Thumbnails Display a thumbnail of the current page at the right side of the document area, or dis-

play the entire document as thumbnails in various sizes.

Page View Set to Remember the page fit and zoom level selections for an image document.

Save the document with the page view settings before closing it.

Annotations Display or hide Notes, including Bubble Notes, Voice Notes, Highlighting, and Book-

marks in image documents.

Magnify Spoken

Word

Display the current word in a separate magnifier window.

Navigating in a Document

Use the Page buttons in

the Reading toolbar to

go to a page

Click the Page box, and type the page number you want to go to.

Or click the Up/Down arrow to move page by page.

Use the Thumbnail but-

tons in the Reading

toolbar to scroll in a

document or to go to a

page

Click the Page Thumbnail button (left) to display the page navigation arrows.

Click the desired arrows to move in its direction.

Or click the Document Thumbnail button (right) to display thumbnail views of

the pages in the document. Click the thumbnail of the page you want to go to.

Use the View menu to

go to specific pages

From the Page submenu, select a specific page, First, Last, Next, Previous.

Or choose Go To and type the page number.

Use keyboard keys to

go to the Next, Previ-

ous or specified

Next page: press CTRL+E.

Previous page: press CTRL+ R.

Go to page: press CTRL+G.

Use Bookmarks Create Bookmarks, then use Go to Bookmark. See “Adding and Working with

Bookmarks” on page 16.

Kurzweil 3000 for Windows Reference 9

Reading

Basic Reading

Click inside an open document, then in the Main toolbar, click:.

As Kurzweil 3000 reads, it uses “dual highlighting,” one color for highlighting the current word and

the other color for highlighting the current reading unit.

Note: You can change the dual highlighting colors in the Tools Options dialog, under the Text

pane. See “Changing the Reading Dual Highlighting Color Options” on page 44.

Options on the Reading Toolbar

Note: These settings are also available from the Read menu, or the View menu in the case of

Zoom, Page and Thumbnails.

to Start Reading.

to Pause Reading.

then

to Read previous reading unit.

then

to Read next reading unit.

to switch between Reading audibly or silently.

A Reading Voice Specify the voice you want.

B Reading Mode Specify how you want Kurzweil 3000 to read.

C Reading Unit

Specify how much text to highlight as Kurzweil 3000 is reading.

D Reading Speed

Specify the speed with which you want to read.

E Zoom Level Enlarge or reduce the view.

F Page Go forward/backward a page or specify the page number to go to.

G Page Thumbnail Show page thumbnail and use the arrows to move to sections on the page.

H Thumbnail View Show all page thumbnails in the document. Click the thumbnail of the page you

want to go to.

ABCDE FGH

Additional Reading Options

From the View menu:

Magnify Spoken Word Display the current word being read in a separate magnifier window.

From the Reading Options pane (see “Setting Options in Kurzweil 3000” on page 45):

Language list Select other reading languages.

Speaker list Change reading voices.

Pause at Empty Notes Use in conjunction with Text Notes in Fill in the Blanks tests.

Highlight Spoken Word Highlight or not highlight words as Kurzweil 3000 reads.

From the Text/Image Options pane (see “Setting Options in Kurzweil 3000” on page 45):

Change highlight colors For text documents, click the Text icon to open the Text Options pane, and

select the desired color combination from the Reading Colors list.

For image documents, click the Image icon to open the Image Options

pane, and select the desired colors from the Word and Unit Colors lists.

Kurzweil 3000 for Windows Reference 11

Using Reference Tools

Looking Up a Selected Word

Select a word in a document; next, click the desired reference tool button on the Main toolbar:

Looking Up a Word You Type

From the Reference menu, choose Look Up Word I Type, type the word, then click the desired

reference tool button on the Main toolbar or use the Reference menu.

Looking Up Information in Online Encyclopedias and Reference Sites

You must have Internet connection to look up information from online reference sites.

1. Select a word or phrase.

2. From the Online menu, select Online Reference Lookup.

3. In the Online Reference Lookup dialog, select a Search Site from the list, then click Search:

to Translate text from one language to another. Also on the Online menu. You

must have Internet connection to use this feature.

to see a Picture for a word. Also on the Reference menu.

to look up a word’s Definition. Also on the Reference menu.

to find one or more Synonym. Also on the Reference menu.

to hear a human Pronounce a word. Also on the Reference menu as Human

Pronunciation.

to see and hear a word’s Syllables. Also on the Reference menu.

to hear a word Spelled aloud. Also on the Reference menu.

Finding a Picture for a Word

Kurzweil 3000 comes with the K3000 Picture Dictionary, a library of over 1300 illustrations and

photos, but it also supports other picture dictionaries such as Mayer-Johnson PCS dictionary and

Vcom3D American Sign Language (ASL) animated GIF picture dictionary that you can set up. See

“Setting Up Picture Dictionaries” on page 62.

Translating Text

The Translate feature, with over half a dozen languages, lets you translate text on demand.

1. Either select text first or enter text into the Translation dialog.

2. Click the Translate button in the Main toolbar to open the Translation dialog. If you

selected text, it would appear in the left pane.

3. From the To list, select the language you want to translate the text to.

4. Click Translate. The translated text appears in the right pane.

5. Click: Read to read the translated text; Open as a Document to place the translated text in a

new document.

Reading Web Pages

The Read the Web feature lets you read Web sites using Kurzweil 3000 and one of two browsers:

Internet Explorer (7 or 8), or Mozilla Firefox. While reading the Web, you have access to Kurzweil

3000 reading and reference tools. If you want to use Mozilla Firefox, see online Help or the Instal-

lation and Administration Guide for installation instructions

Kurzweil 3000 includes Design Science MathPlayer™ to support Mathematical Mark Up Language

(MathML). When using Read the Web in Internet Explorer you can read Mathematical notation.

To read Web site content:

1. Click the Read the Web button in the Main toolbar, or from the Read menu, select

Read the Web.

The Web browser opens and connects to your home page. In Internet Explorer, the Kurzweil

3000 Read the Web toolbar appears at the bottom of the browser. In Firefox, the Read the

Web toolbar appears below the browser toolbars.

2. Click the Read button to begin reading.

3. Look up a word by selecting it, then clicking the desired Look Up button in the toolbar.

Change Reading Mode, Read By Unit, and WPM Reading Speed.

Magnify the current word by clicking the button. (Internet Explorer only.)

To read Math and Science notation in Internet Explorer:

Be sure you have Read the Web enabled and you are using Internet Explorer.

Left-click the notation. Kurzweil 3000 reads the notation. At any time, you can click again to re-

read it or click elsewhere to stop reading it.

A Right Mouse Button menu is also available and includes Zoom and Copy.

Kurzweil 3000 for Windows Reference 13

Using Study Skills Tools

Showing the Study Skills Toolbar

To work with Study Skills Tools, Show the Study Skills toolbar by clicking the Green Toggle along

the left edge of the Toolbar.

Note: In Kurzweil 3000, the term “annotations” is used to encompass most of the Study Skill tools.

Using the Color Highlighter Pens and Circle Tools

To: Do the following:

Highlight or circle

text

Select the text to highlight or circle, then click the desired color Highlighter pen or

Circle tool in the Study Skills toolbar.

Or click the color Highlighter or Circle tool first then select the text.

Erase highlights or

circles

Select the text that has color highlighting or circling, then click the Eraser in the

Study Skills toolbar.

Or click the Eraser first then select the highlighted or circled text.

Find highlighted or

circled text

Open the Edit menu, select Object from the Find submenu.

In the Find Object dialog, select Highlight.

Click Find.

Erase color highlighting

Color Highlighters

Note Snippets

Floating Word Lists

(only in text documents)

Annotation Tools, from left to right:

Add Footnote, Sticky Note, Text Note

Close Footnote

Add Voice Note

Add Hyperlink

Delete

Add Bookmark

Open Column Notes

Creating Notes

Working with Notes

To: Do the following:

Create a Sticky or

Text Note

Sticky and Text Notes are available only in image documents.

Click the Sticky Note or Text Note button in the Study Skills toolbar.

Click in the text where you want to place the note.

Type in the note, click outside the note when you are finished.

Create a Footnote Click in the document where you want to place the Footnote marker.

Click the Footnote button in the Study Skills toolbar.

In an image document, a number marker appears in the note location and the Foot-

note window opens.

In a text document, the text closest to the note changes to blue underlined text and a

number appears next to the note.

Type in the Footnote window.

When you are finished, click the Close Footnote button in the Study Skills toolbar.

Create a Voice Note Click the Voice Note button in the Study Skills toolbar.

Click in the document where you want to place the Voice Note. (In a text document,

click in front of the word where you want to place the note.)

In the Voice Note window, click Record (microphone), then begin recording. Click

Stop when you are done.

To attach a pre-recorded WAV file, click Open. Navigate to the file and click Open

again.

To: Do the following:

Move a Sticky or

Text Note using the

mouse

Point to the border of the note to see a four-pointed compass.

With the compass cursor showing, click and drag the note to a new location.

Move a Sticky or

Text Note using the

keyboard

TAB to the desired note.

Press the Menu key to display the Note Right Mouse Button menu.

Press the Down Arrow until Move Note is highlighted, then press ENTER to select.

Use the Arrow keys to reposition the note. If you need to cancel, press ESC key.

Move a Footnote

marker

Works in image documents only.

Click and hold on the Footnote marker, then slowly drag it to its new location on the

same page.

Resize a Sticky or

Text Note using the

mouse

Point to the right-hand border of the note to see a two-pointed, left-right arrow cursor.

With the cursor showing, click and drag the note to a new size.

Resize a Sticky or

Text Note using the

keyboard

TAB to the desired note.

Press the Menu key to display the Note Right Mouse Button menu.

Press the Down Arrow until Resize Note is highlighted, then press ENTER to

select.

Use the Arrow keys to reposition the note. If you need to cancel, press ESC key.

Kurzweil 3000 for Windows Reference 15

Creating and Answering Questions in Bubble Notes

To create a Bubble Note:

1. Click a location in the text where you want to place the Note.

2. From the Tools menu, click Notes, then choose Add Bubble Note.

3. In the Bubble Note dialog, type your note in the text area. Click OK.

To edit a Bubble Note:

Select the Bubble Note marker, right-click to open the Right Mouse Button menu, or from the

Tools Note submenu, choose Edit Bubble Note.

To select or type in answers:

Edit Sticky or Text

Notes or Footnotes

You can cut, copy, drag and drop, and paste text between documents and Notes.

Click inside a Sticky or Text Note, or double-click on the Footnote marker to open the

Note.

Edit the text; word processing functions work in Notes.

When finished, click outside the Sticky or Text Note. For a Footnote, click the Close

button on the toolbar or press ESC.

Switch between a

Sticky and a Text

Note

Click the right mouse button in a Sticky or Text Note to open the Note menu.

Select Sticky Note or Text Note.

Find Notes

Open the Edit menu, select Object from the Find submenu.

In the Find Object dialog, select the type of Note you are looking for.

Click Find.

Delete a Note

Click on the Note, Note marker or Note anchor.

Click the Delete button in the Study Skills toolbar.

Click Yes to confirm.

Remove multiple

Notes from an

image document

Applies to Sticky, Text and Voice Notes.

From the Edit menu, select Image Selector.

Click and drag the crosshair cursor to draw a box completely enclosing all of the

Notes you want to remove.

Press the Delete key. Click Yes to confirm.

For Multiple Choice Radio Buttons Click in the circle.

For Multiple Choice Check Boxes Click in the box.

For Matching Answers In the left-hand column click the item you want. A line appears.

Drag the line to the correct answer in the right-hand column.

For Text Answers Click inside the text box, then type.

Opening, Hearing and Closing Notes

Adding and Working with Bookmarks

Extracting Notes and Highlights

The Extract Notes and Highlights feature allows you to pull out highlighted or circled text, and con-

tents of Notes and Bookmarks into a new text document.

Notes:

• You can opt to extract all or any combination of notes and highlights.

• Outline Styles allow you to extract highlighted text into outline format. Highlighted text can also

be extracted to Column Notes; for more information, go to “Extracting Highlights to Column

Notes” on page 21.

To extract notes and/or highlights:

1. With the document containing the annotations you want to extract open, go to the File menu,

choose Extract. From the Extract submenu, select Notes and Highlights.

2. In the dialog, select the notes and/or highlights you want to extract.

For Notes, specify the Note types you want: Footnotes, Bubble, Sticky or Text Notes.

For Bookmarks, select Bookmarks.

For Highlights, select Highlights.

3. Select an Outline Style: Numeric, Legal, Bullets, Roman Numerals, Alpha Numerals, No

Prefix, or Custom.

4. Click OK.

Text or Sticky Note Click inside the note, then click the Read button. To close, click outside the Note.

Footnote Double-click its anchor; Kurzweil 3000 automatically reads. To close, click the Close

button in the Footnote window.

You can set up Footnotes to automatically read upon opening, the option must be

selected in the Reading Options. See “Setting Options in Kurzweil 3000” on page 45.

Bubble Note Double-click its purple question mark anchor (image document) or purple underlined

text (text document). Kurzweil 3000 automatically reads. To close, click OK.

Voice Note Double-click its anchor, Kurzweil 3000 automatically reads. To close, click OK.

To: Do the following:

Open the Bookmark dialog Click the Bookmark button in the Study Skills toolbar.

Add a Bookmark Click in the document where you want to place the bookmark.

Open the Bookmark dialog, type the description, then click Add.

Sort Bookmarks Open the Bookmark dialog, click to sort by Alphabetic or Reading order.

Go to a Bookmark Open the Bookmark dialog, click on the description of the Bookmark that

you want to go to, then click Go To.

Delete a Bookmark Open the Bookmark dialog, click on the desired description Bookmark,

then click Delete.

Search for Bookmarks: From the Edit menu, select Object from the Find submenu.

In the Find Object dialog, select Bookmark, then click Find.

Kurzweil 3000 for Windows Reference 17

Additional Annotation Options

Show or Hide Annotations. In the document, open the View menu, select Annotations, then

from its submenu, click the annotation type to show or hide.

Print highlighted or circled text. In the document, open the File menu and choose Print.

In the Print dialog, click Highlighted Text.

Click Highlight Setup to open the Print Highlighted Text dialog.

In the Print Highlighted Text dialog, deselect the check box of

any color highlight or circle you do not want to print.

Select Insert Blank Lines when Extracting Highlights.

Click OK to return to the Print dialog.

Click Print.

Change the captions for the differ-

ent color highlighters.

From the Tools menu, open the Options dialog.

Click Highlighters from the list of Options panes.

In the Highlighters Options pane, edit captions, then click OK.

Change Font properties, Reading

order and other options for Sticky

and/or Text Notes.

For the current document:

From the File menu, open the Properties dialog.

Make the changes you want, then click OK.

For all default Sticky and Text Notes:

From the Tools menu, select Notes, then from its submenu select

Default Note Options.

Make the changes you want, then click OK.

Set up Footnotes to automatically

read upon opening.

From the Tools menu, open the Options dialog.

Click Reading from the list of Options panes.

In the Reading Options pane, select Read Footnotes when

Opened, then click OK.

Set up for Kurzweil 3000 to pause at

each Bookmark.

From the Tools menu, open the Options dialog.

Click Reading from the list of Options panes.

In the Reading Options pane, select Pause at Bookmarks, then

click OK.

Taking Notes with Column Notes

Based on the Cornell note taking system, Kurzweil 3000 Column Notes is ideal for:

• Taking notes while reading and doing research across documents.

• Taking in-class and lecture notes.

• Reviewing or studying notes.

• Writing: go directly to the Outline feature by using Extract Column Notes to Outline from the

File menu.

• Vocabulary building: place words in Column 1, definitions in Column 2, and create sentences in

Column 3.

The default Column Notes file opens at the bottom of the Kurzweil 3000 document window and

contains a table with three columns.

The first column is for “Main Ideas,” key words or even questions. The second column is for the

details that support each main idea, and the third is for additional thoughts or source information.

You can:

• Cover the second column as a way to hide details as you study.

• Hide the third column to make it easier to view and work in two-column mode.

Column Notes files are independent of documents, with its own file extension, .k3c, allowing you to

gather and work with one set of notes across multiple documents.

While in Column Notes, you can use:

• Editing features including Undo, Cut/Copy/Paste, Word Prediction and Spell Check.

• All Reading functions including Word lookup and Speak While Typing.

In addition, you can use Color Highlighters or Circles to note important text in a document, then

Extract Highlights to Column Notes for an easy way to collect your notes. See “Extracting High-

lights to Column Notes” on page 21.

Opening, Saving, Replacing and Joining Column Notes Files

Column Notes files are separate files and independent of any document. They have the file exten-

sion, .K3C.

To open a New Column Notes file (with/without a document open), do one of the following:

Click the Column Notes button in the Study Skills toolbar, and choose Open a New Notes File.

Or from the Tools or File menu, select Column Notes, then choose New Column Notes.

Kurzweil 3000 for Windows Reference 19

To open an existing Column Notes file (with/without a document open) do one of the following:

• Click the Column Notes button, then choose Open an Existing Notes File.

• From the Tools menu, select Column Notes, then choose Open Column Notes.

• Click the Open button.

• From the File menu, choose Open.

In the File Open dialog, find and select the Column Notes file you want.

To Save or Replace Column Notes file:

Column Notes are separate files from regular documents, and must be saved separately. When

using any of the Save features, first click inside the Column Notes window to ensure that it is the

active window, then do one of the following; otherwise, Kurzweil 3000 will save the main document

that is in the window.

To: For new Notes file from Blank: For Existing Notes file:

Save:

Click Save button.

Or choose Save Column

Notes from Tools Col-

umn Notes submenu.

Or choose File Save.

Opens Save As dialog. Name the

new file.

Saves changes to the current file.

Save As:

Choose Save Column

Notes As from Tools Col-

umn Notes submenu.

Or choose File Save As.

See above. Opens Save As dialog. enter the

name for the new file.

Replace:

Choose Save Column

Notes As from Tools Col-

umn Notes submenu.

Or choose File Save As.

Opens the Save As dialog.

1. In the Save As dialog, find

and select the name of the

Column Notes file you

want to replace with the

new notes, then click

Save.

2. In the next Save dialog,

click Yes.

Opens the Save As dialog.

1. In the Save As dialog, find

and select the name of the

Column Notes file you

want to replace with the

new notes, then click

Save.

2. In the next Save dialog,

click Yes.

Close:

Click Close button either

for document or for Column

Notes window.

A message asks if you want to save.

Answering Yes opens the Save As

dialog. See any of the above.

A message asks if you want to save.

Answering Yes opens the Save As

dialog. See any of the above.

To Join Column Notes files:

As you take notes across different documents and sources, you can combine different Column

Notes files into one file. When you join two files, Kurzweil 3000 appends the notes in the open Col-

umn Notes to a selected Result File.

1. Open a Column Notes file that you want to append to another Column Notes file.

2. Click inside the Column Notes window to activate it.

3. Do one of the following:

• From the Tools menu, select Column Notes, then choose Join Column Notes.

• From the File menu, choose Join.

4. In the Join Column Notes dialog, Browse for and select the name of the Column Notes file

to which you want to append the open Notes. The file name appears in the Result File box.

5. Click Join.

Additional Column Notes Features

To: Do the following:

Move around in Column

Notes

Up or Down Arrow key moves the cursor up or down a cell in a column.

TAB or Right Arrow key moves the cursor to next/right cell.

SHIFT+TAB or Left Arrow key moves the cursor back/left cell.

Enter and edit text

Click in a cell and type and edit.

Cut/Paste or drag and drop text into a cell.

Copy/Paste or press CONTROL key while dragging and dropping text.

CTRL+Z to Undo changes (does not affect column and window resize).

Show or hide third column

Open the Column Notes Right Mouse Button menu.

Choose Hide/Show 3rd Column.

Cover second column

Open the Column Notes Right Mouse Button menu.

Choose Cover/Show 2nd Column.

Resize column width

Hover on the inside bolded border of the column until the pointer appears

as a horizontal arrow, then drag (right/left) and release at the desired width.

Resize Column Notes win-

dow

Hover at the top of the Column Notes window until the pointer appears as a

vertical arrow, then drag (up/down) and release at the desired height.

Print Column Notes Click inside the Column Notes window, then from the File or Right Mouse

Button menu, choose Print.

(Contents in Covered 2nd columns and Hidden 3rd columns do not print.)

Zoom, Edit Headers, Insert/

Delete Rows

Open the Column Notes Right Mouse Button menu, then choose the

option you want.

Bring notes into Outline in

the Writing Path

Open the Column Notes Right Mouse Button menu.

Choose Extract to Outline.

Copy Column Notes to

Word

Open the Column Notes Right Mouse Button menu.

Choose Copy to Clipboard for use in MS Word.

Copy Column Notes to

Excel

Open the Column Notes Right Mouse Button menu.

Choose Copy to Clipboard for use in MS Excel.

Kurzweil 3000 for Windows Reference 21

Extracting Highlights to Column Notes

1. In a document, use the Color Highlighter tools from the Study Skills toolbar or from the

Tools menu to highlight the different types and levels of information you want to collect. For

instance, Yellow highlighter for main ideas, Green for sub-ideas, and Blue for details. See

“Using the Color Highlighter Pens and Circle Tools” on page 13.

2. Click the Column Notes button or select Column Notes from the Tools menu.

3. In the Open Column Notes dialog, select either to create a Blank Column Notes file or to

open an Existing Column Notes file.

4. From the File menu, choose Extract Highlights to Column Notes.

5. Specify the column number to which you want the text of a particular color highlight to fill: Col-

umn 1, 2 or 3. Other numbers are not valid.

6. Click OK.

Kurzweil 3000 fills the Column Notes cells according to reading order and to the column num-

bers you specified.

7. Save the Column Notes file.

If you do not want the currently highlighted text to be extracted the next time you use Extract

Highlights to Column Notes, Erase the highlights and Save the document.

Using a Single Column Notes File Across Multiple Documents

Use this method to take notes across different documents or chapters in a book.

1. Open the Column Notes file to which you want to place the information. (If the file doesn’t

already exist, create it.)

2. Open the document from which you want to collect information.

3. Take your notes from this document by typing, Extracting highlighted text, Copying/Pasting

and/or dragging/dropping into the Column Notes file.

4. Save the Column Notes file. (You also may close the Column Notes file at any time.)

5. Close (and Save) the current document.

6. Repeat until you have finished your research.

7. If you are going on to write a draft, use Extract Column Notes to Outline as a starting point.

See “Going from Reading to Writing By Extracting Column Notes” on page 22.

Going from Reading to Writing By Extracting Column Notes

Extract Column Notes to Outline, accessible from the File and the Column Notes Right Mouse But-

ton menus, enables you to bring your notes from your research and reading directly into the Writ-

ing Path. To work with the Outline feature, see “Using Outline” on page 30.

1. Take notes using Column Notes. Consider using Extract Highlights to Column Notes. (See

“Extracting Highlights to Column Notes” on page 21.)

2. Either open the File or the Column Notes Right Mouse Button menu

3. Choose Extract Column Notes to Outline.

The notes appear in Outline mode.

Working with Note Snippets

A Note Snippet is a floating window that displays the contents of a Column Notes file in read-only

mode, and in hierarchical format. Note Snippets are only available when a text document is open,

and are not available in Brainstorm or Outline. The Note Snippets window is a handy companion

when you are writing in Kurzweil 3000 as it keeps main ideas and notes accessible. You can easily

Copy/Paste or drag and drop text from the Note Snippets window.

To open Column Notes in Note Snippets:

1. Open a text document - using the New button is fine.

2. Click the Note Snippets button in the toolbar or from the Tools menu, select Note

Snippets.

3. In the Open Note Snippet dialog, select the name of the Column Notes file you want to dis-

play, then click Open.

To view sub-ideas in the Note Snippet window:

If a Main Idea has sub-ideas and other details, you can:

Show them by clicking the + (plus) sign.

Hide them by clicking the – (minus) sign.

Or by double-clicking on the line of text.

Kurzweil 3000 for Windows Reference 23

Adding and Editing Hyperlinks

Hyperlinks are handy for keeping references near related topics. When you are studying or writing,

you can go back to source material and information. For writing assignments, embedding hyper-

links to source or related information can help your reader understand the material. Kurzweil 3000

provides three types of hyperlinks: Web Page, File and Link within this document.

In text documents, the hyperlinked text is underlined and in blue. In image documents, the hyper-

linked text is underlined.

To: Do the following:

Open the Add/Edit Hyper-

links dialog.

From the Tools menu.

By clicking the Hyperlink button in the Study Skills Toolbar.

By opening the Right Mouse Button menu in a document.

Add a hyperlink to a Web

page.

If you want to copy the Web page address, copy it from the Web browser.

Open the Kurzweil 3000 document in which you want to add the hyperlink.

Click where you want to place the hyperlink.

Open the Add/Edit Hyperlink dialog.

The Description box should contain the text in the document closest to

the location of the cursor where the hyperlink is to be placed.

Select the Web Page option (the default).

In the Link To box, type or paste the Web page address.

Click Add.

Add a hyperlink to a file. Click where you want to place the hyperlink in the document.

Open the Add/Edit Hyperlink dialog.

The Description box should contain the text in the document closest to

the location of the cursor where the hyperlink is to be placed.

Select the File option. A Browse button appears next to the Link To box.

Click Browse, navigate to and select the file you want to link to.

The file pathname should appear in the Link To box.

Click Add.

Add a hyperlink within the

same document. This option

is not available when adding a

hyperlink in Footnotes.

In the document, go to the location where you want to link to, and click.

Add a bookmark: from the Right Mouse Button menu choose Add Book-

mark or press CTRL+F12. Specify a Bookmark description.

In the same document, go to and click where you want to place the hyper-

link.

Open the Add/Edit Hyperlink dialog.

The Description box should contain the text in the document closest to

the location of the cursor where the hyperlink is to be placed.

Select the Link within this document option. A Locate button appears

next to the Link To box.

Click Locate, select the Bookmark description you want to link to.

Click Add.

Undo. CTRL+Z.

Edit a hyperlink. Click the hyperlink text or marker, open the Right Mouse Button menu, then

choose Add/Edit Hyperlink

Make the change(s) you want and click Modify.

Save in KES format. You may lose the hyperlinks if you save the document in other formats.

Writing and Editing

Kurzweil 3000 editing writing and editing features follow the majority of standard word processing

functions, such as CTRL+X for Cut, CTRL+V for Paste, double-click to select a word, triple-click to

select a sentence.

Showing the Writing Toolbar

When working with a text document, Show the Writing toolbar for easy access to frequently used

text editing and formatting tools. See page 43.

Starting Points for Writing

Start Writing.

In the Writing toolbar, click the Start Writing button.

Create new text/Draft docu-

ment.

Do one of the following:

In the Main toolbar, click the New button.

From Start Writing, select New Draft Blank.

From the Write menu or File menu, select New Draft Blank.

Begin writing.

Create new document from

Template.

From Start Writing or from the Write menu, select:

New Brainstorm from Template.

Or New Outline from Template.

Or New Draft from Template.

Begin writing by replacing the instructions with your own text.

For details, see:

Working with Brainstorm diagrams, “Creating a Brainstorm Diagram”

on page 27.

Working with Outline documents, “Creating an Outline” on page 30.

Working with Draft documents, “Creating a Draft” on page 33.

Start new Brainstorm diagram. From Start Writing, the Write menu or the File menu, select New

Brainstorm Blank.

Begin writing from a Brainstorm diagram by clicking the Split Screen

button, and writing in the right-hand Draft pane.

Start new Outline document. From Start Writing, the Write menu or the File menu, select New Out-

line Blank.

Begin writing from an Outline document by clicking the Create Draft

button in the Outline palette.

Font Face, Font Size, Font Style Text Alignment Line Spacing Writing Path & Views

Spell Check, Word Prediction, Word Lists

Kurzweil 3000 for Windows Reference 25

Working with More than One Language within a Document

Select the text, then from the Writing toolbar, open the Language list and choose the desired

language format.

(Kurzweil 3000 includes: English, French, Spanish, German and Italian. For other languages, you must

first add the speech engine for the language for that language.)

Adding a Picture to a Document

To insert a picture into a text document:

1. In a text document, click where you want to insert the picture.

2. From the Edit menu, choose Insert Picture.

3. In the Open dialog, navigate to and select the picture file name you want, then click Open.

4. Save the document in RTF format.

To copy and paste a picture into a text document:

1. Display the picture that you want to copy and paste. The picture may be located in your file

system, in an existing Kurzweil 3000 document or in a document from another application.

2. Select the picture.

3. From the Edit menu, choose Copy.

4. Click in the location in the Kurzweil 3000 document where you want to paste the image.

5. From the Edit menu, choose Paste.

6. Save the document in RTF format.

To copy a part of an image and paste it into any document:

You can copy part of an image from an image document and paste the image into any program

that accepts bitmaps.

1. Open the document containing the image you want to copy; and from the Edit menu, choose

Image Selector.

2. In the image, click at the place where you’d like to begin your selection. Drag the frame until

the part of the image you want to copy is enclosed.

3. From the Edit menu, choose Copy.

4. Open the document in which you want to paste the image, and from the Edit menu, choose

Paste.

After adding a picture or image, you can change its properties, such as Height and Width, Align-

ment and Border appearance, by selecting Picture Properties from the Edit menu.

Dragging and Dropping Image Text

You can drag and drop text from an image document into a text document and vice versa. Image text “drops”

into text documents as text. Text from a text document “drops” into an image document as a Text Note. To

“drop” the text as a Sticky Note, hold down the ALT key while dragging and dropping.

Working with an External Text Editor

From the File menu, choose Open with Editor and select Microsoft WordPad or Microsoft

Word, then open the file you want to edit.

Editing Options from the Edit Menu

The options you see depend on whether you are working in an image or a text document.

Additional Writing and Editing Options

Undo Undo your previous action.

Cut Cut selected text from a text document.

Copy Copy selected text from a document.

Paste Paste cut or copied text into a text document or into Notes. Or paste an image into

a text file.

Select All Select all of the text in a document.

Image Selector Select part of an image document for copying.

Insert Page Break Place a page break at the current cursor position in text documents.

Insert Picture Insert a picture from any file into a text document.

Picture Properties Change properties, such as dimension, or add a border for selected picture.

Enable Editing Allow or prevent document editing.

Move Existing Page Reorder pages in image documents.

Correct Recognition Correct underlying text in image documents.

Find Find and replace text and find highlights in typed documents. Find text, notes,

highlights, or bookmarks in image documents.

Change Word

Spacing

To increase the readability of text, set this option and other text formatting and viewing

options in the Text Options pane. See “Setting Options in Kurzweil 3000” on page 45.

Enable Phonetic

Spelling

Enable this option to help students find and correct phonetic errors. It can be found in

the Word Prediction Options pane. See “Setting Options in Kurzweil 3000” on

page 45.

Find Homophones Kurzweil 3000 provides three levels of homophones to help students identify and cor-

rect common homophone errors. For information about word lists, see “Using Word

Lists” on page 36 and “Setting Up Word Lists” on page 60.

Limit Spelling

Suggestions

Too many options may confuse instead of help students. Specify to Always or Never

Limit Spelling Suggestions. This option is in the Spell Check Options pane. See

“Setting Options in Kurzweil 3000” on page 45.

To have students decide for themselves: select Add option to spelling window

to enable the Fewer/More Suggestions button in the Spelling dialog.

Kurzweil 3000 for Windows Reference 27

Using Brainstorm

The writing process begins with brainstorming ideas and organizing your thoughts. Brainstorm,

part of Kurzweil 3000 integrated Writing Path, is a graphic organizer that lets you quickly collect

and organize your thoughts. (For more on the Writing Path, use online Help Search.)

While in Brainstorm, you have access to familiar reading and editing functions, a tools palette, and

a comprehensive set of shortcut keys. (See “Brainstorm Shortcuts” on page 66.)

The graphic-based Brainstorm diagram that you create shares information with the text-based

Outline. You can switch back and forth between the two views, without losing data.

Creating a Brainstorm Diagram

You can create a New Blank Brainstorm document and start a diagram from scratch or create one

from an existing Brainstorm template.

Open the Brainstorm window: From the Start Writing button in the Writing toolbar, the

Write menu or the File menu, select New Brainstorm

Blank or select New Brainstorm from Template. For

templates, select the one you want from the Open dialog.

The default Brainstorm view opens with the work area

containing a single graphic element – the Main Idea Oval,

as a starting point; and a Brainstorm tools palette.

Brainstorm templates present a general structure,

instructional and sample text that you can edit.

Create and edit thoughts, main ideas, sub-

ideas, and details:

Use Quick Takes.

Keep thoughts to just a few words. Click in an empty area

in the Brainstorm window.

Select a shape. Ovals can be for main ideas, Rectangles

for sub-ideas and Diamonds for details.

Begin typing your thought or edit existing text. You can

use typical editing functions, CTRL+A, CTRL+C,

CTRL+V.

To add related thoughts in rapid succession, click the

Quick Takes button.

Link thoughts:

Use Link Thoughts.

The Link button is only available when there are multiple

thoughts in the diagram and one thought is selected.

Select the shape that is to be higher in the hierarchy, typ-

ically a topic or key idea.

Click the Link button.

Click the shape to which you want the link to lead, typi-

cally a subtopic or supporting detail.

A solid black-line with a directional arrow appears; point-

ing to the last thought you clicked.

Organize and Arrange thoughts:

Use Arrange.

To change shapes, select the thought and click on the

shape button in the palette.

To change shape color, select Fill color.

To arrange thoughts, click the Arrange button.

Selecting and Editing Brainstorm Thoughts

To select a thought, click on its shape.

To select multiple thoughts, do one of the following:

• Select a group of nearby thoughts, click in a wider area than the thoughts you want to select,

then drag the selection frame across the area until all the thoughts you want are in the

frame, then release the mouse button.

• Add to selected thoughts, hold the SHIFT key and click. To deselect thoughts in this group,

click on it and press SPACEBAR.

To edit the contents of a thought, click on it twice. The text editor box opens for you to make

your changes.

Additional Brainstorm Features

Adding and Working with Brainstorm Notes

For each thought you create in the Brainstorm diagram, you can attach a Note to add more details,

expand on an idea, as well as to keep track of the sources from which your ideas originated. This

can be helpful for noting paraphrases and direct quotations, and to add source information, cita-

tions, references and bibliographies.

To add a Brainstorm Note to a thought:

1. Select the thought if it isn’t selected already.

2. Click the Note button to open it, or press CTRL+T. A Note marker appears indicating

that the thought now has a note attached.

3. Type you notes.

To: Do the following:

Move thoughts Select the thought or group of thoughts.

Drag and drop to the new location or use Arrow keys.

Delete thought(s), link(s) Select thought(s) and/or link(s), then click the Delete button in the palette.

Resize a thought Select it. Four small squares appear, one at each corner, click on the

desired one.

Drag until the thought is the size you want, then release the mouse button,

or press ALT+Arrow keys.

Redirect a link

See also “Brainstorm Short-

cuts” on page 66.

Click on the link line at the end you want to re-direct. Two square “grips”

appear, one at each end of the link.

Drag the end of the link to another thought, then release the mouse.

Delete a link Click to select the desired link. Two small square "grips" appear, one at

each end of the link arrow. Press DELETE.

Kurzweil 3000 for Windows Reference 29

To open/show and close/hide a Brainstorm Note, select the thought that has the note, click the

note marker or press CTRL+T. You can edit the open note. Whatever state you leave the note

(opened or hidden) when your close the Brainstorm diagram, that is the state you see when you

re-open the diagram.

Switching from Brainstorm to Other Views

From Brainstorm, you can switch to the following views by clicking the desired view button in the

Writing toolbar or by selecting the desired option from the Write or the Right Mouse Button menu.

Creating a Draft from Brainstorm

From the Brainstorm diagram, click Outline view. In Outline view, click the Create Draft button

in the tools palette. The outline text appears in the draft, ready for you to expand into prose.

Brainstorm to Outline.

Click the Outline button, or select Outline from the Right Mouse But-

ton menu, or use the shortcut CTRL+SHIFT+T.

Brainstorm to Draft.

Click the Draft button to begin writing.

Brainstorm to Draft using the

Split Screen view.

If no outline exists or if an outline exists for this diagram: Click the Split

Screen button.

In the Split Screen window, the Outline for this Brainstorm appears in

the left-hand pane. Begin writing in the Draft area in the right-hand

pane.

Using Outline

The outline is an alternative way to begin the writing process. Kurzweil 3000 Outline lets you jot

down your ideas and organize your thoughts into a writing plan.

While working in Outline, you have access to familiar reading and editing functions, a tools palette,

and a comprehensive set of shortcut keys. (See “Outline Shortcuts” on page 67.)

The text-based outline that you create shares information with the graphic-based Brainstorm dia-

gram, allowing you to switch back and forth between the two views, while preserving your data.

Creating an Outline

You can create a New Blank Outline document and start one from scratch or create one from an

existing Outline template.

Open the Outline window:

From the Start Writing button in the Writing tool-

bar, the Write menu or the File menu, select New

Outline Blank or select New Outline from

Tem-

plate. For templates, select the one you want from

the Open dialog.

The default Outline view opens with the work area con-

taining a Main Idea; and a tools palette.

Outline templates present a general structure, instruc-

tional and sample text that you can edit.

Add ideas, sub-ideas and details:

Use the Add Topic/Add Subtopic stars.

Click in any line.

To add ideas at the same level, press the Return key or

click Add Topic (the first star) in the Outline palette.

To add ideas one level lower, click Add Subtopic (the

second star from the left).

When you add a sub-topic, its “parent” topic, the

one for which it is a sub-topic, shows a blue dash

marker, indicating that the topic has sub-topics.

Type or edit topics. For details on editing Outline text, see

“Selecting and Editing Outline Text and Topics” on

page 31.

Organize and re-organize ideas:

Use the Move Topic arrows.

To promote a topic to a higher level, for example, level A

to level I, click in the topic and click the Left arrow.

To demote a topic to a lower level, for example, level A to

level 1, click in the topic and click the Right arrow.

To move a topic higher in the order of same-level topics,

for example, topic F to topic B, click in the topic and click

the Up arrow until the topic is in its new place.

To move a topic further down in the order of same-level

topics, for example, topic B to topic F, click in the topic

and click the Down arrow until the topic is in its new

place.

Kurzweil 3000 for Windows Reference 31

Selecting and Editing Outline Text and Topics

There are two types of text selection in Outline view:

• Regular text selection within a topic or note. Text in the Outline view cannot be selected across

topics or across topics and notes. Regular text selection applies only to the selected text and

does not select any sub-topics that a topic may have.

• Complete selection selects all the text in a topic as well as its associated sub-topics and notes.

A complete selection of a Note selects all the note text.

To select and edit regular text:

Double-click to select a word.

Drag-select letter, word or block of text.

You can:

• Edit text using familiar editing functions such as, Cut/Copy/Paste, however, dragging and drop-

ping text is not available in Outline.

• Deselect text by clicking elsewhere, however, be aware that if you click to the left of a line of text

or in the area before any marker, you are performing a complete selection of the topic.

To select a whole topic or note:

Move the pointer to the area before the topic text or any marker, if it exists, then click, or press

CTRL+SPACE. This applies to any level of topic in the Outline feature. After you click, the

topic is highlighted. You can now Cut/Copy/Paste, delete or drag and drop to move it.

Because it is a complete selection of the entire topic, the operation affects all of the topic’s

sub-topics and notes.

To delete text in a topic without removing its number:

Select the text or select the topic, then press the DELETE key.

To delete a topic and its associated sub-topics and notes:

1. Select the topic. The topic text should highlight indicating that it and all of its associated sub-

topics and notes are selected.

2. Click the Delete button in the palette or press DELETE.

To show or hide sub-topics: Click the plus sign or the blue dash.

Adding and Working with Outline Notes

For each thought you create in the Outline, you can attach a Note to add more details, expand on

an idea, as well as to keep track of the sources from which your ideas originated. This can be help-

ful for noting paraphrases and direct quotations, and to add source information, citations, refer-

ences and bibliographies.

To add a Note to a topic:

1. Click the topic for which you want to add a note.

2. From the tools palette, click the Note button or press CTRL+T.

3. Type your note.

To open/show and close/hide an Outline Note: click the note marker, or press CTRL+T. You

can edit the open note.

To select, move, copy, or delete an Outline Note:

1. Click the note marker to open the note.

2. Select the whole note by clicking to the left of the note marker, or by pressing CTRL+SPACE.

The note text is highlighted.

3. Do one of the following:

• Drag and drop it to a new location.

• Cut/Copy/Paste in another location.

• Click the Delete button in the palette or press DELETE.

Switching from Outline to Other Views

From Outline, you can switch to the following views by clicking the desired view button in the Writ-

ing toolbar or by selecting the desired option from the Write or the Right Mouse Button menu.

Creating a Draft from Outline

With the Outline open, click the Create Draft button in the tools palette. The outline text

appears in the draft, ready for you to expand into prose.

Outline to Brainstorm.

Click the Brainstorm button or select Brainstorm from the Right Mouse Button

menu, or use the shortcut CTRL+SHIFT+T.

Outline to Draft.

Click the Draft button to begin writing.

Outline to Draft using

Split Screen view.

Click Split Screen view button to show a read-only, non-editable outline view in

the left-hand pane. Begin writing in the Draft area in the right-hand pane.

Outline to Review. Click the Review button. See “Finalizing a Draft Using the Review Checklist” on

page 34.

Kurzweil 3000 for Windows Reference 33

Creating and Working with Drafts

In the writing process, the stage after brainstorming and/or outlining, is the actual “writing” stage,

when you create drafts for your own review, for peer-editing, or for teacher approval. In the Kurz-

weil 3000 Writing Path, this is the Draft stage.

Creating a Draft

You can create a New Blank Draft document to start from scratch, create a draft from a Brainstorm/

Outline document, or create a draft from an existing Draft template.

Switching from Draft to Other Views

From Draft, you can switch to the following views by clicking the desired view button in the Writing

toolbar or by selecting the desired option from the Write or the Right Mouse Button menu.

To create a Draft from: Do the following:

Blank

From the Start Writing button in the Writing toolbar, the Write menu or the

File menu, select New Draft Blank.

Begin writing.

Writing Template From the Start Writing button in the Writing toolbar or from the Write

menu, select New Draft from Template. From the Open dialog, select the

template you want.

Each template includes instructions and tips for writing.

The instructions and tips are actually “Field Text.” The text you type in the

Templates overwrite the Field Text.

All writing and editing features are available.

Brainstorm/Outline This option is only available if you have already created a Brainstorm dia-

gram or an outline using the Outline feature.

If you only have the Brainstorm diagram and no outline, Kurzweil 3000 con-

verts the diagram contents and organization into outline format before

opening the Draft.

Changes you make in the Draft are not reflected in the Outline or Brain-

storm views.

From Outline, click the Create Draft button in the Outline tools palette.

From Brainstorm, click Outline. In Outline view, click Create Draft.

The Draft document opens with the Outline text ready for you to expand into

prose.

Draft to Brainstorm Click the Brainstorm button.

This is available if there is or is not a Brainstorm diagram or Outline associated

with this draft. If there is no diagram or Outline, the default Brainstorm diagram

or Outline appears.

Draft to Outline Click Outline.

This is available if there is or is not a Outline associated with this draft, the

default Brainstorm diagram or Outline appears.

Draft to Review Click Review. See “Finalizing a Draft Using the Review Checklist” on page 34.

Note: If you want to use Column Notes with a draft document, be aware that when the draft is in

Split Screen or Review mode, Kurzweil 3000 hides that view when presenting the Column Notes at

the bottom of the document window.

Finalizing a Draft Using the Review Checklist

The actual writing process is a cycle: write, review, rewrite. As part of the Kurzweil 3000 Writing

Path, the Review feature is on the Write menu; it opens in the left-hand pane with your draft in the

right-hand pane.

The Review checklist is available any time (except when the Brainstorm or Outline View is open)

and for any Kurzweil 3000 text document.

The Review checklist comes with a default set of items that you can modify or add to in the Tools

Options dialog. You can have a total of 10 items in the checklist.

To review a text document:

1. In the draft document, go to the Write menu and select Review.

2. Perform each task in the checklist, for instance, run the spell checker, or open the Word List

you should be using with your writing assignment.

3. When you are finished with each task, click the appropriate checkbox in the Review checklist.

If the Speak Buttons option is selected in General Options, Kurzweil 3000 reads the item’s

description when you roll over its name, and speaks the item name when you check its box.

It’s possible to complete the checklist items over multiple sessions. Kurzweil 3000 saves the

current list status for subsequent sessions.

4. To end a review session, Close the Review pane.

To modify Review Checklist items:

1. From the Tools menu, select Options, or press CTRL+F1.

2. In the Options dialog, click Review Items to open its dialog.

3. Click OK. Modifications are saved to the document, so you should see them in subsequent

sessions.

Add new item Click Add.

In the Add dialog, type the name of the new item or select one from the

default set. The default set list only shows items that are in the default

set, but that are not in the current checklist set.

(Optional) enter a description for the item.

Click Add.

Rename item Select the desired item from the list.

Click Rename.

In the Rename dialog, enter the new name, and click Rename.

Note that you cannot rename a default item.

Select default checklist

set

Click Default.

Delete, Move item Select the desired item from the list.

Click the desired command button.

Kurzweil 3000 for Windows Reference 35

Using Writing Support Tools

Using Spell Check

Kurzweil 3000 lets you check spelling in image documents to correct scanning errors, as well as in

text documents to correct composition errors.

Making spelling corrections in image documents changes the underlying text that Kurzweil 3000

reads; it does not alter the image text on the screen. To see the underlying text, choose Edit

Underlying Text from the Edit Correct Recognition submenu.

To spell check a document:

1. In a document, click the Spell Check button in the Writing toolbar.

If Kurzweil 3000 finds a word it thinks is misspelled, it opens the Spelling Correction dialog.

2. In the Spelling Correction dialog, decide how you want Kurzweil 3000 to handle each possi-

ble error.

You can control the number of possible corrections the Spell Checker displays by clicking

Fewer Suggestions or More Suggestions. (This button is only available if the Add option to

spelling window is enabled in the Spell Check Options pane.

See “Setting Options in Kurzweil

3000” on page 45.)

3. When you are finished, click Exit.

To check spelling as you type:

Enable Check Spelling as You Type in the Tools Options Spell Check pane.

As you type, possible spelling errors are underscored with red dotted lines. Click the Right Mouse

button to see and select from a list of corrections. There are also a couple of options: Ignore and

Add to Dictionary.

To add or delete words in your private spelling dictionary:

1. Click the Spell Check button in the Writing toolbar to open the Spelling Correction dialog.

2. Do one of the following:

To add the current word, click Add.

To delete the selected word, click Delete.

To hear the selected word, click Read.

3. Click OK.

To: Do the following:

Ignore the word

Click Skip.

Ignore the word throughout the document

and not save it to the spelling dictionary

Click Skip All.

Correct an error Select a word from the Suggestions list or type your

correction into the Change To box, then click

Change.

Correct the error throughout the document Select a word from the Suggestions list or type your

correction into the Change To box, then click

Change All.

Hear the contents of the Change All box Click Read.

Add the word to your private dictionary Click Add.

Using Word Prediction

In a document in which you are typing, select Word Prediction from the Tools menu,

or click the Word Prediction button on the Writing toolbar.

As you type, Kurzweil 3000 presents possible words in a list in the Word Prediction window.

To select a word, do one of the following:

Click on the word in the list.

Or using the number keypad, press the number of the word in the list.

Or press the CTRL key plus the number of the word in the list.

To have the Word Prediction window stay in one place or follow along as you type:

Click the Thumbtack in the upper left-hand corner of the Word Prediction window.

To add all the words in the document into Word Prediction:

Click the Train button.

Using Word Lists

Kurzweil 3000 includes a dozen ready-to-use Word Lists, from Homophones and Confusable

words to Transitional Words from Sopris Wets Step Up To Writing program.

For Teachers:

You can create new lists based on subjects or units of study, see “Setting Up Word Lists” on

page 60.

Word List Area

Each word has an associated

number.

Use the number keypad or

press CTRL plus the number of

the word you want to select the

word.

Thumbtack Train button

Kurzweil 3000 for Windows Reference 37

For Students:

If the Word List you are using has the associated option selected, you can do the following while

you are writing:

Using Floating Word Lists

The Floating Word List is a handy window that you can have open as a self-correction support

while writing and editing in any draft, including a document from other applications such as

Microsoft Word. It can remain open even as you work in different documents.

Accessible from the Tools menu, it displays words from a selected Word List. If you have the

Highlight Used Words option selected, you can use Floating Word Lists while:

• Writing - words highlight in the window as soon as you type them in your document.

• Reviewing your draft documents - in any open text document, Kurzweil 3000 highlights words

from the selected word list.

It’s also possible to do the following:

• Drag and drop words from the Floating Word List window into your document.

• Look up word information in the list by double-clicking on the desired word.

• Show up to four word lists accessible in the window, so you can change lists as you work.

The word lists that are available to the Floating Word List feature are the ones that are in the Word

List Setup dialog. For more information on word lists in general and creating them, see “Setting Up

Word Lists” on page 60.

Note: The Floating Word List is only available when there is a text file open, if Brainstorm is not the

active view, and if the floating window is not already open.

To work with the Floating Word List:

1. Open a text document.

2. From the Tools menu, select Floating Word List or click its button in the Study Skills toolbar.

3. Select the word list you want by clicking on its tab.

4. What you can do:

• Write in your draft document. The Highlight Used Words option is selected by default, so

you should see Kurzweil 3000 highlight list words as soon as you type them.

• Drag and drop words from the window into your working document.

• Look up a word in the list by double-clicking it.

• Keep the window open even if you close and open documents, or if you are using another

application such as Microsoft Word.

Highlight Word List’s words in a

document

(The Add list to the Highlight menu

option must be selected in the Word

Lists Options)

In a document, go to the Tools menu, choose Highlight, then

select the desired Word List name.

Any words contained in the selected list are highlighted in the doc-

ument.

Find Word List’s words in a docu-

ment

(The Add list to the Find menu option

must be selected in the Word Lists

Options)

Place your cursor at the beginning of the document.

From the File menu, choose Find, then select the desired Word

List name.

The Find dialog, shows the first word in the document that is on

the list.

Use any of the functions in the dialog: Replace, Find Next.

To add or remove lists to Floating Word Lists:

1. In the Floating Word List window, click Edit Word Lists to open the dialog.

2. Do one of the following:

To add a word list and specify whether it should be required or optional, click the desired word

list from the All Word Lists list.

A required list is one from which students must are required to use all the words in the list for a

writing assignment. Click Add as Required.

An optional list is one from which students do not have to use all the words. Click Add as

Optional.

The list name appears in the Selected Word Lists column with a check, indicating that it will

appear as a selectable word list tab in the Floating Word List window.

Note: You can have up to four list name tabs showing in the window.

To remove a word list, select it and click Remove. If only one list is left, avoid removing it. If

you do so by accident, you can reopen the Floating Word List and its Edit dialog.

3. Click OK.

To review a document for words you used from a word list:

1. Open a text document.

2. From the Tools menu, select Floating Word List or click its button in the Study Skills toolbar.

3. Select the word list you want by clicking on its tab.

The Highlight Used Words option is selected by default, so Kurzweil 3000 should highlight

the words from the word list that you used in the document.

Additional Floating Word List Options

• Get word information - In the Floating Word List window, double-click a word to see its defini-

tion and other word information.

• Highlight words used - It may be beneficial for students to be able to keep track of the list

words they have used in their documents. This setting is in the Edit Word List dialog, and is on

by default.

• Speak when word is clicked - This option, available in the Edit Word List dialog, is selected

by default to have Kurzweil 3000 speak the word when clicked.

Kurzweil 3000 for Windows Reference 39

Taking Tests Using Kurzweil 3000 Features

If you are a student, the following are Kurzweil 3000 features you can use when answering test

questions:

Highlighting Use highlighters to answer multiple-choice questions.

Typing Type answers into a Text Note box. Text Notes may be pre-inserted using Fill In the

Blanks or students can add the boxes.

Navigating among

Text Notes

Use the TAB key to go to the next Text Note. Use SHIFT+TAB to go to the previous

Text Note.

Recording Create Voice Notes or if they are already embedded in the document, click on a Voice

Note anchor and record an answer.

Dragging and

Dropping

Open scanned curriculum and drag information from it into the test. Ideal for “open

book” tests.

Printing If needed, use the Fit to Paper option in the Print dialog to ensure that a test prints

without any information being cut off.

Managing Documents

Saving and Printing a Document

In the default Main toolbar, click:

To save a document in another name and/or file format, use Save As from the File menu.

To save parts of a document, from the File menu, choose Save Page Range, specify the page

range and click OK.

to Save a document. By default, Kurzweil 3000 automatically

saves documents every five minutes.

to Print a document.

File Format to

Save As:

Types of Documents: Preserves:

.KES (Kurzweil

format)

Save from image or typed/text documents,

including scanned documents, documents

opened with KESI Virtual Printer.

Use this format for documents that have

Notes, Highlighting, and bookmarks that

you want to use in Kurzweil 3000.

Saves text, formatting, Notes, Highlighting,

Bookmarks.

.TXT (ASCII

text)

Save from image or typed/text documents.

This file format is good for documents when

you want to share or open them with other

applications but are not certain what format

to use.

Saves text only, but not Notes, Highlighting,

Bookmarks, and images.

.RTF (Rich Text

Format)

Save from image or typed/text documents.

Use this format for documents that you

want to share or open with other applica-

tions such as word processors.

(same as above)

.DOC (MS

Word)

(same as above) (same as above)

.DOCX (MS

Word 2007)

(same as above) (same as above)

.OPF (DAISY

Save from image or typed/text documents.

DAISY files are portable and shareable.

Saves text, bookmarks, navigation, but not

Notes, Highlighting, and images.

NOTES:

Saving to DAISY actually creates a set of

files, so it’s a good idea to create a folder to

receive those files. In the Save As dialog,

locate that folder, then save.

When opening DAISY files, use the file with

the .opf ending.

Kurzweil 3000 for Windows Reference 41

Locating Documents and Files

NOTE: to locate Column Notes files, find files that end with the file extension .k3c.

Sending a Document to a Recipient Through E-mail

1. Open the document you want to send.

2. From the File menu, choose Send To and either the text or attachment option. Selecting Text

places the content of the document into an e-mail; selecting attachment attaches the file.

3. Specify recipient and Send.

Creating an Audio File

Any file format can be converted into an audio output file in MP3, WAV or DAISY 2 format. If your

system does not have an MP3 encoder, and has Internet connection, Kurzweil 3000 will download

an MP3 encoder.

By default Kurzweil 3000 adds the file to iTunes and Windows Media Player under the “Kurzweil

3000” playlist. You can uncheck the option(s) you do not want or change the playlist.

To create an audio file:

1. Open the document you want to convert. To convert only an excerpt, select the text you want.

2. From the File menu, select Audio Files, then choose Create Audio File.

3. In the Create Audio File dialog, specify the options you want: Entire Document, Page

Range or Selected Text, Reading Voice, type of Output, and file name, then click OK.

If you have selected text in the document, the Selected Text option would be the default.

4. Find the file: (XP) C:\Documents and Settings\All Users\Application Data\KESI\Output Audio.

(Vista/Windows 7) C:\Program Files\Kurzweil Educational Systems\Kurzweil 3000\Settings.

NOTE: If you are outputting to DAISY 2, the output is actually a folder with a set of files.

To track the audio file creation process:

Select Audio Spooler Monitor from the File Audio Files submenu or run the Audiospooler.exe

file from the Windows Start menu.

Additional File Options from the File Menu

Windows Vista,

Windows 7

C:\Users\user name\Documents\KESI\Kurzweil 3000

Windows XP C:\Documents and Settings\username\My Documents\KESI\Kurzweil 3000

Older systems C:\My Documents\Kurzweil Educational SystemsI\Kurzweil 3000\username

Import (Available if a converter exists on your system.)

Import a file created in another program.

Export (Available if a converter exists on your system.)

Export a text document to another file format.

Extract Extract text, notes, highlights, and bookmarks to a new file.

Join Join two open documents.

Open with Editor Open a text or RTF document using Microsoft WordPad or Microsoft Word.

Properties Add security and other properties to a document. See “Setting Document Prop-

erties” on page 63.

Recent Files Open a recently accessed file.

Change User Select an existing user, or create a new user.

Searching for and Downloading Electronic Content

You can search for and download:

• Electronic books and material from Web sites such as Project Guttenberg, Bookshare.org and

Baen Free Library.

• Text files from the Classic Literature folder which is included on Kurzweil 3000 product DVD.

• Electronic magazines from such sites as Talking Newspaper UK.

• News and updates from Kurzweil Educational Systems.

Searching for E-Content from Web sites or Kurzweil 3000 Classic Literature

1. Place the product DVD in the DVD drive.

1. From the Online menu, choose Search for Books.

2. In the Online Search dialog, search by Author or Title by clicking the Author/Title button and

typing in any part of the name or title.

3. Make sure the sites you want to search are checked, then click OK.

4. In the Download Status dialog that appears, select each desired item from the Items avail-

able for download list.

You can also use:

• And or Or to narrow searches.

• Complex Queries. See Online Help for details.

Searching for Online Magazines

1. From the Online menu, choose Search for Magazines.

2. In the Online Magazine Search dialog, type in any part of the magazine’s name.

3. Specify the time frame, then click OK.

4. In the Download Status dialog that appears, select each desired item from the Items avail-

able for download list.

Opening and Managing Downloaded Files

From the File menu, choose Open.

It’s a good idea to rename downloaded files after opening them and place them in another

folder.

Kurzweil 3000 for Windows Reference 43

Using the Universal Library to Share Documents

The Universal Library is a folder that lets you store and share documents with others. If it has been

set up, teachers can place tests, materials for assignments or classwork for students to pick up.

When students complete the tests or assignments, they can save the documents back to the

library. The library can be set up on a Standalone system that serves multiple users or on Local

Area Network for Kurzweil 3000 Network users.

For details on setting up the Universal Library, see “Setting Up the Universal Library for Sharing

Documents” on page 76.

To open a document from the Universal Library:

1. From the File menu, choose Open from Library to open the Kurzweil 3000 Universal

Library folder.

2. Select the desired document from the folder and click Open.

To save a document to the Universal Library:

1. Open the document you want to save.

2. From the File menu, choose Save to Library to open the Kurzweil 3000 Universal Library

folder. (Note: if you a document by the same name already exists in the library folder, be sure

to rename it before saving.)

3. Click Save.

Customizing Kurzweil 3000

Showing, Hiding and Applying Toolbars

In addition to the Main and Reading toolbars, Kurzweil 3000 provides two other standard toolbars

that you can show and hide:

• Study Skills toolbar

• Writing toolbar

To show or hide a toolbar:

1. Move the cursor to an empty spot in the toolbar area.

2. Press the right mouse button to display the Toolbar Right Mouse Button menu, then select

or deselect the desired toolbar.

Kurzweil 3000 also provides a number of sample toolbars for specialized tasks such as document

preparation and test taking.

To apply a sample toolbar set:

From the Tools menu, choose Customize Apply Toolbar Set, then select a toolbar.

Or open the Toolbar Right Mouse Button menu, choose Apply Toolbar Set, then select a

toolbar.

To return to the default Kurzweil 3000 Main and Reading toolbars:

From the Tools menu, choose Apply Toolbar Set, then select Classic.

Customizing Toolbars

1. From the Tools menu, select Customize, then select Toolbars to open the Toolbar Custom-

ization dialog.

2. Select the toolbar you want to customize.

3. In the Buttons area, you can:

• Remove an item from a toolbar: Select it from Active Buttons list and click Remove.

• Add an item to a toolbar: Click the item in the inactive buttons list, then click Add.

• Move an item: Select it, then move it by clicking the Left or Right arrow button.

• Change the order of Highlighter pen colors. (This also affects the results for Extract Notes

and Highlights, and Extract Highlights to Column Notes.)

4. Click Apply or OK.

For more information about customizing toolbars and creating toolbar sets, see the Kurzweil 3000

online Help.

Customizing the Right Mouse Button Menu

To display the Right Mouse Button menu:

Right-click while the cursor is over a document. Depending on the context, some Right Mouse

Button menu options may not be available. For example, Edit Underlying Text is only available

when you are in an image document.

To add or remove menu items:

1. From the Tools menu, choose Customize, then select Right Mouse Button.

2. Select desired items.

3. Click OK.

Changing the Reading Dual Highlighting Color Options

As Kurzweil 3000 reads, it highlights the reading unit in one color and the current word in another

color.

To change the highlighting colors:

1. From the Tools menu, select Options.

2. Click the Text button to open the Text Options pane.

3. In the Colors area, specify the desired colors for the word and sentence highlighting.

Kurzweil 3000 for Windows Reference 45

Setting Options in Kurzweil 3000

Most of the features in Kurzweil 3000 have additional options, the majority of which are in the

Options panes.

To access an Options pane:

1. From the Tools menu, select Options to open the Options dialog.

2. Click the icon for the desired option category:

General, Reading, Text, Image, Magnify, Highlighters, Spell Check, Scanning, Word Pre-

diction, Review Items.

Note: If you tend to access Options panels frequently, you can place the Options button on a

toolbar. See “Customizing Toolbars” on page 44 for more information.

Scanning

Basic Scanning

1. Make sure your scanner is turned on.

2. Place the material to be scanned on the scanner glass.

3. Click the Scan button in the Main toolbar.

Progress messages appear as Kurzweil 3000 captures the image and “recognizes” the text.

When the scan is complete the page image appears in the Kurzweil 3000 document area.

Each new page you scan is added to the end of the document.

To cancel scanning, click the Cancel Scan button.

High-Speed Scanning

If you are using a high-speed scanner, it is often more efficient to use that scanner’s software than

to use Kurzweil 3000, then use the Kurzweil 3000 Automater to convert the scanned TIFF files into

KES or PDF file format. See online Help for details on using the Automater.

Scanning Options from the Scan Menu

To: Use:

Scan a page again and replace it for the current page. Rescan Page

Scan a page and insert it before the current page. Insert Page

Insert an image file. Insert Image

Delete the current page. Delete Page

Correct recognition errors found by Kurzweil 3000. Corrections

Re-do the recognition process to see if you can obtain better results. Re-Recognize Page

Scan a color document and display it in color. Use Color

Specify duplex scanner or scanner with an automatic document feeder. Double Sided

Scan facing pages of small format originals such as paperbacks. Two Page Mode

Automatically scan pages one after another, with a delay in between

scans. You can specify the delay interval in the Settings Options pane.

Scan Repeatedly

Select a scanner. Scan small-sized pages to save scanning time. Set

scan page size. Optimize scanning settings.

Scanner Setup

Use to clean crease marks, specks and other unwanted blemishes in

image documents.

Image Fill

Re-order reading zones. See page 50. Zone Editor

Kurzweil 3000 for Windows Reference 47

Scanning Options from the Scanning Options Pane

To open the Scanning Options pane:

From the Tools menu, select Options, then click the Scanning icon.

The following table presents the options available from the Scanning Options pane.

To: Use this option: Do this:

Adjust dark or light origi-

nals.

Brightness Drag the slider.

Use higher values to lighten dark originals

and lower values to darken light originals.

After you have found the ideal setting for the

document or most of the documents you will

be scanning, click Save Setting.

Adjust the time interval

between each scan.

Repeated Scan Delay Drag the slider.

Specify the top of the

page relative to the

“Home” position of the

light bar on the scanner.

Identifying page orienta-

tion can speed up scan-

ning.

Page Orientation list From the list, select the appropriate setting:

• Top of Page where the top of page aligns

with the scanner Home position.

• Or top of page is rotated 90, 180 or 270

degrees from the Home position.

Select OCR settings

based on your docu-

ments’ requirements,

including language(s) of

the originals.

Trade-offs are quality

versus speed.

OCR engine Select Engine:

• FineReader for any type of document,

especially hard-to-scan faxes, and hard-

to-find languages, and for machine and

software code. FineReader may be slow.

• Scansoft tends to be faster than

FineReader.

Select Speed:

• Accurate for increased accuracy, but

scanning speed can be slow.

• Fast for faster scanning, but decreased

accuracy.

Select Language. If you work with multi-lin-

gual documents or frequently use docu-

ments in various languages, you can select

all those languages in the list.

Note: Kurzweil 3000 automatically scans white text on black.

Keep the newly added

scanned page in the

background so that you

can read the document

while scanning.

Show New Scans In the Extras area, deselect Show New

Scans.

Note: Two Page Mode must also be dese-

lected in the Scan menu when deselecting

Show New Scans. In order to select Two

Page Mode, Show New Scans must also

be selected.

Scan pages with more

than one column of text,

or when disabled, to

scan tables or docu-

ments with blanks.

Find Columns This option is selected by default.

Deselect it when scanning tables or docu-

ments with blanks such as tests and work-

sheets.

Ensure that scanned

pages do not appear

crooked.

Deskew Deskew is selected by default, but try dese-

lecting it if a page continues to appear

crooked.

Improve recognition

accuracy of documents

with text printed on dot-

ted background or

speckled paper, like

newspapers.

Despeckle Select to improve scans of some colored

originals and newspapers.

Scan multi-colored doc-

ument, such as maga-

zine pages or text books

with color images, color

text and backgrounds.

Dynamic Thresholding Note: Selecting this option may slow down

scanning and limit control over the Bright-

ness setting.

Use the alternate

TWAIN scanner driver

interface that may be

included with your scan-

ner.

Show TWAIN UI Note: Selecting this option may significantly

increase scanning time.

Quickly assess pages

that were poorly recog-

nized when scanning a

large number of pages

or opening a large multi-

page document.

Confidence Threshold By default, Kurzweil 3000 confidence level is

set at 95%. Setting the value lower

decreases the recognition quality.

To see pages that fall below the confidence

level, open the scan document and from the

View menu, select Thumbnail View. Look for

page numbers in blue.

Kurzweil 3000 for Windows Reference 49

Preparing Documents

There are a number of ways to get documents into Kurzweil 3000:

After bringing the document into Kurzweil 3000, review and have Kurzweil 3000 read through the

document to find recognition errors and speech engine mispronunciations. You will often need or

want to perform one or more of the document preparation tasks listed below:

Scan original pages into Kurzweil image

documents.

See “Scanning” on page 46.

Open any type of file, such as PDF, directly

in Kurzweil 3000. The KESI Virtual Printer

opens non-supported files.

See “Using the KESI Virtual Printer to Open Documents

Created in Another Program” on page 7.

For a list of supported file formats, see “Kurzweil 3000

Supported File Formats” on page 6.

Type and create new text documents. See “Starting Points for Writing” on page 24.

Import documents. See “Additional File Options from the File Menu” on

page 41.

Open downloaded or saved files from the

Web in Kurzweil 3000.

See “Adding and Editing Hyperlinks” on page 23.

Rerecognize pages. See “Scanning Options from the Scan Menu” on page 46.

Change reading order using the Zone Edi-

tor.

See “Changing Reading Order Using the Zone Editor” on

page 50.

Check spelling. See “Using Spell Check” on page 35.

Use Override OCR to convert unrecognized

text into readable zones.

See “Using Override OCR to Convert Unrecognized Text

into Readable Zones” on page 51.

Correct recognition errors using Edit Under-

lying Text.

See “Correcting Recognition Errors Using Edit Underlying

Text” on page 52.

Correct pronunciations. See “Correcting Pronunciations” on page 54.

Edit Headers and Footers. See “Editing Headers and Footers” on page 55.

Fill in the Blanks for worksheets and tests. See “Preparing Tests” on page 58.

Specify new first page or front matter. See “Specifying New First Page or Front Matter” on

page 56.

Clean up images. See “Cleaning Up Image Documents” on page 56.

Change the Language Format of image

text.

See “Changing the Language Format of Image Text” on

page 56.

Add Instructional Notes. See “Adding Instructional Notes and Bubble Notes” on

page 57.

Set Document Properties such as saving

toolbars with a document.

See “Setting Document Properties” on page 63.

Displaying the Document Preparation Toolbar Set

When preparing documents, it may be helpful to display the Document Preparation toolbar, giving

you quick access to the tools you will be using most often.

To apply the Document Preparation toolbar set:

Open the Tools menu, from the Customize submenu, choose Apply Toolbar Set, then select

Document Preparation.

Changing Reading Order Using the Zone Editor

(Image Documents Only) In Kurzweil 3000, the text and images in image documents are treated

as separate blocks. When Kurzweil 3000 reads the document, it reads blocks from top-down, left-

to-right on the page. This may not be the way you want the material presented, for instance, you

may want sidebars, summary text, and/or captions read before the actual text in the section.

Zone Editing allows you to specify the order in which Kurzweil 3000 reads the blocks of text, or

"zones.” Each zone has its own properties that you can change.

While in Zone Edit mode, you can use familiar navigation functions to move from page to page.

To switch to the Zone Edit mode and access the Zone Editor menu

1. From the Scan menu, select Zone Editor.

In Zone Edit mode, text and images appear as zones in numbered blocks with borders.

2. Click on a zone to select it, then press the right mouse button to display the Zone Editor

menu.

From the Zone Editor menu:

•Select Help to display a list of Zone Editor shortcut keys.

•Select Adjust Zone to move or resize the zone border.

•Select Delete Zone or Delete All Zones to remove a

selected zone or to remove all zones.

Kurzweil 3000 for Windows Reference 51

To exit the Zone Editor, deselect Zone Editor from the Scan menu or from the Zone Editor

Right Mouse Button menu.

To change the reading order and other zone properties:

1. In Zone Edit mode, double-click on the zone you want to select it.

2. In the Zone Properties dialog that appears, do one of the following:

To access additional Zone Editing functions, such as Adding, Deleting and Adjusting

Zones: while in Zone Edit mode, press the right mouse button to display the Zone Editor menu,

then select the option you want.

Using Override OCR to Convert Unrecognized Text into Readable Zones

There might be times when the OCR process is unable to recognize certain text, for instance, a

heading that uses a large or unusual font, text with wide word spacing, or text on a multi-color or

dark background. The Override OCR option lets you convert unrecognized text into zones that

Kurzweil 3000 can read.

To override OCR:

1. In Zone Edit mode, open the Zone Editor Right Mouse Button menu and choose Add Zone.

2. Select the word that was not recognized by dragging the crosshair cursor over it.

3. Click outside the new zone, then click back inside it.

4. In the Zone Properties dialog that appears, select Override OCR, then type the corrected

word that you want to be the replacement.

5. Click OK.

6. Click outside the zone to deselect it.

7. Repeat until all the desired non-recognized words are converted to readable zones.

8. Exit Zone Editor, and click Yes to confirm the changes.

Click or do this: To have Kurzweil 3000 do this:

Primary Text Read zones in the reading order you specify.

Secondary Text Read the zone only when clicked and the Read button is activated.

Graphic Never read the zone. You can use this option for actual images or text that

you don’t want to have read.

Type a Reading Order

number

Read the zone in the specified order.

Correcting Recognition Errors Using Edit Underlying Text

(Image Documents Only) In Kurzweil 3000, there are two types of text in image documents, the

text that you see on the screen, which matches the original document, and the underlying text,

which is the text that the OCR process actually recognized. When reading text in image docu-

ments, Kurzweil 3000 uses the underlying text. Since the OCR process can produce errors in rec-

ognition, Kurzweil 3000 may not read misrecognized words correctly.

Several features, including an editable Corrections List containing corrections for common recog-

nition errors, let you edit the underlying text and correct recognition errors.

To correct a single word, use Change Underlying Word:

1. In the image document, double-click on the word you want to change.

2. From the Edit menu, choose Correct Recognition, then choose Change Underlying Word.

3. In the dialog that appears, type the replacement word in the replace With box, and click OK.

To correct multiple errors that are not consistent, use the Edit Underlying Editor:

1. In the image document, open the Edit menu and choose Edit Underlying Text from the Cor-

rect Recognition submenu.

2. In the Edit Underlying Text window that opens, scroll or page to the word you want to correct,

and click to select it.

Kurzweil 3000 highlights the selected word in the document and the Edit windows, and dis-

plays it in the Selected Word box.

3. Click Read to hear the word.

4. Click in the Selected Word box and type in the replacement.

5. Click Read again to confirm the correction.

6. Repeat for all the words you want to correct.

7. Click the Close box to close the Edit Underlying Text window and apply the changes.

To correct errors throughout a multi-page document, you can use familiar Editing functions,

such as Find and Replace and/or Spell Check, either in the document view or in the Edit Under-

lying Text window.

Kurzweil 3000 for Windows Reference 53

To correct frequently encountered OCR errors/corrections:

From the Scan menu, choose Corrections, then do one of the following:

• Click the word you want to change in the Find box, and type its replacement in the Replace

With box, then click OK

• Or, click Add New, and in the Add Correction dialog, type the word or error in the Replace

box, type the replacement in the With box, then click OK.

To view and/or edit the default Corrections list, select Corrections from the Scan menu.

Advanced Corrections Operations

Select Corrections from the Scan menu, then click Advanced to display the Advanced options.

To: Click or do this:

Restore the default Corrections list Delete All to delete the current Corrections list.

Click Defaults to reload the default Corrections list.

Export the current Corrections list Click Export.

In the Save As box, navigate to the location where you want

to save the list.

Type the name for the list and click Save.

Kurzweil 3000 saves the list as a text file.

Import a Corrections list Click Import.

In the Open box, navigate to where the list you want is

located.

Click Open.

Click OK.

You can edit the corrections list with a text editor.

Correcting Pronunciations

Every speech engine has its own pronunciation dictionary. While these dictionaries are compre-

hensive, you can still encounter words, especially proper nouns, that the dictionaries may not pro-

nounce correctly. You can:

• Change the pronunciation for a single instance of a word or phrase, or edit words or phrases in

your speech engine pronunciation dictionary.

• Import and export dictionaries to ensure everyone has a consistent list.

• Create a custom pronunciation dictionary, see Online Help for details.

To change the pronunciation of a word or phrase in a document:

1. Be sure you have the desired speech engine selected in the Speaker Area of the Reading

Options pane.

2. Select the word or phrase for which you want to change the pronunciation.

3. From the Tools menu, select Pronunciations to open the New Pronunciation dialog.

4. In the Pronunciation box, type the new pronunciation, then click Test to test it. Creating the

best pronunciation may take multiple tries.

5. Click OK to set the desired pronunciation.

To edit pronunciation in a speech engine dictionary, use the Pronunciations Editor:

1. Be sure you have the desired speech engine selected in the Speaker Area of the Reading

Options pane.

2. From the Tools menu, select Pronunciations to open the New Pronunciation dialog.

3. Click the Edit button to open the Pronunciations Editor dialog.

To: Do this:

Change the pronunciation for a

word

In the Words to be Spoken list, select the desired word.

In the Pronunciations box, type the new pronunciation.

Click OK.

Delete a word from the dictionary In the Words to be Spoken list, select the desired word.

Click Delete.

Kurzweil 3000 for Windows Reference 55

Advanced Pronunciation Operations

1. From the Tools menu, select Pronunciations to open the New Pronunciation dialog.

2. Click the Edit button to open the Pronunciations Editor dialog.

3. Click Advanced to display the Advanced options.

Editing Headers and Footers

(Image Documents Only) Many documents, from books and textbooks to tests and worksheets,

have headers and footers that you may not want Kurzweil 3000 to read. The Header/Footer Edi-

tor, available only in Kurzweil 3000 Professional Edition, lets you mark such text in image docu-

ments so Kurzweil 3000 doesn't read them.

To mark headers and footers for all pages in a document:

1. Be sure you have scanned the entire document.

2. In the open image document, select Header/Footer Editor from the Scan menu.

Kurzweil 3000 appends "Header/Footer Editor is Active" to the document name at the top of

the Kurzweil 3000 window to indicate that the document is now in Header/Footer Edit mode.

3. Open the Header/Footer Editor Right Mouse Button menu, and choose Mark Header/

Footer.

4. Drag the left mouse button over the header/footer area until the frame encloses the area you

want to block. The block turns to a green color indicating that it is selected. In this state, you

can move the marker by hovering on the green area and dragging it, or resize it by pointing to

the perimeter and dragging it.

5. Apply the marker to all of a document's pages by opening the Header/Footer Editor Right

Mouse Button menu, and choosing Apply to All Pages.

6. Click outside the header/footer.

7. From the Right Mouse Button menu, deselect Header/Footer Editor to exit the editor.

To: Click or do this:

Hear all the words in a pronuncia-

tion dictionary

In the Words to be Spoken list, click on the word where you

want to start reading, then click the Test All button.

Delete the current pronunciation

dictionary and restore the default

dictionary

Click Delete All, then click Defaults.

Export the current dictionary Click Export.

In the Save As dialog, navigate to the location where you

want to save the dictionary.

Type a name for the new dictionary, and click Save.

Import a dictionary, adding its words

to the current dictionary

Click Import.

In the Open dialog, navigate to the dictionary file you want.

Click Open, then OK.

Specifying New First Page or Front Matter

(Image Documents Only) When scanning a document into Kurzweil 3000, the first page you scan

becomes page 1. If, however, you want to maintain the same page number as the original docu-

ment, you can do so by using the Set Number feature for the first page. For documents that have

two numbering schemes, such as preface material and chapter pages, you can use the Front Mat-

ter option to make the distinction.

To specify First Page or Front Matter Pages:

1. In the image document, open the View menu, select Page, then choose Set Number from its

submenu.

2. In the Set Page Number dialog, do one of the following:

Set a new first page number by clicking in the Number of First Page, and typing the desired

page number.

Or set front matter pages by selecting Document has Front Matter, and typing the number of

pages that are in the front matter.

3. Click OK.

Cleaning Up Image Documents

Scanned documents can often contain crease marks, specks or other "dirty" areas that can dis-

tract students.

To clean up images using Image Fill:

1. In the document you want to clean up, open the Edit menu and select Image Selector.

2. Click and drag the crosshair cursor to enclose the desired area in the frame.

3. From the Scan menu, click Image Fill. If the document is in color, select Color Picker.

4. Select the color you want. If the document is in color, you can click on any color in the docu-

ment to use.

5. Click OK.

Changing the Language Format of Image Text

(Image Documents Only) If the document you are preparing contains text in two or more lan-

guages, you can change the language format of marked text. Kurzweil 3000 automatically reads

the marked text using the specified reading language.

For this feature to work you must have:

• A speech engine installed for the language you want to use. Kurzweil 3000 includes English,

French, Spanish, German and Italian. For other languages, you must first add the speech engine for the

language. To select the engine that has the language you want to use, go to the Scanning Options pane

and select it from the OCR area.

• The Language list accessible from the Language Learning toolbar set. To show the Language

Learning toolbar, open the Toolbar Right Mouse Button menu, choose Apply Toolbar set and

select Language Learning from its submenu. Click the Writing toolbar Toggle (blue block) to

show the Language list.

To change the language format of image text:

1. In the image document, select the text you want to mark.

2. In the Language Learning toolbar set, select the desired language from the Language list.

3. Save the document.

Kurzweil 3000 for Windows Reference 57

Adding Instructional Notes and Bubble Notes

You can add any type of Notes to a document that you are preparing for students. Adding Instruc-

tional Bubble Notes is presented here, see “Working with Notes” on page 14 for information on

adding Sticky Notes, Text Notes, Voice Notes, and Footnotes.

To embed instructional Bubble Notes:

You can use Bubble Notes to present students with instructions or questions that they can answer.

For instructions on answering questions in Bubble Notes, see “Creating and Answering Questions

in Bubble Notes” on page 15.

For instructions on opening and hearing a Bubble Note, see “Opening, Hearing and Closing

Notes” on page 16.

1. Click a location in the text where you want to place the Note.

2. From the Tools menu, click Notes, then choose Add Bubble Note.

3. In the Bubble Note dialog, select the desired options:

Appearance: select Balloon or Cloud Shape and Small or Large Size.

Open option: select to have Note open Before or After a unit is read, or When a word is read.

Read option: select to have Note read upon opening.

Question option: select True or False, Text or Multiple Choice with Radio Buttons, Check

Boxes or Match. True or False presents two radio buttons in the text area. Multiple Choice

Match presents two columns. To add more choices, use the arrow buttons.

4. Type your instruction/question in the text area. Click OK when you are finished.

Kurzweil 3000 places the Bubble Note anchor at the specified location in text.

To edit or change Bubble Note properties:

1. Select the desired Note’s purple underlined text or purple question mark anchor.

2. From the Tools menu, click Notes, then choose Edit Bubble Note.

3. In the Bubble Note dialog, make the desired edits and changes.

4. Click OK.

Preparing Tests

Customizing Tests

Preparation task: How to do it:

Bring a test into

Kurzweil 3000.

Scan an existing test. Or use the KESI Virtual Printer to open a test created

in another application. (For information about the KESI Virtual Printer, see

“Using the KESI Virtual Printer to Open Documents Created in Another

Program” on page 7.)

Have all tools handy when pre-

paring a test.

Open the Tools Customize submenu, choose Apply Toolbar Set, then

select Test Preparation.

Optimize reading order. Use the Zone Editor to set reading order and to remove unwanted text.

See “Changing Reading Order Using the Zone Editor” on page 50.

Pause reading at each

question.

Add bookmarks or empty Text Notes to each question and select Pause At

Bookmarks or Pause at Empty Notes from the General Options panel

to pause reading after each question is read.

Add Fill in the Blanks. Select the Fill In the Blanks option from the Tools menu.

Add Voice Notes to accommo-

date test takers who need/pre-

fer to respond with audio

answers.

Choose Add Voice Notes from the Tools Notes submenu.

Add special instructions to a

test.

Add any type of Note to provide additional instructions or guidance where

appropriate. See “Using Study Skills Tools” on page 13.

Customization: Where to set it:

Adjust reading speed. Reading Options pane from the Tools menu.

Have buttons/messages spoken. General Options pane from the Tools menu.

Show the Test Taking toolbar. From the Tools Customize submenu, choose Apply Toolbar

Set, then select Test Preparation.

Show or hide other tools or toolbars. General Options pane.

Turn Speak as Typing on or off. General Options pane.

Select or deselect test taking options. In the Lock Features dialog from the Tools menu, Enable

(unlock) or Disable (lock) features from the following categories:

Reading, Writing, Online, Doc Preparation, Library, Refer-

ence, and under Miscellaneous, Customization, Encryption,

Usage Log, and Bubble Note Editing.

Set up password access to test taking

options.

In the Lock Features dialog from the Tools menu, select Pass-

word Protect All Settings, then enter the password.

Set up password for file access. From the File menu, click Properties. In the Properties dialog,

click File Encryption. Enter the password, select the desired

Encryption Type, then click OK.

Kurzweil 3000 for Windows Reference 59

Setting Up Word Prediction

To set up Word Prediction options:

1. From the Tools menu, select Options.

2. In the Options dialog, click the Word Prediction icon.

3. In the Word Prediction Options dialog,

To add an entire document to the Word Prediction dictionary:

This option adds all the words from a text or image document to the Word Prediction list.

Note: If you need to add a list of words to the Word Prediction dictionary for students or users who

have a specific set of words with which they have difficulty, consider deleting all the words in the

current Word Prediction dictionary before performing this procedure.

1. In a document, click the Spell Check button to make sure all the words are spelled correctly. If

there are any proper nouns, add them to your Spell Check dictionary.

2. From the Tools menu, select Word Prediction.

3. In the Word Prediction window, do one of the following:

To add all of the words in the document, click Train, then Yes to confirm.

To add words from part of a document, select the desired text, click Train, then Yes to confirm.

To edit or reload the Word Prediction dictionary:

Note: Reloading a default Word Prediction dictionary, removes any words that were added to the

dictionary through training or other Word Prediction “add words” options.

1. From the Tools menu, select Options.

2. In the Options dialog, click the Word Prediction icon.

3. In the Word Prediction Options dialog, click Edit Word Prediction Dictionary.

4. Click OK to exit the Edit Word Prediction Dictionary dialog, then OK again to exit the

Options dialog.

Select: To:

Add new words as they are

typed

Add words to the Word Prediction dictionary as you type.

Add new words automatically

when spell checking

Automatically add new words to the Word Prediction dictionary as

you add them during spell checking.

Train on words not in spell

check dictionary

Add words that are not in the Spell Check dictionary.

Use phonetic spelling Present possible alternative words from the phonetic spelling list.

Add words to Private spelling

dictionary

Edit or reload the Word Prediction Dictionary. By default, the Large

dictionary set is loaded

To: Do this:

Delete a single word Select the word, then click Delete.

Delete more than one word at a time Hold down the CTRL key and click each word you want to

delete, then click Delete

Delete all of the words Click Delete All.

Reload one of the default word lists Click the Small, Medium or Large radio button, then click

Reload and Yes to confirm.

To share a Word Prediction dictionary by importing or exporting it:

1. From the Tools menu, select Options.

2. In the Options dialog, click the Word Prediction icon.

3. In the Word Prediction Options pane, click Word Prediction Dictionary.

4. In the Word Prediction Dictionary dialog, do one of the following:

Setting Up Word Lists

The Word List feature is ideal for special, individualized, class, or study unit word lists. Kurzweil

3000 provides two ready-to-use sets of Word Lists: Homophones and Confusables. By default,

the Homophones II and Confusables II lists are enabled. For the majority of Word List tasks in

Kurzweil 3000, you use the Word List dialog.

To export a copy of your current Word

Prediction dictionary to a file so that

others may import it.

Click Export.

In the Save As dialog, type a name for your dictionary.

Navigate to the location on your system where you want to

save the file.

Click Save.

To import a Word Prediction dictionary. Click Import.

In the Open dialog, navigate to the location on your system

where the file is located, and select it.

Click Open.

To: Do This:

Open the Word Lists dialog. From the Tools menu, select Word Lists.

Enable or disable a list. In the Word Lists dialog, click the desired list name’s checkbox

to enable (check)/disable (uncheck) it. Then click Apply or OK.

Create a list. In the Word Lists dialog, click New. Create the list from scratch

or from words in an open document.

Add a list to the Find and/or Highlight

menus, and/or to Word Prediction.

In the Word Lists dialog, click the desired list name, then click

Options.

In the list’s options dialog, click the desired option checkbox.

Click OK to apply, and OK to close the dialog.

Edit a list. In the Word Lists dialog, click the desired list name, then click

Options.

In the list’s options dialog, you can add a new word to the list by

typing it into the Word box.

Or you can delete an entry by selecting it in the List box and

clicking Delete Entry.

Click OK to apply, and OK to close the dialog.

Add a definition or related word(s) for a

word in the Word List.

In the Word Lists dialog, click the desired list name, then click

Options.

In the list’s options dialog, select the desired word, and type the

definition in the Definition box, or enter related word(s) in the

Related Words box(es).

Click OK to apply, and OK to close the dialog.

Kurzweil 3000 for Windows Reference 61

Setting Up Kurzweil 3000 for Language Learning

Kurzweil 3000 lets you scan and read documents in other languages.

To set the language for scanning:

1. From the Tools menu, select Options to open the Options dialog.

2. Click the Scanning icon to open the Scanning Options pane.

3. In the OCR area, in the Language list, select the desired language. If you frequently use multi-

languages, you can select all the languages in the Language list. Find the language(s) and

click the checkbox(es).

4. Click Apply, then OK.

5. When you are ready to read a document with a different language, be sure to select the Read-

ing language. See the next procedure.

To select the language and speaker for reading:

1. From the Tools menu, select Options to open the Options dialog.

2. Click the Reading icon to open the Reading Options pane.

3. In the Speaker area, in the Language list, select the desired language.

4. In the Speaker list, select the desired speaker for the selected language.

Setting Up Picture Dictionaries

Picture dictionaries, whether electronic or print, can aid in language learning, particularly when

they are part of curriculum work for students in ELL or reading programs. Kurzweil 3000 comes

with the K3000 Picture Dictionary, as well as a sample set from the Mayer-Johnson PCS library,

but it can also support other picture dictionary libraries. It’s also possible to set up multiple picture

dictionaries as well as clip art or image libraries.

All picture dictionary operations can be found in the Picture Dictionaries dialog.

To add a picture dictionary:

1. Ensure that the software is installed on your computer and you know its location.

2. In the Picture Dictionaries dialog, click New.

3. In the New Picture Dictionary dialog, find and double-click the name of the folder that con-

tains the actual images.

4. Click the Name box and type the name that you want to have appear in the Select Dictionary

submenu.

5. Click OK, then click OK again.

To add the Vcom ASL dictionary, first copy the program from the Kurzweil 3000 product DVD to

your computer, then follow the steps for adding a picture dictionary.

To open the Picture Dictionary

dialog:

From the Reference menu,

choose Select Dictionary, then

from the Picture Dictionary sub-

menu, choose Setup.

Select options:

Show all matches to present all

matches.

Stop after first dictionary match

to limit matches presented. (Rec-

ommended if there are many pic-

ture dictionaries added.)

Up/Down Arrows to move the

order of dictionaries in the list.

When searching for a definition,

Kurzweil 3000 looks in each dictio-

nary in the order that they appear

in the list.

Kurzweil 3000 for Windows Reference 63

To manage picture dictionaries:

For information on using picture dictionaries, see “Finding a Picture for a Word” on page 12.

Setting Document Properties

Kurzweil 3000 enables you to set a number of properties for individual Kurzweil 3000

(.kes) documents. These "document level" properties apply only to the document on

which they are set.

Change picture dictionary’s

name or location

In the Picture Dictionaries dialog, click Properties.

In the Properties dialog, type a new name or find and double-click a

new location.

Change the order of a picture

dictionary name in the Select

Dictionary submenu

In the Picture Dictionaries dialog, select the name of the dictionary

you want to move, then click the Up or Down arrow button.

Select or deselect a dictionary Click the name of the dictionary in the Select Dictionary menu.

Remove a picture dictionary In the Picture Dictionaries dialog, select the name of the dictionary

you want to remove, then click Remove.

Note: This procedure does not remove the dictionary software from the

system.

To: Do this in the Document Properties dialog from the File menu:

Save the current toolbar set

with the current Kurzweil 3000

(.kes) document

Click General, select Save Toolbars in Document, then click OK.

Notes: The Save Toolbars in Document option stays selected until you

deselect it. Any time you make a change to a toolbar and save the doc-

ument, Kurzweil 3000 updates the saved toolbar information.

This option is not available if the Customization option is disabled in the

Lock Features dialog.

Deselecting this option discards any stored toolbar information.

Save the current settings in the

Lock Features dialog box with a

document

Click General, select Save Feature Locks in Document, then click

OK.

Notes: When you open a document containing locked features, the

Lock Features dialog is still accessible so that you can see review fea-

ture locks, but you cannot change the settings.

If you are opening and closing documents with different sets of feature

locks, a feature that is locked in one document remains locked even if it

is not locked in a subsequently opened document.

If you are on a Kurzweil 3000 Network and the Network's Broadcast

Feature Locks option is active, the feature locks contained in a docu-

ment override the Broadcast locks. To reapply the Broadcast locks, you

must restart Kurzweil 3000.

Prevent the current document

from being copied/printed

Note: These options are perma-

nent; they cannot be reset. Save a

copy of the document first.

Click General, select the desired prevent copy and/or print options:

• Prevent Copying Document Content - stops anyone from copy-

ing content from the document or saving the document to any for-

mat other than Kurzweil 3000 (.kes) format.

• Prevent Printing Document - stops attempts to print the docu-

ment.

Click OK.

Change the Sticky/Text Note for-

matting of the current document

Note: This option only affects the

current document, leaving the

default program options intact.

Click Sticky Notes or Text Notes, and change the settings:

•Font Name

• Style (Bold, Italic)

•Size

• Text Color, Background Color (Sticky Notes only)

• Reading Order

Click OK.

Encrypt the document

Note: Jot down the password.

There is no way to recover the

password or the contents of the

file.

Click General, then click the File Encryption button.

Specify the Password to open file.

Select the Encryption type. Only RC4-based encryption types are

supported and displayed.

Select a Key Length (if available) to disguise your password.

Click OK.

Confirm Password and click OK.

Click OK to close the Document Properties dialog.

Kurzweil 3000 for Windows Reference 65

Keyboard Shortcuts and Function Keys

Note: For more comprehensive and most up-to-date lists of keyboard shortcuts, go to Online Help

pages.

Function Keys

Viewing Shortcuts

File Shortcuts

Reading Shortcuts

Reference Shortcuts

Notes Shortcuts

Column Notes Shortcuts

F1 Launch Help F6 Fit to Text Height

F2 Read Back F7 Zoom In 10%

F3 Read/Pause F8 Zoom Out 10%

F4 Read Forward F9 Start New Scan

F5 Fit to Text Width F11 Read Faster

Fit to Text Width F5 Next Page CTRL+E

Fit to Text Height F6 Previous Page CTRL+R

Zoom In 10% F7 Go To Page CTRL+G

Zoom Out 10% F8 Magnify Spoken Word CTRL+K

Zoom (My Zoom) CTRL+M

Open CTRL+O Close CTRL+F4

Save CTRL+S Next Document CTRL+TAB

Print CTRL+P New Text File CTRL+N

Read/Pause F3 Read Faster F11

Read Back F2 Read Slower F12

Read Forward F4

Definition CTRL+D Syllables CTRL+Y

Synonyms CTRL+Q Spell Word CTRL+L

Note Options CTRL+F3 Add Voice Note SHIFT+F7

Add Footnote SHIFT+F5 Bookmarks CTRL+F12

Close Footnote SHIFT+F6 Move to next Text or Sticky

Note in image document

TAB key

Move up a cell in a column Up Arrow Move down a cell in a column Down

Arrow

Move to next/right cell TAB or

Right

Arrow

Move to previous/left cell SHIFT+TAB

or Left

Arrow

Writing and Editing Shortcuts

Brainstorm Shortcuts

Undo CTRL+Z Select All CTRL+A

Cut CTRL+X Find Text CTRL+F

Copy CTRL+C Replace Text CTRL+H

Paste CTRL+V

Create or Change Thought to:

Ellipse CTRL+1 Rectangle CTRL+2

Rounded Rectangle CTRL+3 Diamond CTRL+4

Create a New Linked Thought:

To Left of Selected Thought CTRL+Left Arrow To Right of Selected Thought CTRL+Right

Arrow

Above Selected Thought CTRL+Up Arrow Below Selected Thought CTRL+Down

Arrow

Quick Takes Mode

Turn on "Quick Takes" for a

Selected Thought

CTRL+SHIFT+Q End "Quick Takes" Mode ESC

Link Mode and Auto Arrange Diagram

Turn On, or Off, Link Mode CTRL+\ Move Link Pointer when Link

Mode is On

Arrow Keys

Select Parent or Child Thought

when Link Mode is On

ENTER Arrange Diagram CTRL+7

Resize Thoughts

Make Wider or Narrower ALT+Right or Left

Arrow

Make Taller or Shorter ALT+Down or Up

Arrow

Change Font Styles and Size

Bold CTRL+B Italic CTRL+I

Underline CTRL+U Increase or Decrease Font Size CTRL+SHIFT+>

or +<

Move Selector

To the Left or Right CTRL+SHIFT

+Left or Right

Arrow

Up or Down CTRL+SHIFT

+Up or Down

Arrow

Select Thoughts and Brainstorm Notes

Select All Thoughts CTRL+A Select All Thoughts at the Cur-

rent Level

CTRL+SHIFT+A

Select First Main Thought Home Select Nearest Thought to the

Left or Right

SHIFT+LEFT or

Right Arrow

Select Nearest Thought Up or

down

SHIFT+Up or

Down Arrow

Select or Deselect a Note SPACE

Move Selected Thought:

To Left/Right Left/Right Arrow Up/Down Up/Down Arrow

Kurzweil 3000 for Windows Reference 67

Outline Shortcuts

Tools Shortcuts

Scanning Shortcuts

Brainstorm Shortcuts (cont.) Set and Apply Defaults

Set Defaults from the Selected

Thought

Command

+Shift+8

Apply Defaults to the Selected

Thought

CTRL+8

Move Around the Diagram; Scroll:

To Top Left Corner CTRL+Home To Bottom Right Corner CTRL+End

Up One Page Page Up Down One Page Page Down

Left One Page CTRL+Page Up Right One Page CTRL+Page

Down

View

Zoom In 10% CTRL++ Fit Diagram Width to Window CTRL+W

Zoom Out 10% CTRL+- Show or Hide Subtopics CTRL+H

Work with Brainstorm Notes

Create, Show, or Hide a Note CTRL+T Start Editing a Caption in a

Selected Note;

End

ENTER

ESCAPE

Add a Topic CTRL+G Add a Subtopic CTRL+K

Demote Topic (like palette Right

button)

TAB Promote Topic (like Palette Left

button)

SHIFT+TAB

Show or Hide Subtopics CTRL+H Change to Next Prefix Label

Style

CTRL+1

Create, Show, or Hide a Note CTRL+T Select/Deselect Topic or Note CTRL+Space

Undo CTRL+Z Delete selected Topic or Note DELETE

Bold, Italic, or Underline CTRL+B, CTRL+I,

or CTRL+U

Increase/Decrease Font Size CTRL+SHIFT+>

CTRL+SHIFT+<

Spell Check SHIFT+F8 Pronunciation editor CTRL+F7

Word Prediction SHIFT+F11 Options CTRL+F1

Start New Scan F9 Scan Repeatedly CTRL+F9

Cancel Scan SHIFT+F9

Zone Editing Shortcuts in image documents

Editing Underlying Text Shortcuts in image documents

Miscellaneous

Open Zone Editor CTRL+F5 Change selected zone to OCR Over-

ride

CTRL+4

Move to next zone and select it TAB Change selected zone to OCR Over-

ride and type text

Letter “T”

key

Move to previous zone and select it SHIFT+TAB Delete selected zone DELETE

Change selected zone to

Primary

CTRL+1 Delete all zones SHIFT+DEL

ETE

Change selected zone to Secondary

and put it last

CTRL+2 Open Properties dialog Letter “P”

key

Change selected zone to Graphic CTRL+3

Change Underlying Word when in document: CTRL+W

Open Underlying Text Editor: CTRL+F10

Exit Editor: ESC

The following shortcuts are for use while in the Editor:

Move back a word or unit F9 Move up a line F11

Move forward a word or unit F10 Move down a line F12

Show Shortcut (Right Mouse

Button) menu

Menu key (left of

right-handed

CTRL key)

Extract selected text from

another application

CTRL+SHIFT+R

Extract text from another appli-

cation

CTRL+ALT+R With Kurzweil running, start a

scan from another application

CTRL+ALT+S

Kurzweil 3000 for Windows Reference 69

Kurzweil 3000 System Default Settings

General Options

Reading Options

Toolbars Area

Main Toolbar: Large Show Status Bar: Enabled

Study Skills Toolbar: None Show Ruler: Disabled

Show Reading toolbar: Enabled Ruler Units: Inches

Show Writing toolbar: Disabled Recent Files: 10

Speak as Typing Area

All Characters: Disabled Whole Sentences: Enabled

Whole Words: Enabled

Miscellaneous Area

Speak Buttons: Disabled Tip of the Day on Start

up:

Enabled

Speak Messages: Disabled Drag-Drop: Enabled

Large Message Boxes: Enabled My Zoom Value: 100

Ask for User on Start

up:

Enabled

Speaker Area

Language: English Speaker: VW Julie

Speed Area

Reading Speed: 145 words per minute

Read the Web Area

No default; you must select a default Web browser.

Extras Area

Auto-Scroll Images: Disabled. When

enabled, scrolling is by

Pages.

Read Voice Notes in

place:

Disabled

Silent if Minimized: Disabled Read Word when Dou-

ble Clicked:

Disabled

Pause at Bookmarks: Disabled Highlight Spoken

Word:

Enabled

Pause at Empty Notes: Enabled Skip Reading Headers

and Footers

Enabled

Read Footnotes when

Opened:

Enabled

Text Options (applies to typed/text documents)

Image Options (applies to image documents)

Magnifier Options (applies to text that appears in the Magnify Spoken Word window)

Highlighters Options

Colors Area

Color: Black Word: Green

Background: White Reading Unit: Yellow

Font Area

Font: Arial Italic: Disabled

Size: 18 points Underline: Disabled

Bold: Enabled

Highlighting Area

Mode: Color Background Background: Light Gray/Light Gray

Block Mark/Word

Mask:

Colors Word: Green/Blue

Text: Black/Black Unit: White/White

Extras Area

Word Spacing: 0 Auto-Backup Open

Text:

Enabled, set to five min-

utes

Colors Area

Reading: Green on Yellow Caret: Current word marker

Selection: Blue Outline Colors: Disabled

Background: White Caret Width: 3 pixels

Extras Area

Default Fit: Text Width Fill in the Blanks: Text Notes

Note Marker Size: Large Preserve Line Breaks: Disabled

Text Color: Black Font: Arial

Background Color: White Show Image in Image

Files:

Disabled

Highlighting Tools Captions: You can change the caption to suit your requirements.

Extract Setup: All Highlight colors are enabled.

All Indent values are set to 0.00.

No Prefix values.

Insert Blank Lines When Extracting Highlights is enabled.

Kurzweil 3000 for Windows Reference 71

Spell Check Options

Scanning Options

Word Prediction Options

Review Items Options

Limit Spelling Suggestions: Never

English Dialect: American English

Check spelling as you type: Enabled

Main Area

Brightness: 50 for most scanners Repeated Scan Delay: 15 seconds

Save Settings: Enabled Page Orientation: Auto-Rotation

OCR Area

Engine: FineReader Language: English

Change When Reading

Language is Changed:

Enabled

Extras Area

Find Columns: Enabled Dynamic Threshold-

ing:

Disabled

Show New Scans: Enabled Show TWAIN UI: Disabled

Deskew: Enabled Confidence Threshold: 95

Despeckle: Disabled White on Black: Disabled. This option is

only visible with some

third-party OCR

engines.

Add new words as

they are typed:

Enabled Use Phonetic spelling

for word prediction

lookup:

Enabled

Add new words auto-

matically when check-

ing spelling:

Enabled Edit Word Prediction

Dictionary

Word Prediction

Starter List (dictio-

nary) size:

Large

Train on words not in

spell-check dictionary

(after warning):

Disabled

Listen to Your Written

Work:

In list Check Punctuation: In list

Check Spelling: In list Check Word List: In list

Verify Capitalization: In list

Lock Features dialog box

Note Options dialog box

The defaults listed in this section are all located in the Note Options dialog box, accessible by selecting Note

Options from the Note submenu of the Tools menu. All defaults apply to both Sticky Notes and Text Notes

unless otherwise specified.

Other Defaults

All features: Enabled

Password-Protect: Not selected

Font Name: Times New Roman Text Color: Black (Sticky Notes),

Blue (Text Notes)

Font Size: 12 Points Background Color: Yellow (Sticky Notes

only)

Bold: Enabled Reading Order: After Secondary Text

(Sticky Notes), In Place

(Text Notes)

Italic: Disabled Initial Width: Manual -2.0 inches wide

(Sticky Notes), Auto

(Text Notes)

Option: Default: Set from:

Reading Mode Continuous Reading toolbar or the Read menu.

Reading Unit Sentence Reading toolbar or the Read menu

Reading Language English Read menu or the Reading Options

pane.

Thumbnail Size Medium The View menu. Select the size from

the Thumbnail submenu.

Line Spacing Single Writing toolbar or the Edit menu.

Text Alignment Left Writing toolbar or the Edit menu

Enable Editing Enabled Edit menu.

Magnify Spoken Word Disabled View menu.

Homophones II and Confus-

ables II

Word Lists

Enabled Word Lists dialog box. Select Word Lists

from the Tools menu.

Dictionary American Heritage, Fourth Edi-

tion

Select from the Reference menu’s Dic-

tionary submenu.

Scanning Black and White Scan menu.

Usage Log

Log Limit Size

Save (logged data for)

Disabled

Enabled

5 days

Tools menu.

Default Save Locations for

User Documents

Kurzweil 3000 for Windows Reference 73

Using Kurzweil 3000 Applets

Kurzweil 3000 for Windows includes two applets: The Kurzweil Taskbar and the Talking Calculator.

The Kurzweil 3000 Taskbar

The Kurzweil Taskbar, which appears as a small bar in the Windows Taskbar, provides quick

access to a subset of Kurzweil 3000 features, Read, Dictionary Lookup and Spell Check, even

without Kurzweil 3000 running. It automatically installs with Kurzweil 3000, with the following

exceptions:

• On Vista systems, you must show the Taskbar. See “Show or hide the Kurzweil Taskbar” on

page 74.

• In the Network, Web License or Remote License Edition, you must have a valid license.

• For 64-bit operating systems, you must install the x64 KESI Taskbar Setup file from the

www.kurzweiledu.com Kurzweil 3000 Downloads page.

Drag, Drop and Click

Drag and drop (or Copy/Paste) a single word or a large selection of text from any application,

including e-mail and Web, directly onto the Text box and click the desired Taskbar button.

Spell Check

When there is a misspelled word in the text, clicking the Spell Check button opens the Spell Check

window, in which you can edit text, select a suggestion from the Suggestions list, Replace the mis-

spelling, as well as drag and drop the corrected text back into the original application.

Look Up Word

Clicking the Lookup button for a word or placing multiple words in the Text box opens the Taskbar

Main window, which consists of a Text display area, and a set of buttons for reading, looking up

words, saving and viewing vocabulary, and setting optoins.

Text Box

Read Button Lookup Button

Spell Check Button

Along the bottom, from left to right,

are the following buttons:

• Lookup

• Go Back/Forward to previ-

ous/next lookup word

• Start/Stop Reading

•Options

• View saved vocabulary words

• Save lookup word in Word

List

• Close

Text display area

Additional Kurzweil Taskbar Functions

Notes:

• If you do not want the Kurzweil Taskbar automatically installed, during Kurzweil 3000 installa-

tion, choose Custom Install and deselect Kurzweil Taskbar.

• Document-based locks and Network-broadcasted locks apply to the Kurzweil Taskbar and can

affect its use. For example, if you lock Spell Check for Kurzweil 3000, that feature will not be

available in the Taskbar.

The Kurzweil 3000 Calculator

This application provides: Scientific, Statistics, Standard and Business calculator views. Before

using any calculator, review its online Help for specific instructions. By default, the Calculator pro-

vides speech.

To launch the Calculator applet, go to Windows Start, All Programs, Kurzweil Educational Sys-

tems, and select Kurzweil 3000 Calculator.

Note: In the Standard Calculator, there is a History box that tracks your work.

Additional Calculator Features

Set or change options Click the Options button in the Kurzweil Taskbar Main window.

In the Options dialog, select the desired options. Settings include: Voice,

reading Speed, Dictionary, Font Size, Edit Word List, and Show Word of the

Day.

Save and view Vocabulary

Words

In the Kurzweil Taskbar Main window, as you look up a word, you can click

the Save button to save it to a Word List.

Click View to view the list.

Set up Word of the Day Once you have saved words to the Kurzweil Taskbar Word List, you can

enable Word of the Day to automatically display a different word from the

list every day.

Click the Options button in the Kurzweil Taskbar Main window.

In the Options dialog, select Show Word of the Day.

Resize the Kurzweil Taskbar Drag the dotted bar on the left-hand edge of the Taskbar.

Show or hide the Kurzweil

Taskbar

In an empty area of the Windows Taskbar, click the right mouse button to

display the Windows Taskbar Right Mouse Button menu,

From the Toolbars submenu, click Kurzweil Taskbar. A check mark indi-

cates that the Kurzweil Taskbar is showing.

To display a calculator: Press: To display a calculator: Press:

Scientific Calculator F5 key Standard Calculator F8 key

Statistics Calculator F6 key Business Calculator F9 key

Enable/Disable Speech Click Speech checkbox.

Hear Calculator Help Go to the Help menu and select About Talking Calculator.

Hear the current value Press CTRL+V.

Show the list of hot keys

Press F3.

Exit the Calculator

Go to the File menu and choose Exit.

Kurzweil 3000 for Windows Reference 75

Using Kurzweil 3000 Remotely

There are a number of ways to use Kurzweil 3000 from home or remotely; contact your Kurzweil

Educational Sales Representative for more information. Types of licenses and remote products

include:

• License-to-Go where licenses can be checked out/checked in and renewed from the Kurzweil

3000 Network.

• Web Licenses that can be used and renewed through the Internet.

• Kurzweil 3000 for Windows USB Edition that provides access to virtually all the features in

Kurzweil 3000 Standalone product.

Working with a Network License-to-Go (Student)

If your organization has purchased and set up Kurzweil 3000 License-to-Go, follow the steps

below to return licenses. Licenses are activated by a teacher or System Administrator. See “Man-

aging Network Licenses” on page 79.

To: Do this:

Return Granted License-to-Go to the

Network Engine

A Granted license is valid for a specified

period of time, and is transferred from the

Kurzweil 3000 Network Engine to a Client

computer that is connected to the Kurzweil

3000 Network.

Connect the computer that has the granted license to the

computer that is running the Network Engine program.

Start Kurzweil 3000.

From the File menu, choose Check in License-to-Go.

Return Remote License-to-Go

A Remote license is valid for a specified

period of time, and is transferred to a Client

computer that is not connected to the Kurz-

weil 3000 Network.

Start Kurzweil 3000.

From the File menu, choose Check in License-to-Go.

In the dialog that appears, click Yes to confirm that there is no

Network Engine connection.

In the next dialog, click Yes to confirm that you want to gener-

ate a Return Code.

Write down the Return Code and give it to your System

Administrator.

Administration Tasks for Teachers

Setting Up the Universal Library for Sharing Documents

The Universal Library is a folder in which students and teachers can store and share documents.

The Universal Library folder may be set up on:

• A local non-networked computer that has multiple user accounts.

• A networked system, allowing users to access the library from multiple computers.

Adding and Deleting Users and User Files (Standalone)

Step 1: Create the Universal Library folder

1. Insert the Kurzweil 3000 product DVD.

2. Open the Utilities folder and double-click the HostLibraryWizard icon. (If you are installing on a

Kurzweil 3000 network, the Utilities folder is in the K3000Client folder.)

3. In the Universal Library Wizard screen, click Create.

4. In the Universal Library Created screen, click OK. A message appears telling you the location of

the Kurzweil 3000 Universal Library folder.

5. Continue to Step 2

Step 2: Configure the Universal Library on each computer that is to have access to the

folder

1. Start Kurzweil 3000 on the computer.

2. From the File menu, select Configure Library.

3. In the Configure Library dialog, click Change.

4. In the Browse for Folder dialog, find and select the Kurzweil 3000 Universal Library folder.

5. Click OK.

6. Go to the File menu, and check to see that the commands Open from Library and Save to Library

have been added. A shortcut to the folder also appears in the Open dialog in the left Places pane.

Task: Notes: Do the following:

Add New Users Add at startup if User Startup

option is enabled.

Double-click the Kurzweil 3000 icon.

In the Welcome window, type the user’s

name, then click Yes to confirm

Change to a Different

User

Switch users without having to

quit and restart Kurzweil 3000.

From the File menu, choose Change User to

open the Change User Name dialog.

Type the new user name or select one from

the User Name list.

Click OK.

Delete User Files The location of the files

depends on the User Startup

setting.

See the table, “Locating User

Files.”

Navigate to the location of the user’s files.

Select the file(s) to delete.

In the dialog that opens, click Yes.

Delete User Account

and Associated Files

The location of the files

depends on the User Startup

setting.

Navigate to the location of the user’s files.

Delete the folder with the name of the user you

want to remove.

Navigate to the location of the user’s prefer-

ence files, select and delete them.

Kurzweil 3000 for Windows Reference 77

Locating User Files

Obtaining Student Usage Reports (Standalone)

You can track and monitor students’ Kurzweil 3000 usage to ensure that they are using the appro-

priate tool for a task, or to see how long it took them to perform a task.

By default, the Usage Log is disabled. You must enable it for each user separately.

There are two different logs that you can view:

• Word Help Log - keeps track of events, such as Double-click reading, Definition Lookup, Spell

word, along with the date that each event occurred:

• Complete Log - keeps track of events, such as User Login, file-related tasks, Reading, High-

lighting, Word Help, along with the date and time that each event occurred.

The resulting report is a viewable, read-only RTF document.

To enable the Usage Log:

In the user’s Kurzweil 3000 window, from the Tools menu, choose Usage Log.

In the Usage dialog, select the Enable Logging checkbox.

To create and view Usage Log for a user:

In the user’s Kurzweil 3000 window, from the Tools menu, choose Usage Log.

In the Usage dialog, select either the Word Help Log or Complete Log, specify Log Options,

then click OK.

User Documents that users create, import and work with in Kurzweil 3000 are stored in*:

Windows Vista,

Windows 7

C:\Users\user name\Documents\KESI\Kurzweil 3000

Windows XP C:\Documents and Settings\username\My Documents\KESI\Kurzweil 3000

Older systems C:\My Documents\Kurzweil Educational SystemsI\Kurzweil 3000\username

User Preference Files that include Kurzweil 3000 settings, Word Lists, and personal dictionary files are

stored in:

Windows Vista,

Windows 7

C:\Program Files\Kurzweil Educational Systems\Kurzweil 3000\Settings

Windows XP C:\Documents and Settings\username\Application Data\KESI\Kurzweil 3000

Older systems C:\Program Files\Kurzweil Educational SystemsI\Kurzweil 3000\Settings

*In the Network Edition, the files are stored on the Client computer.

Managing Network User Accounts

The following tasks are primarily based on Client computer access. Additional tasks such as delet-

ing users, sending messages, forcing toolbar sets and broadcasting feature Locks can only be

performed using an Administrator account on the same computer that is running the Kurzweil 3000

Network Engine program. See the Kurzweil 3000 for Windows Network Installation and Adminis-

tration Guide for complete details.

Task: Notes: Do the following:

Log on to the Kurzweil

3000 Network

The dialog you see upon logging

in depends on the Network

Options selected at installation.

From the Client computer, double-click the

Kurzweil 3000 icon.

Enter the information the dialog requests:

product type and/or user name.

Click OK.

Add New Users You can create new user accounts

from either the Client computer or

the Engine computer.

Double-click the Kurzweil 3000 icon.

In the Log On window, type the desired

user name; click Yes to confirm.

Click OK.

Disable the Ability to

Create New Accounts

on a Client computer.

Open the Network Options dialog, and

deselect Allow Clients to Create New

Account.

Kurzweil 3000 for Windows Reference 79

Managing Network Licenses

The following tasks are primarily based on Kurzweil 3000 Network Client computer access, and

may be performed by students/end users as well as teachers.

Tasks such as granting or generating

licenses, however, can only be performed using an Administrator account on the same computer that is run-

ning the Kurzweil 3000 Network Engine program

. See the Kurzweil 3000 for Windows Network Installa-

tion and Administration Guide for complete details

Task: Notes: Do this:

Return Granted

License-to-Go to the

Network Engine

Granted Licenses-to-Go are valid

for a specified period of time, and

are transferred from the Kurzweil

3000 Network Engine to a Client

computer that is connected to the

Kurzweil 3000 Network.

Granted Licenses-to-Go are ideal

for students with laptops.

This procedure returns a license

from the Client computer to the

Network Engine computer.

Connect the computer that has the granted

license to the computer that is running the

Network Engine program.

Start Kurzweil 3000.

From the File menu, choose Check in

License-to-Go.

Return Remote

License-to-Go

Remote Licenses-to-Go are valid

for a specified period of time, and

are transferred to a Client com-

puter that is not connected to the

Kurzweil 3000 Network.

Remote Licenses-to-Go are ideal

for students who use Kurzweil

3000 on a non-portable home

computer that is not connected to

the Kurzweil 3000 Network.

This procedure returns a license

remotely by using a return code.

Start Kurzweil 3000.

From the File menu, choose Check in

License-to-Go.

In the dialog that appears, click Yes to con-

firm that there is no Network Engine con-

nection.

In the next dialog, click Yes to confirm that

you want to generate a Return Code.

Jot down the Return Code and give it to

your System Administrator.

Ensuring License Avail-

ability

This procedure displays informa-

tion about checked-out licenses.

From the Licenses menu, select License-

to-Go Status.

Checking License

Overruns

From time to time, you should

check to see if and when your

organization may need to pur-

chase additional licenses.

From the Licenses menu, select License

Overruns.

Obtaining Student Usage Reports (Network)

Usage Logs enable you to track and monitor students’ performance, progress and usage of Kurz-

weil 3000 tools.

Additional Reports from the Kurzweil 3000 Network Activity Database

The Network Activity Database, available only with the Kurzweil 3000 Network Edition, enables

you to generate reports and create form letters from the data log. You can only access the data-

base features by using the Kurzweil 3000 Administrator program, which is on the Kurzweil 3000

Network Engine computer. If you do not have access to the Kurzweil 3000 Administrator, you must

work with your organization’s System Administrator or IT specialist to create the reports.

For complete details about the Activity Database, enabling Activity Logging, and using the Kurz-

weil 3000 Administrator, see the Kurzweil 3000 for Windows Network Installation and Administra-

tion Guide.

To: Do the following:

Open the Usage Dialog In the user’s Kurzweil 3000 window, open the Tools

menu and select Usage.

Enable Usage Log for a User In the Usage dialog, select Enable Logging, then

click OK.

View Usage Log

Word Help Log tracks:

• Reading single word

• Looking up words

• Use of Spell Word

Complete Log tracks Word Help Log events plus:

• User log in/out

• File-related tasks

• Start/Stop Reading

• Highlighting

• Vocabulary- and Word Prediction-related tasks

In the Usage dialog, select Word Help Log or Com-

plete Log, then click OK.

Kurzweil 3000 for Windows Installation and Administration Guide 81

Index

adding

a picture to a document

Bookmarks

Brainstorm Notes

file hyperlink

ideas in Outline

Outline Notes

same document hyperlink

thoughts in Brainstorm

Web page hyperlink

adminstration tasks for teachers

answering

Bubble Notes questions

applying toolbar set

Arrange Thoughts in Brainstorm

audio file creation

about

audio files

monitoring progress

Bookmarks

navigating in documents

pause at

working with

Brainstorm

about

adding Notes

adding thoughts

Arrange Thoughts

creating

creating a draft from

creating from Blank

creating from Template

creating new

deleting links

deleting thoughts and links

editing thoughts

Link Thoughts

moving thoughts

palette

Quick Takes

redirecting links

resizing thoughts

to Draft view

to Outline view

to Split Screen view

window

Bubble Notes

answering questions in

as instructional and testing notes

creating

editing

Calculator

captions

for Highlighters

Change User 41

checking spelling

Circle tools

using

circles

erase

finding

printing circled text

Classic Literature

searching in

Classic toolbar

closing

Column Notes

Notes

Column Notes

about

closing

copying

covering column

editing

extract to Outline

20, 22

joining

moving around in

opening

resizing

saving or replacing

showing/hiding column

using one file across multiple

documents

zoom, edit headers, insert/delete

rows in

creating

audio files

Brainstorm from Blank

Brainstorm from Template

Brainstorm graphic organizer

Bubble Notes

Draft

Draft Blank

draft from Brainstorm

Draft from Outline

Draft from Template

new Brainstorm

new document from Template

new Outline

new text/Draft document

Notes

Outline

Outline from Blank

Outline from Template

customizing

Kurzweil 3000

Right Mouse Button menu

tests

toolbars 44

DAISY .OPF file

default settings

Definition, dictionary lookup

deleting

Bookmarks

Column Notes row

links in Brainstorm

Notes

thoughts and links in Brainstorm

DOC file

DOC file format

document hyperlink, adding

Document Preparation Toolbar

documents

about

formats

locating

Kurzweil 3000 for Windows Installation and Administration Guide 83

navigating in 8

opening and viewing

preparing

preparing by cleaning image

documents

preparing using Edit Underlying

Text

preparing using Header/Footer

Editor

preparing using Override OCR

preparing using Pronunciations

editor

preparing using Zone Editor

properties, setting

saving and printing 40

sending through e-mail

specifying First Page and Front

Matter

specifying languages

DOCX file6

DOCX file format

Draft

about

creating

creating Blank

creating from Outline

creating from Template

creating new document from

Template

creating new text document

from Brainstorm or Outline

to Brainstorm view

to Outline view

to Review

Edit Underlying Text

editing

Brainstorm thoughts

Bubble Notes

Column Notes

hyperlink

Notes

options on the Edit menu

Outline text and topics

pronunciations

Editing tools

about

electronic content

searching for and downloading

e-mail

sending documents through

Export

files

Extract

Highlights to Column Notes

Notes

Notes and Highlights

to Outline from Column Notes

20,

file formats

.DOC

6, 40

.DOCX

6, 40

.KES

6, 40

.OPF

6, 40

.PDF 6, 40

.RTF

6, 40

.TIF, .BMP, .JPG

.TXT

6, 40

DAISY .OPF

list of supported 40

file hyperlink, adding

File menu

files

adding/deleting user files

exporting

importing

joining

locating

Open with Editor

options

Properties

recent

sharing through Universal Library

finding

Notes

First Page

Footnotes

reading automatically

Front Matter

function keys

General Options

go to

Bookmarks

Header/Footer Editor

hear

a word spelled out letter by letter

human pronunciation for a word

Notes

syllables for a word

Help

hiding

Column Notes column

Notes

toolbars

Highlighters

change captions for

using

Highlighters Options

highlighting

dual

highlights

erase

extracting

extract to Column Notes

find

print highlighted text

How To videos

human pronunciation

Hyperlinks

about

Add/Edit dialog, opening

editing

file link, adding

same document link, adding

saving document in .KES

Web page link, adding

image files

.TIF, .BMP, .JPG

Image Options

image text

dragging and dropping into text

document

Importing

files

inserting

Colum Notes row

Kurzweil 3000 for Windows Installation and Administration Guide 85

joining

Column Notes

files

KES file format

keyboard access

navigating in documents

keyboard shortcuts

Kurzweil 3000

starting and stopping

window

Kurzweil 3000 Calculator

Kurzweil 3000 KES file

Kurzweil 3000 remote

Kurzweil 3000 Taskbar

Language

Reading

language

learning, setting up Kurzweil 3000

for

multiple languages in a document

License-to-Go

Link Thoughts in Brainstorm

locating

files

Lock Features

look up

a selected word

definition of a word

information from online

encyclopedias

picture for a word

11, 12

synonym for a word

word I type

Magnifier Options

Magnify Spoken Word

Main Menu bar

Main toolbar

Math notation, reading

MathML support

menu bar

menus

about

keyboard access

moving

around in Column Notes

Notes

thoughts in Brainstorm

navigating in documents

about

First, Last, Next Previous Page

keyboard access

Page button

Thumbnail button

using Bookmarks

network licenses

Network License-to-Go

network user accounts

managing

NIMAS .OPF file

Note Options

Note Snippets

about

Notes

Brainstorm

Bubble Notes

Column Notes

creating 14

deleting

editng

extracting

finding

hiding

moving

opening, hearing, closing

Outline

removing multiple Notes

resizing

showing

switching between Notes

Office .DOCX file

Open files with Editor

opening

Bookmarks

Column Notes

Column Notes in Note Snippets

documents

documents using KESI Virtual

Printer

Notes

OPF DAISY file

OPF file format

OPF NIMAS file

options

General

Highlighters

Image

Kurzweil 3000

Magnifier

Note

Reading

9, 69

Review

scanning

46, 47

Spell Check

Text

Word Prediction

organizing

Brainstorm thoughts

Outline ideas

Outline

about

adding ideas

adding Notes

creating

creating a Draft from

creating from Blank

creating from Template

creating new

editing text and topicsin

extract from Column Notes

20, 22

organizing ideas

palette

showing/hiding sub-topics

to Brainstorm view

to Draft view

to Review

to Split Screen view

window

Override OCR

Page button

Page navigating in documents

pause

at Bookmark

picture

adding to a document

picture dictionaries

setting up

Kurzweil 3000 for Windows Installation and Administration Guide 87

Picture lookup 11, 12

Portable Document Format .PDF file

preparing

documents

tests

printing

circled text

Column Notes 20

highlighted text

Pronounce

a word using a human voice

pronunciation, human

Pronunciations editor

properties

documents, setting

Sticky Notes

Text Notes

Quick Takes

Read the Web

about

reading Math and Science notation

reading tools in

reference tools in

Reading

Highlight Spoken Word

Language

Magnify Spoken Word

Mode

page

Speaker

Speed

Thumbnails

toolbar

Unit

Voice

Zoom

reading

changing dual highlighting color

Footnotes automatically

Math and Science notation

Web pages

Reading Options

9, 69

Reading toolbar

Recent Files

redirecting links in Brainstorm

reference tools

Definition. dictionary lookup

Picture lookup

Pronounce

Spell

Syllables

Synonym lookup

while using Read the Web

remote Kurzweil 3000

removing multiple Notes

replacing

Column Notes

resizing

Column Notes

Notes

thoughts in Brainstorm

Review

32, 33

modifying checklist

using checklist

Review Options

Rich Text Format RTF file

Right Mouse Button menu

customizing

RTF 6

RTF file format

saving

Column Notes

documents

Hyperlinks documents in .KES

Scan menu

scanning

basics

high speed

options

46, 47

Scientific notation, reading

searching

Bookmarks

sending

documents through e-mail

setting

document properties

setting up

Kurzweil 3000 for language

learning

picture dictionaries

Universal Library

Word Prediction

Wrod Lists

settings

system defaults

sharing

files through Universal Library

shortcuts

showing

and hiding Outline sub-topics

Column Notes column

Notes

toolbars

4, 43

Writing toolbar

sorting

Bookmarks

Speaker

Reading

Spell Check

about

as you type

document

private spelling dictionary

Spell Check Options

Spell, hear a word spelled out letter by

letter

spelling dictionary

Split Screen view

29, 32

Start Writing

starting

Kurzweil 3000

Sticky Notes

properties

stopping

Kurzweil 3000

Student Usage Reports

Network

Standalone

Study Skills toolbar

2, 13

Study Skills tools

Bookmarks

Bubble Notes

Circle tools

color Highlighters

Column Notes

Footnotes

Notes

14, 16

Sticky and Text Notes

Voice Notes

switching between Notes

Kurzweil 3000 for Windows Installation and Administration Guide 89

Syllables, hear for a word 11

Synonym lookup

Taskbar

Template

Brainstorm

creating new document from

Draft

Outline

Test Taking features

tests

customizing

preparing

text editor

Text Notes

properties

Text Options

text translation

Text TXT file

Thumbnail button

Thumbnails

navigating in documents

toolbars

about

apply set

applying toolbar set

Document Preparation

default, Classic

Main

Reading

2, 9

sets

showing and hiding

4, 43

Study Skills

2, 13

Writing

2, 24

Translate text

TXT file

TXT file format

Universal Library

setting up

using

Usage Reports

Network

Standalone

user accounts

network

viewing

documents

Virtual Printer

Web

reading

Web page hyperlink, adding

window, Kurzweil 3000

Word .DOC file

Word Lists

Floating

setting up

Word Prediction

setting up

Word Prediction Options

Writing toolbar

writing

adding a picture

Brainstorm

Brainstorm Template

create new Brainstorm

create new document from

Template

create new Outline 24

create new text/Draft document

Draft

Draft Template

Drafts

dragging and dropping in text from

image documents

Floating Wrod Lists

options

Outline

Outline Template

planning using Brainstorm

planning using Outline

Spell Check

Start Writing

starting points

using text editor

Word Lists, 36

Word Prediction

Writing tools

about

Zone Editor

zoom

Column Notes