Document 102 Subcommittee of the Executive Committee May 11

Document 102

Subcommittee of the Executive Committee

May 11, 2015

1. Meetings: The Subcommittee shall meet upon call by its Chair, the Dean of the

School of Business, a majority of its members, or a majority of the Executive

Committee of the School of Business.

2. Reports: As set out in Document 101, the Subcommittee shall submit an annual

report of its activities to the Executive Committee.

3. Responsibilities

a. Tenure Appointments: Whenever a prospective staff member is being

considered for a tenured position in the School of Business, members of

the Subcommittee, individually or as a group, may be consulted about the

prospect. If the department recommends that an offer be extended, the

Subcommittee will vote on the recommendations. The action of the

Subcommittee shall be reported to the Executive Committee and voted

upon by them in the manner stated in Section 5(b) of School of Business

Document 101.

The starting salary for a tenured person is primarily a matter of

negotiation, but the Subcommittee shall review proposed salary offers in

terms of equity and standards.

b. Non-tenure Appointments: The Subcommittee shall have no direct

responsibility in connection with the selection and hiring of assistant

professors and instructors, except as provided in Paragraph g, below,

unless a department requests the advice of the Subcommittee. The

Subcommittee shall, however, be informed in connection with all offers

made at the assistant professor level so that school-wide priorities at both

tenured and probationary levels shall be established, followed, and

coordinated. The Subcommittee shall have responsibility for the approval

of visiting appointments only in those cases in which the individual’s

assignment at the University of Wisconsin-Madison is temporary, but there

is no “home institution” involved, in accord with university policy. In such a

case the Subcommittee reviews the individual’s credentials in comparison

with similarly qualified members of the University of Wisconsin-Madison

faculty after the receipt of a recommendation from the Chair. The

Subcommittee will base its recommendation upon the fact that the

individual has a terminal degree and its judgment that the individual would

be qualified to be considered for appointment as a tenure track faculty

member and, except in extraordinary circumstances, would have a full-

time appointment, customarily for one year but for a maximum of two

years. Recommendation of the level for such visiting appointment will be

based upon the credentials of the individual.

c. Salaries: For purposes of annual salary reviews, each department chair

shall forward departmental recommendations to the Subcommittee and

the Dean. Presentations by the department chair may be made in person

to the Subcommittee if desired. The format of the recommendations shall

be established by the Subcommittee. The process for determining the

departmental recommendations is the responsibility of the departmental

executive committee. The Subcommittee shall give due heed to the

unique performance criteria for those faculty having primarily outreach

responsibilities.

In addition, it shall be the responsibility of the Subcommittee to consult

with the Dean of the School prior to and during the process of budget

preparation and at other appropriate times to consider matters related to

individual salaries, and the relationship of salaries among departments. As

one of its functions, the Subcommittee shall communicate general criteria

for salary increases to all faculty members.

d. Promotions: Recommendations for promotion shall originate in the

departments. Supporting data shall be provided to the Subcommittee in

written form no less than 18 calendar days prior to the deadline for

submission to the Dean’s office for review by the executive committee,

and, if desired, through a personal presentation of the department chair.

Under exceptional circumstances, a shorter time period may be approved

by the Subcommittee Chair. The Subcommittee may discuss with the

Dean all candidates recommended for promotion and shall make its

recommendation a minimum of five working days prior to the meeting of

the Executive Committee. The vote of the Executive Committee shall be

prior to the submission of a recommendation to the Social Studies

Divisional Executive Committee.

When candidates for promotion are to be discussed at an Executive

Committee meeting, each member of the Executive Committee (where

pertinent by rank) shall be notified of the names of said candidates at least

five working days prior to the meeting. It shall be the responsibility of the

candidate’s departmental chair to provide the documentation relevant to

the promotion. This information shall be available in the Dean’s Office, or

distributed to the appropriate Executive Committee members, five working

days prior to the Executive Committee meeting.

As initial guidelines for promotions, the Subcommittee shall be familiar

with the criteria being followed by the Social Studies Divisional Executive

Committee. The Subcommittee shall give attention to teaching, research

and publication, administrative assignments, and professional service. It is

expected that such activities will be documented according to the

guidelines set forth by the Divisional Executive Committee. The

Subcommittee shall give due heed to the unique performance criteria for

those faculty having primarily outreach responsibilities. The Subcommittee

shall have authority to appoint a special committee to assist in its

deliberations.

As one of its functions, the Subcommittee shall communicate general

criteria for promotion to all faculty members.

e. Grievances: The Subcommittee shall be available to all faculty members

in the event of grievances.

f. Dismissals: The Subcommittee shall receive appeals of dismissals at the

request of the appellant. The Subcommittee’s primary function shall be to

serve as an objective body to consider different points of view involved in

such cases in terms of standards and criteria. At the request of the

appellant, the recommendations of the Subcommittee shall be reported to

the Executive Committee.

g. Leaves of Absence: The Subcommittee shall review all requests for

leave of absence, temporary assignment, or extension of the tenure clock.

When there is sufficient need for confidentiality of information that would

otherwise lead the Subcommittee to materially limit open discussion of

rationale, the Subcommittee shall inform the Executive Committee of its

decision in granting the request on behalf of the Executive Committee. In

other cases the Subcommittee will make a recommendation to the

Executive Committee and will present the rationale for the request.

h. Other: The Subcommittee may, on its own initiative, originate

recommendations to the Chairs Committee, the School Executive

Committee, or the Dean with respect to School of Business affairs