C. The special evaluative file containing confidential material that is not accessible to the candidate, but only to the
appropriate faculty, the Personnel Policy Committee and higher academic administrators.
2.4.2 The department chair shall be responsible for the preparation and collection of appropriate materials on each
candidate for promotion and/or continuing appointment (see sec. 2.1.1). When the chair is a candidate, the
administrator to whom the chair reports shall be responsible for the preparation of the candidacy file. The candidacy
file shall not be circulated to persons other than those specifically authorized to review it in accordance with these
Procedures, with the exception that the biographic file may be made available to others at the request of the
candidate. The candidacy file shall not be made a part of or be considered a part of the personnel file.
2.4.3 The Biographic File
2.4.3.1 Each candidate for promotion and/or continuing appointment shall prepare a biographic file that will become
part of the candidacy file. The biographic file shall include the CEAS standard CV and any other career information
that the candidate believes to be relevant. References to all scholarly works should be included in the list of
publications. Only work already published or accepted for publication should be on this list. References to works
accepted for publication but not yet published should be accompanied by evidence of acceptance.
2.4.3.2 The list of publications should be broken down into the following categories: 1) books and monographs; 2)
papers (divided into refereed journal papers, refereed conference papers and nonrefereed papers; 3) abstracts, book
reviews; 4) miscellaneous published material (optional). If a book is edited, then pages of text that have been written
by the candidate should be indicated. Abstracts should be so designated. In all instances, authors should be listed as
they are on the title page. If the profession follows a special convention for identifying senior authorship, this should
be so indicated. See appendix 7.3 for a detailed example of bibliographic form.
2.4.3.3 Research that have been performed in collaboration with industry and national laboratories (topics, names of
collaborators, years of collaboration, students co-advisement, funding, etc.); contribution to technology transfer;
patents; commercial software development; consultancy; if appropriate.
2.4.3.4 Presentations that have not been published should be listed in an appropriate place and divided into the
following categories:
1) invited scholarly lectures and symposia;
2) other lectures or presentations.
2.4.3.5 Representative copies of the candidate's scholarly work should be included.
2.4.3.6 Teaching contributions should be well documented. Such documentation might include, but not be limited
to, as many of the following categories as appropriate: contributions toward curricular development; design,
redesign or teaching of new or existing courses and laboratories; quality of in-class teaching; support of students'
learning outside of the classroom; use of effective and innovative pedagogical approaches; advising, mentoring and
supervising of students; evidence that course goals have been met; experiences outside of university settings that
can be adapted to teaching at the university; and contributions to the scholarship of learning and teaching. In some
of the categories, the candidate may choose to emphasize special contributions towards undergraduate or graduate
education.
A statement of teaching goals and initiatives and a list of courses taught since the candidate's last appointment or
promotion shall be supplied. The list must indicate the title and number of the course, the class enrollment, whether
it is required or elective, the group of students for which it is intended (e.g., undergraduate majors) and a brief
description of the course and its place in the program.
2.4.3.7 The candidate's M.S. and Ph.D. students and their thesis titles shall be listed, together with their dates of
graduation. For those graduate students who have not yet completed their degree requirements, a brief account
should be given of the status of the students' progress and the anticipated dates of degree completion. If the M.S. or