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HCC IT – Skype for Business March 2018
Sharing your desktop and other content
You can share content with colleagues either from the messaging conversation window or during a
meeting.
This presentable content can include your computer desktop, a single program file or a PowerPoint
slideshow. You can also share a virtual whiteboard, conduct polls and hold a Q&A session.
NOTE:
When you share your desktop, everyone participating can see your entire desktop including
notifications. If you have confidential information or documents that you don’t want people to see,
close them or use program sharing instead.
Start sharing
1. Start sharing by first establishing a connection to your contacts by starting an IM
conversation, audio/video call or a meeting
2. To share your screen, click the Present icon from within a
conversation or meeting window
From the content options menu:
• Click Present Desktop to show the entire contents of your
desktop (if, for instance you are working with multiple
programs). If you have a dual-monitor setup, you can choose
to select all monitors, the primary monitor only, or the
secondary monitor. or
• Click Present Programs and double-click the program window
you want to share (the program for sharing must already be
open)
• Click More… to access other presentable content items such
as Whiteboard and Polling
When you share a program file or desktop, the window will have a yellow border and a Now Presenting
tab will display on your desktop.
Your presence status will also automatically change to Presentation, and will thus restrict other Skype
for Business alerts appearing.
Your participants will receive an alert to notify them that you are sharing content. Once they click
Accept, the shared content will appear in a window on their screen.
Initially, only the person who started presenting can control the content. You can however allow any
participant to share control. You can take back full control at any time.