REQUEST FOR PROPOSAL (RFP)
Camp Creek Fish Passage Restoration Project
RFP Number:
CHCAMP2021
Submittal Due Date:
May 14, 2021
Submit to:
Email - [email protected]
Project Location:
Camp Creek – Metcalf Slough tributary
Montesano, WA
Mid project reach: 46.977345, -123.561278
Project Contact:
Luke Kelly
Restoration Project Manager
10318 35
th
Lane SE
Olympia, WA 98513
360-789-8282 - lkelly@tu.org
Page 2 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
RFP SCHEDULE
RFP issued: 4/22/2021
Pre-bid site tour: 5/7/2021 (9:00 AM at project site)
RFP response deadline: 5/14/2021
Contract award: 5/21/2021 (estimated target date)
INSTRUCTIONS TO OFFERORS
Follow the format required in the RFP when preparing your responses. Provide point-by-point
responses to all sections in a clear and concise manner.
Use the forms provided. (e.g. RFP cover sheet, RFP response form, and Cost Proposal).
Provide complete answers/descriptions. Read and answer all questions and requirements. Don't assume
Trout Unlimited (TU) or evaluator/evaluation committee will know what your company capabilities are or
what items/services you can provide, even if you have previously contracted with TU. The proposals are
evaluated based solely on the information and materials provided in your response.
Completed proposals must be submitted on or before the RFP response deadline. Proposals must be
submitted via email to lkelly@tu.org. Late proposal responses will not be accepted.
Link: Project Location - Camp Creek Fish Passage Restoration Project
The project is located on the mainstem of this tidally influenced stream reach that is approximately 0.04
miles upstream from the Camp Creek and Metcalf Slough confluence. Metcalf Slough flows into the
Chehalis River approximately 0.6 miles downstream from the Camp Creek and Metcalf Slough
confluence. The crossing is located on a private agricultural road. See project reach map.
Driving directions: From
US-12 / Monte Brady Rd junction, head south on Monte Brady Road for
200’ and turn right/west on Simmons Road. Continue west on Simmons Rd for 0.3 miles, and
then turn left / south on Schafer Boom Rd. Continue south on Schafer Boom Rd for 0.4 miles to
parking for project site (just north of Metcalf Slough bridge).
Pre-Proposal Site Visit: A pre-proposal site visit will be held on May 7, 9:00 AM at the project site.
Attendance recommended. Park and meet here
for pre-proposal site visit. Please follow WA State
recommendations to prevent the spread of Coronavirus (e.g. face mask and social distancing).
The following items MUST be included in the response to be considered responsive. Failure to
include any of these items may result in a nonresponsive determination.
1) Signed Cover Sheet (Attachment A)
2) RFP Response Form (Attachment B)
3) Cost Proposal (Attachment C - Please provide via preferred format with clear line items related
to scope of work)
Page 3 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
RFP ATTACHMENTS
This Request for Proposals, RFP#: CHCAMP2021, contains the following attachments:
Attachment A: RFP Cover Sheet template
Attachment B: RFP Response Form template
Attachment C: Cost Proposal template
Attachment D: Site Maps and Photos
Attachment E: Construction design drawings & Technical Specifications
Written Inquiries: All inquiries/questions regarding this RFP shall be submitted via email to the project
contact: Luke Kelly - [email protected]
Page 4 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
PROJECT OVERVIEW
Trout Unlimited (TU) through a partnership with the Washington Department of Fish and Wildlife (WDFW)
is seeking a contractor to provide equipment, labor and materials to remove a fish passage barrier culvert
and install a 45’ long x 16’ wide modular bridge at a new crossing location just upstream from old crossing.
This project also entails the decommissioning of the existing farm access road and building a new farm
access road. This project is on private property.
PROJECT SCOPE
Major items of work include, but are not limited to, establishment of waste area(s); dewatering; clearing
and grubbing; excavation of road fill at current crossing; removal of one 8.75’ diameter x 27.5’ long steel
culvert; restoring existing stream crossing to natural conditions; excavation at new crossing location;
construct bridge abutments; unload and install bridge at the project site; erosion control, seed/mulching,
etc. TU and WDFW will provide all necessary permits for project construction and other materials not
specified within this RFP that are necessary for the project. Contractor will provide all heavy equipment,
fuel and maintenance required, as well as any other necessary tools or materials to perform each line item
bid. This work will entail construction sequence planning and regular communications with WDFW and
TU project partners.
PROJECT TIMELINE
The ‘in-water work window’ for this project is July 1 – August 31, 2021. The contractor will have
approximately three months to complete the scope of work, with a project deadline estimated for
September 30, 2021. The selected contractor will provide a written schedule of work during the contract
execution process.
SUBMITTING A PROPOSAL
Offerors must submit a signed copy of the RFP Cover Sheet, RFP Response Form, and Cost Proposal.
Offerors failing to comply with these instructions may be subject to point deductions. TU may also choose
to not evaluate, may deem nonresponsive, and/or may disqualify from further consideration any
proposals that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing
any requested information.
The highest scoring offeror will be the prime contractor upon contract award and shall be responsible, in
total, for all work of any subcontractors. All subcontractors, if any, and their experience must be included
in the proposal. TU reserves the right to approve all subcontractors. The Contractor shall be responsible
to TU for the acts and omissions of all subcontractors, operators, or agents and of persons directly or
indirectly employed by such subcontractors, and for the acts and omissions of persons employed directly
by the Contractor. Further, nothing contained within this document or any contract documents created
as a result of any contract awards derived from this RFP shall create any contractual relationships between
any subcontractor and TU.
Page 5 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
TU'S RIGHT TO INVESTIGATE AND REJECT
TU may make such investigations as deemed necessary to determine the ability of the offeror to provide
the supplies and/or perform the services specified. TU reserves the right to reject any proposal if the
evidence submitted by, or investigation of, the offeror fails to satisfy TU that the offeror is properly
qualified to carry out the obligations of the contract. This includes TU's ability to reject the proposal based
on negative references, including poor efficiency or experience or in previous project performance.
OFFEROR QUALIFICATIONS/INFORMATIONAL REQUIREMENTS
In order for TU to determine the capabilities of an offeror to provide the supplies and/or perform the
services specified herein, the offeror must complete the attached RFP RESPONSE FORM (Attachment B)
and respond to the following requests for information regarding its ability to meet TU's requirements.
Each item must be thoroughly addressed, and offerors taking exception to any requirements listed in this
section may be found nonresponsive or be subject to point deductions.
1) References
Offeror shall provide a minimum of (3) references that are using supplies and/or services of the type
proposed in this RFP. At a minimum, the offeror shall provide the customer’s name, the location and
date(s) where the supplies and/or services were provided, customer's contact information, and a
description of the services provided. These references may be contacted to verify offeror's ability to
perform the contract. TU reserves the right to use any information or additional references deemed
necessary to establish the ability of the offeror to perform the conditions of the contract. Negative
references may be grounds for proposal disqualification.
2) Resumes/Company Profile
Offeror shall specify how long the individual/company submitting the proposal has been in the
business of providing supplies and/or services similar to those requested in this RFP and under what
company name. A resume or summary of qualifications, work experience, education, skills, etc., which
emphasizes previous experience in this area should be provided for all key personnel who will be
involved with any aspects of the contract.
3) Experience/Project Examples
Offeror should provide a complete description of any relevant past projects, including project name,
location, and work performed. Providing photographs of proven work effectiveness is highly
encouraged if possible.
Highlighting project experience related to salmon restoration projects is
recommended, if possible.
4) Method of Providing Services
Offeror should specify the methodologies, protocols, and equipment used to complete the project
scope.
Page 6 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
EVALUATION OF PROPOSALS
All proposals will initially be classified as either “responsive” or “nonresponsive.” Proposals may be found
nonresponsive at any time during the procurement process if any of the required information is not
provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the
RFP; or the proposal is not within the plans and specifications described and required in the RFP. If a
proposal is found to be nonresponsive, it will not be considered further.
Selection and award will be based on the offeror's proposal and other items outlined in this RFP.
Submitted responses may not include references to information located elsewhere, such as Internet
websites or libraries, unless specifically requested. Information or materials presented by offerors outside
the formal response or subsequent discussion/negotiation or best and final offer, if requested, will not be
considered, will have no bearing on any award, and may result in the offeror being disqualified from
further consideration.
An evaluator/evaluation committee will evaluate the remaining proposals and recommend whether to
award the contract to the highest scoring offeror or, if necessary, to seek discussion/negotiation or a best
and final offer in order to determine the highest scoring offeror.
Evaluation Criteria
TU will award this contract to an offeror with the best bid. All responsive proposals will be evaluated
based on the offeror’s references; past performance; key personnel; proven experience of equipment
operators; method of providing services; and cost outlined in its proposal.
Page 7 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
ATTACHMENT A: RFP Cover Sheet
RFP Number: CHCAMP2021
RFP Title: Camp Creek Fish Passage Restoration
Issuer Contact Information:
Luke Kelly
360-789-8282
Posting Date:
4/22/2021
INSTRUCTIONS TO OFFERORS
Submit Emailed Proposals to:
Luke Kelly
Trout Unlimited
RFP Response Due Date and Time:
Emailed by 5/14/2021
OFFERORS MUST COMPLETE THE FOLLOWING
_______________________________ _______________________________
Company Name Company Address
_______________________________ _______________________________
Phone Number Email address
_______________________________ _______________________________ ____________
Representative Name Authorized Rep. Signature Date
Page 8 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
ATTACHMENT B: RFP Response Form
Use additional Sheets as necessary. Microsoft Word Document version of attachment B is available upon
request.
1) References
2) Resumes/Company Profile
3) Experience/Project Examples
4) Method of Providing Services
Page 9 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
ATTACHMENT C: Cost Proposal
Description Unit Quantity Unit Price Cost Totals
Assumed bulk factor = 1.25
Mobilization / Site Preparation
Mobilize L.S. 1.00
Clearing & Grubbing L.S. 1.00
Erosion Control L.S. 1.00
Construction Dewater L.S. 1.00
SUB
Excavation
Excavation, Proposed road, offsite disposal C.Y. 348.61
Remove and dispose of culvert L.S. 1.00
Excavation, abandonded road , offsite disposal C.Y. 483.75
SUB
Bridge Installation
Modular Bridge 45'X16' S.F. 720.00
Foundation EA 2.00
Base C.Y. 44.00
Backfill / Compaction (Structural) C.Y. 44.00
Bridge Install L.S. 1.00
SUB
Channel Work- Restoration
Excavation, Channel, offsite disposal C.Y. 281.25
Streambed Material C.Y. 37.50
Planting AC. 0.50
Mulching AC. 0.50
Road Abandonment L.F. 820.00
SUB
Road Work
Crushed Surface Base Course (CSBC) C.Y. 380.00
Crushed Surface Top Course (CSTC) C.Y. 180.00
Road fill (borrow material for approaches) C.Y. 637.50
SUB
=======
CONST. TOTAL
Other Project Costs
Sales Tax % 0.0880
SUB
=======
PROJECT TOTAL
Page 10 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
ATTACHMENT D: Site Maps and Photos
Page 11 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
Page 12 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
Facing downstream on Camp Creek, Site 127S0363.
Page 13 of 14
REQUEST FOR PROPOSAL
Camp Creek Fish Passage Restoration Project
RFP#: CHCAMP2021
Upstream habitat and large wood above the tidal barrier crossing on Camp Creek.
