Board of Trustees
Meeting
Tuesday, February 27, 2024 / 5 PM
Administration Building
2111 Snow Road, Parma, OH 44134
CUYAHOGA COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING AGENDA
27 February 2024
Administration Building Auditorium
5:00 p.m.
TOPIC
PAGE#
MOTION
• Call to Order: Allyn Davies, President
ROLL-CALL
• Approval of Minutes: January 23, 2024 Board
Meeting
1-16
ACTION
• Public Comment
INFORMATION
• Report of the Board President
INFORMATION
• Report of the Chief Executive Officer
• Learning Moment - Table Top Exercise
• Jeff Mori, Chief Operations Officer
• Ryan Grame, Security Manager
17-30
INFORMATION
• Human Resources Report
31-39
ACTION
• Finance Committee Report:
• Financial Statement Review – Fiscal 2024– January
• Investments: Fiscal 2024 – January
• Purchase Approval List
• Gift Report
41-42
43-47
48
49-52
53
INFORMATION
ROLL-CALL
ACTION
ACTION
• New Business
• Permanent Annual Appropriation
• Approval of Death Policy
• Approval of Honorariums Policy
• Approval of Introduction Policy
• Approval of Layoff Policy
• Approval of Retirement Policy
• Approval of Transportation Reimbursement Policy
• Approval of Borrowing Policy
• Approval of Naming Rights Policy
54-57
58-59
60-61
62-63
64-65
66-67
68-69
70-71
72-73
ROLL-CALL
ACTION
ACTION
ACTION
ACTION
ACTION
ACTION
ACTION
ACTION
• Adjourn
ACTION
CUYAHOGA C
OUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MINUTES
23 January 2024
The January 23, 2024, meeting of the Cuyahoga County Public Library Board of Trustees was
held at the Cuyahoga County Public Library Parma-Snow Branch Auditorium, 2111 Snow Road,
Ohio. With a quorum of seven (7) Board members present, President DePiero called the
meeting to order at 5:00p.m.
Roll-Call: P
resent: Edward H. Blak
emore; Allyn Davies; Dean E. DePiero; William
J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Amira Thomas – 7.
A
bsent: – 0
.
Also present
: Chief Executive Of
ficer Tracy Strobel, Greg Cordek, Chief Financial Officer,
Pamela Jankowski, Chief Public Services Officer, Jeffrey Mori, Chief Operations Officer, Kate
McCreary, Chief Communication & External Relations Officer, Robert Dolan, Finance Director,
Enda Bracken, Branch Services Director-East, Holly Camino, Branch Services Director-West,
Izoduwa Ebose-Holt, Human Resources Director, Jim Haprian, IT Director, Daniel Barden,
Technical Services Director, Rebecca Ranallo, Literacy and Learning Division Director, Jessica
Kanelos, Development Director, Robert Rua, Marketing & Communications Director, and other
interested observers.
President DePiero st
ated before he turns the gavel over to the newly elected President Davies,
he would like to make a few comments. It has been an honor to serve as President and serve
with great colleagues at Cuyahoga County Public Library (CCPL). He has served on the board
for seven years, the last two years as Board President. It has been great to work in this position,
with a great staff, and a great Director. He stated Cuyahoga County Executive Chris Ronayne
recommended him for reappointment, and he was renominated to serve another seven years on
CCPL Board of Trustees. He stated at his hearing he spent about fifteen to twenty minutes with
members of the County Council where he reflected on his role as Board President and talked
about all the good things that are happening within the library system. He mentioned he gave
the staff a lot of credit, Chief Executive Officer Strobel, a lot of credit, and her predecessor, a lot
of credit for what is happening in the library system. He mentioned all the good things we do for
the people in all our communities and how we continue to be a valuable resource for our
communities, and a good partner to the mayors in all our cities. He stated that it occurred to him
that even though he has been on the Board of Trustees seven years, he still has more to learn
about what we do and is looking forward to continuing that over the next seven years. He stated
he appreciate the opportunity to serve as president.
1
Election of Officers
President DePiero stated on behalf of the Nominating Committee, Trustee Spangler presented a
slate of officers for 2024. The slate was also shared with the trustees at the December 2023
Board meeting. President DePiero asked if there were other nominations from the floor. Seeing
none, President DePiero asked for a motion to approve the slate of officers as follows:
President
: Allyn Davies
Vice President: Edward Blakemore
Secretary: Amira Thomas
01-01/2024
Trustee Shlonsky moved approval, seconded by Trustee Spangler. Seeing no discussion or
other nominations from the floor, the above-listed slate of officers was approved as presented
by unanimous vote of Board members present.
At this ti
me, Trustee Allyn Davies assumed the presidency.
Resolution to Appoint Fiscal Officer & Deputy Fiscal Officer
President Davies asked for a motion to approve the Resolution to Appoint Gregory Cordek as
Fiscal Officer and Robert W. Dolan as Deputy Fiscal Officer for a one-year term beginning
January 23, 2024.
02-01/202
4
Trustee Blakemore moved approval, seconded by Trustee DePiero. Seeing no discussion, the
resolution to appoint Gregory Cordek Fiscal Officer and Robert W. Dolan Deputy Fiscal Officer
was approved by unanimous vote of Board members present as stipulated above. (See page
17)
Oath of O
ffice:
President Davies administered the Oath of Office to Fiscal Officer Gregory Cordek and to
Deputy Fiscal Officer Robert W. Dolan as required by ORC Section 3375.32. (See pages 18-
19)
Approval
of Minutes:
President Davies asked for a motion to approve the minutes of the December 12, 2023, Board
meeting that were sent to the Board members in advance of this meeting.
03-01/2024
Trustee Blakemore moved to approve the minutes, seconded by Trustee Leonard. Seeing no
corrections, omissions or additions, the minutes of the December 12, 2023, Board Meeting were
approved by unanimous vote of the Board members present.
Retiree
Recognition:
President Davies acknowledged and thanked Jeffrey James for his many years of service to
Cuyahoga County Public Library (CCPL) and wished him the best on his retirement. Mr. James
was not present at the meeting. (See page 20)
2
Public Comment:
President Davies asks if there is any one with a public comment to please come forward and
state your name.
Hello, my name is Mike Niederhausen, I am a Technology Training Supervisor in LLD. I am also
an officer as Union Grievance Chair. There are two things I just want to point out. First, I want to
thank Jeffrey James for his years of service, we appreciate him and wish him well. Secondly, if
you are not aware, we are on the eve of negotiations starting tomorrow. I just want to state as a
matter of public record that the union negotiations team are looking forward to it. We are looking
forward to good and fair negotiations, and we are looking forward to both parties being satisfied
with the result of the negotiations.
Report of the Board President:
President Davies stated how proud she is and honored to be in this seat. She is very
enthusiastic about the library, loves all the services that we provide daily. She mentioned one of
her goals over the next year is to visit all the branches, she has seven left. She is looking
forward to doing that and participating in more programs and getting to know all CCPL staff
better. To her fellow trustees, she is looking forward to collaborating with them. She knows that
all of you have sat in this chair, and some of you more than once and she looks forward to your
guidance and Trustee DePiero, she aspires to work through that agenda the way you did.
Report of the CCPL Foundation Board Liaison
President Davies stated she have been on the CCPL Foundation Board fifteen years. She is the
Foundation Board Liaison and wanted to share some highlights. The Foundation was formed in
2002. The Foundation exists to raise financial resources in support of the Cuyahoga County
Public Library’s mission and to raise awareness of its critical role in the community. She is
amazed that over the fifteen years that she has been on the Foundation Board, how it has
grown, both in terms of events and programs that they support. Now regularly providing funding
for a slate of grants to support the library’s impactful community programs that provide and
expand opportunities for everyone to read, learn, create, and connect.
President Davies stated in 2023, the CCPL Foundation’s Annual Fund received 1,004 donations
totaling $445,724 from 748 community members, who showed their support for the Library
during Giving Tuesday and a year-end giving campaign, among other initiatives. While one of
these gifts was the result of a planned giving agreement for $185,000, overall, the average
donation amount was $375, and the median gift amount was $50.
President Davies stated that overall, 219 people chose to donate to the CCPL Foundation for
the first time in 2023, and they gave more than $225,000.
President Davies stated another way the Foundation raises money is through high-profile
special events that raise funds, raise awareness, and steward donors. Collectively, 1,930
donors made 2,266 gifts to the CCPL Foundation through their attendance or sponsorship of
author events that included Writers Center Stage and their participation in fundraising events
such as Reading the Green. These gifts totaled $507,996.
3
President Davies stated the Foundation is currently planning:
• The final leg of Writers Center Stage, which includes author visits in March, April, and
May.
• Reading the Green, on June 24
th
, a golf outing and silent auction planned and executed
with the help of CCPL Foundation Board members and Cleveland Guardians Senior
Vice President of Public Affairs Bob DiBiasio; and
• The return of an in-person, culinary themed fundraising event featuring a well-known
author and chef.
President Davies invites everyone to attend these amazing events, all are welcome!
President Davies stated the final way they raise money is through grants from corporations and
foundations. The library staff member that is charged with identifying and applying for these
grants is Grants Manager Margaret Currie.
President Davies stated that Manager Currie started with us in August 2023 and has already
secured more than $372,103 in grants for the library from corporations and foundations that
include the Callahan Foundation, Martha Holden Jenings Foundation, PNC Charitable Trusts,
and Synthomer, among others.
President Davies stated that Manager Currie secured grants that were shepherded by CCPL
Foundation board members and my fellow trustees, from organizations that include the Hankins
Foundation, Sherwin-Williams, Huntington, and KeyBank.
President Davies stated Manager Currie most recent successes include more than $271,000 in
grants from the CCPL Foundation itself, which in 2023 surpassed the million-dollar mark for
grants given to the library. This is a huge milestone, especially for such a young foundation.
President Davies introduced and welcomed Manager Currie as part of our Learning Moment.
Manager Currie will walk us through information regarding the grants provided by CCPL
Foundation and the process used to secure them.
Good evening, everyone, my name is Margaret Currie, CCPL new Grants Manager. She shared
an overview about the CCPL matching grants process.
Manager Currie said one of the most unique pieces of this grant making process is that as the
grant writer, she gets to take the ideas that our Leadership Team gives her to approach the
Foundation for funding, and she writes up those proposals.
4
CCPL Foundation Grant Process:
1.Ideas Meetings
2. 1
st
Reviews
3. Board Approval
4. Project Implementation
5. Reporting
Manager Currie stated we are looking back at the 2023 projects and reviewing all the amazing
work that happened because of the Foundation Board’s support.
Manager Currie stated the above shows the amazing eight projects funded by CCPL
Foundation that were approved for 2024 that we are going to be able to do.
Manager Currie stated this is the 2024 Funding Summary to support those amazing eight
projects.
2024 Projects Funded by CCPL Founda�on
:
Play Tables for Youth Engagement
-Entry
2024 Funding Summary
Descrip�on
Request
AmountTitle
11 $67,100Play Tables for Youth Engagement
-
$50,000Staff Innova�on Grants
-entry adults
$50,000
Customer Service Training for Re-
Entry
System-’s
$30,000Solar Eclipse Programming
$25,000Resource Closets Expansion
adults$22,000World Languages Collec�on
$15,000
Percussion Play
’
$10,000
Summer Learning Rewards in
Aspen
’$2,500Annual Reserve Alloca�on
$271,600TO TAL
5
Manager Currie commented on a good example of something that is very tangible is how you
use the Play Tables for Youth Engagement. We have added eleven interactive, digital Touch
Tables to eleven branches that requested them. A lot of interactive qualities help with
multigenerational interactions, positive screentime experiences, and playful learning, activities
that can be more of a learning experience for those using them.
Manager Currie stated we are excited to bring back the Staff Innovation Grants. The Leadership
Team will coordinate a mini grants process, accepting staff submissions from all twenty-seven
branches to bring creative dream projects to fruition at our branches for our communities. The
Leadership Team can award up to ten mini grant projects. In the past there was a mini grant for
bookable sewing kits, and movie nights which were funded.
The WHY:
• -
•
•
• & 21
st
• Strengthens motor -/hand -eye -
•
Play Tables for Youth Engagement
Request Amount: $67,100
Summary : 11
,
11
.
The WHY:
• &
• ’
• ,
(: )
Staff Innova�on Grants
Request Amount: $50,000
Summary : ,
27
-.
6
Manager Currie stated the Customer Service Training for Re-Entry is an expansion to Aspire,
creating customer service training and experiences for re-entry adults in partnership with Dave’s
Supermarkets for those who need hands-on experience. They will get training, classroom style
training, and then they will also have paid work experience.
Manager Currie mentioned the solar eclipse is coming and the Foundation has supplied us with
thousands of glasses so that our community can watch the eclipse and have a once in a lifetime
learning opportunity. We are excited to collaborate with our community partners NASA Summit
and local colleges to put on some eclipse programming and connect to the community.
The WHY:
•
•
• Hands -on,
’
Customer Service Training for Re-Entry
Request Amount: $50,000
Summary : ,
-
’.
The WHY:
• !
•
• System -
• ’
•
Solar Eclipse Programming
Request Amount: $30,000
Descrip�on : -
’
2024.
7
Manager Currie mentioned the Resource Closets Expansion and that we already have two.
People can access the resource closets, through Social Worker recommendations and
connecting them at the branches. We will be expanding those resource centers in 2024. We
anticipate reaching over one thousand individuals that need connecting with these resource
closets.
Manager Currie stated we are also working to expand our World Languages Collection in 2024.
We will be able to add more Ukrainian materials in our collection. There are 1000s of people in
Cuyahoga County that speak Ukrainian and in our Aspire program 25% of those students are
identified as Ukrainian.
The WHY:
• 2
• -!
• 1,000
Resource Closets Expansion
Request Amount: $25,000
Summary :
,
.
The WHY:
• 283
o 25%
• 14,000
(, 2022)
•
•
World Languages Collec�on
Request Amount: $22,000
Summary :
.
8
Manager Currie mentioned CCPL new Brooklyn Branch will wrap up its construction this year.
The Foundation will support the purchase of Percussion Play outdoor instruments at the newly
constructed branch in 2024. The Foundation will get naming rights for that as well. It will be
great to see their names out there.
Manager Currie mentioned our last recently approved project was to update Aspens tracking
systems. We are developing that which will help us with tracking Summer Reading and summer
reading activities.
The WHY:
• -
• &
•
– “
, gender
,
, and
."
Percussion Play
Request Amount: $15,000
Summary :
2024
.
-
The WHY:
• 2023
•
• ,
Summer Learning Rewards in Aspen
Request Amount: $10,000
Summary : ’
.
9
Manager Currie mentioned CCPL received extension requests to implement Library2You and a
Reader Survey. The Library2You services will be renamed this year. We will be reaching out to
new families with babies and helping deliver those materials to those customers as well. We will
also be conducting a reader survey.
Report of the Chief Executive Officer:
Chief Executive Officer Strobel thanked Trustee DePiero for his 2 years of service as Board
President. To commemorate his service, she was pleased to present him with a plaque custom
made for him in one of our Innovation Centers.
Chief Executive Officer Strobel congratulated Trustee Davies as newly elected Board President
and she looks forward to collaborating closely with her to advance library services. Chief
Executive Officer Strobel commented that Trustee Davies time as Board President promises to
be exciting with a couple of ribbon cuttings, a couple ground breakings and, many new
opportunities to read, learn, create, and connect.
Chief Executive Officer Strobel recognized and thanked our Human Resources Division and
Finance Division for a successful migration from ADP to UKG. This was a significant and
complex undertaking that culminated with successful open enrollment and payroll processing. A
great deal of work went into this project with many contributing. Chief Executive Officer Strobel
gave special thanks to Monique Good, Chief Human Resources Officer, Robert Dolan, Finance
Director, and Karyn Riccelli, Payroll Manager for their efforts. She also recognized every staff
member in the organization that was tasked with learning the new interface and entering their
HR and payroll data into the system.
Chief Executive Officer Strobel stated she was impressed and proud especially since just four
months ago we went live with a new Integrated Library System, and Discovery Layer, Koha, and
Aspen. She commented that doing both in 2023 was certainly ambitious but is paying off by
saving us hundreds of thousands of dollars while improving both internal operations and
external services.
Extension Requests 2023 to 2024
2023 2024. Due to CCPL’s
/2023, these
.
Library2You Expansion
Reader Survey
10
Chief Executive Officer Strobel shared an overview of 2024 Action Items that we committed to
complete that are related to our Strategic Plan.
Cuyahoga County Public Library
Strategic Plan – 2024
GOAL 1: Advance literacy and lifelong learning through
innovative programs and services that meet the diverse needs
and interests of our communities
Review and enhance all programs and
services for all generations of readers and
learners
Support student success through programs
and partnerships with families, school
districts and other community agencies
Contribute to the region’s economic growth
2024 ACTION ITEMS
•
•
•
•
2024
• 2024
•
•
•
•
•
•
11
GOAL 2: Prioritize connections with our customers and
communities
Build and enhance our reputation in the
community.
Strengthen the region’s social
infrastructure
.
Refine processes and partnerships to
serve our communities through our
dynamic, welcoming spaces and
commitment to open access for all.
2024 ACTION ITEMS
•
• Donor Dispatch
•
•
• /
•
•
• -
“”
•
•
•
GOAL 3: Foster a culture of inclusion and respect that
empowers staff and equitably connects our communities to
opportunity
Prioritize digital equity and inclusion.
Integrate diversity, equity and inclusion
into program and service planning.
Integrate diversity, equity and inclusion
into CCPL operations.
2024 ACTION ITEMS
•
•
•
•
•
•
•
• , ,
•
•
12
Trustee DePiero left the board of trustees meeting at 5:34p.m.
Human Resources Report:
Human Resources Director Ebose-Holt summarized the HR report. There are eight (8) new
hires, ten (10) increase in hours, three (3) new roles, four (4) acting positions begins, six (6)
acting positions ended, two (2) transfers, four (4) promotions, and (1) retirement.
04-01/2024
Trustee Blakemore moved approval, seconded by Trustee Leonard. Seeing no discussion, the
Human Resources Report dated January 23, 2024, was approved as presented by unanimous
vote of the Board members present. (See pages 21-29)
Finance Committee Report:
President Davies stated we had a Finance Committee Meeting prior to this meeting and Chief
Cordek will give a summary of the financials and all participants at this meeting were at the
Finance Committee Meeting.
Chief Cordek stated we ended 2023 exceeding our property tax collection budget by
$1,266,344; the 2.5 mill levy, and 1.0 mill levy exceeded budget by $862,764 and $403,580,
respectively. CCPL’s total 2023 property tax collection was $64,128,161.
Chief Cordek stated our monthly distribution for the Public Library Fund (PLF) was received in
the amount of $2,315,250; our December collection was $112,000 higher than the previous
month. Annual PLF collections amounted to $871,092, higher than originally anticipated.
CCPL’s total 2023 PLF collection was $26,754,162.
Chief Cordek stated patron fines and fees were $375,260 over original budget. Passport fees
and passport photo fees contributed to this increase. CCPL processed 53,370 passports and
photos, this represents a 35% increase over 2022 and a 13% increase over 2019.
Chief Cordek stated that due to the Federal Reserve raising interest rates during 2023 CCPL
ended the year $396,613 over the original budget.
Additional Projects for 2024
Complete construction of new Brooklyn
Branch
Complete Brecksville Branch renovation
Complete Solon Branch addition and
renovation
Continue design and construction of
Parma Heights and Beachwood Branches
Refresh furniture and update spaces in
multiple branches
Conduct staff security training
Complete new staff intranet
Replace all public and staff desktop
computers and programming laptops
Complete AV Updates at all branches
Install new print management software and
add EZ Scan stations
Migrate all self-checks to Communico
Interact software
Replace Staff cell phones, UPS equipment,
and DNS Servers
Successfully negotiate a union contract
for 2024-2027
Provide staff training in supervision, anti-
harassment, performance management,
and FMLA/ADA
Complete implementation of new
performance management system
Complete Personnel Policy Manual
revisions and updates
Develop a leadership succession plan
Explore online staff scheduling software
Facilities Related
IT Related
Human Resources Related
Replace label printing hardware systemwide
13
Chief Cordek stated CCPL received $195,000 as a restricted contribution from the Foundation
to fund programming for various initiatives.
Chief Cordek stated the salaries exceeded the annual budget by $284,593. The budget was
adopted with a planned 3% increase for the raises in April and the Board approved a 5%
increase. In total, the original salaries and benefit budget was $42,300,000 and the actual
expense for the year amounted to $41,918,049, which represents 99% of the budget spent.
Chief Cordek stated purchased and contracted services were over budget by $411,468, this
represents a 3% increase from the original budget.
Chief Cordek stated library materials were within the original budget.
Chief Cordek stated the capital outlay accounts were under spent by $2,085,873. These funds
will be available to use in future years from the capital fund.
Chief Cordek stated transfers to other funds were increased by $4,710,150 from the original
budget. This allowed us to transfer a larger than anticipated amount into the capital fund. This
increase came from the larger than expected increase in revenues and less in actual
expenditure than budgeted.
(See Under FINANCE)
Investments – December
Chief Cordek stated there were no purchases of commercial paper for the month of December.
Chief Cordek stated there were two purchases of Agency Securities purchased for the month of
December:
• BofA Securities Inc/FXD Inc $410,000 at a yield of 5.87%
• Wells Fargo Securities, LLC $635,000 at a yield of 5.41%
Transfers
Chief Cordek stated we had several transfers for the month of December. This is typical for this
time of year.
Transfers from the General Fund to:
• $1,987.18 to SNAP Program for Library match
• $3,177.09 to Ohio Means Jobs for Library match
• $52,337.50 to ASPIRE for quarterly Library match
• $14,000 to Starting Point for Library match
• $14,832,623.30 to the Capital Fund
Chief Cordek stated we also had several advances for the month of December.
• $20,564.84 to Libraries Accelerated Learning Program
• $32,908.30 to Adult Education Services Program
• $25,161.59 to Family Engagement Program
• $118,982.49 to Hotspot Lending Program
• $101,302.89 to Digital Literacy Program
• $7,725.77 to Special School Programming
14
05-01/2024
Trustee Blakemore moved approval, seconded by Trustee Shlonsky. Seeing no additional
discussion, the Investment Report Fiscal 2023 – December listing all Money Market Funds, Star
Ohio Accounts, U.S. Treasury Investments, Certificates of Deposit and Agency Securities was
approved as presented by roll-call vote. (See Under FINANCE)
Roll-Call: Yea: Edward H. Blakem
ore; Allyn Davies; William J. Leonard; Patricia A.
Shlonsky; Maria L. Spangler; Amira Thomas – 6.
Nea: – 0.
Purchase Approval List
Chief Cordek stated that the comprehensive Purchase Approval List (PAL) was reviewed in
depth at the Finance Committee meeting prior to this meeting and all participants here at this
meeting were at the Finance Committee meeting.
06-01/2024
Trustee Leonard moved approval of Purchase Approval List, seconded by Trustee Blakemore.
Seeing no additional discussion, the Purchase Approval List dated January 23, 2024, was
approved as presented by unanimous vote of the Board members present. (See pages 30-32)
Gift Report
Chief Cordek stated Manager Currie gave highlights of the gift report during her presentation.
We received an estate gift from Janice L. Green dedicated to CCPL Orange Library. The
$24,444.29 is the final payout from her estate. Shirley J. Rebro, CCPL Ex Libris Donor 2010-
2016 we received an estate gift of $100,000.00 for general operating fund.
07-01/2024
Trustee Blakemore moved approval of the December Gift Report, seconded by Trustee
Spangler. The gift report was approved by unanimous vote of the Board members present. (See
page 33)
• Resolution Authorizing CCPL to
Advertise for Rebid of the Skylight Repair Project
at The North Royalton Branch Library
Chief Mori stated we received Board approval to advertise through Taylor Consulting Group for
roofing services in connection with the skylight repair work at the North Royalton Branch. We
received bids of $144,500.00 and $133,600.00 which were over the estimated project
construction budget of $94,810.00. Taylor Consulting recommends the budget be increased by
$47,000.00 to a total construction budget of $141,810.00 to better reflect current industry costs.
08-01/2024
Trustee Blakemore moved approval, seconded by Trustee Thomas. Seeing no additional
discussion, the approval of the Resolution Authorizing CCPL to Advertise for Rebid of the
Skylight Repair Project at The North Royalton Branch Library was approved by unanimous vote
of the Board members present. (See page 34)
15
• Resolution to Revise Cuyahoga County Public Library Credit Card Policy
Chief Cordek stated that we originally passed the credit card policy in January 2019 and each
time we make modifications we have to bring it to the Board for approval. This resolution reflects
one change.
• Added Job Title: Social Work Manager- Branch Services Division with a credit limit
up to $3,000.
09-01/2024
Trustee Blakemore moved approval, seconded by Trustee Leonard. Seeing no additional
discussion, the approval of the Resolution to Revise Cuyahoga County Public Library Credit
Card Policy was approved by unanimous vote of the Board members present. (See pages 35-
40)
Motion to Adjourn
Seeing no other business under consideration for vote, President Davies asked for a motion to
adjourn the meeting.
10-01/2024
Upon motion of Trustee Spangler, seconded by Trustee Blakemore the January 23, 2024,
meeting of the Cuyahoga County Public Library adjourned at 5:41 p.m.
Approved February 27, 2024
X________________________
Allyn Davies
President
X_______________________
Amira Thomas
Secretary
16
Chief Executive Officer’s
Message
Their Stories Are Our Story
This spring, Cuyahoga County Public Library (CCPL) will launch a compelling new awareness campaign
highlighting the value of owning a library card and encouraging county residents to “Discover more” of the
materials, programs and services their Library has to oer. I’m especially excited to share that the campaign
will showcase some of our talented sta members and shine a spotlight on the amazing work they do to make
Cuyahoga County an even better place to live, work and play. Their stories are CCPL’s story, and their work
exemplies our mission to empower individuals and communities by providing opportunities for all to read,
learn, create and connect.
CCPL is known for its outstanding facilities, collection of materials and electronic resources, but we are also
very much in the people business. We help people solve problems, learn new skills and make connections.
Some libraries like to refer to their cardholders as “patrons” or “members.” At CCPL, we call them “customers,”
because we are committed to providing excellent customer service. Everyone has a sense of what excellence
customer service feels like, and everyone wants to experience it themselves. It’s a simple, but very eective
concept. This campaign celebrates the vitally important “people side” of our daily work and delivers the
message that all are welcome.
From a storytelling standpoint, proles highlighting the talents and passions of our outstanding sta connect
organically with information about our materials, programs, and services. A prole of a librarian podcaster
leads naturally to CCPL’s recording studios and author visits, a charismatic leader transitions smoothly to our
community collaborations, and so on. While customers discover more about the people who make CCPL great,
they’ll also learn more about the incredible value their Library provides.
I appreciate the sta members who have so eagerly agreed to participate in the campaign thus far and I can’t
wait to see others from all levels of the organization get involved as well. Your stories make CCPL great, and
you deserve to be celebrated.
Tracy R. Strobel
Chief Executive Ocer
17
Social Media
Facebook Fans: 37,553
Instagram Followers: 8,287
Twitter Followers: 11,198
Libraries are my favorite place to be. Thanks to you
and all the library staff s out there for providing
a quiet, safe space to be yourself and to better
yourself. Happy New Year. Cc: @Cleveland_PL
@CuyahogaLib
@MelodieInCLE, January 1, 2024
Throughout 2024, @CuyahogaCounty is partnering
with @CuyahogaLib & the 9 library systems in the
county on #CuyahogaReads Asked for my monthly
reading recs, here are my rst quarter picks.
What are yours? Sign up for the Cuyahoga Reads
challenge here cuyahogareads.org
@chrisronayne, January 7, 2024
@CuyahogaLib Love how CF has programs for
adults. So many forget the elderly and just focus
on children. Ironically, in the elderly’s days, there
weren’t programs for children, so it’s nice to be
remembered.
@melliemimi, January 9, 2024
Our Library Facilitators will be at partner #libraries
to co-lead workshops this month. @CuyahogaLib
Next Chapter Book Club 1/13, ow.ly/b2UN50QqbNg
Adapted Writing Fun for Adults 1/29, ow.ly/
vqLZ50QqbHa@WestlakePorter
Sensory Workshop 1/17, ow.ly/wuEM50QqbS4
@Cuyahoga_DD, January 11, 2024
Our library has such amazing programs -
from the traditional books and such to all age
programming and community involvement.
Proud of @CuyahogaLib
@piranha54, January 13, 2024
Very excited to collaborate with @CuyahogaLib
to share my art and talk about the adventure
of a lifetime as an artist in residence with
@forestservice Come join me Art and an Alaskan
Adventure - Cuyahoga County Public Library
@THanicak, January 16, 2024
According to @OverDriveInc, both
@Cleveland_PL & @CuyahogaLib had millions of
digital checkouts in 2023, making them among the
busiest library systems worldwide for e-books &
audiobooks. cleveland.com/news/2024/01/clevnet-
cuyahoga-county-among-busiest-library-systems-
worldwide-for-e-books-and-audiobooks.html
@GreaterCLE, January 18, 2024
System Highlights
Solon Branch Services Assistant Carol Ward presented the APD maker
program, Beeswax Candle Making, January 4 to an enthusiastic group.
Sixteen were in attendance for this class, which shared how to make
tapered, pillar, and twisted candles from pre-made sheets of beeswax.
Starting with a string of wick and rolling the wax up, registrants created
a diverse collection of candles. Many participants made two or three
candles of a nice variety and chose a base or two as well as ribbons,
cords, pinecones and more for embellishments. The nished products
were all well-made and everyone went away satis ed with a new skill.
The Western Reserve Historical Society visited the North Olmsted
Branch to present “Stories From Millionaire’s Row” on January 31.
This uniquely local program described Cleveland’s Euclid Avenue in the
19th century, once known as “the most beautiful street in America.”
A total of 73 attendees learned about the powerful families who shaped
politics and industry in Cleveland and the nation and the art and
architecture of their homes.
On January 30, the Brook Park Branch library hosted Craig Williams,
from the NASA Glenn Research Center. Williams presented a lecture on
the Total Eclipse of the Sun to 65 people. He covered the science behind
a solar eclipse, what research is performed by astronomers, and the
path of totality in Cleveland on April 8. People are very excited for this
event in Northeast Ohio.
Break a Record program was held at the Brecksville Branch on Saturday,
January 6. Nine children tried their hand at various world records as 6
parents cheered them on! Lynne White (BSAII) led the group through
various challenges that included things such as eating Jello with
chopsticks, assembling Mr. Potato Head blindfolded, and sticking as
many post-it notes as possible on their face in 1 minute. The most
di cult challenge for all was eating M&Ms with chopsticks, which was
also their favorite record to attempt. They concluded the program by
watching the “best of 2023 world records” video which showed amazing
feats such as fastest speed of a car driving in reverse (171 mph), the
farthest basketball shot, and the longest dog conga line.
On January 31, the Independence Branch hosted a Venner Clarinets
program. The Venner Clarinets, a clarinet ensemble made up of
Cleveland area musicians, performed classical, modern and jazz-inspired
selections. Originated by the late Theodore Johnson of the Cleveland
Orchestra, the ensemble promotes the beauty of the instrument in a
chamber music setting. A total of 77 people attended the program.
Orange Branch staff members Regan Jones and Heather Lenson
facilitated two Lego WeDo Workshop with a Daisy Girl Scout troop on
January 10 for 26 girl scouts and caregivers and again on Saturday,
January 13 for 17 children and caregivers. The attendees worked in pairs
to build a ying bird Lego model. They enjoyed using the tilt sensor to
program their birds to make a apping noise when the wings moved.
18
System Highlights
After Gates Mills Branch staff installed a deposit collection
at Addie’s Cup, a local coff ee shop, on January 24, owner
Laura Berge posted a photo on Instagram
®
the next day
of two young customers holding children’s books from
the collection with a shout out to “our rst in shop
library customers.”
Acting Teen Services Librarian Robin Clancy created a
Blind Date with a Book (Taylor’s Version) at the Chagrin
Falls Branch. All books selected for the display have
something that ties them to a Taylor Swift song or album-
-the title, the main character’s name, a plot device, or just
the vibe. Wrapped in brown paper, books are chosen by
customers based solely on the description on the wrapping.
Teens, children, and adults are all enjoying the display.
Steve Haas, Middleburg Heights Adult Supervisor, visited
the MDH Rehabilitation & Health Center on Monday,
January 22nd where he held a winter trivia program with
the residents. He also showed the 16 in attendance a
snow sculpting short from Kanopy. The activities director
commented that the residents love it when Steve visits.
On Thursday, January 18 at the Berea Branch, seven young
participants learned all about the Makey Makey circuit
board through a demonstration and short videos. After
exploring how the Makey Makey can turn everyday objects
into a keyboard and why, the kids then set off playing one-
handed pinball, soccer, and the piano using bananas, Play-
Doh, gummy bears, and gummy worms (one hand needs
to always be touching the “earth”). After mastering all of
that, the kids were then shown how to make an aluminum
foil bracelet or ring to take their playing to the next level
with two hands!
Families from the Olmsted Falls Early Childhood PTA
visited the Olmsted Falls Branch for an evening of wild
animal fun this month. Stories, songs and a lion craft
were on the agenda. A total of 33 participated in this
roaring, dancing good time.
The Bay Village branch January Jr. Innovators and
Homeschool Innovators programs focused on using the
Direct to Garment printer. The 6 Jr. Innovator participants
created designs in Procreate while the 5 Homeschool
Innovators learned to use Canva to create their designs.
The custom designs were printed on tote bags and
drawstring backpacks. Teen Innovators saw 6 student
makers this month create custom stickers and t-shirts
to share with their friends.
This month, Gar eld Heights Branch adult staff led
customers in makingMLK Inspired Art. Each person shared
various MLK Jr. stories from their family’s memories. They
really enjoyed hearing Dr. Martin Luther King, Jr. “I Have a
Dream” speech playing while working on their Art project.
North Royalton City Schools Career Specialist Jill Larson
invited North Royalton Branch Children’s Librarian Sarah
Verlie to join School Librarian Laura Whitehead on a
mock interview panel for 13 North Royalton High School
seniors on January 31.The students prepare for their
exit interviews by creating a website to showcase their
academic and extracurricular achievements, in addition
to their educational and career goals. After reviewing
the senior portfolios, Verlie joined NRHS staff to interview
the students about their websites, simulating an actual
job or school interview. The students were then given
feedback on their portfolios and discussed their interview
experiences in more detail.
Parma-Snow Branch’s USCRI Immigration Legal Services
for Ukrainians collaboration is in it’s third month. Ukrainian
clients are able to meet with a USCRI staff member for
translation help, and an attorney for free legal services.
The group held 9 sessions in January for 36 clients.
On Saturday, January 20, Bedford Branch BSA II Jacie
Tengesdal led two diff erent sessions of The Heirloom
Apothecary Escape Room along with Tania Benites
from APD. The two began collaborating on the escape
room in early 2023. A total of 21 total participants loved
the experience of solving riddles, puzzles, and building
community with each other to successfully complete
the challenge.
Sheela Das from Creative Concepts in Music came to
the Strongsville Branch on January 8 to teach ukulele
workshops to both youth and adult attendees. 14 kids ages
8 – 17 came out for the rst session and enjoyed learning
about chords and playing some songs on the ukulele
while singing along. In the second session, we hosted 27
enthusiastic adults who were eager to learn how to play
and had fun learning some fun songs on the ukulele. One
customer stated “I learned so much and had great fun
doing it! Thank you to the library for this great opportunity
and to our wonderful teacher!”
19
On January 20, BSA Sarah Markovich, along
with BSL II Alex Ward, planned and led the Brooklyn
Branch’s rst
Winter Beach Party
, a messy sensory play
program for children 0-35 months. This engaging program
was a hit, and it was every bit as messy as promised! The
42 attendees enjoyed a wide variety of stations, including
kinetic sand, bins lled with dry rice dyed like sand and the
ocean, messy paint crafts, water tubs lled with interactive
toys, cooked noodles dyed blue to look like the sea, all
with hidden ocean-themed goodies to nd. Parents and
caregivers were so impressed that some even asked for
the stations’ instructions for an upcoming birthday party!
On January 23, Chad Lowther, BSLII-A hosted theTherapy
Dog Meet N Greetprogram for 38 Parma-Powers Branch
customers. Certi ed Therapy Dog Trainer and Dog Handler
Gina Dias invited some of her furry friends and their
handlers to bring smiles to the faces of customers of every
age. The sense of joy in the room could be seen and felt,
as the therapy dogs did what they were born to do—make
people happy.
Shared customer Quote: “Acustomer who had just
attended theHow AI is Impacting the Worldadult program
stopped at the reference desk on the way out to say that
she’s from Massachusetts, and their libraries don’t have
anything like we have in terms of programming. She said
she would go to a library event every now and then, but
since she moved to Ohio, she goes to events several nights
a week! She just loves us!!!!!”A total of 23people attended
this program at the Parma Heights Branch.
As a New Year’s celebration for young children who are
unable to stay up until midnight, South Euclid-Lyndhurst
Branch BSA I Temah Britt-Jackson and BSA II Jamie
Sedlacko led a Noon Year’s Eve celebration. Sedlacko read
Groovy Joe: Dance Party Countdown by Eric Litwin and
Britt-Jackson read a fun lled story as well. As families
led in, they were given a snack and juice, as well as a craft
(a paper crown they could decorate at their tables). They
were also given glow sticks. After storytime, they played
a parachute game and participants nished their crowns
until our countdown. At 5 ‘til 12:00, families prepared for the
countdown and turned off the lights. When the clock struck
noon, Sedlacko and Britt-Jackson turned on disco lights
and the bubble machines, playing music so kids could dance
in the bubbles. After a while, they opened Meeting Room A
where we set up several toys and a 2024 photo backdrop.
A total of 21 children and 22 adults attended.
In celebration of National Hot Chocolate Day (1/31), Teen
Takeover participants designed mugs using the mug heat
press in the May eld Branch Innovation Center, facilitated
by Teen BSL’s Gigi Conti (MAY) and Kat Retting (RCH.) The
12 participants had a chance to make a mug, and while they
waited their turn passed the time creating colorful key
chains. ). Their custom designed mugs were then lled with
a take home hot chocolate packet and a peppermint candy
cane spoon. With adults, there was 18 people in total.
Healthy Shopping 101 (1/20/2024) at the Richmond Hts.
Branch on January 20 was presented by Chef Tynisa Acoff -
Roubideaux. Chef T. shared tips on how to identify the most
nutritional food while grocery store shopping. Evaluations
included: “Chef T. was engaging & interesting”, and “Great
Class! Very informative & easy to understand.” The program
was promoted at our UH partners Health and Wellness
event at the Richmond Heights Community Center and UH
Outreach provider, Susan, stopped by as well!
On January 17, Maple Heights Branch’s Deva Walker and
Leslie Patterson spoke with students at Remington College
about the services at Cuyahoga County Public Library. Deva
noticed a meeting room request from Cleveland State
University. In this request they spoke about introducing
the library resources to their students. Walkerspoke with
Professor Rachel Chapman about partnering with her to
provide a presentation to the education students that
will be doing eld work at Abraham Lincoln. Due to this
conversation Deva created a community partner with
Cleveland State to provide resources to their students at
the Maple Heights Branch. Kyra spoke with 25 students
on January 31 about library resources, the Maple Heights
community, Abraham Lincoln, the role of the library and
more. The comment from Professor Chapman was, “I didn’t
realize that the library provided so many resources”. Maple
staff will meet with Cleveland State University students a
few more times this year.
Beachwood Branch Manager Amia Wheatley met with
Beachwood Economic Development Director Cathy
Bieterman on January 9 to showcase our business
resources online. Cathy was impressed by the amount
of resources CCPL has to share, and has linked our
Resource page on the economic development website:
www.beachwoodohio.com/160/One-Stop-Business-
Resource-Center
System Highlights
20
System Highlights
On January 15, the Warrensville HeightsBranch hosted a
Martin Luther King DayInnovation Celebration: LEGO Pixel
Art program! Children’s BSL-II Isabel Klein, Innovation
Programming Specialist Matt Skvasik, BSL-I Beate van der
Schalie and Acting BSA-I Claudia Cangemi facilitated the
pilot LEGO Pixel Art program with youth to celebrate and
honor MLK Jr. Day. Each participant created messages
of hope, peace, and love! There was a total of 20 in
attendance.
Jenny Haag, Fairview Park Branch, Children’s Librarian held
an Iron Chef Mug Makers program on January 6 , which was
a huge success. A total of 24 joined us for the two-part
program. The rst half was dedicated to choosing designs
to decorate mugs in the Innovation Center. Once the kids
had their mugs, they then got to make homemade hot
cocoa mix, customized with mix-ins of their choosing. The
kids also made recipe cards for their mixes and shared their
recipes with the group. Two of the kids have attended all
3 of the innovation programs Jenny has led so far and now
consider themselves junior innovators! While in the center,
the kids noticed the canvas prints made with our UV printer
and wanted to know more about how they were made. This
has led to a program planned for the summer where they
will illustrate their designs via Procreate and then print
them on canvas. Parents and kids alike are enjoying the
children’s innovation programs and look forward to more
in the future.
The new year has been off to a great start for Social
Work! With Social Work manager Bryanta Spencer
onboarding a newly hired Social Worker, Donea Roddy,
her arrival has been extremely helpful and well received
by both customers and staff . It’s rewarding engaging
with someone like minded who can assist with the
responsibilities to maximize the eff orts to help those in
need. Donea is a wealth of knowledge and hit the ground
running without hesitation to lend a hand. While assisting
a family with a unique circumstance, Donea discovered
a new resource and developed another relationship that
will be utilized to assist others. The possibilities are
endless…more to come.
21
CUYAHOGA COUNTY PUBLIC LIBRARY
REPORT OF THE CHIEF EXECUTIVE OFFICER
FEBRUARY 27, 2024
ACTIVITIES OF THE CHIEF EXECUTIVE OFFICER
January 25
•
Meeting with
Justin McCaulley, President, McCaulley& Company,
and
Devon
Eldridge, Associate, McCaulley& Company
, and Kate McCreary, CCPL Chief
Communications & External Relations Officer
• Meeting with CCPL Executive Leadership Team, Greg Cordek, CCPL Chief Financial
Officer, Pamela Jankowski, CCPL Chief Public Services Officer, Kate McCreary,
CCPL Chief Communications & External Relations Officer, Monique Good, CCPL
Chief Human Resources Officer, Jeffrey Mori, Chief Operations Officer, and Bertha
Arrington, CCPL Executive Division Manager
January 26
•
Vacation
January 29
•
Welcomed and Presented at the monthly CCPL
New Employee Orientation
• Met with Kate McCreary,
CCPL Chief Communications & External Relations Officer
January 30
• Met with Greg Cordek, CCPL Chief Financial Officer
•
Met with
Justin McCaulley, President, McCaulley& Company
January 31
• Welcomed and gave CCPL Foundation Board President report at CCPL Foundation
Board Meeting, Parma-Snow Branch
• Attended CCPL’s Security Operations training, with other staff members, Parma-
Powers Branch
• Met with Monique Good, CCPL Chief Human Resources Officer
February 1
• Meeting with CCPL Executive Leadership Team, Greg Cordek, CCPL Chief Financial
Officer, Pamela Jankowski, CCPL Chief Public Services Officer, Kate McCreary,
CCPL Chief Communications & External Relations Officer, Monique Good, CCPL
Chief Human Resources Officer, Jeffrey Mori, Chief Operations Officer, and Bertha
Arrington, CCPL Executive Division Manager
•
Meeting with
Steve Potash, CEO, OverDrive, Inc.
• Conference call with Brooks Rainwater, President and CEO, Urban Libraries
Council (ULC), and ULC Directors
February 2
• Attended The City Club Forum: “Propelling the Region and Its People Forward”
with CCPL Trustee Patricia Shlonsky
• Met with Julia Warga, University Librarian | Library Director, John Carroll
University at CCPL South Euclid-Lyndhurst Branch
22
February 5
• Met with Kevin Martin, President, and CEO, IdeaStream, with Kate McCreary,
CCPL Chief Communications & External Relations Officer
• Met Kate McCreary, CCPL Chief Communications & External Relations Officer
• Met with Pamela Jankowski, CCPL Chief Public Services Officer
February 6
• Meeting to discuss Owner Design for CCPL new Parma Heights Branch with Ben
Crabtree, Senior Associate, Bialosky Cleveland, Aaron Hill, Principal, Bialosky
Cleveland, and Sandy Tilberg, Senior Interior Designer, Bialosky Cleveland, and
Christopher Persons, Associate, Bialosky Cleveland, Eric Gradert, Project
Manager, Shook Construction, Brian Gissiner, General Contractor, Shook
Construction, and Matthew Danis, MBA, CPSM, Shook Construction and,
Pamela Jankowski, CCPL Chief Public Services Officer, Terrance Echols, CCPL
Director, Adult Education Services, Krista Tokarz, CCPL Branch Manager
•
Community Collaboration Committee Pre-Call with Craig Dorn, President &
CEO, Youth Opportunities Unlimited (Y.O.U.),
and
Amy Morgenstern, President,
Main Stream Enterprises
February 7
•
Met with Monique Good, CCPL Chief Human Resources Officer
•
Participated in
Metro Directors
monthly conference call
February 8
•
Meeting with
Justin McCaulley, President, McCaulley& Company,
and
Devon
Eldridge, Associate, McCaulley& Company
,
Camryn Pillar, Analyst,
McCaulley&
Company,
and Kate McCreary, CCPL Chief Communications & External Relations
Officer, Jessica Kanelos, CCPL Development Director, Margaret Currie, CCPL Grants
Manager
• Meeting with CCPL Executive Leadership Team, Greg Cordek, CCPL Chief Financial
Officer, Pamela Jankowski, Chief Public Services Officer, Kate McCreary, CCPL
Chief Communications & External Relations Officer, Monique Good, CCPL Chief
Human Resources Officer, and Bertha Arrington, CCPL Executive Division Manager
•
Meeting with
Karen Hooser, President, The Reinberger Foundation,
with
Kate
McCreary, CCPL Chief Communications & External Relations Officer, Jessica
Kanelos, CCPL Development Director, Margaret Currie, CCPL Grants Manager
•
Conference call with
Brooks Rainwater, President and CEO, Urban Libraries
Council (ULC), and ULC Directors
February 9
•
Attended
The Center for Community Solutions Board Meeting
•
Met with
Jeff Valus, Principal, CBLH Design, Scott Weaver, Principal, CBLH
Design,
and
Aaliyah Russell, Project Designer, CBLH Design
, and Darlene Davis,
CCPL Solon Branch Manager
23
February 12
•
Attended and Welcomed guests at CCPL
Employee Resource Group (ERG)
training
for CCPL Executive Sponsors
•
Conference call with
Brian Moore, Attorney,
Roetzel & Andress, and Daniel
McIntyre, Legal Counsel for Beachwood City School District, and Jeffrey Mori, CCPL
Chief Operations Officer
•
Met with Kate McCreary, CCPL Chief Communications & External Relations Officer
•
Met with Pamela Jankowski, CCPL Chief Public Services Officer
February 13
•
Met with Greg Cordek, CCPL Chief Financial Officer
•
Meeting with
Jeff Valus, Principal, CBLH Design, Aaliyah Russell, Project
Designer, CBLH Design
, and Darlene Davis, CCPL Solon Branch Manager at CCPL
Solon Branch
•
Participated in
Youth Opportunities Unlimited (Y.O.U.) Community Collaboration
Committee Meeting
February 14
•
Met with Monique Good, CCPL Chief Human Resources Officer
• Attended The City Club Forum: “Can Librar
ies be Everything to Everyone” with
CCPL Trustee Patricia Shlonsky and Trustee Edward Blakemore and, Mary Ellen
Icaza, CEO and Executive Director, Stark County District Library, Pamela
Jankowski, CCPL Chief Public Services Officer, Monique Good, CCPL Chief Human
Resources Officer, Greg Cordek, CCPL Chief Financial Officer, Rebecca Ranallo, CCPL
LLD Director, and Terrence Echols, CCPL AES Director
• Gave CCPL Quarterly Town Hall
meeting
February 15
• Meeting with CCPL Executive Leadership Team, Greg Cordek, CCPL Chief Financial
Officer, Pamela Jankowski, CCPL Chief Public Services Officer, Kate McCreary,
CCPL Chief Communications & External Relations Officer, Monique Good, CCPL
Chief Human Resources Officer, and Bertha Arrington, CCPL Executive Division
Manager
•
Attended CCPL new Beachwood Library Branch Kickoff Meeting
February 16
• Met with Jessica Breslin, Director, Rocky River Public Library
February 19
•
Interviewed with
Gretchen Kroen, Reporter, Cleveland.Com
•
Met with Kate McCreary, CCPL Chief Communications & External Relations Officer
•
Met with Pamela Jankowski, CCPL Chief Public Services Officer
24
February 20
• Met with Jeffrey Mori, CCPL Chief Operations Officer
• Meeting with Ohio Library Council (OLC)
Statehouse Update on the One Time
Strategic Community Investment Fund
• Phone call with Matt Carroll, County Executive Ronayne’s Office
• Meeting to discuss Design for CCPL new Parma Heights Branch with Ben
Crabtree, Senior Associate, Bialosky Cleveland, Aaron Hill, Principal, Bialosky
Cleveland, Sandy Tilberg, Senior Interior Designer, Bialosky Cleveland, and
Samantha Meyer, Interior Designer, Bialosky Cleveland, and Jeffrey Mori, CCPL
Chief Operations Officer, Pamela Jankowski, CCPL Chief Public Services Officer, and
Krista Tokarz, CCPL Branch Manager, CCPL Parma Heights Branch
• Attended CCPL Grievance meeting
February 21
• Met with Monique Good, CCPL Chief Human Resources Officer
• Meeting with CCPL Executive Leadership Team, Greg Cordek, CCPL Chief Financial
Officer, Pamela Jankowski, CCPL Chief Public Services Officer, Kate McCreary,
CCPL Chief Communications & External Relations Officer, Monique Good, CCPL
Chief Human Resources Officer, Jeffrey Mori, Chief Operations Officer, and Bertha
Arrington, CCPL Executive Division Manager
• Met with Jeffrey Mori, CCPL Chief Operations Officer
February 22-23
• Vacation
February 26
•
Attended the
American Heart Association(AHA) Event
at CCPL South Euclid-
Lyndhurst Branch
,
with guests from
, American Heart Association, Parker Hannifin,
and Local Civic Leaders
, and Kate McCreary, CCPL Chief Communications &
External Relations Officer, Robert Rua, CCPL Director, Marketing & Communications,
Pamela Jankowski, CCPL Chief Public Services Officer, Monique Good, CCPL Chief
Hurman Resources Officer, Donea Roddy, CCPL Social Worker, and Steven Haynie,
Branch Manager, CCPL South Euclid-Lyndhurst Branch
• Met with Kate McCreary, CCPL Chief Communications & External Relations Officer
• Attended CCPL Grievan
ce meeting
• Met with Pamela Jankowski, CCPL Chief Public Services Officer
February 27
• Met with Greg Cordek, CCPL Chief Financial Officer
• Facilitated CCPL Policy, Planning & External Relations meeting
•
Facilitated
CCPL Board of Trustees meeting
Chief Executive Of
ficer
25
Visits | January 2024
Year to Date
Monthly
Year-over-Year Growth
26
Circulation | January 2024
Year-over-Year Growth Total Circulation
Year to Date Total Circulation
Monthly Total Circulation
Year to Date Digital Circulation
25%
20%
15%
10%
5%
0%
-5%
-10%
-15%
-20%
-25%
27
Computer Use | January 2024
Year to Date
Monthly
Public Computer VS. WiFi Usage
2022 2023 2024
28
Programs | January 2024
Average Program Attendance
Year to Date Programs O ered
Year to Date Program Attendance
434
1,226
1,175
9,259
20,438
21,964
2022 2023 2024
2022 2023 2024
2022 2023 2024
Monthly Program Attendance
29
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30
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION GRADE SALARY
HOURS
WEEK
COST
CENTER
REPLACES SALARY REASON
HOURS
WEEK
EFFECTIVE
DATE
Fox, Hannah Youth Programming Tutor OS
$12.00 10 RCH
$12.00 New Hire
10 2/12/2024
Hanrahan, Karen Youth Programming Tutor OS
$13.00 10 BKL
$13.00 Rehire
10 1/29/2024
Pettit, Alison Youth Programming Tutor OS
$12.00 10 BPK
$12.00 New Hire
10 2/12/2024
Randolph, Katelyn Youth Programming Tutor OS
$12.00 10 NOL
$12.00 Rehire
10 1/29/2024
APPOINTMENTS
31
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION COST CENTER GRADE SALARY HRS WEEK
EFFECTIVE
DATE
Burdine Jr, Brent Shipping and Receiving Clerk ADM 205 $16.16 40 2/7/2024
Duke, Denise Branch Services Assistant SUB ADM 205 $16.16 1 1/31/2024
Fiordalisi, Anne NBU Page ORG OS $13.00 15 5/10/2023
Moenich, Teresa NBU Page PWR OS $13.00 15 12/13/2023
SEPARATIONS
32
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION
COST CENTER
GRADE
OLD
GRADE
NEW
HOURS
SALARY
OLD
SALARY
NEW
EFFECTIVE
DATE
Gill, Malloy NBU Page GAT OSP OS 15 $12.50 $13.00 2/4/2024
Kowall, Celine NBU Page SEU OSP OS 15 $12.50 $13.00 2/18/2024
Miller, Evan NBU Page PAH OSP OS 15 $12.50 $13.00 2/4/2024
Schreiber, Corinne NBU Page SEU OSP OS 15 $12.00 $12.50 2/4/2024
Smith, Jordan NBU Page SEU OSP OS 15 $12.50 $13.00 2/18/2024
Zumack, Magdalena NBU Page NRY OSP OS 15 $12.00 $12.50 1/7/2024
ANNIVERSARY PAY ADJUSTMENTS
33
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION
COST CENTER GRADE SALARY HRS WEEK HIRE DATE
LAST WORKING
DAY
RETIREMENTS
34
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION
COST
CENTER
OLD
COST
CENTER
NEW
GRADE
OLD
GRADE
NEW
HOURS
OLD
HOURS
NEW
SALARY
OLD
SALARY
NEW
REPLACES REASON
HRS
WEEK
EFFECTIVE
DATE
Bar, Skye
TSD ACQ Clerk - Acquisitions
Branch Services Clerk SUB
TSD ACQ Assistant SUB
ADM
ADM
ADM
ADM
ADM
204
205
204
205
206
40
1
40
1
1
$17.83
$17.83
$17.83
$17.83
$18.56
Add Third Rate
40
1
1
1/21/2024
Bessner, Amber
Branch Services Assistant II GFH GFH 207 207 32 24 $23.97 $23.97 Temporary Hours Ended 24 2/18/2024
Brunecz, Cecelia
Branch Services Clerk
Branch Services Librarian SUB
GFH
ADM
GFH
ADM
207
205
205
208
20
1
32
1
$21.73
$21.73
$17.83
$23.07
Acting Position Ended
32
1
2/18/2024
Cangemi, Claudia
Branch Services Clerk
Branch Services Assistant I SUB
WVH
ADM
BKL
ADM
207
205
205
207
40
1
24
1
$21.09
$21.09
$17.31
$20.69
Acting Position Ended
24
1
1/21/2024
Cilik, Peter
Branch Services Clerk MAY MAY 205 205 28 32 $17.83 $17.83 Increase in Hours 32 2/18/2024
Clancy, Robin
Branch Services Librarian
Branch Services Clerk SUB
SLN
ADM
CHF
ADM
207
205
208
205
20
1
24
1
$21.16
$22.63
$23.52
$22.63
Acting Position Begins
24
1
1/7/2024
Cross, Toni
Branch Services Assistant I
Branch Services Clerk SUB
BED
BED
ADM
207
207
205
32
32
1
$22.49
$22.49
$22.49
Add Second Rate
32
1
2/4/2024
Davies, Laura
Branch Services Clerk
Branch Services Assistant I SUB
NOL
ADM
NOL
ADM
205
207
205
207
20
1
28
1
$17.31
$20.69
$17.31
$20.69
Increase in Hours
28
1
1/21/2024
Dean, Kevin
Branch Services Clerk BKL BKL 205 205 40 28 $17.31 $17.31 Decrease in Hours 28 2/18/2024
Deming, Matthew Branch Services Clerk
CHF CHF 205 205 32 40 $17.83 $17.83 Temporary Hours Increase 40 1/21/2024
DiNovo, Erica
NBU Page
Branch Serv
ices Clerk SUB
ORG
ORG
ADM
OS
OS
205
15
15
1
$12.00
$12.00
$16.16
Add Second Rate
15
1
2/18/2024
Gessler, Karly
Branch Services Clerk SLN SLN 205 205 40 32 $17.83 $17.83 Decrease in Hours 32 1/21/2024
Hereford, Sabrina
Branch Services Clerk GFH GFH 205 205 36 32 $19.10 $19.10 Temporary Hours Ended 32 2/18/2024
Holpuch, Mary
NBU Page NRY NRY OS OS 15 1 $13.00 $13.00 Transfer to Substitute 1 2/4/2024
Johanni, Angelique Branch Services Clerk MDH CHF 205 205 36 24 $17.31 $17.31
Acting Position Begins
24 2/4/2024
Kazimir, Brandon
TSD ACQ Clerk - Acquisitions
Branch Services Assistant I SUB
TSD ACQ Assistant SUB
ADM
ADM
ADM
ADM
ADM
204
207
204
207
206
40
1
40
1
1
$17.31
$20.69
$17.31
$20.69
$18.56
Add Third Rate
40
1
1
1/21/2024
Kell, Alexandra
Branch Services Assistant I PAS BAY 205 207 40 40 $17.31 $21.09 Acting Position Begins 40 2/18/2024
CHANGES IN HOURS/SALARY/TRANSFERS
35
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION
COST
CENTER
OLD
COST
CENTER
NEW
GRADE
OLD
GRADE
NEW
HOURS
OLD
HOURS
NEW
SALARY
OLD
SALARY
NEW
REPLACES REASON
HRS
WEEK
EFFECTIVE
DATE
CHANGES IN HOURS/SALARY/TRANSFERS
Khan, Deena
Branch Services Clerk BAY BAY 205 205 16 20 $17.31 $17.31 Increase in Hours 20 2/18/2024
Kiel, Katherine
Branch Services Clerk BAY BAY 205 205 32 40 $17.31 $17.31 Increase in Hours 40 2/18/2024
Lordan, Christina
Branch Services Clerk
CHF
CHF 205 205 24 32 $17.83 $17.83 Temporary Hours Increase 32 1/21/2024
Lumbus, Faith
Branch Services Clerk GFH GFH 205 205 32 20 $17.31 $17.31 Temporary Hours Ended 20 2/18/2024
Luther, Isaac
Branch Services Assistant I Floater
Branch Services Clerk SUB
STV
ADM
ADM
ADM
205
207
207
205
20
1
20
1
$17.31
$20.69
$21.09
$21.09
Acting Position Begins
20
1
2/4/2024
Miller, Evan
NBU Page
Branch Services Clerk SUB
PWR
PWR
ADM
OS
OS
205
15
15
1
$12.50
$12.50
$16.16
Add Second Rate
15
1
1/21/2024
Ostromek, Ciera
Branch Services Clerk GFH GFH 205 205 32 20 $16.98 $16.98 Temporary Hours Ended 20 2/18/2024
Papcum, Erica
Branch Services Assistant I
Branch Services Clerk SUB
FPR
ADM
FPR
ADM
205
207
207
205
40
1
24
1
$16.97
$20.69
$21.09
$21.09
Promotion
24
1
2/18/2024
Phillips, Magdalene
Branch Services Assistant I
Branch Services Clerk SUB
BAY
ADM
SEU
ADM
207
205
207
205
20
1
36
1
$22.59
$22.59
$22.59
$22.59
Transfer
36
1
1/21/2024
Raffa, Alicia
Branch Services Assistant II
Branch Services Clerk SUB
Branch Services Librarian SUB
MAY
ADM
MAY
ADM
ADM
207
205
207
205
208
20
1
20
1
1
$21.09
$21.09
$21.73
$21.73
$23.07
Promoted to BSA II
20
1
1
1/21/2024
Sedlacko, Jamie Branch Services Librarian Generalist SEU MAY 207 208
20
40 $21.52 $23.52 Acting Position Begins 40 1/21/2024
Stergar, Michelle
Branch Services Clerk NOL NOL 205 205 32 24 $22.27 $22.27 Decrease in Hours 24 1/21/2024
Tengesdal, Jacie
Branch Services Assistant II
Branch Services Librarian SUB
BED
BED
ADM
207
208
208
40
40
1
$22.83
$22.83
$23.07
Add Second Rate
40
1
2/4/2024
Toth, Gail
Branch Services Librarian SLN BEA 209 208 40 40 $32.94 $31.37 Acting Position Ended 40 1/21/2024
Vargas, Anna
Branch Services Clerk SUB BEA ADM 205 205 24 1 $17.83 $17.83 Transfer to Substitute 1 2/18/2024
Vasquez-Garcia, Sveidy
Branch Services Clerk
Branch Services Assistant I SUB
RCH
RCH
ADM
205
205
207
16
16
1
$16.16
$16.16
$20.69
Add Second Rate
16
1
1/21/2024
Youmans, Katelyn
Branch Services Clerk
Branch Services Assistant II SUB
PAS
PAS
ADM
205
205
207
24
24
1
$16.16
$16.16
$21.09
Add Second Rate
24
1
2/4/2024
36
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME POSITION
COST
CENTER
OLD
COST
CENTER
NEW
GRADE
OLD
GRADE
NEW
HOURS
OLD
HOURS
NEW
SALARY
OLD
SALARY
NEW
REPLACES REASON
HRS
WEEK
EFFECTIVE
DATE
CHANGES IN HOURS/SALARY/TRANSFERS
Zukauckas, Julie
Branch Services Clerk
Branch Services Librarian SUB
MAY
ADM
MAY
ADM
205
208
205
208
24
1
32
1
$22.63
$23.07
$22.63
$23.07
Increase in Hours
32
1
2/4/2024
37
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME
DATE (S) AMOUNT MILEAGE MEETING
Bartlett, Wendy 2/19/2024 $0.00 $ - Stark District Library Staff Day / Stark District Library / Canton, OH
Brown, Lisa 2/28/2024 $0.00 $ - ADA and FMLA Challenges Relating to Mental Health / Kastner, Westman and Wilkins / Akron, OH
Buryanek, Rebecca 6/25/2024 - 6/28/2024 $0.00 $ - De-Escalation Training & Crisis Intervention / Tri-C West / Parma, OH
Dolan, Robert 4/18/2024 - 4/19/2024 $655.00 $ 165.06 CPIM - Public Library Fiscal Officer Conference / Ohio Library Council / Lewis Center, OH
Flinn, Sarah 6/25/2024 - 6/28/2024 $0.00 $ - De-Escalation & Crisis Management / Tri-C / Parma, OH
Hajek, Nicolaus 3/19/2024 - 3/22/2024 $0.00 $ 66.81 De-Escalation & Crisis Intervention Training / ADAMHS Board of Cuyahoga County / Parma, OH
Haynie, Steven 2/1/2024 $0.00 $ 26.20 NEO Teen Summer Reading Program / NEO / Bainbridge, OH
Lagunzad, Ashley 4/9/2024 - 4/12/2024 $0.00 $ - De-Escalation & Crisis Intervention Training / ADAMHS Board of Cuyahoga County / Parma, OH
Lang, Katie 2/7/2024 $40.00 $ - Lunch with Leaders / Engage! Cleveland / Cleveland, OH
Lang, Katie 3/13/2024 $106.42 $ - Lunch with Leaders / Engage! Cleveland / Cleveland, OH
Lang, Katie 3/14/2024 $35.00 $ - AFP Fundraising Boot Camp / Association of Fundraising Professionals Greater Cleveland Chapter / Cleveland, OH
McCreary, Kate 4/2/2024 - 4/5/2024 $1,553.00 $ 89.73 PLA 2024 Conference / Public Library Association / Columbus, OH
Power, Katie 6/25/2024 - 6/28/2024 $0.00 $ - De-Escalation Training & Crisis Intervention / Tri-C West / Parma, OH
Roddy, Donea 2/8/2024 $0.00 $ 24.89 Summer Reading Program Palooza / NEO-RLS / Westlake, OH
Roddy, Donea 2/13/2024 $0.00 $ 6.55 Adult Mental Health First Aid / ADAMHS Board / Cleveland, OH
Roddy, Donea 3/15/2024 $0.00 $ 2.62 Youth Mental Health First Aid / Cuyahoga County Youth Work Institute / Cleveland, OH
Roddy, Donea 3/19/2024 - 3/22/2024 $0.00 $ 94.32 De-Escalation & Crisis Intervention Training / ADAMHS Board of Cuyahoga County / Parma, OH
Roddy, Donea 2/9/2024 $0.00 $ 2.62 Verbal Intervention Strategies / Cuyahoga Youth Works Institute / Cleveland, OH
Sanicki, Brian 2/8/2024 $49.00 $ - Conflict In The Library / Library Works / Virtual
Spencer, Bryanta 2/13/2024 $0.00 $ 14.41 Adult Mental Health First Aid / ADAMHS Board / Cleveland, OH
Spencer, Bryanta 2/9/2024 $0.00 $ 15.72 Verbal Intervention Strategies / Cuyahoga Youth Works Institute / Cleveland, OH
CONFERENCE AND MEETING ATTENDANCE
38
HUMAN RESOURCES DIVISION REPORT LIST NO. 2024-2 February 2024
NAME
DATE (S) AMOUNT MILEAGE MEETING
CONFERENCE AND MEETING ATTENDANCE
Spencer, Bryanta 2/8/2024 $0.00 $ 27.51 Summer Reading Program Palooza / NEO-RLS / Westlake, OH
Thorrat, Lori 4/3/2024 - 4/5/2024 $1,200.00 $ - PLA 2024 Conference / Public Library Association / Columbus, OH
Trivisonno, Maria 4/3/2024 - 4/5/2024 $1,200.00 $ - PLA 2024 Conference / Public Library Association / Columbus, OH
Walker, Hillary 4/3/2024 - 4/5/2024 $888.90 $ 178.16 PLA 2024 Conference / Public Library Association / Columbus, OH
Ward, Alex 4/9/2024 - 4/12/2024 $0.00 $ - De-Escalation & Crisis Intervention Training / ADAMHS Board of Cuyahoga County / Parma, OH
$5,727.32
39
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40
Financial
Statement Analysis
January 2024
The budget presented on this report is the Temporary Appropriations and Estimated
Revenues as adopted by the Board on November 14, 2023 for the fiscal year 2024.
Revenues
We received a small portion of our Property Tax Advance during the month of January,
the large Property Tax Advance will be received in February. Our total
Property Tax revenue received in January is $3.1 million, this is comparable to last
January’s receipts.
Our monthly distribution for the PLF was received in the amount of $1,859,089. While
last January’s receipts were $285,000 more than this years receipts we do not
anticipate issues with meeting our expected annual total amount of $25 million. We will
monitor during the year.
We collected $145 thousand in Patron, Fines & Fees. The bulk of these receipts are
from passport and passport photo fees. This months collections are comparable to last
January’s collections.
Expenses
The Salaries and Benefits accounts for one month into our fiscal year are within budget.
The Insurance Benefits line item is 12.6% of budget. While that may seem high, every
January the Library funds the Health Savings Account for the enrolled employees. This
line item will reflect a more normal percentage after a couple of months into the fiscal
year.
Other expense groupings such as Supplies, Purchased & Contracted, Capital Outlay
and Library Materials are showing larger percentages spent against the budget due to
the encumbering of blanket purchase orders during January to cover anticipated cost
during the course of the year.
41
Investments
There was one purchase of a Treasury Note for the month of January:
Bank of America Securities $250,000 at a yield of 4.00%
There was one purchase of Commercial Paper for the month of January:
Wells Fargo Securities $570,000 at a yield of 5.40%
There was one purchase of an Agency Security for the month of January:
Citigroup Global Markets, Inc $1,000,000 at a yield of 5.56%
Transfers and Advances
There were no transfers or advances for the month.
42
CUYAHOGA COUNTY PUBLIC LIBRARY General Fund
REVENUE
Fiscal 2024 -January 8.3% of Year
Acct. General Fund 2024
2023 Final 2024 MTD 2023 MTD 2024 YTD 2023 YTD 2024 % 2024
No. Line Item Description Revenue
Revenue Received Received Received Received Received Balance Notes
1200 General Property Taxes $59,268,450.00 $59,394,793.53 $3,160,643.11
$3,287,000.00
$3,160,643.11 $3,287,000.00 5.3% ($56,107,806.89)
Gen Prop Taxes-Rel Estate 2.5 Mills $40,268,450.00 $40,291,214.03 $1,683,700.64
$1,772,000.00
$1,683,700.64 $1,772,000.00 4.2% ($38,584,749.36)
Gen Prop Taxes-Rel Estate 1.0 Mills $19,000,000.00 $19,103,579.50 $1,476,942.47
$1,515,000.00
$1,476,942.47
$1,515,000.00 7.8% ($17,523,057.53)
1250 Intergovernmental $30,520,596.98
$31,487,529.60 $1,859,088.89 $2,144,161.86 $1,859,088.89 $2,144,161.86
6.1% ($28,661,508.09)
Public Library Fund $25,789,046.98 $26,754,162.29 $1,859,088.89
$2,144,161.86 $1,859,088.89 $2,144,161.86 7.2% ($23,929,958.09)
Property Taxes $4,731,550.00 $4,733,367.31 $0.00
$0.00 $0.00 $0.00 0.0% ($4,731,550.00)
2200 Grants $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 0.0% $0.00
2300 Local Government $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
3100 Patron Fines & Fees $950,000.00
$1,175,260.26 $145,735.11 $148,901.54 $145,735.11 $148,901.54 15.3% ($804,264.89)
Fines and Fees Income $35,000.00 $33,338.27 $1,057.24
($971.46)
$1,057.24 ($971.46) 3.0% ($33,942.76)
Passport Fee $620,000.00 $823,270.00 $104,930.00
$110,250.00
$104,930.00 $110,250.00 16.9% ($515,070.00)
Passport Photo Fee $276,400.00 $298,505.00 $38,040.00
$36,260.00
$38,040.00
$36,260.00
13.8% ($238,360.00)
Electric Vehicle Charging $600.00 $640.74 $107.87
$0.00
$107.87 $0.00
18.0% ($492.13)
Meeting Room Rental Fees $18,000.00 $19,506.25 $1,600.00
$3,363.00
$1,600.00
$3,363.00
8.9% ($16,400.00)
4000 Interest $450,000.00
$696,612.86 $9,216.43 $18,327.09 $9,216.43 $18,327.09 2.0% ($440,783.57)
5500 Services Provided Other Entities $5,000.00
$6,106.03 $6.00 $85.00 $6.00 $85.00 0.1% ($4,994.00)
6100 Restricted Gifts $0.00
$195,100.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
6500 Unrestricted Gifts $20,000.00
$123,676.23 $500.00 $0.00 $500.00 $0.00 2.5% ($19,500.00)
8100 Sale of Property $25,000.00
$31,254.23
$8,500.00 $0.00
$8,500.00 $0.00 34.0% ($16,500.00)
8200 Sale of Resale Supplies $87,220.00
$101,490.90
$10,335.27
$9,572.04
$10,335.27
$9,572.04
11.8% ($76,884.73)
8300 Rental of Real Property $23,110.00
$25,031.50
$1,925.50
$0.00
$1,925.50
$0.00
8.3% ($21,184.50)
8700 Refunds and Reimbursements $157,170.00
$203,722.33 $5,316.38 $7,495.08
$5,316.38
$7,495.08 3.4% ($151,853.62)
8900 Miscellaneous $7,500.00
$7,807.38 $57.20 $46.00 $57.20 $46.00 0.8% ($7,442.80)
9800 Advances In $0.00
$45,540.85
$0.00 $0.00 $0.00 $0.00 0.0% $0.00
9900 Transfers In $0.00
$7,500.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
Carryover $500,000.00
$500,000.00 $0.00 $0.00
$500,000.00
$500,000.00 100.0% $0.00
TOTAL -- General Fund
$92,014,046.98 $94,001,425.70 $5,201,323.89 $5,615,588.61 $5,701,323.89 $6,115,588.61 6.2% ($86,312,723.09)
TOTAL -- Capital Fund - 402
$750,000.00
$17,249,885.44
$111,391.08
$65,165.92 $111,391.08
$65,165.92
14.9% ($638,608.92)
TOTAL -- Note Retirement Fund - 301
$4,327,019.00
$4,602,011.85
$681.52 $119.21 $681.52
$119.21
0.0% ($4,326,337.48)
TOTAL -- Trust Fund (Regular) - 701
$25,000.00
$81,727.25
$4,129.86 $3,900.13 $4,129.86
$3,900.13
16.5% ($20,870.14)
TOTAL -- Trust Fund (Special) - 702
$65,000.00
$500,064.66
$8,884.77 $5,378.10 $8,884.77
$5,378.10
13.7% ($56,115.23)
TOTAL -- Endowment Fund - 801
$250.00
$937.23
$81.63 $67.76 $81.63
$67.76
32.7% ($168.37)
TOTAL -- Agency Fund (FSA) - 901
$80,000.00
$102,334.57
$9,378.54
$8,431.20 $9,378.54
$8,431.20
11.7% ($70,621.46)
TOTAL -- Libraries Accelerated Learning - 222
$190,785.00
$244,281.51
$20,483.85 $0.00 $20,483.85
$0.00
10.7% ($170,301.15)
TOTAL -- Project Build - 223
$0.00
$0.00
$0.00 $0.00 $0.00
$0.00
0.0% $0.00
TOTAL -- My Com Neighborhood - 242
$0.00
$0.00
$0.00 $0.00 $0.00
$0.00
0.0% $0.00
TOTAL -- Memory Lab Grant - 243
$0.00
$0.00
$0.00 $0.00 $0.00
$0.00
0.0% $0.00
TOTAL -- WVH Garden Grant - 244
$2,000.00
$2,000.00
$0.00 $0.00 $0.00
$0.00
0.0% ($2,000.00)
TOTAL -- Adult Education Services - 247
$1,129,182.00
$1,494,225.71
$232,685.24 $175,371.65
$232,685.24
$175,371.65
20.6% ($896,496.76)
TOTAL -- Family Engagement - 249
$55,000.00
$184,093.45
$26,647.28 $15,522.87 $26,647.28
$15,522.87
48.4% ($28,352.72)
TOTAL -- IPAD Lab - 253
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
0.0% $0.00
TOTAL -- Food & Culinary Literacy Program
$0.00
$0.00
$0.00 $0.00 $0.00
$0.00
0.0% $0.00
TOTAL -- Hotspot Lending Program
$116,000.00
$118,982.49
$0.00 $0.00 $0.00
$0.00
0.0% ($116,000.00)
TOTAL --Digital Literacy- 265
$490,688.00
$320,193.10
$94,149.35 $33,250.00 $94,149.35
$33,250.00
19.2% ($396,538.65)
TOTAL --OH EPA Charging Station- 266
$0.00
$0.00
$0.00 $0.00 $0.00
$0.00
0.0% $0.00
TOTAL --SLN Innovaton Center- 267
$850,000.00
$850,000.00
$0.00 $0.00 $0.00
$0.00
0.0% ($850,000.00)
TOTAL -- Student Success - 270
$233,552.00
$333,342.21
$2,500.00 $0.00 $2,500.00
$0.00
1.1% ($231,052.00)
TOTAL -- Summer Camps - 280
$0.00
$10,000.00
$0.00 $0.00 $0.00
$0.00
0.0% $0.00
TOTAL -- Special School Program. - 293
$25,500.00
$39,140.78
$9,924.83 $7,064.67 $9,924.83
$7,064.67
38.9% ($15,575.17)
GRAND TOTAL -- All Funds
$100,354,022.98
$120,134,645.95
$5,722,261.84
$5,929,860.12
$6,222,261.84
$6,429,860.12
6.2% ($94,131,761.14)
43
CUYAHOGA COUNTY PUBLIC LIBRARY
BUDGET EXPENDITURE STATUS
Fiscal 2024 January 8.3% of Year
Acct. General Fund 2024 2023 C/O
2023 Final 2024 MTD 2023 MTD
2024 YTD 2023 YTD 2024 Enc + 2024 2024% 2024
No. Line Item Description Appropriation Encumbrance
Expended Expended
Expended Expended Expended PY Enc Exp+Enc Exp+Enc Balance
1000s
SALARIES & BENEFITS
47.6%
1110 Salaries $31,500,000.00 $0.00
$31,084,592.55 $2,346,342.26 $2,357,172.70
$2,346,342.26
$2,357,172.70
$0.00 $2,346,342.26 7.4% $29,153,657.74
1400 Retirement Benefits-Employer $4,410,000.00 $0.00
$4,328,516.25 $329,214.82 $324,681.18
$329,214.82
$324,681.18
$0.00 $329,214.82 7.5% $4,080,785.18
1600 Insurance Benefits-Employer $7,817,562.00 $0.00
$6,433,846.64
$985,664.44
$922,312.33 $985,664.44
$922,312.33
$0.00 $985,664.44 12.6% $6,831,897.56
1900 Other Employee Benefits $72,438.00 $0.00
$71,093.62 $0.00 $19,828.16 $0.00 $19,828.16 $0.00 $0.00 0.0% $72,438.00
SUBTOTAL -- SALARIES & BENEFITS $43,800,000.00 $0.00
$41,918,049.06 $3,661,221.52 $3,623,994.37 $3,661,221.52 $3,623,994.37 $0.00 $3,661,221.52 8.4% $40,138,778.48
2000s
SUPPLIES
1.
8%
2100 G
ener
al
A
dm
inis
t
r
at
iv
e
S
upplies $1,
041,925.00 $105,382.36
$765,167.23 $17,579.10 $37,336.28 $17,579.10
$37,336.28 $533,200.83 $550,779.93 48.0% $596,527.43
2200 Property Maintenance & Repair Supplies $463,170.00 $857.95
$349,034.29 $9,697.45 $20,819.72 $9,697.45
$20,819.72
$454,141.75 $463,839.20 100.0% $188.75
2300 Motor Equipment Fuel & Supplies $109,340.00 $720.00
$88,941.34 $6,777.38 $7,783.04 $6,777.38
$7,783.04 $103,029.55 $109,806.93 99.8% $253.07
2500 Supplies for Resale $60,065.00 $0.00
$36,795.00
$0.00 $0.00 $0.00 $0.00 $60,000.00 $60,000.00 99.9% $65.00
SUBTOTAL -- SUPPLIES $1,674,500.00 $106,960.31
$1,239,937.86
$34,053.93 $65,939.04 $34,053.93 $65,939.04 $1,150,372.13 $1,184,426.06 66.5% $597,034.25
3000s
PURCHASED & CONTRACTED SERVICES
17.
4%
3100 Travel & Meeting Expenses $198,
225.00 $0.00
$107,030.84
$1,608.19
$1,417.61 $1,608.19 $1,417.61 $0.00 $1,608.19 0.8% $196,616.81
3200 Communications-Printing & Publications $1,323,340.00 $0.00
$1,289,213.30 $69,394.84 $131,227.15 $69,394.84
$131,227.15
$749,931.17 $819,326.01 61.9% $504,013.99
3300 Property Maintenance & Repair Service $5,662,978.00 $289,878.84
$5,609,197.60 $531,942.48
$587,666.33
$531,942.48 $587,666.33 $4,399,382.06 $4,931,324.54 82.8% $1,021,532.30
3400 Insurance $397,300.00 $0.00
$378,438.67 $4,384.00 $0.00 $4,384.00 $0.00 $392,916.00 $397,300.00 100.0% $0.00
3500 Rents and Leases $1,251,985.00 $0.00
$1,152,073.02 $108,899.48 $52,618.61 $108,899.48 $52,618.61 $1,143,079.23 $1,251,978.71 100.0% $6.29
3600 Utilities $1,769,400.00 $0.00
$1,473,017.40
$83,612.25
$149,168.99 $83,612.25 $149,168.99 $0.00 $83,612.25 4.7% $1,685,787.75
3700 Professional Services $2,939,536.00 $1,034,164.21
$2,563,859.47 $62,687.43 $115,450.36
$62,687.43 $115,450.36 $2,067,612.27 $2,130,299.70 53.6% $1,843,400.51
3900 Other Contracted Services $2,457,236.00 $62,364.52
$2,674,690.94 $240,550.66 $664,459.67 $240,550.66 $664,459.67 $1,933,989.18 $2,174,539.84 86.3% $345,060.68
SUBTOTAL -- CONTRACTED SERVICES $16,000,000.00 $1,386,407.57
$15,247,521.24 $1,103,079.33 $1,702,008.72
$1,103,079.33 $1,702,008.72 $10,686,909.91 $11,789,989.24 67.8% $5,596,418.33
4000s
LIBRARY MATERIALS & INFORMATION
10.
9%
4100 B
ook
s
&
P
am
phlet
s $7,
890,
150.
00 $542,
919.87
$7,162,412.96 $1,070,384.21 $893,807.91
$1,070,384.21
$893,807.91 $629,565.68 $1,699,949.89 20.2% $6,733,119.98
4200 Periodicals $235,200.00 $0.00
$189,831.72 $1,466.39 $12,476.89 $1,466.39 $12,476.89 $0.00 $1,466.39 0.6% $233,733.61
4300 Audiovisual Material $1,155,000.00 $81,645.36
$1,147,783.73 $40,363.15 $119,649.09 $40,363.15 $119,649.09 $109,455.37 $149,818.52 12.1% $1,086,826.84
4500 Computer Services & Information $667,000.00 $0.00
$1,289,080.16 $111,225.70 $71,269.09 $111,225.70
$71,269.09
$0.00 $111,225.70 16.7% $555,774.30
4700 Library Material Repair & Restoration $0.00 $0.00
$0.00
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
4900 Library Materials-Other $52,650.00 $360.00
$58,932.39 $752.99
$6,278.48
$752.99
$6,278.48
$240.00 $992.99 1.9% $52,017.01
SUBTOTAL -- LIBRARY MATERIALS $10,000,000.00 $624,925.23
$9,848,040.96 $1,224,192.44 $1,103,481.46 $1,224,192.44 $1,103,481.46 $739,261.05 $1,963,453.49 18.5% $8,661,471.74
5000s
CAPITAL OUTLAY
5.
3%
5100 P
ur
c
has
e
of
Land $0.
00 $0.
00
$0.00 $0.00
$0.00
$0.00 $0.00 $0.00 $0.00 0.0% $0.00
5400 Building Improvements $3,679,500.00 $601,109.00
$1,478,686.00 $0.00 $2,324.00 $0.00 $2,324.00 $601,109.00 $601,109.00 14.0% $3,679,500.00
5500 Furniture & Equipment $886,000.00 $1,506,368.28
$2,383,843.03 $37,679.96 $28,519.00 $37,679.96 $28,519.00 $1,646,182.97 $1,683,862.93 70.4% $708,505.35
5700 Motor Vehicles $310,000.00 $57,925.00
$193,472.20
$57,860.00
$98,470.00
$57,860.00
$98,470.00
$0.00 $57,860.00 0.0% $310,065.00
SUBTOTAL -- CAPITAL OUTLAY $4,875,500.00 $2,165,402.28
$4,056,001.23 $95,539.96 $129,313.00 $95,539.96
$129,313.00
$2,247,291.97 $2,342,831.93 33.3% $4,698,070.35
7000s
OTHER OBJECTS
0.
1%
7100 Dues and Memberships $61,950.00 $0.00
$52,084.43 $47,700.00 $19,056.50 $47,700.00 $19,056.50 $10,100.00 $57,800.00 93.3% $4,150.00
7200 Taxes and Assessments $55,970.00 $0.00
$37,391.21 $8,223.24 $7,537.49
$8,223.24
$7,537.49
$0.00 $8,223.24 14.7% $47,746.76
7500 Refunds and Reimbursements $3,310.00 $0.00
$3,849.49 $0.00 $55.99 $0.00
$55.99
$0.00 $0.00 0.0% $3,310.00
7900 Other Miscellaneous Expenses $3,770.00 $300.00
$5,657.49 $0.00
$122.85
$0.00
$122.85
$300.00 $300.00 7.4% $3,770.00
SUBTOTAL -- OTHER OBJECTS $125,000.00 $300.00
$98,982.62 $55,923.24 $26,772.83 $55,923.24 $26,772.83 $10,400.00 $66,323.24 52.9% $58,976.76
8000s
CONTINGENCY
0.2%
8999 Contingency $139,046.98 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00 $0.00 0.0% $139,046.98
SUBTOTAL -- CONTINGENCY $139,046.98 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $139,046.98
9000s
TRANSFERS OUT
16.7%
9899 Advances to Other Funds $0.
00 $0.00
$306,645.88 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
9999 Transfers to Other Funds $15,400,000.00 $0.00
$19,610,150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $15,400,000.00
SUBTOTAL -- TRANSFERS OUT $15,400,000.00 $0.00
$19,916,795.88 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $15,400,000.00
GRAND TOTAL -- General Fund
$92,014,046.98 $4,283,995.39
$92,325,328.85
$6,174,010.42
$6,651,509.42
$6,174,010.42
$6,651,509.42
$14,834,235.06 $21,008,245.48 21.8% $75,289,796.89
44
CUYAHOGA COUNTY PUBLIC LIBRARY
BUDGET EXPENDITURE STATUS
Fiscal 2024 January 8.3% of Year
Acct. General Fund 2024 2023 C/O
2023 Final 2024 MTD 2023 MTD
2024 YTD 2023 YTD 2024 Enc + 2024 2024% 2024
No. Line Item Description Appropriation Encumbrance
Expended Expended
Expended Expended Expended PY Enc Exp+Enc Exp+Enc Balance
FUND Line Item Description
2024
Appropriation
2023 C/O
Encumbrance
2023 Final
Expended
2024 MTD
Expended
2023 MTD
Expended
2024 YTD
Expended
2023 YTD
Expended
2024 ENC +
PY Enc
2024 Exp+Enc
2024 %
Exp+Enc
2024 Balance
222
TOTAL -- Libaries Accelerated Learning
$190,785.00 $0.00
$0.00
$6,281.37
$0.00
$6,281.37
$0.00
$52,647.00
$58,928.37 30.9% $131,856.63
223
TOTAL -- Project Build
$25,483.00 $0.00
$14,990.20
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 0.0% $25,483.00
244
TOTAL -- WVH Garden Grant
$4,004.00 $0.00
$1,970.81
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 0.0% $4,004.00
247
TOTAL -- Adult Education Services
$1,312,372.00 $0.00
$1,599,840.58
$115,290.87
$108,034.96
$115,290.87
$108,034.96
$34,340.48
$149,631.35 11.4% $1,162,740.65
249
TOTAL -- Family Engagement
$100,961.00 $0.00
$165,384.55
$10,130.34
$7,920.31
$10,130.34
$7,920.31
$15,909.46
$26,039.80 0.0% $74,921.20
256
TOTAL -- Food & Culinary Literacy Programs
$22,210.00 $0.00
$1,064.08
$1,205.87
$360.59
$1,205.87
$360.59
$0.00
$1,205.87 5.4% $21,004.13
257
TOTAL -- Hotspot Lending Program
$116,000.00 $0.00
$245,000.00
$2,053.25
$10,000.00
$2,053.25
$10,000.00
$0.00
$2,053.25 1.8% $113,946.75
265
TOTAL --Digital Literacy
$392,154.00 $0.00
$222,668.71
$13,775.59
$7,358.45
$13,775.59
$7,358.45
$0.00
$13,775.59 3.5% $378,378.41
267
TOTAL -- SLN Innovation Center
$850,000.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $850,000.00
270
TOTAL -- Student Success
$233,552.00 $0.00
$215,204.29
$7,646.49
$13,543.47
$7,646.49
$13,543.47
$24,021.81
$31,668.30 13.6% $201,883.70
280
TOTAL -- Summer Camps
$0.00 $0.00
$37,878.18
$0.00
$0.00
$0.00
$0.00
$1,102.50
$1,102.50 0.0% ($1,102.50)
293
TOTAL -- Special School Programming
$25,500.00 $0.00
$182,764.37
$0.00
$7,500.00
$0.00
$7,500.00
$0.00
$0.00 0.0% $25,500.00
301 TOTAL -- Note Retirement Fund
$4,327,019.00 $0.00
$4,498,249.46
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.0%
$4,327,019.00
402 TOTAL -- Capital Fund
$12,300,000.00 $16,068,550.03
$4,789,536.46
$296,056.49
$153,012.02
$296,056.49
$153,012.02
$15,880,043.44 $16,176,099.93
57.0%
$12,192,450.10
701 TOTAL -- Trust Fund (Regular)
$140,000.00 $1,318.04
$324,591.31
$1,706.87
$2,146.95
$1,706.87
$2,146.95
$3,151.63 $4,858.50
3.4%
$136,459.54
702 TOTAL -- Trust Fund (Special)
$50,000.00 $0.00
$158,969.10
$0.00
$0.00
$0.00
$0.00
$230.37 $230.37
0.5%
$49,769.63
801 TOTAL -- Endowment Fund
$2,500.00 $223.27
$2,094.09
$0.00
$122.17
$0.00
$122.17
$223.27
$223.27
8.2%
$2,500.00
901 TOTAL -- Agency Fund (FSA)
$100,000.00 $0.00
$117,085.27
$6,125.37
$10,413.04
$6,125.37
$10,413.04
$0.00
$6,125.37
6.1%
$93,874.63
GRAND TOTAL -- All Funds
$112,206,586.98 $20,354,086.73
$104,902,620.31
$6,634,282.93
$6,971,921.38
$6,634,282.93
$6,971,921.38
$30,845,905.02 $37,480,187.95 28.3% $95,080,485.76
45
CUYAHOGA COUNTY PUBLIC LIBRARY
Capital Fund Balances
Fiscal 2024 -January
Project 2024 Expenditures Encumbered Project STATUS
FUND CC Budget Expenditures To Date (1) & Unpaid (2) Balance (3)
Capital Fund - 402
Beachwood 007 $21,000,000.00 $49,484.50 $62,206.75 $1,875,734.25 $19,062,059.00
Brecksville 013 $1,565,000.00 $77,905.38 $653,734.94 $380,091.45 $531,173.61
Brooklyn 019 $17,662,550.00 $136,479.18 $4,543,237.57 $12,641,118.31 $478,194.12
Parma Heights 061 $16,175,000.00 $10,082.53 $234,946.35 $862,808.65 $15,077,245.00
Solon 073 $4,793,000.00 $19,355.00 $257,759.22 $120,290.78 $4,414,950.00
Total Capital Fund - 402
$61,195,550.00 $293,306.59 $5,751,884.83 $15,880,043.44 $39,563,621.73
46
CUYAHOGA COUNTY PUBLIC LIBRARY
All Funds Cash Balance
Fiscal 2024 --January
Beginning Receipts Expenditures Cash
Fund Cash Balance To Date To Date Balance
General Fund $4,783,995.39 $5,201,323.89 $6,174,010.42 $3,811,308.86
Debt Service $145,002.42 $681.52 $0.00 $145,683.94
Capital Fund - 402 $59,919,266.64 $111,391.08 $296,056.49 $59,734,601.23
Trust Fund - Regular $255,984.06 $4,129.86 $1,706.87 $258,407.05
Trust Fund - Special $1,889,309.86 $8,884.77 $0.00 $1,898,194.63
Endowment Fund $16,336.91 $81.63 $0.00 $16,418.54
Agency Fund $19,348.72 $9,378.54 $6,125.37 $22,601.89
Libraries Accelerated Learning $0.00 $20,483.85 $6,281.37 $14,202.48
Project Build $25,483.51 $0.00 $0.00 $25,483.51
WVH Garden Grant $2,004.57 $0.00 $0.00 $2,004.57
Adult Education Services (AES) $0.00 $232,685.24 $115,290.87 $117,394.37
Family Engagement $0.00 $26,647.28 $10,130.34 $16,516.94
Food & Culinary Literacy Programs $19,311.33 $0.00 $1,205.87 $18,105.46
Hotspot Lending Program $0.00 $0.00 $2,053.25 ($2,053.25)
Digital Literacy $0.00 $94,149.35 $13,775.59 $80,373.76
SLN Innovation Center $850,000.00 $0.00 $0.00 $850,000.00
Student Success $28,861.33 $2,500.00 $7,646.49 $23,714.84
Summer Camps $10,004.89 $0.00 $0.00 $10,004.89
Kindergarten and Baby Kits $0.00 $0.00 $0.00 $0.00
Special School Programming $0.00 $9,924.83 $0.00 $9,924.83
SUBTOTAL $67,964,909.63 $5,722,261.84 $6,634,282.93 $67,052,888.54
47
CUYAHOGA COUNTY PUBLIC LIBRARY
Investments Approval
Fiscal 2024 - January
Institution Purchase Purchase Maturity
Description of Deposit Par Value/Qty. Yield Date Date % of Assets
Money Market Funds
Sweep Account Key Bank $5,065,272.12 0.40% n/a n/a 7.49%
Money Market Fund US Bank $14,241.22 5.21% n/a n/a 0.02%
Money Market Fund Fifth Third $347,858.50 5.21% n/a n/a 0.51%
Star Ohio Accounts
Star Ohio Accounts Star Ohio $27,987,447.61 5.54% n/a n/a 41.36%
US Treasury Notes
US Treasury Wells Fargo Securities, LLC $570,000.00 0.42% June 30, 2021 April 15, 2024 0.84%
US Treasury Morgan Stanley & Co LLC $550,000.00 3.45% August 31, 2022 August 31, 2024 0.81%
US Treasury BofA Securities, Inc $250,000.00 4.00% January 12, 2024 November 15, 2028 0.37%
US Treasury Bills
Municipal Bonds
City of Columbus, OH BofA Securities, Inc. $500,000.00 2.96% May 17, 2022 April 1, 2025 0.74%
Commercial Paper
Toronto Dominion Bank Td Securities (USA) $660,000.00 5.31% May 9, 2023 February 2, 2024 0.98%
JP Morgan Secs LLC JP Morgan Securities LLC $1,500,000.00 5.79% June 30, 2023 March 25, 2024 2.22%
Royal Bk Cda Ny JP Morgan Securities LLC $1,500,000.00 5.79% June 30, 2023 February 29, 2024 2.22%
Natixis NY Dbtc Americas $500,000.00 5.92% June 30, 2023 March 26, 2024 0.74%
Toronto Dominion Bank Citigroup Global Markets, Inc $1,000,000.00 5.91% July 13, 2023 April 8, 2024 1.48%
Royal Bk Cda Ny Rbc Capital Markets, LLC $500,000.00 5.86% July 14, 2023 April 5, 2024 0.74%
Canadian Imperial Bk JP Morgan Securities LLC $700,000.00 5.92% July 17, 2023 April 11, 2024 1.03%
Toyota Mtr Cr Corp Citibank $1,000,000.00 5.86% July 19, 2023 April 8, 2024 1.48%
Canadian Imperial Bk JP Morgan Securities LLC
$500,000.00 5.89% July 24, 2023 April 19, 2024 0.74%
Toyota Mtr Cr Corp Citibank $500,000.00 5.90% July 25, 2023 April 16, 2024 0.74%
National Bk Cda Disc Rbc Capital Markets, LLC $500,000.00 5.80% July 25, 2023 March 1, 2024 0.74%
Toyota Mtr Cr Corp Citibank $250,000.00 5.92% August 2, 2023 April 25, 2024 0.37%
Natixis NY Bny Capital Markets Inc $500,000.00 5.88% August 8, 2023 April 29, 2024 0.74%
Canadian Imperial Bk JP Morgan Securities LLC $485,000.00 5.84% August 14, 2023 May 9, 2024 0.72%
National Bank Rbc Capital Markets, LLC $425,000.00 5.77% August 17, 2023 March 15, 2024 0.63%
Ing US Fdg LLC Rbc Capital Markets, LLC $820,000.00 5.75% August 21, 2023 February 16, 2024 1.21%
Bank Montreal Disc Coml Bank of New York $1,500,000.00 5.91% August 24, 2023 May 20, 2024 2.22%
National Bk Cda Disc Rbc Capital Markets, LLC $500,000.00 5.80% August 24, 2023 March 28, 2024 0.74%
Ing US Fdg LLC Rbc Capital Markets, LLC $1,000,000.00 5.82% August 31, 2023 April 1, 2024 1.48%
National Bk Cda Disc Rbc Capital Markets, LLC $415,000.00 5.84% August 31, 2023 March 18, 2024 0.61%
Toronto Dominion Bank JP Morgan Securities LLC $350,000.00 5.86% September 7, 2023 June 3, 2024 0.52%
Bank Amer Secs Inc BofA Securities, Inc. $1,600,000.00 5.93% October 5, 2023 June 4, 2024 2.36%
Bank Amer Secs Inc BofA Securities, Inc. $625,000.00 5.92% October 17, 2023 July 12, 2024 0.92%
Natixis NY BofA Securities, Inc. $340,000.00 5.94% October 23, 2023 June 20, 2024 0.50%
Mufg Bk LTD NY Usbna/CP $280,000.00 5.89% November 2, 2023 June 28, 2024 0.41%
Toyota Mtr Cr Corp Citibank/Cp/Ipa $250,000.00 5.81% November 8, 2023 August 2, 2024 0.37%
Natixis NY Rbc Capital Markets, LLC $1,050,000.00 5.78% November 16, 2023 May 20, 2024 1.55%
Mufg Bk LTD NY Wells Fargo Securities, LLC $570,000.00
5.40% January 26, 2024 May 31, 2024 0.84%
Certificate of Deposit
Certificate of Deposit Capital One Bank (USA) National Assoc $246,000.00 2.85% June 15, 2022 June 17, 2024 0.36%
Certificate of Deposit The Dart Bank $250,000.00 3.10% June 21, 2022 December 22, 2025 0.37%
Certificate of Deposit Bangor Svgs Bk $244,000.00 4.85% November 23, 2022 May 23, 2024 0.36%
Certificate of Deposit Multi-Bank Securities Inc $244,000.00 4.55% April 19, 2023 April 20, 2026 0.36%
Certificate of Deposit Multi-Bank Securities Inc $249,000.00 4.80% April 20, 2023 July 22, 2024 0.37%
Certificate of Deposit Charles Schwab Bank, SSB $237,000.00 5.35% August 21, 2023 August 20, 2024 0.35%
Certificate of Deposit Flagstar Bank, N.A. $40,000.00 5.30% August 21, 2023 August 23, 2024 0.06%
Certificate of Deposit Multi-Bank Securities Inc $248,000.00 5.00% August 23, 2023 February 23, 2026 0.37%
Certificate of Deposit Multi-Bank Securities Inc $243,000.00 5.08% August 24, 2023 August 25, 2025 0.36%
Certificate of Deposit Multi-Bank Securities Inc $249,000.00 4.84% August 28, 2023 August 25, 2026 0.37%
Certificate of Deposit Multi-Bank Securities Inc $248,000.00 4.95% September 8, 2023 September 28, 2026 0.37%
Certificate of Deposit Multi-Bank Securities Inc $248,000.00 4.95% September 13, 2023 September 14, 2026 0.37%
Certificate of Deposit Multi-Bank Securities Inc $243,000.00 5.15% September 29, 2023 September 29, 2026 0.36%
Agency Securities
Federal Home Loan Mortgage Company Keybanc Capital Markets, Inc. $305,000.00 0.57% September 30, 2020 September 24, 2025 0.45%
Federal Farm Credit Bank Intl Fcstone Financial Inc $250,000.00 0.50% October 29, 2020 January 27, 2025 0.37%
Federa Farm Credit Bank JP Morgan Securities LLC $250,000.00 0.40% November 19, 2020 May 16, 2024 0.37%
Federal Home Loan Mortgage Company Citigroup Global Markets, Inc $500,000.00 0.27% January 22, 2021 March 28, 2024 0.74%
Federal Home Loan Mortgage Company Intl Fcstone Financial Inc $500,000.00 0.65% January 28, 2021 January 28, 2026 0.74%
Federal Farm Credit Bank Mizuho Securities USA Inc.
$500,000.00 0.22% February 12, 2021 February 12, 2024 0.74%
Federal Home Loan Mortgage Company Keybanc Capital Markets, Inc. $300,000.00 0.65% February 26, 2021 February 26, 2026 0.44%
Federal Home Loan Mortgage Company Rbc Capital Markets, LLC $390,000.00 1.00% March 23, 2021 March 23, 2026 0.58%
Federal Home Loan Mortgage Company Rbc Capital Markets, LLC $240,000.00 0.50% May 27, 2021 August 27, 2024 0.35%
Federal Home Loan Mortgage Company Toronto Dominion Securities $250,000.00 0.63% May 28, 2021 November 27, 2024 0.37%
Federal Home Loan Mortgage Company Great Pacific Securities $255,000.00 1.10% August 30, 2021 August 24, 2026 0.38%
Federal Home Loan Mortgage Company Baird, Robert W. & Company In $200,000.00 0.60% October 8, 2021 January 7, 2025 0.30%
Federal Home Loan Mortgage Company Stonex Financial Inc $150,000.00 1.50% February 28, 2022 February 23, 2024 0.22%
Federal Farm Credit Bank Amherst Pierpont Securities $250,000.00 3.37% May 26, 2022 May 26, 2026 0.37%
Federal Home Loan Mortgage Company First Tennessee Bank $205,000.00 3.12% May 27, 2022 May 23, 2025 0.30%
Federal Farm Credit Bank Stonex Financial Inc $250,000.00 3.96% August 17, 2022 August 17, 2026 0.37%
Federal Home Loan Mortgage Company Wells Fargo Securities, LLC $250,000.00 3.35% August 17, 2022 March 8, 2024 0.37%
Federal Farm Credit Bank Wells Fargo Securities, LLC $500,000.00 3.29% August 24, 2022 August 24, 2026 0.74%
Federal Home Loan Mortgage Company Stonex Financial Inc $120,000.00 5.00% October 18, 2022 October 18, 2027 0.18%
Federal Home Loan Mortgage Company BofA Securities Inc/FXD Inc $265,000.00 5.00% October 20, 2022 October 20, 2025 0.39%
Federal Home Loan Mortgage Company JP Morgan Securities LLC $300,000.00 4.79% November 2, 2022 March 8, 2024 0.44%
Federal Home Loan Mortgage Company Morgan Stanley & Co LLC $250,000.00 5.37% March 8, 2023 September 13, 2024 0.37%
Federal Farm Credit Bank Stonex Financial Inc $550,000.00 5.19% August 11, 2023 September 28, 2026 0.81%
Federal Home Loan Mortgage Company Loop Capital Markets LLC $500,000.00 4.64% August 25, 2023 September 10, 2027 0.74%
Federal Home Loan Mortgage Company BofA Securities Inc/FXD Inc $410,000.00
5.87% December 14, 2023 December 14, 2028 0.61%
Federal Home Loan Mortgage Company Wells Fargo Securities, LLC $635,000.00 5.41% December 29, 2023 September 11, 2024 0.94%
Federal Home Loan Mortgage Company Citigroup Global Markets, Inc $1,000,000.00 5.56% January 29, 2024 August 13, 2024 1.48%
US Government Agency Discount Notes
TOTAL PORTFOLIO $67,668,819.45 100.00%
48
CUYAHOGA COUNTY PUBLIC LIBRARY
Purchase Approval List
Item
Quantity
Description Supplier Unit Cost Total Amount
NEW PURCHASES
1 Furniture package
SUMMARY: Necessary for new meeting room furniture at Chagrin Falls branch. Contract
As requested by the Operations-Facilities Division. Source Inc $40,474.91
2 Furnish & Install Mitsubishi unit in mechanic's bay
SUMMARY: Necessary to upgrade HVAC in garage area of Administration building. North Shore
As requested by the Operations-Facilities Division. Mechanical $22,845.00
3 Lighting upgrades at multiple branches Mayfield Heights $22,286.00
Strongsville $32,850.00
Orange $26,425.00
SUMMARY: Necessary for building lighting system upgrades at 3 locations. Building
As requested by the Operations-Facilities Division. Control Integrators $81,561.00
4 2024 Ford Escape
SUMMARY: Necessary to purchase new vehicle for new Facilities Manager.
As requested by the Operations-Facilities Division. Liberty Ford $40,500.00
5 2024 Chevrolet Silverado 3500
SUMMARY: Necessary to replace van for Maintenance.
As requested by the Operations-Facilities Division. Valley Ford $52,820.00
6 Employee Engagement & DEI Insights surveys
SUMMARY: Necessary for annual subscription & consulting services.
As requested by the Human Resources Division. Energage $27,826.95
February 27, 2024
49
CUYAHOGA COUNTY PUBLIC LIBRARY
Purchase Approval List
Item
Quantity
Description Supplier Unit Cost Total Amount
February 27, 2024
CAPITAL FUND NEW PURCHASES
7 Furniture package #1
SUMMARY: Necessary for furniture at new Brooklyn branch. Environments
As requested by the Operations-Facilities Division. 4 Business $219,332.25
8 Furniture package #2
SUMMARY: Necessary for furniture at new Brooklyn branch. Inspire
As requested by the Operations-Facilities Division. Workplace Interiors $230,893.38
9 Shelving for new Brooklyn branch
SUMMARY: Necessary for materials shelving at new Brooklyn branch.
As requested by the Operations-Facilities Division. Patterson Pope $143,872.27
10 Audio-Video items package
SUMMARY: Necessary for A/V items throughout the new Brooklyn branch.
As requested by the Information Technologies Division. iVideo $383,114.57
11 Cisco Infrastructure package
SUMMARY: Necessary for network equipment including switches, wireless access
points and UPS, throughout the new Brooklyn branch.
As requested by the Information Technologies Division. Logicalis $45,331.52
12 Innovation Center items- see attached list
SUMMARY: Necessary for equipment & materials for the new Brooklyn branch.
As requested by the Information Technologies Division. Various $136,335.00
50
BKL Innovation Center Equipment
Req # Dimensions Notes Vendor Quantity Estimated Cost Per Unit Estimated Total Cost
275 16" Macbook Pro ITD Selects 2 3,000.00$ 6,000.00$
14" screen PC Laptop w/maxed RAM ITD Selects 6 2,300.00$ 13,800.00$
Laptop Charging Cabinet
Will need to fit under counter top at
Infomration Desk, ability to hold at least 8
laptops
ITD Selects 1 1,
000.00$ 1,000.00$
Software + Apps
Corel Draw (Two PC's) ITD Selects 2 350.00$ 700.00$
Microsoft Office Suite License ITD Selects 8 150.00$ 1,200.00$
Floriani Barnes Sewing 1 2,000.00$ 2,000.00$
Adobe Creative Suite (1-Year) ITD Selects 8 1,200.00$ 9,600.00$
214 Husky Tool Cart 39" x 40.75" x 17.4" For 3D Printer Home Depot 1 300.00$ 300.00$
216 Powerstrip for Utility Cart Amazon 1 35.00$ 35.00$
233
Epilog Laser Fusion Edge 24, 50 Watt +
Stand + Air Assist + Rotary Tool
41.52″ x 32.81″ x 38.04″
Needs: 110 to 240 volts,
50 or 60 Hz, single phase
power,
computer/networking
connection, exterior
ventilation to roof
Buckeye
Educational
Systems
1 $26,500 $26,500
216 Cricut Maker 3 Amazon 1 400.00$ 400.00$
214
Husky Tool Cart
39" x 40.75" x 17.4" For Cricut Home Depot 1 300.00$ 300.00$
216 Powerstrip for Utility Cart 15 ft. cord Amazon 1 35.00$ 35.00$
276 Sawgrass SG500 - Standard Kit
15.75" x 17.25" x 8.5"
Needs: power,
computer/networking,
counter/tabletop
Heat Press Nation 1 625.00$ 625.00$
276
HPN Black Series 16" x 20" Heat Press
27" x 16" x 14"
Needs: power, tabletop
with clear workspace
around it.
Heat Press Nation 1 700.00$ 700.00$
276
HPN Signature Series Automated
Sublimation Heat Transfer Mug Press
14" x 11" x 16" (D x W x H in open position)
Needs: power, tabletop
with clear workspace
around it.
Heat Press Nation 1 350.00$ 350.00$
260
Brother PR1055 / 10-Needle /
Embroidery Machine + Software + Stand
+ Hat Hoop
23.11" x 22.09" x 30.79"
Stand included. Needs:
floorspace around it,
power.
Barnes Sewing
1 15,000.00$ 15,000.00$
235
Wazer Wate
r Jet Stand and Bundle
24" x 26" x 48"
115-Volt Power for
Main Unit
11-Volt Power for Pump
Box
1-Gallon per minute
water outlet
Drain outlet accessible.
Full Tech Specs at:
https://wazer.com/prod
uct/tech-specs/
Storage space for
abrasive
Buckeye
Educational
Systems
1 12,300.00$ 12,300.00$
235
6-mon
th add
itional warranty
Buckeye
Educational
Systems
6 months 1,000.00$ 1,000.00$
236
Roland VG3-540 54" Printer/Cutter
105.8" [W] × 28.8" [D] × 51.6" [H] in.
Needs: Power, computer
networkings, clearance
above machine, clearance
to pullout machine to
change media.
.
Buckeye
Educational
Systems
1 $18,600.00 $18,600.00
217
Yellot
ools Tw
isterClick Modular
Wheeled Vinyl Roll Storage - 3in Cores
21.65" x 21.65" x 10.23"
Close proximity to Vinyl
Printer/Cutter needs floor
space.
US Cutter
1 130.00$ 130.00$
269 Direct to Garment Printer / Ricoh Ri100 15.7” (W) x 27.5” (D) x 11.5” (H)
Replaces the Roland DtG
Printers
Ricoh (new vendor) 1 4,055.00$ 4,055.00$
Equipment
51
216 Singer Heavy Duty Sewing Machine 4432 15.2"W x 12"H x 6.2"D
1 needs tabletop space
with power. 7 need
storage space.
Amazon 8 220.00$ 1,760.00$
278 Inkjet Printer / HP OfficeJet Pro 9015e ITD Determines 1 230.00$ 230.00$
TV Monitor / 65" with mobile stand ITD Determines 1 $3,350 $3,350
C-10 Clickshare Unit for TV Display ITD 1 $1,365 $1,365
Consumable Supplies per ITL
Various 1 $13,000
Misc additional equipment accessories As needed $2,000
Estimated Total: 136,335.00$
ITD will need to obtain quotes for equipment for exact totals.
52
Jan. 1st through Jan. 31st 2024
Gift Amount Name Recipient Purpose
$100.00 Marla & Joseph Shafran Foundation Beachwood Branch General Operatin
g
Fund
$500.00 Charles Shalkhauser Berea Branch General Operatin
g
Fund
$2,000.00 Conwa
y
Famil
y
Foundation Garfield Hei
g
hts Branch
Restorative Practices Initiative at Garfield Heights
Librar
y
$20.00
A
non
y
mous Ma
y
field Branch General Operatin
g
Fund
$100.00
A
non
y
mous Ma
y
field Branch General Operatin
g
Fund
$30.00 Gail Lon
g
Warrensville Hei
g
hts Branch General Operatin
g
Fund
$500.00 Besemmer Fund
(
DAF via An
y
a Rudd
)
Cu
y
aho
g
a Count
y
Public Librar
y
123 Read Pro
g
ram
$1,113.75 Pearson Education Cu
y
aho
g
a Count
y
Public Librar
y
Pro
j
ect Learn
$2,000.00
The Helen F. Stolier and Louis Stolier Family
Foundation Cu
y
aho
g
a Count
y
Public Librar
y
Student Success Pro
g
ram
BOARD BOOK GIFT REPORT
53
CUYAHOGA COUNTY PUBLIC LIBRARY
BUDGET PREPARATION Actuals Presented on Cash Basis Summary Report
Fiscal 2024-Permanent General Fund
2024 2023 2022 2021
Description Proposed Budget Unaudited Actuals Actuals Actuals
REVENUE
Carryover
$500,000.00 $500,000.00 $500,000.00 $947,747.99
Public Library Fund
$25,524,770.74 $26,754,162.29 $26,345,222.57 $24,353,461.58
Local Property Taxes (2.5 Mills) $45,418,778.00 $45,024,581.34 $44,239, 553.91 $44,089,812.98
Local Property Taxes (1.0 Mill) $19,271,121.00 $19,103,579.50 $18,743,910.63 $18,605,731.12
Patron Fines and Fees $950,000.00 $1,175,260.26 $903,319.09 $657,617.11
Interest on Investments $450,000.00 $696,612.86 $332,469.88 $12,621.84
Services Provided Other Entities $5,000.00 $6,106.03 $6,006.00 $5,015.62
Contributions, Gifts & Donations
$20,000.00 $318,776.23 $150,572.26 $63,658.36
Miscellaneous $300,000.00 $369,306.34 $378,582.54 $1,021,680.98
Advances from Other Funds $306,645.88 $45,540.85 $146,396.00 $0.00
Transfers from Other Funds $0.00 $7,500.00 $68,881.01 $0.00
TOTAL $92,746,315.62 $94,001,425.70 $91,814,913.89 $89,757,347.58
EXPENDITURES
Salaries
$31,500,000.00 $31,084,592.55 $29,339,850.22 $27,721,271.74
Employee Fringe Benefits $12,300,000.00 $10,833,456.51 $10,721,898.86 $10,803,930.10
Supplies $1,550,000.00 $1,239,937.86 $1,245,208.72 $1,001,570.93
Purchased and Contracted Services $16,197,560.00 $15,247,521.24 $14,833,793.40 $13,287,559.16
Library Materials
$10,000,000.00 $9,848,040.96 $10,048,073.29 $9,863,080.75
Capital Outlay $5,228,062.76 $4,056,001.23 $1,561,599.50 $1,786,109.37
Miscellaneous/Other $125,000.00 $98,982.62 $103, 393.12 $83,213.62
Contingency $288,277.66 $0.00 $0.00 $0.00
Advances to Other Funds $0.00 $306,645.88 $45,540.85 $146,396.00
Transfers to Other Funds $15,557,415.20 $19,610,150.00 $23,457,520.92 $24,041,621.14
TOTAL $92,746,315.62 $92,325,328.85 $91,356,878.88 $88,734,752.81
Carryover
Public Library Fund
Local Property Taxes (2.5 Mills)
Local Property Taxes (1.0 Mill)
Patron Fines and Fees
Interest on Investments
Services Provided Other Entities
Contributions, Gifts & Donations
Miscellaneous
Salaries
Employee Fringe
Benefits
Supplies
Purchased and
Contracted Services
Library Materials
Capital Outlay
Miscellaneous/Other
Contingency
Advances to Other Funds
Transfers to Other Funds
2024 Temporary
54
PERMANENT ANNUAL APPROPRIATION RESOLUTION
The Board of Library Trustees of the Cuyahoga County Public Library District, Cuyahoga County, Ohio, met in
Regular session on the 27th day of February 2024, at the office of The Board with the following members present:
___________________ moved the adoption of the following Resolution:
BE IT RESOLVED by the Board of Library Trustees of the Cuyahoga County Public Library District,
Cuyahoga County, Ohio, that to provide for the current expenses and other expenditures of said Board of Library
Trustees, during the fiscal year, ending December 31st, 2024, the following sums be and the same are hereby set
aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal
year, as follows, viz:
That there be appropriated from the
General Fund $92,746,315.62
Special Revenue Fund Total $3,036,400.30
Libraries Accelerating Learning $204,440.91
Project Build $25,483.51
WVH Garden $2,004.57
Adult Education Services $1,171,953.77
Family Engagement $188,876.84
Food & Culinary Literacy Program $19,311.33
Hotspot Lending Program $118,982.49
Digital Literacy $131,302.89
SLN Innovation Center $850,000.00
Student Success $175,913.33
Summer Camps $114,904.89
Special School Programming $33,225.77
55
Note Retirement Fund $4,327,019.00
Capital Fund-402 $12,300,000.00
Regular Trust Fund $140,000.00
Special Trust Fund $1,180,000.00
Endowment Trust Fund $2,500.00
Agency Fund $100,000.00
_______________
GRAND TOTAL - ALL APPROPRIATIONS $113,832,234.92
56
CONTINUANCE
_________________ seconded the Resolution and the roll called upon its adoption, the vote
resulted as follows:
The State of Ohio, Cuyahoga County, ss.
I, ___Greg Cordek_________________Fiscal Officer of the Board of Library Trustees, Cuyahoga
County Public Library District, in said County, and whose custody the Files, Journals and Records of said Board
are required by the Laws of the State of Ohio to be kept, do hereby certify that the foregoing Annual
Appropriation Resolution is taken and copied from the original Resolution now on file with said Board,
that the foregoing Resolution has been compared by me with the said original and that the same is a true
and corrected copy thereof.
Witness my signature, this 27th day of February, 2024.
_______Greg Cordek______________________________
Fiscal Officer of the Bo
ard of Library Trustees of the
Cuyahoga County Public Library District
Cuyahoga County, Ohio
57
On receipt of a copy of the death certificate and proof of beneficiary, the Human Resources
Division will assist the beneficiary with the process of claiming benefits due.
275.1 The Human Resources Division will assist the beneficiary in notifying OPERS to
make arrangements for accrued benefits.
275.2 Payment for up to one hundred twenty (120) hours of accumulated sick leave and
for all accumulated vacation and holiday time will be made to the employee's
estate.
58
EMPLOYMENT PRACTICES - 200
Death - 275
Formatted: Body Text, Right, Indent: Left: 5.63", First
line: 0.18", Right: 0.43", Space Before: 0.1 pt, Line
spacing: Multiple 2.99 li
On receipt of a copy of the death certificate and proof of beneficiary, the Human Resources
Division will assist the beneficiary with the process of claiming benefits due.
275.1 The Human Resources Division will assist the beneficiary in notifying OPERS to
make arrangements for accrued benefits.
275.2 Payment for up to one hundred twenty (120) hours of accumulated sick leave and
for all accumulated vacation and holiday time will be made to the employee's
estate.
Deleted: EMPLOYMENT
PRACTICES - 200¶
Death - 275 ¶
Deleted: General Policy¶
Deleted: in notifying OPERS to make
arrangements for payment of accrued benefits.…
Formatted: Indent: Left: 0.5", Hanging: 1"
Formatted: Indent: Left: 0.5", Hanging: 1"
59
CCPL staff members requested to speak at job related meetings or workshops are encouraged
to do so. When engagements of this nature involve an honorarium payment by the sponsor(s) to
the staff member on the program, CCPL requires the individual to remit this payment to the
organization, if they attend and participate on CCPL time (on a scheduled workday approved
and credited as time worked). However, if CCPL requested the employee to participate, or if this
participation was on the employee's own time, e.g., vacation, holiday or off day, the employee
may keep the honorarium payment.
332.1 Employees must have advance approval through their Branch or Department
Manager to participate in a meeting during time that they would be scheduled to
work. Use of vacation or holiday time must also be approved.
332.2 This policy does not pertain to an employee hired elsewhere to work as a consultant.
Such work must be conducted on the employee's own time.
60
COMPENSATION PRACTICES – 300
Honorariums – 332
Moved (insertion) [1]
CCPL staff members requested to speak at job related meetings or workshops are encouraged
to do so. When engagements of this nature involve an honorarium payment by the sponsor(s) to
the staff member on the program, CCPL requires the individual to remit this payment to the
organization, if they attend and participate on CCPL time (on a scheduled workday approved
and credited as time worked). However, if CCPL requested the employee to participate, or if this
participation was on the employee's own time, e.g., vacation, holiday or off day, the employee
may keep the honorarium payment.
332.1 Employees must have advance approval through their Branch or Department
Manager to participate in a meeting during time that they would be scheduled to
work. Use of vacation or holiday time must also be approved.
332.2 This policy does not pertain to an employee hired elsewhere to work as a consultant.
Such work must be conducted on the employee's own time.
Moved to header [1]: COMPEN
SATION PRACTICES – 300¶
Honorariums – 332¶
Deleted: the Library
Deleted: CCPL
Deleted: during Library
Deleted: can
61
POLICY MANUAL
INTRODUCTI
ON - 100
While thi
s manual sets forth policies, goals, and restrictions upon employment activity, it is not
to be construed or deemed, in whole or in part, an employment contract or agreement. CCPL
wishes you a rewarding career. Nothing contained in this manual should be considered to alter
the at-will relationship between you and CCPL. Simply put, this means that both you and CCPL
retain the right to end the relationship at any time for any reason, subject to certain time and
notice conditions. Further, these policies and terms and conditions of the employment
relationship can be modified only by the Board of Trustees, and no CCPL employee other than
the Chief Executive Officer has the authority to enter into an agreement for any specific period
of time or to make any promise contrary to the foregoing.
The provisions set forth in this manual and any changes in policy herein, shall be authorized by
and approved by the Board of Trustees. The Board reserves the right to change, at any time,
any provisions included in this manual. However, procedures describe herein may be modified
as needed by the CCPL Administration with approval of the Chief Executive Officer.
Provis
ions in this manual on which the union's collective bargaining agreement is silent, e.g.,
policies regarding hiring, discipline, training, and development, shall apply to bargaining unit
employees as well. In the event of a conflict between this manual and the provisions of the
collective bargaining agreement, the terms of the agreement shall prevail.
62
POLICY MANUAL
INTRODUCTION - 100
While this manual sets forth policies, goals, and restrictions upon employment activity, it is not
to be construed or deemed, in whole or in part, an employment contract or agreement. CCPL
wishes you a rewarding career. Nothing contained in this manual should be considered to alter
the at-will relationship between you and CCPL. Simply put, this means that both you and CCPL
retain the right to end the relationship at any time for any reason, subject to certain time and
notice conditions. Further, these policies and terms and conditions of the employment
relationship can be modified only by the Board of Trustees, and no CCPL employee other than
the Chief Executive Officer has the authority to enter into an agreement for any specific period
of time or to make any promise contrary to the foregoing.
The provisions set forth in this manual and any changes in policy herein, shall be authorized by
and approved by the Board of Trustees. The Board reserves the right to change, at any time,
any provisions included in this manual. However, procedures describe herein may be modified
as needed by the CCPL Administration with approval of the Chief Executive Officer.
Provisions in this manual on which the union's collective bargaining agreement is silent, e.g.,
policies regarding hiring, discipline, training, and development, shall apply to bargaining unit
employees as well. In the event of a conflict between this manual and the provisions of the
collective bargaining agreement, the terms of the agreement shall prevail.
Deleted: goals
Deleted: The Library
Deleted: hopes
Deleted: that your employment will be rewarding
Deleted: the Library
Deleted: the Library
Deleted: personnel
Deleted: our
Deleted: of the Library
Deleted: Director
Deleted: any
Deleted: y
Deleted: Library
Deleted: Director
Formatted: Font: Italic
Deleted: pertain
63
The CCPL Board of Trust
ees may take action to reduce personnel costs to the organization.
Layoff, which is the reduction of the number of staff by separation from service, or reduction of
scheduled hours, may be employed to reduce the costs of personnel services to CCPL. The
collective bargaining agreement addresses layoff and recall procedures for union members.
273.1 When layoff is authorized by the Board, at least one (1) month's advance written notice shall be
given to affected employees. Questions should be directed to the Human Resources Division. .
273.2 Employees who are serving their Initial Employment Period in an affected
classification shall be laid off before any other employees in the classification. Seniority
shall be only one factor upon which CCPL will make any layoff decision regarding a non-
bargaining unit employee.
273.3 Employees who are serving their Initial Employment Period shall not be recalled
from layoff until all other eligible employees in the affected classification are recalled.
273.4 Once a former employee has been contacted for layoff reinstatement, their name
will be removed from the reinstatement list whether the offer is accepted or not.
273.5 Employees who have been laid off are eligible to apply for unemployment
compensation subject to the regulations and determination of the Ohio Department of
Job and Family Services.
64
EMPLOYMENT PRACTICES - 200
Layoff - 273
The CCPL Board of Trustees may take action to reduce personnel costs to the organization.
Layoff, which is the reduction of the number of staff by separation from service, or reduction of
scheduled hours, may be employed to reduce the costs of personnel services to CCPL. The
collective bargaining agreement addresses layoff and recall procedures for union members.
273.1 When layoff is authorized by the Board, at least one (1) month's advance written notice shall be
given to affected employees. Questions should be directed to the Human Resources Division. .
273.2 Employees who are serving their Initial Employment Period in an affected
classification shall be laid off before any other employees in the classification. Seniority
shall be only one factor upon which CCPL will make any layoff decision regarding a non-
bargaining unit employee.
273.3 Employees who are serving their Initial Employment Period shall not be recalled
from layoff until all other eligible employees in the affected classification are recalled.
273.4 Once a former employee has been contacted for layoff reinstatement, their name
will be removed from the reinstatement list whether the offer is accepted or not.
273.5 Employees who have been laid off are eligible to apply for unemployment
compensation subject to the regulations and determination of the Ohio Department of
Job and Family Services.
Deleted: General Policy¶
Deleted: Library
Deleted: the library
Deleted: Bargaining Unit employees refer to the
Collective Bargaining Agreement for layoff and
recall procedures. The collective bargaining
Deleted: ¶
Formatted: Body Text, Space Before: 0.45 pt, No
bullets or numbering
Deleted: in the form of a letter
Deleted: for details
Formatted: Normal, Left, Indent: Left: 0.88", No
bullets or numbering
Formatted: Font color: Custom Color(RGB(35,31,32))
Deleted: the Library
Formatted: Normal, Left, Indent: Left: 1.06", No
bullets or numbering
Formatted: Font color: Custom Color(RGB(35,31,32))
Formatted: Font color: Custom Color(RGB(35,31,32))
Deleted: his or her
Formatted: Normal, Left, Indent: Left: 1.06", No
bullets or numbering
Formatted: Font color: Custom Color(RGB(35,31,32))
Deleted: Laid-off e
Deleted: U
Deleted: C
Deleted: Bureau
65
The retirement and disabil
ity pension plan that covers CCPL employees is the Ohio Public
Employees Retirement System (OPERS). Details of the pension plan and procedures for
applying for benefits are contained in OPERS publications, which are available on the
retirement system’s website. CCPL employees are not covered by the Social Security System.
However, a small tax toward Social Security Medicare benefits is deducted from employees’ pay
in accordance with federal law.
272.1 Employees should notify the Human Resources Division at least two (2) months prior
to the date on which they wish to retire.
272.2 At the time of retirement, the employee shall receive payment of accumulated earned
vacation and holiday time.
272.3 Effective April 1, 2011, a retiring employee will be paid accumulated sick leave time
in accordance with the following schedule:
• Less than ten (10) years of service – no payment
• Ten (10) to nineteen (19) years of service – Up to 300 hours of accumulated
sick time.
• Twenty (20) to twenty-nine (29) years of service – Up to 350 hours of
accumulated sick time.
• Thirty (30) or more years of service - Up to 400 hours of accumulated sick
time.
Payments made to a retiring employee under the terms of this section will be made to the
employee in their final paycheck.
66
EMPLOYMENT PRACTICES – 200
Retirement - 272
The retirement and disability pension plan that covers CCPL employees is the Ohio Public
Employees Retirement System (OPERS). Details of the pension plan and procedures for
applying for benefits are contained in OPERS publications, which are available on the
retirement system’s website. CCPL employees are not covered by the Social Security System.
However, a small tax toward Social Security Medicare benefits is deducted from employees’ pay
in accordance with federal law.
272.1 Employees should notify the Human Resources Division at least two (2) months prior
to the date on which they wish to retire.
272.2 At the time of retirement, the employee shall receive payment of accumulated earned
vacation and holiday time.
272.3 Effective April 1, 2011, a retiring employee will be paid accumulated sick leave time
in accordance with the following schedule:
Less than ten (10) years of service – no payment
Ten (10) to nineteen (19) years of service – Up to 300 hours of accumulated
sick time.
Twenty (20) to twenty-nine (29) years of service – Up to 350 hours of
accumulated sick time.
Thirty (30) or more years of service - Up to 400 hours of accumulated sick
time.
Payments made to a retiring employee under the terms of this section will be made to the
employee in their final paycheck.
Deleted: General Policy¶
Deleted: of Ohio
Deleted: retirement
Deleted: an affected
Deleted: his or her
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Employees will be reim
bursed for public transportation or mileage and parking expenses
incurred while using their private vehicle in the performance of official duties. This does not
include initial commuting between one's residence and work site for that day. However,
employees required to work a split shift will receive mileage reimbursement for the second trip
to work. Reimbursement for travel outside the county for approved conference attendance is
explained in Section 330.
331.1 The employee is responsible for maintaining a record of transportation and
miscellaneous work-related expenses. This includes mileage records, parking
receipts, and bus fare.
331.2 The mileage and expense report must be approved by the supervisor and sent to the
Finance Division. These reports must be in by the fifth day of the following month in
order to be included in the Board report for approval within that month. Expense
reimbursement requests that are older than eighteen (18) months after the date of
the incurred expense will not be reimbursed.
331.3 In consideration of the mileage reimbursement policy, CCPL requires all employees
to have appropriate and adequate automobile/motorist insurance when using
personal vehicles for CCPL-related work purposes. If an auto accident while on work
assignment incurs a liability beyond the limits of the employee’s personal coverage,
CCPL's automobile insurance may cover the balance, but only in defense of CCPL
as determined by the insurer.
331.4 Any traffic or parking ticket violation incurred while on CCPL time is considered
personal and, as such, is not reimbursable. Time spent on settling a traffic violation
will be considered personal and must be covered on the time card as vacation,
holiday, or personal leave. See Automobile Policy for additional information.
331.5 CCPL’s mileage reimbursement rate is based on the federal IRS reimbursement rate
and is adjusted accordingly. See Travel Policy for additional information.
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COMPENSATION PRACTICES - 300
Transportation Reimbursement - 331
Employees will be reimbursed for public transportation or mileage and parking expenses
incurred while using their private vehicle in the performance of official duties. This does not
include initial commuting between one's residence and work site for that day. However,
employees required to work a split shift will receive mileage reimbursement for the second trip
to work. Reimbursement for travel outside the county for approved conference attendance is
explained in Section 330.
331.1 The employee is responsible for maintaining a record of transportation and
miscellaneous work-related expenses. This includes mileage records, parking
receipts, and bus fare.
331.2 The mileage and expense report must be approved by the supervisor and sent to the
Finance Division. These reports must be in by the fifth day of the following month in
order to be included in the Board report for approval within that month. Expense
reimbursement requests that are older than eighteen (18) months after the date of
the incurred expense will not be reimbursed.
331.3 In consideration of the mileage reimbursement policy, CCPL requires all employees
to have appropriate and adequate automobile/motorist insurance when using
personal vehicles for CCPL-related work purposes. If an auto accident while on work
assignment incurs a liability beyond the limits of the employee’s personal coverage,
CCPL's automobile insurance may cover the balance, but only in defense of CCPL
as determined by the insurer.
331.4 Any traffic or parking ticket violation incurred while on CCPL time is considered
personal and, as such, is not reimbursable. Time spent on settling a traffic violation
will be considered personal and must be covered on the time card as vacation,
holiday, or personal leave. See Automobile Policy for additional information.
331.5 CCPL’s mileage reimbursement rate is based on the federal IRS reimbursement rate
and is adjusted accordingly. See Travel Policy for additional information.
Deleted: General Policy¶
Deleted: ADM
Deleted: Operations
Deleted: one
Deleted: library
Deleted: the Library
Deleted: library
Deleted: i
Deleted: F
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Public Policy
Borrowing Library Materials Policy
Cuyahoga County Public Library lends materials in a variety of formats to
meet the information and entertainment needs and interests of all
community members. This Borrowing Library Materials Policy has been
established to ensure free, equal, and equitable access to limited resources.
All Ohio residents may borrow library materials from Cuyahoga County Public
Library. Library cardholders are responsible for library materials checked out
on their card. Library cardholders are responsible for fees charged to their
account as a result of borrowing library materials.
To assure equitable access to limited resources, borrowing limits are
established by library administration. These limits determine the number of
items that can be checked-out, the length of time items may be checked-out,
and the number of times items may be renewed.
Borrowers are responsible for returning library materials to any CCPL Branch
on or before the due date and in the same condition as when borrowed. The
borrower will be assessed a replacement fee for lost or damaged material.
Replacement fees for lost or damaged material will be established by the
library administration and will not exceed the actual cost to replace the item.
The type and number of materials account holders may borrow based on
accrued fees.
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Accrued Fees
Borrowing Privileges
Up to $24.99 • Full access to all library materials
$25.00 to $99.99 • Access limited to digital collection,
electronic resources, and public
computers.
• Can place holds
$100.00 and above • Access limited to digital collection,
electronic resources, and public
computers.
• Cannot place holds
$100.00 and above
and 90 days overdue
• Access limited to digital collection,
electronic resources, and public
computers.
• Cannot place holds
• Referred to collection agency
Adopted by the Cuyahoga County Public Library Board of Trustees on
February 27, 2024.
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Naming Rights Policy
To effectively leverage resources, provide the citizens of Cuyahoga County with the
highest quality library services, and to allow citizens and organizations the
opportunity to participate directly in support of Cuyahoga County Public Library, the
Cuyahoga County Public Library Board of Trustees has adopted the following policy
concerning the granting of naming rights to Library buildings, spaces, and
furnishings.
The purpose of this policy is to establish the authority and qualifications for naming
and renaming Cuyahoga County Public Library buildings, interior spaces, exterior
spaces, and furnishings in recognition of a monetary gift to Cuyahoga County Public
Library or Cuyahoga County Public Library Foundation.
Named Library Buildings
The Board of Trustees will consider naming or renaming a Library building in honor of
a living or deceased individual, a family, corporation, foundation, or organization
(donor) who donates $1 million or more. The donor's name will appear on the library
building. The branch will be named after the city in which it is located so that
customers can easily ascertain the location of the library branch. In marketing,
public relations, and communications, the library will take every opportunity to use
the name of the donor when referring to the branch. Naming rights for a Library
building will not extend beyond the normal life of the structure.
Named Library Interior and Exterior Spaces
A room, area, or space inside or outside a Library branch may be named in honor of
a living or deceased individual, a family, corporation, foundation, or organization
(donor) who donates $10,000-$999,999. Specific amounts to be determined based
on the size, location, and purpose of the space. The donor's name will appear on a
plaque that will be placed in the proximity of the space at the discretion of the
library. The library reserves the right to choose the wording, size, placement, and style
of this recognition. Naming rights for a room, area, or space inside or outside a
Library branch will not extend beyond its normal life.
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Named Furnishings
The library may identify planned or existing furnishings eligible to be named in honor
of a living or deceased individual, a family, corporation, foundation, or organization
(donor). Examples include furniture, equipment, and art. Specific furnishings are
chosen by the library based on the library’s needs and suitability to meet the
intended purpose. A specific donation amount will be determined by the library and
will take into consideration the initial cost of the furnishing, installation, and ongoing
maintenance of the furnishing. The donor's name will appear on a plaque that will be
placed on or in proximity to the furnishing at the discretion of the library. The library
reserves the right to choose the wording, size, placement, and style of this
recognition. Naming rights for furnishings will not extend beyond the normal life of
the furnishing.
General Guidelines
The naming or re-naming of a Library building, room, area or space inside or outside
the library branch, and furnishings shall be negotiated by the Library’s Chief
Executive Officer or his/her designee subject to approval of the Board of Trustees.
The condition and purpose of the named building, room, area, interior or exterior
space, or furnishing, is at the discretion of the library and may not be altered by
donor request.
Naming rights will only be granted for monetary gifts.
The Board reserves the right to terminate or alter a naming right under unusual
circumstances. For example, if an individual or organization named comes into
disrepute at the library or in the community at large at any point. Should the Naming
Rights Donor Agreement be terminated, the Board and the Library shall have no
further obligation or liability to the donor and shall not be required to return any
portion of the gift that has already been paid.
If a named building, space, or furnishing is relocated, remodeled, or converted to a
use other than its original use, upgraded or modified, destroyed, or severely
damaged, the naming rights may be altered to reflect these changes.
Adopted by the Cuyahoga County Public Library Board of Trustees on July 24, 2012.
First revision; July 22, 2014. Second revision; July 24, 2018.
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