Solicitation for Cooperating Country National Personal Service

SOLICITATION NUMBER: 2018-035

ISSUANCE DATE: May 30, 2018

CLOSING

DATE/TIME: June 20, 2018, 4:30 pm

SUBJECT: Solicitation for Cooperating Country National Personal Service Contractor (CCN PSC) – Project

Management Assistant (Budget), FSN-09

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International

Development

(USAID), is seeking offers from qualified persons to provide personal

services under contract as

described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this

solicitation. Incomplete or

unsigned offers will not be considered. Offerors should retain

copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any

cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in the

attached

information.

Sincerely,

Jennifer Scott

Contracting Officer

U.S. Agency for International

Development

U.S. Embassy

Madani Avenue, Baridhara

Dhaka-1212, Bangladesh

Tel: (880

-2) 5566-2000

Fax: (880

-2) 5566-2909

www.usaid.gov/bangladesh

Solicitation for a CCNPSC Project Management Assistant (Budget)

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NUMBER/OFFER NUMBER: 2018-035

2. ISSUANCE DATE: May 30, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: June 20, 2018 4:30 pm local time in Dhaka,

Bangladesh.

4. POSITION TITLE: Project Management Assistant (Budget)

5. MARKET VALUE/GRADE OF PROPOSED OFFER: FSN-9, 40 hours equivalent (TK. 1,704,719 – TK.

3,015,072 per annum). Final compensation will be negotiated within the listed market value based on the

successful candidate’s salary history, work experience. Salaries over and above the top of the pay range will

not be entertained or negotiated. Depending on qualifications and experience, Incumbent may be hired at a

trainee grade (lower than the position grade).

6. PERIOD OF PERFORMANCE: The period of performance is five years, with the possibility of extensions.

The contract and extensions cannot exceed 5 years.

7. PLACE OF PERFORMANCE: Dhaka, Bangladesh with possible travel as stated in the Statement of Work.

8. SECURITY LEVEL REQUIRED: The successful candidate shall be required to obtain a Facility Access

clearance.

9. STATEMENT OF DUTIES

GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

This position of Project Management Assistant (Budget) is located in the Economic Growth Office (EGO),

USAID/Bangladesh. S/he performs budget implementation, management, and analytical services to the

EGO, which has a budget of over $60 million. The primary purposes of this position are twofold: a) prepare

and manage EGO budgetary information systems; and b) manage and monitor the budgets of EG projects

in agriculture, nutrition and food security, and environment. S/he exercises a significant level of independent

work and is expected to call upon his/her highly skilled financial expertise, detailed knowledge and

understanding of all activities undertaken by EGO, and to be familiar with USG and Agency policies and

procedures as related to US development assistance.

STATEMENT OF DUTIES TO BE PERFORMED

Under the direction of the Economic Growth Office Director, the incumbent is responsible for the following:

A. EG Program Budget Analysis and Information System Management 80%

1. The Project Management Assistant (Budget) serves as advisor on financial management for the EGO

portfolio; budgeting; and related program planning, implementation, monitoring, and procurements.

Responsible for understanding the guidelines, policies, and procedures unique to EG.

2. S/he develops, analyzes, monitors and reports on the EGO budget, procurement and financial management

processes. S/he conducts financial data gathering and analysis, and is an interlocutor with donors,

implementing partners, and GOB counterparts to inform program, financial and budgeting decisions. S/he

must verify available funds, pipelines, liquidation of advances, and incremental funding, and ensure that

obligations and expenditures conform to USAID regulations regarding forward funding as well as

agreements, work-plans, and allocated budgets. In addition to responsibilities related to EGO agreements,

s/he maintains a current obligation schedule for all EGO agreements and supports the Office Director in

formulating budget plans and reports. S/he is the key contact for EGO budget planning and other financial

exercises, which are required on a quarterly basis.

Solicitation for a CCNPSC Project Management Assistant (Budget)

3. The Project Management Assistant (Budget) collects and compiles accrual information and compiles

financial reports and presents them to EGO, Program Office (PRO), and Financial Management Office

(OFM) teams for review and action.

4. The Project Management Assistant (Budget) has cross-cutting responsibilities to provide budgetary

guidance and support to all EGO staff who manage specific activities. S/he will be responsible for managing

the main budget components: the DOAG budget under the CDCS and Country Food Security Strategy

(CFSS), earmarks, and tracking field support budgets. S/he will work with the technical staff in generating

government cost estimates, and justifications for funding priorities. S/he will also be the EGO focal person

on 1311 reviews in collaboration with counterparts in OFM, and represent EGO in quarterly financial

reviews. S/he also is a Global Acquisition and Assistance System (GLAAS) “Super-User,” entering financial

information into databases for management and oversight purposes. S/he will ensure pre-obligation

checklists and GLAAS requisitions are appropriately entered and tracked.

5. The Project Management Assistant (Budget) serves as the main liaison with the Office of Acquisition and

Assistance (OAA), managing actions totaling over $60 million in FY2018 and including tracking donor

investments into the portfolio. S/he maintains, manages and tracks all procurement actions for EGO and

ensures that all actions are updated and approved in a timely manner. S/he provides advice to AORs/CORs

on correct and appropriate preparation of procurement documents, and is responsible for circulating and

obtaining the necessary clearances and approvals for all procurement documents. S/he ensures that

automated directives and policies are followed for a variety of actions such as justification waivers, scopes

of work, competition requirements, and cooperative agreement amendments. As EGO’s main liaison for

procurement actions with the Executive Office (EXO), s/he is responsible for developing all necessary

documents (memos, justifications and budgets) and processing purchase orders.

B. Program Management Support 20%

1. The Project Management Assistant (Budget) has the skills and professional expertise to assist diverse staff

on the EGO team in program monitoring, implementation and reporting. In close coordination with the HR

staff of the EXO and OAA, the Project Management Assistant (Budget) assists the Office Director to track

HR actions for funding staff contracts, travel and training, as well to track HR actions for recruiting new staff

and ensuring availability of funds. S/he works as a point of contact of EG Team with HR for maintaining and

ensuring necessary funding for FSN, USPSC, TCNPSC contract budgets, incremental funding, and support

costs. The incumbent also works as the point of contact for managing program-funded FSNs, Fellows, and

Personal Services Contractors (PSC). S/he prepares the budgets, requisitions and accruals, and is

responsible for analyzing projected and actual funds obligations for the PSC contracts and their support

costs.

2. As the Project Management Assistant (Budget), s/he will periodically serve as alternate AOR/COR for EGO

programs when needed. S/he is also responsible for ensuring timely close-out of EG grants and contracts.

S/he performs project financial analyses, including tracking expenditures, preparing vouchers, calculating

accruals, and maintaining financial reports on close-out files. S/he works with CORs/AORs to conduct

analyses and prepare: 1) documentation to resolve audit findings and recommendations, 2)

contractor/grantee performance evaluations, 3) final project status reports, 4) dispositions of non-

expendable property, and 5) memoranda recommending final close-out of grants/contracts, audits or

projects. S/he keeps the Office Director apprised of issues on a regular basis. The incumbent will perform

other duties as assigned or required to support the smooth functioning and performance of the EGO team.

Supervisory Relationship

Incumbent will work under the direct supervision of the EG Office Director.

Supervisory Controls

The Project Management Assistant (Budget) does not supervise other staff.

10. AREA OF CONSIDERATION

This is a Cooperating Country National position, any Bangladeshi National is eligible to apply.

11. PHYSICAL DEMANDS

The work requested is generally sedentary and poses few physical demands.

Solicitation for a CCNPSC Project Management Assistant (Budget)

12. Point of Contact

Abdul Kayum, akayum@usaid.gov

. Please DO NOT send applications to this email address. For mailbox to

send application, see section IV of this solicitation.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

To be considered for the position, a candidate must meet the Minimum Qualifications listed below.

• Education:

Two years of College/University Studies in Social Science, Budget and Finance, Agriculture,

Environment, or related discipline is required. Applicants with Bachelor’s or higher degree are

encouraged to apply.

• Prior Work Experience:

A minimum of five year of progressively responsible experience in budget, financial, or program

management with a large organization, preferably in the food industry or agriculture sector, or with a

government entity or non-governmental organization.

• Job Knowledge:

The incumbent must have a comprehensive knowledge of accepted practices of financial accounting,

practices, and terminology. The incumbent must have a general familiarity with the best practices in

development project design, implementation, management and evaluation, and specialized knowledge

that would allow the use of analytical tools using statistical or mathematical techniques to generate

reporting to facilitate senior level decision making in allocation of resources.

• Skills and Abilities:

Requires excellent judgment, sophisticated analytical and interpersonal skills, and strong

organizational ability. Must be able to obtain, analyze, and evaluate a variety of data; organize,

interpret and present it in meaningful oral or written form for varied audiences, including senior

management staff; and provide solid analysis to support findings. Requires the ability to draft factual

and interpretive memos, providing clear and well-supported recommendations and provide objective

information and advice. The ability to develop and maintain cordial, professional relationships and

perform in a team environment is a must. A high degree of computer literacy is required including the

ability to create and manipulate budget spreadsheets and develop and manage complex accounting

and control systems. Other essential skills required include an advanced level of experience working

with database and spreadsheet applications in order to conduct statistical analysis using sophisticated

mathematical and IT analysis techniques.

• Language Proficiency:

The incumbent must demonstrate proficiency in spoken and written English at Level IV (fluent) and

must demonstrate proficiency in spoken and written Bangla at Level IV (fluent).

III. EVALUATION AND SELECTION FACTORS

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting

the above required qualifications for the position will be evaluated based on information presented in the

application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If

the interview is conducted, the interview will be one of the determining factors in the final selection.

Candidates will be evaluated and ranked based on the following selection criteria:

A. Education: (10 Points)

B. Prior Work Experience: (20 Points)

C. Job Knowledge: (35 Points)

D. Skills and Abilities: (35 Points)

Solicitation for a CCNPSC Project Management Assistant (Budget)

E. Language Proficiency: English language skill will be tested

IV. APPLYING

Interested candidates must submit the following:

1. Eligible offerors are required to complete and submit the offer form AID 302-3

, “Offeror

Information for Personal Services Contracts,” available at https://www.usaid.gov/forms/aid-302-3.

2. A cover letter of no more than 2 pages that demonstrates how the candidates' qualifications meet the

work requirements and a statement certifying the date and length of time for which the candidate is

available for the position.

3. A curriculum vitae (CV) which describes education and career experiences and achievements. In order

to fully evaluate your application, your CV must include:

a. Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per

week for each position. Dates (month/year) and locations for all field experience must also be

detailed. Any experience that does not include dates (month/year), locations, and hours per week

will not be counted towards meeting the solicitation requirements.

b. Specific duties performed that fully detail the level and complexity of the work.

c. Education and any other qualifications including job-related training courses, job-related skills, or

job-related honors, awards or accomplishments.

4. Names, contact numbers, and e-mail addresses of three professional references from individuals who

are not family members or relatives;

5. A passport size photograph (taken within six months), a copy of Passport or Voter ID or Driver’s License

and copy of educational or trade school certificate as required.

WHERE TO APPLY:

Applicants must submit the full application package either by regular mail (postal service) or deliver by hand

to the South barrier of the U.S. Embassy to be considered. Failure to do so may result in a determination

that the applicant is not qualified.

Applications must be addressed to:

Human Resources Office

Attention: HRO

Address: Embassy of the United States of America

Madani Avenue, Baridhara

Dhaka – 1212

To ensure consideration of offers for the intended position, Offerors must prominently reference the

Solicitation number in the offer submission.

By submitting your application materials, you certify that all of the information on and attached to the

application is true, correct, complete, and made in good faith. You agree to allow all information on and

attached to the application to be investigated. False or fraudulent information on or attached to your

application may result in you being eliminated from consideration for this position, or being terminated after

award, and may be punishable by fine or imprisonment.

Only qualified and shortlisted candidates will be contacted. Additionally, only candidates that are interviewed

will be notified if the position is filled.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide

the successful Offeror instructions about how to complete and submit the following form.

1. Application for Security Certification, US Embassy Dhaka

The above form shall be completed only upon the advice of the Contracting Officer that a candidate is the

successful candidate for the job. Do not submit this form with your application.

VI. BENEFITS/ALLOWANCES

Solicitation for a CCNPSC Project Management Assistant (Budget)

As a matter of policy, and as appropriate, a CCN PSC is normally authorized the following benefits and

allowances:

BENEFITS

• Provident Fund Contribution (10% of base salary)

• Annual & Sick Leave

• 2 Festival Bonus

• Medical reimbursement

• Life insurance

VII. TAXES

Deductions for Bangladesh income tax are not made by the U.S. Mission and a declaration of earned

income is not provided to the local government. CCN employees are responsible for filing and paying

income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSESPERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, ‘Direct USAID Contracts With a Cooperating

Country National and With a Third Country National for Personal Services Abroad.’ Including contract

clause “General Provisions,” available

at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal

Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

4. CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and

contracts. Please refer to the following link to determine which CIBs and AAPDs apply to this contract:

http://www.usaid.gov/work-usaid/aapds-cibs

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the

contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the

Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General

Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

USAID IS AN EQUAL OPPORTUNITY EMPLOYER: All qualified candidates will be considered regardless

of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital

status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management

may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget,

and residency status.

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