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OHVA Board of Trustees Meeting
October 18, 2022
Our Approach: Student-centric, Innovative
Our People: Passionate, Engaged
Our Students: Inspired, Empowered, Educated
1. Meeting called to order by President Stephen Vasquez at 2:00 PM.
2. Roll Call/Guests:
Board Members
Present
Absent
Time of Arrival After Call to
Order
1
Kelly Arndt – Member
2
Adam Davenport – Board Secretary
3
Patricia Humbert – Member
4
Susan Lippens – Board Vice President
2:02 p.m.
5
Ben Lochbihler – Member
6
Gina Lopez – Member
7
Jacob Moeller – Board Treasurer
8
Matt Norton – Member
9
Tiaunna Richardson – Member
10
Stephen Vasquez – Board President
11
Jennifer Wise – Member
12
OCCS Ex-Officio Representative – Kristin
Katakis
Also in attendance were: K12 Senior Head of School, Dr. Kristin Stewart; K12 Director of Academics
Kyle Wilkinson; K12 Sr. Operations Manager Emily Rogers; K12 Human Resources Manager Carole
Arman; K12 Manager of School Compliance and Ops Tiffany Porter; K12 Special Programs Director
Johna McClure; K12 School Treasurer and OHVA Designated Fiscal Officer Dawn Cummings and
OHVA Legal Counsel Renisa Dorner. Various members of K12 Administrative Team were also in
attendance.
3. Public Participation on Agenda Items: None
4. Public Participation on Non-Agenda Items: None
5. Approval of Minutes of the Regular Meeting of August 16, 2022
Mr. Davenport moved to approve the minutes as written; Mr. Moeller seconded; and all in
attendance voted in favor.
Board Vice-President Susan Lippens entered the meeting.
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6. Operations
a. Head of School Report
Dr. Stewart presented a 4-page Head of School report showing enrollment at
14,864 students with 17.1% special education. Enrollment is expected to decrease
as OHVA needed to end enrollment due to program capacity. OHVA currently has
295 homeless students as part of the vulnerable populated served by the school.
The spotlight student was Bella who shot a score of 63 at the golf Sectionals. OHVA
has seen an increase in number of subpoenas being received to provide not only
records but also individuals to provide testimony. Administration will continue to
work with legal to address these issues.
b. Academic Report
Mr. Wilkinson reviewed a 13-page presentation which included a review of 2022
state report card. He explained that achievement and progress have the highest
rates, 28.6%, on the report card. Achievement is based on student performance on
state tests while progress is based on value added. No overall grade was received,
but it is believed that OHVA would have received 2 stars. OHVA had 92.6%
participation rate for state tests. College Career Workforce and Military Readiness
was not rated and won’t be rated until 2025.
i. Updated Anti-Bullying Policy
Motion I: Resolution regarding Ohio Anti-Hazing Act
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the following amendments
to the Prohibition Against Harassment, Intimidation, Bullying and Hazing policy, in order to be
compliant with Collin's Law: The Ohio Anti-Hazing Act:
1. Each reference to “harassment, intimidation and bullying” shall be changed to
“harassment, intimidation, bullying and hazing.” Each reference to “harassment,
intimidation or bullying” shall be changed to “harassment, intimidation, bullying or hazing.”
Each reference to “harassment, intimidation and/or bullying” shall be changed to
“harassment, intimidation, bullying and/or hazing.”
2. The definition of “hazing shall be included in the second paragraph as follows:
"Hazing" means doing any act or coercing another, including the victim, to do any act of
initiation into any student or other organization or any act to continue or reinstate
membership in or affiliation with any student or other organization that causes or creates a
substantial risk of causing mental or physical harm to any person, including coercing
another to consume alcohol or a drug of abuse, as defined in section 3719.011 of the
Revised Code.
3. A new section immediately following Anonymous Complaints shall be added as follows:
“Hazing Complaints: In accordance with Collin's Law: The Ohio Anti-Hazing Act,
complaints of hazing will be immediately reported to law enforcement in the
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county in which the victim of hazing resides, or in which the hazing is occurring or
has occurred.”
Discussion: Dr. Stewart explained the changes to the policy that needed to be made. Ms. Dorner
confirmed that she reviewed the changes as being compliant with the new statute.
Moved: Davenport Seconded: Arndt Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
c. Special Programs Report
Ms. McClure reviewed a 5-page presentation showing the vulnerable populations
served by OHVA. The Special Education Annual Rating was “meets requirements”
and it is the 5
th
consecutive year. OHVA special education department continues to
work with families regarding issues raised concerning IEP and ETR.
d. Operation Report
i. Residency Verification Update
Ms. Rogers reported 13,198 addresses were processed through Verimove in
August with 90 forwarding addresses being identified and 3 showing out of
state. Ms. Rogers also reported 14,355 addresses were processed through
Verimove in September with 138 forwarding addresses being identified and
6 showing out of state. She reported that OHVA administration was in the
process of following up on the flagged addresses. Issues regarding Ohio’s
residency requirements are being addressed through legal.
7. Finance
a. Budget Review
Ms. Cummings reviewed the current budget and forecast for FY23. Enrollment
projections have been reduced by 2,000 students. The deficit forecasted is $1.8 million.
Ms. Cummings reported that OHVA received a $1.9 million credit for FY22.
b. Bank Reconciliation
Motion II: Resolution regarding filing of the Bank Reconciliations
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the filing of the bank
reconciliations for the months of August and September 2022 as presented by the School
Treasurer.
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Discussion: Mr. Moeller confirmed he had an opportunity to review the bank reconciliations for
August 2022 and September 2022 as presented by the School Treasurer and they appeared
appropriate.
Moved: Moeller Seconded: Arndt Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton
Y N
Richardson Y
N
V
asquez Y N
c. Review/Approve Five-Year Forecast
Motion III: Resolution regarding Five Year Forecast
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the Five-Year Forecast (copy
attached hereto) as presented by the School Treasurer.
Discussion: Ms. Cummings explained the assumptions used in forecasting the next 5 years including
the significant reduction in funding for FY25, 26 and 27 due to expected loss of funding related to
the pandemic. The enrollment was kept flat at 12,898.
Moved: Arndt Seconded: Lopez Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
d. Review/Approve FY23 ODE Community School Budget
Motion IV: Resolution regarding OHVA FY 2023 ODE Community School Budget
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the ODE Community School
Fiscal Year 2023 Budget (copy attached hereto), as required by ORC §3314.032(C), and as presented
by the School Treasurer. The OHVA budget passed by Board resolution on June 21, 2022 shall be
amended in accordance with this budget for FY 2023. No additional K12 services, other than those
specifically approved on June 21, 2022, are being approved by the approval of the ODE Community
School Fiscal Year 2023 Budget. The School Treasurer shall continue to provide financial information
as required in the Third Amended and Restated Educational Products and Administrative &
Technology Services Agreement between OHVA and K12 Virtual Schools LLC and as directed by the
Board and/or the Board Treasurer or Board President.
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Discussion: Ms. Cummings explained the assumptions used in the specific budget document
required by the state.
Moved: Norton Seconded: Richardson Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
8. Personnel/Staff Development
a. New Hires
Motion V: Resolution regarding Employment Agreements
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the OHVA Employment
Agreements offered to the following individuals as recommended by the Head of School:
New Hires
Employee Name (Last Suffix, First MI)
Last Hire Date
Hake, Stacy L.
08/29/2022
Hart, Rachele N.
09/12/2022
Joy, Shelly E.
09/12/2022
Monteleone, Sarah
09/12/2022
Nelson, Janis A.
09/12/2022
Norton, Kimberly M.
08/15/2022
Schrader, Shelly M.
08/22/2022
Broering, Molly R.
08/15/2022
Brokaw, Seth W.
08/15/2022
Discussion: Dr. Stewart reported all hires were due to either backfilling of positions or because of
need in specific areas. OHVA continues to search for Interventional Specialists.
Moved: Vasquez Seconded: Davenport Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
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b. Resignations
Motion VI: Resolution regarding Resignations
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the resignations of the
individuals listed below as recommended by the Head of School, as of the termination dates listed
below, based on the unique circumstances presented by these individuals and considering the best
interests of OHVA:
Terminations
Employee Name (Last Suffix, First MI)
Job
Termination Date
Cunningham, Shay L.
Intervention Spec 35
08/11/2022
Faris, Victoria E.
Advisor
08/17/2022
Bintz, Kimberly G.
Teacher HS
09/09/2022
Discussion: Dr. Stewart reported the reasons provided were satisfactory.
Moved: Vasquez Seconded: Lippens Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
c. Resignation of Employee and Waiver of K12 Contract Provision
Motion VII: Resolution regarding Resignations of Employees and Waiver of Paragraph 7.04
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the resignation of Robin
Harvey as an Advisor and the resignation of Sarah Aubry as a Behavior Specialist, effective
immediately to allow them to accept a position with Stride, Inc. or an affiliate (“Stride”). Further,
the Board of Trustees of OHVA hereby waives the application of Paragraph 7.04 entitled Non-
Solicitation of the Third Amended and Restated Educational Products and Administrative &
Technology Services Agreement between OHVA and K12 Virtual Schools LLC to allow Robin Harvey
to be employed by Stride as an Assistant Principal of Special Programs, exclusively for Ohio Virtual
Academy and to allow Sarah Aubry to be employed by Stride as an Assistant Special Programs
Manager, exclusively for Ohio Virtual Academy. This waiver is revoked if Stride employs these
individuals in a position other than the one specifically listed.
Discussion: Dr. Stewart reported the need to fill administrative positions and the interest shown by
both individuals to move into the administrative roles.
Moved: Vasquez Seconded: Davenport Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
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Lopez Y N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
d. Extra Duty Agreements
Motion VIII: Extra Duty Contracts
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the Board-approved Extra
Duty Contracts offered to the following individuals:
Karen Levet
Becky Spencer
Jessica Logozzo
Julie Keaton
Sarah Snyder
Kallie Pietras
Amy Gilles
Stephanie Graham
Kari Snyder
Jason Robbins
Steve Dulemba
Kate Morookian
Andrew Frantz
Cindy Jones
Kelli Stull
Mike Hanks
Julene Knudson
Kelly Dyer
Aaron Lyman
Amanda Bryant
Kelly Dyer
Michael Zelnik
Kimberly Crozier
Kelly Kiger
Andy Doman
Nathan Herr
Kim Bintz
Jenn Atamanick
Jennifer Yost
Lori Lauth
Carrie Mohre
Haylee Crecco
Lydia Friedman
Samanth Crowell
Jamie Swanstrom
Maria Beery
Tirisa Lather
Joli Taylor-Edwards
Roger Gluckin
Alana Yeager
Tiffany Hunka
Rylan Moore
Charlene Hauke
Courtney Leahy
Sam Crowell
Susan Maple
Kristin Pullman
Samantha Makar
Nicole Blakley
Britni Chrisman
Sharon Neisler
Daphne Chek
Andy Doman
Sonya Stripe
Amber Hawes
Ann Taddeo
Stephen Hodges
Bethany Martin
Audrey Leonard
Stephen Hodges
Carol Rudisill
Bryan Householder
Susan Franz
Cathy Young
Bryan Householder
Susan Franz
Elizabeth Raseta
Caela Walker
Tami Absi
Joli Taylor-Edwards
Chelsey Barnes
Tara Roth
Shawna Kleinknecht
Dan Fawcett
Tara Roth
Joellen Byerly
Daphne Chek
Tess Watson
Kim Palocsay
Erin L Malcolm
Tiffany Hunka
Linda Fritsch
Faith Richards
Tirisa Lather
Mary Nichols
Heather Paluch
Ken Sowers
Mike Kobylski
Jared Shoup
Carrie Mohre
Becky Henry
Jen Patton
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Head of School confirms all individuals listed above meet the qualifications of the Board-approved
job descriptions for the extra duty assignment.
Discussion: Dr. Stewart explained the list of extra duty assignments regarding clubs, National Honor
Society, Student Council, etc. Mr. Norton asked what is the highest amount paid and Dr. Stewart
responded $3,500 with the average amount between $750 - $1,000.
Moved: Lopez Seconded: Arndt Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
e. Addition of Applied Behavior Analysis (ABA) for United Health Care
Motion IX: Resolution regarding Applied Behavior Analysis (ABA) coverage
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the addendum to include
Applied Behavior Analysis under the OHVA healthcare plan offered through United Health Care. The
Head of School or designee is hereby authorized to take such action as necessary to include Applied
Behavior Analysis as a coverage option under the OHVA healthcare plan offered through United
Health Care as recommended by OHVA’s broker, Hylant.
Discussion: Ms. Arman explained that a staff member researched this issue and requested OHVA to
include ABA under the healthcare plan. United Healthcare was agreeable. Ms. Dorner confirmed
that the inclusion of ABA was legally appropriate.
Moved: Vasquez Seconded: Moeller Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
9. Compliance
a. OCCS Update
Ms. Katakis reviewed an 8-page Board Brief. OHVA is up to date on Epicenter. OCCS has
sponsored events at the Toledo Zoo and the Valentine Theatre for sponsored schools.
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b. OCCS Grant for Rock and Roll Academy
Motion X: Resolution regarding OCCS Grant
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the following resolution:
WHEREAS, the governing authority of OHVA, or its designee, has applied for funds available
through the Performance, Innovation, and Improvement Grant offered by the Ohio Council of
Community Schools (“OCCS”); and
WHEREAS, OCCS has reviewed the application and, in alignment with the “Budget” portion of the
application, has offered the Governing Authority a grant to aid in funding the initiative as outlined;
and
WHEREAS, the grant is contingent upon the Governing Authority accepting the grant award and
agreeing to additional terms of the grant.
NOW, THEREFORE, BE IT RESOLVED, that the Governing Authority hereby accepts the
Performance, Innovation, and Improvement Grant from the Ohio Council of Community Schools in
an amount not to exceed $37,800.
RESOLVED FURTHER, that the grant award shall be disbursed to fund only the items and initiatives
as outlined in the “Budget” portion of the application.
RESOLVED FURTHER, grant funds found to be used in an unapproved or untimely manner will be
returned to OCCS by the Governing Authority.
RESOLVED FURTHER, that in addition to providing OCCS with information on the outcomes in the
application, the Governing Authority will direct the school’s administration to:
• Schedule a monitoring site visit with your OCCS Regional Representative; and,
• Provide the governing authority and OCCS with an update.
The Head of School is hereby directed to schedule a monitoring site visit with the OCCS Regional
Representative. Further, the Head of School or designee shall provide the Board and OCCS with an
update regarding this grant within the next 6 months.
Discussion: Dr. Stewart explained the grant related to the Rock and Roll Academy. Mr. Wilkinson
agreed to provide data regarding student participation at the February Board meeting.
Moved: Moeller Seconded: Vasquez Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
c. 2021/2022 Annual Report
Motion XI: Resolution Regarding Annual Report
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the 2021-2022 Annual
Report (a copy attached hereto) as recommended by the Head of School.
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Discussion: Dr. Stewart summarized the contents of the Annual Report which is a legal requirement
in Ohio to be provided to parents.
Moved: Moeller Seconded: Arndt Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
d. Employment References – Written or Verbal Policy
Motion XII: Resolution regarding employment references
BE IT RESOLVED THAT the Board of Trustees of OHVA hereby approves the Employment Reference
– Written or Verbal policy as follows:
Employment References – Written or Verbal
The Governing Board of Ohio Virtual Academy recognizes that an employee or former
employee may request an administrator or an OHVA employee to provide an employment
reference either by letter or verbally. Any and all requests for a reference shall be
submitted to the appropriate administrator who has personal knowledge regarding the
individual’s personnel file and performance. No current or former employee shall have any
expectation that a letter of reference will be written upon request. The decision to comply
with a request for a reference letter or a verbal reference shall solely be at the discretion of
the administrator. No OHVA employee shall prepare or provide a letter of reference or a
verbal reference for a current or former employee of OHVA in violation of this policy.
If an administrator decides to prepare a reference letter, the Board expects the
administrator will provide only truthful comments concerning the employee or former
employee’s actual performance that can be substantiated by the administrator’s personal
knowledge and/or the individual’s personnel file. In accordance with law, an administrator
who, in the scope of his/her employment, provides a letter of reference or employment
reference may be entitled to a qualified privilege for statements included in that reference
letter, provided such statements were made in good faith, without malice, and in
accordance with this policy.
All Ohio Virtual Academy employees as well as OHVA administrators are prohibited from
providing a letter of reference, providing an employment reference or taking any other
action that assists or aids an OHVA employee, contractor or agent in obtaining a new job if
he or she knows or has reasonable cause to believe that such OHVA employee, contractor
or agent engaged in sexual misconduct regarding a minor or student in violation of State or
Federal law. "Assists" or “aids” does not include the routine transmission of administrative
and personnel files. The only exceptions permitted are those authorized by Section 8546 of
the Every Student Succeeds Act, such as where the matter has been investigated by law
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enforcement and the matter was officially closed due to lack of probable cause or where
the individual was acquitted or otherwise exonerated of the alleged misconduct.
If you have questions regarding this policy or your responsibilities under it, you must
contact the Head of School.
The Head of School is responsible for implementing this policy and training all OHVA employees and
administrators regarding their responsibilities under this policy as soon as administratively feasible.
Discussion: Ms. Dorner explained the statutory prohibition related to schools providing references
when an individual had engaged in misconduct related to a minor. Dr. Stewart confirmed the
administration’s adherence to such policy.
Moved: Lopez Seconded: Norton Vote: Arndt Y N
Davenport Y
N
Humbert Y
N
Lippens Y N
Lopez Y
N
M
oeller Y N
Norton Y
N
Richardson Y
N
V
asquez Y N
10. Other Updates
Mr. Wilkinson presented the certificate from Cognia showing Accreditation with
Distinction. OHVA is one of 95 out of 1,500 schools awarded Distinction.
a. Discussion/determination on Board Point Person(s) for specified subject matters
Mr. Vasquez confirmed that the following individuals will be the Board Point Person
for the administration to review issues with related to the specific subject matter
designated. Ms. Dorner advised all that each of them can consult legal counsel if an
issue develops that needs legal involvement. Additionally, each can consult with
other Board members regarding issues as they develop.
Board Point Persons:
Academic Susan Lippens
Human Resources Adam Davenport
Finance/Audit Jacob Moeller
Contracts/Governance Stephen Vasquez
11. Upcoming Event Dates and Communications
Mr. Vasquez reminded everyone that the next Board meeting will be held on December 6,
2022.
Ms. Dorner also indicated that the Sunshine Law Training will likely occur after the
December meeting prior to the holiday dinner.
Having no further business, Mr. Vasquez adjourned the meeting at 3:25 p.m.
1 Ohio Virtual Academy - Annual Report 2021-2022
Annual Report 2021 - 2022
2 Ohio Virtual Academy - Annual Report 2021-2022
Dear OHVA Parents and Community Stakeholders,
We are excited to share our news of the 2021/2022 school year.
Our school continued to be a popular choice by Ohio parents. In
2022 we served approximately 17, 600 students at Ohio Virtual
Academy. This growth demonstrates that OHVA has become a
viable option for many of our students in Ohio. We are excited, yet
humbled, by the trust parents have placed in our school. We
cherish the fact that we can partner with parents to provide an
outstanding educational experience for our students.
This edition of the Ohio Virtual Academy Annual Report provides
you with an understanding of our school’s academic achievements,
student activities and finances for the 2021/2022 school year.
Through ESSER funds, as well as Title 1 and state funding we have
been able to serve you and your child in a variety of ways including
continuing to provide top notch curriculum and support to help
students grow academically. The funds were used to provide
supplemental programs and academic supports through small
group instruction. They also assisted in providing additional training
for our teachers to use programs to help identify student
placement. The data assists us in providing data driven instruction
for our students. This information helps provide recognized areas
of weakness, so we can provide the necessary instruction to fill
learning gaps. Our academic staff continues to demonstrate their
dedication to the students and families that attend OHVA. It is our
sincere desire to see all students succeed.
We continued to utilize funds to support staffing in the Family
Transition, speech therapy and behavior specialist departments.
These staff members continue to help provide their distinctive
expertise along with our highly qualified special education staff to
provide support for our students with specific academic needs. We
were also able to address mental health concerns through
partnerships and curriculum to support our students and help them
to grow emotionally. We continue to grow in these departments
and will continue to fine tune the services offered our students with
specific academic, health and emotional needs.
A NOTE FROM OUR
HEAD OF SCHOOLS
o Be Connected
o Be Aware
o Be Impactful
o Bring Hope to Our
Students
3 Ohio Virtual Academy - Annual Report 2021-2022
We are extremely excited to share that we continue to see academic growth for our students, especially those who
have continued enrollment with OHVA year-over-year. Schools across the nation continue to feel the effects of
COVID and the learning loss that followed. OHVA is proud to say that we have continued working diligently and
students at OHVA have continued to grow academically.
We continued to work passionately to serve our students and used many tools and interventions to help meet
student’s individual needs. Teachers continued throughout the year to use ClassConnect sessions to meet with
students in large, small and individual sessions to help remediate and provide academic sessions in reading, writing,
math, history and science. These sessions were well attended, and parents and students provided feedback that
they found them to be helpful and informative.
As always it has been a pleasure serving the OHVA family and the OHVA team looks forward to continued
partnership with the students and parents who are enrolled with us. I hope you find the remainder of this report
provides you with an overview of Ohio Virtual Academy and its continued service to Ohio families.
Sincerely,
Dr. Kris Stewart, Ph.D.
Ohio Virtual Academy Senior Head of School
4 Ohio Virtual Academy - Annual Report 2021-2022
WHY WE EXIST
Ohio Virtual Academy is an innovative online school with passionate educators dedicated to
empowering students through an education experience tailored to each student’s needs.
Accountable
The Career Learning Program at OHVA helps students in grades 9 – 12, get ahead with courses in
Business and Information Technology.
Dual Enrollment program lets qualified students earn college credits on select courses.
Respectful
Ohio-certified teachers guide progress and tailor teaching to student needs.
Individualized Learning Plans target each student’s strengths and weaknesses.
Engaged
Engaging, highly interactive curriculum enriches and inspires.
Social events, extracurricular activities, and clubs bring students together.
5 Ohio Virtual Academy - Annual Report 2021-2022
At K-2 we recognize our academic success is built on a foundation of relationships with our students,
learning coaches, teachers, administration, school counselors, and additional OHVA staff working
together. It is important to identify that we are a team and cultivate those relationships first and foremost
as we begin the formative years of our student’s academic careers. This is why we enjoy starting the school
year out with our Meet Your Teacher Events. At the start of the 2021-22 school year, we hosted 68
locations across the state where our families had the opportunity to meet our OHVA teachers face to face
and learn more about daily instruction. We continue building those relationships throughout the school
year in daily Class Connect and 1:1 student, learning coach, and teacher conferences where it is a team
approach to develop individualized learning goals. We want the student and learning coach to participate
in and understand the learning goals and what the student should master by the end of the school year.
The 2021-22 school year allowed our K-2 academic team to increase our instructional support by adding
an I Support teacher within each teaching team adding more targeted small group instruction for students
who were working below grade level in the areas of reading and math. We also found that our students
were working at a social and emotional deficit, and by implementing the Zones of Regulation at the
beginning of each class we were able to provide students with the vocabulary to express their feelings.
The Zones also offered our students the opportunity to build a sense of community and empathy for one
another as they were able to share. In addition to our social-emotional support, we were able to provide
our students with a school counselor at each grade level offering a full school counseling program designed
to meet K-2 student needs.
KINDERGARTEN – GRADE 2
6 Ohio Virtual Academy - Annual Report 2021-2022
At the K-2nd grade level, we are building strong readers. Our students are learning to read so that when
they reach the upper elementary grades they can read to learn. We use state-approved assessments to
track our student’s academic growth. At the kindergarten level, students were assessed using the
Kindergarten Readiness Assessment-Revised. All K-2 students complete AIMSweb+, an online assessment
tool, which provides us with baseline data in the areas of reading and math. This is also used as our state
diagnostic assessment tool for reading. Every K-2
nd
grade student is benchmark assessed three times
throughout the school year; fall, winter, and spring. If a student scores on target to well below target the
student is labeled as a synchronous learner, will attend Class Connect instruction at their ability level, and
their Stride curriculum is adjusted in the areas of math, phonics, and language arts to meet the student’s
individual academic needs. Teachers provide daily small group instruction in the areas of math, phonics,
and language arts so that students learn to read fluently, comprehend what they read, and ultimately
become strong writers. 100% of our K-2 teachers are Orton Gillingham trained through IMSE which allows
us to implement a multi-sensory reading instructional approach in the classroom.
Our academic growth utilizing AIMSweb+ demonstrated a 99% completion rate which allowed us to place
students in the appropriate Stride curriculum level and small group instruction. We had 35% of our
kindergarten students enroll in the fall on target for reading, we ended the school year with a 21% increase
in scores to 56% of our Kindergarten students on target for the Spring AIMS+ benchmark. Of our K
synchronous learners who were not on target, 46% moved up an instructional level.
Our first-grade students enrolled in the Fall at 39% on target
in reading and we ended the school year with a 20% increase
in scores to 59% on target for the Spring AIMS+ benchmark.
Of those first-grade synchronous students who were not on
target, 46% moved up an instructional level. Our second-
grade students enrolled in the Fall at 52% on target, and we
ended the school year with a 9% increase in scores to 61% on
target for the Spring AIMS+ benchmark. Of those second-
grade synchronous students who were not on target, 41%
moved up an instructional level.
We believe in a
team approach
supporting our
students in their
social-emotional
learning, as well as
their academic
learning to reach
academic success.
7 Ohio Virtual Academy - Annual Report 2021-2022
It is our OHVA tradition to host Kindergarten Recognitions in May with the 2021-22 school year being
our second round of virtual events. All kindergarten students receive a package in the mail with a red
felt graduation gap and certificate of achievement. Many of our kindergarten students enjoy wearing
their red felt caps to class throughout the month of May. Our kindergarten team of teachers hosted a
total of 48 online celebrations that allowed family members to log in across the country to join along
with students and Learning Coaches to celebrate this significant milestone. It is always such a joy to
see all our kindergarten students with their red OHVA caps and beaming smiles.
Our K-2 Summer Reading Program was another great success with an average weekly attendance of
250-300 students. We strategically only invited those students who were not on target in their reading
at the end of the school year. We were able to have two teachers host weekly grade-level sessions for
9 weeks. Having two consistent teachers contributed to consistent student attendance. Students who
attended received 3 books in the mail. Our students were very engaged during the class sessions and
participated in great discussions.
At OHVA we believe in a team approach supporting our students in their social-emotional learning as
well as their academic learning to reach academic success. At K-2 our Focus Will Always Be Building
Relationships and Building Strong Readers!
8 Ohio Virtual Academy - Annual Report 2021-2022
GRADES 3-5
The 3-5 team focused on targeted academic instruction in Math, English Language Arts and Composition
aligned to Ohio’s Learning Standards. ELA teachers worked with students to strengthen their reading
comprehension, vocabulary, reading fluency and writing skills. Math instruction focused on fact fluency,
number sense, and grade level specific math standards. Fifth grade students engaged in one week of live
science instruction monthly, to reinforce the Ohio science standards and prepare for the spring science
OST. Grade level content area teachers implemented daily live small group targeted instruction aligned
to the grade level standards, utilizing the Online School Curriculum. Our integrated ELA and math
curriculum provides many opportunities for skill practice, interactive online activities, and lesson
differentiation.
Third through fifth grade students were given the MAP diagnostic assessment in math and reading to
measure their academic growth fall, winter, and spring. The results of the fall assessment determined
each student’s specific academic growth goals that helped determine their individual instructional path.
Students knew their goals for the year by participating in student led conferences to take ownership of
their academic growth. Our third-grade students that scored “on-track” for the MAP reading assessment
were able to be promoted based on the guidelines of the Third Grade Reading Guarantee. The Ohio
Department of Education recognizes the MAP assessment as an alternative assessment to demonstrate
grade level reading proficiency, and we are proud to be able to offer our 3
rd
grade students this option.
88% of our 3
rd
grade students met the state determined, MAP RIT score of 194 by the spring measure.
Students in grades 3-5 completed four interim assessments in math and reading. These were proctored
during Class Connect after an instructional cycle of Ohio standards were taught using the Stride
curriculum, and various other resources including, live class practice opportunities. The assessments took
place approximately every 5-6 weeks with an average 97% participation rate. These assessments covered
the concepts/ lessons taught during the previous weeks. Students experienced computer enhanced
questions on these assessments like the format on the state assessments. By assessing our students at
different intervals throughout the year, teachers and learning coaches gained critical information about
what standards students were mastering and which standards needed more practice and instruction. The
data from the assessments gave teachers information to determine what skills to concentrate their focus
on during class and the ability to align them to adaptive supplemental programs for students.
9 Ohio Virtual Academy - Annual Report 2021-2022
After each interim assessment, teachers met as a grade level subject area team to discuss the results of
the assessment, test question item analysis, determine remediation plans, and make any instructional
changes needed to the curriculum map. Students were also given a short pre-test on the standards before
each instructional cycle for teachers to determine prior knowledge and better focus their instruction
We are data driven in 3-5 and use student mastery, demonstrated growth and skill deficits, to determine
our instruction. Each grade level follows an outlined curriculum map in math and ELA that aligns the Ohio
standards to the Stride curriculum. The instructional teams meet weekly in TBT (Teacher Based Team)
meetings to discuss assessment data, class exit tickets, engagement, and social-emotional data for their
students. This allows them a scheduled opportunity to analyze and have team discussions to determine
the appropriate academic path for their students as well as, make sure the student has the proper
supports in place. The small groups for targeted instruction remain fluid throughout the year and team
discussions occur during TBT before a student is moved to a new instructional leveled group.
The Satellite Reading teachers worked with our 3
rd
grade emergent readers who were determined to be
“not on track” by the MAP Diagnostic Assessment. These highly qualified reading teachers worked with
small groups of students daily on reading fluency, comprehension, vocabulary, and writing to provide
appropriate intervention strategies to facilitate their growth. 57% of our 3
rd
grade students were able to
meet the TGRG reading cut score requirement, a reading sub score of 46 or scaled score of 683 on the
fall OST assessment and 68% of those that tested in the spring met the state determined score. Principals
were given the discretion to use student data to make determinations for promotion to 4
th
grade based
on individual student data with evidence of growth. We were able to promote 99% of our 3
rd
Grade
students based on these guidelines.
Instructional Support teachers
provided small group instruction
to students in the areas of math
and reading. They were able to
meet weekly with students to
provide small group targeted
academic support based on
assessment data from MAP,
previous state tests and Interim
Assessments. These highly
qualified teachers provided
students with specific
differentiated interventions to
strengthen areas of academic
weakness, moving towards
mastery of grade level content
standards
10 Ohio Virtual Academy - Annual Report 2021-2022
Our 3
rd
, 4
th
and 5
th
grade students who were determined well below grade level on the fall MAP reading
diagnostic, were able to work weekly with an Orton Gillingham trained Instructional Support teacher using
OG based strategies.
Students participated in monthly 7 Mindsets assemblies to develop social emotional learning. The monthly
7 Mindset themes were reinforced by teachers in daily classes. We were able to add an additional school
counselor to our team to provide a counselor for each grade level. Our 3-5 Counselors held small group
sessions to support students struggling with anxiety and emotionally impactful family circumstances.
Parents were sent quarterly newsletters from the counseling department with helpful resources and the
counselors set up a web page with numerous supports available to the families. Our counselors are a
critical part of the team approach to supporting the academic, social, and emotional growth of each child
in 3-5.
We continued using the Zones of Regulation curriculum with students meeting with their Intervention
Specialists in social skills groups. Our behavior specialist also met with a group of general education
students referred by their homeroom teachers for behavior support with the Zones curriculum. We used
this as a Tier 2 support and intervention with our 3-5 students. The whole staff was trained on the
curriculum and the corresponding vocabulary to reinforce this in class with those students using it to
regulate behavioral emotions.
Teachers set personal instructional goals to develop their classroom strategies facilitating the student
learning experience and fostering academic growth. They were given an actionable effective educator
rubric that included the updated Ohio OTES guidelines which was used to complete self-evaluations,
administrator informal observations and peer reviews with feedback. There were opportunities given
throughout the school year to share best practices during professional development and team meetings.
Teachers were also given opportunities to take classes and seminars outside of OHVA to develop their
professional growth. Utilizing grant funds, we were able to offer opportunities to train more reading
teachers and Intervention Specialists in Orton Gillingham Instruction at the close of the school year. The
implementation of the Orton Gillingham strategies will strengthen the reading instruction we provide for
all our 3-5 students and prepare teachers for upcoming Ohio Dyslexia legislation training requirements.
Together we SOAR in 3-5! Support. Opportunity. Achievement. Relationships
11 Ohio Virtual Academy - Annual Report 2021-2022
12 Ohio Virtual Academy - Annual Report 2021-2022
MIDDLE SCHOOL
The 2021-2022 academic year was another wonderful year of growth and opportunities in our Middle
School despite ongoing challenges going on for many of our families! We served approximately 4800
students in 6
th
, 7
th
, and 8
th
Grades! THE Middle School staff was comprised of a team of more than 160
General Education teachers, Intervention Specialists, School Counselors, Advocates, iSupport, and Support
Staff.
We continued our Middle School strategies of required Class Connect sessions in the core subjects of
Math, ELA, Science, History, and Career Explorations (CTE). A combination of online and offline academic
work times serve to appropriately prepare our students for High School and beyond. Student grades
continued to be based on individual students’ progress in the Online Middle School (OMS), monthly writing
samples, classroom assignments, and mathematics practice problems. Sessions were offered in both large
group and small group settings, as academically appropriate for individual students. Our iSupport team
continued to support students with another layer of academic reinforcement in Math and ELA. Students
with Special Needs are additionally supported by our Intervention Specialists in small group and/or 1:1
instructional setting.
Our Middle School students were also sustained by School Counselors for College Credit Plus (CCP), High
School Credit students, High School transition, as well as college and career planning. National Junior
Honor Society was also a part of OHVA Middle School. Students were selected based the national
requirements which incorporate the five pillars of scholarship, service, leadership, citizenship, and
character. As a result of the continued outstanding efforts of our Middle School Team – staff, families,
and students – an intense focus on data driven instruction, and the comprehensive set of programs and
supports offered to our students, we continued to grow academically.
13 Ohio Virtual Academy - Annual Report 2021-2022
Our 8
th
Grade Recognition in June 2022 was again held in an online format. We were able to recognize more
than 450 families and their successful 8
th
Grade students. We were able to celebrate current 8
th
Grade
National Junior Honor Society members and induct new members from 5
th
, 6
th
, 7
th,
and 8
th
grade. Many of
these students were present and shared how proud they were of this accomplishment in their student
slides. We also were able to highlight students who have been at OHVA since Kindergarten, and we were
able to recognize those in attendance.
We are enormously proud of our success at the Middle School and look forward to the future together! Our
Middle School motto is “We are THE Middle School. It Can Be Done!” This drives our culture, our goals, and
our day-to-day operations. We appreciate our families and their choice of THE Ohio Virtual Academy Middle
School!
This drives our culture, our goals, and our day-to-day
operations. We appreciate our families and their
choice of THE Ohio Virtual Academy Middle School!
We are enormously proud of our success at the Middle
School and look forward to the future together!
14 Ohio Virtual Academy - Annual Report 2021-2022
HIGH SCHOOL
“Be Connected. Be Aware. Be Impactful. Be
Effective. Bring Hope.”
The 2021-2022 school year marked the 20-year anniversary for the Ohio Virtual Academy, and it was a
great year! As such, the high school hosted several celebratory events throughout the year that also
coincided with a shift toward “normalcy” following covid restrictive measures. With this shift, the school
returned to hosting face-to-face events for students and families, proctoring students for state testing
requirements, as well as meeting in-person for professional development for our high school teaching
team. The Ohio Virtual Academy High School saw a steady rate of new and returning students, which led
to an eventual cap of enrollment of just over 16,000 students total in grades K-12 and approximately 6,000
at the high school level. Furthermore, the high school continued to grow and expand some areas of past
success and plan for changes and improvements for the following school year. Ultimately, the high school
team provided students with a stable student-focused learning environment, which resulted in several
areas of improvement across the board.
One of our earliest moments of success in the 2021-22 school year came along with our extensive review
and re-accreditation process through Cognia. The school leadership team dedicated several hours to the
Cognia review process as well as time spent in team and individual interviews with Cognia representatives.
To gain a sense of the depth of the review, the Cognia review team stated in its final report that they
“interviewed 73 individuals, observed 61 digital learning environments, and reviewed documents
provided by the school to determine areas of strength and further opportunities" (p. 13). The Cognia
Review team also interviewed families and students who also shared their value and commitment to
OHVA. While their final report took several weeks for them to prepare following their visits, the Cognia
review team shared a final 19-page report in January that indicated Ohio Virtual Academy scored well
above their average range for all institutions, and the Ohio Virtual Academy earned the 5-year
accreditation status.
Contrastingly, one of our latest moments where we formally recognized our success came at the
conclusion of the school year as we highlighted our achievements earned throughout the year. Our end
of year school meeting, held on June 13 and 14, 2022, was met with heightened excitement due to the
extended hiatus of in-person events due to Covid. For the first time since August 2019, our whole high
school staff met in person, along with the other grade band teams throughout OHVA, at the Kalahari
Resort and Conventions center in Sandusky. The high school team focused on celebrating successes in
each of our dedicated whole team meetings. Some highlights include: our record-breaking participation
rate in MAP testing, reaching our goal of 95% participation; an overall passing rate of 82%; and 1031
15 Ohio Virtual Academy - Annual Report 2021-2022
June graduates with a record number of 492 students attending the graduation ceremony! Some other
key accomplishments we shared with the high school team included our participation in over 1,300
Special Education meetings, 483 peer observations completed, our first ever OHVA National History Day
state qualifier and our second year of eSports. Furthermore, each department team collected moments
of success and workmanship that we highlighted separately.
Some of the programs we continued include our Impact Academy, Internet Café, the “7 Mindsets"
curriculum, and the growth of our Career Technical program. First, the OHVA Impact Academy is a peer-
mentoring group and a student-led initiative of the National Honor Society. The Impact Academy was
created to assist 9
th
grade students with either the transition to high school or transition to OHVA from
another school and has grown in student interest and impact each year. Further, they even led a highly
praised professional development session for teachers at the end-of-year conference at Kalahari. Next,
we continued the Internet Café program which provides an opportunity for our upper classmen to
socialize and get to know one another outside of the classroom. Then, our “7 Mindsets" curriculum
focuses on connections and being aware, so we can make an impact by creating HOPE for others. The
advisory staff held weekly homeroom sessions with students focused around the 7 Mindsets initiatives.
This half-hour time block created a safe space for students to work on social and emotional aptitude,
where they could make progress towards a successful high school career and life after graduation. Lastly,
our Career Technical Education (CTE) program continues to grow and attract more students to the
program. One area of success in CTE is with our SkillUp OHVA program, where students can gain
exposure to career-based explorations as early as kindergarten and all the way through high school. For
the high school, we expanded our CTE pathways to include Information Technology, Business, Health
Science, and Engineering, while also planning for further expansion of Early Childhood Education and
Agriculture Natural Resource Management for the 22-23 school year. At the conclusion of the 2021-22
school year the CTE team boasted several accomplishments such as 49 Industry Recognized Credentials
(IRCs) earned by students, 56 “Advanced” WebXam scores, and several dozen placements into Career
and Technical Student Organizations (CTSOs).
15 Ohio Virtual Academy - Annual Report 2020-2021
16 Ohio Virtual Academy - Annual Report 2021-2022
Ohio State testing is always a priority, major time commitment, and a collaborative effort for the high
school team. The high school staff focused on preparing students for the End of Course (EOC) exams, in
Algebra I, Geometry, English 10, American History, Government, and Biology. Teachers, intervention
specialists and the iSupport team worked in different ways to provide support at different levels. Our
iSupport team worked with students in each subject area with additional practice test and skills sessions
while the General Education teachers refined their courses and instruction using EOC testing blueprints to
address the tested skills and content. Our Intervention Specialists held additional targeted sessions to
develop foundational skills aligned to the subject-area content and the students’ IEPs. Continuous
improvement is also a priority for the high school, and in the 21-22 school year we focused on targeted
instruction in live sessions that included the reduction of coteaching teams. In other words, the number of
students invited and attended each session became smaller. The smaller class sizes were welcomed by
teachers, students, and families alike.
The high school also continued to utilize the class connect schedule developed in 2019 once again in 2022;
keeping the consistency of the schedule allowed for continued effective and focused instruction. The
morning hours of each school day were reserved for general instruction, while the afternoons were
dedicated to electives and career tech classes. Teachers held targeted small group instruction to address
specific skills and standards, which supported students in a more meaningful way. This propelled growth,
excitement, and confidence as students were increasingly successful in their studies. Another area where
the school continued its improvement is with its utilization of the Newrow program for live class connect
sessions. Following its introduction in the spring of 2019, teachers continued to practice and perfect
teaching strategies in the new system and push through technical challenges. One element of Newrow that
continues to be a benefit is the ease of ability to share video and multimedia; the high school admin team
emphasized using webcams during live sessions which resulted in both an increase in webcam usage for
both students and teachers.
To further grow teachers and staff, the administration team transitioned to the Ohio Department of
Education’s OTES 2.0 framework, which included additional evaluation elements, namely the elimination
of Student Growth Measures and SLOs and the addition of HQSD, high-quality student data. In addition,
teachers observed others in Peer Observations twice during the school year; first within their own subject
area and then secondly outside of their subject area. Teachers also reflected on the process and their
response to the Peer Observations is generally positive as they can learn, observe, and grow practices from
their colleagues. Another area of growth within the framework of teacher effectiveness is with our teacher-
based-teams (TBTs). The high school admin team revamped the TBT process and data reporting form
following committee meetings held in the previous school year. The TBT committee guided the decisions
to clarify the purpose of TBT, clarify the steps of the TBT cycle, and to further define and align the structure
of the TBTs. The result of the changes was well received where teachers reported an observed shift to more
productive and data-focused conversations.
17 Ohio Virtual Academy - Annual Report 2021-2022
In addition to the growth and success with students, teachers and support staff, the high school saw
substantial progress in credits earned during the 2021-2022 school year. During the fall semester,
students earned credit for 77.9% of the attempted high school courses. In the spring, students earned
credit for 84% of the attempted high school courses. Our Credit Recovery population also realized similar
success; our overall CR passing rate grew from 61.6% in 20-21 to 64.4% in the 2021-22 school year.
Furthermore, our CR team is seeing a reduction in the number of students requiring the CR coursework.
The number of courses offered in Semester 1 dropped from 9216 in 20-21 to 6768 in 2021-22. This
reduction in the CR population is another indicator that students are achieving greater success across the
board. All of these earned credits will directly impact the OHVA High School goal of students graduating
and moving on from OHVA with hope for their future.
Signatures:
AJM, MD, MM, AJS, AZ
18 Ohio Virtual Academy - Annual Report 2021-2022
The Career Learning Program at OHVA teaches the career skills students need to be successful after high
school. Whether students intend to continue their education, enlist in the military, or start their career
after graduation, our career learning program options can combine passion and interests with the skills
needed to compete for jobs in high-demand fields.
During the 2021-2022 academic year, our fourth cohort of state approved Career Technical Education
(CTE) pathway students began the program and our third cohort of CTE pathway students graduated with
46 students earning their blue CTE cords! As part of our CTE program, students have the opportunity to
take courses related to specific career fields, participate in student organizations, accumulate work-based
experience, earn industry credentials, and learn from professionals in their field.
Pathway students earned 183 Industry Recognized Credentials during the 21-22 academic year, which
is an 83% increase from last year! These credentials set students apart from their peers entering the
workforce by being able to show potential employers that they have attained industry relevant skills.
Eighty-four work-based learning events were held throughout the year, ranging from career fairs and
virtual industry speakers, to resume building workshops. Many of our students also participated in an
internship or work placement related to their pathway to apply the skills they learned in their courses in
the work setting. These experiences resulted in the accumulation of over 11,000 work-based learning
hours! An exciting hew partnership came to fruition during the 21-22 school year as Orion Education
Group partnered with the OHVA Health Science CTE pathways to provide courses and training that will
give students advanced standing within their Medical Assisting and Billing and Coding Programs.
The Career Learning team is proud of the success and growth of the program during the 2021-2022
school year. The opportunities for Career Learning students expanded to include two new pathway
offerings to meet a wider range of our students’ interests and industry needs. With this addition, there
are now 10 pathways offered in seven different career fields for our students to pursue. Career learning
at OHVA expands beyond the CTE pathways; OHVA offers career learning opportunities through the
Cardy Club and middle school and high school career exploration courses. The implementation of our
Cardy Club provides our elementary students with engaging activities in the form of micro-PBL lessons
that expand their knowledge of a range of industries and careers, while the exploration courses help
students discover the career options that fit their interests so they can develop a plan to reach their
career goals.
CAREER LEARNING PROGRAM
19 Ohio Virtual Academy - Annual Report 2021-2022
SPECIAL EDUCATION DEPARTMENT
The Special Education Department at OHVA contains 185 team members, that consists of Intervention
Specialists, School Psychologists, Speech Pathologists, Transition Liaisons, SPED Registrars, 504
Coordinators, Related Services Team, Behavior Specialists, Special Education Social Emotional Counselors,
and SPED Assistant Coordinators. It truly takes a team effort to be able to support the number of special
education students that we have the privilege of serving each year.
During the 21-22 school year, highest special education student population was 2,846. During the 21-22
school year, the number of students on a 504 Plan rose from 644 to 737. The 504-team held over 638
meetings. Intervention Specialists held 3,779 IEP meetings. Our School Psychologists held 173 initial ETR
meetings. As a school, we held 912 ETR meetings. All of these various meetings ensure that we are
properly servicing the student and meeting their needs in order for them to make progress.
We take compliance very seriously in our department. Staff are provided ongoing training and
professional development to make sure we are meeting federal and state requirements. Our Intervention
Specialists work closely with the General Education teachers, School Counselors, Advisors, Related
Services Providers, School Psychologists, and many other staff members to ensure our students’ needs
are being met and that they are showing growth. Through this hard work, we have met or exceeded our
yearly audits with Stride and OCCS
The department also met all compliance indicators on the 2021 Ohio
Department of Education Special Education Annual Rating. These audits
ensure that our documents meet compliance standards, and our
policies/procedures are in place to meet the needs of our students.
The special education department works collaboratively with various teams
throughout the organization to ensure our students receive wrap around
support. The special education department works closely with the general
education teachers through co-teaching and assisting with MAP and
Aimsweb assessments.
20 Ohio Virtual Academy - Annual Report 2021-2022
They work together in teacher-based teams to discuss student data to influence instruction and help to
develop best practices. Beginning in the 21-22 school year, we have added 1 additional Behavior
Specialist in grades 3-5. Allowing us to have a grade brand specific Behavior Specialist in each grade
band. The K-5 Behavior Specialists have implemented the Social Emotional curriculum, Zones of
Regulation. The 6th-12th grade Behavior Specialists have implemented The Core Project as their Social
Emotional curriculum. Both align with the Ohio Department of Education and CASEL. We have also
added 2 Special Education Social Emotional Counselors to help meet the increasing needs of our
students struggling with things such as anxiety, depression, and social emotional concerns. We want to
meet the needs of the whole child to help them succeed in and outside of the school setting.
21 Ohio Virtual Academy - Annual Report 2021-2022
GRADUATION 2020
22 Ohio Virtual Academy - Annual Report 2021-2022
We celebrated the Class of 2022 on Sunday, June 5
th
. After we unfortunately had to cancel our large,
face-to-face ceremony the past two years, we were finally able to celebrate our graduates in person. We
had over five hundred graduates attend our ceremony at the Celeste Center in Columbus, and it was a
wonderful day. In addition to celebrating in person, we held two virtual ceremonies on Thursday, June
30
th
. Using the ON24 platform, OHVA staff were able to celebrate live with students, family members and
friends, who joined together to congratulate the students on their success.
It was exciting to have mindfulness educator and trauma professional, Angie Corogin, as our keynote
speaker for the ceremony. We were happy to have Class of 2022 graduates perform the opening by
singing the Star-Spangled Banner and our OHVA Alma Mater. We also heard from four student speakers,
including our Student Council President, our class Valedictorian and Salutatorian, and a Class of 2020
alumni. They reflected on their time at OHVA, especially the way OHVA had prepared them for their
journey after high school.
Within our Class of 2022, we had 41 students graduate with an Ohio Honors Diploma; 26 students that
qualified for Early Graduation; and 75 students that graduated in August through the help of OHVA’s free
summer school program. In addition, OHVA had 17 graduates that completed both an Ohio High School
Diploma and an Associate Degree or equivalent hours using the College Credit Plus Program.
In addition to our face-to-face graduation ceremony and our two virtual celebrations, we celebrated our
graduates with several events throughout the spring semester, including our third annual Senior Send
Off Day. To further support our seniors, OHVA staff participated in our Celebrate a Senior initiative, and
provided notes of encouragement and congratulations throughout the semester. This tradition was
started during the 2019-2020 school year due to the pandemic and will continue with the tremendous
support of our OHVA staff.
The Staff, Administrative Team, and Board of Trustees of Ohio Virtual Academy are excited to see what
the future holds for our graduates. Congratulations to the Class of 2022. We can’t wait to see what you
do next.
GRADUATION 2022
23 Ohio Virtual Academy - Annual Report 2021-2022
FAMILY SPOTLIGHT
A Powerful Partnership
The Clarke-Alva children share a mixed heritage as their
mother Jazmin is from Mexico, and their father Vinton, a
computer engineer, is from Jamaica. Jazmin grew up and
graduated college in Mexico, but also had time in the United
States as a young girl and learned English while her father
studied for an advanced degree. Jazmin also attended
International School while she was young and appreciates
diversity. She shared, “I love other cultures and learning
about them. and learning about others, their languages and
their foods and their culture. When it comes to diversity,
sometimes people focus on the issues around racism, but
the positive side of it is even more powerful. There is so
much enrichment possible for us, to learn from others.”
Jazmin has dedicated herself to being available to support
each of her students. Being in OHVA has been a “wonderful
fit” for her family. She has some great advice for other
Learning Coaches who desire a great school experience with
Ohio Virtual Academy:
• The most important element is the attention, the
support, the supervision, they receive from their
parents and their teachers.
• We are taking on the responsibility of many roles when
we become Learning Coaches. It is important that we
are dedicated.
• Children need your support to be successful. Be
prepared to offer varying support depending on what
your children need.
• Have a functional learning space. It doesn’t have to be
large, but it needs to work for you.
• Virtual schools have given hope to those who need this
school option. Kids can flourish in this school
environment.
Ohio Virtual Academy is developing students to be their
best, and we are so very grateful for the passion and
dedication of Learning Coaches and families to help
students like Sofia and her siblings reach their potential.
~Contributed by Susie Ebie, School Community Relations Admin
On June 5, 2022, the clear melody and inspiring words were
sung,
“Looking through years gone by
Cardinals freely fly, we sing to thee, dear O-H-V-A.
Loyal to red and white, to you we will always fight
Keeping the memory of OHVA.”
These words of our OHVA Alma Mater resonated throughout
the Celeste Center, sung by graduate Sofia Alva. As she sang,
she was able to combine two things she loved – singing and
her school Ohio Virtual Academy. Sofia began with OHVA as
a kindergartener and on June 5 graduated with High Honors.
She was also our Northeast Vice President in National Honor
Society. She is now pursuing a psychology degree at the Ohio
State University. Her success is also a wonderful testimony
OHVA has always relied on the partnership with Learning
Coaches like Jazmin. Dedicated Learning Coaches and our
OHVA Staff, our “Champions,” together create a recipe for
student success. Sofia’s family is a wonderful example of how
our partnership, working together, can lead to empowered,
inspired, educated students ready to make an impact on the
world.
Sofia’s mother Jazmin Alva recalls those days when they
began OHVA years ago, “I loved the emphasis on literature. I
was convinced this was the best schooling option for us. It was
perfect for Sofia. I was able to give the attention and support
she needed.”
Sofia’s siblings are also OHVA students. Olympia was a 10
th
grader in 21-22, and Immanuel was in 7
th
grade. Each student
has individual interests and talents, and their unique
personalities. Olympia is interested in medical science, STEM
studies and has her own baking business. Immanuel enjoys
science, writing, engineering and hiking.
24 Ohio Virtual Academy - Annual Report 2021-2022
8
th
Grade Recognition
12
th
Grade Graduation
25 Ohio Virtual Academy - Annual Report 2021-2022
Everybody’s Welcome at OHVA: School Clubs Foster Diversity & Inclusion
Ohio Virtual Academy student clubs were on the rise for the 21-22 school year. More than 40 clubs for
students in all grade levels enabled students to engage in a variety of interests that ranged from art, to
history, to gaming, to social hangouts. OHVA Clubs provide important social interaction and social-
emotional learning opportunities for our students.
In keeping with the school’s Diversity & Inclusion board policy, the school was pleased to offer several
clubs with a special focus on diversity and inclusion. These clubs supported our D & I policy, but also our
school values to honor and respect the uniqueness of all individuals.
The Everybody’s Welcome to the Table Book Club explores concepts around diversity, “So that we can
have students interact and engage with different cultures and communities through the realm of
literature to bring awareness and access to inform them, in a way that they may not have access to
otherwise,” shared Geonavin Hernandez, the Club Leader and the school’s Diversity & Inclusion Analyst.
Students who signed up to participate were provided with a book to keep, and then used that in a
classroom discussion time together. In total 12 books were used for varied grade levels and over 250
books were distributed. Everybody’s Welcome to the Table Book Club/Summer Mini Camp began in the
summer of 2021 and continued through 21-22 school year and summer of 2022.
Exploring ideas and having quality conversations around
this topic is not limited to student interaction. Mr.
Hernandez has also been supporting our staff with
professional development and leads a school D & I
committee that includes staff and OHVA parents.
He and Mr. Tarik West, our Career Learning Principal, also
lead our Black and Brown Men of Excellence (BBME) Club.
The club was open to all students, but the primary purpose
was to provide a platform specifically for young men of
color. “The focus was to empower them, to help them to
develop as confident, accountable, intelligent, purpose-
driven men of color,” Mr. Hernandez shares. “We were
once young men just like them, in their shoes. We want to
give them the opportunity to be themselves and offer a
helping hand and mentorship as they grow and develop.
Seeing the students open up, and building those
relationships is invaluable.”
Ohio Virtual Academy is thankful for our diverse school
population and is pleased to see these educational efforts
moving forward to create a welcoming, respectful and
inclusive learning environment and culture.
.
26 Ohio Virtual Academy - Annual Report 2021-2022
27 Ohio Virtual Academy - Annual Report 2021-2022
2021 – 2022 REPORT
28 Ohio Virtual Academy - Annual Report 2021-2022
29 Ohio Virtual Academy - Annual Report 2021-2022
FINANCIAL OVERVIEW 2021-2022
27 Ohio Virtual Academy - Annual Report 2020-2021
30 Ohio Virtual Academy - Annual Report 2021-2022
OUR STUDENTS
Ethnicity
Economics
American Indian or Alaska
Native - .6%
Asian - 2%
Black or African-
American - 23%
Hispanic or Latino - 4%
Multi-racial
Native Hawaiian or
Other Pacific Islander
Undefined
White or Caucasian - 70%
Free Lunch Eligible - 39%
Not Eligible - 38%
Reduced Lunch Eligible - 13%
Unknown Eligibility - 10%
31 Ohio Virtual Academy - Annual Report 2021-2022
3,273
2,028
805
735
5,094
5,228
ENROLLMENT IN OHIO REGIONS
32 Ohio Virtual Academy - Annual Report 2021-2022
32 Ohio Virtual Academy - Annual Report 2021-2022
33 Ohio Virtual Academy - Annual Report 2021-2022
OUR FACULTY and STAFF
Faculty Degrees
Bachelor's Plus
51%
Master's Plus
49%
Doctorate
<1%
BY THE
NUMBERS
Highly Qualified
Teachers
34 Ohio Virtual Academy - Annual Report 2021-2022
Board of Trustees
• Stephen Vasquez: President
• Susan Lippens: Vice President
• Jacob Moeller: Treasurer
• Jennifer Wise: Board Member
• Kelly Arndt: Board Member
• David Kalman: Board Member
• Matt Norton: Board Member
• Adam Davenport: Board Secretary
• Gina Lopez: Board Member
• Patty Humbert: Board Member
• Benjamin Lochbihler: Board Member
• Tiaunna Richardson: Board Member
OHVA Administration
• Kristin Stewart, Senior Head of School
• Kyle Wilkinson: Director of Academics
• Emily Rogers: Sr. Operations Manager
• Johna McClure: Special Programs Director
• Courtney Rahe: EMIS Coordinator
• Heidi Ragar: Manager, At Risk Services
• Kathy Pine: Student Support Administrator
• Susie Ebie: School Community Relations Administrator / Family Support
• Shana Van Grimbergen: Title and Federal Grants Coordinator
• Amy Booth: Professional Development Coordinator
• Christy Echevarria: Manager, Special Education
• Sharon Annis: Data and Project Management
35 Ohio Virtual Academy - Annual Report 2021-2022
• Debbie Wotring: K-2 Principal
• Amy Helm-Borchers: 3-5 Principal
• Laura Houser: Middle School Principal
• Marie Mueller: 9th Grade Principal
• Andrea Zawisza: 10th Grade Principal
• Andrew Smerekanich: 11th Grade Principal
• Megan Daley: 12th Grade Principal
• Lauren Logan: Career Readiness Education Program Administrator
• Tarik West: Career Readiness Education Academic Administrator
Charter Sponsor
• Lenny Schafer: Executive Director, Ohio Council of Community Schools
OHIO VIRTUAL ACADEMY
1690 Woodlands Dr. Suite 200, Maumee, OH 43537-1622
Phone: 419-482-0948
Fax: 866-339-9071
https://OHVA.K12.com
Sponsor Statement: Ohio Council of Community Schools (OCCS) uses various methods to evaluate the
school’s performance including published tests and other academic scores such as the Ohio Department
of Education Local Report Card and supporting data. OCCS regional representatives visit our partner
schools regularly ensuring compliance with federal, state, and contractual requirements. The results of
this monitoring for the 2021-2022 school year are published in the 2021-2022 Ohio Council of
Community Schools Annual Report, available after November 30 at www.ohioschools.org
FY23 October 2022 submission
IRN No.: 142950
County: Lucas
Type of School: Internet/Computer Based
Contract Term:June 2024
School Name:
Forecasted
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2020 2021 2022 2023 2024
2025 2026
2027
Operating Receipts
State Foundation Payments (3110, 3211) 89,020,740$ 124,799,880$ 98,668,229$ 88,920,045$ 88,920,045$ 88,920,045$ 88,920,045$ 88,920,045$
Charges for Services (1500) - - - - - - - -
Fees (1600, 1700) - - - - - - - -
Other (1830, 1840, 1850, 1860, 1870, 1890, 3190) 936,641 1,102,548 1,484,108 1,421,544 1,377,195 1,293,295 1,293,296 1,293,296
Total Operating Receipts 89,957,380$ 125,902,428$ 100,152,337$ 90,341,589$ 90,297,240$ 90,213,340$ 90,213,341$ 90,213,341$
Operating Disbursements
100 Salaries and Wages 24,223,983$ 30,337,337$ 33,587,516$ 37,051,769$ 34,995,776$ 35,331,050$ 36,384,981$ 37,470,531$
200 Employee Retirement and Insurance Benefits 8,786,127 10,789,094 12,140,766 13,612,509 13,152,677 13,383,257 13,784,755 14,198,297
400 Purchased Services 47,522,376 68,731,663 59,070,322 62,360,271 56,700,861 38,674,038 37,218,609 35,719,517
500 Supplies and Materials 18,989,074 28,262,085 21,190,944 18,388,079 17,957,609 17,957,609 17,957,609 17,957,609
600 Capital Outlay -New 141,373 78,841.89 196,787.50 211,354 166,999 160,000 160,000 160,000
700 Capital Outlay - Replacement 183,200 99,426 33,000 33,000 33,000 55,000 55,000 55,000
800 Other 14,923 8,239 5,893 7,806 7,106 7,106 7,106 7,106
819 Other Debt - - - - - - - -
Total Operating Disbursements 99,861,057$ 138,306,686$ 126,225,229$ 131,664,788$ 123,014,028$ 105,568,059$ 105,568,059$ 105,568,059$
Excess of Operating Receipts Over (Under)
Operating Disbursements (9,903,676)$ (12,404,257)$ (26,072,892)$ (41,323,199)$ (32,716,788)$ (15,354,719)$ (15,354,718)$ (15,354,718)$
Nonoperating Receipts/(Disbursements)
Federal Grants (all 4000 except fund 532) 10,136,342$ 11,772,137$ 26,440,397$ 33,570,254$ 28,917,493$ 11,555,424$ 11,555,423$ 11,555,423$
State Grants (3200, except 3211) 5,000 142,657 4,002,553 3,796,295 3,796,295 3,796,295 3,796,295 3,796,295
Restricted Grants (3219, Community School Facilities Grant) - - - - - - - -
Donations (1820) - - - - - - - -
Interest Income (1400) 4,341 549 - 6,000 3,000 3,000 3,000 3,000
Debt Proceeds (1900) - - - - - - - -
Debt Principal Retirement - - - - - - - -
Interest and Fiscal Charges - - - - - - - -
Transfers - In - - - - - - - -
Transfers - Out - - - - - - - -
Total Nonoperating Revenues/(Expenses) 10,145,684$ 11,915,343$ 30,442,950$ 37,372,549$ 32,716,788$ 15,354,719$ 15,354,718$ 15,354,718$
Excess of Operating and Nonoperating Receipts
Over/(Under) Operating and Nonoperating
Disbursements 242,008$ (488,914.00)$ 4,370,057.73$ (3,950,650)$ 0.00$ 0.00$ 0.00$ 0.00$
Fund Cash Balance Beginning of Fiscal Year 4,427,498$ 4,669,506$ 4,180,592$ 8,550,650$ 4,600,000$ 4,600,000$ 4,600,000$ 4,600,000$
Fund Cash Balance End of Fiscal Year 4,669,506$ 4,180,592$ 8,550,650$ 4,600,000$ 4,600,000$ 4,600,000$ 4,600,000$ 4,600,000$
Assumptions
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Staffing/Enrollment 2020 2021 2022 2023 2024
2025 2026
2027
Total Student FTE 11829 17845 14570 12898 12898 12898 12898 12898
Instructional Staff 526 693 673 695 600 600 600 600
Administrative Staff
Other Staff 62 64 41 43 38 38 38 38
Purchased Services
Statement of Receipt, Disbursements, and Changes in Fund Cash Balances
For the Fiscal Years Ending 2020 through 2022, Actual and
the Fiscal Years Ending 2023 through 2027, Forecasted
Actual
Actual
Forecasted
Rent 227,462$ 233,512$ 251,774$ 272,157$ 272,157$ 293,309$ 293,309$ 293,309$
Utilities 4,407$ 5,681$ 6,239$ 7,118$ 7,118$ 7,474$ 7,848$ 8,240$
Other Facility Costs 200,138$ 221,334$ 212,593$ 247,978$ 225,978$ 233,038$ 240,451$ 248,235$
Insurance 91,408$ 111,861$ 146,404$ 175,016$ 150,316$ 153,322$ 156,389$ 159,516$
Management Fee 7,533,889$ 14,071,989$ 10,814,314$ 15,000,623$ 11,910,387$ (0)$ (0)$ 0$
Sponsor Fee 1,326,730$ 1,861,627$ 1,480,023$ 1,333,801$ 1,333,801$ 1,333,801$ 1,333,801$ 1,333,801$
Audit Fees 20,242$ 26,148$ 18,598$ 26,900$ 26,900$ 28,245$ 29,657$ 31,140$
Contingency -$ -$ -$ -$ -$ -$ -$ -$
Transportation -$ -$ -$ -$ -$ -$ -$ -$
Legal 37,882$ 52,027$ 80,145$ 70,000$ 45,600$ 50,000$ 51,000$ 52,000$
Marketing
-$ -$ -$ -$ -$ -$ -$ -$
Consulting -$ -$ -$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
Salaries and Wages -$
Employee Benefits -$
Special Education Services 3,816,892$ 4,190,584$ 4,357,807$ 3,749,598$ 3,749,598$ 3,749,598$ 3,749,598$ 3,749,598$
Technology Services 6,838,781$ 9,794,276$ 8,708,547$ 8,631,050$ 8,315,409$ 2,631,106$ 1,833,836$ 320,353$
Food Services -$
Other 27,424,548$ 38,162,624$ 32,993,878$ 32,746,030$ 30,563,598$ 30,094,146$ 29,422,721$ 29,423,325$
Total 47,522,376$ 68,731,663$ 59,070,322$ 62,360,271$ 56,700,861$ 38,674,038$ 37,218,609$ 35,719,517$
- 0.00 - - - 0.48
Financial Metrics
Debt Service Payments -$ -$ -$ -$ -$ -$ -$ -$
Debt Service Coverage 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Growth in Enrollment -6.45% 50.86% -18.35% -11.47% 0.00% 0.00% 0.00% 0.00%
Growth in New Capital Outlay 23.69% -44.23% 149.60% 7.40% -20.99% -4.19% 0.00% 0.00%
Growth in Operating Receipts -4.58% 39.96% -20.45% -9.80% -0.05% -0.09% 0.00% 0.00%
Growth in Non-Operating Receipts/Expenses -0.83% 17.44% 155.49% 22.76% -12.46% -53.07% 0.00% 0.00%
Days of Cash 17.07 11.03 24.73 12.75 13.65 15.90 15.90 15.90
Assumptions Narrative Summary
Description
Beginning
Year Balance
Principle
Retirement
Interest Expense
Ending
Year Balance
Debitor/
Creditor
FTE Review $ - $ - $ - $ -
Loan A $ - $ - $ - $ -
Loan B $ - $ - $ - $ -
Line of Credit $ - $ - $ - $ -
Notes, Bonds $ - $ - $ - $ -
Capital Leases $ - $ - $ - $ -
Payables (Past Due
180+ days)
$ - $ - $ - $ -
Total $ - $ - $ - $ -
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Purchased Services: Other 2020 2021 2022 2023 2024 2025 2026 2027
College Credit Plus 499,798.87$ 637,530.01$ 510,345.28$ 588,074.00$ 522,021.00$ 522,021.00$ 522,021.00$ 522,021.00$
Online Curriculum 24,299,687.45$ 33,599,555.14$ 27,736,229.25$ 27,366,120.89$ 25,276,166.73$ 25,276,166.73$ 25,276,166.73$ 25,276,166.73$
Professional Development 496,187.03$ 233,264.99$ 614,410.39$ 470,045.54$ 478,336.20$ 478,336.20$ 478,336.20$ 478,336.20$
Student Internet Reimbursements
564,799.63$ 649,033.75$ 468,588.70$ 411,961.80$ 412,000.00$ 412,000.00$ 412,000.00$ 412,000.00$
Student Services 34,751.53$ 34,751.53$ 70,010.75$ 440,159.79$ 503,982.99$ 34,530.64$ 35,105.68$ 35,709.46$
Staff Telephone and Internet 560,469.31$ 751,399.67$ 607,627.58$ 606,256.32$ 628,551.43$ 628,551.43$ 628,551.43$ 628,551.43$
Testing 905,000.52$ 2,193,234.99$ 2,918,395.30$ 2,790,919.11$ 2,667,540.00$ 2,667,540.00$ 1,995,540.00$ 1,995,540.00$
Travel 63,853.88$ 63,853.88$ 68,271.08$ 72,492.17$ 75,000.00$ 75,000.00$ 75,000.00$ 75,000.00$
Total 27,424,548.22$ 38,162,623.96$ 32,993,878.33$ 32,746,029.61$ 30,563,598.35$ 30,094,146.00$ 29,422,721.03$ 29,423,324.82$
-$
Fiscal Year 20XX-20XX Projected Debt
Receipts:
Base Foundation: Prior to FY22 funding was $5,979.92 per FTE plus $25 for facilities. The calculation for FY22-FY23 uses the new Ohio phase-in formula. The Ohio Virtual Academy's guarenteed minimum rate is $7,136, per the state.
State Grants: FY23 - FY27 includes estimates for Student Wellness and Success funds.
Disbursements:
Purchased Services/Supplies and Materials/Capital Outlay/Other: Expenses are consistent with enrollment plus cost of living increases.
Utilities: There was no utilities expense for FY19, as utilities were included in the office rent. There is utilities expense starting in FY20 for the new office space.
Other Facility: This includes building maintenance and security, copier rentals, telephones, internet and postage.
Sponsor Fee: This is a fee paid to the Ohio Council of Community Schools. It is a percentage of state foundation funding.
Legal: The legal fees for FY22 an FY23 are higher due to a renegotiation of the contract between Ohio Virtual Academy and K12.
Special Education Services: This includes related services for the school's special education students.
College Credit Plus: Many Ohio Virtual Academy students take advantage of the College Credit Plus program. Tuition is included in purchased services and textbooks are included in supplies.
Online Curriculum: This includes the cost of the online curriculum used by both the students and instructional staff.
Student Internet Reimbursements: Parents of students are eligible to receive a partial reimbursement of their internet costs. Internet service is provided for free to homeless students.
Staff Telephone and Internet: Instructional and support staff work remotely. Ohio Virtual Academy provides telephones to the employees as well as reimbursement for home internet service.
Supplies and Materials: This includes office supplies for school staff, providing computers to students, and textbooks and other instructional materials provided to students.
Other: This includes bank service charges, dues and subscriptions, and other miscellaneous expenses.
Professional Development: Expenses remaining flat year-over-year. As COVID restrictions are lifting, more professional development events have become available.
Estimated FTE: The estimated FTE for FY23 is12,898 and is projected to be 12,898 for FY24 - FY27. The FTE for FY23 - FY27 is projected to remain flat at this time.
Instructional Staff: Staffing for FY23 is based on the current staff headcount. Staffing will decrease in FY24 - FY27 as we are not expecting a significant increase in enrollment.
Administrative Staff: Ohio Virtual Academy does not employ any administrative staff. Administrative staff are provided by the management company/operator, K12.
Other Staff: This category includes student support staff. Staffing for FY23 is based on the current headcount and will decreae slightly for FY24 - FY27 as some positions will not be backfilled if enrollment stays flat.
Other: This includes casino tax payments, a program enrichment grant provided by OCCS (the sponsor) and other state and local funding. Casino payments were forecasted for FY23 through FY27.
The OCCS grant is based on
the amount specified in the contract between OCCS and Ohio Virtual Academy.
OCCS provided an additonal grant in FY23 to cover the cost of addiltional curriculum. We
are not
we
will receive the
additional grant from OCCS in FY24 - FY27.
Federal Grants: The school will still utiltize ESSER II, ARP ESSER, ARP IDEA, and ARP Homeless throughout FY23-24, All CARES related funding is due to expire by FY24. Other grants will align with enrollment.
Salaries and Wages: FY23
wages are based on current actuals. For FY23-FY24 additional stipends, sign-on bonuses,
and retention
bonuses
are being offered to attract retain staff,. Salary and wages also includes incremental merit
increases each year.
Employee Retirement and Insurance Benefits: These are estimated at 39% of salaries in FY23. FY24 - FY27 show incremental increases for inflation. Rates may vary because the sign on and retention bonuses
will have lower benefit rates, and will only include retirement and medicare expense.
Rent: This is rent for the office where the administrative staff work. Rent is increasing fyear-over-year per leasing agreement.
Management Fee: This is a fee charged by K12, the management company, and is calculated as a percentage of designated revenues. Services provided by K12 for this fee include personnel
management; facility management; consulting and liaison services with the Sponsor, Ohio Department of Education, and other agencies; management services regarding special education,
English Language Learning and Section 504 programs, related services and reimbursements; development, drafting and maintenance of forms, operations manuals, handbooks, guides, and
policies and procedures; consultation, monitoring and oversight of EMIS and other state reporting systems; assistance in applying for grants; budgeting and financial reporting; maintenance of
financial and student records; pupil recruitment; admissions; student discipline; etc. The management fee is reduced in each year by a credit to be issued by K12 in the amount of the deficit in
order to maintain a specified net asset balance. If the management fee is not large enough, the remainder of the credit will go against the technology fee.
Technology Fee: This is a fee charged by K12, the management company, and is calculated as a percentage of designated revenues. Services provided by K12 for this fee include monitoring of the
Online School; fixing production issues; generating reports on pupil academic performance, attendance and progress; seeking and securing competitive pricing and centralized purchase
discounts for computers, monitors, printers, software and other peripherals; training school staff, parents and students on technology systems; developing, designing, publishing and
maintaining the school's interactive website; maintaining the school's computer and telephone network; determining hardware configurations (including software and operating systems) for the
school's technology needs; providing support for school employees and students; proposing for the governing authority adoption policies and procedures regarding the responsible use of
computer equipment and other school property; etc.
Student Services: This includes supplemental curriculum and special education assistive devices. The FY23 through FY24 expenses are higher than the other years due to spending restricted
grant funds.
Testing: This includes the costs for state mandated testing. Since Ohio Virtual Academy is a virtual school, rooms must be rented at many locations throughout the state where students can take the required
tests. Computers and tech support must be provided. Teachers must travel to the test sites to proctor the tests and their travel expenses are reimbursed. Purchased services also include test site rentals,
teacher travel and tech support. Computers are included in supplies. Testing expenses decreased in FY20 due to COVID. In FY21 testing cost increased due to an increase in the number of testing sites
needed to allow for social distancing. FY23-25 shows an increase due to increase facility rental fees, but FY6 and FY27 show a decrease with the expectation of fewer COVID related restrictions.
Travel: Travel will remain relatively flat from FY23 - FY27 as we many COVID restictions are lifting, allowing for more teachers to travel as needed.
Capital Outlay: This includes computers for instructional and support staff. Included are both the new computers for new hires and replacement computers as they are needed.
Ohio Virtual Academy has no debt.
Ohio Virtual Academy's management company/operator is K12, Inc.
In each forecasted year, Ohio Virtual Academy's revenues are equal to its expenses. This is because according to the Educational Products and Administrative and Technology Services Agreement
FY23 Proposed Budget
October 2022
Assumptions
FY23 Proposed
Budget (October)
FY23 Approved
Budget (June)
ENROLLMENT:
Average Enrollment
14,368 16,371
STUDENT/TEACHER RATIOS:
Elementary School (K-5) 60:1 60:1
Middle School (6-8) 190:1 190:1
High School (9-12)
200:1 for most, 350:1 for
PE and 175:1 for CRE
200:1 for most, 350:1 for
PE and 175:1 for CRE
SPED Intervention Specialists (K-8) 16:1 16:1
SPED Intervention Specialists (HS) 24:1 24:1
K-5 Advisors 400:1 400:1
Middle School and High School Advisors 300:1 300:1
High School Counselors 350:1 350:1
FUNDING PER FULL-TIME STUDENT:
Base State Foundation 7,136$ 7,136$
* Special Ed - Based on disability, no changes in rates
* CRE - Based on course category, no changes in rates
BUDGET:
Revenue 127,714,139$ 142,303,618$
Expenditures 129,567,194$ 142,380,828$
Deficit (1,853,056)$ (77,210)$
FY23 Proposed Budget Summary
K12 will issue a deficit credit that will enable OHVA to maintain net assets of $250,000 excluding net capital
assets and entries related to GASB 68 and GASB 75.
FY23 Proposed
Budget (October)
FY23 Approved
Budget (June)
Variance
Higher/
(Lower)
% Change
Average Enrollment 14,368 16,371 (2,003) -12%
Total Revenue 127,714,139.00$ 142,303,618$ (14,589,479)$ -10%
Teacher Expenses 54,403,242.00 56,256,774 (1,853,532) -3%
Student Expenses 45,345,177 53,371,935 (8,026,758) -15%
Student and Family Services Expenses 3,963,099.00 4,226,484 (263,385) -6%
Administration and Governance Expenses 16,547,822 18,375,389 (1,827,567) -10%
Technology Expenses 8,631,050 9,498,141 (867,091) -9%
Insurance/Facilities/Other Expenses 676,804 652,104 24,700 4%
Total Expenses 129,567,194 142,380,828 (12,813,633) -9%
Surplus (Deficit)-Prior to K12 Credit (1,853,055)$ (77,210)$ (1,775,845)$ 2300%
FY23 Proposed Budget Variance
Explanations
Enrollment – Average enrollment decreased by 2,003 students. K-5 decreased by 1,338, middle school
311, and high school decreased by 355.
Total Revenue – Basic, special education and career technical funding are
decreasing
due to enrollment and
an adjustment to the new funding formula. The new funding formula guarantees a minimum per pupil
rate of $7,136. FY23 Federal grant amounts include actual amounts known at this time. Remaining
ESSER/CARES grants were adjusted to account for actual revenue spent in FY22. Both Casino and
Student Wellness and Success funds are estimates based on previous year rates.
Teacher Expenses –Overall, teacher expenses decreased due to lower enrollment. Fewer instructors will be
needed, and less teacher related expenses. The total for SPED contractors also decreased due to
enrollment. Benefits are currently trending lower than anticipated.
FY23 Proposed Budget Variance
Explanations (Continued)
Student Expenses – Most student expenses are decreasing with enrollment. Testing cost decreased due to
enrollment and testing cost is trending lower than anticipated. K12 expenses decreased due to
enrollment and an alignment of charges to account for anticipated year-end credits.
Student and Family Services Expenses – Expenses are decreasing due to enrollment. All other expenses
were estimated based on actuals
.
Administration and Governance Expenses – The K12 management
fee
and OCCS sponsor fee are
decreasing with revenue.
Technology Expenses – The K12 technology fee is decreasing with revenue.
Insurance/Facilities/Other Expenses – Most facility cost is expected to remain the same as the June
budget. We now have
the
actual amount
for
liability insurance, which is an increase of $25K.
Detail of K12 Charges Other
Other K12 Services:
FY23 Proposed
Budget
FY23 Approved
Budget (June)
Variance
Higher/(Lower)
% Change
Testing Nirvana
77,936.89
93,884.00
(15,947)
$
-17%
Related Service Manager 11,005.29
11,005.29
-$
0%
USA Test Prep 12,000.00
12,000.00
-$
0%
NWEA 139,040.60
139,040.60
-$
0%
Total
239,983$
255,930$ (15,947)
$ -6%