Promotion Criteria Report (GR K-12)

Promotion Criteria Report (GR K-12) - RPCR

Use the Promotion Criteria Report (RPCR) to ensure that a student's promotion criteria information is accurately reflected in ATS. If a student's

promotion criteria information is reflected incorrectly in ATS, your staff should update the information using the guidance below. for aClick here

video on managing students' promotion criteria.

PROFILE 02-M-400 New York City Public Schools 01-11-11 11:00:51

RPCR0100-TEST-T ATS Report Selection Screen (RPCR) 00038-FBURGOS

==>

GRADE K - 12 PROMOTION CRITERIA REPORT

SELECTION CRITERIA:(ENTER SPECIFIC CRITERIA, LEAVE BLANK FOR ENTIRE SCHOOL)

GRADE LEVEL (E.G.03) (DEFAULT IS ALL): __

GRADE CODE (DEFAULT IS ALL): ___

OFFICIAL CLASS (DEFAULT IS ALL): ___

STUDENT ID : ___ ___ ___

SORT OPTIONS: (ENTER A "Y", DEFAULT IS ALPHA)

SORT BY GRADE LEVEL, ALPHA : _

SORT BY GRADE CODE, ALPHA : _

SORT BY OFFICIAL CLASS, ALPHA : _

EMAILID: ____________________ @SCHOOLS.NYC.GOV SUBJ: _______________________

PRINT OPTION: ( ENTER PRINTER INFORMATION )

DIST: 000 LOC: OPA PRINTER: 1 HOLD: N

Press F6 to execute

F1/Help F2/ F3/Quit-return F4/Lookup F5/ F6/Execut

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

Column Title Indicator/Definition Notes

STUDENT

NAME,

STUDENT

ID, OFF

CLS, GRD,

GRD LEV

Biographical Information

PROMO

CRITERIA

Student's promotion criteria

as calculated by ATS.

The ATS uses in order to assign promotion criteria is available to schools. logic See below for

.an explanation of the promotion criteria codes

OVR AGE Indicates if a student is

over-age for his/her current

grade level.

Status is calculated using student's DOB and grade level. For promotion policy purposes, grade

8 students are considered if they turn 16 by December 31 of the school year for whichover-age

promotion decisions are being made; e.g. grade 8 students must be 16 by December 31, 2011

for the 2011-2012 school year.

PRV RET Indicates if a student has

repeated a grade in the past

three (3) years.

Student is flagged PRV RET if his/her end-of-year grade level is identical for two consecutive

school years within the past three years. For promotion policy purposes, grade 8 students are

considered if they have been previously retained at least in previously retained once middle

.school grades (grades 6-8)

SPEC ED

"Y": Student has an

IEP

Blank: Student

does not have an

IEP

Missing: Check

AUTH CD: in CAP

IEP Special ED flag in ATS pulled from Authorization Code (AUTH CD) in CAP.

Additional IEP Special Ed Indicators (TBLD 991)

C INITIAL REFERRAL, CLOSED NOT SE

D DECERTIFIED, NOT SE

H RECOMMENDED NO SERVICES, NOT SE

P PRESCHOOL DISABILITY IEP

Y HAS SCHOOL AGE IEP

IEP CRI

STD: Standard

IEPCriteria:

indicates student

follows standard

grade-level

promotion criteria as

outlined in

Chancellor's

Regulation A-501.

MOD: Modified

Criteria: IEP

indicates modified

promotion criteria.

Student follows the

modified promotion

criteria as described

in his/her IEP.

NONE: Student's

IEP specifies that

he/she does not

participate in State

tests and is not held

to promotion criteria.

Student is NYSAA

eligible.

For the September 2011 - August 2012 school year, students in grades 3-8 with existing IEPs

will be held to the promotion criteria indicated in their IEP* January 30, 2012. This deadlineby

does not apply to initial referrals and students new to NYC DOE. Students in grades 3-8 who

are initial referrals or new to NYC DOE are held to the promotion criteria indicated in their IEP*

May 20, 2012. Changes made to promotion criteria after these dates will apply to theby

2012-2013 school year.

*Deadline is based on IEP conference date as indicated in SESIS/CAP.

LEP FLG

"Y" Receiving:

Student is entitled to

English Language

Learner services

based on the LAB-R

exam

"E" Eligible :

Student has a home

language other than

English and is

eligible for testing on

the LAB-R.

Note: Only students

who have recently

entered the NYC

DOE school system

and have not yet

taken the LAB-R

exam should have

an "E" indicator.

Blank: Student is

not entitled English

Language Learner

services

Additional LEP Indicators (TBLD 191)

N NOT ENTITLED AS PER SCHOOL

P PASSED/TESTED OUT

R TESTED OUT-NEVER ENTITLED

S ENTITLED AS PER IEP

W NOT ENTITLED

X NOT ENTITLED AS PER IEP

Z ENTITLED AS PER SCHOOL

SIFE FLAG

"Y": Student is

designated as SIFE

(Student with

Interrupted Formal

Education)

Blank: Student is

not designated as

SIFE

Run the report for a listing of students flagged as SIFE.RSFE

YRS SRV

Number: Number of

years student has

been receiving ELL

services

Blank: Student is

not an English

Language Learner

Calculated using data from the BESIS survey. A student's years of service is one piece of

information used to determine promotion criteria for ELLs in grades 3-7.

YRS ELSS

Number: Number of

years student has

been enrolled in the

NYC DOE

Blank: Student is

not an English

Language Learner

Calculated using the data from the UYRE function.

Promotion Criteria Codes

CODE CRITERIA

NAME

STUDENTS WITH THIS CRITERIA PROMOTION STANDARDS

LGR LOWER

GRADES

All students in grades Pre-K-2 (including English Language

Learners and students with IEPs).

Students must make expected progress toward

attaining the Primary Literacy Standards and the

New York State Learning Standards for

Mathematics.

STD STANDARD Students in grades 3-12 held to standard promotion criteria.

Grades 3-7: Must achieve at or above

Level 2 on the ELA and Math exams.

Grade 8: Must achieve at or above Level 2

on the ELA and Math exams AND must

pass four core courses (ELA, math,

science, and social studies).

Grades 9-12: Must accumulate minimum

number of credits specified for each grade

and successfully complete standards in

academic subject areas. See additional

information about graduation requirements

.

MOD MODIFIED Students with IEPs whose IEP specifies that they are held to

modified promotion criteria.

Must meet the modified promotion criteria indicated

in their IEP.

NON NO

CRITERIA

Students with IEPs whose IEP specifies that that they will not

participate in State tests (NYSAA-eligible students).

Exempt from the NYC Promotion Policy.

EXM EXEMPT English Language Learners in grades 3-8 who have been

enrolled in an English Language School System (ELSS) for fewer

than 2 years (grades 3-7) or less than one year (grade 8). See

guidelines for calculating the number of years a student has been

enrolled in an ELSS.

Exempt from the NYC Promotion Policy.

MLT MULTIPLE English Language Learners in grades 3-7 who have been

enrolled in an ELSS for at least 2 but fewer than 4 years or qualify

for an extension of services for a 4th or 5th year.

Promotion decisions are based on multiple

standards including satisfactory performance in

ESL and math, satisfactory proficiency on the

NYSESLAT, and achievement at or above Level 2

on the Math exam.

ML8 MULTIPLE English Language Learners in grade 8 who are designated as

SIFE or have been enrolled in an ELSS for at least 1 but fewer

than 2 years.

Must pass four core courses (ELA, math, science,

and social studies).

MT8 MULTIPLE English Language Learners in grade 8 who have been enrolled in

an ELSS for at least 2 but fewer than 4 years.

Must achieve at or above Level 2 on the Math

exam, make expected gains in ELA, AND pass

four core courses (ELA, math, science, and social

studies).

REL RELEASED Administrative release from promotion criteria. N/A

Additional Resources

Promotion page on the Principals' Portal

Updating Months Enrolled in US Schools (ELSS) -

UYRE

Updating Months Enrolled in US Schools (ELSS)

NYSED has recently updated it SIRS guidance for calculating enrollment in US schools. Enrollment in Pre-K and ungraded

elementary programs will now count towards students’ total months of US school’s enrollment. UYRE has been updated to

reflect this change

Use this function to enter months enrolled in US schools outside the NYCDOE for ELL students who have been enrolled in US schools for less

than four years.

This data will be used for two purposes:

To determine the eligibility of an ELL student (enrolled in US school for less than one year) to receive an exemption for the NYSTP ELA

exam.

To calculate years enrolled in an English Language School System (ELSS) for ELL student's promotion criteria.

Students who are awaiting an official LAB-R score (LEP=E) will be identified as follows.

Students who are identified in as will display in .ELPC not ELL red

Students who are identified in as will display in ELPC ELL blue (PCOMM) or green (WebConnect).

Months of enrollment are accrued on an ongoing basis. Student's promotion criteria may change between the Promotion In Doubt

period and June promotion period.

PROFILE 02-M-111 New York City Public Schools 12-05-11 11:37:22

UYRE0100-TEST-T Years Enrolled Update Screen (UYRE) 00043-JMENDOZ

==> PAGE 1 OF 2

GRADE LVL: GRADE CODE: OFFICIAL CLASS: ELA EXEMPT: N

L ***MONTHS**

OFF GD E HOM TST PREV ***ENROLL** YRS ELA

D STUDENT NAME CLS LV P LNG MOD EXMPT DOE USA TOT ENR EXM

-----------------------------------------------------------------------------

_ POLIVKA, PETER 702 07 Y PO N 7 2 9 0 Y

_ SUAREZ, ERICA 603 06 Y SP N 10-11 10 8 18 1

_ SWATTI, IMRON 803 08 E AR M 2 5 8 0 Y

_ TOMAS, RICARDO 704 07 Y SP N 09-10 30 6 36 3

_ TORRES, SAMUEL 705 07 Y SP M 08-09 48 __ 48 4

_ VRANICAR, DANA 803 08 E AL N 01 __ 01 0

MAKE CHANGES TO USA ENRL AS REQUIRED.

F1/Help F2/Save F3/Quit-return F4/ F5/ F6/

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

FIELD FIELD

NAME

DESCRIPTION NOTES

Filter Filter by grade level, ATS grade code,

official class or students identified as ELA

Exempt (enter "Y" next to ELA Exempt).

Press red enter for the entire school.

D Display Display a students basic biographical

information by typing a "D" for display

next to the student's name and pressing

red enter. Press red enter again to return

back to the UYRE function.

OFF

CLS/GD

LV

Official

Class/Grade

Level

Current official class and grade level.

LEP LEP Flag

"Y" Receiving: Student is

entitled to English Language

Learner services

based on the LAB-R exam

"E" Eligible: Student has a

home language and their LAB-R

exam has not yet been scanned.

These students only count as

ELLs if they are marked as ELL

on the ELPC screen

Blank: Student is not entitled to

English Language Learner

services

If the student's LEP flag will not populate with a 'Y' until the LAB-R

exam has been scanned.

Students who are identified in as will display in ELPC not ELL

.red

Students who are identified in as will display in ELPC ELL blue

.

HOM

LNG

Home

Language

Home Language Codes (TBLD 150)

TST

MOD

Testing

Modifications "M": Mod

"E": Excluded - NYSAA

Eligible

"N": Not Mod

Data from CAP

Previously

Exempt

Year of student's previous ELA

exemption

Data from State and Federal Evaluation

*

MONTHS

ENROLL

*

DOE

Months

enrolled in

NYC DOE

Calculated by ATS based on

admission/discharge dates; field is not

available for update.

Calculated up to 48 months

Business Rules:

Admission/discharge on the same day= no enrollment

1 day of enrollment in the month= 1 month of enrollment

Will not count lapses between discontinuous enrollments

(Discharges to non-DOE schools)

If the student is active in September, July and August are

counted as months of enrollment, except for new admits

Months in which students are enrolled as PK - 8 or ungraded

elementary are counted toward this 12-month exemption

window.

Months are accrued continually throughout the school

year.

*

MONTHS

ENROLL

*

USA

?

Months

enrolled in

the US in a

non NYC

DOE school

Field is available for update by the school

(1-48 months, not 0).

If the student has no previous enrollment

in a US school, the school should not

enter anything in the field (leave it blank).

Business Rules for Calculating Months Enrolled in a US School:

Admission/discharge on the same day= no enrollment

1 day of enrollment in the month= 1 month of enrollment

If the student is still active in September, count July and August

as months of enrollment

Months in which students are enrolled as PK - 8 or ungraded

elementary are counted toward this 12-month exemption

window.

If a student discharges to a non-US school for more than a

calendar year, their enrollment in US schools does not

start over. Upon discharge, their months of enrollment

will stop accruing and when they re-enroll in NYC DOE,

their months of enrollment resume from where they left

off.

For example: A student discharges to a non-US

school in June 2010 with 14 months of enrollment.

They re-enroll in the NYC DOE on January 1, 2012.

Their months of enrollment will begin at 14.

*

MONTHS

ENROLL

*

TOT

Total months

enrolled in

US

DOE enrollment + USA enrollment

Calculated by ATS; field is not available

for update.

YRS

ENR

Total

enrollment in

terms of

years.

Feeds into students' promotion criteria on

and other promotion screens RPCR

Calculated by ATS; field is not available

for update.

Business Rules:

12 months of enrollment = 1 year

Partial years are rounded down

ELA

EXM

ELA Exempt

Student is ELA exempt for the"Y":

current school year

Student is not exempt from theBlank:

ELA exam and must take the exam this

school year.

A student qualifies for ELA Exemption if they meet the following criteria;

The student is an ELL. The LEP flag equals "Y"°

The student has been enrolled in US schools for less than 12

months. The total "US Enroll" field is less than 12 months.

The student has not previously received the exemption.The "

PREV EXMPT" column is blank.

° If the student's LEP flag is 'E' the ELA exempt field will

populate based on their total months of enrollment in US

schools and the information indicated on the ELPC

function (ELL Parent Choice Update). The LEP flag will not

populate with a 'Y' until the LAB-R exam has been

scanned.

*ELSS defined as US schools excluding Puerto Rico.

Generate Promotion Portfolio Summary Sheet - PPSC

Generate Promotion Portfolio Summary Sheet

Schools with students in grade 3-8 will administer promotion portfolios in May and June. As part of the promotion decision review process,

schools administer promotion portfolios for two groups of students:

Students in grades 3-8 who are held to the State test promotion standard (for either ELA and/or math) and do not meet this standard

Grade 8 ELLs enrolled in an ELSS for 2 or 3 years must be administered the ELA promotion portfolio to determine if they are performing

comparable to making expected ELA gains in June

For each student who is administered a promotion portfolio, schools must print a "Promotion Portfolio Summary Sheet" using .PPSC

Once printed, portfolio data may be updated on the . Reports on this function may be run using .UPSC RPSC

For an initial print type a "Y" under the "PRT" (print). Once printed the Y will be locked, to reprint a summary scan sheet for the same students

type a "Y" under "REPRT" (reprint). The report is automatically placed in the tab of the DFS - ATS Print queue. Release the report throughHold

ATS Print ( ).http://ats.nycboe.net/atsprint

PROFILE 01-M-140 New York City Public Schools 05-17-11 12:44:51

BIOG0675-TEST-T Promotion Portfolio Scan Sheet (PPSC) 00046-JMENDOZ

==> PAGE 4 OF 6

GRADE LVL: 08 GRADE CODE: OFFICIAL CLASS: PRINTED: _

GD PRM PRV PRV YTD :PORTFOLIO:

D STUDENT NAME ID LV CRI MAT ELA ATT PRT REPRT

_ STUDENT A 270407729 08 STD 2 1 100 _ _

_ STUDENT B 225800705 08 ML8 100 Y _

_ STUDENT C 274458355 08 MOD 1 2 87 _ _

_ STUDENT D 204020366 08 STD 2 2 94 _ _

_ STUDENT E 266713171 08 STD 1 1 86 _ _

_ STUDENT F 275148518 08 STD 100 _ _

_ STUDENT G 275014652 08 STD 2 2 96 _ _

_ STUDENT H 203720495 08 STD 4 2 100 _ _

_ STUDENT J 203168497 08 STD 2 2 92 _ _

_ STUDENT K 221341357 08 MT8 1 100 Y _

_ STUDENT L 203015052 08 STD 3 3 94 _ _

PRINT OPTION: ( ENTER PRINTER INFORMATION )

DIST: 000 LOC: TW2 PRINTER: 2 HOLD: N

Select students to print/re-print.

F1/Help F2/ F3/Quit-return F4/ F5/Print F6/

F7/Back F8/Forw F9/Refresh F10/ F11/ F12/Exit

ATS Display Field Name Description

D

Display To view student biographical information, enter "D" in the field and hit ENTER. A screen very similar to BIOS will

appear. Press ENTER to return back to PPSC.

STUDENT

NAME, ID,

GD LV

Student

Name, NYC

ID, Grade

Level

These fields display student biographical information that is used when printing a student's promotion portfolio

summary sheet. These fields are maintained by the student's school.

PRM CRI

Promotion

Criteria

This field displays a student's promotion criteria as it appears on the report. RPCR

After a promotion portfolio summary sheet is printed, the promotion criteria listed on the screen is lockedPPSC

for this screen only. If promotion criteria information for students changes after you print their promotion portfolio

summary sheet, you must delete the print record for that student. This will update the promotion criteria

information on the screen, and you can print a new promotion portfolio summary sheet for that student.PPSC

PRV MAT,

PRV ELA

This field displays students' New York State Mathematics and ELA test scores from the previous year if available.

Principals can use this information to help decide if a student may be a candidate for promotion portfolio

administration.

YTD ATT

Year-to-date

attendance

This field displays students' year-to-date attendance. Principals can use this information to help decide if a

student may be a candidate for promotion portfolio administration.

PORTFOLIO

PRT

Portfolio

Print

To print a promotion portfolio scan sheet for a student, enter "Y" in this field and hit . Once the print job isF5/Print

released, the "Y" locks (turns yellow) and "REPRT" becomes available.

The report is automatically placed in the tab of the DFS - ATS Print queue. Release the report*NOTE* Hold

through ATS Print ( ).http://ats.nycboe.net/atsprint

PORTFOLIO

REPRT

Portfolio

Reprint

To print an additional copy of a promotion portfolio summary sheet that was previously printed, enter "Y" in this

field, hit , and release the report through ATS print.F5/Print

PRINT

OPTION

Print Option Sets printing preferences for the promotion portfolio summary sheets. The report may be sent to any of the

following ATS printer models: T630, T640, X646, X736, X466, and X656. The promotion portfolio summary

sheets run on letter size paper.

Additional Resources

Promotion page on the Principals' Portal

1.

2.

3.

Update Portfolio Scan Sheet - UPSC

Update Promotion Portfolio Scan Sheet

The UPSC screen displays student performance data for promotion portfolios. There are two ways data can be populated on this screen:

After completing promotion portfolio summary sheets printed using , schools can scan these sheets into ATS and the data will bePPSC

populated automatically.

Schools can access the screen and manually enter promotion portfolio summary sheet data.UPSC

Print the information on the screen using RPSC

PROFILE 01-M-140 New York City Public Schools 06-01-10 13:17:48

BIOG0680-TEST-T Update Promotion Portfolio Scan Sheet (UPSC) 00044-JMENDOZ

==> PAGE 1 OF 2

GRADE LVL: GRADE CODE: OFFICIAL CLASS:

W

GD ::: ELA ::: ::MATH::: R

D STUDENT NAME ID LV A B C D TTL E F G TTL STATUS N

-----------------------------------------------------------------------------

_ STUDENT A 205645310 07 D D E E L1 E E E L1 UPDATED

_ STUDENT B 203126503 06 # # # # ## M D D L1 SUPTREV

_ STUDENT C 207602392 04 D D D D H2 # # # ## SUPTREV

_ STUDENT D 209768365 03 D D D D H2 # # # ## UPDATED

_ STUDENT E 207980160 05 # # # # ## # * # ** SCANNED 2

_ STUDENT F 207625575 03 E D # # H2 # # # ## SCANNED 3

_ STUDENT G 204242846 08 # # # # ## E M D L2 SUPTREV

_ STUDENT H 225800705 08 D D D D ## # # # ## SCANNED 3

_ STUDENT J 221341357 08 M M M E L2 # # # ## SUPTREV

_ STUDENT K 205940471 05 # # # # ## # # # H2 SCANNED 4

_ STUDENT L 208861757 04 # # # # ## M D E ## SCANNED 4

_ STUDENT M 207644808 05 # # # # ## E # M ## SCANNED 4

Make changes to Promotion Portfolio fields.

F1/Help F2/Save F3/Quit-return F4/ F5/ F6/

F7/ F8/Forw F9/Refresh F10/Delete F11/ F12/Exit

Students must be active and should have a promotion portfolio scan sheet issues using the screen. Users may make changes to the ELAPPSC

and MATH components of the scan sheet and press F2 to save changes. PPSC

Function available on this screen:

F2/Save: hitting F2 will save changes made to this screen

F4/Lookup: use may press F4 on the grade code, grade level, and official class fields to lookup available grade code/ level codes and

official classes.

F10/Delete: to delete a record, enter "D" besides the student record and press F10 to delete. Users will be prompted to confirm the

deletion by pressing F10 again.

ATS

Field

Description Instructions

ELA

A-D,

TTL

ELA

Components

Displays outcomes entered for each ELA component (A-D) of the portfolio. TTL displays the overall score for the ELA

section of the promotion portfolio. All components must be graded for a total score to be issued. # indicates no data;

* indicates multiple values for a single field. The A-D fields correspond with the following components of the ELA

promotion portfolio:

A: Leveled Text

B: Standard Reading Passage

C: Independent Writing Activity

D: ELA Class Work

MATH

E-G,

TTL

Math

Components

Displays outcomes entered for each MATH component (E-G) of the portfolio. TTL displays the overall score for

the MATH section of the promotion portfolio. All components must be graded for a total score to be issued. The E-G

fields correspond with the following components of the math promotion portfolio:

E: Mathematical Inventory

F: Standard Math Problems

G: Math Class Work

STATUS

Scan sheet

status

Indicates if the promotion portfolio summary sheet was scanned.

No Scan

Updated: Results have been entered for the student

Supt Rev: Superintendent has reviewed the promotion portfolio results. School is prevented from reprinting

promotion portfolio scan sheet (PPSC) or changing promotion portfolio score (UPSC).

WRN

Warning

Codes

Identifies errors in scanning.

ERROR 1= invalid data

ERROR 2= multiple entries in a section (marked with *)

ERROR 3= ELA component missing

ERROR 4= MATH component missing

Portfolio Scan Sheet Report - RPSC

Use this report to run reports relating to the Portfolio Summary Scan Sheets generated using the function.PPSC

It will inform schools about which students the Portfolio Scan Sheets were generated for, the status of the scan, and manual data entry using

. The summary report shows the number of students, status of the scan, and if there are any errors (warnings).UPSC

The report may be ran by official Class, grade level or by summary only. The report is available as a FTP.

PROFILE 14-K-586 New York City Public Schools 06-01-11 11:39:57

RPSC0100 ATS Report Selection Screen (RPSC) 02089-FBURGOS2

==>

SELECTION CRITERIA:(ENTER SPECIFIC CRITERIA, LEAVE BLANK FOR ENTIRE SCHOOL)

OFFICIAL CLASS : ___

GRADE LEVEL : __

SUMMARY ONLY (Y/N) : N

EMAILID: ____________________ @SCHOOLS.NYC.GOV SUBJ: _______________________

PRINT OPTION: ( ENTER PRINTER INFORMATION ) DOWNLOAD

DIST: 000 LOC: OPE PRINTER: J HOLD: N ID: E11B3161 TYP: _

Press F6 to execute

F1/Help F2/ F3/Quit-return F4/Lookup F5/ F6/Execut

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

Report

PROFILE: 14-K-586 ATS NEW YORK CITY PUBLIC SCHOOLS DATE: 06/01/11

USER: FBURGOS2 PORTFOLIO SCAN SHEET PAGE: 1

STUDENT NAME ID GD OFF :---ELA---: :--MATH-:

LV CLS A B C D TTL E F G TTL STATUS WARN DATE TIME

-------------------------------------------------------------------------------------

ABDULLAH, WALEED 215555873 07 703 NO SCAN

ADDISON, MARQUES 205555185 07 SSU NO SCAN

********* SUMMARY ********

GENERATED 2

SCANNED/UPDATED 0

UNSCANNED 2

WARNINGS 0

******************** WARNINGS *************************

1 = DATA ERROR (DFS)

2 = MULTIPLES (*) EXIST IN ANY FIELD

3 = CONFLICT BETWEEN OVERALL ELA AND SUB-FIELDS A,B,C,D

4 = CONFLICT BETWEEN OVERALL MATH AND SUB-FIELDS E,F,G

Grade 8 Core Course Status - TG8C

Grade 8 Core Course Status

Summer 2011

For summer 2011, a version of will be open in ATSSUM through 5 p.m. Monday, August 8. TG8C will open in ATSTG8C

production on Tuesday, August 9 for schools to enter any additional needed student core course outcomes for the remainder of

the August promotion period.

is used to update pass/fail flags in core courses for students in grade 8 in the selected school. This screen displays students who were onTG8C

the school's register as of June 1, 2011.

Type in "P" to indicate that a student passed a course or "F" to indicate that a student failed a course, and press F2 to save.

When all entries are made, use to generate a hard copy of the information. F5/Print

Use to show all missing records. will populate all missing fields with "P" for pass, you may use this for a page and enterF6/Miss'g F10/Set all P

in the failures "F" where appropriate. Use F8/ Forward to go to the next page.

One data entry is complete, use to generate a copy of the report. F5/Print

PROFILE 21-K-690 New York City Public Schools 06-07-11 12:47:27

TG8C0100 June Grade 8 Core Course Update (TG8C) 01109-FBURGOS2

==> PAGE 1 OF 7

DATE OF S OFF PROMO SOC

STUDENT ID STUDENT NAME BIRTH T CLS GRD CRIT ELA MATH SCI STD

----------- ---------------------- -------- - --- --- ----- --- ---- --- ---

271-555-127 ANDINA, BRANDON 09/19/96 A 802 180 STD F F F P

274-555-627 ANZALONE, ANNAMARIA 04/15/97 A 803 180 STD P P P F

219-555-333 ARDREY, TAYLOR 02/07/97 A 802 180 STD P P F P

204-555-833 ATTIAS, CORINE 04/23/97 A 802 180 STD P P P P

274-555-832 AVRUMOV, BORIS 06/22/97 A 803 180 STD _ _ _ _

274-555-542 BACCHIO WILSON, SIENNA 01/16/97 A 802 180 STD _ _ _ _

211-555-029 BACI, DAJANA 05/12/97 A 801 180 STD _ _ _ _

275-555-236 BAHTIJARI, FLORENTINA 08/12/96 A 802 180 STD P P P P

217-555-399 BEKTASHA, REA 11/13/96 A 802 180 STD _ _ _ _

275-555-659 BELTRE, JOSEPH 10/08/97 A 802 180 STD _ _ _ _

216-555-826 BEROV, NIKOLAI 05/22/97 A 802 180 STD P P P F

274-555-580 BIANCANIELLO, GIANNA 04/09/96 A 802 189 MOD _ _ _ _

203-555-901 CERNOVA, ANNA 09/04/97 A 802 180 STD _ _ _ _

Enter P/F for each core course then press F2 to save

F1/Help F2/Save F3/Quit-return F4/ F5/Print F6/Miss'g

F7/ F8/Forw F9/Refresh F10/Set all p F11/ F12/Exit

Print

Once complete use *F5/Print *to generate a report. This may also be used as a turn-around document.

PROFILE 21-K-690 New York City Public Schools 08-03-11 15:25:58

TG8C0200 Printer Selection Screen For Tg8c 00955-FBURGOS

==>

PRINTER SELECTION SCREEN FOR FUNCTION TG8C

ENTER PRINTER SELECTION OR SCREEN TO PRINT DATA COLLECTION ROSTER

SORT OPTIONS: (ENTER A "Y", DEFAULT IS ALPHA)

SORT BY OFFICIAL CLASS, ALPHA : _

PRINT OPTION: ( ENTER PRINTER INFORMATION )

DIST: 000 LOC: OPA PRINTER: 1 HOLD: N

Enter printer destination and press F5

F1/Help F2/ F3/Quit-return F4/ F5/Print F6/

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

Promotion Decision Screen - PDEC

Promotion Decision Screen

Use this function to make promotional decisions for grades 3-8 based on portfolio assessments, student flags, cut scores, and TG8C data for 8th

grade core course information. Data on this screen is dynamic. If there are errors within the function, correct the source and PDEC will refresh

with the updated information.

Before completing the PDEC function school must ensure the following is completed:

8th Grade Core Course Information (TG8C): eighth grade students must have their core course outcomes reflected on the TG8CAll

screen in ATS. ATS automatically reads missing information as a 'failure,' and recommends retention for 8

th

graders missing TG8C

entries. Because students with a promotion decision disappear from the TG8C, schools should undo a promotion decision for these

students, then enter core course grades in TG8C. Schools then need to go back into PDEC to re-enter a promotion decision.

Portfolio Summary Sheets (UPSC): All promotion portfolio results must be scanned and complete. If a student with STD promotion

criteria fails to meet a promotional cut score in June or ELA/MAT PERFORM in June, the PRN DEC field will be protected

(yellow) if the student does not have valid promotion portfolio data populated in the needed subject.

This information in addition to relevant exam scores will produce a decision for each student.recommended promotional

June PDEC

Principals will use PDEC to enter final August promotion decisions. PDEC summarizes the information displayed in in the PERFORMRASP

ELA/MAT column and includes student promotion criteria, promotion portfolio scores and grade 8 core course outcomes, special flags, and ATS

recommended decisions.

PROFILE 18-K-272 New York City Public Schools 11-15-11 16:39:16

BIOG0690-TEST-T Promotion Decision (PDEC) 00053-HSIMPSO

==>

GRADE LVL: __ OFF CL: ___ PRM CRI: _____________ STUDENT ID: _________

GD PRM ELA MAT CRS REC PRN | :APPEAL:: | FINAL | L LTR

D STUDENT NAME LV CRI PRF PRF WRK DEC DEC | EL MT RSN | DEC | T STA

- ---------------- ------ --- --- --- --- --- | -- -- --- | ----- | - ---

_ LAST NAME, FIRST 0K LGR X P | | P |

_ LAST NAME, FIRST 02 LGR X R | R | A NEW

_ LAST NAME, FIRST 03 STD D M R R | H1 4 | _ |

_ LAST NAME, FIRST 03 STD D D P P | L1 H2 2 | P |

_ LAST NAME, FIRST 04 EXM D M P R | | _ |

_ LAST NAME, FIRST 04 MLT M D X R | H1 H2 1 | _ |

_ LAST NAME, FIRST 07 MOD M D X R | | R | G NEW

_ LAST NAME, FIRST 08 STD D D *** X _ | | _ |

_ LAST NAME, FIRST 08 STD M D FAI R R | H2 H2 1 | _ |

_ LAST NAME, FIRST 08 STD D D PAS R R | L2 L2 1 | _ |

_ LAST NAME, FIRST 08 MOD D D FAI X P | | P |

_ LAST NAME, FIRST 08 STD M M PAS P P | | _ |

F1/Help F2/Save F3/Quit-return F4/Lookup F5/Print F6/

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

FIELD DESCRIPTION EXPLANATION

1.

2.

3.

4.

GRADE

LEVEL/ CODE/

PRM CRI/

/STUDENT ID

Filter Options Grade Level/Grade Code/ Promotion Criteria/Student ID

STUDENT

NAME/ GD LV

Student Name

and Grade Level

Grade level for the 2011-2012 school year

PRM CRI Promotion

Criteria

Promotion criteria are calculated using the same logic used by the report.RPCR

PERFORM

ELA/MAT

Over All

Performance

(ELA/MATH)

Overall performance as calculated on the report. RASP

M = Met ELA/math promotion standard

D = Did not meet ELA/math promotion standard

Blank= Missing ELA/math performance information

CRS WRK Course Work

(Grade 8 Only)

Core course data is pulled from .TG8C

PAS = Passed all core courses

FAI = Did not pass all core courses

***= No entry made

REC DEC Recommended

Decision

ATS recommended promotion decision based on the . promote/retain logic

X = NO DECISION (ATS does not contain the data needed to make promotion decisions for

students with certain promotion criteria. Principals must use school-level data to make these

promotion decisions.)

P = PROMOTE

R = RETAIN

PRN DEC Principal

Decision

Principal enters promotion decision using this field. Principals will be prevented fromPlease note:

entering promotion decisions (unable to save) if a student requires a promotion portfolio and one has

not been entered if core course information is missing from TG8C for grade 8 students. or

P = PROMOTE

R = RETAIN

::APPEAL::

EL

ELA Portfolio

Score

Promotion portfolio data is pulled from .UPSC

L1 = Level 1

H1 = High Level 1 (Only students with MT8 criteria are eligible to score High Level 1 on

promotion portfolios.)

L2 = Level 2

H2 = High Level 2

::APPEAL:

MT

Math Portfolio

Score

Promotion portfolio data is pulled from .UPSC

L1 = Level 1

H1 = High Level 1 (Only students with MT8 criteria are eligible to score High Level 1 on

promotion portfolios.)

L2 = Level 2

H2 = High Level 2

::APPEAL::

RSN

Appeal Reason

To enter a promotion decision other than the recommended decision, the principal must indicateNew:

the reason why (F4 Lookup Menu)

Portfolio: Only if a promotion portfolio score exists.valid

Over-Age/Previously Retained Provision: Only available in August for grade 8 students who

are over-age and/or previously retained.

Principal Disrection: Only available for students in grades 3-7. If the student has met their

promotion criteria (recommended decision promote) but the principal is exercising their

discretion to retain the student.

Use prior year test scores/grade: Only available in August for grade 8 students who were

previously retained in grade 8.

FINAL DEC Final Decision

(Superintendent)

The promotion decision for the student. If the principal's decision does not require superintendentfinal

review, then this field will automatically populate based on the principal's decision. For decisions

requiring superintendent approval, this field will populate once the superintendent makes the final

promotion decision.

P = PROMOTE

R = RETAIN

LT Letter Number June decision letter assigned to the student based on their grade level and promotion criteria.

Note: Letters will not generate for students who are promoted in June. Schools will indicate this

information on the child's final report card.

LTR STA Letter Status

This field displays the printing status of letters for students who are promoted. After entering anot

promotion decision, press "NEW" will appear next to any student newly designated as notF2/Save.

promoted.

Use JUPL to generate the letters. If changes are made to the students' promotion decision once the

letter is printed , the flag will repopulate under LTR STA reminding the user to reprint the new"NEW"

letter.

June PDEC

Subject Performance - RASP

The RASP report contains all standardized assessment-related student performance data used in the promotion decision process. If students

meet the promotion standard in any category (promotional cut score, NYS test, NYC Summer test, or ELL ELA gains when applicable), the

corresponding ELA/MAT PRF fields will populate as "MET," summarizing their performance. The data from the ELA/MAT PRF fields populates the

PERFORMANCE fields on the screen.PDEC

Generate a hard copy of the report by pressing . F5/Print

PROFILE 02-M-666 New York City Public Schools 08-09-11 16:34:58

RASP0100-TEST-T Subject Performance (RASP) 00038-FBURGOS

==>

GRADE LVL: __ GRADE CODE: ___ OFFICIAL CLASS: ___ STUDENT ID: _________

GD PRM ELA ELA ELA ELA ELA MAT MAT MAT MAT

D STUDENT NAME LV CRI CUT STE CTW GAI PRF CUT STE CTW PRF

------------------------------------------------------------------------

_ LAST NAME, FIRST 04 STD D 1 1 M 2 MET

_ LAST NAME, FIRST 07 STD M 1 MET M 3 MET

_ LAST NAME, FIRST 05 STD 1 2 MET D 1 2 MET

_ LAST NAME, FIRST 08 STD D 2 1 MET 2 MET

_ LAST NAME, FIRST 08 MT8 M 3 Y MET D 1 1

_ LAST NAME, FIRST 08 MT8 D 1 1 Y MET D 2 MET

_ LAST NAME, FIRST 06 MOD M 4 MET D 2 1 MET

_ LAST NAME, FIRST 06 STD 1 D 1 1

_ LAST NAME, FIRST 06 EXM M 3 MET

_ LAST NAME, FIRST 06 STD M 4 MET D 2 1 MET

Enter Grade Lvl/Grade Code/Official Class/Student ID press enter

F1/Help F2/ F3/Quit-return F4/Lookup F5/PRINT F6/

F7/ F8/ F9/Refresh F10/ F11/ F12/Exit

Field Description Explanation

D Detail Enter D and press control/enter to display additional student biographical

information.

Student

Name

Student’s first and last name.

GR LV Grade Level Student's grade level.

PRM CRI Promotion Criteria Student’s promotion criteria code.

ELA CUT ELA Promotional Cut Score

M = Met promotional cut score

D = Did not meet promotional cut score

N/blank = No promotional cut score available for this student

ELA STE ELA New York State Test Score

Displays NYS ELA performance levels (1, 2, 3, 4)

2, 3, 4 = Met promotion standard

1 = Did not meet promotion standard

ELA CTW ELA New York City Summer Test Score

Displays NYC Summer ELA performance levels (1, 2, 3, 4)

2, 3, 4 = Met promotion standard

1 = Did not meet promotion standard

ELA GAI ELA Gains Displays ELL gains only for students with MT8 promotion criteria.

Y = Met ELA gains

Blank = Did not meet ELA gains

ELA PRF Overall ELA Performance

MET = Met ELA promotion standard

Blank = Did not ELA meet promotion standard

MAT CUT Math Promotional Cut Score

M = Met cut score

D = Did not meet cut score

N/blank = No score available for this student

MAT STE Math New York State Test Score

Displays NYS math performance levels (1, 2, 3, 4)

2, 3, 4 = Met promotion standard

1 = Did not meet promotion standard

MAT CTW Math New York City Summer

Test Score

Displays NYC Summer ELA performance levels (1, 2, 3, 4)

2, 3, 4 = Met promotion standard

1 = Did not meet promotion standard

MAT PRF Overall Math Performance

MET = Met math promotion standard

Blank = Did not meet math promotion standard

Student Detail

STUDENT ID: 209 555 492 ACP FLAG:

LAST NAME: ALMENAS

FIRST NAME: AUSTIN

MIDDLE NAME: THEODORE

DOB: 01/31/01 SEX: M

HOME DIST: 18

MEAL CODE: 1 HOUSING ST: P

HOME LANG: NO ETHNIC STATUS: E

ADMIT CODE: 50 ADMISSION DATE: 11/29/10

STATUS: A ADMIT REASON: ZO

DISC CODE: DISCHARGE DATE:

ENTERED NYC SCHOOL SYS: 10/24/05

SCHOOL LOCATION: BORO DIST SCHOOL GRADE GR LVL OFF CLASS

CURRENT: K 02 666 140 04 408