Creating Non-PO Invoices in Classic UI

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Updated: Sept. 1, 2023

PURPOSE

HELPFUL HINTS

This Quick Reference Guide (QRG) is designed to show the steps needed to create Non-PO based

invoices in SAP Ariba using the classic user interface (i.e., not Guided Buying).

• Assemble all supporting documentation prior to beginning work in SAP Ariba.

• For the best experience, please use the following browsers:

ROCEDURE

1. Access SAP Ariba by clicking the “SAP Ariba – Procure to Pay” tile in Firefly.

2. Click the “B&I Classic UI (Redirect)” tile to access the Classic view of SAP Ariba.

Google Chrome (64-bit) Apple Safari (64-bit)

Microsoft Edge (32-bit) Microsoft Edge Chromium (32-bit and 64-bit)

Mozilla Firefox (64-bit)

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Updated: Sept. 1, 2023

Creating Non-PO Invoices

PROCEDURE (CONTINUED)

3. Click “Create” and select “Invoice” from the drop-down menu.

4. The “Invoice Entry” screen displays. Complete the Header information as noted below. Required

fields are denoted by “ * “. NOTE: Additional fields may display as selections are made.

5. Scroll to the “Line Items” section. Click “Add Item” and select the appropriate item type from the

drop-down menu. Enter all information required on the line item. Click “Validate and exit” to return to

the “Line Items” section.

A. Search for and select the vendor.

B. Enter the vendor invoice number.

C. Enter the invoice date.

D. Validate the “On Behalf Of” as this

individual will need to approve the

invoice.

E. Click to upload a copy of the invoice.

NOTE: Must be PDF or image format.

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Updated: Sept. 1, 2023

Creating Non-PO Invoices

PROCEDURE (CONTINUED)

6. Update/validate the Accounting information for each line item by selecting the appropriate line(s)

and clicking “Manage Accounting.”

7. The “Manage Accounting” screen displays. Edit/validate the information, as needed. Click “Validate

and Exit” when complete.

8. (optional) Add charges at the Header Level of the invoice (e.g., taxes). Click “Add” and select the

appropriate charge from the drop-down menu. Click “Update” to update the invoice total.

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Updated: Sept. 1, 2023

Creating Non-PO Invoices

PROCEDURE (CONTINUED)

9. Click the “Approval Flow” tab (top of page) to validate that no errors exist on the invoice and to

review/add approvers, if needed. Click “Submit” when complete.

10. The confirmation screen displays.