PAS310 25 May 2024
8
Statutory declaration
What is a statutory declaration?
A statutory declaration is a written statement
declaring something to be true in the presence
of an authorised witness.
Will I need to complete this section?
Filling this application in yourself
If you are filling in this application yourself, complete
the statutory declaration only if any of the following
apply to you:
• you are wearing a head covering or headband in your
passport photos for medical or religious reasons
• you wish to provide additional information, or an
explanation, about your application
Tick the declaration statement that applies to you.
Write your name, residential address and contact details.
Provide additional information as necessary.
You will need to find an authorised witness before you
sign and date the declaration.
Filling in this application for someone else
If you are filling in this application for someone else,
you need to complete the statutory declaration.
You will need to explain why the applicant cannot
complete the form themselves.
You can only fill in this form for someone else if
that person has a disability or a language diculty
preventing them from completing the form.
Tick the declaration statement “I have completed this
form for someone else aged 16 years or over because
they have a disability or language diculty”.
Tick any of the other declaration statements that
relate to the applicant:
• the applicant is wearing a head covering or
headband in their passport photos for medical
or religious reasons
• the applicant wishes to provide additional information,
or an explanation, about their application.
Write your name, residential address and contact
details in this section (not those of the person applying
for the passport).
You, the person filling in the form for the applicant,
will need to find an authorised witness before you sign
and date the declaration.
Who can be an authorised witness for a statutory
declaration?
The witness for a statutory declaration must be one of
the following:
• Justice of the Peace
• Member of Parliament
• Lawyer
• Registered Legal Executive (Fellow of NZILE)
• Government ocer authorised to take statutory
declarations.
When you have found a witness, you may need to make
an appointment with them and take your application
form with you.
You must sign and date the statutory declaration
section in front of the witness, and then the witness
must sign to confirm that you have signed the
declaration in front of them.
9
Declaration for a lost, stolen or damaged
passport, or other New Zealand travel document
Fill in this section only if your most recent passport
or other travel document has been lost, stolen or
damaged and you are applying for a replacement.
The declaration must include details of how, when and
where the passport was lost, stolen or damaged.
If your passport has been lost, stolen or damaged and
you do not wish to apply for a replacement passport
immediately, you must notify the New Zealand Passport
Oce as soon as possible so your passport can be
invalidated and cannot be used for travel. Please
contact your nearest New Zealand Passport Oce for
advice on how to do this.
If your passport has been lost, stolen or damaged
outside New Zealand, and you require assistance or
advice on how to obtain an emergency passport, please
contact the nearest New Zealand Passport Oce, New
Zealand Embassy or High Commission.
The loss or theft of a passport or travel document is a
serious matter. If your passport or travel document has
been lost or stolen, processing may take longer as we
may need to make further enquiries.
10
Your emergency contact
Give us the name and contact details of a person who
can be contacted in emergency situations.
If you have an accident, become sick, or are involved in
an incident while you are travelling overseas, someone
can be contacted on your behalf. We recommend that
you choose a person who is not likely to be travelling
with you.
11
Your applicant declaration
You must sign this declaration if:
•
you have filled in your application form yourself
•
you can sign your own name but someone else has
filled in the application form for you.
If you cannot sign your own name, then the person
who filled in the application form for you should
complete and sign the statutory declaration. In this
case, leave this section unsigned.
GUIDE NOTES 3