Asmara-2019-12 Position Title: Human Resources Assistant (Records)

Vacancy Announcement

U.S. Mission Asmara

Announcement Number: Asmara-2019-12

Position Title: Human Resources Assistant (Records)

Opening Period: May 8, 2019 – May 22, 2019

Series/Grade: LE-305-7 (FSN-7)

For USEFM/FS: FP-07. Actual FS salary determined by Washington D.C.

For More Info: Human Resources Office

Mailing Address: U.S. Embassy, P.O. Box 211

E-mail Address: [email protected]ov

Who May Apply: All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas

Employees (https://careers.state.gov/downloads/files/eight-qualities-of-overseas-employees) before

you apply.

Summary: The U.S. Mission in Asmara, Eritrea is seeking eligible and qualified applicants for the position

of Human Resources Assistant (Records).

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of

agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: Under the direct supervision of the Senior Human Resources Assistant, the incumbent provides

assistance in the full range of Locally Employed (LE) Staff programs, including maintenance of electronic

personnel records and official personnel files, processing of personnel actions, and tracking of employee

performance reports and training. Serves as the Alternate Master Timekeeper for all American and LE

Staff. Prepares and tracks medical reimbursement claims for all LE Staff and their eligible family

members. Assists with recruitment of new LE Staff.

Qualifications and Evaluations

EDUCATION: At least two years of full-time post-secondary study (or the equivalent hours spread across

a part-time study period) at college or university are required.

Requirements:

EXPERIENCE: At least two years of experience in an administrative/clerical position in a customer-

service environment are required.

Evaluations:

LANGUAGE: Level IV (Fluency) speaking/reading/writing Tigrinya is required. Level III (Good Working

Knowledge) speaking/reading/writing English is required. (This may be tested.)

SKILLS AND ABILITIES:

Must have working knowledge of office management practices, data entry, and data storage concepts.

Must have good computer skills, including familiarity with MS Office suite (Excel, Word, and Outlook)

and be able to learn State Department specific software programs.

Must be detail-oriented. Must be able to research, interpret and apply a variety of HR regulations and

policies.

Strong organizational, communication and interpersonal skills are required.

Qualifications: All applicants under consideration will be required to pass medical and security

certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and

equitable treatment in employment to all people without regard to race, color, religion, sex, national

origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are

extended a hiring preference in the order listed below. Therefore, it is essential that these applicants

accurately describe their status on the application. Failure to do so may result in a determination that

the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM

(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of

their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent

documentation, or certification. A “certification” is any written document from the armed forces that

certifies the service member is expected to be discharged or released from active duty service in the

armed forces under honorable conditions within 120 days after the certification is submitted by the

applicant. The certification letter should be on letterhead of the appropriate military branch of the

service and contain (1) the military service dates including the expected discharge or release date; and

(2) the character of service. Acceptable documentation must be submitted in order for the preference

to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-

employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment

considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-

How to Apply: All candidates must be able to obtain and hold a Local Security Certification clearance.

Applicants must submit a Universal Application for Employment (DS-174) which is available on our

website at https://er.usembassy.gov/embassy/jobs/ and Supplemental Narrative Form, which is the last

page of this document.

To apply for this position, applicants should submit the documents listed below to

Human Resources Office

Mailing Address: U.S. Embassy, P.O. Box 211

E-mail Address: HR[email protected]ov. Please indicate the position title in the subject line.

Required Documents: Please provide the required documentation listed below with your application:

• DS-174

• Supplemental Narrative Form

• Proof of Education

• Proof of release from National Service

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected

for an interview will be contacted by phone.

For further information: the complete position description listing all of the duties, responsibilities,

required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Asmara, Eritrea.

Supplemental Narrative Form

Human Resources Assistant (Records), LE-305-7 (FSN-7; FP-07*)

Name:

Date:

INSTRUCTIONS: Please use the right side column to explain in detail how you meet the qualification for

this vacancy announcement. This information will be used to determine if you meet the required

qualifications for this position. Information provided on the Supplemental Narrative Form must match

information provided on the Universal Application for Employment (DS-174).

Qualification requirements

My qualifications and how they

meet the vacancy announcement

requirements.

EDUCATION: At least two years of full-time post-secondary study

(or the equivalent hours spread across a part-time study period) at

college or university are required.

EXPERIENCE: At least two years of experience in an

administrative/clerical position in a customer-service environment

are required.

LANGUAGE: Level IV (Fluent) Reading/ Speaking/ Writing Tigrinya

is required. Level III (Good Working Knowledge) Reading/

Speaking/ Writing English is required. This may be tested.

Must have working knowledge of office management practices,

data entry, and data storage concepts. Must have good computer

skills, including familiarity with MS Office suite (Excel, Word, and

Outlook) and be able to learn State Department specific software

programs.

Must be detail-oriented. Must be able to research, interpret and

apply a variety of HR regulations and policies.

Strong organizational, communication and interpersonal skills are

required.