Microsoft 365 rollout timeline sample
Workstream Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Launch
Identify Key Stakeholders
and Assemble Team
Identify and recruit Success Owner
and Project Manager
Identify and recruit Executive Sponsor(s)
and fill remaining team roles
Identify and Prioritize Scenarios Identify and develop scenarios Prioritize scenarios
Define Success Criteria Define success criteria/key performance
indicators (KPI) and establish KPI
benchmarks
Create Success Plan Begin capturing project details in a
Success Plan at
http://fasttrack.microsoft.com
Finalize Success Plan
Build Champions Program Identify and recruit Champions.
Create Yammer or Teams group to
support Champions
Train Champions and brainstorm activities Determine ongoing champion
duties
Finalize champion launch activities Get feedback and success stories from
Champions to use in launch
Early Adopter Program Recruit program participants. Set up
a Yammer or Teams group to make
communication and feedback
collection easy
Circulate a baseline survey to participants.
Provide participants with activated
account to formally begin Early Adopter
Program
Check in with program participants
to collect informal feedback
Send out a final survey and use any
insights gathered to make
adjustments to launch
Communication and Awareness Develop communication plan and
engagement event strategy.
Develop communication materials
using the available templates
Send a 'countdown email' to employees Ensure that Microsoft 365 has a
visual presence throughout
corporate offices
Announce upcoming Microsoft 365
launch on company intranet. Prepare
for launch engagement event.
Create a Yammer or Teams group for
end users to share their Microsoft 365
success stories. Circulate a baseline
survey to end users
Send an 'Announcement Email to let
users know what's available. Execute
launch engagement event
Training Develop end user training plan Set up internal training site to store
training resources
Train end users Train end users
Support Ready help desk to support end users
Boost User Engagement and Drive
Adoption
Manage and prepare for change
Measure, Share Success and Iterate
Use the Success Plan in the FastTrack portal to plan for the key milestones https://fasttrack.microsoft.com