FORMATTED
WITH NOTATIONS
FBLA-PBL Competitors
Page 2
Current Date
(DS and notice change to 1" top margin)
There are several times when creating a formal business letter that a copy
notation would be used. Prior to electronic word processing, the notation cc was
used to indicate carbon paper was used to create a copy. Today, a simple c is
used, followed by a space and the name of the person being copied. If multiple
people are being copied, the subsequent indications would be on separate lines
with an indent of two spaces to three spaces to line up with the first name.
The enclosure notation is utilized to indicate if there are additional documents
that have been placed in the same envelope. This is a courtesy notation. To
indicate an enclosure, key the word enclosure, a colon, two spaces and then
the title of the enclosure. If there are additional enclosures, place them directly
underneath the title of the first, paying attention to spacing.
The last additional feature that you may find in your production test for
competition is a formal business or personal business letter that extends to a
second page when proper formatting is used. The top margin of the second
page is one inch. There would be no letterhead used on this page. However,
the name of the addressee is listed followed by the page number and date.
The body of the second page would begin a DS following this information. It is
important to make sure that if the page break separates a paragraph that at
least two lines of that paragraph extend to the new page.
My hope is that this letter has been instructive in the parts of a formal business
letter that you may encounter during your exam. Please do not forget that mail
merging and proofreading skills are also important.
(DS)
Sincerely
(QS)
Cindy Fraser
Letter Formatting Specialist
555-555-5555
(DS)
CF:cb
(DS)
c FBLA NAP Committee
PBL NAP Committee
National FBLA-PBL Education Director
(DS)
Enclosures: Sample Letter Updated Scoring Guide
Appendix D
BUSINESS LETTER WITH ALL FEATURES - PAGE 2