LA-UR-22-32754
Approved for public release; distribution is unlimited.
Title: SUBCONTRACTOR ENVIRONMENTAL, SAFETY AND HEALTH PLAN LANL SUBCONTRACTOR
ESH REQUIREMENTS FOR HIGH/MODERATE CONSEQUENCE EXHIBIT F, REVISION 5
(JUNE 2022) PART I - LANL-PROVIDED ESH PLANS
Author(s): Courtney, Thomas R.
Intended for: Allow for distribution of newly created Exhibit F partial
site-specific ESH plan to subcontractors outside of LANL.
Issued: 2022-12-08
Los Alamos National Laboratory, an affirmative action/equal opportunity employer, is operated by Triad National Security, LLC for the National Nuclear Security
Administration of U.S. Department of Energy under contract 89233218CNA000001. By approving this article, the publisher recognizes that the U.S. Government
retains nonexclusive, royalty-free license to publish or reproduce the published form of this contribution, or to allow others to do so, for U.S. Government
purposes. Los Alamos National Laboratory requests that the publisher identify this article as work performed under the auspices of the U.S. Department of
Energy. Los Alamos National Laboratory strongly supports academic freedom and a researcher's right to publish; as an institution, however, the Laboratory does
not endorse the viewpoint of a publication or guarantee its technical correctness.
OSH-ISH-Plan-008 Revision: 0
Effective Date: 12/1/2022 Next Review Date: 12/1/2025
Environment, Safety, Health, Quality, Safeguards, and Security Directorate
Occupational Safety and Health Division
Industrial Safety and Hygiene Group
Plan
SUBCONTRACTOR ENVIRONMENTAL, SAFETY AND HEALTH PLAN
LANL SUBCONTRACTOR ESH REQUIREMENTS FOR HIGH/MODERATE CONSEQUENCE
EXHIBIT F, REVISION 5 (JUNE 2022)
PART I – LANL-PROVIDED ESH PLANS
Status:
☒
New
☐ Major Revision
☐ Minor Revision
Usage Level:
☒
Reference
☐ UET
☐ Mixed - UET Sections
Hazard Grading:
☒
N/A
☐ Low
☐ Moderate
☐
High/Complex
Safety Basis:
☒
N/A
☐ USQ
☐ USI #:
Document Author/Subject Matter Expert:
Name:
Organization:
Signature:
Date:
Tom Courtney OSH-ISH Signature On File 12/01/2022
Derivative Classifier/Reviewer: ☒ Unclassified
Name:
Organization:
Signature:
Date:
Jo Lynn Gutierrez OSH-ISH Signature On File 12/01/2022
Approval Signatures
Responsible Line Manager:
Organization:
Signature:
Date:
Stephanie Bement OSH-DS Signature On File 12/01/2022
Responsible Line Manager:
Organization:
Signature:
Date:
Jerome Trujillo OSH-ISH Signature On File 12/01/2022
Responsible Line Manager:
Organization:
Signature:
Date:
Jeff Erickson OSH-DO Signature On File 12/01/2022
Users are responsible for ensuring they work to the latest approved version.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 2 of 57
Revision: 0
Effective Date: 12/01/2022
REVISION HISTORY
Document Number and Revision Effective Date Description of Changes
OSH-ISH-Plan-008, R0 12/01/2022
Initial issue of this document.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 3 of 57
Revision: 0
Effective Date: 12/01/2022
TABLE OF CONTENTS
1.0 INTRODUCTION ................................................................................................................................................. 5
2.0 PRECAUTIONS AND LIMITATIONS ..................................................................................................................... 7
3.0 LANL-PROVIDED ESH PLANS ............................................................................................................................. 7
F1 GENERAL REQUIREMENTS ...................................................................................................................... 7
F2 SUBCONTRACTOR SITE-SPECIFIC ENVIRONMENT, SAFETY, AND HEALTH PLAN (SSESHP) ..................... 9
F3 SUBCONTRACTOR AND LOWER-TIER SUBCONTRACTOR MINIMUM PERFORMANCE ELGIBILITY
FACTORS ................................................................................................................................................. 9
F4 ESH REPRESENTATIVE DUTIES AND RESPONSIBILITIES ......................................................................... 10
F5 WORK MANAGEMENT .......................................................................................................................... 10
F6 INCIDENT REPORTING REQUIREMENTS ................................................................................................ 14
F7 SAFETY AND ENVIRONMENTAL PERFORMANCE CITATION .................................................................. 14
F8 EMPLOYEE TRAINING ............................................................................................................................ 15
F9 ESH INSPECTIONS .................................................................................................................................. 15
F10 HOUSEKEEPING ..................................................................................................................................... 16
F11 EMERGENCY PREPAREDNESS REQUIREMENTS ..................................................................................... 16
F12 OCCUPATIONAL HEALTH AND FIRST AID .............................................................................................. 17
F13 FIRE PROTECTION AND PREVENTION.................................................................................................... 18
F14 INCLEMENT WEATHER .......................................................................................................................... 20
F15 PERSONAL PROTECTIVE EQUIPMENT.................................................................................................... 20
F16 TOOLS AND EQUIPMENT ....................................................................................................................... 21
F17 POLLUTION PREVENTION/WASTE MINIMIZATION ............................................................................... 21
F18 WASTE MANAGEMENT ......................................................................................................................... 22
F19 SPILL PREVENTION, REPORTING, AND RESPONSE ................................................................................ 23
F20 RADIATION PROTECTION ...................................................................................................................... 24
F24 BERYLLIUM ACTIVITIES NOT INVOLVING AIRBORNE BERYLLIUM ......................................................... 24
F27 FIREARMS SAFETY ................................................................................................................................. 25
F28 EXPLOSIVES STORAGE/USE/DISPOSAL .................................................................................................. 25
F29 TRAFFIC AND PEDESTRIAN CONTROL ................................................................................................... 26
F30 MOTOR VEHICLES AND POWERED INDUSTRIAL EQUIPMENT .............................................................. 27
F31 MECHANICAL MATERIAL HANDLING ..................................................................................................... 28
F32 CRANES and MATERIAL HANDLING EQUIPMENT.................................................................................. 30
F33 WELDING, CUTTING, BRAZING AND GRINDING .................................................................................... 36
F34 PENETRATION OPERATIONS .................................................................................................................. 36
F35 LOCKOUT/TAGOUT ................................................................................................................................ 37
F36 ELECTRICAL SAFETY ............................................................................................................................... 37
F37 FALL PREVENTION/PROTECTION ........................................................................................................... 38
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 4 of 57
Revision: 0
Effective Date: 12/01/2022
F38 SCAFFOLDING ........................................................................................................................................ 39
F39 PORTABLE LADDERS .............................................................................................................................. 39
F40 SUSPENDED PERSONNEL PLATFORMS ................................................................................................... 40
F41 AERIAL WORK PLATFORMS (AERIAL LIFTS) ............................................................................................ 40
F42 BARRICADES .......................................................................................................................................... 40
F43 EXCAVATIONS AND TRENCHING ........................................................................................................... 41
F44 PRESSURE SAFETY ................................................................................................................................. 43
F46 WORK WITHIN THE BOUNDARY OF A CONSENT ORDER SITE ............................................................... 46
F47 WASTEWATER DISCHARGES .................................................................................................................. 46
F48 STORM WATER MANAGEMENT ............................................................................................................ 47
F49 AIR QUALITY .......................................................................................................................................... 49
F50 BIOLOGICAL RESOURCES PROTECTION ................................................................................................. 49
F51 CULTURAL RESOURCES PROTECTION .................................................................................................... 49
F52 PESTICIDE AND HERBICIDE APPLICATIONS ........................................................................................... 50
F53 REFRIGERANTS ...................................................................................................................................... 50
F54 ABOVEGROUND STORAGE TANKS ......................................................................................................... 50
F55 DEMOLITION, REMODELING, OR RENOVATION ................................................................................... 51
4.0 TRAINING ........................................................................................................................................................ 52
5.0 DEFINITIONS AND ACRONYMS ....................................................................................................................... 52
6.0 RECORDS ......................................................................................................................................................... 53
7.0 REFERENCES .................................................................................................................................................... 53
8.0 ATTACHMENTS ............................................................................................................................................... 53
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 5 of 57
Revision: 0
Effective Date: 12/01/2022
1.0 INTRODUCTION
Explanation of Use
Triad National Security, LLC., (Triad or CONTRACTOR) requires SUBCONTRACTORS have a written Site-
Specific Environmental, Safety, and Health Plan (SSESHP) that addresses how it will comply with the ESH
requirements (i.e., Exhibit F clauses) contained in its contract with Triad. In this use, “site-specific”
means work on LANL or LANL-leased property, rather than specific work location at LANL (e.g., TA and
Building). The SSEHSP must be approved by CONTRACTOR before CONTRACTOR issues the Notice to
Proceed and the SUBCONTRACTOR is permitted to commence on-site work.
Many of the Exhibit F clauses detail the exact requirements Triad expects a SUBCONTRACTOR to include
in their SSESHP. Triad recognized this and captured these requirements in this document under Part I –
LANL-Provided ESH Plans (Partial SSESHP). Part I covers the majority, but not all of the Exhibit F clauses.
Many of the clauses not covered in this Part I require subcontractors to provide SUBCONTRACTOR to
submit copies of written programs administered by SUBCONTRACTOR (e.g., Respiratory Protection
Program). SUBCONTRACTOR is authorized to use this document to meet the written SSESHP
requirements for those Exhibit F clauses covered in the document. For those Exhibit F clauses contained
in the SUBCONTACTOR contract with Triad and that are not addressed in Part I, SUBCONTRACTOR shall
submit additional written plans on how it will comply with those ESH requirements in Part II –
Subcontractor-Provided ESH Plans.
SUBCONTRACTOR is not required to adopt this document and can submit, for CONTRACTOR approval, a
comprehensive SSESHP that meets the ESH requirements contained in its contract with Triad. However,
if SUBCONTRACTOR chooses to adopt this Partial SSESHP, it will adopt the content of Part I in its entirety
for those clauses contained in the contract Exhibit F.
Note: For ease of review and approval, Triad recommends SUBCONTRACTOR create and submit a single
PDF containing both Part I – LANL-Provided ESH Plans and Part II – Subcontractor-Provided ESH Plans.
Regardless of the authorship when a SUBCONTRACTOR submits a SSESHP, which is approved by
CONTRACTOR, the SUBCONTRACTOR commits to conducting work on site as detailed in the approved
SSESHP. This document is intended to serve as an administrative aid in assisting SUBCONTRACTORS with
developing a CONTRACTOR-compliant SSESHP. Regardless of the origin, all persons, including lower-
tier subcontractors shall know, follow, and be held accountable by CONTRACTOR for the plans
established within the approved SUBCONTRACTOR SSESHP.
The following Exhibit F clauses are covered in this Part I – LANL-Provided ESH Plans.
F1 General Requirements
F2 Subcontractor Site-Specific Environment, Safety, and Health Plan (SSESHP)
F3 Subcontractor and Lower-Tier Subcontractor Minimum Performance Eligibility Factors
F4 ESH Representative Duties and Responsibilities
F5 Work Management
F6 Incident Reporting Requirements
F7 Safety and Environmental Performance Citation
F8 Employee Training
F9 ESH Inspections
F10 Housekeeping
F11 Emergency Preparedness Requirements
F12 Occupational Health and First Aid
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 6 of 57
Revision: 0
Effective Date: 12/01/2022
F13 Fire Protection and Prevention
F14 Inclement Weather
F15 Personal Protective Equipment
F16 Tools and Equipment
F17 Pollution Prevention/Waste Minimization
F18 Waste Management
F19 Spill Prevention, Reporting, and Response
F20 Radiation Protection
F24 Beryllium Activities Not Involving Airborne Beryllium
F27 Firearms Safety
F28 Explosives Storage/Use/Disposal
F29 Traffic and Pedestrian Control
F30 Motor Vehicles and Powered Industrial Equipment
F31 Mechanical Material Handling
F32 Cranes and Material Handling Equipment
F33 Welding, Cutting, Brazing and Grinding
F34 Penetration Operations
F35 Lockout/Tagout
F36 Electrical Safety
F37 Fall Prevention/Protection
F38 Scaffolding
F39 Portable Ladders
F40 Suspended Personnel Platforms
F41 Aerial Work Platforms (Aerial Lifts)
F42 Barricades
F43 Excavations and Trenching
F44 Pressure Safety
F46 Work Within the Boundary of a Consent Order Site
F47 Wastewater Discharges
F48 Storm Water Management
F49 Air Quality
F50 Biological Resources Protection
F51 Cultural Resources Protection
F52 Pesticide and Herbicide Applications
F53 Refrigerants
F54 Aboveground Storage Tanks
F55 Demolition, Remodeling, or Renovation
The following Exhibit F clauses are not covered in this document. These are ESH requirements that
require task-or facility-specific planning or hazard controls that are not general in nature. If any of the
clauses are contained in the contract with Triad, SUBCONTRACTOR will submit additional plans that
meet the SSESHP requirements for those clauses. Triad recommends, but does not require, the
additional SSESHP content be included as Part II – Subcontractor-Provided ESH Plans. Guidance for these
plans is found in Attachment A.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 7 of 57
Revision: 0
Effective Date: 12/01/2022
F21 Exposure Assessment
F22 Respiratory Protection
F23 Chemical and Hazardous Materials Management
F25 Biological Safety
F26 Laser Safety
F45 Confined Spaces
F56 Asbestos Work/Abatement/Demolition/Roofing Work
2.0 PRECAUTIONS AND LIMITATIONS
Between previous revisions of in High/Moderate Consequence Exhibit F and the current revision,
High/Moderate Consequence Exhibit F (Rev 5), several ESH planning requirements have shifted from
SUBCONTRACTORS submitting written plans with the SSESHP to SUBCONTRACTORS submitting plans
tailored to the task and/or facility (e.g., Fall Protection/Prevention – Elevated Work Surface Plan).
CONTRACTOR must approve the task- or facility-specific ESH Plans prior to SUBCONTRATOR beginning
work on that task. The clause will specify if SUBCONTRACTOR is required to submit written plans as part
of the SSESHP, as part of task-specific work planning, or both.
If there are any questions on using this Partial SSESHP, do not hesitate to contact the subcontract
technical representative.
3.0 LANL-PROVIDED ESH PLANS
F1 GENERAL REQUIREMENTS
• For the purpose of this LANL-specific, environmental, safety, and health (ESH) plan, “ESH protection”
encompasses industrial hygiene, safety, environmental protection and compliance, radiation
protection, and waste management.
• When performing work at sites controlled/managed by CONTRACTOR or the GOVERNMENT,
SUBCONTRACTOR shall comply with all applicable federal, state, and local laws and regulations
protecting workers and the environment.
• In addition to complying with the requirements contained below, SUBCONTACTOR will take
whatever actions are necessary to protect the safety and health of its workers. Even if not
specifically set forth in the contract documents, the SUBCONTRACTOR is required under 10 CFR 851
to comply with the following regulations and safety and health standards that are applicable to the
hazards of its work:
o 10 CFR 850, Chronic Beryllium Disease Prevention Program
o 29 CFR Part 1904.4 through 1904.11, 1904.29 through 1904.33, 1904.44 and 1904.46 –
Recording and Reporting Occupational Injuries and Illnesses
o 29 CFR Part 1910, Occupational Safety and Health, excluding 1910.1096, Ionizing Radiation
o 29 CFR Part 1926, Safety and Health Regulations for Construction
o 29 CFR Part 1928, Occupational Safety and Health Standards for Agriculture
o ACGIH, ‘‘Threshold Limit Values for Chemical Substances and Physical Agents and Biological
Exposure Indices’’ (2016)
o ANSI/ASSP Z88.2, Practices for Respiratory Protection (2015)
o ANSI Z136.1, Safe Use of Lasers (2014)
o ANSI Z49.1, Safety in Welding, Cutting and Allied Processes, Sections 4.3 and E4.3 (2012)
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 8 of 57
Revision: 0
Effective Date: 12/01/2022
o NFPA 70, National Electric Code (LANL follows 2017 version until the adoption of the 2020
version with the publication of P101-13, Electrical Safety Program, Rev 6)
o NFPA 70E, Standard for Electrical Safety in the Workplace (LANL follows 2015 version until the
adoption of the 2021 version with the publication of P101-13, Electrical Safety Program, Rev 6)
o American Society of Mechanical Engineers (ASME) Boilers and Pressure Vessel Code, sections I
through XII including applicable Code Cases, (2015)
o ASME B31 (ASME Code for Pressure Piping) as follows:
B31.1-2016-Power Piping
B31.3-2014-Process Piping
B31.4-2016-Pipeline Transportation Systems for Liquids and Slurries
B31.5-2016-Refrigeration Piping and Heat Transfer Components
B31.8-2016-Gas Transmission and Distribution Piping Systems
B31.8S-2014-Managing System Integrity of Gas Pipelines
B31.9-2015-Building Services Piping
B31G-2012-Manual for Determining Remaining Strength of Corroded Pipelines
o DOE Standard DOE-1212, Explosives Safety, current version
• In accordance with 10 CFR 851.10(a), SUBCONTRACTOR must provide a place of employment that is
free from recognized hazards that are causing or have the potential to cause death or serious
physical harm.
• SUBCONTRACTOR shall have responsibility for taking action as is necessary to assure compliance
with:
o State and federal environmental laws;
o CONTRACTOR environmental and waste management requirements identified in contract
statement of work; and
o DOE Orders related to environmental compliance and waste management.
• CONTRACTOR is dedicated to the concept that all accidents are preventable. Accordingly,
CONTRACTOR is committed to a goal of zero accidents through continuous improvement practices.
This "Zero Accident Performance" goal, including zero non- permitted releases and zero regulatory
non-compliance with respect to protection of the environment, is an expectation of all
SUBCONTRACTORS in the performance of their work.
o SUBCONTRACTOR workers may report environment, safety, or health concerns to the LANL
Safety Concerns Hotline at 505-665-7233 (email safet[email protected]
).
o In accordance with DOE O 442.2 Chg 1 Differing Professional Opinions for Technical Issues
involving Environmental, Safety, and Health Technical Concerns, if a worker or subcontractor has
a differing professional opinion (DPO) on a technical issue with potential significant impact to
environment, safety, and health that has not been successfully or adequately addressed through
lower-level processes, they can report it to the LANL DPO Administrator at dpo@lanl.gov
or
submit the DPO form found on the Differing Professional Opinion tab of the CONTRACTOR
Integrated Safety Management website. All workers also have a right to report their concern
directly to DOE, to the Deputy Associate Administrator for Safety (NA-51/FORS) National
Nuclear Security Administration, U.S. Department of Energy, 1000 Independence Avenue SW,
Washington DC 20585. The DOE DPO process and DPO submittal form may be found at
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 9 of 57
Revision: 0
Effective Date: 12/01/2022
http://www.energy.gov/ehss/doe-differing-professional-opinions. Laboratory employees and
subcontractors have the right to report concerns without fear of retaliation and to have those
concerns addressed through an independent, objective evaluation.
o SUBCONTRACTOR workers may escalate concerns to the DOE Los Alamos Field Office at 505-
606-2866, or to the DOE Albuquerque Employee Concerns Hotline or email: 800-688-5713 or
ecp@doeal.gov
.
F2 SUBCONTRACTOR SITE-SPECIFIC ENVIRONMENT, SAFETY, AND HEALTH PLAN (SSESHP)
This document and additional content submitted by SUBCONTRACTOR (if needed) is directed at
meeting the requirements of this clause. CONTRACTOR will communicate approval of
SUBCONTRACTOR LANL-Specific ESH Plan before the Notice to Proceed for on-site work can being.
F3 SUBCONTRACTOR AND LOWER-TIER SUBCONTRACTOR MINIMUM PERFORMANCE ELGIBILITY
FACTORS
• SUBCONTRACTOR shall meet environmental and safety performance requirements contained in
Attachment F3-2, Environment, Safety, and Health History Worksheet, complete the worksheet, and
submit the completed Attachment F3-2 along with supporting information. If any of the
performance eligibility factor ceiling rates are exceeded, SUBCONTRACTOR shall complete the
Exceedance Explanation and Mitigations Actions form contained in Attachment F3-2. CONTRACTOR
must approve any exceedances prior to the award of a subcontract.
• If SUBCONTRACTOR is a joint venture, association, consortia, or partnership that has fewer than
three years of demonstrated environmental and/or safety performance, each entity comprising the
joint venture, association, consortia, or partnership must submit an Attachment F3-2, complete with
supporting information.
• If SUBCONTRACTOR intends to use lower-tier subcontractors to perform elements of the statement
of work, these lower-tier subcontractors shall also meet environmental and safety performance
requirements contained in Attachment F3-2, complete the worksheet, and submit the completed
Attachment F3-2 along with supporting information. If any of the ceiling rates are exceeded, the
lower-tier subcontractor shall complete the Exceedance Explanation and Mitigations Actions form
contained in Attachment F3-2. SUBCONTRACTOR and CONTRACTOR must approve any exceedances
before the lower-tier subcontractor may perform work in the subcontract statement of work.
• If new or additional lower-tier subcontractors are proposed to be used by SUBCONTRACTOR at any
time after the award of the subcontract, SUBCONTRACTOR must notify CONTRACTOR at least 15-
calendar days before the proposed start date of the new lower-tier subcontractor and submit
eligibility information as provided in paragraph 3.2.
• When SUBCONTRACTOR’S environmental and safety performance exceeds ceiling rates,
CONTRACTOR may require SUBCONTRACTOR to complete a Safety Improvement and Sustainability
Plan (SISP). CONTRACTOR will provide guidance on expectations for SISP. CONTRACTOR may also
mandate a SISP for a subcontractor that has fewer than 3-years demonstrated safety and/or
environmental performance. If a lower-tier subcontractor exceeds any environmental or safety
performance rate ceiling and CONTRACTOR requires a SISP, the prime subcontractor and lower-tier
subcontractor will jointly create and submit the SISP.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 10 of 57
Revision: 0
Effective Date: 12/01/2022
F4 ESH REPRESENTATIVE DUTIES AND RESPONSIBILITIES
• SUBCONTRACTOR line management is responsible to provide clear and unambiguous lines of
authority and responsibility for ESH representation. This includes managing or supervising
employees performing work. SUBCONTRACTOR line management shall ensure that its personnel
possess the skills, experience, training, and credentials to complete their assigned tasks.
• SUBCONTRACTOR shall designate one or more ESH Representatives with the knowledge
commensurate to all phases of the scope of work who has written authority to supervise and
coordinate with additional competent and/or qualified persons as needed. CONTRACTOR will
establish minimum qualifications and desired or required professional certifications, if any, for ESH
Representatives. SUBCONTRACTOR shall submit qualifications to CONTRACTOR for approval prior to
subcontract award. CONTRACTOR minimum qualifications are detailed for SUBCONTRACTOR Safety
Representative and SUBCONTRACTOR Environmental Representative in Attachment F4-1, Minimum
Qualifications for Subcontractor Safety and Environmental Representatives.
o SUBCONTACTOR ESH Representatives may serve in more than one role (e.g., Safety
Representative and Fall Protection Competent Person) provided they are appropriately qualified
and can fulfill each responsibility in a manner that allows them to provide active engagement,
regular evaluations of hazards, worksite changes, and pause work as needed.
o SUBCONTRACTOR shall submit qualifications of any new or replacement ESH Representative and
CONTRACTOR must approve qualifications prior to ESH Representative performing on-site work.
• SUBCONTRACTOR shall provide competent and/or qualified personnel as required in applicable
sections of 10 CFR 851 and other regulations (e.g., excavations, fall protection, respiratory
protection program administrator, cranes and material handling equipment). These personnel will
be on the job location as required by the applicable regulation to perform oversight and other
required job duties.
o Competencies and/or qualifications for these individuals must be provided to CONTRACTOR for
approval prior to the start of the associated work task.
o A competent person means one who is capable of identifying existing and predictable hazards in
the surroundings or working conditions which are unsanitary, hazardous, or dangerous to
employees, and who has authorization to take prompt corrective measures to eliminate them.
o A qualified person means one who, by possession of a recognized degree, certificate, or
professional standing, or who by extensive knowledge, training, and experience, has successfully
demonstrated the ability to solve or resolve problems and perform required duties relating to
the subject matter, the work, or the project.
• CONTRACTOR reserves the right to require additional SUBCONTRACTOR ESH representation to
account for large scale, complex, or multiple-site projects.
F5 WORK MANAGEMENT
• SUBCONTRACTOR shall perform work in a safe and compliant manner and shall exercise a degree of
care commensurate with the work and the associated hazards/risks.
o SUBCONTRACTOR line management is responsible for the protection of employees, the public,
and the environment. Line management includes those SUBCONTRACTOR employees managing
or supervising employees performing work. CONTRACTOR uses the title Responsible Line
Manager to refer to line management.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 11 of 57
Revision: 0
Effective Date: 12/01/2022
o SUBCONTRACTOR shall establish and maintain clear and unambiguous lines of authority and
responsibility for ESH matters at all levels, including all lower-tier subcontractors.
o SUBCONTRACTOR shall incorporate the five core functions of Integrated Safety Management
into their work control process. These core functions are:
Define the work.
Identify and analyze hazards.
Develop and implement hazard controls and preventive measures.
Perform work safely, securely, and in an environmentally responsible manner.
Provide feedback and strive for continuous improvement.
SUBCONTRACTOR shall implement a work control process that includes the following items:
A designated Person in Charge (PIC) who has the responsibility, accountability, and authority to
ensure the quality of the Integrated Work Document (IWD) and to manage the work.
SUBCONTRACTOR shall develop an IWD, in coordination with the CONTRACTOR, for each
activity. The IWD shall have a consolidated set of clearly defined work tasks/steps linked to
hazards and controls. This includes both the primary tasks as well as the secondary tasks (e.g.,
moving/staging materials, safe access for SUBCONTRACTOR and CONTRACTOR inspectors or
visitors).
CONTRACTOR subcontract technical representative (STR) may specify the use of Form 2100A
(Attachment F5-1) or an alternative format IWD.
Note: For the purposes of this Exhibit F document, STR refers to the CONTRACTOR employee
appointed in writing as the subcontract technical representative.
All IWDs must include the following elements:
o Focus on the information needed by the worker
o Sufficient detail to ensure the worker can understand the hazards and controls
o Have the tasks or steps listed sequentially
o For each task or step, have specific descriptions of hazards and associated controls
o Address activity, co-located, and work area hazards based on consultation with space
occupants, specifically for Research and Development spaces.
o Have training, permits, and/or area postings referenced if they are required controls
o Review and signature by CONTRACTOR STR, ESH Representative, Facilities Operations
Director (FOD) Representative, and SUBCONTRACTOR PIC and Line Manager. Authorized
delegated representatives are allowed.
IWDs for or containing electrical work shall be developed in accordance with
Guide for Electrical IWDs for LANL Subcontractors and approved by
CONTRACTOR’S Electrical Safety Officer.
CONTRACTOR will provide site-specific hazard and environmental information,
using Attachment F5-2, FOD Site Hazard Analysis and Coordination
Requirements, that must be incorporated in the SUBCONTRACTOR’S IWD. If a
Permits & Requirements Identification (PRID) review is completed for the work,
this information must be integrated into the IWD.
The IWD shall be signed by the SUBCONTRACTOR prior to sending to the
CONTRACTOR for review and approval.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 12 of 57
Revision: 0
Effective Date: 12/01/2022
SUBCONTRACTOR’S PIC and ESH Representative, and the CONTRACTOR’S STR, subject
matter experts (SME), ESH Representatives, and FOD (as necessary) will complete a field
walk-down of the work activity, prior to SUBCONTRACTOR’S starting work, to validate
that the IWD tasks/steps and hazards are appropriately identified, and controls are in
place.
The SUBCONTRACTOR and any lower-tier SUBCONTRACTORS will perform work in strict
accordance with the IWD.
For work performed by a team (more than one person), the SUBCONTRACTOR PIC shall
perform a daily pre-job briefing (interactive discussion) with all workers, including
lower-tier subcontractors, involved in performing the work. At a minimum, the briefing
shall include the work to be performed during the day or shift, hold points, critical steps,
environmental requirements and protective measures, hazards involved in the work and
applicable hazard controls, pause/stop work responsibility, emergency response actions,
and designated ESH representative(s). SUBCONTRACTOR is responsible for documenting
attendance using IWD Validation and Release, Form 2103A, Attachment F5-3, and this
documentation must be available for review by CONTRACTOR upon request.
SUBCONTRACTOR, in coordination with the CONTRACTOR, shall perform an initial pre-
job brief, before any work begins, that includes an orientation to the site. In addition to
the daily pre-job briefing topics listed above, the orientation shall include, but is not
limited to, site-specific requirements and hazards, site alarms and response, contacts
and resources, required notifications, and the roles and responsibilities of
CONTRACTOR, SUBCONTRACTOR, and its employees. SUBCONTRACTOR is responsible
for providing this initial pre-job brief to any SUBCONTRACTOR or lower-tier personnel
who did not attend the initial briefing.
A completed IWD must be provided to the CONTRACTOR STR for review and concurrence prior to
commencement of affected work. SUBCONTRACTOR shall revise the IWD whenever a scope change
occurs, new hazards are identified, or controls have shown to be ineffective. SUBCONTRACTOR shall
submit proposed IWD changes to CONTRACTOR for review and approval before working under
revised IWD. SUBCONTRACTOR shall periodically review the IWD throughout the project duration
and revise as needed. SUBCONTRACTOR shall include CONTRACTOR'S Attachment F5-2, FOD Site
Hazard Analysis and Coordination Requirements, with the IWD.
SUBCONTRACTOR must incorporate CONTRACTOR required hold points into the IWD for the project.
Hold points are work instruction steps in the IWD at which workers must wait for the PIC to verify a
condition has been met before the work can resume. Mandatory hold points will be included for,
but not limited to, the following work tasks:
Cutting conduit, enclosed or encased systems, or into other potentially energized systems
Fall protection safety system verification
Aerial lift compliance verification
Electrical work greater than 600 volts
Excavation activities, such as the introduction of mechanical equipment, the placement of
barricades and signage, or entering a new phase of work requiring additional walk downs
Moderate or critical lifts
Performing any class 2 penetration
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 13 of 57
Revision: 0
Effective Date: 12/01/2022
SUBCONTRACTOR must review Attachment F5-6, SUBCONTRACTOR IWD Mandatory Hold Points, for
any of the above listed hold points, and attach all applicable hold point pages to the IWD. The hold
point must be identified in the IWD in the appropriate sequential step with instruction on actions to
be taken.
Once the step with the associated hold point is reached, the SUBCONTRACTOR PIC shall verify all
conditions are as planned. If not as planned, work will be paused and the change control process
implemented. If conditions are met, the SUBCONTRACTOR PIC shall sign the form, releasing work to
be performed. If a SUBCONTRACTOR PIC does not adhere to CONTRACTOR hold points, the
CONTRACTOR will request SUBCONTRACTOR PIC replacement.
SUBCONTRACTOR shall keep the following documentation at the work site, for CONTRACTOR
review: the written scope of work, SUBCONTRACTOR’S IWDs, the Exhibit F checklist, Site-Specific
ESH Plan, and daily pre-job briefing documentation (if applicable).
SUBCONTRACTOR is encouraged to provide feedback or post job reviews to CONTRACTOR STR via
Form 2104 (Attachment F5-4) Integrated Work Document (IWD) Part 4, Feedback/Post Job Reviews.
SUBCONTRACTOR and CONTRACTOR workers have the right and responsibility to Pause Work, or if
necessary, Stop Work without fear of reprisal when:
Work steps are unclear, there are questions about the work, or there are any changes to the
expected work conditions.
Work controls and execution, information, instructions, or worker training is inadequate to
execute the work safely and securely.
There is a reasonable belief that the work poses a potential uncontrolled environmental risk
or violates the requirements of applicable laws or permits.
There is a reasonable belief that security of the Laboratory, information, or Government
property could be compromised.
There is a reasonable belief that the task poses an imminent risk of death, serious physical
harm, or other serious hazard to workers.
A stop-work action is a formal suspension of work activities. A pause-work action is a simple
process used to temporarily halt work so that confusions, misunderstandings, work area, work
management, authorizations, tool, or equipment issues may be resolved prior to proceeding. The
pause work is elevated up the chain if the issue is unresolved or determined by management that
the issue requires a formal stop work.
Any time work is paused or stopped, SUBCONTRACTOR must notify the CONTRACTOR STR. If the
concern or issue that caused the work pause is resolved immediately, and to the mutual
satisfaction of the workers involved, SUBCONTRACTOR may proceed with work without
CONTRACTOR approval. For concerns or issues beyond those resolved immediately, the
SUBCONTACTOR will contact the CONTRACTOR STR for approval before work can proceed.
• Any time work is paused or stopped, SUBCONTRACTOR shall ensure that work does not resume until
the concerns associated with that activity are resolved.
Restart of stopped work activities may not occur unless:
o SUBCONTRACTOR completes Form 2181, Stop-Work Action Worksheet and CONTRACTOR
approves of follow up actions or corrective action plan.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 14 of 57
Revision: 0
Effective Date: 12/01/2022
F6 INCIDENT REPORTING REQUIREMENTS
• SUBCONTRACTOR must immediately notify CONTRACTOR’S STR verbally, and then in writing (within
24 hours), of any on-site event or condition that adversely affects, or may adversely affect
CONTRACTOR, its mission, CONTRACTOR’S or SUBCONTRACTOR’S personnel, the public, property, or
the environment. An on-site event or condition includes but is not limited to: employee
injury/illness/first aid (including a significant change in severity of the original condition); fire; any
accident, incident, or near-miss; property damage to equipment, facilities, or motor vehicles; non-
compliance with safety, health, or environmental requirements; non-permitted release to the
environment; or any other unplanned event that may be a violation of a regulatory requirement or
that may be viewed negatively by the public, CONTRACTOR, or GOVERNMENT.
• In situations where any of the conditions mentioned above occur, the scene surrounding
or
associated with the event shall be preserved for continued investigation unless such
actions
interfere with establishing a safe condition or CONTRACTOR concurrence is
obtained.
SUBCONTRACTOR and CONTRACTOR personnel may jointly investigate
each injury/illness, accident,
incident, near miss, or environmental noncompliance.
• SUBCONTRACTOR shall provide a complete written accident/incident investigation report of any
incident, outlining the causes, corrective actions, and measures taken to
prevent recurrence of
similar incidents, to CONTRACTOR’S STR within 2-working days
of its occurrence. Furthermore, the
SUBCONTRACTOR must cooperate and participate
as required with any CONTRACTOR or
GOVERNMENT fact finding, learning team,
critique, analysis, or investigation for such
events/conditions.
SUBCONTRACTOR must provide an investigation report using DOE Form 5484.3 to the
CONTRACTOR.
As required by circumstances and at the discretion of CONTRACTOR, an incident review board (IRB)
will be convened. Those involved in selected incidents will be required to present the events
surrounding the incident to the IRB as well as what actions have been put in place by the
SUBCONTRACTOR to mitigate the incident and to prevent reoccurrence. SUBCONTRACTOR
management must attend all IRB meetings.
SUBCONTRACTOR shall analyze related data for trends and lessons learned in accordance with DOE
Order 225.1B, Accident Investigations (March 4, 2011).
The SUBCONTRACTOR shall submit a weekly productive man-hours report to the STR every Monday
for the preceding week (when work is performed) using Attachment F6-1, Weekly Productive Man-
Hour Report or other mechanism directed by CONTRACTOR.
If SUBCONTRACTOR, or any lower-tier subcontractor, independently either suspends or terminates
an employee for unsafe acts resulting from performance of work under this subcontract,
SUBCONTRACTOR must immediately provide written notification to the STR with information on
that action.
F7 SAFETY AND ENVIRONMENTAL PERFORMANCE CITATION
A Safety and Environmental Performance Citation (Citation), Attachment F7-1, may be issued to
SUBCONTRACTOR by CONTRACTOR’S ESH organization through CONTRACTOR STR for any safety or
environmental violations. A Citation is warranted for, but not limited to, repeated safety or
environmental violations, failure to abate any unsafe conditions, serious/imminent danger safety
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 15 of 57
Revision: 0
Effective Date: 12/01/2022
concerns, failure to report injury/incidents in a timely manner, improper record keeping, and any
other violations at the discretion of the STR, CONTRACTOR Safety Representative, and/or the
Procurement Specialist. SUBCONTRACTOR application for payments will be placed on hold if any
Citation has not been resolved by SUBCONTRACTOR. For every three Citations issued to
SUBCONTRACTOR, or at the discretion of the STR, SUBCONTRACTOR shall (at SUBCONTRACTOR’S
expense and in a timely manner) conduct a minimum of one-half of a shift safety stand-down with
all employees, including lower-tier SUBCONTRACTOR employees engaged in work activities at the
LANL.
Note: If CONTRACTOR issued citation because of a lower-tier SUBCONTRACTOR’S failure to comply,
the citation will be issued to the prime SUBCONTRACTOR but will be held against the lower-tier for
the stand-down purposes. This stand-down time will be dedicated to documented safety and/or
environmental briefings and general housekeeping.
SUBCONTRACTOR shall promptly evaluate and resolve any noncompliance with applicable ESH
requirements. If SUBCONTRACTOR fails to provide resolution or if, at any time, SUBCONTRACTOR'S
acts or failure to act causes substantial harm or an imminent danger to the environment or health
and safety of employees or the public, CONTRACTOR may issue an order stopping work in whole or
in part. Any Stop Work Order issued by CONTRACTOR under this clause (or issued by
SUBCONTRACTOR to a lower-tier SUBCONTRACTOR) shall be without prejudice to any other legal or
contractual rights of CONTRACTOR. In the event that CONTRACTOR issues a Stop Work Order, an
order authorizing the resumption of the work may be issued at the discretion of CONTRACTOR.
SUBCONTRACTOR shall not be entitled to an extension of time or additional fee, costs, or damages
by reason of, or in connection with, any work stoppage ordered in accordance with this clause.
F8 EMPLOYEE TRAINING
In accordance with 10 CFR 851.25(a), (b) and (c), SUBCONTRACTOR shall ensure workers are
properly trained and qualified to safely perform all assigned tasks in accordance the scope of work.
SUBCONTRACTOR shall provide initial, periodic, and supplemental training to workers in order for
them to carry out their assigned responsibilities. SUBCONTRACTOR workers shall complete required
training prior to start of work associated with the respective training subject.
SUBCONTRACTOR shall resubmit completed training documentation prior to any training expiration
date listed in CONTRACTOR’S Technical Subcontract Management Subcontract Training Matrix.
SUBCONTRACTOR will conduct or acquire training and maintain records of other specific training
required to perform work safely. CONTRACTOR maintains records of any training provided to
SUBCONTRACTOR and such records are available to SUBCONTRACTOR upon request.
Training records will be retained on-site for the duration of the contract and made available to
CONTRACTOR upon request.
SUBCONTRACTOR workers must complete facility-specific training required and provided by the
CONTRACTOR.
F9 ESH INSPECTIONS
• For ongoing work, rather than equipment service or maintenance calls, SUBCONTRACTOR shall
conduct initial and periodic inspections of the work areas to monitor compliance with ESH
requirements; document such inspections (Exhibit F Attachment F9-1 may be used); and provide a
copy of such inspection reports upon request to CONTRACTOR STR.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 16 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall promptly initiate action to correct all identified hazards, deficiencies, or
compliance issues.
• SUBCONTRACTOR shall report all identified hazards, deficiencies, or compliance issues not under the
control of SUBCONTRACTOR to CONTRACTOR STR.
• SUBCONTRACTOR shall take all necessary steps to ensure the protection of employees, the public,
and the environment until the hazards, deficiencies, or compliance issues are corrected.
• SUBCONTRACTOR shall ensure that workers have the right without reprisal to request and receive
results of investigations and inspections.
• CONTRACTOR reserves the right to perform both announced and unannounced inspections and
assessments of SUBCONTRACTOR’S operations, equipment, and materials to verify compliance with
the requirements of this subcontract. SUBCONTRACTOR shall cooperate and accommodate
oversight assessments, audits, and inspections performed by the CONTRACTOR.
• Regulatory agencies such as the New Mexico Environment Department (NMED) and the U.S.
Environmental Protection Agency (EPA) will make unannounced visits to work areas and perform
periodic environmental compliance inspections. SUBCONTRACTOR shall notify CONTRACTOR STR
immediately if regulatory agency personnel schedule a visit or an inspection of the site or arrive at
the site unannounced.
F10 HOUSEKEEPING
• SUBCONTRACTOR shall keep their work areas neat and orderly, implementing the following
housekeeping practices as appropriate:
o Keep tools and materials properly stored when not in use and remove all materials that are no
longer needed.
o Ensure trash, scrap materials, and waste are placed in appropriate containers. Locate containers
strategically throughout the work area to promote use.
o Keep floors clear of trip and slip hazards including hoses, welding leads, electric cords, liquids,
and other obstacles. Keep cords, hoses, and leads clear of walkways, roadways, and other
locations where possible exposure to damage exists.
o Properly store and dispose of paint, solvents, oil-soaked rags, and debris, etc., in approved
containers in accordance with the appropriate waste management regulatory requirements.
o Ensure protruding nails, screws, staples, and other sharp objects are protected or removed and
do not present a hazard.
o Provide and keep eating and sanitary facilities maintained in a clean and sanitary condition at all
times, including adequate washing facilities with soap and disposable towels.
o Provide clean, potable drinking water for employees in a safe, hygienic manner at all worksites.
• Unless specified elsewhere in the subcontract, SUBCONTRACTOR shall provide and maintain its own
sanitary toilet facilities for its employees. The cleaning and maintenance of the facilities, and
method and location of waste disposal, shall be acceptable to CONTRACTOR.
F11 EMERGENCY PREPAREDNESS REQUIREMENTS
• All SUBCONTRACTOR employees who will perform work on GOVERNMENT-owned or CONTRACTOR-
leased property must comply with CONTRACTOR’S site-specific emergency response requirements,
defined in P1201-4, LANL Incident Reporting and Protective Actions, and any facility-specific
emergency procedures. SUBCONTRACTOR employees are required to take Incident Reporting and
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 17 of 57
Revision: 0
Effective Date: 12/01/2022
Protective Actions training (UTrain 10922 or ExTrain 10922) and any emergency preparedness
facility-specific training (e.g., Building Emergency Procedure training) related to where they will be
performing work.
• SUBCONTRACTOR is responsible for ensuring that all SUBCONTRACTOR’S employees understand
their roles and responsibilities prior to, during, and after emergencies, as defined in P1201-4 and
any facility-specific emergency procedures and related training, where applicable.
• SUBCONTRACTOR’S employees must participate, when requested, in CONTRACTOR emergency
preparedness activities, including but not limited to, trainings, drills, and exercises.
• In the event of a prolonged emergency that impacts the area in which SUBCONTRACTOR is
performing work, CONTRACTOR will provide mandatory protective measures that SUBCONTRACTOR
is required to follow. The emergency-related protective measures and any subsequent updates or
revisions will be communicated to SUBCONTRACTOR.
F12 OCCUPATIONAL HEALTH AND FIRST AID
• In accordance with 10 CFR 851 Appendix A, Section 8, SUBCONTRACTOR shall:
o Ensure workers are evaluated by a recognized occupational medical provider, when
required,
prior to the work being performed. Attachment F12-1 is provided as a guide
to determine when
medical evaluations are required.
o Maintain a work history log for each worker who performs work on LANL property.
The work
history log must include records of the dates and times the individual was
on site.
o Provide access to work-related medical records, work history logs, surveillance and
certification
records, and employee records as requested by the CONTRACTOR.
o Collaborate with LANL staff to obtain information on workplace job conditions and
issues
related to worker’s health.
o Provide workers access to their personal records as required by DOE regulations.
o Obtain a return-to-work evaluation from a recognized occupational medical provider
after a
work-related injury or illness or an absence due to any injury or illness lasting
5 or more
consecutive days. The SUBCONTRACTOR will provide a copy of the work
release to the
CONTRACTOR STR.
• For construction work, SUBCONTRACTOR shall ensure compliance with 29 CFR Subpart D, 1926.50
Medical Services and First Aid.
o SUBCONTRACTOR shall have individual certified in CPR/First Aid on site when work occurring.
• SUBCONTRACTORS shall have precautions in place to protect workers from potential exposure to
blood, body fluids or other potentially infectious materials during normal work and emergency
situations, to include rendering assistance to sick or bleeding coworkers. For non-construction work,
this means SUBCONTRACTOR shall ensure compliance with their company Exposure Control Plan as
mandated in 29 CFR 1910.1030.
• SUBCONTRACTOR shall maintain a workers’ compensation program for its employees
including
administration and associated case management.
• SUBCONTRACTOR shall ensure that all workers’ general health, physical and
psychological capacity
to perform work are adequate for the work assigned.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 18 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR personnel and its lower-tier personnel shall report to CONTRACTOR’S
Occupational Health Clinic for initial treatment of all non-emergency work-related injury and illness.
Activate 911 for all emergent medical needs.
Note: If the SUBCONTRACTOR’ PIC is onsite, that person shall accompany injured/ill
SUBCONTRACTOR worker(s) to the Occupational Health Clinic. If the SUBCONTRACTOR PIC is not on-
site (or SUBCONTRACTOR PIC is self), and an AdSTR or STR is available, then the AdSTR/STR should
accompany the worker.
• CONTRACTOR’S Occupational Health Clinic shall:
o Provide initial medical care for all non-emergency work-related injury or illness for
SUBCONTRACTOR
workers for events that occur on CONTRACTOR property.
o Recommend to SUBCONTRACTOR any restrictions/work instructions associated with the initial
treatment of SUBCONTRACTOR worker’s work-related injury and illness.
o As part of the CONTRACTOR Injury Illness Peer Review Committee, shall review completed forms
submitted by SUBCONTRACTOR (i.e., Form 5484.3, DOE Individual Accident/Incident Report and
LANL Form 5484 Addendums), and either concur or provide feedback to SUBCONTRACTOR.
F13 FIRE PROTECTION AND PREVENTION
The following constitutes SUBCONTRACTOR’S comprehensive fire protection and prevention plan and
shall be implemented to protect workers in a manner commensurate with the nature of the work that is
performed. SUBCONTRACTOR shall implement this fire protection and prevention plan in order to be in
compliance for safeguarding construction, alteration, and demolition operations per the International
Fire Code (IFC) Chapter 33, NFPA 1 Chapter 16, and NFPA 241.
• Smoking, use of any tobacco products, or electronic smoking devices (herein referred to as smoking
and or smoking materials), is prohibited within any LANL facility. SUBCONTRACTOR shall ensure that
workers only smoke in designated CONTRACTOR approved smoking areas outside buildings.
SUBCONTRACTOR shall follow any CONTRACTOR designated smoking, smoking materials, and ignition
sources restrictions for special areas (explosive areas, flammable liquid/gas areas, etc.). Under
extreme and “red flag” wildfire conditions, CONTRACTOR’s Fire Marshall may impose additional
restrictions on smoking, spark, and flame-producing activities.
• SUBCONTRACTOR shall control the storage and loading of combustible materials within work and
office areas to ensure safety and compliance with applicable fire codes. Material must be well
arranged, and aisles shall be maintained open and clear of obstructions. Stored material shall be kept
away from heaters, lamps, hot pipes, equipment, and machinery and the use of extension cords
minimized.
Note: SUBCONTRACTOR shall request approval from the CONTRACTOR's fire protection AHJ before
storing of combustible or flammable liquids or gases.
• SUBCONTRACTOR shall dial 911 and initiate a fire department response for any fire, suspected fire,
unexplained smoke in the work area, or the discharge of a fire extinguisher.
• SUBCONTRACTOR shall provide all fire protection and prevention equipment necessary for its
operations, including, but not limited to portable fire extinguishers.
o SUBCONTRACTOR shall provide an adequate number of portable fire extinguishers of the correct
size and type for its work activities. Extinguishers shall be maintained per manufacturers’
recommendations, inspected monthly, and tested annually.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 19 of 57
Revision: 0
Effective Date: 12/01/2022
o SUBCONTRACTOR shall train employees in the proper use of portable fire extinguishers. See also
Section F33, Welding, Cutting, Brazing, and Grinding, of this Exhibit for fire watch and portable
fire extinguisher requirements.
• SUBCONTRACTOR shall ensure that fire protection equipment is placed and maintained in proper
locations as work progresses.
• SUBCONTRACTOR shall ensure that temporary heating equipment is installed, used, refueled and
maintained to minimize the fire hazard posed by these devices. SUBCONTRACTOR shall use
listed/approved temporary heating devices in accordance with manufacturer’s requirements, shall
perform refueling operations in an approved manner, shall locate this equipment with sufficient
separation from adjacent combustible materials, and monitor the safe operation of this equipment
during use.
• SUBCONTRACTOR shall monitor its work and office areas to ensure that all doors, stairwells, aisles,
and means of egress are OSHA-compliant and are kept clear and unobstructed at all times. In all
buildings over one story in height, SUBCONTRACTOR shall ensure that at least one stairway meeting
the requirements of NFPA 101 is in usable condition at all times. If the building is occupied by non-
construction personnel the SUBCONTRACTOR shall ensure the temporary egress deficiency caused
by closing of one or more stairs is reviewed and approved by CONTRACTOR’S Fire Protection
Authority Having Jurisdiction (AHJ).
• If SUBCONTRACTOR furnishes portable field offices, SUBCONTRACTOR shall ensure they have
appropriate separations from adjacent LANL structures, are secured, all exits are clearly marked and
adequately lighted, exit paths are level across door openings, stairs are properly constructed (treads
and risers are within acceptable dimensional limitations) and handrails provided where required,
exit doors are not provided with exterior locking features that prevent personnel from exiting, and,
if equipped, that all emergency lights remain functional. CONTRACTOR’S AHJ has final authority over
these and can assist in determining building setbacks and other requirements if there is a question.
• SUBCONTRACTOR shall ensure they are stored properly, dispensed in safety cans manufactured to a
recognized standard and areas designated for these activities are maintained in an orderly fashion.
All hazardous areas shall be posted with appropriate signs and access shall be controlled.
• SUBCONTRACTOR shall prohibit open flames and smoking in designated storage areas.
• SUBCONTRACTOR shall ensure that portable fire extinguishers, staged fire-fighting equipment, fire
suppression system control valves, sprinkler system and standpipe fire department connections, fire
hydrants, and fire lanes are kept clear and unobstructed.
• SUBCONTRACTOR shall maintain a minimum of 18-inches of free space below sprinkler heads when
working in facilities having sprinkler systems. Fire sprinkler heads and fire detection and alarm
devices shall be appropriately masked and protected during painting and spray-application of
fireproofing material operations.
Note: It is sometimes advisable to put in an outage request for smoke detectors in the area of
construction to prevent nuisance fire alarms.
• SUBCONTRACTOR shall ensure that combustible waste containers are emptied regularly; equipment,
tables, and floors are free from oil or oily rags; and oily rag containers are kept covered and emptied
regularly. Janitor/storage closets shall be maintained in an orderly condition and shall not be used to
store quantities of hazardous or toxic chemicals. Electrical, mechanical, and communications rooms
shall be kept in order and free of combustible storage materials. Cable trays and raceways shall be
free of combustible material, debris, or trash.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 20 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall not permit open fires on the jobsite.
• SUBCONTRACTOR shall ensure that, in buildings required to have standpipes, at least one standpipe
shall be installed for use during construction prior to construction exceeding 40 feet in height above
the lowest level of fire department vehicle access. Such standpipes shall be extended up with each
floor, be securely capped at the top, and have fire department hose connections at accessible
locations adjacent to usable stairways.
Note: SUBCONTRACTOR should consult the CONTRACTOR's fire protection AHJ to determine the
acceptable timeline to provide and extend standpipes.
• SUBCONTRACTOR shall ensure that fire department vehicle access is provided at the start of the
project and maintained until completion for any impacted buildings or construction sites. Fire
department access site plans for the construction phase shall be submitted for approval by
CONTRACTOR’S fire protection AHJ and shall be created in accordance with the requirements of
NFPA 1 and the IFC.
F14 INCLEMENT WEATHER
• SUBCONTRACTOR shall establish adequate controls for employee exposure to potential
inclement
weather conditions including but not limited to heat, cold, wind, lightning, snow, icy conditions, etc.
If work occurs within a designated lightning-affected high explosives area, SUBCONTRACTOR shall
follow CONTRACTOR Lightning Threat Actions as directed by CONTRACTOR until the declaration of
“all clear.”
• Depending on the location and nature of work (e.g., in proximity to high explosives),
SUBCONTRACTOR shall be subject to Lightning Threat Actions requirements.
• SUBCONTRACTOR shall ensure that all field employees are trained on the warning
signs/symptoms
of early heat or cold related disorders and instructed on the clothing and
work methods best suited
to avoid heat and/or cold stress. Stay times shall be defined to
reduce the possibility of heat or cold
related disorders, if necessary.
• SUBCONTRACTOR shall ensure that employees have access to an adequate sanitary
potable water
supply during all periods of the day and have available plenty of fluids (i.e.,
water, electrolyte
replacement drinks, etc.) when heat stress conditions exist.
• SUBCONTRACTOR shall define protective actions for lightning threats and high wind
conditions.
Actions should include work stoppage and sheltering, when required.
F15 PERSONAL PROTECTIVE EQUIPMENT
• SUBCONTRACTOR shall provide, use, and maintain personal protective equipment (PPE) to protect
SUBCONTRACTOR personnel from hazards directly related to the work. See 29 CFR 1910.132(a) and
NFPA 70E.
• SUBCONTRACTOR shall provide training to each employee who is required to use PPE. Each
employee shall be trained to know at least the following: when PPE is necessary; what PPE is
necessary; how to properly don, doff, adjust, and wear PPE; the limitations of the PPE; and the
proper care, maintenance, useful life, and disposal of PPE.
• SUBCONTRACTOR shall require all employees to wear long pants and a suitable shirt, with no less
than 4-inch sleeves, as the minimum work clothing to be worn at the worksite.
• All SUBCONTRACTOR employees working on active construction, demolition, highway, or
remediation sites shall wear high visibility, reflective, vests at all times when not in office
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 21 of 57
Revision: 0
Effective Date: 12/01/2022
trailers/buildings. Vests shall comply with Manual of Uniform Traffic Control Devices (MUTCD)
Section 6E-3 (High Visibility Clothing). Flagmen and Signalmen shall wear vests complying with 29
CFR 1926.201.
F16 TOOLS AND EQUIPMENT
• SUBCONTRACTOR will ensure that all tools provided for use in work are used, inspected, and
maintained in accordance with the manufacturers' recommendations and federal regulations.
• SUBCONTRACTOR will inspect power tools and equipment prior to use and will inspect quarterly, at
a minimum, or more frequently if recommended by the manufacturer. Inspection documentation is
to be maintained by SUBCONTRACTOR and made available to CONTRACTOR upon request.
• SUBCONTRACTOR will not use job-made tools of any kind at the jobsite, unless approved in writing
by CONTRACTOR.
• SUBCONTRACTOR must follow 29 CFR 1910.243(d) and 29 CFR 1926.302(e) if powder-actuated tools
will be used. Only properly trained and certified employees shall be permitted to use powder-
actuated tools. The powder charges (cartridges) for powder- actuated tools must be controlled,
accounted for, and properly stored. Live or spent cartridges must not be left on the ground or
disposed of in trashcans or other unauthorized containers.
• SUBCONTRACTOR will use ground fault circuit interrupters (GFCI) on all temporary electrical
applications, including task lighting.
• SUBCONTRACTOR must test and certify all SUBCONTRACTOR-owned ventilated enclosures,
confinement systems, and/or local exhaust ventilation systems prior to use and on a routine basis
not less than one time per year. This applies to ventilation systems that are intended to minimize
employee exposures and prevent occupational diseases caused by the inhalation of hazardous,
toxic, or radioactive contaminants. General use high-efficiency particulate air (HEPA) filtration
systems (portable and in-place) must be certified to DOE-STD-3020-2015 to verify filtration
efficiency prior to initial use, annually thereafter, and after any maintenance or disruption that
disturbs the HEPA filter. Portable HEPA filtration systems must be certified biannually for use on
radioactive contamination. CONTRACTOR Ventilation Team can provide testing and certification.
• SUBCONTRACTOR must ensure that portable or vehicle mounted electric generators have the
neutral conductor properly bonded to the generator case and all general-purpose single phase 15-,
20-, and 30-amp receptacles are GFCI protected. Generators over 5 kW must be grounded.
• All electric power tools utilizing 60 Hz AC power (whether 120 V, 240 V, 480 V, etc.) are required to
be listed by a Nationally Recognized Testing Laboratory (NRTL). Such NRTL listing also applies to any
extension cords, re-locatable power taps, temporary lighting, or other electrical equipment utilizing
or delivering 60 Hz ac power. Any such power tool or other electrical device that is not listed must
be approved by CONTRACTOR electrical Authority Having Jurisdiction (AHJ), an Electrical Safety
Officer prior to use. Any NRTL listed electrical power tool that is repaired must be inspected by an
AHJ before reuse.
F17 POLLUTION PREVENTION/WASTE MINIMIZATION
• SUBCONTRACTOR shall manage all work activities in a manner that practices source reduction, as
defined by the Pollution Prevention Act of 1990 to minimize the generation of waste.
• SUBCONTRACTOR shall engage CONTRACTOR in the planning phase of work to avoid the generation
of abandoned materials, items, and equipment. SUBCONTACTOR shall ensure lay down areas
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 22 of 57
Revision: 0
Effective Date: 12/01/2022
include controls such as fencing and signage to prevent materials, items, and equipment from
outside projects to be stored in those lay down areas.
• SUBCONTRACTOR shall purchase and use materials and products that provide for pollution
prevention per DEAR 970.5223-7.
o SUBCONTRACTOR shall provide its services in a manner that promotes the natural environment,
reduces greenhouse gas emissions and protects the health and well-being of federal employees,
contract service providers and visitors using the facility. To the maximum extent reasonable
SUBCONTRACTOR shall purchase and use:
Recycled content products
Biobased products
Energy efficient products for Energy Star and FEMP
Environmentally preferable and energy efficient electronics including desktop
computers, laptops and monitors
Non-ozone depleting alternative products
Products that support reduction in greenhouse gas emissions
Water efficient plumbing products
Other federally recognized products listed in the SFTool. To easily find the latest list of
commercially available products that meet federally recognized sustainable acquisition
requirements, utilize the SFTool online (
https://sftool.ecomedes.com/).
Per FAR 52.223-2 – Affirmative Procurement of Biobased Products Under Service and Construction
Contracts, SUBCONTRACTOR shall make maximum use of biobased products that are United States
Department of Agriculture-designated items unless the product cannot be acquired competitively
within a time frame providing for compliance with the contract performance schedule; meet
contract performance requirements; or at a reasonable price.
F18 WASTE MANAGEMENT
CONTRACTOR follows P409, LANL Waste Management to implement its waste management
program. SUBCONTRACTOR shall follow the direction of the CONTRACTOR Waste Management
Coordinator, as authorized by CONTRACTOR STR, for implementing P409.
SUBCONTRACTOR shall be provided a CONTRACTOR generated Waste Characterization Strategy
Form or Waste Certification Statement that identifies all waste streams potentially generated by the
project. CONTRACTOR shall provide waste characterization, packaging, storage and disposal for each
potential waste stream, as applicable. If SUBCONTRACTOR encounters or will generate a waste
stream that is not on the Waste Characterization Strategy Form or Waste Certification Statement,
SUBCONTRACTOR shall pause any activity associated with the previously unidentified waste.
SUBCONTRACTOR shall notify, in writing, CONTRACTOR STR and Waste Management Coordinator of
the previously unidentified waste stream. Work involving the new waste stream shall not proceed
until CONTRACTOR provides an amended/approved Waste Characterization Strategy Form or Waste
Certification Statement that addresses waste management of the new waste stream.
SUBCONTRACTOR shall ensure project waste containers, are closed, except when waste is being
added, removed or consolidated. Roll-off bins and other bulk containers containing material for
recycling, construction/demolition debris or other waste material must be covered, except when
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 23 of 57
Revision: 0
Effective Date: 12/01/2022
adding, removing or consolidating material, with the exception of non-bulk containers (e.g., drums,
bins, or a lined pit) holding concrete washout.
SUBCONTRACTOR shall not abandon or leave waste without written CONTRACTOR approval (e.g., e-
mail notification or memo from Waste Management Programs). When such approval is granted,
SUBCONTRACTOR shall coordinate with CONTRACTOR Waste Management Coordinator and STR to
communicate the waste location and approximate volume at the time approval is granted.
Per subcontract, if SUBCONTRACTOR provides waste containers, drums, packagings, bins, or similar
items, CONTRACTOR will review items to ensure they meet CONTRACTOR specifications prior to use.
Per subcontract, if SUBCONTRACTOR provides waste or recyclable material transportation, then
SUBCONTRACTOR shall request CONTRACTOR approval for the transporter(s) to be used and
destination facility (or facilities);
SUBCONTRACTOR shall coordinate with CONTRACTOR for CONTRACTOR to sign any onsite and
offsite shipping documentation (e.g., bills of lading, Uniform Hazardous Waste Manifests); and
SUBCONTRACTOR shall provide to CONTRACTOR weights and volumes of wastes or recyclable
materials being removed from the work site for disposal or recycling.
When requested, SUBCONTRACTOR shall provide product and/or waste chemical, radiological, and
physical information to CONTRACTOR.
F19 SPILL PREVENTION, REPORTING, AND RESPONSE
• SUBCONTRACTOR shall provide immediate notification to CONTRACTOR STR of any spilling, leaking,
pumping, pouring, discharging [including wastewater and potable water not otherwise covered
under another plan (e.g., SWPPP)], emitting or dumping of materials to the environment, regardless
of quantity and will have spill kits available to aid in spill remediation. CONTRACTOR STR will make
immediate on-site notification to Environmental Compliance (EPC-CP Spills Pager 664-7722) of the
release occurrence and will contact Emergency Operations (667-2400) in the event of an emergency.
Releases that are reportable to the NMED and EPA may require additional documentation.
CONTRACTOR STR will supply necessary forms to document spills and SUBCONTRACTOR shall
coordinate with CONTRACTOR personnel to provide information necessary to complete unplanned
release reporting requirements. SUBCONTRACTOR shall report any other incident relative to
material/waste handling, storage, transportation, spills, or disposal to CONTRACTOR STR and shall
take immediate and appropriate steps to protect human health and the environment.
SUBCONTRACTOR agrees to remediate and complete corrective actions in response to any spills,
leaks, or unpermitted discharges. Sampling and analyzing environmental media, liquid releases
and/or spill residues may be required for remediation verification and to ensure waste generated is
managed in accordance with F18, Waste Management.
• SUBCONTRACTOR shall develop and maintain spill prevention control and countermeasures for
chemicals, petroleum, and waste products used and stored on the work site. The sites where these
storage areas are established must be inspected by the CONTRACTOR before storage begins. The
following Best Management Practices (BMP) shall be used for such spill prevention and
countermeasures:
o Establish secondary containment, diversionary structures, or equipment to prevent the products
from contaminating the environment should a spill or leak occur.
o Locate storage facilities away from low-lying areas such as ditches, streams, and storm drains,
facility drains, and storm sewers.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 24 of 57
Revision: 0
Effective Date: 12/01/2022
o Maintain nearby spill control equipment (i.e., spill kit).
o Effectively containerize and label all products. Storage containers must be in good working
order. Ensure material and waste storage bins on the project site are covered to prevent contact
with storm water and off-site contaminant migration.
o Do not use aboveground storage tanks designed for stationary use as mobile tanks.
• Prior to the start of work, the SUBCONTRACTOR shall supply CONTRACTOR STR with an inventory of
chemicals, petroleum, and other products to be brought to any LANL property/facility and those to
be stored at the worksite or elsewhere on LANL property.
• SUBCONTRACTOR shall not store or use Clean Air Act Section 112r toxic or flammable chemicals in
excess of the threshold quantities that would require CONTRACTOR to have a Risk Management
Plan. In accordance with Clause 19.3, SUBCONTRACTOR shall provide a list of all chemicals planned
to be stored or used over the duration of the project. SUBCONTRACTOR shall indicate in the
submittal of all chemicals those that will be stored or used in quantities in excess of 500 pounds.
F20 RADIATION PROTECTION
• SUBCONTRACTOR shall comply with the requirements of 10 CFR 835, as implemented through the
LANL Radiation Protection Program, and as specified in P121 Radiation Protection, for work
involving radiological hazards. This includes work with radioactive materials, sources,
contamination, radiation generating devices, any areas posted for radiological hazards, or anywhere
radiological controls are established. SUBCONTRACTOR can obtain the latest version of P121 from
CONTRACTOR.
• For any work involving radiological hazards, SUBCONTRACTOR shall contact CONTRACTOR deployed
Radiation Protection personnel through the STR, prior to beginning work, to ensure radiological
work is adequately supported with radiation protection staff and appropriate radiological controls
are established.
• SUBCONTRACTORS planning to operate a non-CONTRACTOR radioactive sealed source (RSS) or
radiation generating device (RGD) (e.g., industrial radiography) shall complete Form 2264,
Radioactive Sealed Source / Radiation Generating Device Authorization for Use on LANL Site, and
submit to CONTRACTOR STR associated documentation, for review and approval by CONTRACTOR
group RP-PROG, at least 48 hours before bringing the RSS or RGD onto CONTRACTOR site.
CONTRACTOR STR shall notify RP-PROG and appropriate deployed Radiation Protection personnel at
least 24 hours before use, to include the type of device, location of use, and duration of use.
F24 BERYLLIUM ACTIVITIES NOT INVOLVING AIRBORNE BERYLLIUM
• In accordance with 10 CFR 851.23(a)(1), SUBCONTRACTOR shall comply with CONTRACTORS’S
Chronic Beryllium Disease Prevention Program (CBDPP, LANL P101-21) and comply with applicable
requirements as specified by CONTRACTOR to include training, personal protective equipment,
engagement of CONTRACTOR qualified industrial hygiene and safety professionals, or other program
areas. SUBCONTRACTOR can request a copy of the documents from the CONTRACTOR STR.
• Prior to entry into posted designated beryllium areas, performing beryllium operations involving
beryllium contamination (with no exposure to airborne beryllium), or performing work with
beryllium alloy tools, SUBCONTRACTOR shall provide evidence that each worker has completed
beryllium awareness level or higher training in accordance with LANL P101-21, Section 6.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 25 of 57
Revision: 0
Effective Date: 12/01/2022
Additionally, prior to entry into posted designated beryllium areas, each SUBCONTRACTOR worker
must receive any required site-specific training.
• Prior to performing activities involving beryllium, SUBCONTRACTOR shall obtain CONTRACTOR
confirmation that activity is not anticipated to involve generation of airborne beryllium as defined in
P101-21. If any SUBCONTRACTOR work activity changes occur which may generate airborne
beryllium, SUBCONTRACTOR must pause work and notify CONTRACTOR STR.
• Prior to performing activities involving beryllium, SUBCONTRACTOR shall obtain CONTRACTOR
concurrence regarding designated beryllium area postings to be used during the activity. Designated
beryllium area postings shall not be added, modified, or removed by SUBCONTRACTOR in non-
emergency situations without concurrence of CONTRACTOR. If a designated beryllium area must be
established by SUBCONTRACTOR to secure and control an area in an emergency CONTRACTOR STR
shall be notified as soon as reasonably practicable.
F27 FIREARMS SAFETY
• All SUBCONTRACTOR non-security firearms use shall be conducted in accordance with the
CONTRACTOR’s P101-2, Non-Security Firearms Safety Program.
• Security use of firearms at LANL by the SUBCONTRACTOR is prohibited.
Note: Restriction of firearms for security use does not apply to LANL designated protective force.
F28 EXPLOSIVES STORAGE/USE/DISPOSAL
• In accordance with 10 CFR 851 Appendix A, Section 3, SUBCONTRACTOR shall comply with the policy
and requirements specified in CONTRACTOR’S Explosives Safety Program and the most current
revision of DOE Technical Standard DOE-STD-1212, Explosives Safety.
• When SUBCONTRACTOR personnel shall be working in explosives areas within intraline distance of
explosives, a waiver may be needed. CONTRACTOR STR will coordinate with SUBCONTRACTOR and
Explosives Safety Authority Having Jurisdiction (AHJ) to determine if a waiver is needed and create
one if necessary.
• SUBCONTRACTOR shall notify and receive approval from CONTRACTOR prior to the use of explosives
or blasting agents to perform any part of the subcontracted scope of work.
• SUBCONTRACTOR shall ensure explosives on-site storage and transportation conforms to the
requirements of DOE Technical Standard DOE-STD-1212, Explosives Safety. These activities must
follow the requirements in the DOE Technical Standard DOE-STD-1212, Section 32 (Storage) and
Section 33 (Transportation). SUBCONTRACTOR shall handle all shipments of explosives or blasting
agents to CONTRACTOR in accordance with U.S. Department of Transportation regulations.
SUBCONTRACTOR shall supply a CONTRACTOR-approved magazine for storage of explosives at a
location designated by CONTRACTOR.
• SUBCONTRACTOR shall submit to CONTRACTOR for approval, a Blasting Plan as part of the task-
specific work control and planning documents that includes at a minimum:
o Specific procedures for notifying the proper authorities prior to a blast;
o Procedures for guarding the blast site to ensure the area is free of personnel during firing
operations;
o A detailed description of the blasting method (e.g., shot design, loading, initiation, delay
patterns, blasting patterns, use of blasting mats, etc.);
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 26 of 57
Revision: 0
Effective Date: 12/01/2022
o Specific description of all explosive material to be used;
o Specific procedures describing the process to be used during elevated fire danger; and
o Name of licensed blaster and copy of license.
SUBCONTRACTOR shall submit Blasting Plan and receive CONTRACTOR approval prior to work
proceeding.
SUBCONTRACTOR shall design each explosive shot to minimize potential for fire-starting potential,
vibration, noise, fragment production, and overpressure damage.
SUBCONTRACTOR shall monitor each explosive shot with a seismograph and retain records for the
life of the project.
SUBCONTRACTOR shall dispose of all unused explosives or damaged explosives and blasting agents
in accordance with CONTRACTOR waste management requirements, and all applicable federal and
state laws.
F29 TRAFFIC AND PEDESTRIAN CONTROL
SUBCONTRACTOR shall submit a Traffic Control Plan (TCP) for the worksite in accordance with
Federal and State regulations, including the Manual on Uniform Traffic Control Devices (MUTCD).
The TCP must be approved by CONTRACTOR Traffic Engineer prior to starting work involving traffic
control. SUBCONTRACTOR shall submit a TCP for each phase of a multi-phase project and obtain
approval from CONTRACTOR Traffic Engineer prior to starting work involving traffic control. Refer to
MUTCD, Part 6 for TCP example content.
SUBCONTRACTOR’S TCP shall be developed to provide safety for drivers, bicyclists, pedestrians,
workers, enforcement/emergency officials, and equipment, with the following factors being
considered:
The basic safety principles governing the design of permanent roadways and roadsides shall also
govern the design of temporary traffic control zones.
The traffic control plan shall address public notice, adjacent facilities, emergency service, and
local transit.
Design drawings shall indicate the disposition of all temporary traffic control devices, including
work suspensions.
Placement and use of traffic control devices and flaggers.
Strategies for traffic operations to include demand management, corridor or network
management, safety management and enforcement, and work zone traffic management.
Strategies for how vehicles (including oversize vehicles) and pedestrians will be directed to use
traffic paths.
Instructions addressing the sequence of actions necessary to set up, maintain, operate, and take
down traffic control devices.
If using any oversize vehicles, SUBCONTRACTOR must submit Attachment F29-1, Requirement for
Moving Heavy Equipment and Oversized Vehicles, Form 2075, to CONTRACTOR Traffic Engineer for
approval.
To provide acceptable levels of operations, routine day and night inspections of temporary traffic
control elements shall be performed:
SUBCONTRACTOR Traffic Control Management shall conform to the New Mexico Department of
Transportation, Section 618.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 27 of 57
Revision: 0
Effective Date: 12/01/2022
SUBCONTRACTOR personnel who are knowledgeable (i.e., International Municipal Signal
Association or American Traffic Safety Services Association trained and certified) in the
principles of proper temporary traffic control shall be assigned responsibility for safety in
temporary traffic control zones.
SUBCONTRACTOR shall monitor temporary control zones under varying conditions of road user
volumes, light, and weather to check that applicable temporary traffic control devices are
effective, clearly visible, clean, and in compliance with the temporary traffic control plan.
SUBCONTRACTOR shall submit daily inspection log for review by CONTRACTOR Traffic Engineer.
F30 MOTOR VEHICLES AND POWERED INDUSTRIAL EQUIPMENT
• The content in this section addresses the Exhibit F Clause F30 Motor Vehicles and Powered
Industrial Equipment requirements, to include the SUBCONTRACTOR Motor Vehicle Safety Program
(MVSP). The MVSP will apply if SUBCONTRACTOR is using CONTRACTOR/GOVERNMENT owned- or
leased-vehicles or powered industrial equipment (i.e., fork trucks, tractors, platform lift trucks, and
other similar specialized equipment powered by an electric motor or an internal combustion
engine).
o The MSVP includes but is not limited to: seat belt use, rollover protection, back-up alarms, lifting
and hauling, scissor points, training, operational use, general vehicle maintenance, and
inspections.
o SUBCONTRACTOR shall report immediately to the STR all mishaps/incidents leading to the
damage of a motor vehicle or CONTRACTOR property on official business.
Note: If an accident occurs on site, call LANL Emergency Operations at 505-667-2400, or 911 if
medical assistance is needed. If an accident occurs off site, call local law enforcement, or 911 if
medical assistance is needed, and LANL Emergency Operations at 505-667-2400 when time
permits. To report unsafe driving on LANL property, call 911.
o SUBCONTRACTOR provided vehicle and mobile equipment operators are responsible for the
safety of all passengers and the stability of materials being transported.
o SUBCONTRACTOR shall ensure that its vehicles and mobile equipment are shut down during
refueling.
o SUBCONTRACTOR shall ensure that parking brakes are set in its vehicles and equipment when
unattended.
o SUBCONTRACTOR shall ensure that truck drivers exit the cab and remain clear while the truck is
being loaded by power equipment unless the vehicle is equipped with a vehicle/equipment
manufacturer approved cab shield.
• SUBCONTRACTOR personnel operating motor vehicles and powered industrial equipment must have
a valid driver’s or required operators’ license; trained for the equipment to be operated; healthy and
unimpaired by alcohol, illegal controlled substances, or medications that could impair the ability to
operate a vehicle safety; not use cellular devices or handheld communications equipment while the
motor vehicle is in operation and abide by established road regulations and/or jobsite regulations.
• SUBCONTRACTOR shall ensure all SUBCONTRACTOR-provided vehicles, specialty vehicles, and
mobile equipment operating on LANL-managed roadways are registered/licensed, maintained in
road-worthy condition, and operated and maintained in a safe manner in accordance with
applicable federal, state, and local laws and ordinances and manufacturer’s recommendations.
SUBCONTRACTOR personnel shall wear seatbelts in vehicles that are equipped with them.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 28 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTORS using major SUBCONTRACTOR-provided equipment, including but not limited to
heavy equipment, large vehicles, off-road vehicles, compressors, generators, cranes, hoists, derricks,
and stationary or portable fuel tanks will meet the following requirements.
o SUBCONTRACTOR shall inspect all equipment prior to use to ensure compliance with OSHA,
ANSI, NFPA requirements and/or manufacturer’s recommendations SUBCONTRACTOR
authorized, and qualified inspector shall conduct and document inspection, findings, and
corrective actions. SUBCONTRACTOR make available maintenance and inspection records per
CONTRACTOR request.
o SUBCONTRACTOR shall ensure equipment does not leak or cause an adverse environmental
impact or safety concern. This includes any leaks or other adverse environmental impacts, which
also trigger F19.0 Spill Prevention, Reporting, and Response measures.
o SUBCONTRACTOR shall de-energize, render inoperable, tag out of service, or remove from the
project location any equipment or machinery that is not in compliance with regulatory
requirements.
o SUBCONTRACTOR forklift operators must inspect and document a preoperational inspection
once during each shift the vehicle is used. In addition, qualified personnel shall inspect forklifts
at intervals not greater than 12 months or whenever permanent deformation is suspected.
Severe service shall warrant more frequent inspection and shall be performed by trained
personnel.
o SUBCONTRACTOR shall ensure dozer blades, end loader buckets, forklift forks, or like equipment
parts are lowered to the ground before the operator exits such equipment.
o SUBCONTRACTOR shall ensure that operators of specialty vehicles (ATVs, OHVs, and UTVs) are
appropriately trained and familiar with the vehicle and are authorized to operate it.
• SUBCONTRACTOR shall complete Attachment F30-1, Major Equipment Declaration, and provide a
copy to the STR prior to placing any such SUBCONTRACTOR-provided equipment in service on-site,
and prior to performing any activity involving the loading, unloading, and transporting of self-
propelled medium or heavy-duty construction equipment on-site (i.e., mobilization/demobilization).
o SUBCONTRACTOR shall complete the Safety Review Checklist within the Major Equipment
Declaration Form and provide a copy to the STR.
o Additionally, SUBCONTRACTOR shall observe awareness banners and posters across the
Laboratory that encourage safe driving practices.
o When applicable to the statement of work, SUBCONTRACTOR shall develop plans for uniform
traffic and pedestrian control devices and road signs as part of submissions for Exhibit F Clause
F29 Traffic and Pedestrian Control.
F31 MECHANICAL MATERIAL HANDLING
• SUBCONTRACTOR is required to evaluate mechanical material handling (MMH) work activities to
make a load determination of Ordinary Load or Critical Load. SUBCONTRACTOR shall provide
CONTRACTOR STR with proposed load determination and STR, with assistance from CONTRACTOR
MMH Coordinator as needed, must concur before MMH task planning continues. After
SUBCONTRACTOR and CONTRACTOR agreement on the determination of Ordinary Load or Critical
Load, SUBCONTRACTOR is required to complete the requirements associated with the selected load
type.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 29 of 57
Revision: 0
Effective Date: 12/01/2022
• MMH activities are defined as those involving moving materials by various types of equipment that
provide a mechanical advantage. Examples of MMH activities include:
moving materials using a cart;
transporting gas bottles, Dewars, and/or liquid cylinders using a cart or dolly;
using hand trucks, hydraulic lift tables, and pallet jacks; and
moving unique configurations that require the involvement of a mechanical material handling
devices such as jacks, air casters, lift bags, industrial rollers, etc.
• SUBCONTRACTOR shall answer the initial set of screening questions below.
Can the material be easily balanced or secured?
Is the path of travel clear, is the surface level and is there adequate space or buffer area?
Is the operator familiar and proficient with the equipment to be used to move the material?
Is the load capacity of the equipment being used easily identifiable and is the item being moved
within the stated capacity?
Is the equipment being used as intended?
If SUBCONTRACTOR answered YES to all questions, the load determination is Ordinary Load and
SUBCONTRACTOR must complete requirements for Ordinary Load listed below. If SUBCONTRACTOR
answered NO to any question, then SUBCONTRACTOR will answer the second set of screening
questions.
Does the mechanical material handling activity involve specialized or one-of-a-kind equipment
to vertically or horizontally move equipment, machinery, or materials where the possibility of an
upset exists (e.g., high or offset center of gravity)?
Is the material unique and, if damaged, would it be irreplaceable or not repairable?
Is it vital to the operation of a system, facility, or project?
If the load were mishandled or dropped, would the cost to replace or repair the load item or the
delay in operations of having the load item damaged have a negative impact on facility,
organization, or budgets to the extent that it would affect program commitments?
Does the weight of the load to be moved exceed 90% of the manufacturer’s rated capacity of
the mechanical material handling equipment to be used?
Does the load require special care in handling because of significant weight, size, asymmetrical
shape, undetermined offset or high center of gravity, installation tolerances, or obstructions?
Does the load require reconfiguring along the travel path?
Does the move require synchronized lifting that could cause instability, cross loading, or possible
overloading?
Does the travel path involve traveling over or through extreme inclined plane(s) or uneven
surface(s)?
Is success reliant upon the in-field presence and guidance of non-working oversight?
Will the operation be performed in close proximity to critical or expensive items that could be
damaged because of contact with the load?
• If SUBCONTRACTOR answered NO to all questions, the load determination is Ordinary Load and
SUBCONTRACTOR must complete requirements for Ordinary Load listed below. If SUBCONTRACTOR
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 30 of 57
Revision: 0
Effective Date: 12/01/2022
answered YES to any question, the load determination is Critical and SUBCONTRACTOR must
complete requirements for a Critical Load listed below
• If MMH activity is for an Ordinary Load, SUBCONTRACTOR shall evaluate the hazards of MMH task
using the approach detailed in F5.0 Work Management and implement appropriate controls.
• If MMH activity is for a Critical Load, SUBCONTRACTOR will develop Critical Load Operational Plan
with input from CONTRACTOR MMH Coordinator and STR, as appropriate. The Plan will be
incorporated into or used as a supplement to the task integrated work document (IWD). As such,
this will be considered an update to the IWD and SUBCONTRACTOR will follow the IWD review and
approval process. SUBCONTRACTOR may not begin Critical Load MMH until Plan is approved and
incorporated into IWD.
• SUBCONTRACTOR is encouraged to use Attachment F31-1, Critical Load Operational Plan
Instructions and Sample Template as a reference when developing the Plan.
F32 CRANES AND MATERIAL HANDLING EQUIPMENT
• All crane and material handling operations shall be performed in accordance with the applicable
sections of 29 CFR 1910 and 29 CFR 1926, the American Society of Mechanical Engineers (ASME) B30
series documents, the Department of Energy Hoisting and Rigging Standard 1090-2011 (DOE STD
1090-2011), and the manufacturer’s instructions.
Note: A lift in the context of this document applies to operations that involve attachment of a
rigging devices such as a sling, shackle, or attachment affixed to a lifting devices such as a mobile
crane, bridge crane, or hoist attached to an anchor point, excavator with a lifting point, forklift with
a lifting point or attachment or any other equipment designed for lifting applications that are used
to lift or lower equipment/materials from one position to another.
• All mobile crane operators must meet the qualifications identified in DOE STD 1090-2011, have
documentation of completion of an Operator training course for the type and classification of crane
equipment they are using, and possess a current medical certificate and a State of New Mexico
Mobile Crane Operator license. This documentation, which must meet the minimum qualifications
in 29 CFR 1926.1400 shall be provided to the CONTRACTOR STR prior to any equipment operations
at the project site.
• The CONTRACTOR shall serve as the controlling entity and ensure that SUBCONTRACTOR complies
with the following ground conditions per 29 CFR 1926.1402.
o Ensure that ground preparations necessary to meet the requirements in paragraph (b) of 29 CFR
1926.1402 are provided such that the ground conditions are firm, drained, and graded to a
sufficient extent so that, in conjunction (if necessary) with the use of supporting materials, the
equipment manufacturer’s specifications for adequate support and degree of level of the
equipment are met.
o CONTRACTOR will inform the SUBCONTRACTOR, including the operator, the location of hazards
beneath the equipment set-up area (such as voids, tanks, utilities) if those hazards are identified
in documents (such as site drawings, as built drawings, and soil analysis) that are in the
possession of the controlling entity or the hazards are otherwise known to that controlling
entity.
o In the event the operator or assembly director determines that ground conditions do not meet
the requirements in 29 CFR 1926.1402, the SUBCONTRACTOR shall contact the controlling entity
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 31 of 57
Revision: 0
Effective Date: 12/01/2022
regarding ground preparations needed so that suitable supporting materials/devices (if
necessary) are in compliance.
• Prior to mobilizing any equipment to the project site, the SUBCONTRACTOR shall provide the
CONTRACTOR STR with the assembly/disassembly director’s qualifications documentation (29 CFR
1926.1403, 1404 & 1405). Assembly/disassembly must be directed by a person who meets criteria
specified in 29 CFR 1926.1400. In addition the SUBCONTRACTOR shall comply with 29 CFR
1926.1404 and 1405 assembly/disassembly general requirements (applies to all assembly and
disassembly operations) and must be under the direct supervision of a SUBCONTRACTOR
assembly/disassembly director.
• Where two or more mobile or fixed cranes (such as tower cranes or pedestal cranes) share the same
air space when working within a limited or constrained area such as a construction work-site (e.g.
where crane booms or loads could potentially collide, collide with structures, or collide with other
mobile equipment), the SUBCONTRACTOR shall designate a crane operations superintendent to the
STR, in writing.
• The crane operations superintendent shall be a qualified person, knowledgeable of mobile crane
activities and will be responsible to coordinate the placement and safe operation of cranes to
ensure sufficient clearances are maintained between cranes, loads, structures, utilities and other
mobile equipment to prevent interference, collision, and mishaps. Unless otherwise agreed upon in
writing by the STR, the crane operations superintendent shall have no other duties that would
interfere or distract from the primary duty of coordinating and controlling crane movements and
operations.
• All riggers shall have formal training and experience demonstrating that they are qualified to
perform rigging activities and signaling operations. Evidence of training and experience shall be
made available to CONTRACTOR STR prior to any rigging operations at the project site. Per 29 CFR
1926.1404 and 1425 the SUBCONTRACTOR shall use a qualified rigger for rigging operations during
assembly/disassembly and other activities when employees must be in the fall zone/restricted work
area when handling a load. In addition, a signal person must be qualified per 29 CFR 1926.1428.
• SUBCONTRACTOR personnel who use CONTRACTOR’S stationary cranes, hoists, lifting devices, and
rigging equipment shall be trained and authorized by CONTRACTOR as Incidental Crane Operators
and Riggers for ordinary lifts or as Qualified Crane Operators and Riggers for moderate risk or critical
lifts (high consequence lifts). SUBCONTRACTOR may request authorization for SUBCONTRACTOR
personnel through the CONTRACTOR STR and OSH-ISH Cranes, Hoisting/Rigging Program Leader via
documented training equivalent to the CONTRACTOR’S based on evidence of classroom training,
experience, and proficiency.
• All SUBCONTRACTOR rigging equipment must be tagged as to its capacity, have passed an annual
inspection within one year from date of intended use, and have passed a preoperational inspection
prior to each use. All rigging shall be stored properly (i.e., on racks or in protected areas). Rigging
inspections shall meet minimum requirements at 29 CFR 1926.1400 and inspection records shall be
maintained at the project site and provided to the CONTRACTOR STR upon request and at contract
closeout.
• SUBCONTRACTOR shall ensure that all mobile cranes, overhead cranes, hoists, and mechanized
equipment have been thoroughly inspected and performance- tested to demonstrate the
equipment’s ability to safely handle and maneuver rated loads. These tests and inspections must be
done prior to initial on-site operation and annually thereafter, as well as following major repairs and
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 32 of 57
Revision: 0
Effective Date: 12/01/2022
modifications. These inspection records shall be provided to the CONTRACTOR STR prior to any
equipment operations at the project site. At a minimum, inspection records shall meet the
requirements as specified in
• 29 CFR 1926.1412, Inspections and 29 CFR 1926.1413, Wire Rope-Inspection. Maintenance must be
current per manufacturer’s recommendations.
• Maintenance shall be performed by a qualified person and provisions for fall protection, if needed,
shall be provided consistent with 29 CFR 1926 Subpart M.
• SUBCONTRACTOR qualified and competent persons as required must conduct initial and periodic
inspections of mobile cranes as defined in 29 CFR 1926.1412, Inspection requirements. These
inspections shall include pre-shift, monthly and annual inspections. Inspections shall be documented
and provided to CONTRACTOR STR each month or upon request.
Note: SUBCONTRACTORS may use CONTRACTOR Mobile Crane Inspection Forms for daily/pre-use
and monthly inspections: Form 2211, Mobile Crane Daily/Pre-Use Inspection Checklist and Form
2212, Monthly Mobile Crane Inspection Checklist.
• SUBCONTRACTOR qualified and competent persons, as required, must conduct initial and periodic
inspections of portable cranes/hoisting equipment they may bring on site as per applicable ASME
B30 and 29 CFR 1910.179 requirements.
• With the exception of final preoperational inspections performed immediately prior to use,
SUBCONTRACTOR shall provide appropriate documentation (i.e., training, licenses, certificates,
inspections, qualifications, records, and other documents requested by CONTRACTOR) to the STR for
review and approval at least two working days prior to planned use/implementation of crane
operations/activities. Cranes or other material handling equipment may not be used prior to
SUBCONTRACTOR receipt of written approval from the STR.
• SUBCONTRACTOR shall designate a qualified person knowledgeable in crane operations and rigging
to determine the methods and develop plans for crane and rigging operations to ensure safe lifts.
This shall include, at a minimum, following any manufacturer’s written instructions for
lifting/rigging/moving machines and equipment, and completing a documented site-specific walk
down to ensure environment/site conditions are incorporated into the lift plan(s) being followed.
• All lifts must be classified as either ordinary, moderate risk or critical by the designated
SUBCONTRACTOR qualified person and agreed to by the CONTRACTOR qualified person. Any lift
meeting one or more of the following criteria shall be considered a Critical Lift:
A significant risk of personal injury or property damage.
The item being lifted, although perhaps non-critical, is to be lifted in the immediate proximity to
a critical item or component.
The load item, if damaged or upset, would result in a release into the environment of
radioactive or hazardous material exceeding the established permissible environmental or
occupational limits.
The load item is unique and, if damaged, would be irreplaceable or not repairable and is vital to
a system, facility, or project operation.
Loss of control of the item being lifted would likely result in the declaration of an emergency as
defined by the facility’s emergency plan or construction site emergency plan.
The cost to replace or repair the load item, or the delay in operations of having the load item
damaged would have a negative impact on facility, organizational, Laboratory, or National
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 33 of 57
Revision: 0
Effective Date: 12/01/2022
Nuclear Security Administration (NNSA) budgets to the extent that it would affect program
commitments.
Load exceeds or may exceed 75% of the rated capacity of the crane (or hoist) or rigging
equipment used. Where boom cranes or mobile cranes are involved, it includes those lifts where
greater than 75% of capacity chart for the boom angle(s) and swing radius is required for the full
cycle of the lift or any lift in excess of 100,000 lbs.
Any mobile or industrial boom crane lift in which the crane, hoist, mechanized equipment, or
load and line could at any time contact an energized power line or enter the minimum distance
specified in 29 CFR 1926.1408, Power Line Safety (Up To 350 kV) Equipment Operations, Table
A.
If mishandling or dropping of the load would cause any of the above- noted consequences to
nearby facilities.
Any lift using two or more mobile cranes.
• Critical Lifts must have a critical lift plan (Attachment F32-1, Critical Lift Plan for Subcontractors
[LANL Form 2210A]) approved by CONTRACTOR qualified person and the SUBCONTRACTOR’S
qualified person and person-in-charge before such lifts are performed. SUBCONTRACTOR shall
provide the lift plan to the STR and allow a minimum of three (3) working days for review and
approval. SUBCONTRACTOR shall conduct a documented pre-lift meeting to ensure all participants
have a clear understanding of the plan and their responsibilities. All critical lift plans shall contain, at
a minimum, the following:
Identification of the designated Person In Charge (PIC)(s) (Name[s] and Z number[s]), along with
all planned participants (i.e., operators, riggers, signalers).
The designated PIC must be present at the lift location when the plan is executed and is
responsible for the execution of the critical lift plan.
The PIC must not operate or rig while performing PIC duties during any portion of a critical lift
and shall be trained to a minimum qualified crane.
Identification of the items to be moved, including weight, dimensions, and center of gravity.
The transport path of the load or loads and the location of any sensitive, dangerous, mission-
critical, high-value, or safety-significant equipment, facilities, or materials relative to the
transport path.
Identification of operating equipment by type and rated capacity.
Rigging sketches that include (if applicable) the following:
Identification and rated capacity of slings, lifting bars, rigging accessories, and below-the-
hook lifting devices
Load-indicating devices
Lifting point(s)
Sling angles
Boom and swing angles
Methods of attachment
Crane or hoist orientations
Other factors affecting equipment capacity.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 34 of 57
Revision: 0
Effective Date: 12/01/2022
Operating requirements and special operating instructions, including rigging precautions and
safety measures to be implemented.
The requirement that only qualified operators who have been trained and instructed to operate
the specific equipment assigned are authorized to make the lift.
Requirements that ensure only signalers who are designated, qualified, and trained in
accordance with this document give signals to the operators (operator will obey a STOP signal at
all times, no matter who gives the signal).
All rigging equipment (i.e., slings, below-the-hook lifting devices, and rigging hardware) shall be
proof load tested and the corresponding written proof test certificates shall be available for all
rigging components below the hook as per DOE STD 1090-2011 Section 2.2.4.
Load charts for each crane or hoist used in the lift (if applicable).
Signatures from the operator, rigger, signaler, and the PIC who review the plan before the lift is
made. If the work plan requires multiple lifts or is executed on more than one shift or day,
review with the work team before the initial lift of the day or shift.
A pre-lift meeting sign-in sheet, signed by all participating personnel, representing that all
questions are resolved before a critical lift is initiated.
A specific expiration or review and revision date.
A statement indicating that the critical lift plan will be available at the location of the lift when
lifting is being conducted.
Any moderate risk lift at LANL by a SUBCONTRACTOR requires a completed Form 1611A,
Ordinary/Moderate Risk Lift Procedure for Subcontractors (Attachment F32-2, Ordinary/Moderate
Risk Lift Procedure [LANL Form 1611A]). Moderate risk lift examples include:
o Two bridge cranes working together to lift a single load.
o Mobile Crane activities lifting any object greater than 20,000 pounds.
o Any work where an employee will be required to get directly underneath a load that is
braced/cribbed/supported.
o Where boom cranes or mobile cranes are involved and lifts are between 70% and 75% of chart
for the boom angle and swing radius required for the full cycle of the lift.
o Any lift that involves the use of customized/site manufactured below-the- hook hardware or
devices.
o Any lift with a mobile crane that involves the lifting of personnel.
Documentation may include SUBCONTRACTOR having copies available of proof documents for all
rigging components below-the-hook demonstrating that the rigging components have been proof
tested by the manufacturer as specified by the ASME standard to the DOE required test load or, in
the case of specially engineered lifting/rigging fixtures, engineering analysis or proof test data.
SUBCONTRACTOR must submit completed Form 1611A to STR for review and approval by
CONTRACTOR qualified person. SUBCONTRACTOR shall provide the Form 1611A to the STR and
allow a minimum of three (3) working days for review and approval.
Ordinary lifts (i.e., lifts that do not meet the criteria of a moderate risk lift or a critical lift) do not
require a written ordinary lift plan. The SUBCONTRACTOR’S qualified person may choose to
complete an ordinary lift plan in writing. A written ordinary lift plan should contain the following:
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 35 of 57
Revision: 0
Effective Date: 12/01/2022
The team members and responsibilities.
The item(s) to be lifted, including the weight and dimensions.
The lifting equipment and hardware selected which is certified and in a safe configuration; and.
Pre-lift meeting and a pre-lift meeting sign-in sheet.
• All Critical Lift Plans and Moderate Risk Lift Procedures must be available at the lift site at the time
of lift. For all critical lifts, copies of proof documents are required for all rigging components below-
the-hook. Proof documents demonstrate that the rigging components have been proof tested by
the manufacturer as specified by the ASME standard to the DOE required test load, or, in the case of
specially engineered lifting/rigging fixtures, engineering analysis or proof test data.
• Where CONTRACTOR qualified person observation of critical lifts is required, SUBCONTRACTOR shall
provide at least four (4) working days advance notice to the CONTRACTOR STR for observation.
• Elevated loads shall be routed so that no personnel are exposed to the hazards associated with
falling objects. The PIC shall establish a restricted work area boundary around all hoisted loads in
which personnel and equipment are separated by time and distance from any hoisted load. No
personnel shall be permitted directly under suspended loads that are not properly braced, cribbed,
or supported.
• SUBCONTRACTOR shall ensure all crane operations including assembly and disassembly maintain
minimum safe distances and comply with mitigation or abatement requirements from potential
contact with all high voltage lines, as required by 29 CFR 1926.1407, and 1408. SUBCONTRACTOR(S)
must ensure hazard assessments and precautions inside the work zone comply with the following:
o Identify the work zone and submit the hazard assessment to the STR prior to initializing
operations.
During the assembly/disassembly process, determine if any part of the equipment, load
line or load, if operated up to the equipment’s maximum working radius in the work
zone, could get closer than 20 feet to a power line. If so, the SUBCONTRACTOR must
meet the requirements in Option (1) De-energize and ground, Option (2) 20-foot
minimum clearance, or Option (3) Table A Clearance of 29 CFR 1926.1408.
• For SUBCONTRACTOR to utilize special hoisting and rigging application devices such as track-hoes
with lifting attachments and forklifts with boom attachments, the following minimum requirements
must be met:
o Past year’s maintenance records on the subject equipment and attachment (annual inspection
by a qualified person);
o Documented training records of the operator on the specific equipment;
o Equipment and lifting attachment owners’ manuals/specifications to assure of
capacity/application and manufacturer authorization that attachment can be used as an
assembly;
o Documented pre-use inspection which requires both a visual and operational check; and
o Lift plan that outlines the procedures, hazards and controls associated with the operation.
• SUBCONTRACTOR shall ensure that each signal person meets minimum qualifications as specified at
29 CFR 1926.1428 Signal Person Qualifications. This document shall be maintained at the project site
and provided to the Contractor upon request.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 36 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall ensure that each person performing maintenance and repair of equipment
on the project site meets minimum qualifications as specified at 29 CFR 1926.1429 Qualifications of
Maintenance & Repair Employee. Qualifications documentation shall be maintained at the project
site and provided to the CONTRACTOR upon request.
• SUBCONTRACTOR shall comply with all applicable sections of 29 CFR 1926.1400, to include, but not
be limited to special applications such as: 29 CFR 1926.1432 Multiple-crane/derrick lifts -supplement
requirements, and 29 CFR 1926.1435 Tower Crane and 29 CFR 1926.1436 Derricks.
F33 WELDING, CUTTING, BRAZING AND GRINDING
• SUBCONTRACTOR must complete and follow CONTRACTOR-supplied Form 1563,
Spark- or Flame-
Producing Operations Permit, if the work involves spark- or flame- producing operations. The permit
must be submitted to CONTRACTOR for approval 2-working days prior to the start of work and must
be posted in the immediate work area.
• SUBCONTRACTOR shall evaluate the housekeeping conditions, fire extinguisher availability,
emergency exit locations, and pull alarms for emergency response services prior to starting work
involving spark- or flame- producing operations.
• SUBCONTRACTOR shall ensure employees performing welding, cutting, grinding, or other spark-
producing activities wear fire retardant clothing as well as other applicable body protection (e.g.,
leather gloves, sleeves, aprons).
• Prior to beginning any spark or flame producing operation, SUBCONTRACTOR shall assess the work
area for proper ventilation to prevent the accumulation of fumes, gases, particulates, or conditions
that would create an oxygen-deficient or oxygen-enriched atmosphere.
• SUBCONTRACTOR employees conducting the spark- or flame-producing operation shall ensure that
a fully charged fire extinguisher is in the immediate area and spent welding rods are properly
disposed. The work area should be properly shielded with a curtain to protect against incidental
exposure by observers. All gases should be shut off at the cylinder valve when the operation is
completed.
F34 PENETRATION OPERATIONS
• SUBCONTRACTOR shall understand how penetrations are classified and documented on Attachment
F34-1, Penetration Permit, Form 2074.
o CONTRACTOR defines blind penetrations as penetrations into a material that potentially
contains utilities or other hazards, and when the other side of the surface is not accessible. Class
1 penetrations are any blind penetration made into walls, ceilings, floors, roofs, or other
surfaces or materials to a depth of 1½ in. or less. Class 2 penetrations are blind penetrations
that do not meet the definition of a class 1 penetration.
o Visual penetrations are any penetration into a homogenous material where the other side is
accessible, it can be visually verified that no hazards are present on the other side, and it is
known there are no hazards within the material. Visual penetrations do not require a permit.
Visual verification can be provided by physically seeing the area, using a punch out and camera,
or photographic proof. Only normal hazard controls would be required based on the nature of
the material (e.g., crystalline silica, asbestos, etc.).
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 37 of 57
Revision: 0
Effective Date: 12/01/2022
o Placement of thumbtacks, picture nails, or similar items in a hollow wall or ceiling that do not go
beyond the thickness of the external material (sheetrock, wood, etc.) are not considered
penetrations.
• CONTRACTOR and SUBCONTRACTOR shall visually inspect the proposed location of the penetration
for any metal studs or hidden utilities by checking both sides of walls (interior and exterior), into
false ceilings, and under subflooring systems for any evidence of utility runs within the area to be
penetrated (e.g., utilities leading to or from power sources or valves, outlets, gauges, conduits
exiting through floor slabs, walls, and roofs, etc.). This visual check must be performed at both sides
of the penetration (e.g., interior, exterior, in adjacent rooms, etc.).
• CONTRACTOR and SUBCONTRACTOR shall review and sign the completed Penetration Permit along
with the workers performing the task in order to confirm that the controls and safeguards are in
place prior to penetration operations starting.
F35 LOCKOUT/TAGOUT
• SUBCONTRACTOR shall assist the CONTRACTOR-designated lead authorized worker to identify all
hazardous energy sources associated with the equipment that must be controlled and to identify
the energy isolating device(s) for those energy sources.
o When SUBCONTRACTOR will only provide advisory services and will not perform work as defined
by 29 CFR 1910.147 or 29 CFR 1926.417, sections F35.2 through F35.4 of this clause do not
apply.
• Where SUBCONTRACTOR will perform work as defined by 29 CFR 1910.147 or 29 CFR 1926.417, the
SUBCONTRACTOR will follow P101-3, Lockout/Tagout for Hazardous Energy Control, including use of
CONTRACTOR-provided locks and tags, coordination with CONTRACTOR Lock Coordinators, and use
of Attachment F35-1, Lockout/Tagout (LO/TO) Orders, Form 2244 (as required per P101-3).
• SUBCONTRACTOR workers shall complete CONTRACTOR-required Lockout/Tagout training, UTrain
Curriculum 127.
• SUBCONTRACTOR must identify all hazardous energy sources associated with the equipment that
must be controlled to prevent injury and identify the energy-isolating device(s) for those energy
sources. SUBCONTRACTOR will contact the STR, who will consult with the equipment owner-
operator and appropriate subject-matter experts, as necessary, to identify the hazardous energy
sources in the area.
• For the commission of new facilities, electrical systems, and distribution equipment, or the
construction or acceptance testing of new or extensively revised electrical systems,
SUBCONTRACTOR must submit Attachment F35-2, Lockout/Tagout Partial Energization Plan, Form
3058, to CONTRACTOR Chief Electrical Inspector for review.
F36 ELECTRICAL SAFETY
• SUBCONTRACTOR shall
implement a comprehensive electrical safety program appropriate for the
activities at the
worksite that meets the requirements listed in F1 General Requirements.
• SUBCONTRACTOR shall use only electrical equipment that is listed by a Nationally
Recognized
Testing Laboratory (NRTL), such as Underwriters Laboratory (UL) and will
use it as intended per its
listing. Any modifications or repairs to such listed equipment, or
use of such listed equipment
outside of its intended use, must be approved by
CONTRACTOR’S electrical Authority Having
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 38 of 57
Revision: 0
Effective Date: 12/01/2022
Jurisdiction (AHJ), an Electrical Safety
Officer (ESO). Any unlisted electrical equipment (containing an
electrical hazard) must be
inspected and approved prior to use by CONTRACTOR’S electrical AHJ.
• SUBCONTRACTOR workers shall take the appropriate CONTRACTOR electrical safety training or have
equivalent training accepted by the CONTRACTOR Chief ESO or designee. CONTRACTOR approval of
equivalent training must be documented using Attachment F36-0, Electrical Training Documentation
for Subcontractors. Acceptable training records shall be provided for each employee.
• If SUBCONTRACTOR’S work will involve work where the worker will be exposed to other electrical
hazards, including direct current, capacitors, inductors, variable
frequency drive power supplies and
equipment, sub radio frequency (0 - 3 kHz), radio
frequency (3 kHz - 100 MHz), storage batteries,
custom built lithium ion battery systems,
and/or uninterruptable power supplies, SUBCONTRACTOR
workers shall take the
appropriate CONTRACTOR electrical safety training or have equivalent
training accepted by the CONTRACTOR Chief ESO or designee. CONTRACTOR approval of equivalent
training must be documented using Attachment F36-0, Electrical Training Documentation for
Subcontractors.
• For work on exposed electrical hazards or when the worker interacts with the
equipment when
conductors or circuit parts are not exposed but an increased likelihood
of injury from an exposure to
an arc flash hazard, which includes activities such as zero
energy checks, adjustments,
troubleshooting, and maintaining and/or repairing electrical
equipment, SUBCONTRACTOR shall
perform a risk assessment and document controls
for mitigating the electrical hazards in an IWD
that meets both the requirements of NFPA
70E and CONTRACTOR’S requirements. This IWD will be
approved by
CONTRACTOR’S electrical AHJ (ESO).
• If the work involves working on exposed energized electrical conductors or circuit parts for which an
electrically safe work condition has not been established, which includes activities such as the
replacement of parts, circuit reconfiguration, or the use of tools on an energized hazardous
electrical circuit, then SUBCONTRACTOR shall develop and follow an Energized Electrical Work
Permit (EEWP) that meets both the requirements of NFPA 70E and CONTRACTOR’S requirements.
Exemptions to an EEWP include, (1) testing, troubleshooting, and voltage measuring, (2)
thermography and visual inspections if the restricted approach boundary is not crossed, (3) access
to and egress from an area with energized electrical equipment if no electrical work is performed
and the restricted approach boundary is not crossed, (4) general housekeeping and miscellaneous
non-electrical tasks if the restricted approach boundary is not crossed, (5) work on batteries.
• SUBCONTRACTOR shall ensure any worker subject to electrical shock (other than static
electricity) is
evaluated by medical personnel and CONTRACTOR is notified. Additionally,
any possible arc flash or
burn to the skin or eyes from proximity to electrical discharge
requires CONTRACTOR notification
and evaluation by medical personnel.
• SUBCONTRACTOR shall ensure that all facility electrical installations are inspected by a
CONTRACTOR electrical inspector and Authorization to Energize is granted by CONTRACTOR’S Chief
Electrical Inspector before energizing. SUBCONTRACTOR should use Attachment F36-1, Electrical
Permit Inspection Request,
to prepare for and schedule CONTRACTOR electrical inspection at a
minimum of one business day in advance.
F37 FALL PREVENTION/PROTECTION
• SUBCONTRACTOR shall submit a Fall Prevention/Protection – Elevated Work Surface Plan (EWSP) to
the STR for review and approval by the CONTRACTOR Fall Prevention/Protection Competent Person
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 39 of 57
Revision: 0
Effective Date: 12/01/2022
as part of task-specific work planning and control documents. SUBCONTRACTOR may use
Attachment F23-1, Fall Hazard Assessment Form, and Attachment F23-2, Fall Arrest Rescue Plan
Form, to meet the requirements of the Fall Prevention/Protection – EWSP. SUBCONTRACTOR’S Fall
Prevention/Protection – ESWP shall comply with 29 CFR 1926 Subpart M and/or 29 CFR
1910
Subpart D, as applicable, and includes maximum use of primary fall protection systems including but
not limited to scaffolds, aerial lifts, and personnel hoists. Additionally, SUBCONTRACTOR shall
inspect fall protection equipment as required by the manufacturer and prior to each use, and the
minimum requirements outlined below:
o 1910 Subpart F - Powered Platforms, Manlifts, and Vehicle-Mounted Work Platforms
o 1910.132, Personal Protective Equipment
o 1926 Subpart E - Personal Protective and Life Saving Equipment
1926.104, Safety Belts, Lifelines, and Lanyards
1926.105, Safety Nets
1926.106, Working Over or Near Water
o 1926 Subpart L - Scaffolds
o ANSI/ASSP Z359.2-2017, Minimum Requirements for a Comprehensive Managed Fall
Protection Program hierarchy of controls outlined below for providing protection when
encountering falls-from-elevation (>4 feet for general industry, >6 feet for construction)
hazards
F38 SCAFFOLDING
• If scaffolds will be used to perform work, SUBCONTRACTOR shall submit written Scaffolding Plan to
CONTRACTOR for review and approval as part of task-specific work planning and control documents.
Plan shall meet the requirements of 29 CFR:
o 1926. Subpart L, Scaffolds
o 1926 Subpart E, Personal Protective and Life Saving Equipment
o 1910.27, Scaffolds and Rope Descent Systems
o 1910.28, Duty to have fall protection and falling object protection
1910.28(b)(12), Scaffolds and rope descent systems
• When scaffolds will be secured to a facility, SUBCONTRACTOR will complete a CONTRACTOR-
provided Penetration Permit.
• SUBCONTRACTOR shall provide scaffold user training to all employees. Training records will be made
available to CONTRACTOR.
• All scaffolds must be erected, dismantled, moved, and/or altered only under the direction of the
Scaffold Competent Person, per 29 CFR 1926.32(f) and only by those trained on that specific type of
scaffold.
• All wooden scaffolds must have a structural engineer provided engineered drawings, specified
material requirements, and down load and/or weight bearing calculations. This information must be
present at the scaffold for review at all times.
F39 PORTABLE LADDERS
• Manufactured ladders must be rated and used only as allowed by the manufacturer. Job-made
ladders shall be constructed to conform to 29 CFR 1926.1053, Ladders.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 40 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall ensure that ladders are visually inspected before each use by the trained
ladder user and at least once a year for damage and/or defects in accordance with 29 CFR
1926.1053(b)(15). SUBCONTRACTOR shall mark and remove defective equipment from service
immediately in accordance with 29 CFR 1926.1053(b)(16).
F40 SUSPENDED PERSONNEL PLATFORMS
• Suspended personnel platforms shall only be used when SUBCONTRACTOR can
demonstrate to
CONTRACTOR that use is the least hazardous way to perform the
work. If authorized by
CONTRACTOR, SUBCONTRACTOR shall develop and
submit a Lift Plan to CONTRACTOR for review
and approval prior to use. The plan shall
include, but not be limited to, employee training, pre-lift
meetings, trial lifts, and platform
and rigging inspections.
•
Personnel platforms (baskets) provided by SUBCONTRACTOR shall be designed by a
registered
professional engineer and built in accordance with 29 CFR 1926.143, Hoisting Personnel.
F41 AERIAL WORK PLATFORMS (AERIAL LIFTS)
• SUBCONTRACTOR shall operate and maintain machines manufactured and used for elevated
personnel platform work in accordance with manufacturers’
instructions and recommendations, and
only by trained and qualified individuals. SUBCONTRACTOR shall not exceed lift
capacity ratings.
SUBCONTRACTOR shall ensure equipment and operation are compliant with 29 CFR 1926.453.
SUBCONTRACTOR shall ensure fall protection means and training for its
employees is compliant with
29 CFR 1910.67, 29 CFR 1910.68, 29 CFR 1926.453, 29 CFR 1926.502 and 29 CFR 1926.503.
• All persons inside work platforms shall adhere to manufacturer’s recommendations for fall
protection requirements. SUBCONTRACTOR shall visually inspect equipment and test it before each
use. SUBCONTRACTOR workers shall not climb or sit on the guardrail or enclosure.
• SUBCONTRACTOR shall ensure lifts are not used to rig/suspend items from the boom or
platform.
F42 BARRICADES
• SUBCONTRACTOR is responsible for properly erecting and maintaining barricades in such a manner
that they provide adequate warning/protection and do not impede the work of other workers. Any
exception must be approved in writing by CONTRACTOR STR.
• SUBCONTRACTOR shall provide and use one of the following barricade devices appropriate for the
nature of the job for all physical hazard areas, including all construction areas.
o Warning barricades call attention to hazards but offer no physical protection. Yellow and black
rope or tape shall be used for warning barricades.
o Protective barricades (hard barricade) warn as well as provide physical protection from falling.
Protective barricades must meet the requirements of 29 CFR 1926.502(b) depending on
application.
o Danger barricades call attention to life hazards but also offer no physical protection. Red and
black rope or tape shall be used for danger barricades. Signs will be used on all danger
barricades listing the hazard and the person in charge's (PIC) name. Gate signs shall be posed at
entrance points.
• A protective barricade shall be erected when a warning barricade will not offer adequate
protection.
The protective barrier shall be constructed of materials and in a manner that limits the movement of
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 41 of 57
Revision: 0
Effective Date: 12/01/2022
personnel, vehicles, and equipment. Tape, cones, or rope are not considered acceptable barricades
and shall only be used temporarily until a suitable barricade is erected.
• A barricade shall be erected with a “Warning - No Entry without Permission” or similar tag before
work is started. The requirements for access shall be stated on the tag together with identified
hazards.
• No barricade shall be placed closer than 3 feet from the edge of the danger point. A rope or tape
shall be hung 42 inches plus or minus 3 inches above the floor or ground level.
• Tags shall be placed at intervals of up to 30 feet around the entire barricade with at least one tag
visible from each approachable side. Where the size of the jobsite prevents such placement, one tag
shall be placed on the most common approachable side so long as it is clearly visible from any
approachable side.
• Barricades must have a designated entrance(s). Entry or exit from an area shall only occur through
the designated entrance(s). Stepping over or ducking under the barricade is prohibited.
• Ensure any barricade is at least six feet away from an elevation drop of four or more feet. This will
provide an ample buffer area from the hazard edge.
• Authorization to enter a barricade may only be obtained from the PIC working inside the barricade.
In the alternative, personnel that are authorized to permit entry may be listed on the tag attached
to the barricade.
• When a work area can be completely isolated from all other activities and operations, the area may
be designated as such and posted with the appropriate warning and access authorization signs in
lieu of extensive barricades and tags. In this case, signs shall be visibly posted at all potential access
points. Barricades must still be utilized within the posted area, as appropriate, to provide hazard
control of individual tasks within the work area.
• Barricades must be promptly removed when no longer required.
F43 EXCAVATIONS AND TRENCHING
• Excavation and trenching will be conducted in compliance with 29 CFR 1926 Subpart P;
the
Appendices to Subpart P; P101-17, Excavation/Fill/Soil Disturbance;
LANL operating procedure OSH-
ISH-FSD-003-Potholing Procedures; and the
provisions of the LANL Excavation/Fill/Soil Disturbance
Permit issued to
SUBCONTRACTOR. SUBCONTRACTOR shall designate a Person in Charge (PIC) of
the
excavation who is qualified, experienced, and knowledgeable in the hazards
associated with
excavations. The PIC must be on site whenever excavation work is
taking place, including work in an
excavation. The competent person identified in 28.16
may also serve as PIC if approved in writing by
CONTRACTOR STR. Whenever
the designated PIC must be changed to another PIC, the following
must occur:
o Complete an Excavation/Fill/Soil Disturbance Permit request.
o Complete a comprehensive hand-off between the departing PIC and the incoming PIC, including
field review of the excavation site and briefing SUBCONTRACTOR employees involved in the
excavation of the change.
o Incoming PIC performs a review of the Excavation/Fill/Soil Disturbance Permit, utility locates,
and the potholing plan.
• All SUBCONTRACTOR employees whether craft or supervision, involved in any
excavation, fill, soil
disturbance/transfer, or trenching work activity, including working in
any excavation, are required to
complete CONTRACTOR Excavation Self-Study
Training on an annual basis.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 42 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall not commence any excavation, fill, soil disturbance/transfer,
trenching work,
or drilling until they have obtained written permission from
CONTRACTOR STR and complied with
the requirements, stipulations, and conditions
specified in the Excavation/Fill/Soil Disturbance
Permit. The permit authority for this
subcontract is CONTRACTOR, who will issue the Permit and all
stipulations
associated with the Permit to SUBCONTRACTOR. Permits shall be kept at the jobsite at
all times. SUBCONTRACTOR shall allow 7-working days from written request to receipt
of approved
Permit.
• SUBCONTRACTOR shall notify the STR if the excavation, fill, soil disturbance/transfer,
or trenching
area will change during the project. SUBCONTRACTOR will not excavate,
fill, conduct soil
disturbance/transfer, or trench in the newly identified area until
CONTRACTOR issues a modified or
new Permit.
• SUBCONTRACTOR shall handle any excavated material removed from a Consent Order Site (i.e.,
Solid Waste Management Unit or Area of Concern; formerly known as a Potential Release Site)
in
accordance with CONTRACTOR waste management requirements.
• SUBCONTRACTOR shall ensure fill materials (soil, concrete, or asphalt) brought onsite for use on
CONTRACTOR’S site are free of contamination.
• Clean fill means materials generally considered not to be water soluble and nonhazardous in nature,
including but not limited to, soil, sediment, gravel, rock, and tuff that is not mixed with chemicals or
other products, oil, debris, and other solid waste (e.g., trash).
• SUBCONTRACTOR shall not transport fill material (soil, concrete, or asphalt) from its
point of origin
to another location at LANL or outside the LANL facility boundary without obtaining written
approval from the
STR prior to movement of the material.
• SUBCONTRACTOR shall not abandon excavated material, debris, or equipment on-site
without
written CONTRACTOR approval.
• Upon Excavation/Fill/Soil Disturbance Permit request, SUBCONTRACTOR shall physically
identify the
established geographical boundaries of the proposed excavation activity with
white flagging, survey
paint, or other means as agreed to by the STR.
• CONTRACTOR will perform a non-intrusive underground survey (e.g., electromagnetic,
gravitational,
GPR, etc.) to identify and mark the location of underground interferences,
services and/or utilities,
and provide an engineered drawing to SUBCONTRACTOR
showing the locations and type of services
within the surveyed area. SUBCONTRACTOR
is responsible for maintenance of utility locate
markings. Locate markings are required to
be revalidated every 30 days by CONTRACTOR and/or if
the utility markings are no
longer in place or obliterated.
• SUBCONTRACTOR shall pothole (i.e., excavate using hand tools or approved vacuum
potholing
equipment, etc.) to a sufficient depth and radius to enable visual verification of
all identified
underground utilities prior to using any mechanical excavation equipment
(e.g., backhoe,
excavators, etc.). SUBCONTRACTOR shall follow the potholing
procedures specified in LANL OSH-ISH-
FSD-003, Potholing Procedures. Vacuum-,
air-, or water-type potholing is not to be conducted by
SUBCONTRACTOR in a Consent Order Site
without approval from CONTRACTOR through the
Excavation/Fill/Soil Disturbance Permit. CONTRACTOR
may at its discretion conduct such potholing
using CONTRACTOR resources. Hazardous energy
safe condition must be met prior to excavation.
Appropriate precautionary PPE (e.g.,
dielectric glove, chemical protection, etc.) and tools shall be
utilized when exposing live
or unknown utilities or structures. SUBCONTRACTOR shall notify STR
when potholing is
complete so locations can be confirmed and updated as required.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 43 of 57
Revision: 0
Effective Date: 12/01/2022
• If required by the Excavation/Fill/Soil Disturbance Permit, SUBCONTRACTOR shall
develop a
potholing plan and perform the following:
o Conduct potholing according to the potholing plan.
o The operator of the mechanical excavation equipment must visually inspect the
potholes to
verify the location of utilities.
o Prior to introducing mechanical excavation equipment, the operator must ensure
debris has not
covered the exposed utilities within the potholes.
o The excavation equipment operator must obtain approval from the PIC before the
use of
mechanical excavation equipment begins.
• SUBCONTRACTOR shall ensure that, while excavations are open, all underground
installations are
protected, supported, or removed as necessary to protect employees
and the utility.
• SUBCONTRACTOR shall erect barricades and signage as described in P101-17, section 3.1.5 around
excavation area prior to beginning work activities or ahead of work
progress. Barricades shall be
installed at least six feet from edge in a manner that
prevents accidental entry into the trenched or
excavated area. Lesser distance must be
approved by CONTRACTOR. Barricades and signage must
also be installed to delineate
between locations where potholing is occurring and locations where
excavation using
mechanical equipment has been approved.
• Where trenches or excavations will exceed five feet in depth, SUBCONTRACTOR
shall use cave-in
protection systems acceptable to CONTRACTOR and
SUBCONTRACTOR shall ensure no more than 25
feet of lateral travel shall be required
in any excavation or trench to reach an acceptable means of
egress (e.g., ladder, ramp,
etc.).
• SUBCONTRACTOR shall evaluate and monitor air quality prior to entry into any
excavation that may
contain possible hazardous atmospheres. Documented results shall
be available at the job site.
SUBCONTRACTOR shall submit, with the Excavation/Soil
Disturbance permit request, operator
qualification records and current calibration records
for the monitoring instrument to be utilized.
• SUBCONTRACTOR shall provide at the jobsite a competent person whose qualifications
shall be
made available to CONTRACTOR prior to starting work and who will classify all soils
and perform
inspections daily and after each rain, snow, freeze, thaw, etc., of all
excavations/trenches. These
inspections shall be documented, kept on file, and made
available to CONTRACTOR upon request.
• SUBCONTRACTOR shall provide spotter(s) to assist the operator of mechanical
excavation
equipment during excavation or trenching. The spotter is responsible for
guiding the mechanical
excavation equipment operator to avoid contact with utilities
present within the excavation. The
spotter(s) must have no other responsibilities when
performing these duties. The spotter must
remain at least five feet from any moving
excavation equipment.
• SUBCONTRACTOR shall stop work and notify the STR immediately should unanticipated utilities,
radiological liquid waste lines, and/or infrastructure be exposed, discovered, or damaged. This
requirement applies also to cultural resources such as bones, artifacts, charcoal stains.
F44 PRESSURE SAFETY
• SUBCONTRACTOR shall comply with 10 CFR 851 Appendix A, Section 4, Pressure Safety. When
stated in the Scope of Work, CONTRACTOR will review and approve SUBCONTRACTOR designs,
installations, tests, and other specified deliverables associated with pressure systems.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 44 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall establish and apply safety policies and procedures to ensure that pressure
systems are designed, fabricated, installed, tested, inspected, maintained, repaired, and operated
by trained and qualified personnel in accordance with applicable and sound engineering principles.
• SUBCONTRACTOR shall ensure that all pressure vessels, boilers, air receivers, and supporting piping
system conform to the most applicable American Society of Mechanical Engineers (ASME) code of
construction as the code of record, and apply National Board Inspection Code numbering and
registration to any stamped ASME vessel. CONTRACTOR will review and approve the selection of
the ASME code of record.
• Prior to conducting any field pressure tests of piping, SUBCONTRACTOR shall develop and submit
testing procedures that, at a minimum, shall include: safety requirements, clear identification of test
boundaries, the test equipment, isolation points, system over pressurization protection including
objective evidence of sizing of over pressure protection, instrumentation calibration and accuracy
and precision requirements, and a space to record test results and applicable drawings.
SUBCONTRACTOR shall clearly identify the acceptance criteria for the testing (pass/fail) and the
method of objectively verifying the results. Testing procedures will be reviewed and approved by
CONTRACTOR Chief Pressure Safety Officer via the STR.
• SUBCONTRACTOR shall notify CONTRACTOR and receive written CONTRACTOR authorization prior
to bringing any compressed gases or compression devices on-site. Additionally, for such compressed
gases, SUBCONTRACTOR shall follow the Gas Cylinder Use and Storage Procedure below.
• SUBCONTRACTOR shall provide cradles and/or cages for lifting compressed gas cylinders and ensure
that transported cylinders are secured. Transportation of compressed gases shall comply with
Department of Transportation (49 CFR) requirements.
• SUBCONTRACTOR shall have procurements reviewed by the CONTRACTOR Chief Pressure Safety
Officer (or designee) via the STR to ensure purchase of relief devices and pressure vessels meet the
Laboratory requirements.
(1) Gas Cylinder Use and Storage Procedure
Appropriate PPE must be identified, for example:
Safety glasses
Safety shoes with or without metatarsal guards
Face shields
Hearing protection
Gloves compatible with the pressurized material
(2) Inspection of Gas Cylinder before Using
The cylinder must:
Be labeled with the contents and any precautionary warnings.
Be free of leaks, dents, cracks, arc-burns, and severe rust or corrosion.
Have a protective valve cap in place.
Not be leaking when the handwheel is closed.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 45 of 57
Revision: 0
Effective Date: 12/01/2022
(3) Storage of Gas Cylinders
Protect cylinders against temperature extremes, electrical circuits, corrosive atmosphere,
standing water on the bottom or in the cap, or damage.
Store cylinders away from heavy foot or vehicle traffic.
Store cylinders with regulators removed and protective caps installed.
Properly secure stored cylinders to prevent toppling.
Post “No Smoking” signs near flammable gas storage area.
Have a health and safety evaluation of inert cylinders stored inside to determine ventilation
and monitoring requirements.
Store oxidizers separately from flammable gases or combustible materials (by either a
distance of 20 feet or a noncombustible barrier at least 5 feet high having a fire resistance
rating of at least ½ hour).
Store flammable, toxic or otherwise hazardous gases outside and away from doors,
windows, and building intakes.
Storage area(s) must be readily accessible to delivery trucks and portable cylinder carts.
Post storage area(s) with the gas hazard class or the name of the gas.
(4) Handling of Gas Cylinders
Cylinder valves must be fully closed with the regulator removed and the protective cap
installed when moving, handling and transporting cylinders that are not part of a mobile
system, such as a cart-mounted welding set.
Cylinders must not be rolled in a horizontal position or dragged.
Cylinders must not be lifted by their protective caps or with a lifting magnet.
Do not insert anything into the hole in the cylinder protective cap; contact with the valve
hand-wheel could open the valve.
(5) Gas Cylinders in Use
Stand to the side of the gas cylinder when opening a cylinder valve.
Open valve slowly to avoid high pressure surges and allow pressures to equilibrate or use
the regulator to slowly ramp the pressure up to operating pressure.
For high-hazard gases do not remove or even loosen the valve outlet cap until the cylinder is
in place in the gas cabinet and the user has donned the required PPE. Unforeseen leakage
during transportation may have pressurized the space behind the valve outlet cap.
Note: If cylinders contain gas that is toxic, flammable, reactive, or corrosive, special piping,
ventilation, and alarms may be required. A qualified industrial hygienist and/or pressure
safety officer must be consulted for guidance and assistance with these systems
Purge or evacuate hazardous or reactive gases before opening the system. Ensure that the
space to which the purge or evacuation occurs will not present a hazard to workers and that
the appropriate valves are open to purge the affected area of the system. While wearing the
appropriate PPE, perform purges sequentially and observe flows and/or pressure transitions
to assure the purge is effective. The use of instrumentation (e.g., flow meters, pressure
gauges, etc.) is useful in determining the effectiveness of the attempted purge.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 46 of 57
Revision: 0
Effective Date: 12/01/2022
Note: Gas cylinders may be placed inside while in use provided toxicity, ventilation and
monitoring issues have been addressed in the pertinent IWD and the resulting controls
implemented.
Gas cylinders used in conjunction with electric welding must not be grounded or used for
grounding to prevent the cylinder from being damaged by the electric arc.
F46 WORK WITHIN THE BOUNDARY OF A CONSENT ORDER SITE
• SUBCONTRACTOR shall comply with FSD-P409-0102, Work Conducted Within or Near a Consent
Order Site, when performing work within or near a Consent Order Site [i.e., Solid Waste
Management Unit (SWMU) or Area of Concern (AOC)].
• SUBCONTRACTOR shall comply with AP-P409-0306, Identifying and Assessing Newly Created or
Discovered SWMUs and AOCs, for new or newly discovered releases within or near the job site.
• SUBCONTRACTOR shall comply with F18, Waste Management, for the management of waste
generated and removed from within the boundary of a Consent Order Site. CONTRACTOR will mark
boundaries at the site, as necessary.
• CONTRACTOR will provide SUBCONTRACTOR with information regarding potential contaminants
present in soils and other materials at the site and the potential hazards and controls associated
with those contaminants in or near a Consent Order Site.
• SUBCONTRACTOR shall manage all excavated soil, fill, and other
materials (i.e., concrete, asphalt,
drain lines, etc.) within the boundary of the Consent Order Site. While staged within the Consent
Order site boundary, SUBCONTRACTOR will stabilize the excavated soil, fill, and other materials to
ensure there is no off-site dispersion by wind, stormwater runoff, vehicle or pedestrian traffic, etc. If
staged outside of the Consent Order site boundary, SUBCONTRACTOR shall segregate the excavated
soil, fill, and other materials from materials originating outside of the boundary to prevent cross-
contamination. Upon completion of the project, all excavated soil and fill must be returned to the
point and depth of origin unless otherwise specified by CONTRACTOR.
• SUBCONTRACTOR may use mechanical/vacuum potholing methods within the boundary of a
Consent Order site when approved by CONTRACTOR through the Excavation/Soil Disturbance
Permit. Potholing liquids, fluids, and sediment will be characterized, containerized, and managed in
accordance with F18, Waste Management. If the sediment is allowed to dry, it can be returned to
the point and depth of origin.
• Consent Order sites will be identified in the SUBCONTRACTOR’S Storm Water Pollution Prevention
Plan for construction projects greater than or equal to one acre in size.
F47 WASTEWATER DISCHARGES
• SUBCONTRACTOR shall comply with all federal, state, and local laws and regulations
regarding
wastewater management and discharges. Wastewater includes sanitary
wastewater, industrial
wastewater, potable water, or any other liquid, in any amount, which may pollute
waters of the
State of New Mexico. Wastewater shall not be discharged to the environment without coverage
under an approved discharge permit or an approved Notice of Intent (NOI) to discharge.
Wastewater shall not be discharged to the subsurface without coverage under an approved Ground
Water Discharge Plan. SUBCONTRACTOR
shall contact CONTRACTOR STR prior to any wastewater
discharges from the
project. CONTRACTOR shall provide the permit(s) or NOI(s) when required.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 47 of 57
Revision: 0
Effective Date: 12/01/2022
• SUBCONTRACTOR shall comply with all requirements for on-site sanitary wastewater
storage and
disposal as established by the New Mexico Ground Water Discharge Permits 857 and 1589.
CONTRACTOR shall obtain the required permits from the New
Mexico Environment Department
(NMED) for the use of proposed sanitary holding tanks
and septic tank/leach field systems prior to
the start of work.
• SUBCONTRACTOR shall capture all stucco, paint, concrete, form release oils, curing compounds,
potholing, and other washout materials in on-site, impervious containment areas for dewatering
/hardening at locations designated by
CONTRACTOR STR and Waste Management Coordinator.
Potholing washout materials shall be stabilized and left on site or shall be characterized,
containerized, and managed in accordance with F18, Waste Management.
• For wastewater discharges into Laboratory treatment facilities, SUBCONTRACTOR shall
demonstrate
compliance with the applicable Waste Acceptance Criteria (WAC) and
receive approval from
CONTRACTOR STR and Waste Management Coordinator prior to any such wastewater discharges.
Compliance with the WAC may be demonstrated through existing water quality data or
through
sampling and analysis by SUBCONTRACTOR.
F48 STORM WATER MANAGEMENT
• SUBCONTRACTOR shall comply with all federal, state, and local laws and regulations regarding storm
water runoff and control of potential pollutants that could result from SUBCONTRACTOR activities at
construction sites, National Pollutant Discharge Elimination System (NPDES) permitted industrial
facilities and NPDES permitted solid waste management units (SWMUs). SUBCONTRACTOR’S
compliance with NPDES controls and conditions are subject to inspection by the CONTRACTOR at
any time.
• SUBCONTRACTOR shall use appropriate storm water management, sediment, and erosion control
Best Management Practices (BMPs) in accordance with the LANL Engineering Standards Manual,
Chapter 3 Civil, Attachment 1, Storm Water Compliance and Design Requirements, Subpart 1.0.A
(issued as VAR-10468), the LANL Storm Water BMP Manual, construction specifications, good
engineering practices, and industry standards.
• SUBCONTRACTOR shall initiate stabilization measures whenever earth-disturbing activities have
permanently or temporarily ceased on any portions of the site. Stabilization activities will be
completed within 7-calendar days for sites that discharge to an impaired watercourse.
• For activities subject to the NPDES Construction General Permit (CGP), SUBCONTRACTOR is required
to comply with the requirements of the current version of the permit as published on EPA’s website
and in accordance with LANL Engineering Standards, Chapter 3 Civil, Attachment 1, Storm Water
Compliance and Design Requirements, Subpart 1.0.C (issued as VAR-10468).
o SUBCONTRACTOR shall assist CONTRACTOR with development of a Storm Water Pollution
Prevention Plan (SWPPP) in accordance with the NPDES CGP. SUBCONTRACTOR and
CONTRACTOR shall properly certify the SWPPP and SUBCONTRACTOR shall implement the
SWPPP.
o SUBCONTRACTOR personnel who are responsible for the installation and maintenance of storm
water control measures, the performance of corrective actions, and signing permit required
documents and reports shall complete CONTRACTOR-led storm water training on permit and
project-specific SWPPP requirements prior to the commencement of earth-disturbing or
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 48 of 57
Revision: 0
Effective Date: 12/01/2022
pollutant-generating activities (e.g., clearing, grading, or other earth-disturbing activity,
stockpiling of fill material, or staging of pollutants or other raw materials at the site).
o SUBCONTRACTOR will correct deficiencies, both self-identified and noted by CONTRACTOR
during SWPPP inspections within the timeframe specified in the CGP and as noted on the
inspection reports.
o SUBCONTRACTOR shall initiate, maintain, and complete the record keeping requirements as
identified in the CGP.
• For work within a watercourse, subject to regulation by the U.S. Army Corp of Engineers,
SUBCONTRACTOR shall comply with all terms and conditions of the applicable 404 Permit, the
related New Mexico Section 401 Water Quality Certification and in accordance with the LANL
Engineering Standards Manual, Chapter 3 Civil, Attachment 1, Storm Water Compliance and Design
Requirements, Subpart 1.0.D (issued as VAR-10468).
• For activities subject to the NPDES Multi-Sector General Permit (MSGP) for Stormwater Discharges
Associated with Industrial Activity, SUBCONTRACTOR is required to comply with the requirements of
the Permit as published on EPA’s website.
o For activities within facilities subject to the NPDES MSGP, SUBCONTRACTOR shall obtain,
through CONTRACTOR, a copy of the facility MSGP SWPPP and shall comply with the site-
specific MSGP requirements as identified in the facility MSGP SWPPP.
o For activities subject to the NPDES MSGP, SUBCONTRACTOR shall ensure workers are trained to
the CONTRACTOR MSGP SWPPP and understand specific requirements in the MSGP relative to
their work responsibilities prior to starting work within the boundary of an MSGP facility.
o SUBCONTRACTOR shall provide the CONTRACTOR with project information sufficient to amend
the facility MSGP SWPPP, as needed.
o Upon identification of a condition requiring corrective action, as specified in the MSGP,
SUBCONTRACTOR shall notify the STR, document conditions in accordance with MSGP
requirements, take immediate corrective action, and complete final corrective action within 14-
calendar days.
• SUBCONTRACTOR shall ensure workers required to carry out compliance activities associated with
the NPDES CGP or MSGP understand the requirements and their specific responsibilities with
respect to those requirements. SUBCONTRACTOR shall designate ESH Representatives responsible
for the implementation of NPDES CGP or MSGP requirements. SUBCONTRACTOR will submit these
individuals experience and/or certifications for approval prior to start of associated work activities.
• For development or redevelopment projects with a footprint that exceeds 5000 square feet,
SUBCONTRACTOR shall comply with Section 438 of the Energy Independence and Security Act (EISA
438), and use green infrastructure/low impart development features to maintain or restore, to the
maximum extent technically feasible, the pre-development site hydrology with regard to the
temperature, rate, volume, and duration of flow. Refer to the LANL Engineering Standards Manual,
Chapter 3 Civil, Attachment 1, Storm Water Compliance and Design Requirements (issued as VAR-
10468), for design guidance associated with EISA 438 compliance.
• For activities that potentially impact designated wetlands or floodplains, SUBCONTRACTOR shall
provide CONTRACTOR with project information sufficient to develop and process a wetland and/or
floodplain assessment to meet the requirements of 10 CFR Part 1022 – Compliance with Floodplain
and Wetland Environmental Review Requirements.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 49 of 57
Revision: 0
Effective Date: 12/01/2022
F49 AIR QUALITY
• SUBCONTRACTOR shall be responsible for obtaining all necessary air quality permits required by
federal, state, and local regulations for their own equipment. SUBCONTRACTOR shall assure that all
documentation, including, but not limited to, permits, relocation notices, etc., applicable to their
operations and equipment are filed and approved by the New Mexico Environment Department
(NMED) (20.2.72 NMAC). Copies of permits, relocation notices, etc. shall be provided to
CONTRACTOR.
• SUBCONTRACTOR shall provide in Attachment F30-1, Major Equipment Declaration, a list of
equipment that may emit air pollutants to be used for the duration of the project and proposed
equipment to be installed in buildings on a temporary basis. Equipment includes, but is not limited
to: generators, boilers, hot water heaters, cooling towers, storage vessels or tanks, degreasers, parts
washers, refrigerant containing equipment, rock crushers, asphalt plants, concrete plants, plug mills,
etc.
• For all open burning operations, SUBCONTRACTOR shall comply with the Open Burning and Smoke
Management requirements of New Mexico Administrative Code Sections 20.2.60 and 20.2.65 as
well as CONTRACTOR’S Title V Operating Permit.
F50 BIOLOGICAL RESOURCES PROTECTION
• SUBCONTRACTOR and all lower-tier subcontractors shall comply with all work restrictions required
for compliant biological resources protection that are identified by CONTRACTOR STR. Such actions
are identified by: CONTRACTOR biological SME work plan review, PRID comments, excavation
permit comments, design requirements, or biological assessment requirements and conservation
measures. These actions may include restrictions that impact work schedule or locations.
• Action required for compliant biological resources protection (e.g., timing restrictions, biological
assessment requirements and conservation measures, mitigation requirements, location
restrictions, design requirements etc.) must be included in task specific work planning and control
documents.
F51 CULTURAL RESOURCES PROTECTION
• SUBCONTRACTOR and all lower-tier subcontractors shall comply with all work restrictions required
for compliant cultural resources protection that are identified by the STR. Such actions are identified
by: CONTRACTOR cultural SME work plan review, PRID comments, excavation permit comments
and/or design requirements. These actions may include restrictions that impact work location.
• SUBCONTRACTOR and all lower-tier subcontractors shall not enter the marked boundaries of
archaeological sites without written authorization from CONTRACTOR STR.
• SUBCONTRACTOR shall immediately stop work if, for example, any bones (possible burials), clusters
or alignments of rocks above bedrock (possible masonry walls), charcoal stains (possible hearths or
burned wooden structures), clusters of artifacts such as pottery or pieces of chipped stone, etc. are
encountered. SUBCONTRACTOR must notify CONTRACTOR STR immediately. SUBCONTRACTOR shall
not resume work in the area of the discovery until authorized to do so in writing by CONTRACTOR
STR.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 50 of 57
Revision: 0
Effective Date: 12/01/2022
• Actions required for compliant cultural resources protection (e.g., marking and avoidance of
archeological sites, protection of significant historic buildings and structures, design requirements,
etc.) must be included in task specific work planning and control documents.
F52 PESTICIDE AND HERBICIDE APPLICATIONS
• SUBCONTRACTOR shall not apply pesticides on LANL property unless authorized through the
CONTRACTOR STR in writing.
• Any authorized SUBCONTRACTOR activities and operations involving pesticide or herbicide
application shall comply with the NPDES Pesticide General Permit, New Mexico Department of
Agriculture pesticide regulations (e.g., Pesticide Control Act and 21.17 NMAC) and the Federal
Insecticide, Fungicide, and Rodenticide Act.
F53 REFRIGERANTS
• SUBCONTRACTOR shall use only appropriate level EPA-certified technicians for the type of
equipment being serviced. CONTRACTOR STR shall contact CONTRACTOR’S Meteorology and Air
Quality Team to ensure all EPA-certified SUBCONTRACTOR technicians performing service,
maintenance, repair, and disposal activities are properly trained to applicable procedures prior to
working on CONTRACTOR refrigeration equipment. CONTRACTOR must approve of technicians prior
to work beginning.
• SUBCONTRACTOR shall use only EPA-certified recovery/recycle units.
• SUBCONTRACTOR shall not install new equipment at LANL that uses refrigerants classified as Ozone
Depleting Substances (ODS) including R-22 and R-123. Additionally, STR shall contact the
Meteorology and Air Quality Team prior to the installation of any new equipment that uses
flammable refrigerants.
• SUBCONTRACTOR shall coordinate with CONTRACTOR to ensure all refrigerants to be sent off-site
are offered to Department of Defense prior to considering any other disposal or recycle options. STR
must contact CONTRACTOR’S Meteorology and Air Quality Team on behalf of SUBCONTRACTOR to
ensure this takes place.
• SUBCONTRACTOR shall complete the STR-supplied LANL Refrigerant Service Record Form and return
said form to the STR for each service, repair, maintenance or installation of refrigerant containing
equipment. STR will forward the form to the CONTRACTOR’S Meteorology and Air Quality Team.
• SUBCONTRACTOR shall fill out STR-supplied Refrigeration Appliance Inventory Form and return said
form to STR who will forward it to the CONTRACTOR’S Meteorology and Air Quality Team
when
installing new refrigerant containing equipment.
F54 ABOVEGROUND STORAGE TANKS
• If SUBCONTRACTOR work involves installation, replacement, repair, or modification of an
aboveground storage tank (AST) system, then SUBCONTRACTOR shall comply with the regulations
promulgated in 40 CFR 112 and 20.5 NMAC.
o Per 20.5 NMAC, an AST is defined as a single tank or combination of manifold tanks, including
pipes connected thereto, that is 1,320 gallons or more, and less than 55,000 gallons, is
permanently installed (on site greater than one year), and is used to contain oil. If these criteria
apply, then SUBCONTRACTOR shall register the AST system with the NMED Petroleum Storage
Tank Bureau as required by this regulation in order to be allowed for on-site use at
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 51 of 57
Revision: 0
Effective Date: 12/01/2022
CONTRACTOR location. SUBCONTRACTOR shall provide documentation of registration to
CONTRACTOR.
o If SUBCONTRACTOR work involves facilities that have an aggregate aboveground storage
capacity of 1,320 gallons, or greater, of oil or other petroleum products, then SUBCONTRACTOR
shall comply with the Spill Prevention Control and Countermeasure (SPCC) Rule set forth in 40
CFR 112. SUBCONTRACTOR shall collaborate with CONTRACTOR to modify CONTRACTOR SPCC
Plan for oil handling work on existing facilities subject to the SPCC rule. Alternatively, if
SUBCONTRCTOR work is subject to the SPCC Rule and an SPCC Plan does not exist,
SUBCONTRACTOR shall collaborate with CONTRACTOR to develop a CONTRACTOR-approved
SPCC Plan.
Note: For all ASTs, the Fire Protection Office needs to be involved for review and approval with
respect to NFPA 30 requirements (as modified by NFPA 241).
o SUBCONTRACTOR shall inform STR when it removes from CONTRACTOR location, equipment
subject to SPCC requirements.
F55 DEMOLITION, REMODELING, OR RENOVATION
• SUBCONTRACTOR shall follow 29 CFR 1926.Subpart T, Demolition. Prior to the start of demolition or
remodeling work, SUBCONTRACTOR shall follow 29 CFR 1926.850, Preparatory Operations.
SUBCONTRACTOR shall have in writing evidence that the outlined OSHA steps were followed.
• Where walkways represent a fall hazard of 6 feet or greater, the walkways shall be
equipped with
guardrails meeting the requirements of 29 CFR 1926.502, Fall Protection Systems Criteria and
Practices, or individuals
accessing the walkway are provided with compliant fall arrest protective
equipment.
Demolition of floor arches shall not be started until they, and the surrounding floor area
for a distance of 20 feet, have been cleared of debris.
• If mechanical equipment is used to remove walls, floors, and materials, SUBCONTRACTOR shall
ensure it meets the requirements of 29 CFR 1926 Subpart N, Helicopters, Hoists, Elevators, and
Conveyors and Subpart O, Motor Vehicles, Mechanized Equipment, and Marine Operations and 29
CFR 1926.150, Cranes and Derricks and subpart DD, Cranes and Derricks Used in Demolition and
Underground Construction.
• SUBCONTRACTOR acknowledges that any renovations that the following work requires advance
notification to New Mexico Environment Department, Air Quality Bureau:
o any renovations that may disturb greater than threshold quantities of asbestos-containing
material
o all roofing work, and
o all demolition work, even if no asbestos is present.
• SUBCONTRACTOR shall prepare and submit all required NMED notification forms/letters to
CONTRACTOR STR at least 15-working days before any work begins, in accordance with New Mexico
Administrative Code 20.2.78 and 40 CFR 61.145. CONTRACTOR will submit the required information
to NMED 10-working days before any work begins.
• SUBCONTRACTOR shall implement the CONTRACTOR-provided Waste
Characterization Strategy
Form or Waste Certification Statement before waste is generated from construction,
demolition,
decontamination, and decommissioning activities, and manage the waste
accordingly.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 52 of 57
Revision: 0
Effective Date: 12/01/2022
4.0 TRAINING
None.
5.0 DEFINITIONS AND ACRONYMS
5.1 Acronyms
See LANL Acronym Master List
.
Acronym
Definition
AdSTR
Administrative Subcontract Technical Representative
AHJ
Authority Having Jurisdiction
ALARA
As Low as Reasonably Achievable
ANSI
American National Standards Institute
ASME
American Society of Mechanical Engineers
AST
Aboveground Storage Tank
ATV
All-Terrain Vehicle
CBDPP
Chronic Beryllium Disease Prevention Program
CFR
Code of Federal Regulations
DOE
Department of Energy
EPA
Environmental Protection Agency
EPC
Environmental Protection and Compliance
EPC-CP
EPC Division Compliance Programs Group
ESH
Environmental, Safety, and Health
FOD
Facility Operations Director
GFCI
Ground-Fault Circuit Interrupter
HEPA
High Efficiency Particulate Air (Filter)
IFC
International Fire Code
IRB
Incident Review Board
IWD
Integrated Work Document
LANL
Los Alamos National Laboratory
MUTCD
Manual on Uniform Traffic Control Devices
NFPA
National Fire Protection Association
NMAC
New Mexico Administrative Code
NNSA
National Nuclear Security Administration
NPDES
National Pollutant Discharge Elimination System
NRTL
Nationally Recognized Testing Laboratory
ODS
Ozone Depleting Substances
PIC
Person-in-Charge
PRID
Permits & Requirements Identification
RGD
Radiation Generating Device
RP-PROG
Radiation Protection Programs
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 53 of 57
Revision: 0
Effective Date: 12/01/2022
Acronym
Definition
RSS
Radioactive Sealed Source
SISP
Safety Improvement and Sustainability Plan
STR
Subcontract Technical Representative
TA
Technical Area
WCS
Waste Certification Statement
WCSF
Waste Characterization Strategy Form
6.0 RECORDS
No records are generated because of this document. Records generated as a result of policies and
referenced in this document are to be managed in accordance with those policies.
7.0 REFERENCES
None.
8.0 ATTACHMENTS
Attachment A – Part II-Subcontractor Submittals – Site-Specific ESH Plan Guidance
Guidance to SUBCONTRACTOR: For those Exhibit F Clauses that are contained in the contract Exhibit F
but were not covered in the partial SSESHP, the SUBCONTRACTOR shall address those requirements and
submit plans, procedures, and/or approaches to CONTRACTOR for approval.
LANL recommends attaching this content as Part II-Subcontractor Submittals – Site-Specific ESH Plan
Guidance, in order to have a single, comprehensive SSESHP.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 54 of 57
Revision: 0
Effective Date: 12/01/2022
Attachment A – Subcontractor Submittals – Site-Specific ESH Plan Guidance / OSH-ISH-Plan-008 Rev.0
ATTACHMENT A – PART II-SUBCONTRACTOR SUBMITTALS: SITE-SPECIFIC ESH PLAN GUIDANCE
The following Exhibit F clauses are not covered in the provided (SSESHP). These are ESH requirements that
require task or facility-specific planning or hazard controls that are not general in nature. If any of the clauses
are contained in the contract with Triad National Security, LLC, SUBCONTRACTOR will submit additional plans
that meet the SSESHP requirements for those clauses. LANL recommends attaching this content to the provided
partial SSESHP as Part II-Subcontractor Submittals – Site-Specific ESH Plan Guidance, in order to have a single,
comprehensive SSESHP.
For each of the following clauses, the clause language relevant to the required plan(s) is provided, as well as the
regulatory drivers guiding plan writing.
F21 EXPOSURE ASSESSMENT
SUBCONTRACTOR shall describe in the Site-Specific ESH Plan the exposure assessment process that will be used
to develop task-specific Exposure Assessment Plans. SUBCONTRACTOR shall ensure a SUBCONTRACTOR
industrial hygienist qualified through a combination of knowledge, skills, and abilities in the chemical, biological,
and physical hazards associated with the work creates the task-specific Exposure Assessment Plans.
Ensure subcontractor-submitted plan includes the following items:
• The exposure assessment process must adequately describe how subcontractor will create and execute
Exposure Assessment Plans.
• Subcontractor will use a qualified industrial hygienist (qualified to evaluate the tasks’ chemical,
biological, and physical hazards) to develop an exposure assessment plan, oversee execution, and
interpretation of results
• All exposure assessment results are to be submitted to LANL within 5 business days. Data can be from
on-site exposure monitoring, objective data, or a combination.
o An example of adequate objective data is described in
29 CFR 1926.1153, Respirable Crystalline
Silica
o Objective data means information, such as air monitoring data from industry-wide surveys or
calculations based on the composition of a substance, demonstrating employee exposure to
respirable crystalline silica associated with a particular product or material or a specific process,
task, or activity. The data must reflect workplace conditions closely resembling or with a higher
exposure potential than the processes, types of material, control methods, work practices, and
environmental conditions in the employer's current operations.
• If exposure monitoring results trigger requirements of OSHA chemical/hazard-specific standards, (e.g.,
training, medical surveillance, hearing conservation program, etc.), then the subcontractor should
provide available evidence of complying with these requirements or commit to providing evidence
available; this is not part of the SSESHP.
F22 RESPIRATORY PROTECTION
If respirators are used, then SUBCONTRACTOR shall have a written Respiratory Protection Program plan
addressing the required elements in both 29 CFR 1910.134
and ANSI Z88.2. Elements include but are not limited
to:
• Names of employees enrolled in the respiratory protection program for work at LANL
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 55 of 57
Revision: 0
Effective Date: 12/01/2022
Attachment A – Subcontractor Submittals: Site-Specific ESH Plan Guidance / OSH-ISH-Plan-008 Rev.0
• Respirator selection – hazard(s) for which respirator is providing protection, level of contaminant in
relation to the APF of the respirator and/or decision on how that APF was selected (may be part of
exposure assessment plan)
• Medical evaluation
• Fit testing
• Use, maintenance, and care
• Breathing air quality and use (if supplied-air respirators are required)
• Training
• Program evaluation
• Recordkeeping
SUBCONTRACTOR shall submit the plan as part of the Site-Specific ESH Plan. Task-specific respiratory protection
will be determined through exposure assessment(s). SUBCONTRACTOR shall document required respiratory
protection in task-specific hazard planning and control documents.
Consider referencing the Small Entity Compliance Guide for OSHA’s Respiratory Protection Standard
for
guidance.
F23 CHEMICAL AND HAZARDOUS MATERIALS MANAGEMENT
If any amount of hazardous chemicals as defined by Appendices A and B of the OSHA Hazard Communication
Standard (29 CFR 1910.1200) will be brought on site, SUBCONTRACTOR shall develop and implement a written
Hazard Communication Program that conforms to 29 CFR 1910.1200
subsections (e), (f), and (h).
SUBCONTRACTOR shall submit plan for approval as part of SUBCONTRACTOR’S Site-Specific ESH Plan.
Ensure the subcontractor-submitted plan includes the following items to demonstrate an understanding of what
chemical hazards (pure and products) will be brought to LANL and in what quantity, where they will be stored,
and compliance with 1910.1200.
• Describe the mechanism that will be used to maintain an inventory—for each location—of all hazardous
chemicals, the quantities or each, location of storage, and their SDSs
• Submit SDS to [email protected]
prior to bringing any chemical onsite
• Written Hazard Communication Program, compliant with 1910.1200 that includes, at a minimum how
the following will be communicated to workers:
o List of hazardous chemicals
o Non-routine tasks
o Labeling system
o Hazards associated with the chemicals
o Methods to detect the presence or release of chemicals
o Means to protect themselves from these hazards
• Methods to communicate the following to LANL employees and other subcontractors present:
o Provide on-site access to SDS
o Precautionary measures to protect employees during norm operating conditions and foreseeable
emergencies
o Labeling system
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 56 of 57
Revision: 0
Effective Date: 12/01/2022
Attachment A – Subcontractor Submittals: Site-Specific ESH Plan Guidance / OSH-ISH-Plan-008 Rev.0
F25 BIOLOGICAL SAFETY
Where work scope involves potential exposure to wastewater, blood, sewage, or other potentially infectious
materials; or wildlife or rodents, their nests and excreta, the SUBCONTRACTOR shall develop and implement a
site-specific written exposure control plan (ECP) in accordance with 29 CFR 1910.1030 Bloodborne Pathogens.
SUBCONTRACTOR shall incorporate the ECP into the SUBCONTRACTOR’S Site Specific ESH Plan. For blood and
other potentially infectious materials, SUBCONTRACTOR shall perform post-exposure evaluations and offer of
Hepatitis B vaccination to its workers.
Guidance for the ECP can be found in 29 CFR 1910.1030(c)(1) Exposure Control Plan.
F26 LASER SAFETY
If at any point SUBCONTRACTOR will utilize Class 3B or Class 4 lasers, SUBCONTRACTOR’S Site-Specific ESH Plan
shall include a Laser Safety Program that ensures compliance with ANSI Z136.1-2014, Safe Use of Lasers,
including laser hazard evaluation, hazard controls, laser safety training, and other requirements specific to the
work.
A written Laser Safety Program For any Class 3B or Class 4 laser brought to or used at LANL must include:
• Laser hazard evaluation
• Hazard controls
• Laser safety training
• Requirements specific to the subcontracted work
F45 CONFINED SPACES
SUBCONTRACTOR shall have a written Confined Space Program that meets the requirements of
29 CFR
1910.146. Should SUBCONTRACTOR be executing construction work as set forth in 29 CFR 1926.1201(a), the
written permit-required Confined Space Program shall meet the requirements of 29 CFR 1926.353, and 29 CFR
1926 Subpart AA Confined Spaces in Construction. SUBCONTRACTOR shall submit the Confined Space Program as
part of SUBCONTRACTOR’S Site-Specific ESH Plan.
OSHA’s Small Entity Compliance Guide, Protecting Construction Workers in Confined Space, Chapter 6 Contents
of Permit Space Program can serve as a helpful reference for the minimum expectations of the written program
• For welding, cutting, and heating in confined spaces, the requirements in 29 CFR 1926.353(b) must be
met
• Rescue procedures must be approved by LANL before working in a confined space requiring rescue
procedures
• Note on review and approval: Submitting a confined space entry permit and receiving LANL approval
before initial entry; posting the permit; entrants log; informing LANL of any additional hazards
encountered or created during the entry; LANL procedures taking precedence during simultaneous work
• Names and qualifications of Confined Space Entrants, Attendants, and/or Entry Supervisors if work in
permit required confined space will be conducted with no LANL workers present.
Title: Plan Subcontractor Environmental, Safety and
Health Plan – LANL Subcontractor ESH Requirements
for High / Moderate Consequences
No: OSH-ISH-Plan-008
Page 57 of 57
Revision: 0
Effective Date: 12/01/2022
Attachment A – Subcontractor Submittals: Site-Specific ESH Plan Guidance / OSH-ISH-Plan-008 Rev.0
F56 ASBESTOS WORK/ABATEMENT/DEMOLITION/ROOFING WORK
SUBCONTRACTOR performing asbestos abatement shall submit an Asbestos Abatement Plan (AAP) in
accordance with 29 CFR 1910.1001 and 29 CFR 1926.1101
for CONTRACTOR approval. SUBCONTRACTOR AAP
shall address the requirements in the subcontract and the procedures (including materials, chemicals, tools, and
equipment involved) that will be used to perform asbestos work and disposal of asbestos-containing waste.
SUBCONTRACTOR shall submit the AAP as part of the SUBCONTRACTOR’S Site-Specific ESH Plan.
Ensure subcontractor-submitted plan covers the following items:
• For custodial and maintenance activities where subcontractors contact, but do not disturb, Asbestos-
Containing Material or Presumed Asbestos-Containing Material.
o Completing required training per the subcontract-specific training matrix
• For any asbestos abatement, renovation that disturbs ACM, demolition, or roofing work
o Submit NMED Air Quality Bureau notifications/forms to LANL at least 15-working days before work
begins
• For conducting asbestos abatement work:
o An Asbestos Abatement Plan that complies with the requirements on 29 CFR 1910.1001 and/or
29
CFR 1926.1101; it will address the requirements in the contract and the procedures (including
materials, chemicals, tools, and equipment involved) that will be used to perform asbestos work and
disposal of asbestos-containing waste.
o Abatement license
o Names of persons who will do the abatement and qualification documentation, medical
authorization to wear a respirator, personnel respirator fit tests
o Inspector and/or designer accreditation certificate and inspection and/or designer report
o OSHA’s Asbestos Standard for the Construction Industry (3096)
can serve as a resource, especially
the Quick Reference of Provisions by Work Class table
• For work involving shipping asbestos waste
o Using only an NMED-approved disposal site and giving STR signed shipment records within 10-
working days of delivery
