Sample SRP Oversight Cost Invoice with Explanations for printing

Total Amount Debited: If there was another bill for this activity with a

credit (i.e. a negative balance), and the DEP transferred that amount

to this bill, the amount would display here during this billing period.

Program Interest ID #: This

is a unique identification

number used by the Site

Remediation Program.

NJEMs Bill ID: This is a unique identification

number created by the billing software to identify

this particular invoice with the responsible party.

Installment Amount: The amount of the installment for this bill.

Total Amount Credited: Any monies paid to

date on the bill total during this billing period.

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Type of Notice: 6 types

• Original (Non-initial): DEP terminology for a regular invoice for oversight charges.

• Corrected (Non-initial): An invoice that has been re-sent with corrected ‘Amount Due’.

• 2nd notice: Delinquent Invoice. For those on payments plans, thi s type indicates you have missed a payment.

• 3rd notice: Delinquent Invoice. For those on payments plans, this type indicates you have missed two payments.

• Corrected 2nd notice: A delinquent invoice that has been re-sent with corrected ‘Amount Due’.

• Corrected 3rd notice: A delinquent invoice that has been re-sent with corrected ‘Amount Due’. Invoice No.: This is a unique

Department of Treasury

identification number that should

be written on your payment check.

Due Date: Indicates the date that the amount

due should be received by Department of

Treasury to avoid interest charges.

Program Interest ID #: This is a

unique identification number used

by the Site Remediation Program.

Amount Received Before Creating Installment Plan: A

payment amount used to reduce the Amount Due with the

remainder of the balance transferred to an installment plan.

NJEMs Bill ID: This is a unique identification

number created by the billing software to identify

this particular invoice with the responsible party.

Amount Transferred to Installment Plan: The total amount

of the bill that was transferred to an installment plan.

Type of Notice: 6 types

• Original (Non-initial): DEP terminology for a regular invoice for oversight charges.

• Corrected (Non-initial): An invoice that has been re-sent with corrected ‘Amount Due’.

• 2nd notice: Delinquent Invoice. For those on payments plans, this type indicates you have missed a payment.

• 3rd notice: Delinquent Invoice. For those on payments plans, this type indicates you have missed two payments.

• Corrected 2nd notice: A delinquent invoice that has been re-sent with corrected ‘Amount Due’.

• Corrected 3rd notice: A delinquent invoice that has been re-sent with corrected ‘Amount Due’.

Address and Phone information

for the Direct Billing and Cost

Recovery Unit.

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Assessment Type

FEE (Oversight – Balance Transfer). This field is

used for DEP accounting. This assessment is created

when the outstanding balance from DEP's old Direct

Billing System is transferred into the new NJEMS

based billing system.

Activity: A DEP

identification number

used for the type of

activity that generated

the invoice.

Regulatory Basis: N.J.A.C.

Chapter 26C, Department

Oversight of the

Remediation of

Contaminated Sites

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Assessment Types

FEE (Oversight – Spill Fund)

or FEE (Oversight – HDSRF).

This field is used for DEP

accounting and represents

where a DEP employee’s salary

is derived from, i.e., the ‘Spill

Fund’ or the ‘Hazardous

Discharge Site Remediation

Fund’.

Program Interest ID #: This

is a unique identification

number used by the Site

Remediation Program.

Interest Rate: Current

interest rate in effect

and that was applied to

an overdue balance if

applicable.

Assessment Types

FEE (Oversight – Spill

Fund) or FEE (Oversight –

HDSRF). This field is used

for DEP accounting and

represents where a DEP

employee’s salary is

derived from, i.e., the ‘Spill

Fund’ or the ‘Hazardous

Discharge Site Remediation

Fund’.

Lead Program: Indicates the current or last active

lead program (bureau) for the Site Remediation

Program. Refer to Lead Program Contact information

on the back of the first page of your invoice.

Activity: A DEP

identification number used

for the type of activity that

generated the invoice.

DEP Case Manager:

Indicates the current or last

active Site Remediation

Program Case Manager.

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Balance and Interest Summary Page:

This page shows a summary of the total

outstanding amount of the invoice broken

down by the type of assessment as well

as the interest rate currently in effect and

any accrued interest charges based on

overdue charges.

Assessment Type:

FEE (Oversight – Balance

Transfer). This field is used

for DEP accounting. This

assessment is created

when the outstanding

balance from DEP's old

Direct Billing System is

transferred into the new

NJEMS based billing

system.

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Base Salaries: This is the

sum of the salary ‘amounts’

on the “Cost Analysis

(Salary)” page of the invoice.

Fringe Rate %: Represents the Department’s

percentage charges for the following benefits: pension,

health benefits including prescription drug and dental

care program, workers compensation temporary

disability insurance, unused sick leave and FICA.

Division of Law Administrative Charges:

Charges would list here if a delinquent

account had been referred to the Division of

Law for cost recovery services.

Base Salaries: This is the

sum of the salary ‘amounts’

on the “Cost Analysis

(Salary)” page of the invoice.

Additive Rate %: The salary additive rate represents

the prorated percentage of charges attributable to

NJDEP employees' reimbursable "down time."

Reimbursable "down time" includes vacation time,

administrative leave, compensatory time, sick leave,

holiday time, emergency or early closing, jury duty,

absent with pay, convention, injury in the line of duty

(SLI), military allowance with pay, union negotiating

sessions, lost time on first day of injury, counseling

employee advisory service, union business activities,

grievances/hearings/Department conferences, civil

service examinations, absent with pay in lieu of

working holiday, and workers' compensation/SLI.

Salary Additive & Fringe Benefit Rate Calculation:

This section of the page shows, by fiscal year, the

calculation of the ‘Additive Sub-total’ (Base Salary x

Additive Rate). It also shows the calculation of the

‘Fringe Benefit’ (Additive Sub- total x Fringe Rate). These

two calculations are combined into ‘SUBTOTAL A’.

Non-Salary Costs: See “Cost Analysis (Non-

Salary)” page for the detailed breakdown of the

direct costs. Examples of Direct Costs are

equipment or supply costs as well as Emergency

Response overtime hours. These costs are not

subject to additive, fringe, or indirect multipliers.

Indirect Rate %: The rate which has been developed for the

recovery of indirect program costs in the Site Remediation

Program. This indirect rate is developed by the Department on

an annual basis in accordance with the New Jersey

Department of Treasury. The components of the indirect

program cost rate include the Department’s operating and

overhead expenses that cannot be coded as direct salary

charges for a particular case. In addition, the indirect cost rate

includes the Site Remediation Program's proportionate share of

the costs associated with the Offices of the Commissioner, the

Division of Financial Management and General Services, and

the Division of Personnel.

Indirect Salary Costs Calculation: This

section of the page shows, by fiscal year, the

calculation of the indirect salary costs (Base

Salary x Indirect Rate). This calculation is

shown as ‘SUBTOTAL B’.

Expenditure Summary: The calculations on this page represent the

oversight cost formula used by the Department for oversight activities

that are directly billed to the person conducting the remediation of a

site. This formula is found in the Oversight Rules, 7:26C at:

http://www.state.nj.us/dep/srp/regs/oversight/oversight_09.pdf

Cost Analysis (Salary): Contains information on the

Department’s salary charges incurred on the case

during the period indicated. This breakdown includes,

in part, the DEP staff member who charged time to the

case, the two-week pay period during which the time

was charged, a description of the activity performed

and the direct salary cost incurred by the Department.

This section may be multiple pages.

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Period Ending: Represents

the last calendar day of the

prior two week period in which

the ‘hours’ were billed (e.g.

06/22/2007 actually

represents the two week

period from 06/09/2007 –

06/22/2007).

Name: The name of

the DEP staff member

who performed that

activity during that

billing period.

Hours: Represents the total

hours worked by DEP staff

during the two week period

preceding the date indicated

in the Period Ending

column.

Job Number: This is a

unique identification

number used by the

DEP to track staff time

associated with a case.

Activity Description: A

general description of the type

of activity or document review

performed by DEP staff (or

vendor in the case of the non-

salary cost page).

Cost Analysis (Non-Salary): Contains

information on the Department’s non-salary

charges incurred on the case for the period

indicated, such as Department sampling or

analytical costs, and contractor expenses. This

page may include the vendor who worked on the

case, the date the invoice was paid, a

description of the activity performed and the

non-salary cost incurred by the Department. This

section may be multiple pages.

NOTE: The values shown on this sample invoice are only examples. Your invoice may have different values.

Vendor: If noted, it

represents the name of the

vendor to whom payment

was made for services.

Activity Description: A

general description of the type

of activity or document review

performed by DEP staff (or

vendor in the case of the non-

salary cost page).