SampleOfferLetter–ExemptORNon‐ExemptCareerPosition
Date
CandidateName
StreetAddress
City,State,Zip
Dear:
WelcometotheUniversityofCalifornia(INSERTLOCATION)!Iampleasedtoconfirmmyoffertoyouforthe
positionof(INSERTPOSITIONWORKINGTITLE)withintheDepartmentof(INSERTSCHOOL/DEPARTMENTNAME)
reportingto(INSERTNAMEANDTITLEOFDIRECTSUPERVISOR)
effective(INSERTEFFECTIVEDATE).Asdiscussed,
thisisa100%exempt,careerappointmentwithasalaryof$_____permonthor$______annually.Youwillserve
asixmonthprobationaryperiodwhichstartson(INSERTDATE)through(INSERTENDDATE).(INSERTIF
APPLICABLE):ThisappointmentisgovernedbyUCPe rsonnel
PoliciesforStaffMembers(UC‐PPSM).Clickthelink
hereformoreinformationaboutthesepolicies.http://policy.ucop.edu/manuals/personnel‐policies ‐for‐staff‐
members.html.
TheUniversityofCaliforniaoffersagenerousbenefitspackageandyouareeligibleforparticipationinUChealth
benefitsandretirementpr ogramsinaccordancewiththebenefitseligibilityrequirements.Informationabout
UC’sbenefitsprogramsmaybereviewedonlineathttp://ucnet.universityofcalifornia.edu/compensation‐and‐
benefits/roadmaps/new‐employee.html.Inaddition,youarescheduledforNewEmployeeOrientationon
(INSERTDATE)wherebenefitsandotherprivilegesofworkingfortheUniversitywillbediscussed.
Thisofferiscontingentuponyourprovidingsatisfactoryproofofyouridentityandlegalabilitytoworkinthe
UnitedStates.Youmaycontact us
orrefertofederalgovernmentformI‐9forinformationaboutacceptable
documents.Pleasebringproofofyouremploymenteligibilitywithyouonyourfirstdayofwork.
(INSERTIFAPPLICABLE)Pleasealsonotethatduetothecriti calnatureofthisposition,thisofferiscontingent
uponsuccessfulcompletion
ofasatisfactorybackgroundinvestigationpriortoyourfirstdayofemployment.
Pleasecontact(INSERTNAME)toarrangeforanappointmentforthebackgroundcheck.ORYouwillreceivean
emailfromtheUniversity’svendortobeginthebackgroundcheckprocess.Pleaserespondtotheemailwiththe
informationrequestedto
begintheprocess.
IlookforwardtowelcomingyoutoUC(INSERTLOCATION)andknowyouwillfindworkingherearewarding
professionalexperience.Pleasesignbelowtoindicatethatyouareacceptingthisofferandemailorfaxthe
signedcopyofthisletterbacktomeat(INSERT
EMAILANDFAXNUMBER)by(INSERTDATE). If you shouldhave
anyadditionalquestions,pleasefeelfreetocallmeat(INSERTNUMBER).
Sincerely,
(HIRINGMANAGER’SSIGNATURE)
Pleaseindicateyouracceptanceofthisemploymentofferbyyoursigningbelow.
(INSERTTYPEDNAMEHERE) Date
cc: PersonnelFile