Section 4: - Ministry Fair

Section 4:

Ministry Fair

Section Contents:

Stewardship Roadmap 3

1. Ministry Fair Overview 4

• Purposes of the Ministry Fair 4

• Essential Components of the Ministry Fair 4

2. Getting Started 5

• Ministry Fair Committee Kick-Off Meeting 5

• Option 1 for Planning 7

• Option 2 for Planning 9

3. Lessons Learned (Tips and Tricks) 12

4. Examples and Templates 13

5. Additional Resources and Websites 23

“We are all stewards of the Church….

so stewardship in an ecclesial setting means cherishing and fostering

the gifts of all, while using one’s own gifts to serve the community of faith..”

~Stewardship: A Disciple’s Response, U.S. Bishops’ Pastoral Letter on Stewardship

Stewardship Roadmap

The Stewardship Manual provides a roadmap to implementing and sustaining a

successful Stewardship process in a parish. The roadmap is divided into 6 sections:

1. Developing a Stewardship Committee

2. Assessing Ministries and Creating a Future Vision

3. Educating and Forming the Parish on Stewardship

4. Conducting the Ministry Fair

5. Committing Time Talent and Treasure

6. Sustaining Stewardship

The Manual contains 4 additional sections containing materials for:

• Appendix A – Discernment of Gifts

• Appendix B – Children’s Stewardship

• Appendix C – A Steward’s Prayer and Reflection Journal

• Appendix D – Sunday Homilies – Forming Communities in the Spirit of

Stewardship

Each section provides an overview, suggested steps for implementation, lessons

learned, tools, sample materials, and external resources that can be used to initiate and

sustain Stewardship in a parish. This section (highlighted in gray above) addresses

Conducting a Ministry Fair.

Develop

Stewardship

Committee

Assess

Ministries &

Create

Future

Vision

Bishop’s

Message

on CD

Ministry

Leader

Retreat/

Formation

Prayer

Journal

Conduct

Ministry

Fair

Homilies

Lay

Witness

Bulletin

Inserts

& Blurbs

Inter-

cessions

News-

letter

Sustain

Stewardship

Educate/Form on Parish Stewardship

Leading to Commitment Sunday

Commit Time,

Talent &

Treasure

(& Follow-Up)

Ongoing – Throughout the Year

Posters

Parish

DVD

Sustain

Stewardship

Months After Months Prior

Four Weeks Leading to Commitment Sunday

Educate/Form Parish on Stewardship - Ongoing

Ministry Fair

Catholic Diocese of Cleveland

Ministry Fair Overview

The Ministry Fair provides parishioners an opportunity to experience the depth of Christian ministry in

the parish. For those parishes developing a Stewardship process, this affords a unique occasion to

emphasize its priorities. The Ministry Fair is a highly effective instrument to help parishioners

determine how to use their gifts in service to others and be good stewards of their lives. Parishes

have found that holding a Ministry Fair every 1 – 3 years is very beneficial in attracting new members

to more active involvement in parish life.

Purposes of the Ministry Fair

The purposes of the Ministry Fair are to:

• Present/represent parish ministries, programs, and services to the members of the parish.

• Be a visible and physical demonstration of the parish stewardship process (if applicable).

• Help parishioners understand the impact that their gifts of time, talent, and treasure have on

the lives of others in the parish community.

• Promote a better understanding of stewardship as a way of life.

• Invite parishioners to volunteer their time and talent.

Essential Components of the Ministry Fair

A successful Ministry Fair is comprised of these necessary components which will be described in

detail in the remainder of this section:

• Planning

• Logistics

• Hospitality

• Promotion

• Post Fair Contact

Ministry Fair

Catholic Diocese of Cleveland

Getting Started

If the parish has a Stewardship Committee, this Committee should oversee and be responsible for the

planning and implementation of the Ministry Fair.

If this is not the case, the pastor or appointed parish staff member could recommend ministry leaders

and/or parishioners to be members of a Ministry Fair Committee. An announcement could be placed

in the parish bulletin inviting volunteers to be part of this newly formed Committee.

Once members have been established, the pastor, staff member, or appointed parishioner should

contact the members of the Committee and inform them of the date and time of the first Ministry Fair

Committee Meeting. It is advisable not

to rely too heavily on email or left messages but to talk directly

with the members. This meeting should take place within the next 4 weeks of establishing its

members.

Ministry Fair Committee Kick-Off Meeting

6 months prior to the Ministry Fair

Every meeting should begin and adjourn with a Stewardship prayer such as Example 4.1 on page 14,

or another prayer of the Committee’s choice. Listed below are the remaining activities that should

take place at this meeting:

Select and plan the role of a chairperson:

In the selection of a chair person take into consideration the willingness and capability of the person

to accept and commit to the responsibilities for the duration of the planning and implementation of the

Ministry Fair.

These duties may include but are not limited to:

1. Create meeting agendas.

2. Collect contact information of committee members.

3. Oversee and insure that the responsibilities and duties are fulfilled in a timely manner by

individual committee members.

4. Build consensus among committee members.

Establish a budget for the Fair

Determine possible budgetary needs for the event. Most likely, this budget will be dependent upon

the scope and size of the Ministry Fair along with the parish finances. Costs to be considered may

include, but not limited to, outside advertising, refreshments, decorating, exhibit boards, rental of

equipment, banners, etc. Consider the possibility of parish donations to defray these costs or

involving the ministries in hosting bake sales and other fundraisers.

Something to think about – create banners listing all ministries available in the parish, such as those

shown in Example 4.2, on page 15. The banners can be displayed at the fair or in the back of the

church.

Ministry Fair

Catholic Diocese of Cleveland

Establish a date of the Fair

If the parish is holding a Stewardship Commitment Sunday, the Ministry Fair should be held the week

immediately preceding it.

Other ideas to consider is that some parishes hold the Ministry Fair at a special time that has

importance in the life of the parish i.e. celebration of the parish’s feast day or anniversary date.

The parish may want to hold the Ministry Fair based around the Church’s liturgical calendar. The time

of the year may be an important factor, especially if the Parish is planning on having an outside event.

Establish a time of the Fair

Once a date is decided upon, the time of the day must be considered. Most parishes hold the Ministry

Fair around the Mass schedule since this is the time when the greatest number of parishioners will

attend.

However, some parishes may wish to hold the Ministry Fair at only one Mass. This has the advantage

of creating a special feeling of community as all parishioners come together around a single Mass.

When exercising this option, special consideration must be made regarding the location chosen by

the parish. Is it able to handle every parishioner at one Mass, including parking, food, transportation

and seating?

A parish could hold a separate event for their Ministry Fair modeled after a Parish Festival or picnic.

This would probably necessitate a timeframe of 3 to 4 hours.

One parish decided to hold a Sunday afternoon festival. The hours were from 1 p.m. to 4 p.m. Using

the theme, “Taste of the Ministries,” each individual Ministry set up their table and offered their own

“taste.” Included were a chili cook-off, wine and food tasting, coffee and home made donuts

contributed by the Coffee and Donuts Ministry. In addition, children’s games and a raffle were

available. Proof of its success was evident in the number of new members added to the parish. In

addition, a very successful Stewardship Commitment Card Weekend followed.

Decide on a location of the Fair

Where is the best place to conduct the parish Ministry Fair? The answer to this will vary on a parish

by parish basis. Take into consideration ease of access for parishioners, ability to prepare and serve

refreshments (if applicable), convenience and availability of parking. Ideally, the location of the

Ministry Fair will be one where the maximum number of parishioners can participate.

Ease of access is the primary issue. Make it convenient for persons to attend by creating a straight

line from the church to the Ministry Fair and then to the parking lot. As an example, one parish put up

a tent on the front lawn of their church between the church and the parking lot. As a result, every

parishioner who attended Mass also attended the Ministry Fair.

Parish halls, gymnasiums, as well as the interior of the church are also locations to be considered.

Make sure the location is wheel chair accessible to accommodate disabled parishioners.

Decide on a theme of the Fair

A theme will help to maintain continuity among the various ministries, programs and services that will

be exhibiting at the Fair.

When deciding on the theme, take into account the season of the year, the liturgical calendar, or

some unique characteristic of the parish i.e. its architecture, its tradition, its diversity. Be as

Ministry Fair

Catholic Diocese of Cleveland

imaginative and creative as possible in the plan development! The following are some ideas for

theme consideration:

• In the springtime, consider the theme of “planting seeds” and “growing” stewards.

• If the Ministry Fair is close to Pentecost, consider the theme of empowering the church for

service.

• If the Ministry Fair is held in the fall, consider a thanksgiving theme, or perhaps the harvesting

of gifts of time, talent and treasure for the work of God’s Kingdom in the community. Other

themes to build upon are “Fishers of Men and Women,” “Taste” of the Ministries.

One parish showed their creativity by creating a pathway through the parish hall so that everyone

experienced the Ministry Fair in chronological order according to life events. The first booth was the

Baptism Committee and the last booth was the Cemetery Committee! Everything else, from First

Communion to adult ministries fell in between. They titled the Ministry Fair, “Pathway to Heaven.”

Delegation of duties among the Ministry Fair Committee

• Compile a list of ministry leaders. This list should include the ministry leaders of all the

organizations within the parish. Be sure to include all groups even if they only meet once or

twice a year or 15 minutes a week. It might be advisable to confirm this list with the pastor or

appointed parish staff member to assure no ministry is overlooked.

• Compile contact information. Once a valid list is created, delegate committee member/s

(dependent upon the size of your list) to compile contact information of the ministry leaders.

This may include the home/work phone number, cell phone number, email address and home

address.

• Contact ministry leaders. Once the Ministry Fair Committee has a complete list of the

ministry leaders’ contact information, a decision needs to be made as to how the Committee

would like to proceed in establishing and maintaining contact with leaders by selecting Option

1 or Option 2 for Planning as described on the following pages.

Option 1 for Planning

This option primarily relies on correspondence, emails and phone calls as the main source of contact.

If a parish is limited in its number of volunteers this option can be accomplished with as few as 1-3

people.

The Option 1 timetable described below should be viewed as only a suggestion. It can be altered

according to what a parish feels is a reasonable timeframe for their event.

5 months prior to the Ministry Fair

The Ministry Fair Committee should create a mailing that will be sent to all ministry leaders 4 months

prior to the event. The following should be included in the mailing:

• Invitation letter to participate in the Ministry Fair, as in Example 4.3, page 16 that includes

information such as the following:

Ministry Fair

Catholic Diocese of Cleveland

o Date, time, and location of the Fair

o Purpose of the Fair (such as that described on page 4 of this section of the manual)

o Suggestions of how they are to promote their ministry

 Posters

 Pamphlets

 Pictures

 Power point

• Ministry Fair Participation Form, as in Example 4.4, page 17, that includes a request for

information such as:

o Ministry Name

o Contact Person: name, phone and email

o Confirmation of participation: “yes” or “no”

o List of ministry volunteers to staff the tables at the Fair

o Date when form should be returned

4 months prior

The Committee should mail the invitation letter and participation form to all ministry leaders inviting

them to participate in the Ministry Fair.

3 months prior

Committee members should call any ministries that have yet to respond to the invitation letter.

2 months prior

Meet with the Ministry Fair Committee to plan and delegate responsibility for the following:

• Serve refreshments – keep them simple and within the budget. Suggestions of refreshments

include coffee and donuts in the morning, cookies or pizza and punch in the evening.

• Set up/clean up – determine how many volunteers will be needed and the timeframes.

• Draw up the floor plan – the placement and flow of ministries is important. Grouping certain

ministries together will help with the flow, for example placing all Youth Ministries together,

Faith Formation together, etc.

• Decorations – this may include but not be limited to balloons, color scheme table clothes,

welcome signs or even a raffle to entice parishioners. The decorations should be coordinated

with the theme of the Fair.

• Schedule a lay witness talk – consider asking parishioners to speak at the Masses on the

weekend of the Ministry Fair about their involvement in ministry. (Refer to Lay Witness

Guidelines, Section 3 of this manual – Parish Stewardship Education and Formation, page 8.)

Ministry Fair

Catholic Diocese of Cleveland

1 month prior

The Ministry Fair Committee meets to review preparation activity to date (described above) and to

develop a confirmation letter, such as Example 4.5, page 18, that will be mailed 1 week prior to the

event and includes the following information:

• The time the ministry can set up their table

• The timeframe for dismantling their display

• A “thank you” for giving of their time

1 week prior

The Ministry Fair Committee should meet at this time to finalize all plans and to have a time of prayer

together. This last meeting could be scheduled around a Mass or adoration hour.

The Committee should mail the confirmation letters at this time that were described above.

2 weeks post

Send a note of thanks to all ministry leaders, lay witnesses and other important participants, e.g.

Facility Maintenance Staff. Place an announcement in the parish bulletin naming winners of the raffle

(if applicable) and thanking all the parishioners who attended the event. See Example 4.6, page 19,

for a sample of such a letter.

Option 2 for Planning

Option 2 relies on a combination of correspondence, emails, phone calls and meetings. This is a

more labor intensive approach with more emphasis put on face to face communication with the

ministry leaders. This option may be better suited for parishes with a larger community and, thereby,

more members on the Ministry Fair Committee to help share the responsibilities. However, it will

work equally well with all parishes, regardless of their size.

The below timetable should be viewed as only a suggestion. It can be altered according to what a

parish feels is a reasonable timeframe for their event.

5 months prior to the Ministry Fair

The Ministry Fair Committee should create a mailing to send to all ministry leaders 4 months prior to

the Fair. The following should be included in the mailing:

• Invitation letter to attend the Ministry Leaders’ Meeting, as in Example 4.7, page 20. This

meeting should be held approximately 3 months prior to the Fair.

*As a suggestion, when choosing an alternate meeting day to include in the letter for the

Ministry Leaders’ Meeting, select different weekdays and a different week i.e. Tuesday of the

first week of the month and Wednesday of the 2

week of the month.

• Agenda for the Ministry Leaders’ Meeting, as in Example 4.8, page 21, that includes topics

such as:

o Introduction to Stewardship

o Description and goals of a Ministry Fair

Ministry Fair

Catholic Diocese of Cleveland

o Review of pertinent forms and information needed

o Time for questions

The Committee should also develop the following to be distributed at the Ministry Leaders’ Meeting:

• Ministry Fair Participation Form to gather individual ministry information, as in Example 4.4,

page 17.

• Ministry Fair Summary of Event, as in Example 4.9, page 22, that will include information such

as the following:

o Date of event

o Theme

o Start and end times

o Take down time for displays

o Location of displays

o Map of display locations

o Name and contact info of Ministry Fair Committee

o Name and contact info of facility maintenance staff

The Committee should also plan and delegate responsibility for the following:

• Serve refreshments – keep them simple and within the budget. Suggestions of refreshments

include coffee and donuts in the morning, cookies or pizza and punch in the evening.

• Set up/clean up – determine how many volunteers will be needed and the timeframes.

• Draw up the floor plan – the placement and flow of ministries is important. Grouping certain

ministries together will help with the flow, for example placing all Youth Ministries together,

Faith Formation together, etc.

• Decorations – this may include but not be limited to balloons, color scheme table clothes,

welcome signs or even a raffle to entice parishioners. The decorations should be coordinated

with the theme of the Fair.

• Schedule a lay witness talk – consider asking parishioners to speak at the Masses on the

weekend of the Ministry Fair about their involvement in ministry. (Refer to Lay Witness

Guidelines, Section 3 of this manual – Parish Stewardship Education and Formation, page 8.)

4 months prior

Mail the invitation letters described above to all ministry leaders, inviting them to attend the Ministry

Leaders’ Meeting.

3 ½ months prior

The Ministry Fair Committee members should contact each ministry leaders to verify that the

Invitational letter was received and to confirm that the each ministry leader or a delegate will be

attending one of the meetings. Hopefully, at that time, the ministry leader will be in a position to

commit to the meeting date that works best.

Ministry Fair

Catholic Diocese of Cleveland

It is advisable to make direct contact with the ministry leaders rather than leaving a message. If

emailing, be sure to receive a reply. A combination of phone call and email is the most effective

approach.

A reminder phone call or email 3-4 days prior to the meeting

, is an excellent way to increase

attendance.

3 months prior

While the Ministry Fair Committee hosts the Ministry Leaders’ Meeting, it is helpful if the pastor or

appointed parish staff member is present to show their support and encourage participation in this

event. The meeting should be scheduled for one hour. As described on the agenda, Example 4.8,

page 21, the purpose of the meeting is to:

• Set the spiritual tone of the Ministry Fair

• Give an introduction on Stewardship

• State the goals of the Ministry Fair

• Provide information to ministry leaders (or delegates) through the Ministry Fair Summary form

• Gather information from ministry leaders using the Confirmation Form

• Answer any questions

Attendees of the meeting will receive:

• Stewardship Prayer, Example 4.1, page 14

• Meeting Agenda, Example 4.8, page 21

• Ministry Fair Summary Form, Example 4.9, page 22

• Ministry Fair Participation Form, Example 4.4, page 17

1 month prior

The Ministry Fair Committee may decide to meet again. The purpose of this meeting would be to get

an update on the progress of the attending ministries.

This also affords the chairperson the opportunity to see if other duties and responsibilities are being

completed in a timely manner and to handle any questions or concerns.

1 week prior

The Ministry Fair Committee should meet at this time to finalize all plans and to have a time of prayer

together. This last meeting could be scheduled around a Mass or adoration hour.

2 weeks post

Send a note of thanks to all ministry leaders, lay witnesses and other important participants, e.g.

Facility Maintenance Staff. Place an announcement in the parish bulletin naming winners of the raffle

(if applicable) and thanking all the parishioners who attended the event. See Example 4.6, page 19,

for a sample of such a letter.

Ministry Fair

Catholic Diocese of Cleveland

Lessons Learned (Tips and Tricks)

Lessons learned in conducting a Ministry Fair include:

• Plan Ahead – It is helpful to set dates long in advance. Fairs take a great deal of time and

planning.

• Publicize – Get the word out as soon as the date for the Fair is set and be creative in

regularly advertising through to the date of the Fair. Constant publicity can’t be stressed

enough!

• Be Inclusive – Invite each and every organization to set up a display at the Fair but don’t

force any organization to participate. Instead, let the positive impact of Stewardship work on

those who may then plan to participate in future Fairs.

• Coach the Ministry Leaders – Stress the importance of each ministry staffing their “booth” at

all times during the Fair so that questions of interested parishioners can be answered.

• Encourage Creativity – Consider having a contest between the organizations for the best or

most creative displays.

• Make it Social – Providing food and beverage at the Fair is a must…and the more creative

the better! Also, consider serving something special for the volunteers at the Fair. It’s

important to show gratitude to those who have given so much of themselves.

• Keep it Informational Only! – Rather than being a solicitation tool, the Ministry Fair should

only be used to help parishioners gather information that will assist them in completing their

time/talent commitment form on Commitment Sunday.

• Invite Parishioners – Ask parishioners to explore opportunities and ask questions. It is

especially helpful if the pastor or a parish staff member encourage the parishioners to stop in

at the Fair and consider how God is calling them to share their gifts with the parish.

Ministry Fair

Catholic Diocese of Cleveland

Examples and Templates

Included in this section are sample materials for your reference, adaptation and use in planning a

Ministry Fair in your Parish. Included here are:

• 4.1. Stewardship prayer

• 4.2. Sample ministry banners

• 4.3. Invitation Letter – Option 1

• 4.4. Ministry Fair Participation Form

• 4.5. Confirmation Letter

• 4.6. Post Ministry Fair Thank You Letter

• 4.7. Invitation Letter – Option 2

• 4.8 Ministry Leaders’ Meeting Agenda – Option 2

• 4.9 Ministry Fair Summary Form

Ministry Fair

Catholic Diocese of Cleveland

Example 4.1.

Stewardship Prayer

Oh Lord, giver of life and source of

our freedom,

We are reminded by the Psalmist that

Yours is “the earth and its fullness;

the world and those who dwell in it.”

We know that it is from your hand

that we have received all we have and

are and will be.

Gracious and loving God,

We understand that You call us to be the

Stewards of your abundance,

the caretakers of all You have entrusted to us.

Help us always to use Your gifts wisely

and teach us to share them generously.

May our faithful stewardship bear witness

to the love of Christ in our lives.

We pray with grateful hearts,

in Jesus’ name.

Amen

Ministry Fair

Catholic Diocese of Cleveland

Example 4.2.

Sample Ministry Banners

Ministry Fair

Catholic Diocese of Cleveland

Example 4.3.

Invitation Letter – Option 1

Parish Letterhead

<DATE>

<GROUP_NAME>

Dear

<Salutation name>,

On the weekend of <

date

> we will be hosting our Parish Ministry Fair. The object of this fair

is to inform parishioners about the numerous ministries available in our parish and invite

them to become involved in areas that meet their needs and talents.

The parish very much appreciates your ministry and would like to assist you in continuing

your work toward your goals and future growth. With this in mind, I would like to invite

your group to participate in this event. To help in your publicity, we recommend each group

provides a poster with the name of their group as well as literature explaining the goals and

purpose of the group. Parishioners will be receiving a ministry catalog detailing all of the

ministries. However the fair is your opportunity to provide more in depth information about

your ministry. I encourage you to be creative with your tables and feel free to use any

electronic or other medium available.

I look forward to your participation in this event. Please fill in the attached form and return

it to the rectory (

or place of your choice

) by <

date

Thank you for your help in making this a successful event. May God continue to bless you in

your ministry and to His Church and people.

Sincerely,

name

Ministry Fair Chairperson or Delegate

E mail address

Phone number

Ministry Fair

Catholic Diocese of Cleveland

Example 4.4.

Ministry Fair Participation Form

Ministry Name: _____________________________________________

Ministry Contact: _____________________________________________

Name Phone No.

____________________________________________

Email Address

Ministry Mission Statement: _______________________________________

Yes, we will be able participate in the Ministry Fair _________

No, we will not be able to participate in the Ministry Fair _________

The following members will staff our ministry table at the below Masses:

Saturday (date and time) __________________________________

Sunday (date and time) __________________________________

Please return this completed form to (name and contact information), no later

than (date).

Thank you for your help in making this a successful event.

“It is not how much we give

but how much Love we put into giving.”

Mother Teresa of Calcutta

Ministry Fair

Catholic Diocese of Cleveland

Example 4.5.

Confirmation Letter

Parish Letterhead

DATE

Dear Ministry Fair Participant:

Thank you for participating in the Ministry Fair. We appreciate you giving of your time and

talents to share your ministry with other parishioners and we value the work your ministry

does for the parish.

The following information will help you plan for the event:

•

Date of the event

•

Time the event begins

•

Time the event ends

•

Location of the event

•

Set up time for display tables

•

Take down time for display tables

Again, thank you for all your efforts and may God bless you.

Sincerely,

name

Ministry Fair Chairperson or Delegate

E mail Address

Phone number

Ministry Fair

Catholic Diocese of Cleveland

Example 4.6.

Post Ministry Fair Thank You Letter

Parish Letterhead

<Date>

<City, OH, Zip>

Dear (Salutation Name):

What a great turn out for the Ministry Fair!

Thank you for all your efforts in making this year’s Ministry Fair a great success. Please

extend our thanks to all the members of your ministry who volunteered their time and

talent during this weekend.

It is evident that God has blessed our Parish with many special people who are willing to

share the joy that our ministries have added to their lives.

(Include any follow up information, if applicable)

Again, thank you for your participation. May God bless you.

Sincerely,

Ministry Fair Committee

Ministry Fair

Catholic Diocese of Cleveland

Example 4.7.

Invitation Letter – Option 2

Parish Letterhead

<DATE>

Dear <

Salutation Name>

On the weekend of (

date

), we will be hosting our Parish Ministry Fair. The object of the fair is to

inform parishioners about the numerous ministries available in our parish and invite them to become

involved in areas that meet their needs and talents. We value the work of your ministry and would

like to invite your group to participate in this event.

The Ministry Fair Stewardship Committee is inviting all ministry leaders to a meeting to discuss the

Ministry Fair in more detail.

In order to accommodate everyone’s busy schedule, we are offering a choice of two dates. You, or a

delegate from your ministry, need only attend one meeting.

Date, Time

The meeting is scheduled to last one hour. The goals and guidelines for the Ministry Fair will be

presented by the Ministry Fair Committee. We will meet at

(LOCATION

Please let us know, no later than

(DATE

), (by email or phone) what date you or a delegate will be

attending.

We look forward to having all the leaders and/or delegates come together for this important meeting!

May God continue to bless you and your ministry.

Sincerely,

Ministry Fair Chairperson or Delegate

Email Address

Phone Number

Ministry Fair

Catholic Diocese of Cleveland

Example 4.8.

Ministry Leaders’ Meeting Agenda – Option 2

DATE

Opening Stewardship Prayer Pastor or Chairperson 7:00 to 7:05

Introduction on Stewardship Pastor or Chairperson 7:05 to 7:15

Goals of the Ministry Fair Chairperson 7:15 to 7:25

Review of Ministry Fair Summary Form Chair or Co-Chairperson 7:25 to 7:35

Explanation of the Information Form Chair or Co-Chairperson 7:35 to 7:40

Fill out Information Form Ministry Leaders/delegate 7:40 to 7:50

Questions All 7:50 to 8:00

Closing Prayer Pastor or Chairperson

clip art used with permission from the Diocese of Rockville Centre

Ministry Fair

Catholic Diocese of Cleveland

Example 4.9.

Ministry Fair Summary Form

Date of Event

Theme of Event

Time of Event (begins & ends)

Set Up Time for Displays

Take Down Time for Displays

Location of Displays

Map of Display Locations

Miscellaneous Information

Names & contact Information of

Ministry Fair Committee

Name

Phone

Names & Contact Information of

Custodial Staff

Name Phone

Ministry Fair

Catholic Diocese of Cleveland

ADDITIONAL RESOURCES AND WEB SITES ON STEWARDSHIP

http://dioceseofcleveland.org/index.php?option=com_content&task=view&id=129&Itemid=255

Link to the Catholic Diocese of Cleveland Stewardship Office. OR go to

http://www.dioceseofcleveland.org/

and click on the Stewardship Office link.

http://www.catholicstewardship.org/en/index.html

Link to the International Catholic Stewardship Council.

http://www.cruzblanca.org/hermanoleon/

Link to a Catholic free clip art web site.

www.diometuchen.org/stewardshipoffice/prayer_treasures.htm

Link to Diocese of Metuchen --resources for weekly scripture selections based on stewardship

themes.

http://www.stewardshipli.org/

Link to Diocese of Rockville stewardship page, with many free downloadable resources.

www.nccbuscc.org

Link for a variety of resources on stewardship and other topics from the US Bishops Conference.

http://www.archstl.org/stewardship/whatis/inserts.html

Link to the Archdiocese of St. Louis, and in particular, their bulletin inserts regarding weekly

stewardship themes.

http://www.cdowk.org/stewardship_development/about_stewardship.shtml

Link to the Diocese of Wichita stewardship page with free downloadable resources.

http://kingdomassignment.com/welcome/#

Link to learning more about this incredible journey of parishioners sharing gifts. St. Barnabas

Parish in Northfield has had a remarkable experience with this approach.

http://livingfaithatwork.org

Link to a Catholic perspective and suggestions for fostering faith at work.

Useful Web sites for personal prayer/study:

www.activeparishioner.com/

www.centeringspace.org/

Ministry Fair

Catholic Diocese of Cleveland

www.creativecommunications.com

This link leads to publications for use in parishes, particularly products to enhance the liturgical

worship and personal devotional life for Catholic parishes. Their catalogs include hundreds of

Christian print and electronic media products.

www.creighton.edu/CollaborativeMinistry/online.htm

dioceseofcleveland.org/index.php?option=com_content&task=blogcategory&id=25&Itemid=107

www.henrinouwen.org/home/free_eletters/

www.nccbuscc.org/nab/index.htm

www.jesuit.ie/prayer/index.htm

www.praythenews.com

www.sacredspace.ie/

www.universalis.com

www.vatican.va

Related DVDs available to borrow from the Catholic Diocese of Cleveland Stewardship

Office (call 216-696-6525 and ask for the Stewardship Office)

NOOMA, “Rich”, an engaging 10 minute DVD about the need to share our gifts with the larger

world.

RSI Catholic Services Group, “Reflections on the Pastoral Letter”, an enlightening DVD featuring

the late Archbishop Thomas J. Murphy who shares his experiences of chairing the Bishops’

committee that wrote the USCCB Pastoral Letter – Stewardship – A Disciple’s Response.

Books, articles and other links related to Stewardship

Buckingham, Marcus and Donald O. Clifton, Now, Discover Your Strengths

, New York: Free

Press, 2001.

Buckingham, Marcus, First, Break All the Rules

(see www.gallup.com ).

Catholic Diocese of Cleveland, Evangelization Office, 1404 E. Ninth Street, Cleveland, OH,

44114 or call 216-696-6525. All Are Welcome – A Manual for Parish Hospitality.

Champlin, Joseph, M, A Way of Life

, Collegeville, Minnesota: Liturgical Press, 2004 or go to

http://www.litpress.org/Detail.aspx?ISBN=0814630065

Ministry Fair

Catholic Diocese of Cleveland

Clements, Justin C., Stewardship – A Parish Handbook, Liguori, Missouri: Liguori Publications,

2000 or go to www.liguori.org

Conway, Daniel, Stewardship in America – A Countercultural Way of Life

, Indianapolis, Indiana:

Saint Catherine of Siena Press, 2006 or go to www.saintcatherineofsienapress.com

Conway, Daniel, What Do I Own and What Owns Me?

, Mystic, CT: Twenty-Third Publications,

2005 or go to www.twentythirdpublications.com

Diocese of Wichita, 424 N. Broadway, Wichita, KS 67202; Four Pillars of Stewardship

, invites

parishioners to experience, witness and live the stewardship way of life in response to their

baptismal call to discipleship or go to

http://www.cdowk.org/stewardship_development/stewardship_pillars.shtml

Diocese of Saginaw, 5800 Weiss St., Saginaw, MI 48603; http://www.saginaw.org/

Little Burgundy Book on Stewardship

– scriptural reflections on stewardship.

Heart to Heart Communications, 40 University Avenue, Akron, OH 44308, 330-434-3278 or go to

www.H2HC.org

(good resource for information on applying faith to work issues).

Hendricks, Kathy, Everything About Parish Ministry I Wish I Had Known

, Mystic, CT: Twenty-

Third Publications, 2002 or go to www.twentythirdpublications.com

Hueckel, Sharon, Stewardship by the Book (Bulletin bits based on the Sunday readings),

Huntington, IN: Our Sunday Visitor, 2004 or go to www.osv.com

International Catholic Stewardship Council, 1275 K Street, N.W., Suite 980, Washington, DC

20005-4006, call 1-202-289-1093 or go to www.catholicstewardship.org

Leider, Richard J. and Shapiro, David, Whistle While You Work: Heeding Your Life’s Calling

San Francisco: Berrett-Koehler Publishers, Inc.

Lenahan, Phil, 7 Steps to Becoming Financially Free, Huntington, Indiana: Our Sunday Visitor,

2007 or go to www.osv.com

Mahan, Daniel J., More Than Silver or Gold – Homilies of a Stewardship Priest

, Indianapolis,

Indiana: Saint Catherine of Siena Press, 2005 or go to www.morethansilverorgold.com

Morris, Danny, and Olsen, Charles, M., Discerning God’s will Together: A Spiritual Practice for

the Church Nashville: Upper Room Books, 1997.

Nouwen, Henri J.M., The Spirituality of Fundraising, New York: Estate of Henri J.M. Nouwen

Society, 2004 or go to http://www.henrinouwen.org/home/booklet/

for a free booklet.

Our Sunday Visitor publishes many different resources on Catholic Stewardship. Go to

http://www.osv.com/MiscNav/AdvancedSearch/SearchResults/tabid/97/Default.aspx?Search=Ste

wardship&Scope=B.

Ministry Fair

Catholic Diocese of Cleveland

Paprocki, You Give them Something to Eat, Notre Dame, Indiana: Ave Maria Press, 1998.

Petro, Vicky and Palencar, Lee, Spiritual Gifts Experience

is a Gifts Discernment workshop and

workbook that is foundational to living and grooming exceptional stewardship. Call Vicky Petro

for details and to schedule a presentation for your parish or group. at 440-506-0811.

U.S. Catholic Bishops, Office of Publishing and Promotion Services.

Call 1-800-235-8722 or go to www.nccbuscc.org

Numerous resources including: Stewardship –

A Disciple’s Response

(A Pastoral Letter on Stewardship); Called and Gifted for the Third

Millennium, reflections of the U.S. Catholic Bishops on the Thirtieth Anniversary of the Decree on

the Apostolate of the Laity, and Global Climate Change

, a religious and moral perspective on the

need for environmental protection.

Warren, Rick, The Purpose Driven Life

, Grand Rapids, Michigan: Zondervan, 2002 or go to

www.zondervan.com

Winesman, Albert L., Clifton, Donal, O., and Liesveld, Curt, Living your Strengths

, New York:

Gallup Press, 2003-2004.

Zech, Charles E., Why Catholics Don’t Give…And What Can Be Done About It

, Huntington,

Indiana: Our Sunday Visitor, 2006.

Ministry Fair

Catholic Diocese of Cleveland

Ministry Fair

Catholic Diocese of Cleveland

Stewardship Logo

of the Catholic Diocese of Cleveland

Our logo is designed to encompass elements of the Catholic Christian’s Stewardship

journey. The three colored spheres signify the most common themes of Stewardship

practice – time, talent, and treasure. The loop encircling the top of the cross represents

the Church, where we are enabled and encouraged to live out our gifts in the hope of

building God’s Kingdom on earth. This hope is rooted in the cross, the most basic tenet

of our faith. In the death and resurrection of Jesus we are offered salvation and our

place in the Kingdom. Living a life of Stewardship is living fully in the knowledge that

God will supply all our needs through the gift we are to each other. The beautiful font,

colors, and general design combine contemporary and traditional styles which reinforce

the awareness that Stewardship is an age-old but ongoing process within our Catholic

lives.