STUDENT HANDBOOK

2019-20

HARVARD GRADUATE SCHOOL OF EDUCATION

2019-20 HGSE Student Handbook 2

Table of Contents

Welcome to HGSE! ........................................................................................................................................ 7

Preface ...................................................................................................................................................... 8

Academic Programs ...................................................................................................................................... 9

Doctor of Education (Ed.D.) ...................................................................................................................... 9

Doctor of Philosophy in Education (Ph.D) ................................................................................................. 9

Doctor of Education Leadership (Ed.L.D.) ................................................................................................. 9

Master of Education (Ed.M.) ..................................................................................................................... 9

Certificate of Advanced Study (CAS) in Counseling .................................................................................. 9

Harvard Teacher Fellows (HTF) ............................................................................................................... 10

Non-degree Study ....................................................................................................................................... 10

Harvard Employees ................................................................................................................................. 10

Harvard Graduate School of Education Alumni ...................................................................................... 10

Programs in Professional Education (PPE) .............................................................................................. 10

Special Student in Education (SSE).......................................................................................................... 11

Visiting Fellows........................................................................................................................................ 11

Voucher Holders ..................................................................................................................................... 11

Academic Governance ................................................................................................................................ 12

Registration Policies .................................................................................................................................... 12

Check-In and Course Registration ........................................................................................................... 13

Time Status Definitions ........................................................................................................................... 13

Degree Program Duration Limits ............................................................................................................ 14

Adjustment to the Academic Clock ......................................................................................................... 15

Application for Degree ............................................................................................................................ 15

Leaves of Absence ....................................................................................................................................... 16

Voluntary Leaves of Absence .................................................................................................................. 16

Requesting a Voluntary Leave of Absence .............................................................................................. 16

Requesting an Extended Voluntary Leave of Absence ........................................................................... 16

Involuntary Leaves of Absence ............................................................................................................... 17

Academic Progress While on Leave of Absence ..................................................................................... 18

Access to Campus and Expectations for Conduct While on Leave of Absence ...................................... 18

Health Insurance Coverage While on Leave of Absence ........................................................................ 18

Tuition and Fees Refund While on Leave of Absence ............................................................................. 19

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Returning to HGSE after a Leave of Absence .......................................................................................... 19

Withdrawals ................................................................................................................................................ 20

Health Insurance Coverage after Withdrawal ........................................................................................ 21

Billing after Withdrawal .......................................................................................................................... 21

Termination of Candidacy ........................................................................................................................... 22

Grievance Procedure .............................................................................................................................. 22

Reinstatement to Degree Candidacy ...................................................................................................... 22

Enrollment Policies ..................................................................................................................................... 26

Credit Limit .............................................................................................................................................. 26

January Term Courses ............................................................................................................................. 26

Independent Studies and Field Experiences ........................................................................................... 26

Summer Courses and Institutes .............................................................................................................. 27

Credits for Prior HGSE Course Work and for Harvard Summer School Courses ..................................... 27

Course Adds and Drops ........................................................................................................................... 28

Cross-Registration ................................................................................................................................... 29

Course Evaluations .................................................................................................................................. 29

Changes and Exceptions to Catalog Requirements ................................................................................ 30

Contracts for Enrollment ........................................................................................................................ 30

Note on Attendance ................................................................................................................................ 30

Advising ....................................................................................................................................................... 31

Grading System and Grade Averaging ........................................................................................................ 31

Grade Options ......................................................................................................................................... 32

Incomplete Grades, Incomplete Grade Contract, and Course Work Extensions .................................... 32

Grade Appeal Policy ................................................................................................................................ 33

Doctor of Education (Ed.D.) - Policies and Regulations .............................................................................. 34

Coursework and Residence ..................................................................................................................... 34

Annual Academic Progress Review ......................................................................................................... 34

Qualifying Paper ...................................................................................................................................... 34

Dissertation Proposal, Dissertation, and Dissertation Defense .............................................................. 35

Confidentiality of the Dissertation .......................................................................................................... 35

2019 -2020 Ed.D. Dissertation Submission Deadlines ............................................................................ 35

Research and Collaboration .................................................................................................................... 35

Doctor of Philosophy in Education (Ph.D.) - Policies and Regulations ........................................................ 36

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Coursework and Residence ..................................................................................................................... 36

Annual Academic Progress Review ......................................................................................................... 36

Earning an Ed.M. or A.M. ........................................................................................................................ 37

Comprehensive Examinations................................................................................................................. 37

Dissertation Proposal, Dissertation, and Dissertation Defense .............................................................. 37

Research and Scholarly Training ............................................................................................................. 38

Doctor of Education Leadership (Ed.L.D.) - Policies and Regulations ......................................................... 39

Course Work and Residence ................................................................................................................... 39

Annual Academic Progress Review ......................................................................................................... 39

Ed.L.D. Residency and Capstone ............................................................................................................. 40

Co-Curricular Learning Opportunities ..................................................................................................... 40

Earning an Ed.M. ..................................................................................................................................... 40

Masters of Education (Ed.M.) - Policies and Regulations ........................................................................... 41

Coursework and Grade Options .............................................................................................................. 41

Annual Academic Progress Review ......................................................................................................... 41

Petitions to Change Program/Strand ...................................................................................................... 41

Financial Aid ................................................................................................................................................ 42

Available Sources of Financial Assistance ............................................................................................... 42

Need-Based Grant Awards ...................................................................................................................... 42

Merit-Based Grant Awards ..................................................................................................................... 42

Employment ............................................................................................................................................ 43

International Students ............................................................................................................................ 44

Importance of Registration Status for Financial Aid ............................................................................... 44

Students on Federal Financial Aid: Additional Satisfactory Academic Progress Standards ................... 45

Refunds of Federal Financial Aid ............................................................................................................. 46

Harvard University Tuition Assistance Plan ............................................................................................ 46

Tuition and Fees .......................................................................................................................................... 47

Schedule of Tuition Payments ................................................................................................................ 48

Tuition Requirements for Master of Education (Ed.M.) and Certificate of Advanced Study (C.A.S.) ..... 49

Tuition Requirements for Doctor of Education (Ed.D.) ........................................................................... 49

Tuition Requirements for Doctor of Education Leadership (Ed.L.D) ...................................................... 49

Tuition Requirements for Ed.D. and Ed.L.D. Students Graduating in November and March ................. 50

The HGSE Financial and Registration Committee ....................................................................................... 51

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Membership ............................................................................................................................................ 51

Student Responsibilities and the Appeal Process ................................................................................... 51

Decision Guidelines ................................................................................................................................. 51

Student Health Insurance ........................................................................................................................... 52

Standards of Conduct .................................................................................................................................. 54

Standards of Conduct in the Harvard Community .................................................................................. 54

University Resolution on Rights and Responsibilities ............................................................................. 55

Academic Progress and Integrity: Policies and Procedures .................................................................... 56

Academic Integrity .............................................................................................................................. 56

Assistance in Course Work and Writing .............................................................................................. 56

Dual Submission of Papers .................................................................................................................. 56

Concerns About Academic Integrity, Progress, and Issues of Professional Behavior ......................... 57

Process for Responding to a Concern Related to Academic Progress or Academic Integrity ............ 58

The HGSE Committee on Rights and Responsibilities ............................................................................. 59

Conduct of Hearings ............................................................................................................................ 59

Sanctions ............................................................................................................................................. 60

Appeals ................................................................................................................................................ 61

Cases that Require Special Consideration .............................................................................................. 61

Cases and Court Action ....................................................................................................................... 61

Possible Involuntary Leave of Absence or Restrictions ...................................................................... 61

Harassment, Discrimination and Unprofessional Conduct ................................................................. 61

HGSE Policy on Sexual and Gender-Based Harassment .......................................................................... 62

HGSE Procedures for Handling Complaints Involving Students Pursuant to the University Sexual and

Gender-Based Harassment Policy ........................................................................................................... 65

Other Forms of Harassment and Discrimination .................................................................................... 71

Physical Violence ..................................................................................................................................... 72

Misrepresentation of Status ................................................................................................................... 72

Diversity and the HGSE Mission .................................................................................................................. 73

The Importance of Diversity at HGSE ...................................................................................................... 73

HGSE Diversity Competencies ................................................................................................................. 74

Family Educational Rights and Privacy Act (“FERPA”) ................................................................................ 75

Use of the Harvard Name ........................................................................................................................... 76

Use of Harvard Name .............................................................................................................................. 76

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Student Use of HGSE Stationery ............................................................................................................. 77

Alcohol and Drugs ....................................................................................................................................... 77

Health Concerns ...................................................................................................................................... 77

Resources ................................................................................................................................................ 78

Illegal Acts ............................................................................................................................................... 78

Disciplinary Actions ................................................................................................................................. 81

HGSE Events ........................................................................................................................................ 81

Hazing .......................................................................................................................................................... 81

Massachusetts General Laws, Chapter 269, 17-19 ................................................................................. 81

Threats Involving Deadly Weapons, Explosives, Bombs, Chemical or Biological Agents, or Other Deadly

Devices or Substance .................................................................................................................................. 82

Firearms, Explosives, Combustible Fuels, Firecrackers, and Dangerous Weapons .................................... 83

Appendix A: Student Resources .................................................................................................................. 85

Access and Disability Services ................................................................................................................. 85

Counseling and Mental Health Services ................................................................................................. 86

Office of Sexual Assault Prevention & Response (OSAPR) ...................................................................... 86

Harvard International Office ................................................................................................................... 86

Office of Work Life .................................................................................................................................. 87

Harvard Chaplains ................................................................................................................................... 87

HGSE Academic Writing Services ............................................................................................................ 88

Appendix B: Campus Security and Safety ................................................................................................... 89

Evening Shuttle Van/Escort Service ........................................................................................................ 89

Harvard University Campus Escort Program (HUCEP) ............................................................................ 89

Missing Persons Policy ............................................................................................................................ 89

Police Escort ............................................................................................................................................ 90

Playing It Safe .......................................................................................................................................... 90

Harvard University Police Department (HUPD) ...................................................................................... 90

HUPD Crime Prevention Unit .................................................................................................................. 90

HUPD Laptop Registration ...................................................................................................................... 90

City of Cambridge Municipal Parking & Non-Resident Student Driver Statements and Decals ............. 91

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Welcome to HGSE!

Dear Student,

Welcome to the Harvard Graduate School of Education! We are thrilled that you have chosen to become part

of our community. One of the first things you will discover is that all of us—faculty, staff, and students—are

here for the same reason: we care deeply about education, and we believe in the importance of education for

all. Regardless of background or identity, we believe in the worth of each person, and we know that the

opportunities afforded by a good education are critical to creating thriving individuals and communities as

well as addressing pressing challenges in the U.S. and across the world.

During your time at HGSE, we will help prepare you to become the future leaders who will expand

educational opportunity, enhance academic achievement, improve student supports, and advance our

understanding of how children and adults learn. You will be immersed in discussions of how to best to

accomplish the goal of educating all students, and you will benefit from interacting with colleagues whose

differing perspectives will help you to engage in rigorous debate. Including a diverse set of backgrounds and

perspectives at HGSE is essential to our ability to engage in meaningful teaching and practice, conduct

relevant and pioneering research, and have a positive impact on the larger field. With each step we take

together, we move closer to the day when all people have access to an education that enables them to reach

their full potential.

We know that transitioning to graduate school requires many adjustments that can make it both an exciting

and stressful time—regardless of whether you have traveled from near or afar, whether you are a recent

undergraduate or returning to school after many years, and whether you majored in education or never had a

course in education. Remember that change can be hard, but it also offers opportunities. We are committed to

supporting your transition and success here at HGSE and beyond.

This Student Handbook is designed to provide you with information about HGSE and the University, including

the policies and procedures that govern academic and student life, as well as the many resources and

supports available to you, such as Access and Disability Services, Counseling and Mental Health Services, and

many others.

We urge you to familiarize yourself with this Handbook, as it will be a helpful resource to you during your

time here. We also point out that it is your responsibility as an HGSE student to be aware of and compliant

with all the policies, procedures, deadlines, and expectations detailed in the Student Handbook.

You came to HGSE with a passion to contribute to the world through education, and you will leave here with

the knowledge, skills, and relationships that will make that goal a reality. We look forward to meeting you

and wish you a productive and rewarding experience.

Sincerely,

Bridget Long

Dean

Saris Professor of Education and Economics

Nonie Lesaux

Academic Dean

Juliana W. and William Foss Thompson Professor of Education and Society

Maritza S. Hernandez

Associate Dean for Enrollment and Student Services

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Preface

This Handbook contains most of the policies and procedures of the Harvard Graduate School of Education.

Students should become familiar with the material pertaining to their degree program, and together with a

faculty advisor, make certain that their chosen program of study complies with all policies.

Although we have attempted to include most of the regulations governing graduate academic programs,

many programs have additional requirements and regulations of their own. Students also should become

familiar with the academic policies found in the Academic Catalogue relative to their individual degree

program.

Review of academic, financial, and other considerations may lead to changes in the policies, rules, and

regulations applicable to students; the Harvard Graduate School of Education therefore reserves the right to

make changes at any time. These changes may affect tuition and other fees, courses, degrees, and programs

offered (including the modification or possible elimination of degrees and programs), degree and other

academic requirements, academic policies, rules pertaining to student conduct and discipline, fields or areas

of concentration, and other rules and regulations applicable to students.

It is every student’s responsibility to be aware of, and to comply with all regulations, policies,

procedures, and deadlines.

2019-2020 Edition

Updated, November, 2019

2019-20 HGSE Student Handbook 9

Academic Programs

Doctor of Education (Ed.D.)

The Doctor of Education (Ed.D.) degree is HGSE’s initial research-based doctoral offering. Consistent with the

purpose of doctoral study, the capstone of the Ed.D. program is conducting original research on an important

question within the field of education that culminates in a dissertation. The final Ed.D. cohort enrolled in fall

2013; HGSE now offers a Doctor of Philosophy in Education, as described below. Further detail about

program-specific requirements and policies can be found on the program website and in relevant sections of

this handbook.

Doctor of Philosophy in Education (Ph.D)

In the fall of 2014, HGSE transitioned from offering a Doctor of Education (Ed.D.) degree to offering a Doctor

of Philosophy (Ph.D.) in Education degree. The Ph.D. in Education is an interdisciplinary, joint degree offered

in collaboration with Harvard’s Graduate School of Arts and Sciences (GSAS) and replaced the Ed.D. to better

signal our program’s research emphasis and to strengthen ties with academic departments across the

University. The Ph.D. also culminates with a dissertation rooted in original research. Further detail about

program-specific requirements and policies can be found on the program website, in relevant sections of this

handbook, and in the GSAS Student Handbook.

Doctor of Education Leadership (Ed.L.D.)

The Doctor of Education Leadership (Ed.L.D.) is a three year, full-time, practice-based program, including two

years of on-campus coursework and a third-year residency with one of the program’s partner organizations.

The degree culminates with a Capstone documenting the student’s leadership of and contributions to a

strategic project within the organization. Further detail about program-specific requirements and policies can

be found on the program website and in relevant sections of this handbook.

Master of Education (Ed.M.)

The Master of Education (Ed.M.) is a yearlong, intensive program for students who wish to study a particular

field in education, acquire a general theoretical background for understanding past and future field

experiences, or develop skills for use in professional work in education. A thesis or comprehensive exam is

not required. Further detail about program-specific requirements and policies can be found on individual

program websites and in relevant sections of this handbook.

Certificate of Advanced Study (CAS) in Counseling

The Prevention Science and Practice Master’s Program (PSP) is approved by the Massachusetts Department

of Elementary and Secondary Education (DESE) to offer a two-year curricular sequence leading to an initial

license as school guidance counselor or school social worker/school adjustment counselor. Further detail

about program-specific requirements and policies can be found on the program website and in relevant

sections of this handbook.

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Harvard Teacher Fellows (HTF)

Harvard Teacher Fellows (HTF) offers an innovative pathway into teaching for Harvard College students

committed to careers serving communities most in need of high-quality instruction. The licensure-granting

program was established in response to the urgent need for exemplary teachers and the high level of interest

in education among Harvard students. HTF prepares excellent secondary English, History, Math, and Science

teachers through subject-specific training, intensive fieldwork, and personalized coaching and support.

Further detail about program-specific requirements and policies can be found on the program website and in

relevant sections of this handbook.

Non-degree Study

The Harvard Graduate School of Education offers students the opportunity to take graduate-level courses

without formally pursuing an HGSE degree. To be eligible for non-degree study, students must fall into one of

the categories below. Some of these categories allow students to enroll in courses and receive academic

credit; others allow students to do research or audit courses. It is the responsibility of all non-degree students

to meet registration deadlines (see the Academic Calendar). Non-degree students are ineligible for financial

aid, health insurance, housing, or office space.

Students should note that professors reserve the right to limit courses to degree-seeking students if it is

determined that the enrollment of non-degree students is counter-productive to the goals of the course. This

right is not limited to courses designated as “limited enrollment.” HGSE also reserves the right to terminate

the registration, and/or to disallow any future registration, of any HGSE non- degree student who, in the

judgment of the School, receives an unsatisfactory grade or whose behavior in any way interferes with the

academic or other operations of the University.

For information about obtaining credit toward an HGSE degree program for courses taken as a non-degree

student, see Credit for Prior Course Work.

Harvard Employees

The Harvard Graduate School of Education allows individuals who are Harvard University employees to

enroll in HGSE courses and pay for their HGSE tuition by using the Tuition Assistance Plan (TAP). For more

information on Harvard- wide TAP policies, please visit: https://hr.harvard.edu/tuition-assistance

Harvard Graduate School of Education Alumni

HGSE degree holders may enroll for credit in one course (or its equivalent in credits) per semester by

registering during the designated period for HGSE non-degree registration and filing an enrollment form by

the course enrollment deadline. No application is necessary, but degree holders are expected to pay for the

course, at the current one-course tuition rate, upon receipt of the student bill.

Programs in Professional Education (PPE)

The Harvard Graduate School of Education has numerous opportunities for educators to expand their skills.

Onsite and online, the programs are designed for teachers, principals, administrators, and policymakers. For

information about these professional development opportunities, please visit the PPE website

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Special Student in Education (SSE)

Applicants who wish to study without the constraints of a formal degree program may apply to be a Special

Student in Education (SSE). Individuals applying for SSE status fall into one of three categories: faculty from

institutions other than Harvard wishing to take courses for credit; advanced doctoral students conducting

relevant research; or professional educators seeking to enhance current work.

A limited number of applicants are admitted in this category each year. Course enrollment is on a space-

available basis and is limited to HGSE courses only. Once admitted, a student’s official enrollment in a course

is subject to the approval of the instructor. SSE students are not eligible for HGSE funding, housing, or office

space.

Visiting Fellows

A select number of visiting fellows may be admitted for a period of enrollment of three months to one year.

This option is available for advanced doctoral students at other universities who are conducting relevant

research and who have appropriate funding (for instance, from a grant or fellowship). Each visiting fellow

must be sponsored by an HGSE faculty member and must be approved by the Associate Dean for Faculty

Affairs.

Voucher Holders

The Harvard Graduate School of Education issues tuition vouchers to teachers and other practitioners who

supervise HGSE students in a variety of educational settings. These vouchers can be used to cover basic

tuition requirements for degree and non-degree students, as well as (with certain limitations) in any faculty

allowing HGSE cross-registration or in the Division of Continuing Education. Please note the following

voucher policies:

• Voucher holders are allowed to redeem only one voucher per semester.

• Vouchers must be redeemed before the designated expiration date.

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Academic Governance

The responsibility for governance of academic programs is the province of the HGSE faculty. It delegates this

responsibility to standing committees of the faculty including: the Ed.D. and Ph.D. Steering Committee, the

Ed.L.D. Steering Committee, and the Master’s Student Review Committee . These committees, working with

the Academic Dean and Program Deans, oversee policy, progress, and all aspects of student academic work.

The Ed.D. and Ph.D. Steering Committee considers major policy recommendations relevant to the Ed.D. and

Ph.D. programs, respectively, and have oversight of Ed.D. and Ph.D. students’ academic progress.

The Ed.L.D. Steering Committee considers major policy and curriculum recommendations relevant to the

Ed.L.D. program and has oversight of Ed.L.D. students’ academic progress.

The Master’s Student Review Committee will review and vote on recommendations concerning the

termination of master’s students for failure to make academic progress.

In collaboration with the degree program faculty directors (i.e., Ed.M., Ed.D. & Ph.D., and Ed.L.D), the

Associate Dean for Degree Programs is responsible for monitoring the academic progress of all HGSE degree

candidates.

These groups govern academic programs leading to the Master of Education degree, the Certificate of

Advanced Study, the Doctor of Education degree, the Doctor of Philosophy in Education degree, and the

Doctor of Education Leadership degree. They also certify that students have met the necessary academic

requirements for degrees. All students in degree programs are reviewed annually (and in some cases, at the

end of each semester) by program faculty, the Ed.D. and Ph.D. Steering Committee, the Ed.L.D. Steering

Committee or the Degree Programs Office.

Registration Policies

All HGSE degree and certificate candidates are required to register until the degree or certificate is awarded

or until their candidacy is terminated. It is the responsibility of all students to meet registration deadlines

(see the Academic Calendar).

Exceptions:

• Ed.M. and C.A.S. candidates who have “Incomplete” grades in courses for which additional course

work is needed, but have no further courses in which to enroll, do not register for the

semester(s) prior to graduation.

• Ed.D. students who have submitted an approved thesis prior to the fall course registration

deadline are not required to register for the fall semester.

• Ed.L.D. students who have completed their third-year residency and have submitted an approved

Capstone prior to the fall course registration deadline are not required to register for the fall

semester

• Ed.D. students who have submitted an approved thesis prior to the spring course registration

deadline, and Ed.L.D. students who have completed their third-year residency and have

submitted an approved Capstone prior to the spring course registration deadline in anticipation

of a March degree, are not required to register for the spring semester.

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Check-In and Course Registration

In order to be officially registered for a given semester, students are expected to complete the HGSE Check-In

process AND submit their approved course selections by the appropriate deadlines. Students are required to

obtain the approval of the instructor for each “limited enrollment” course chosen. Once these approvals are in

place, students are also required to meet with their faculty advisor to obtain overall approval of their course

of study for the semester. See the Academic Calendar for all relevant dates and deadlines.

Note: Although both check-in and course registration are done online, students are expected to be

present in the Cambridge area in order to be officially registered for the semester. Exceptions: students

who are at off-campus residencies and doctoral students doing research elsewhere.

Time Status Definitions

Full-time:

• Full-time Ed.M. and C.A.S. candidates are registered for the standard course load prescribed by

their individual program and must meet all academic and financial degree requirements within

one academic year. Full time tuition is assessed. Exceptions may be granted for those who are

approved to take a semester-long leave of absence.

• Ed.D. candidates are expected to be enrolled full time and complete all coursework (minimum 16

courses/64 credits), qualifying paper, and dissertation requirements within the seven-year

program limit.

Full-time tuition is assessed in Years 1 and 2, reduced tuition (50% of full rate) is assessed in

Year 3, and an advanced doctoral fee (10% of full rate) is assessed each following semester until

completion of degree. Ed.D. students paying the Advanced Doctoral Fee are entitled to all the

privileges of registered HGSE students.

Ph.D. candidates are expected to be enrolled full time at the Harvard Graduate School of Arts and

Sciences (GSAS) and to complete all coursework (minimum 16 courses/64 credits),

comprehensive examinations (written and oral), and dissertation requirements within the

seven-year program limit. Please visit the GSAS Student Handbook

for information on tuition

assessment.

• Ed.L.D. candidates are expected to be enrolled full time and follow the standard guidelines of:

one year of core coursework; one year of additional coursework, including the required second-

year course series and elective courses drawn from across the University, to complete at least 32

credits; one year of full-time residency and Capstone work, including the L-300 course series.

Full-time tuition is assessed in Years 1 and 2, and reduced tuition (50% of full rate) is assessed in

Year 3. Students enrolled in the Ed.L.D. Program beyond the stated program duration limit (three

years/six semesters) will be assessed a Facilities Fee of $250 for each additional semester in

which they are enrolled.

Part-time:

• Part-time Ed.M. and C.A.S. students are those who are expected to take more than one academic

year to complete their academic and financial degree requirements. Tuition is assessed on a per

credit basis. In order to maintain “half time” status, students must be registered for a minimum

of 8 credits per semester. Note: January courses are standalone and may not be used to meet

spring “half-time” status.

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• In cases of exceptional circumstances (such as unforeseen medical conditions), Ed.D. candidates

may be granted an exception to the full-time study rule.

• Ph.D. candidates may, under certain circumstances, petition the department and the GSAS

Student Affairs Office for permission to enroll as a part-time student. Petition forms can be

downloaded from the GSAS website

• Ed.L.D. candidates are expected to enroll in full time study. In cases of exceptional circumstances

(such as unforeseen medical conditions), Ed.L.D. candidates may be granted an exception to the

full-time study rule.

Students are required to be registered at least half-time, and in some cases full-time, to be eligible for student

loans, loan deferments, and financial aid. Teaching activities, research appointments, and other activities such

as committee assignments are not included in the calculation of a student’s time status.

Part-time students must add and drop courses according to the same procedures required for full-time

students. Courses not dropped by the appropriate drop deadlines are subject to normal tuition charges up to

the full-course charge. A course is not considered to have been dropped until the student has officially

dropped it through my.Harvard; informing the instructor of the course is not considered an official

notification.

Degree Program Duration Limits

Ed.D. and Ph.D. students must complete all degree requirements and graduate within seven years of first

registration. Degree candidates who reach the program duration limit without completing all degree

requirements must petition the Steering Committee for up to a one-year extension. Petitions should include

the student’s reasons for not completing the work, current progress made, and a detailed, realistic timetable

for fulfilling all remaining requirements. The student’s faculty advisor must approve and sign the petition,

which will then be reviewed by the program Steering Committee. Extending study beyond the seven-year

limit may have implications for financial aid packages.

Ed.D. and Ph.D. students without an approved dissertation proposal are unlikely to be granted an extension of

the seven- year limit. Decisions on petition requests will be communicated by the Degree Programs Office

and/or the program Faculty Director.

Ed.L.D. students must complete all degree requirements and graduate within three years of the date of first

registration. Ed.L.D. students who reach the program duration limit without completing all degree

requirements must petition the Program Director and the Associate Dean for Degree Programs for an

extension.

Ed.M. students are given three consecutive years from the date of original matriculation to complete degree

requirements and graduate. If an Ed.M. candidate plans to apply one course taken prior to entering a HGSE

Master’s program, the student has two-and-one-half years from the time of matriculation into the degree

program to complete the degree. Likewise, if an Ed.M. candidate plans to apply two courses taken prior to

entering a HGSE Master’s program, the student has two years from the time of matriculation to complete the

degree.

Ed.M. degree candidates who reach the program duration limit without completing the degree requirements

must petition the Degree Programs Office for an extension on the time to degree limit.

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Adjustment to the Academic Clock

An adjustment of one semester of the academic clock may be made for medically documented severe illness,

childbirth, or other major family-related interruptions. However, please note that international students

considering such an adjustment must first consult with the Harvard International Office to make sure they are

eligible.

Options for Doctoral Students:

1. Adjustment of academic clock without a leave of absence

Students will register for the semester and be eligible for HGSE’s tuition and fees guarantee, Harvard

health insurance, and teaching fellowships (TF) and research assistantships (RA). Students must

work out arrangements with faculty in advance for the fulfillment of TF and RA responsibilities.

Ed.D., Ph.D., and Ed.L.D students must inform their respective doctoral programs in writing to

request this option. Requests should be submitted to the Assistant Director, Ed.D. and Ph.D.

Programs or the Assistant Director, Ed.L.D. Program respectively via email, with a copy to the

student’s academic advisor.

2. Adjustment of academic clock with a leave of absence

In some cases, a student might be better advised to take a leave of absence. For information about

requesting a leave of absence, please see the Leave of Absence section below.

Options for Ed.M. Students:

1. Adjustment of academic clock with registration for one course

Enrollment in at least one course or module entitles a student to Harvard health insurance, but not

financial aid.

2. Adjustment of academic clock with registration for at least two courses

Enrollment in at least two courses entitles a student to Harvard health insurance and eligibility for

financial aid.

3. Adjustment of academic clock with a leave of absence

The student will have tuition and fees charges postponed until the student returns to registered

status.

Application for Degree

All HGSE students are expected to apply for a degree via my.Harvard by the designated deadline. Ph.D.

students who complete the requirements for the Ed.M. degree while they are enrolled in a doctoral program

are eligible to submit a degree application by the date indicated in the Academic Calendar for whichever

degree award date applies (November, March or May). See page 37 for details.

2019-20 HGSE Student Handbook 16

Leaves of Absence

Voluntary Leaves of Absence

Students who wish to interrupt their studies at any time before graduation may request a leave of absence.

Requests for a leave of absence may be granted by the Degree Programs Office in consultation with other

officers of the School/University, as appropriate. With respect to a voluntary leave of absence for medical

reasons, the Associate Director for Student Support Services and/or the Associate Dean for Enrollment and

Student Services ordinarily will consult with Harvard University Health Services (which may consider

information from the student’s current and/or former health care providers, if made available by the

student), as well as with others at HGSE as appropriate. Please note that Ph.D. in Education students

considering a Leave of Absence should consult the GSAS Student Handbook.

Requesting a Voluntary Leave of Absence

To apply for a voluntary leave of absence, HGSE students must follow the steps outlined below:

1. Obtain the Request for Leave of Absence Form, available electronically on my.harvard.

2. Complete the form and obtain the signatures of the student’s faculty advisor. Ed.M. students must

also obtain the signature of the Associate Director for Master’s Studies; Ed.D., Ph.D. and Ed.L.D.

students must also obtain the signature of the Assistant Director for Ed.D & Ph.D. Programs or the

Assistant Director for the Ed.L.D. Program, respectively,

3. Financial aid recipients: Consult with the Financial Aid Office to determine the impact of the

proposed leave on financial aid status.

4. Submit the completed form to the Degree Programs Dean or their designee.

The Degree Programs Dean or their designee will coordinate the review of the petition and provide a written

response to the student within five business days. If approved, the effective date for the leave of absence is

the date that the request form was received by the appropriate program office.

Students may be granted a voluntary leave of absence for a maximum of two semesters. Students seeking

additional leave beyond two semesters must apply for an extended leave of absence (see below).

Requesting an Extended Voluntary Leave of Absence

Students who are not actively working toward their degree and who wish to be away from the University for

more than two consecutive semesters are required to request an extended voluntary leave of absence. The

maximum length of an extended leave of absence is four consecutive semesters. An extended leave requires

approval of the faculty advisor, the faculty director of the student’s program and the Associate Dean for

Degree Programs. The Office of Student Affairs, the Financial Aid Office and the Office of the Registrar are

notified of an approved leave.

To request an extended voluntary leave of absence:

1. A student must first submit a letter of petition to the appropriate colleague within the Degree

Programs Office. Master’s students will petition the Associate Director for Master’s Studies. Doctoral

students will petition the relevant Assistant Director depending on their enrollment in either the

Ed.D. or Ph.D. program or the Ed.L.D. program. Students must explain the reasons for the extended

leave and how and in what time frame they expect to complete their degree.

2. The Degree Programs Office will forward the letter of petition to the student’s faculty advisor for

review (or to the Academic Dean if the faculty advisor is not available).

2019-20 HGSE Student Handbook 17

3. The request is then forwarded to the student’s academic program for review and recommendation.

In most circumstances, the academic clock is not stopped for the duration of an extended leave of absence.

However, exceptions will be made for a medically-documented severe illness, childbirth, adoption, or other

major family- related disruption. Students on academic time tables must continue to comply with these

deadlines; semesters on leave/extended leave are included in the calculation of the number of years a student

has been in a degree program.

The Degree Programs Office will notify the student of its decision in writing.

Involuntary Leaves of Absence

Under certain circumstances, a student may be placed on an involuntary leave of absence. An involuntary

leave of absence is not a disciplinary sanction. However, an incident that gives rise to a leave of absence,

whether voluntary or involuntary, may subsequently be the basis for disciplinary action. A student who

prefers to take a voluntary leave of absence for medical reasons rather than to be placed on an involuntary

leave of absence for medical reasons is ordinarily allowed to do so. Transcripts do not distinguish between

voluntary and involuntary leaves of absence.

An involuntary leave of absence may be required for the following reasons:

1. Medical circumstances: (a) The student’s behavior poses a direct threat to the health or safety of any

person, or has seriously disrupted others in the student’s residential community or academic

environment; and (b) either the student’s threatening, self-destructive, or disruptive behavior is

determined to be the result of a medical condition or the student has refused to cooperate with

efforts by Harvard University Health Services to evaluate the cause of the behavior. The decision to

place a student on an involuntary leave of absence for health related reasons is made in consultation

with Harvard University Health Services (which may consider information from the student’s current

and/or former health care providers, if made available by the student), after an individualized

assessment of all of the pertinent factors, such as: the nature of the student’s conduct; the nature,

duration and severity of the risk; the likelihood of potential injury; and whether reasonable

modifications of policies, practices or procedures will mitigate the risk. However, reasonable

modifications do not include changes that would fundamentally alter the academic program or

unduly burden the School’s resources or staffing capabilities or, with respect to the required level of

care or monitoring, that would exceed the standard of care that a university health service can be

expected to provide.

2. Alleged criminal behavior: The student has been arrested on allegations of serious criminal behavior

or has been charged with such behavior by law enforcement authorities.

3. Risk to the community: The student has allegedly violated a disciplinary rule of the School, and his or

her presence on campus poses a significant risk to the safety of others or to the educational

environment of the community.

4. Indebtedness: The student’s term bill is unpaid and the student has not made arrangements

acceptable to the School to address the issue.

5. Immunizations: The student has failed to provide medical documentation of required immunizations.

6. Unfulfilled academic requirements: The student has not met an academic requirement and has not

taken steps acceptable to the School to meet the requirement.

7. Failure to register: The student has not registered as required at the beginning of each term.

The decision to place a student on involuntary leave is made by the Associate Dean for Enrollment and

Student Services in consultation with the Associate Dean for Degree Programs and other officers of the

University, as appropriate. As noted above, in the case of an involuntary leave of absence for medical reasons,

the School will consult with an appropriate person at Harvard University Health Services.

2019-20 HGSE Student Handbook 18

A student is notified in writing that he or she has been placed on involuntary leave. The student may petition

the Associate Dean for Enrollment and Student Services for reconsideration and may appeal a final decision

to the Dean of the School.

Academic Progress While on Leave of Absence

In most circumstances, the academic clock is not stopped for the duration of a leave of absence. However,

exceptions will be made for a medically-documented severe illness, childbirth, or other major family-related

disruption. Students should contact the Associate Director, Student Support Services for more details.

Students on academic timetables must continue to comply with these deadlines; semesters on leave are

included in the calculation of the number of years a student has been in a degree program.

Students who are on a leave of absence are not considered to be making continued progress toward the

degree. While on leave, students do not have access to faculty advising time, or other HGSE or Harvard

University services and facilities. While on leave, Ed.D. and Ph.D. students may not submit proposals or

dissertations to the Committee on Degrees, nor are they eligible for Teaching Fellowships. Ed.L.D. students on

leave may not submit final Capstones or Capstone components, nor are they eligible for Teaching Fellowships.

Students on leave during the fall semester are not permitted to enroll in Winter Session (J-Term) courses.

Access to Campus and Expectations for Conduct While on Leave of Absence

Students on leave may not participate in extracurricular activities. Exceptions to this rule must be specifically

approved in advance by the School. Access to my.harvard and the Harvard libraries (including unlimited

library privileges, HOLLIS catalog and library e-resources) ordinarily will be available to students on leave,

provided they are paying the facilities fee ($250/semester), though they will not be available to students on

leave who are paying only the active file fee ($125/semester). However, if so instructed by the School, a

student on leave must remain away from the University campus. Ordinarily, students on leave are ineligible

to reside in Harvard housing. Foreign students should consult the Harvard International Office concerning

their status while on leave.

Students going on leave are reminded that all degree candidates, whether currently registered or not, are

expected to maintain a satisfactory standard of conduct.

Following an individualized assessment, the School may require students who are on leave for medical

reasons to comply with a treatment plan during their time away.

Health Insurance Coverage While on Leave of Absence

When a student is on leave from Harvard University, the applicable student health insurance coverage will

end the last day of the month of the official last date of attendance as recorded by the Office of the Registrar.

Students with a last date of attendance between December 1 and January 31 for the fall term and between

May 1 and July 31 for the spring term will retain coverage through the end of the health insurance period for

that term.

Students are eligible to purchase four months of additional coverage, effective from the first day without

coverage. To initiate enrollment, the student must submit an enrollment application to HUSHP Member

Services (617-495-2008, mservices@huhs.harvard.edu) within 30 days from the date of loss of coverage (or,

in the case of students going on leave before a new term starts, by September 15 or March 15). Payment is by

check only.

2019-20 HGSE Student Handbook 19

The four-month extension of coverage is intended to facilitate a student’s transition from HUSHP to other

outside insurance and is only meant to be for a limited duration. Students expecting to take a leave of absence

should contact HUSHP Member Services as early as possible so that information regarding insurance options

can be reviewed with the student in a timely manner.

For details, review the Leave of Absence policy on the HUHSP website https://huhs.harvard.edu/

, or contact

the Student Health Insurance Office, Member Services, at 617-495-2008 or mservices@huhs.harvard.edu.

Tuition and Fees Refund While on Leave of Absence

Any student who goes on leave of absence during the academic year is charged tuition and any applicable

fees, including rent, to the end of the period in which he or she leaves. The HGSE tuition refund policy is

outlined below:

Fall Term

Spring Term

Rate

Amount Per Course

September 20, 2019

February 14, 2020

Full refund

$6,268.00

October 4, 2019

February 28, 2020

¾ refund

$4,701.00

October 23, 2019

March 24, 2020

½ refund

$3,134.00

November 8, 2019

April 10, 2020

¼ refund

$1,567.00

Thereafter

No refund

In lieu of tuition, students who are on leave will be charged either the $125 Active File Fee or the $250

Facilities Fee for each semester of leave.

Important note concerning Financial Aid: Students on a leave of absence are not eligible to receive

institutional or federal financial aid. In addition, students should be aware that a leave of absence counts

toward the grace period on most student loans and that these loans may go into repayment during the leave.

Financial aid recipients who are considering requesting a leave of absence are urged to contact the HGSE

Office of Financial Aid to review their loan deferral options prior to submitting the request form.

Returning to HGSE after a Leave of Absence

Students in good standing on a voluntary leave of absence are expected to return to registered status after the

approved period of leave expires. It remains the student’s responsibility to ensure that he or she has adequate

time to complete the degree within the time limits established by the School. Students who do not return and

do not apply for an extended leave of absence will be considered to have withdrawn from degree

candidacy and will have to apply for reinstatement in order to continue their studies.

Any conditions set for a return from leave that are specified in the official notification of leave approval must

be met prior to resuming studies.

Students who were not in good standing at the time the leave of absence was granted and students who were

placed on an involuntary leave of absence must petition the Associate Dean for Enrollment and Student

Services for permission to return to the School and must demonstrate that the circumstances that led to their

leave have been satisfactorily addressed and that they are ready to resume their studies. The decision

whether to allow a student to return is made by the Associate Dean for Enrollment and Student Services, in

consultation with the Associate Dean for Degree Programs , as well as with others at HGSE as appropriate.

If the leave, whether voluntary or involuntary, was for medical reasons, then the student must petition the

Associate Dean for Enrollment and Student Services for permission to return to the School and must

demonstrate that the circumstances that led to their leave have been satisfactorily addressed and that they

2019-20 HGSE Student Handbook 20

are ready to resume their studies. In addition, so that the School may conduct an individualized assessment of

their circumstances, students on medical leave ordinarily will be required to consult with Harvard University

Health Services (and to grant permission to Harvard University Health Services to obtain their treatment

records and communicate with their treatment providers) so that a professional assessment about the

student’s stability and readiness to return can be shared with the School. Please also note that if the School

learns of serious concerns about the health or well-being of a student who is away from School but not on a

medical leave of absence, then the School similarly may require the student to consult with Harvard

University Health Services (and to grant permission to Harvard University Health Services to obtain their

treatment records and communicate with their treatment providers) so that a professional assessment about

the student’s stability and readiness to return can be shared with the School. In all such cases, the decision

whether to allow a student to return is made by the Associate Dean for Enrollment and Student Services, in

consultation with the Associate Dean for Degree Programs, as well as with others at HGSE as appropriate.

Any disciplinary matter must be resolved before a student on leave of absence will be allowed to return and,

if the student has been required to withdraw while on leave of absence, then any conditions for return after a

required withdrawal also must be satisfied.

Students returning from a leave who wish to apply for financial aid must notify the Financial Aid Office and

file the necessary application forms by mid-April for the following fall term, and by October 1 for the

following spring term. Late applicants cannot be assured that their aid will be available in time for

registration payment deadlines.

Students who have been granted a leave and who have borrowed money through Harvard must submit an

annual loan deferment form to the Student Loan Office upon their return to Harvard. Deferment forms may be

obtained through either the Student Loan Office or the Financial Aid Office and must be completed and

certified by the Registrar immediately following Registration. Failure to file a deferment form upon return

will cause payments to be due on loans and could affect future borrowing eligibility.

A student will not be allowed to register in the University again until all previous term-bill charges have been

paid and no loan is in default.

Withdrawals

HGSE students0F

who decide to discontinue their degree or non-degree program must file an official

Withdrawal Notification. This form is available online from the Office of the Registrar website. For the

determination of tuition and financial aid refunds, the official date of withdrawal is the date on which the

Withdrawal Notification Form is filed, unless one of the following conditions applies:

1. If the date on which the student signs the Withdrawal Notification Form is earlier than the date on

which the form is received, then the earlier date will be the official date of withdrawal, as long as it is

reasonably close in time to the date the form is submitted.

2. If the student notifies (by fax, email, phone, or in person) a staff member of the Office of the Registrar,

Office of Student Affairs, Financial Aid Office, Degree Programs Office, or the student’s advisor that he

or she is withdrawing before submitting the Withdrawal Notification, then the official withdrawal

date is the date on which the student first notified such person, not the date on which the Withdrawal

Notification is received.

Ph.D. in Education students considering a Withdrawal should consult the GSAS Student Handbook.

2019-20 HGSE Student Handbook 21

3. If the student officially withdraws during a scheduled break that is at least five days long, the last day

of scheduled classes before the break will be considered the withdrawal date.

If a student registers and subsequently ceases attendance without providing notification to HGSE of his or her

withdrawal, the withdrawal date is the midpoint of the semester.

Important Note: Please keep in mind that the HGSE transcript includes a student’s complete academic

history at HGSE, including courses taken as a non-degree student. If the student withdraws from HGSE, a

grade of WD will be recorded on the HGSE transcript for all courses in the semester in which the student

withdraws

Health Insurance Coverage after Withdrawal

When a student withdraws from Harvard University, the applicable student coverage will end the last day of

the month of the official last date of attendance as recorded by the Office of the Registrar. Students with a last

date of attendance between December 1 and January 31 for the fall term and between May 1 and July 31 for

the spring term will retain coverage through the end of the health insurance period for that term.

Students are eligible to purchase four months of additional coverage, effective from the first day without

coverage. To initiate enrollment, the student must submit an enrollment application to HUSHP Member

Services (617-495-2008, mservices@huhs.harvard.edu) within 30 days from the date of loss of coverage (or,

in the case of students going on leave before a new term starts, by September 15 or March 15). Payment is by

check only.

The four-month extension of coverage is intended to facilitate a student’s transition from HUSHP to other

outside insurance and is only meant to be for a limited duration. Students expecting to take a leave of absence

or withdraw from the University should contact HUSHP Member Services as early as possible so that

information regarding insurance options can be reviewed with the student in a timely manner.

Billing after Withdrawal

Students being charged on a per-course basis who either drop a course, withdraw, or take a leave of absence,

by the dates shown below, are eligible for the following per course refunds:

Fall Term

Spring Term

Rate

Amount per course

September 20, 2019

February 14, 2020

Full refund

$6,268.00

October 4, 2019

February 28, 2020

¾ refund

$4,701.00

October 23, 2019

March 24, 2020

½ refund

$3,134.00

November 8, 2019

April 10, 2020

¼ refund

$1,567.00

Thereafter

No refund

Students who withdraw after completing more than 60% of the term may be eligible to keep all of their

federal financial aid; students should consult with the Financial Aid Office for more information.

2019-20 HGSE Student Handbook 22

Termination of Candidacy

A student may terminate degree candidacy by notifying the Associate Dean for Degree Programs in writing. A

student who neither registers for any semester nor applies for an official leave of absence automatically will

be considered to have withdrawn from the program.

In addition to the reasons described above in the Annual Satisfactory Academic Progress Review section, a

student’s degree candidacy may be terminated if the student has exceeded the program duration limit for

completion of degree requirements. In addition, Ed.D. candidacy may be terminated as a result of repeated

failure of the qualifying paper or repeated failure to submit an acceptable proposal for the qualifying paper or

dissertation. The Ed.D. Steering Committee takes this action only after consultation with the student’s faculty

advisor. Ph.D. candidacy also may be terminated if students do not pass the written or oral comprehensive

examinations. Finally, the Ed.D. Steering Committee, the Ph.D. Steering Committee, the Ed.L.D. Steering

Committee, or the Master’s Student Review Committee may take appropriate action, including termination of

candidacy, in matters involving academic discipline, professional and personal misconduct, or failure to meet

specific requirements and deadlines. The Committees consult with the academic faculty advisor prior to

taking any of these actions.

Upon termination, the student’s registration is canceled. Students who are academically eligible for a terminal

Ed.M. or C.A.S. must apply for the degree within three years of their termination or withdrawal from the Ed.D.

or Ed.L.D. program. Ph.D. students who have met all requirements for the degree may petition to be awarded

a terminal A.M. from GSAS or a terminal Ed.M. from HGSE.

Grievance Procedure

Students may request review of the Ed.D. Steering Committee, the Ed.L.D. Steering Committee, or the Master’s

Student Review Committee’s decision to terminate their candidacy by submitting a written appeal to the

Associate Dean for Degree Programs for consideration by the Academic Dean. Appeals must be submitted at

least 30 days prior to the course enrollment deadline of the relevant academic semester. The decision of the

Academic Dean is not subject to further appeal. Ph.D. students must appeal to the GSAS Administrative Board.

Reinstatement to Degree Candidacy

HGSE Policy for Reinstatement to the Ed.D. Program

To be eligible for reinstatement, former HGSE students must meet all of the following criteria:

1. Applicant has been out of the program fewer than four years;

2. Applicant withdrew voluntarily;

3. Applicant was in good academic standing at the time of withdrawal;

4. Applicant has no outstanding financial obligations to Harvard University; and

5. A current HGSE faculty member is willing to serve as the applicant’s advisor. (This criterion only

applies if the first four are met, and the applicant has been given approval by the degree program to

apply for reinstatement. See reinstatement petition procedure below.)

If an applicant does not meet the above eligibility criteria but believes there are extenuating circumstances

that justify reinstatement, it is the responsibility of the applicant to present a compelling case in writing to the

Assistant Director of Ed.D. and Ph.D. Programs for consideration. The applicant must present evidence that

she/he has the ability to successfully complete the Ed.D. program in a timely manner following reinstatement.

Exceptions will be granted very rarely and require the permission of the Academic Dean before they are

forwarded to the Ed.D. Steering Committee for review.

2019-20 HGSE Student Handbook 23

Ed.D. Reinstatement Petition Procedure

1. Applicant contacts the Assistant Director of Ed.D. and Ph.D. Programs to ascertain reinstatement

eligibility. As part of this initial request, applicants must include a letter with all of the following

information:

• Why they originally failed to complete the program;

• What have they been doing since they left the program;

• Why they think they can successfully complete the program;

• Their proposed research topic, should they be reinstated; and

• A reasonable timeline and plan for completing the dissertation proposal (if applicable)

and dissertation.

The letter should be submitted to the Assistant Director of Ed.D. and Ph.D. Programs at least three

months prior to the semester in which the applicant hopes to register. Petitioners will be notified in

writing of the decision.

2. Assistant Director of Ed.D. and Ph.D. Programs reviews the request, along with the applicant’s file

and transcript, to determine if the petition should go forward to the Ed.D. Steering Committee for

review.

3. If the applicant does NOT meet the eligibility criteria set forth above or does not present a compelling

case for reinstatement, the Assistant Director informs him/her that no reinstatement petition will be

considered.

4. If a reinstatement petition is invited, it must include a letter of support from a current HGSE faculty

member who agrees to serve as advisor, and agreements from two faculty members who will serve

on applicant’s committee of readers. The documents are submitted to the Doctoral Programs Office

for Ed.D. Steering Committee review.

5. The Ed.D. Steering Committee reviews the petition,and approves or denies reinstatement. The Ed.D.

Steering Committee may require a revised timeline for degree completion and/or determine

additional requirements.

6. Applicants may only apply for reinstatement ONCE. If an applicant has been denied reinstatement,

either because eligibility criteria were not met or because the Ed.D. Steering Committee denied the

petition, no further petitions will be considered.

7. If reinstated, the student is charged an Active File Fee ($125.00) for each semester since the

termination of degree candidacy (maximum charge of $500.00). Academic reinstatement to degree

candidacy, if granted, is contingent upon the meeting of financial and other obligations to the

University, as well as any academic conditions imposed by the faculty.

HGSE Policy for Reinstatement to the Ph.D. Program

To be eligible for reinstatement, former Ph.D. students must meet all of the following criteria: