The Port Authority of NY & NJ 94 2017 Budget
Appendix 4. Budget Process and Financial Policies
A Unified Planning Process
Each year, the Port Authority undertakes a comprehensive unified planning process to develop its Annual Budget,
capital programs, and business plans for its operations. This planning model ensures consistency with the Agency’s
long-term mission and goals, as articulated through the policy and strategic direction established by the Board of
Commissioners.
The Port Authority’s annual budget is prepared on a basis consistent with the Port Authority’s By-Laws. The Board
approves an annual expenditure budget comprised of operating expenses, debt service, gross capital expenditures,
and other expenditures, such as heavy equipment and computer systems that are deferred and amortized in future
periods. The Board also approves updates to the Agency multi-year Capital Plan and amendments to the current
year budget, as necessary.
Developing the Budget
Typically, the budget process begins with efforts to understand the economic and business environment in which
the Agency will be operating in the coming years, especially over the subsequent three-year period, and to ensure
that all departments and the executive offices are of common accord on regional context and trends. In support of
this consistency, the Planning and Regional Development Department develops the regional planning context,
releases quarterly forecasts of economic and business variables and throughout the year, schedules economic
outlook webinars, issues topical economic bulletins and hosts subject area information and analysis roundtables.
The Agency uses this information and other business intelligence to re-assess Agency priorities and develop
short-term strategies in line with longer term Agency goals. With this groundwork as a foundation, the Executive
Director provides planning and budget guidance directives that include agency-wide priorities, and any budget
targets. This guidance informs the development of department business and work plans, the capital program, and
the budget for the coming year.
The Management and Budget Department (Management and Budget) is responsible for managing and
implementing several cross-functional processes, including the Annual Budget process to ensure the Port Authority
budget is fiscally sound and reflective of the Agency mission. Throughout the year, Management and Budget
regularly monitors budget performance, identifying any offsets required to accommodate unanticipated resource
needs, as well as areas where corrective or rebalancing initiatives become necessary. Agency policy indicates the
appropriate level of notification and /or authorization for any such corrective adjustments.
All departments submit the quantitative data on what they plan to spend and revenues they expect to take in. In
addition, the operating departments that manage the Port Authority’s lines of business (Port, Aviation, PATH,
Tunnels, Bridges, and Terminals, and Real Estate and Development), prepare business plans that detail both
capital and operating department-specific strategies and initiatives, and that are consistent with the planning
context and strategic priorities articulated by the Executive Director. Staff departments prepare work plans laying
out how they intend to support the Agency and especially its operating arms in achieving Agency and departmental
objectives. Management and Budget, and Capital Planning review departmental submissions and, in consultation
with executive management, provide comments for incorporation, as appropriate.
As departments incorporate Agency comments, they update and resubmit business/work plans, capital project lists
and budget proposals. Management and Budget, and Capital Planning assess the financial impact of the updated
submissions, working iteratively with the executive offices and the departments to refine and finalize a corporate
budget and a capital project list that can achieve Port Authority business objectives within the financial constraints
of the Agency and in accordance with the long-range Capital Plan.