MARYLAND 4-H

Ofcer Training Facilitator’s Guide

TABLE OF CONTENTS

Introduction ................................................................................................................................. 2

General Workshop Outline .........................................................................................................3

Suggested Themes .................................................................................................................... 4

Ten Rules for an Enthusiastic Ocer Team ................................................................................ 5

Tips for Being a Good Leader .................................................................................................... 5

The 4-H Club Meeting — Discussion Guide .............................................................................. 6

Points to Look for in a Good Club Meeting ................................................................................. 7

Check Yourself as an Ocer ...................................................................................................... 8

Rate Yourself as an Ocer ........................................................................................................ 8

Do You Know Parliamentary Procedure? ................................................................................... 9

Characteristics of a Good Leader ............................................................................................. 10

Ocer Breakout Sessions ........................................................................................................ 11

Agenda ............................................................................................................................ 11

President ......................................................................................................................... 11

Secretar .......................................................................................................................... 11

Treasurer ......................................................................................................................... 12

Reporter........................................................................................................................... 13

Parliamentary Procedure Activity.............................................................................................. 14

Mock Meeting Minutes Worksheet for Secretaries ................................................................... 15

Sample Treasurer Information .................................................................................................. 17

Evaluation Form ...................................................................................................................... 18

Introduction to Oﬃcer Training

Why do we have ocer training?

 To teach ocers their specic ocer responsibilities

 To reinforce concepts for members who have previously served as an ocer

 To build teamwork and trust in the club ocer team, which leads to a more eective and

successful year

 To demonstrate a successful club meeting

 To give ocers a chance to learn from each other through asking questions and discuss-

ing the characteristics of their club’s meetings, activities and members

 To allow members to get to know 4-H’ers from across the county/city/region

How to use this guide:

 Tailor the times/order to your needs.

 Insert additional ocer breakout sessions that your county/city needs.

 Carry out more leadership or team-building activities as you see the need for them.

 This guide is for the facilitator of the ocer training. Use this guide to help prepare you to

facilitate the ocer training and seek out additional resources.

 Read through and follow the 4-H Ocer Handbook so the ocers have a reference for

what is discussed during their sessions.

Successful ocer training characteristics:

 Preparation is key: Facilitators must be competent in leadership and ocer skills.

 Enthusiasm is contagious and starts with the facilitators.

 Oer a separate session for adults so they don’t distract or intimidate the ocers.

 Use several types of teaching media, such as visual aids, handouts, hands- on activities,

etc.

The goal is for ocers to understand their roles in the club and how the ocer team needs to

work together to accomplish the club’s goals

4-H Oﬃcer Training Workshop General Outline

Fill out this sheet and make copies for each facilitator.

Estimated Time Topic Person Responsible

5 minutes Get-Acquainted Activity _______________________________

5 minutes Welcome and Introductions _______________________________

10-15 minutes Discuss:

Characteristics of a Leader _______________________________

Check Yourself as a Leader _______________________________

10 minutes Parliamentary Procedure Activity

10-30 minutes Separate Ocer Groups*: _______________________________

President _______________________________

Vice President _______________________________

Secretary _______________________________

Treasurer _______________________________

Reporter _______________________________

Song Leader _______________________________

Recreation Leader _______________________________

15 minutes Mock Business Meeting with Explanations __________________________

5-10 minutes Evaluation and Refreshment _______________________________

Total time: 1-1½ hours

*Ocer breakout session tips:

• Ocers should complete the session feeling prepared to do their part at the mock meeting.

• Presidents should have an agenda prepared, should have practiced leading a discussion and should

be ready to preside over the mock meeting. Allow more than one person to preside of the mock

meeting.

• Secretaries should have minutes from the previous meeting ready to read, may make up a corre-

spondence to read and be ready to take “roll”.

• Treasurers should have a report and sample bills to present.

• Reporters should have a news article they have written to present.

• Recreation leaders/Song leaders should have an activity to lead.

Suggested Themes for Oﬃcer Training Sessions

Using a training theme can make the ocer training more interesting and exciting for the participants.

Since many participants will repeat the training, change the theme each year to maintain interest and fun

while still allowing participants to learn about their oces.

CSI:4-HOcers(ComprehensiveSkillInstruction)

 Provide each participant with an armband, letter or number at check-in. Have participants get into

groups according to the color of armband, letter or number. Give groups a parliamentary “crime”

and let them nd the missing “evidence” (parliamentary procedure) and identify the “suspect”

(the problem). Each group must process the activity with the help of the facilitator. Continue

using these same groups, until participants are split into their respective ocer groups.

 Focus the entire program on working together as a team and understanding that the dierent oces

are all necessary so the club can solve all its “mysteries” before the “suspect” (the problem) can

commit another crime. Use technical terms that can be “dissected” into a list of important ocer

traits. (Example: Examine — Energetic, Excited, Able, Mindful, Imaginative, Never late, Enthusiastic)

PiratesoftheCaribbean(4-HisaHiddenTreasure)

 Each participant gets a piece of “treasure.” This can be anything from a 4-H button to a gold

coin, candy or a piece of paper with a part of a business meeting or a responsibility of an

ocer. Participants are split into groups according to their treasure. Participants then rotate

through a series of stations, beginning with their “treasure” group. The station activities

can relate to: dispelling stereotypes, qualities of a good leader, making meetings work for

your club, team building, parliamentary procedure fun facts and learning about your club

members. During the mock meeting, each group is responsible for one announcement

regarding good parliamentary procedure, leadership facts, etc., from their rst station.

 The program centers on the treasure that 4-H is to its members and how ocers help members

see their place in nding that treasure. Be sure to keep a pirate theme on posters or have

presenters wear pirate hats or eye patches to add to the theme. Tropical refreshments are

also appropriate: banana splits, frozen fruit slushies with drink umbrellas or similar treats.

GameShow

 Use a format that is recognizable and easy to play: Jeopardy, Hollywood Squares, Wheel of

Fortune, Minute to Win It, etc. Participants can be grouped according to a token given at check-in.

It could be play money, a colored game piece, a playing card, etc. Groups rotate through a series

of stations with dierent games at each station. The group with the most points at the end of the

event gets a reward such as a 4-H pencil or wristband, or getting to be in line rst for refreshments.

 Focus the program on the fact that all members are winners, and they all need the

encouragement and guidance that club ocers can give them — just like the audience

input on the game shows. Ocers also need to remember that they are like the host,

who cannot play the game for the participant but can only explain and demonstrate

Skill-a-thon

 After a parliamentary procedure session, split participants into mixed groups

and quiz their knowledge, both with basic questions and comprehensive

questions involving scenarios that may occur in their club.

Tips for an Enthusiastic Oﬃcer Team

1. Help each other to make your best, better!

2. Look for ways to make new ideas work.

3. Never be afraid to ask questions.

4. Help each other win, and take pride in each other’s victories.

5. Speak positively about each other and about your organization at every opportunity.

6. Maintain a positive mental attitude no matter what the circumstances.

7. Act with initiative and courage, as if it all depends on you.

8. Do everything with enthusiasm — it is contagious.

9. Never give up!

Adapted from Phyllis Wright, Extension Agent, Warren County, Pennsylvania

Tips for Being a Good Leader

1. Be a team player

2. Be thoughtful of others

3. Be helpful

4. Be a good sport

5. Be reliable and responsible

6. Celebrate others’ success

7. Be fair

8. Have fun with 4-H!

The 4-H Club Meeting — Discussion Guide

Prepare a visual to help the participants see and understand the total picture of a 4-H club meeting.

Although each 4-H group is unique, all have some things in common. Planning the 4-H club meeting is

an important responsibility of a 4-H club’s ocers and adult leaders. The club meeting should include a

balance of the Business Meeting, Program, and Group Building activities. A 4-H club meeting may be

arranged this way:

a. Part 1: Pre-Meeting Activity (5-10 minutes) – This is a hands-on activity to get members to help

members feel welcome, get to know each other, and encourage engagement in the meeting.

b. Part 2: Business meeting (15-20 minutes) – Members develop leadership skills, sets goals, brings

up new ideas, reports activities, and makes decisions during this part of the 4-H club meeting.

Members use parliamentary procedures to run the business meeting and make club decisions.

c. Part 3: Program (30-60 minutes) – This part of the meeting can include guest presenters, member

talks and demonstrations, tours, community service projects, etc. Some examples include:

i. Presentations — by members, leaders or parents to develop self-condence and public

speaking skills

ii. Special programs — by resource people in the community

iii. Project work — hands-on project work

iv. Activities —community service projects or other activities the group identies as goals

d. Part 4: Recreation (15 minutes) – Like the Pre-Meeting Activity, recreation helps members get

to know each other and build cooperation. Recreation should be fun and get members active and

engaged and can include games, mixers, sports, etc.

e. Part 5: Refreshments (5-10 minutes) – snacks add fun to the meeting and provides a great way for

members to take active roles in the club by serving as the organizer .

Points to Look for in a Good Club Meeting

This sheet can be used to evaluate all meetings. Ocers should strive to get their clubs to a 4 or 5 star

rating for most of the questions. The statements answered with a one-, two-, or three-star rating are

areas that need improvement.

Never Sometimes Always

    

The ocers and leaders create an

agenda with one another before the

meeting.

1 2 3 4 5

The president calls the meeting to

order on time, keeps the meeting

rolling and closes on time, according

to the agenda.

1 2 3 4 5

Ocers and leaders use correct

parliamentary procedure.

1 2 3 4 5

The business part of the meeting is

short and snappy.

1 2 3 4 5

Guests are introduced and made to

feel comfortable.

1 2 3 4 5

There is a special program in addition

to the business meeting and

1 2 3 4 5

recreation. 1 2 3 4 5

The meetings have variety. 1 2 3 4 5

The program is interesting to most

members.

1 2 3 4 5

There is an opportunity for members

to get to know each other (if needed). 1 2 3 4 5

Announcements are short and to the

point.

1 2 3 4 5

Ocers and leaders avoid excess

talking.

1 2 3 4 5

All members take part in discussion. 1 2 3 4 5

Recreation is tting for the place and

group.

1 2 3 4 5

Members show each other respect

and cooperate with each other.

1 2 3 4 5

Each meeting has fun, learning and

fellowship.

1 2 3 4 5

Check Yourself as an Oﬃcer

A 4-H club needs ocers who will:

 Serve the group best during the club year.

 Work with all members and give everyone a chance to participate.

 Share leadership by giving others an opportunity to accept responsibility and develop their

leadership ability.

 Be dependable.

 Help to plan a program for the year that is in the best interest of all the members of the club.

 Work well with other ocers, committee members, leaders, and parents.

 Try to make the meetings meaningful and interesting.

Rate Yourself as an Oﬃcer and Club Member

Check the statements that apply to you. You should strive to have all the following checked by the time

your term in the oce is nished.

 I try to know and understand the people with whom I am working.

 I try to make sure every member feels like they belong.

 I treat every member and adult volunteer with respect.

 I know the duties and responsibilities of my oce.

 I attend meetings regularly (at least ¾ of the meetings).

 I am willing to learn more in order to be a better ocer.

 I am on time for the meetings.

 I try to spend some time at meetings with each member of the club during the course of the year.

 I accept responsibilities willingly and enjoy doing more than just what is required of me

 I try to work cooperatively with the leaders and other ocers.

 I am willing to give credit to others.

 I encourage new members to join and do things with them at meetings to make them feel welcome.

 I listen to ideas and suggestions from others.

 I am willing to help conduct and take part in the meetings.

 I am ready to try new ideas.

Do you know parliamentary procedure?

Take this short true (T) or false (F) quiz to test your parliamentary procedure knowledge. Answers can

be found on page 20.

____ The president of a group should be in charge of the meeting.

____ In presenting motions, members should begin by saying, “I make a motion.”

____ You should not second a motion unless you rise, address the “chair,” and are recognized.

____ Nominations made from the oor should always be seconded.

____ The secretary need not stand up when reading the minutes.

____ The secretary need not stand when calling roll.

____ The minutes of a meeting should be approved by a motion and vote. An amendment to a motion

does not need to be seconded.

____ If the chair does not like a motion, it can be ignored.

____ Before every meeting, the president should outline a plan or agenda.

Leadership is …

…the ability to inuence the thinking and actions of people. Good leadership helps others in the group

to become the best they can be and it inspires everyone to want to ‘make the best better’. It requires

willingness to tackle a new job and persistence to see it through.

Characteristics of a Good Leader. One of the greatest challenges in learning to be a successful

leader is learning to understand yourself and to know as much as possible about the others in your

group.

Recognize ability. If you nd what a person is good at or interested in, you will discover that each

person has some ability that will help the club. Help develop members’ talents. Remember that

everyone is important and every person you talk to has a purpose.

Grow in wisdom. Leadership is a great opportunity for learning. What you learn about people in

working with them is a lesson that will help you all your life. Enhance your wisdom through training,

meetings, and sharing experiences with others. Remember that you won’t always know the answers;

when you don’t, be sure to seek out the answer or someone who can help.

Work with others. As a leader, you will work with many people. Leaders guide people into making

their own decisions and doing things for themselves. Sometimes you will feel you could do a task better

and more easily by doing yourself, however, that’s not what leadership is about. Instead, explain tasks

clearly and answer questions so that members can also develop their leadership skills and abilities.

Cooperate. Youth and adult leaders must cooperate in all aspects of 4-H. From planning club meetings

to organizing fundraisers, cooperation is key. Parents are also an important piece of the puzzle when

working with 4-H’ers. You must be willing to compromise with your schedule and activities in order to

get members to attend. In addition to members’ families, be sure to cooperate with organizations in your

community. They are more willing to help your club’s cause if your members are familiar to them. Know

when to present your own ideas and get the ball rolling yourself.

Lend a helping hand. Your 4-H’ers may need encouragement to get engaged within the club and

try new things. Give them support by being a role model and demonstrating how things are done. If a

4-H’er has learned a lesson from a mistake without feeling bad or discouraged about it, then you have

fullled your responsibility. Remember to have fun! When you are enthusiastic, your attitude rubs o on

others. As a leader, you must get to know your 4-H’ers. Recreation is a great opportunity to learn more

about the members and let them learn more about you. This will make them feel more comfortable

around you and they will be more enthusiastic about attending meetings and other activities.

Oﬃcer Breakout Sessions

Agenda

Review Ocer Duties 2-3 minutes

Review Ocer Publication (Maryland 4-H Ocer Handbooks) 2-3 minutes

Hands-on Activities, Prepare for Mock Meeting 15-20 minutes

Questions 3-4 minutes

President

Use the following information and the 4-H Club Agenda Worksheet found in the ocer’s

handbook to make up an agenda for the mock meeting. Be sure to ask the secretary if there

is any old business from the last meeting. Tailor the topics below to your needs; add additional agenda

items if you wish. Thinks about where each item belongs in the agenda.

At the last meeting, we discussed paying for leaders to attend the county/city

leaders’ appreciation banquet. Our leader, Richard Smith, was unsure if he would be able to

attend so it was postponed to next month.

Your club has been asked to adopt a family for Christmas. This is a community activity that the

County Health Department coordinates.

Your leader wants to recognize ve members who attended the county/regional contest

One of your members wants to go on the 4-H Citizenship Washington Focus trip. The trip will

cost him $1,200. He wants to ask the club for some nancial help.

The recreation committee has a game to play. The club had a Halloween party in October.

You have a guest from the local Extension Oce.

There will be club ocer training Nov. 18 at the local Extension oce. All club ocers are asked

to attend.

The next meeting of the club will be at 6:30 p.m. Dec. 16 at the old school house. The club

leader’s recognition committee met last week.

Secretary - Facilitator Instructions:

Make enough photocopies of the incorrect meeting minutes (page 12) and the Mock Meeting

Minutes Worksheet (page 15) and the Minutes of Meeting Worksheet (Ocer Handbook for

Secretaries) for each Secretary.

First, give each secretary a copy of the incorrect minutes. Work together to cross out any

unnecessary information. Then, hand out the Mock Meeting Minutes Worksheet. Work together

to correctly ll in the worksheet with the information from the incorrect minutes.

The correct minutes, written on the Mock Meeting Minutes Worksheet, are to be read at the

mock meeting.

Hand out the Minutes of Meeting Worksheet. Discuss how to take concise and ecient notes

during the meeting and how to write the nal minutes in the same format as the Mock Meeting

Minutes Worksheet without just lling in the blanks. Suggest to the secretaries that they bring the

Ocer Workbook for Secretaries to each meeting. Ask each secretary to practice taking notes

during the mock meeting using the Minutes of Meeting Worksheet.

Rewrite the following minutes correctly. Leave out all unnecessary information. Put them in

the correct order, as they would have happened in a well-run meeting. Add information, if needed,

to make the minutes correct (names for motions and whether the motion passed or failed). Read

the correct minutes at the mock meeting.

The regular meeting of the Busy Kids 4-H Club was at the Main Street School on September

31. The meeting was called to order by Nicole Johnson at 7:30 pm. Sue Smith gave a

presentation titled “Being an Environmental Steward”. The bills for refreshments for the club

tour were approved for payment. Jimmy Jones and Kisha Thompson talked about the football

game they went to the night before. The treasurer’s report showed a balance of $117.19. We

talked about the club’s spending habits and decided that we should not have elected Eric

Smith as treasurer. The president did not do a good job of conducting the meeting. There

was not much business. The secretary’s report was approved as corrected. There were six

corrections but one of them turned out not to be a real correction. I didn’t change that one

because the person who said it just didn’t like the motion we passed. We discussed paying

for leaders to attend the leader’s banquet. Our leader, Mike Smith, was unsure if he could

attend so it was postponed until next month. After 30 minutes the meeting was adjourned.

Roll call was answered by 14 members, two leaders, and one guest. Ann Jones led us in a

conservation activity. A bill from the Corner Grocery Store for $21.05 for refreshments for the

club tour was presented. It was announced there would be a club ocer training November

18 and all club ocers should attend. Mike Smith, our leader, thanked everyone for their help

at the fair. Mike Smith, our leader, recognized our two state fair exhibitors. We talked again

about the club having a new members’ meeting and decided to have one October 25 at 7:30

at the Main Street School. Before the meeting we set up the chairs in a semi-circle.

Treasurer

Fill out a check, the checking account register, and deposit slip based on the

following information.

The club has agreed to pay a bill to the Valley Hardware Store for $26.50 for materials to paint

fencing for the livestock project members and $150.00 for a new drone project.

The club collected $102 last Saturday at their car wash fund-raiser. You need to deposit the money

in the bank. There is one $50 bill, two $10 bills, two $5 bills, two checks for $10 each, seven

quarters, two dimes, and one nickel.

Use the following information to ll out a monthly treasurer’s report for the mock

meeting:

On April 25 the Busy Kids 4-H Club had a balance on hand of $243.76. The club participated in the

community yard sale by operating a snack booth. The club paid for the drinks and families donated

cookies and other snack items. On April 20, a tablecloth was purchased for the booth from the

Community Store at a cost of $4.02, and lemonade mix and ice costing $10.83 were purchased

from Morgan’s Grocery Store on April 21. The sale was April 30, and the club earned $103.50.

At the May 3 council meeting, 4-H T-shirts that were left from the last T-shirt sale were oered for

sale and two were sold. The income from the shirts was $19.00.The treasurer wrote a check May 5

for bills that were approved by the club at the April meeting. One was for $21.05 to Hometown Sign

Company for a new club banner. The other bill was for $16.19 for refreshments for the March club

meeting. There is an outstanding bill for $12.56 for supplies for the recreation committee activity kit.

Reporter

Rewrite the following items into an article appropriate to send to the local newspaper.

Leave out any unnecessary information. Put the items in the correct order to make a newsworthy

article. Add information, if needed, to make the article more interesting. Read the article at the mock

meeting.

The regular meeting of the Busy Kids 4-H Club was at the old school house on September 31. The

meeting was called to order by Monty McGee at 7:30 p.m. Sue Smith gave a presentation titled “Care of

Pigs.” The bills for refreshments for the club tour were approved for payment. Jimmy Jones and Paula

Potter talked about the football game they went to the night before. The treasurer’s report showed a

balance of $117.19. We talked about the club’s spending habits and decided that we should not have

elected Eric Smith as treasurer. The president did a crummy job of conducting the meeting. There was

not much business. The secretary’s report

was approved as corrected. There were six corrections but one of them turned out not to be a real

correction. I didn’t change that one because the person who said it just didn’t like the motion we

passed. We discussed paying for leaders to attend the leader’s banquet. Our leader, Bob Smith, was

unsure if he could attend so it was postponed until next month. After 30 minutes the meeting was

adjourned. Roll call was answered by 14 members, two leaders, and one guest. Ann Jones led us in

a conservation activity. A bill from the Corner Grocery Store for $21.05 for refreshments for the club

tour was presented. It was announced there would be a club ocer training November 18 and all club

ocers should attend. Bob Smith our leader thanked everyone for their help at the fair. Bob Smith our

leader recognized our two state fair exhibitors. We talked again about the club having a new members’

meeting and decided to have one October 25 at 7:30 at the old school house.

Decide which of the following items are the most newsworthy.

 A club member’s prize heifer got loose from the pasture last week.

 Your former club leader’s family is recognized as the Maryland 4-H Family of the Year.

 National 4-H Council is releasing new guidelines regarding use of the name and emblem.

 Your club participated in a service-learning opportunity to increase the recycling eorts in a

local school.

 Your club is hosting a face-painting booth at the county/city 4-H carnival.

 The club president has been awarded a local 4-H scholarship.

 A former 4-H member of your club has been hired as a county/city 4-H educator in a county

100 miles from your community.

 The local youth organization sent a thank-you note to your club training military families on

the National 4-H science experiment.

 A new State 4-H Leader has been named.

 The newly named State 4-H Leader was a member of your 4-H club 20 years ago.

 A member of your 4-H club took a picture that will be featured on the cover of Momentum,

the College of Agriculture and Natural Resources monthly magazine.

A Parliamentary Party

Use this game for a breakout session with Presidents, Vice Presidents, and Parliamentarians or

with the entire group to teach the importance of parliamentary procedure.

Estimated time: 15 minutes

Materials Needed: index cards, printed roles, gavel

Facilitator: In order to run successfully, every meeting must have some basic ground rules for its

participants. The same holds true for your club meetings. Parliamentary procedure is an excellent way to

bring order to the chaos that can happen in youth meetings. In this activity, experience a meeting without

any rules and learn the value of parliamentary procedure.

Benets of parliamentary procedure

 Makes the meeting run more smoothly.

 Gives the president a way to stay on track and monitor the conduct of members.

 Models the democratic process for fair decision-making.

 Allows all to participate.

 Gives 4-H’ers and adults alike a reference for what formal business meetings should be like.

 Gives members a sense of security since the basics rarely change. This is especially helpful when the

club has many younger members. If they can anticipate what is going to happen, they may be more

attentive than if they are completely lost during the meeting.

How to play:

 Prepare note cards with instructions for each participant.

 Be sure each card is dierent and that you have one set of instructions for each member of the group.

 Example role: “As soon as the president says, ‘Is there any new business?’, say that you think the

club should have a party. Don’t wait for the president to call on you, just start talking. There may

be others trying to talk about something else, but talk rst and keep talking until everyone does

what you want.”

 “Stand up and be recognized by the president during committee reports. Speaking very, very

quietly and mumbling, discuss the booth ideas your committee has come up with for the county/

district 4-H carnival. Repeat yourself when asked to, but still with a very, very quiet voice.”

 Distribute a card to each member.

 Identify someone to be the president to conduct the meeting.

 When the president calls the meeting to order, if the members do their assigned roles, then almost

everyone will try to talk about what they want the club to do. Let this go on for several minutes. Stop the

activity when members are really getting into their roles.

 Discuss the activity using the following questions.

 What’s one word would you use to describe what was going on?

 Are you going to get anything done at this sort of meeting? Why or why not?

 What could you do dierently to solve the problem or get something done at the meeting?

 What process do you usually use when making a group decision?

 How could parliamentary procedure be used with this group?

 What are some examples of decisions that are made when everyone would need to have their

voice heard?

Mock Meeting Worksheet:

The regular monthly meeting of the _________________________________ 4-H club was on

______________ at ______________________________. President ___________________________

called the meeting to order at _______________. __________________________ led the Pledge of

Allegiance and ____________________ led the 4-H Pledge. Song Leader _______________________

led the club in singing ________________________.

Roll call was answered with “____________________________________________.”

The minutes of the previous meeting were approved as read/corrected. Treasurer

____________________ reported that the club had $___________ in the account and $____________

in outstanding bills for __________________________. ____________________ (ocer), reported

that ______________________________________________________________________________

_________________________________________________________________________________.

_____________________ (ocer) reported that ___________________________________________

_________________________________________________________________________________.

Club Leader ______________________ reported that ______________________________________

_________________________________________________________________________________.

Committee Reports: _________________________________________________________________

_________________________________________________________________________________.

Unnished Business: ________________________________________________________________

_________________________________________________________________________________.

Date: _____________________Time: _________ Place:___________________________________

Total Attendance:_______ Members:_______ Adults:_______ Visitors: _______

New Business: ______________________________________________________________________

__________________________________________________________________________________

Announcements: ____________________________________________________________________

_________________________________________________________________________________.

__________________ moved to adjourn. The motion was seconded by ____________________ and

passed/failed.

Program: _____________________________________________ by __________________________.

Refreshments were prepared by _______________________________________________________.

Secretary: ________________________________ (sign)

Mock Meeting Worksheet:

Sample Deposit Slip:

4-H Oﬃcer Training Evaluation

Check all that apply to you:

I am a: _________ 4-H member

______ Junior age 8-10

______ Intermediate age 11-13

______ Senior age 14-18

______ 4-H parent

______ 4-H UME volunteer

Not Really Pretty Much

Denitely

Yes!

    

I was made to feel welcome as

I arrived.

1 2 3 4 5

I enjoyed the activities and they

helped me to get acquainted

with others.

1 2 3 4 5

I learned how a 4-H business

meeting should be conducted.

1 2 3 4 5

The mock business meeting

was helpful.

1 2 3 4 5

The practice activities were

helpful.

1 2 3 4 5

My questions were answered

in a way that was easy to

understand.

1 2 3 4 5

I feel I can now do a good job

as an ocer.

1 2 3 4 5

One new thing I learned was:

One thing I would change is:

Answers to “Do You Know Parliamentary Procedure?” on page 9:

T, F, F, F, F, T, F, F, F, T

Additional Maryland 4-H Resources Available:

https://extension.umd.edu/4-h

This publication was reviewed and adapted for use in Maryland 4-H by: Elizabeth Hill,

Alganesh Piechocinski, Cynthia Warner and Kendra Wells, November 2005

Nia Imani Fields, July 2019

Adapted from 4-HOcerTrainingmadeeasy…Facilitator’sGuide

Kansas State University Agricultural Experiment Station and Cooperative Extension Service

University of Maryland Extension programs are open to all and will not discriminate against anyone

because of race, age, sex, color, sexual orientation, physical or mental disability, religion, ancestry or

national origin, marital status, genetic information, political aliation, or gender identity and expression.