childhood education and job training, as well as any program that is administered by an education agency or institution. Second,
Federal and State Authorities may allow access to education records and PII without consent to researchers performing certain types
of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain
certain use-restriction and data security promises from the entities that they authorize to receive PII, but the Authorities need not
maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may
collect, compile, permanently retain, and share without consent PII from education records, and they may track participation in
education and other programs by linking such PII to other personal information that they obtain from other Federal or State data
sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant
student records systems.
Students may allow information to be released to specific individuals by completing the FERPA Consent Form, available from the
University Registrar’s Office. Students may change their consent at any time.
Directory Information
Directory information is considered to be public information unless requested that it be kept confidential. Directory Information
includes: first and last name, local address, permanent address, cell phone listing, permanent telephone listing, campus email
address, photograph, date of birth, dates of attendance, major field(s) of study, class standing (First Year, So., Jr., Sr., etc.),
participation in activities/sports, degree(s) received, awards and honors received, weight/height of members of athletic teams,
enrollment status (e.g. undergraduate, graduate, full-time, part-time). Although the information listed above is considered public
information, the university does not release lists of students or name-and-address labels to businesses or agencies outside the
university. Likewise, the university does not release information regarding applicants to outside agencies.
If students do not want the University to release certain types of directory information without prior consent, they may choose to
“opt-out” of this FERPA exception by completing a Directory Information Opt-Out request, as provided by the University Registrar’s
Office. A student who has opted-out from the release of directory information, in accordance with this policy/procedure for opting
out, will remain flagged until the student requests that the flag be removed by completing and submitting the revocation section of
the Opt-Out request to the University Registrar’s Office. It is important to consider the potential consequences of restricting the
release of directory information. If you restrict release of directory information, Midland University will be unable to place your name
in publications such as honors and graduation programs, to confirm graduation and dates of attendance to potential employers, to
verify enrollment with organizations such as insurance companies or to send notifications about specialized scholarships.
Requesting Access to Your Records
Students may request a copy of their educational records by presenting identification and a signed, formal written request to the
University Registrar. The University Registrar determines the existence, location, and status of the records to which access is sought.
Notification is given within 10 days regarding when the records will be made available for inspection. There may be occasions when
the record may not be copied, if doing so may compromise another student’s or faculty member’s privacy.
Requesting an Amendment to Your Records
Students have the right to request an amendment to their records if they believe they are inaccurate, misleading, or in violation of
privacy rights. Students should submit a signed, formally written request to the University Registrar. The written request should
identify the portion of the record you want amended and reasons why you believe the record is inaccurate, misleading or in violation
of privacy or other rights. If the request is denied, the University will notify the student of the right to a hearing to challenge the
decision. The University schedules a hearing and notifies the student of the date, place, and time. Students are given full and fair
opportunity to present evidence relevant to issues raised in the original amendment request. Students may be assisted by one or
more individuals, including an attorney. The University prepares a written decision that includes a summary of the evidence
presented and reasons for the decision. If the University decides the information in the record cannot be changed, students are
notified that they can place a statement in their record to set forth their reasons for disagreement with the decision.
If the University decides that the information is inaccurate, misleading, or in violation of the student’s right of privacy, the University
will amend the record and notify the student, in writing, of such action.
FERPA Violations
If a student believes that FERPA rights have been violated, the student may file a written complaint with the Family Educational
Rights and Privacy Act Office:
Family Educational Rights and Privacy Act Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, D.C. 20202