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Canada”; not “the U.S. and Canada”, “Canada and the U.S.” or “Canada and the United States”.
The formal, long name of the “United States of America” is only used in the opening, top line.
Use the formal short name, “the United States”, throughout the remainder of the citation.
A4.3.9. Ensure the name of the Military Service is consistent throughout the citation. For
example, do not type “Canadian Armed Forces” immediately below the recipient’s name in
the opening line, then use “Armed Forces of Canada” in the closing line.
A4.3.10. Ensure the information in the citation is consistent with the supporting documents,
such as the name and grade of the recipient and the type of award approved.
A4.3.11. Ensure the citation includes at least 2 to 3 substantive accomplishments.
A4.3.12. Avoid the use of absolutes or unquantifiable statements whenever possible.
Examples are “unparalleled”, “unprecedented”, or “invaluable”.
A4.3.13. Alternate the use of a person’s name throughout the citation using pronouns.
Following the opening line that states “the President of the United States…”, type the
recipient’s full grade and name, position, and inclusive dates for the award. Start the next
sentence with the recipient’s grade and name. For example, “General Smith led the Canadian
Armed Forces’ initiative to…” Alternate the use of the recipient’s proper name and pronouns
throughout the citation, while using the recipient’s name and grade in the closing line.
A4.3.14. Ensure the recipient’s country is used consistently throughout the citation. Many
countries have several formal variations of their name. For example, the formal long name for
the U.S. is the “United States of America” and the formal short name is the “United States”.
A4.3.15. Typically use “his country” or “her country” in the closing line.
A4.4. Combined Certificate and Citation. Prepare a combined certificate and citation for the
MSM, AM, AAM, ASCOM, ASAM, PUC, GUC, MUA, ASOEA, and ASOUA. The citation is
collocated on the certificate. Follow the additional guidance in paragraphs A4.2 and A4.3.
A4.5. Special Orders. Separate special orders are only required to authenticate the MOH, AFC,
SS, DFC, AmnM, BSM, PUC, GUC, MUA, ASOEA, and ASOUA. The citation for these awards
will be added to the special order (see Figure A4.1.). For all other awards, the special order
number and special order date will be placed on the on top of the line on the lower right side of
the certificate (see paragraph A4.2.4.). Place the award condition (i.e., retirement, service, etc.),
and personnel accounting symbol code (see Figure A4.2) at the bottom of the certificate.
A4.5.1. Award approval authorities are responsible for preparing, publishing, reproducing,
distributing, maintaining, and retiring all special orders they publish. Approval authorities may
designate (verbally or in writing) an orders publishing official--an officer, a noncommissioned
officer in the grade of E-5 (or above), or a civilian employee (GS-5 or above), to publish special
orders.
A4.5.1.1. Publish a “G” series special order to approve an award starting with “1” for each
fiscal year (Example: G-0001, G-0002, G-0003, etc.).
A4.5.1.2. The effective date of awards is the closing date (last day of period recognized,
or date of action or act) of the time period, date of action, or service period recognized,
regardless of the order date or date the combined citation and certificate or individual
certificate was signed or dated by the approval authority.