DoD Instruction 5410.19 Volume 1, "Community Outreach Activities

DOD INSTRUCTION 5410.19, VOLUME 1

OMMUNITY OUTREACH ACTIVITIES: POLICY OVERVIEW AND

EVALUATION PROCEDURES

Originating Component: Office of the Assistant to the Secretary of Defense for Public Affairs

Effective: September 29, 2021

Releasability: Cleared for public release. Available on the Directives Division Website

at https://www.esd.whs.mil/DD/.

Reissues and Cancels: DoD Instruction 5410.19, “Public Affairs Community Relations Policy

Implementation,” November 13, 2001

Incorporates and Cancels: DoD Directive 5410.18, “Public Affairs Community Relations Policy,”

November 20, 2001

DoD Instruction 5410.20, “Public Affairs Relations with For-Profit

Businesses and Business Industry Organizations,” September 29, 2016

Approved by: John F. Kirby, Assistant to the Secretary of Defense for Public Affairs

Purpose: This instruction is composed of multiple volumes, each containing its own purpose. In

accordance with the authority in DoD Directive (DoDD) 5122.05:

• This instruction establishes and implements policy, assigns responsibilities, prescribes procedures,

and establishes requirements for DoD participation in community outreach activities.

• This volume:

o Establishes policy and prescribes guidelines for determining whether an event should be

considered eligible for DoD support as a community outreach activity.

o Provides guidance for addressing requests for DoD aviation and non-aviation support for public

events.

o Provides guidance for addressing requests concerning use of DoD visual information (VI)

materials, including requests to use DoD VI for commercial purposes.

DoDI 5410.19-V1, September 29, 2021

TABLE OF CONTENTS 2

TABLE OF CONTENTS

SECTION 1: GENERAL ISSUANCE INFORMATION .............................................................................. 4

1.1. Applicability. .................................................................................................................... 4

1.2. Policy. ............................................................................................................................... 5

1.3. Information Collections. ................................................................................................... 6

SECTION 2: RESPONSIBILITIES ......................................................................................................... 7

2.1. Assistant to the Secretary of Defense for Public Affairs (ATSD(PA)). ........................... 7

2.2. Director, Defense Media Activity (DMA). ....................................................................... 8

2.3. DoD Component Heads. ................................................................................................... 8

2.4. Secretaries of the Military Departments. .......................................................................... 9

2.5. Geographic Combatant Commanders (CCDRs). .............................................................. 9

2.6. Commander, USNORTHCOM. ...................................................................................... 10

SECTION 3: OVERARCHING OUTREACH GUIDELINES ..................................................................... 11

3.1. Objectives. ...................................................................................................................... 11

3.2. National and International Media Interest. ..................................................................... 11

3.3. Broad Criteria for Dispersing Resources. ....................................................................... 11

3.4. Common Interest to the Community............................................................................... 12

3.5. Return on Investment. ..................................................................................................... 13

3.6. Procedures when Supporting Recruiting Efforts. ........................................................... 13

3.7. Controversial and Ideological Events. ............................................................................ 14

SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS ............................. 15

4.1. Restricted Admission. ..................................................................................................... 15

4.2. Restricted Membership. .................................................................................................. 15

4.3. Restricted Access to Organizational Data. ...................................................................... 15

4.4. Civilian Visitors Interaction with Military Equipment. .................................................. 16

4.5. Surprise Welcome Homecomings and Similar Events. .................................................. 16

4.6. Demeaning or Menial Use of DoD Personnel. ............................................................... 17

4.7. Voluntary Support: Official Versus Unofficial Capacity. ............................................. 17

a. Voluntary Support in an Official Capacity. ................................................................. 17

b. Voluntary Support in an Unofficial Capacity. ............................................................. 18

4.8. Incidental Participation. .................................................................................................. 20

4.9. Participation in Partisan Political Activities. .................................................................. 20

4.10. Fundraising Events........................................................................................................ 20

SECTION 5: FUNDING COMMUNITY OUTREACH ACTIVITIES .......................................................... 22

5.1. Funding Sources.............................................................................................................. 22

5.2. O&M Funds. ................................................................................................................... 22

5.3. Unsolicited Gifts to Fund Musical Units. ....................................................................... 23

5.4. Gifts to Fund Non-Musical Outreach Resources. ........................................................... 24

SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT .......................... 25

6.1. Processing Event Sponsor Request. ................................................................................ 25

6.2. Request for Support Within USNORTHCOM AOR. ..................................................... 25

6.3. OCONUS Outreach Activities and CONUS-Based Resources. ..................................... 26

a. Activity Request and Evaluation. ................................................................................. 26

b. Trip Duration. .............................................................................................................. 27

DoDI 5410.19-V1, September 29, 2021

TABLE OF CONTENTS 3

c. CONUS-Based Support for OCONUS Activities. ....................................................... 28

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS ....... 31

SECTION 7: COMMERCIAL USE OF DOD VI .................................................................................... 44

7.1. Review Authority. ........................................................................................................... 44

7.2. Authorization. ................................................................................................................. 44

7.3. Non-DoD Sources of DoD VI......................................................................................... 44

7.4. DoD VI on Non-Governmental Organization Electronic messaging Services. .............. 45

7.5. Exceptions. ...................................................................................................................... 45

7.6. VI Galleries and Public Use Notice of Limitations. ....................................................... 46

7.7. DoD and Military Department Seals............................................................................... 47

7.8. Military Emblems, Logos, and Other Insignia................................................................ 47

GLOSSARY ..................................................................................................................................... 48

G.1. Acronyms. ...................................................................................................................... 48

G.2. Definitions. ..................................................................................................................... 48

REFERENCES .................................................................................................................................. 61

TABLES

Table 1. Graphical Depiction of Required Endorsement and Approval Authorities for Hawaii,

Alaska, and the Most Commonly Requested Locations OCONUS .............................................. 26

FIGURES

Figure 1. Standardized Decision Worksheet ................................................................................ 31

Figure 2. DoD Non-Endorsement Disclaimer ............................................................................. 44

Figure 3. Government Website Public Use Notice of Limitations .............................................. 46

DoDI 5410.19-V1, September 29, 2021

SECTION 1: GENERAL ISSUANCE INFORMATION 4

SECTION 1: GENERAL ISSUANCE INFORMATION

1.1. APPLICABILITY.

This volume:

a. Applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs

of Staff and the Joint Staff, the Combatant Commands (CCMDs), the Office of Inspector General

of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other

organizational entities within the DoD (referred to collectively in this volume as the “DoD

Components”).

b. Applies to all DoD community outreach activities regardless of name, activity, or

sponsorship.

c. Applies to military support for recruiting operations only when planned support is part of

a larger community outreach event.

d. Does not apply to:

(1) Recruiting efforts that are restricted to events not open to the general public, such as

school assemblies and clinics or other activities that are designed to meet accession goals.

(2) Defense support of civil authorities and qualifying entities pursuant to DoDD

3025.18 and related issuances, including DoD Instruction (DoDI) 3025.20.

(3) Voluntary participation in community or civic events by DoD personnel when they

are:

(a) Participating in a personal capacity;

(b) Participating during an off-duty period;

(d) Wearing civilian attire.

(4) Military-to-military engagements that are initiated solely for training purposes

between the U.S. military and foreign militaries. For the purpose of this volume, this may

include an individual military musician (not an ensemble) accepting an invitation to train with a

foreign military musical unit to improve skill proficiency or perform for an exclusive foreign

military audience.

(5) The participation of military personnel in commercially sponsored entertainment

media not of a public service nature. This type of participation is governed by DoDI 5410.16.

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SECTION 1: GENERAL ISSUANCE INFORMATION 5

(6) The use of military resources during peacetime civil emergencies in the United States

and U.S. territories and possessions. This resource use is governed by DoDD 3025.18 and DoD

Manual 3025.01.

(7) Foreign disaster relief. Such relief is governed by DoDD 5100.46.

(8) Static displays for foreign military sales.

1.2. POLICY.

a. Community outreach programs are established and command relationships are delineated

throughout the DoD for conducting community outreach activities and programs in accordance

with DoDD 5122.05.

b. Service members participating in community outreach activities are generally required to

wear their military uniforms. DoDI 1334.01 governs the wearing of the uniform for other

circumstances that may have public affairs (PA) implications.

c. DoD Components (including the Reserve Components and Reserve Officer Training

Corps) may use available resources and material to foster and further good relations with

communities in the United States or abroad in accordance with DoDD 5122.05 and this

instruction. Community outreach activities should be in DoD’s best interest and enhance

understanding of U.S. defense posture and capabilities, by increasing public exposure to, and

understanding of military personnel, facilities, equipment, and programs in a fiscally responsible

manner.

d. PA policy and procedures will be applied consistently DoD-wide to evaluate requests for

military support to community outreach activities.

e. Safety is paramount for civilian visitors, including other Federal or State government

employees, when interacting with any aspect of military equipment.

f. The DoD will maintain its brand and reputation pursuant to DoDD 5535.09, consistent

with DoDD 5122.05. Particular efforts will be taken to avoid implying that DoD endorses any

particular business industry organizations, for-profit businesses, nonprofit organizations, or other

non-Federal entities (NFEs) that seek to use for commercial purposes:

(1) DoD VI;

(2) DoD and Military Department seals, names, symbols, or insignia; or

(3) Similar marks owned or controlled by DoD Components.

g. Consistent with Sections 7321-7326 of Title 5, United States Code (U.S.C.) and DoDD

1344.10, DoD personnel may not participate in partisan political activity.

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SECTION 1: GENERAL ISSUANCE INFORMATION 6

h. Community outreach activities will be protected by operations security programs. Critical

information and indicators associated with military operations and activities will be protected

during community outreach activities in accordance with DoDD 5205.02E.

1.3. INFORMATION COLLECTIONS.

a. DD Form 2535, “Request for Military Aerial Support” and DD Form 2536, “Request for

Armed Forces Participation in Public Events (Non-Aviation),” referred to in Paragraphs 6.1.a.,

6.1.b., 6. 3.c.(1), 6.3.c.(2), and Part I of Figure 1 of Appendix 6A, have been assigned Office of

Management and Budget control number 0704-0290 in accordance with the procedures in

Volume 1 of DoD Manual 8910.01.

b. The exception to policy (ETP) packet, referred to throughout this volume, does not require

licensing with a report control symbol, in accordance with Paragraph 1.b.(9) of Enclosure 3 of

Volume 1 of DoD Manual 8910.01.

DoDI 5410.19-V1, September 29, 2021

SECTION 2: RESPONSIBILITIES 7

SECTION 2: RESPONSIBILITIES

2.1. ASSISTANT TO THE SECRETARY OF DEFENSE FOR PUBLIC AFFAIRS

(ATSD(PA)).

The ATSD(PA):

a. Establishes policies and guidance for the conduct of all DoD PA outreach programs and

activities.

b. Oversees the implementation of procedures in this instruction.

c. Has the authority to grant exceptions to the policies and procedures in this volume.

d. Has final approving authority for requests for Military Departments’ participation in

community outreach activities that are highly likely to attract national or international media

interests, except as delegated, in support of or involving:

(1) National or international events in the United States and U.S. territories and

possessions, including but not limited to presidential inaugurations, State funerals, opening

season and playoff games for national sporting events, and other nationally broadcast programs.

(2) Events or programs outside the continental United States (OCONUS) and U.S.

territories and possessions that are likely to:

(a) Draw interest from U.S. domestic media;

(b) Affect an area beyond a CCMD’s area of responsibility (AOR); or

(3) Events when the Office of the Assistant to the Secretary of Defense for Public Affairs

(OATSD(PA)) coordinates the support of more than one DoD Component.

(4) Other Federal Government agencies, including requests sponsored by members of

Congress in support of events in the National Capital Region (NCR).

e. Establishes policy on the commercial use of DoD VI that contains DoD materiel,

uniforms, and insignia, in accordance with applicable statutory and regulatory limitations,

including Chapter 45 of Title 10, U.S.C.; Chapter 33 of Title 18, U.S.C.; and Part 53 of Title 32,

Code of Federal Regulations (CFR).

f. Is the approving authority for all DoD resources based in the continental United States

(CONUS) that travel OCONUS to participate in community outreach activities.

g. Establishes policy for civilian visitors operating military equipment during community

outreach activities.

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SECTION 2: RESPONSIBILITIES 8

h. Coordinates and oversees broad public communication with and messaging to NFEs

regarding DoD-level issues.

i. Oversees Pentagon tours, briefings, and visitor programs that explain the missions,

operations, and requirements of the DoD and the DoD Components, and ensures all official tour

requests and related details are coordinated and approved through appropriate OATSD(PA)

leadership channels. This may include, but will not be limited to, collaborating with the State

Department’s International Leadership Visitor Program.

j. Oversees the development of the annual DoD Public Affairs Community Engagement Plan

that consolidates the goals of the Military Departments and CCMDs, identifies key events and

observances that support a broad DoD outreach mission, and establishes overall outreach

measurements for the DoD Components to determine their return on investment on community

outreach efforts.

k. Ensures DoD information submitted for PA review is coordinated with the Defense Office

of Prepublication and Security Review, if required in accordance with DoDIs 5230.09 and

5230.29.

2.2. DIRECTOR, DEFENSE MEDIA ACTIVITY (DMA).

Under the authority, direction, and control of the ATSD(PA), the Director, DMA:

a. Implements procedures and internal controls for commercial use of DoD VI throughout all

media and electronic messaging services under DMA control (e.g., DoD websites, official social

media sites, motion and still imagery products, print, radio, and television).

b. Oversees the education and training of the VI and PA communities in use of VI for

commercial purposes in compliance with this volume.

c. Posts the Public Use Notice of Limitations prescribed in Figure 3 of this volume in a

prominent location on all DoD VI gallery websites and official social media sites, as physically

workable.

d. Provides on the DoD home page (www.defense.gov) a prominently displayed link to

Figure 3 language found at http://www.dimoc.mil/resources/limitations so DoD Components can

comply with this volume.

2.3. DOD COMPONENT HEADS.

The DoD Component heads:

a. Ensure that approved community outreach activities comply with this volume’s

requirements.

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SECTION 2: RESPONSIBILITIES 9

b. Coordinate support with other DoD Components involved in the same community

outreach activities.

c. Ensure all publicly accessible web pages owned or managed by their component

prominently display or link to Figure 3 found at http://www.dimoc.mil/resources/limitations, and

any NFE requests to use DoD VI for commercial purposes are referred to this link.

d. Provide direction and guidance for outreach activities in areas for which they have

command responsibility, consistent with the guidance in this volume.

2.4. SECRETARIES OF THE MILITARY DEPARTMENTS.

In addition to the responsibilities in Paragraph 2.3., the Secretaries of the Military Departments:

a. Oversee community outreach activities or approve participation of the Military Service

concerned in public events in AORs not otherwise reserved or assigned in Paragraphs 2.1. and

2.5.

b. Authorize local cross-border PA activities on military installations adjacent to the U.S.-

Canadian, or U.S.-Mexican borders, after proper coordination with:

(1) United States Northern Command (USNORTHCOM).

(2) Applicable U.S. embassies or consulates.

(3) The OATSD(PA).

(4) The Defense Security Cooperation Agency within the Office of the Under Secretary

of Defense for Policy, if applicable.

c. Issue implementing guidance regarding civilian visitors being permitted to operate

individual small arms and other equipment not prescribed in Paragraph 4.4.

d. Designate a PA outreach representative at the Military Service headquarters level to

participate in the annual development of the DoD Public Affairs Community Engagement Plan

led by the OATSD(PA).

e. Develop and authorize an annual DoD Public Affairs Community Engagement Plan for

the Military Service concerned that is part of the DoD Public Affairs Community Engagement

Plan referenced in Paragraph 2.1.j.

2.5. GEOGRAPHIC COMBATANT COMMANDERS (CCDRS).

In addition to the responsibilities in Paragraph 2.3., the geographic CCDRs:

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SECTION 2: RESPONSIBILITIES 10

a. Use in-theater resources as a first resort to provide ceremonial support, if available, for

community outreach programs before recommending the use of ceremonial or aerial resources

from outside the AOR.

b. Serve as the approval officers for in-theater ceremonial and aviation assets requested for

community outreach events within their respective CCMD AOR. Approval authority for aerial

support may not be delegated below the CCMD headquarters’ chief of PA.

c. Execute community outreach activities in overseas areas for which they have command

responsibility. Plans for outreach activities in foreign countries must be coordinated with the

applicable U.S. embassies or consulates, in accordance with pertinent country plans.

d. Designate a PA outreach representative at the CCMD level to participate in the annual

development of the DoD Public Affairs Community Engagement Plan.

e. Retain approval authority for interagency cooperation in the assigned area of operation.

2.6. COMMANDER, USNORTHCOM.

In addition to the responsibilities in Paragraphs 2.3. and 2.5., the Commander, USNORTHCOM,

retains endorsement authority for community outreach activities in Canada, Mexico, the

Bahamas, and Puerto Rico.

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SECTION 3: OVERARCHING OUTREACH GUIDELINES 11

SECTION 3: OVERARCHING OUTREACH GUIDELINES

3.1. OBJECTIVES.

Community outreach activities implemented by DoD Components will:

a. Increase public awareness, trust, and understanding of the DoD and the Military

Departments, including their missions, activities, policies, and requirements.

b. Inspire patriotism through observance of the traditions of the Military Departments and

the examples set by Service personnel.

c. Preserve new and enduring overseas relationships with allies, coalition, and multi-national

partners.

d. Maintain a reputation as a good neighbor within communities at home and abroad, as well

as a respected and professional organization charged with the responsibility of national security.

e. Support the personnel recruiting and retention programs of the Military Departments.

f. Engage, educate, and empower the public, at home and abroad, to support the DoD and

Service members worldwide.

3.2. NATIONAL AND INTERNATIONAL MEDIA INTEREST.

a. Requests for military participation in sporting events or community outreach activities that

are highly likely to garner national or international media interest must be forwarded through

command channels to the OATSD(PA) for awareness prior to the event.

b. Public Affairs Officers (PAOs) will:

(1) Provide as much lead time as possible in case the ATSD(PA) needs to exercise the

responsibilities in Paragraph 2.1.d. or provide specific guidance for the event.

(2) Use guidance in this instruction and their best judgment to forward any requests for

approval that by their nature or because of expected news media coverage could be of significant

national or international interest.

c. Likewise, geographic CCDRs should use their discretion in notifying OATSD(PA) of

community outreach activities in their AOR that are likely to draw significant media attention in

the U.S. or significant international interest beyond their AOR.

3.3. BROAD CRITERIA FOR DISPERSING RESOURCES.

Because resources for community outreach activities are limited, geographic dispersion of

resources is necessary. Decentralized planning and geographic dispersion of DoD resources for

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SECTION 3: OVERARCHING OUTREACH GUIDELINES 12

community outreach activities must accommodate variation in local conditions and requirements.

During resource planning stages, PAOs will, at a minimum:

a. Ensure community outreach activities are in the best interest of the DoD and support the

community as a whole.

b. Ensure community outreach activities do not interfere with the performance of other

official duties, accomplishment of operational missions, mission-essential training or materiel

upkeep, or other readiness requirements.

c. Consider comparable events sponsored by NFEs to determine whether similar support

could be provided to each NFE, if requested.

d. Maximize military musical unit opportunities by scheduling multiple public performances

per trip in a geographic region whenever possible. However, military musical units must adhere

to the principles of ethical conduct in Subpart 2635.101 of Title 5, CFR and Chapter 30 of

Volume 12 of DoD 7000.14-R. Military musical units will not solicit event organizers for

participation in NFE events.

e. Use authorized fund sources in accordance with applicable statutes, Executive orders, and

other DoD guidance.

f. Adhere to applicable laws, regulations, and DoD policy, in particular, the government-

wide and DoD rules pertaining to political activities (i.e., no official participation in partisan

political activity) and ethical conduct (e.g., avoiding preferential treatment, improper

endorsement, and misuse of government resources). Chapter 73 of Title 5, U.S.C. and Parts

2635 and 3601 of Title 5, CFR, address Federal Government-wide standards of conduct and DoD

implementing regulations. The ethics rules for DoD personnel are further prescribed in DoD

5500.07-R.

3.4. COMMON INTEREST TO THE COMMUNITY.

Community outreach support must be confined to those activities that are of common public

interest and benefit to a local, State, regional, national, or broadly representational community,

unless support is specifically authorized by statute or Executive order.

a. Nonpartisan patriotic events open to the public are usually of common interest and

benefit.

b. Events where attendance is by invitation only also may be considered to be of common

interest and benefit if invitations are extended to a cross-section of a broad community. For

example, an association convention representing an entire industry could constitute common

interest. A meeting of representatives from only one organization, firm, or business in that

industry, however, generally would not be considered to represent the common interest.

c. Nonpartisan events sponsored by local, State, or Federal Governments; schools; civic

organizations; veterans associations; or recognized organizations whose primary purpose is to

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SECTION 3: OVERARCHING OUTREACH GUIDELINES 13

foster public service, patriotism, understanding of national security issues, or public appreciation

of U.S. national heritage are generally considered to be in the common public interest.

d. Testimonials, tributes, roasts, or honors to individuals are not generally of common

interest or benefit to a community at large.

e. Community outreach support to events sponsored by organizations with a narrow

membership base or interest, such as commercial enterprises, religious or sectarian organizations,

or ideological organizations, may occasionally be considered to be in the common public interest

when it is clear the support primarily benefits the community at large, rather than the sponsoring

organization. Examples of such instances include the use of a:

(1) House of worship as a site for a public concert, speech, or display, when the activity

is not part of a religious service.

(2) Shopping mall as a site for an event when the site is made available as a community

service and not as a promotion or commercial venture.

(3) Local airport for an aviation event. Qualifying air shows are of general community

interest.

f. Restricted events described in Paragraph 4.1. are generally not of common interest to a

community at large.

3.5. RETURN ON INVESTMENT.

PAOs should ensure community outreach activities support DoD Component priorities and

evaluate such activities against those priorities to show value added and return on investment.

Key areas of measurement should include, but are not limited to, physical audience

demographics and reach; fiscal value of media coverage, when available; and social media

analytics. PAOs should gather annually overall data measurements for major events as

determined by each Military Service, along with outreach categories pre-defined by

OATSD(PA), in preparation for the DoD Public Affairs Community Engagement Plan.

3.6. PROCEDURES WHEN SUPPORTING RECRUITING EFFORTS.

a. Military Departments should consider and take maximum advantage of recruiting

potential at community outreach activities in which they participate.

b. If recruiters are initiating and funding the presence of ceremonial, aerial, or other military

support at an event that is open to the public, the local recruiting station PAO will coordinate

support with the local installation PAO. If non-local military support has been invited, the local

recruiting station PAO will notify, through proper PA channels, the Military Service

headquarters office responsible for the outreach support before participation.

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SECTION 3: OVERARCHING OUTREACH GUIDELINES 14

c. Military musical units should be mindful of assigned touring regions when supporting

recruiting-funded efforts, and notify the musical units assigned to that area before performing

there.

3.7. CONTROVERSIAL AND IDEOLOGICAL EVENTS.

Community outreach is not authorized if it is in support of, or participation in, events or

programs in which public confrontation is planned or likely, or where the apparent purpose is to

stage controversy.

a. Events may not be supported if they promote specific ideological positions or beliefs,

current controversial topics, campaigns, or political posturing (direct or indirect) to lobby for a

particular cause or legislative decision.

b. When an event’s primary purpose is to increase public or media visibility of an NFE, DoD

participation is not authorized. Participation is authorized when an event is intended to facilitate

open and constructive discussions with a community at large. This policy does not prevent DoD

speaker participation in events organized for the fair and equitable exchange of diverse opinion.

See Section 5 in Volume 2 of this instruction for additional guidance on speaking engagements.

Providing more than incidental ceremonial support and a DoD speaker could inappropriately

imply endorsement or preferential treatment of an NFE or issue-specific events.

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SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 15

SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL

CONSIDERATIONS

4.1. RESTRICTED ADMISSION.

Community outreach support of, or participation in, events at which admission, seating, or other

accommodations are restricted on the basis of race, color, national origin, religion, age,

disability, sex, gender identity, or sexual orientation, is not authorized consistent with DoDD

5500.11, DoDD 1440.1, DoDI 1350.02, and other DoD policies related to equal opportunity

matters.

4.2. RESTRICTED MEMBERSHIP.

Community outreach support of, or participation in, events sponsored by organizations

restricting membership on the basis of race, color, national origin, religion, age, disability, sex,

gender identity, or sexual orientation is not authorized consistent with DoDD 5500.11, DoDD

1440.1, DoDI 1350.02, and other DoD policies related to equal opportunity matters.

a. In accordance with Figure 1 in this volume, local PAOs may make an exception for events

sponsored by organizations that have membership restrictions when:

(1) The chief beneficiary of the event is the community as a whole.

(2) There is no other community organization with a non-restrictive membership policy

with which DoD organizations could as effectively interact.

(3) The likelihood of public disturbances is minimal and DoD participation will not bring

discredit on DoD.

b. If DoD associates with an organization with restricted membership, DoD must designate

the relationship as an ETP to prevent public perception that the DoD has endorsed the goals or

objectives of such an organization in any way.

c. All support by the DoD must be understood as being support to the community as a

whole. For example, if a specific church, denomination, or group invited the military to

participate in a program, it could be construed as supporting an organization with a restricted

membership. However, in accordance with Section 119 of Title 36, U.S.C., the first Thursday in

May has been designated the National Day of Prayer when the people of the United States may

unite in prayer, regardless of the religion. Therefore, support to this event could potentially be

provided if it further meets the criteria outlined in Figure 1 of this instruction.

4.3. RESTRICTED ACCESS TO ORGANIZATIONAL DATA.

Community outreach support of events sponsored by organizations whose constitution, bylaws,

membership qualifications, or ritual are withheld from the public are not authorized.

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SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 16

4.4. CIVILIAN VISITORS INTERACTION WITH MILITARY EQUIPMENT.

Direct public interaction with the military is vital to the understanding and ultimate success of

the U.S. military; however, safety risks, actual or perceived, will be kept to a minimum. Civilian

visitors are prohibited from the actual operation of military vessels, aircraft, vehicles, and crew-

served weapons systems (including equipment under the control of the Army National Guard and

Air National Guard). Certain other interactions, including simulator use, are allowed.

a. Civilian visitors may observe military demonstrations as part of a community outreach

activity. Operation of non-prohibited military equipment will remain under the control of

authorized members of the DoD Component.

b. Non-DoD civilians may observe, sit in, ride on, and similarly access military aircraft,

vessels, vehicles, material, and equipment within the bounds of law and applicable regulations.

Civilian guests may have hands-on contact with Service exhibits.

c. Military Departments are responsible for appropriate training, supervision, and

authorizations permitting civilian visitors to operate individual small arms. Any such operation

must be safe and under the direct supervision of DoD employees or military personnel.

d. Civilian visitors may operate other equipment, including small arms, if the equipment is

operated in a safe manner and under the direct supervision of qualified DoD employees or

military personnel.

e. DoD Component use of military transportation such as airlift for civilian visits, tours, or

community outreach activities is allowed if done in accordance with DoDIs 4515.13 and

5122.08.

4.5. SURPRISE WELCOME HOMECOMINGS AND SIMILAR EVENTS.

a. Requests for reunions with a surprise element from non-governmental organizations, such

as sports organizations, businesses, schools, and media outlets, to capture individual family

reunions and homecomings, particularly if staged for media or public viewing, should be

carefully considered. PAOs must determine whether support would negatively impact the

family, Military Service mission, deployment rotations, or unit morale.

b. If PAOs conclude such a request is an opportunity that could benefit a Military Service or

DoD, then they must oversee the project from planning to execution.

c. PAOs also should explore alternative ideas that provide a broader opportunity to showcase

Service members and the military mission and to convey DoD or Service messages and

priorities.

d. When an entertainment media or documentary production would benefit from a re-enacted

homecoming, the production should be consistent with DoDI 5410.16.

DoDI 5410.19-V1, September 29, 2021

SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 17

e. Media days may be arranged for unit farewells and returns. News media coverage of a

unit (any Military Service), squadron, or naval vessel return from deployment that is open to the

public is not restricted by this volume.

4.6. DEMEANING OR MENIAL USE OF DOD PERSONNEL.

a. NFE sponsors of community events will not employ military personnel in uniform for

menial or demeaning purposes, in such capacities as:

(1) Ushers, bag handlers, clean-up crew, parking lot attendants, or messengers.

(2) Crowd control, guards, or escorts, including escorts or other forms of support for

beauty pageants, modeling, or similar events.

(3) Golf caddies or pin flag holders at golf tournaments.

(4) Runners during public events conducted outside military installations.

b. Additionally, uniformed Service members will not create the appearance of an official

cordon or similar ceremonial formations as backdrops for sporting or other non-official events.

Using military personnel in roles described in Paragraph 4.6.a. or similar menial capacities

during public events conducted off military installations, as well as “patriotic stage props” with

no PA benefit for DoD, is prohibited.

c. Having Service members stand at various golf holes as guests, receiving recognition by an

announcer, or accepting thanks from sports figures are all examples of permissible activities that

honor Service members. Military appreciation receptions before or after a tournament are also

permitted.

d. Service members may volunteer to hold golf pin flags or conduct similar functions in

civilian attire, which may include wearing a cap or shirt that denotes their branch of service.

4.7. VOLUNTARY SUPPORT: OFFICIAL VERSUS UNOFFICIAL CAPACITY.

a. Voluntary Support in an Official Capacity.

(1) Generally, Service member participation in a community or civic event in uniform

for the purpose of representing the DoD or a specific Military Department is considered to be

attendance in an official capacity and may only be approved when deemed appropriate by a

PAO. This includes circumstances where Service members attend an activity as a result of a

Military Department or OATSD(PA) community outreach call for volunteers.

(a) Responding to a call for military volunteers is generally considered participation

in an official capacity because a PAO will typically deem wearing the uniform to be essential for

the engagement. In these instances, the Military Department’s PAO will identify the appropriate

duty uniform.

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SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 18

(b) If members of multiple Military Services are participating in an activity,

OATSD(PA) will usually identify the appropriate duty uniform.

(2) Service members participating in an official capacity during community outreach

events may not sign indemnification or hold harmless agreements, nor should such members sign

waivers for use of their likeness, for DoD visual imagery, or recorded sound or video footage

involving such members. Forward all such requests to the component PAO for appropriate

consultation with legal counsel.

(3) OATSD(PA) should not sign boilerplate imagery or footage waivers provided by

non-DoD event sponsors without appropriate consultation with legal counsel. OATSD(PA) may,

after appropriate consultation with legal counsel, consider the use of DoD-crafted imagery or

footage authorizations for outreach events involving Service members performing their official

duties when required by the event sponsor (when more than one Military Department is

represented). PAOs will consult the OATSD(PA) for assistance.

(4) When only one Military Department provides official support to an outreach event

and the event sponsor requires an imagery or footage authorization, the Military Department

headquarters PAO should consult with Military Department legal counsel to determine

appropriate action concerning the imagery or footage authorization.

(5) DoD Components that use resources such as a chorus, parachute demonstration team,

or glee club who wear unit insignia as part of a community outreach event must use the resources

as official representatives of the DoD Component and comply with guidance in this volume and

Volume 4 of this instruction.

(a) Official representatives of a DoD Component may wear the uniform to promote

the military organization (e.g., 82nd Airborne Chorus) but the organization may not seek

designation as a nonprofit organization, accept payment for performance, or conduct fundraising

activities outside the organization.

(b) Official DoD Component representatives may not appear or perform at

community outreach activities in an unofficial capacity while wearing unit insignia or in any

similar manner which inappropriately suggests official DoD support of the activity.

outreach purposes as discussed in Volume 4 of this instruction. ATSD(PA) approval is required

before these resources perform outside the prescribed limited AOR.

(6) Military academy cadet or midshipmen ceremonial units must adhere to policies and

procedures prescribed in this instruction and applicable Service directives when entertaining

requests to perform in community outreach activities.

b. Voluntary Support in an Unofficial Capacity.

(1) DoD personnel who voluntarily participate in community or civic events in a

personal capacity, not in military uniform, in an off-duty status, and not identified as a Service

member or by duty title, are generally not subject to restrictions in this volume. However, there

DoDI 5410.19-V1, September 29, 2021

SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 19

are circumstances when PA implications may require Service members and other DoD personnel

to adhere to this instruction to avoid adverse effects on official relationships or mission activities.

Engaging in activities in a personal capacity may still implicate ethics and standards of conduct

concerns, including avoiding appearance of official endorsement or preferential treatment

prohibited by; applicable laws, regulations, and DoD policy.

(2) Service members who voluntarily sign up or receive requests to attend events in an

unofficial capacity but in uniform, must consult their local, immediate commander, who is the

designated approving official for authorizing wear of the uniform in accordance with DoDI

1334.01 and Military Department guidance. Participating voluntarily in uniform may have PA

implications and should be coordinated with the cognizant PAO.

(a) At the local level, Service members must have their unit commander’s approval.

Additionally, the major command should be notified through PA channels of the decision if a

Service member’s appearance in uniform at a public event may garner media interest.

1. The unit commander should consult the local PAO before evaluating PA

implications or determining whether official support should be provided.

2. The local PAO should consult with the appropriate supervisor or commander

concerning disciplinary and performance information for any Service members participating in

uniform to ensure no information exists that may reflect poorly on Service members, their

respective Military Department, or DoD.

3. Local PAOs will notify their major command up to OATSD(PA), if necessary,

using proper protocol and Service PA channels when there is any potential for controversial

media coverage.

(b) When such requests for volunteers are made or individual Service member(s) in

uniform seek to participate in events in a joint base environment, and the decision would be at

the discretion of the local commander, commanders are strongly encouraged to consult with their

legal counsel and PAO, as well as fellow local commanders before making a decision.

Collaboration and coordination is required to minimize inconsistency among Military

Departments.

Service members in uniform is appropriate.

(3) Military musicians may perform in an unofficial capacity as described in Paragraph

4.7.c. in Volume 4 of this instruction.

(4) The appearance of Service members in uniform on electronic messaging services are

subject to Paragraph 7.4. of this volume and may be governed by limitations found in Figure 3.

DoDI 5410.19-V1, September 29, 2021

SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 20

4.8. INCIDENTAL PARTICIPATION.

Commanders, PAOs, and their legal counsel should ensure DoD participation in an NFE-

sponsored event will be incidental and will serve a community outreach purpose so as to avoid

using DoD resources primarily for the financial benefit of an NFE. In assessing whether to

provide incidental support to community outreach events, commanders, PAOs, and legal counsel

will consider whether admission is open to the public and at no charge. In addition, the

Commanders must be able and willing to provide the same support to comparable events that

meet the criteria of this subsection and are sponsored by similarly situated NFEs

a. DoD participation in a public event is not necessarily precluded when a general admission

fee is charged, as long as DoD participation is incidental, as defined in the Glossary, and adheres

to objectives and criteria addressed in Paragraphs 3.1. and 3.3. of this volume, Figure 1, and

applicable law.

b. DoD participation in an event where there is an admission fee or other type of charge will

not be authorized when military participation is a primary attraction. Exceptions include athletic

events of the Military Department academies, performances by aerial demonstration teams, and

certain band concerts as prescribed in Sections 4 and 6 in Volume 4 of this instruction.

4.9. PARTICIPATION IN PARTISAN POLITICAL ACTIVITIES.

Consistent with Section 7321-7326 of Title 5, U.S.C. and DoDD 1344.10, DoD community

outreach activities will not be associated with partisan political activities.

4.10. FUNDRAISING EVENTS.

DoD Components must adhere to Subpart 2635.808 of Title 5, CFR, DoD 5500.07-R, this

instruction, and other applicable laws when requested to support events that include fundraising.

Subpart 2635.808 of Title 5, CFR and DoD 5500.07-R will be determinative if there is a conflict

between the guidance in those regulations and this instruction.

a. Any military support in fundraising events must be incidental.

b. DoD Components will not actively and visibly participate in fundraising events as

proscribed by Subpart 2635.808 of Title 5, CFR. The collective military support provided to an

event may not be the principal draw or attraction for attendees.

(1) For example, incidental and allowable participation would be a color guard

presenting the colors during an opening ceremony and a general officer delivering an official

speech on a subject matter that relates to his official duties. However, a general officer being

advertised as the keynote speaker, along with a color guard, military band, and a military flyover

or parachute demonstration team at an opening ceremony is impermissible active and visible

participation when taken as a whole for the purpose of this instruction.

DoDI 5410.19-V1, September 29, 2021

SECTION 4: RESTRICTIONS, REQUIREMENTS, AND ETHICAL CONSIDERATIONS 21

(2) Note that each segment of support, such as the opening ceremony color guard or the

official speech on an appropriate topic may be appropriate if not constituting the principal basis

or attraction for attending the event. Ensure coordination with appropriate legal counsel if

concerns about permissible participation in fundraising arise.

c. Military musical units may perform a patriotic opener at an NFE-sponsored fundraising

event only if the presentation complies with existing government-wide and DoD ethics rules and

regulations, local resources are available, and support does not otherwise impact official

missions.

(1) No Service member or DoD employee will engage in direct appeals for funds.

(2) The musical unit’s appearance must not be used as a draw for the event.

(3) Military musical units must depart the premises following the presentation of colors

and may not remain for any other portion of a fundraising event.

(4) Military musicians performing in a personal capacity must wear civilian attire and

may not be identified by their military service, rank, or official unit to avoid any inappropriate

appearance of a DoD endorsement of the NFE, its event, or its mission.

d. DoD Components must not give preferential treatment, or the appearance of preferential

treatment, to fundraising events or projects for a single cause, even if the prospective recipient is

a Combined Federal Campaign (CFC) member or the proceeds are to be donated wholly or in

part to one or several charitable CFC organizations. This government-wide restriction reflects

the practical limitations on the DoD’s ability to extend official support on an equal basis to every

local, regional, national, and international charity and is not a direct or indirect expression of the

relative merits of any charitable organization.

e. DoD Components may, on a limited basis, loan DoD facilities and equipment (and the

services of DoD personnel necessary to ensure proper use of the equipment) as logistical support

to a charitable fundraising event sponsored by an NFE when the criteria in Paragraph 3.2.a. of

Volume 2 of this instruction and Chapter 3 of DoD 5500.7-R are met.

DoDI 5410.19-V1, September 29, 2021

SECTION 5: FUNDING COMMUNITY OUTREACH ACTIVITIES 22

SECTION 5: FUNDING COMMUNITY OUTREACH ACTIVITIES

5.1. FUNDING SOURCES.

DoD and Military Services do not have separate operations and maintenance (O&M) accounts

dedicated to all community outreach activities. Community outreach requirements funded in

Military Department O&M appropriation accounts are budgeted for in-line items that also

support numerous non-community outreach activities. PAOs are always subject to applicable

financial management policy concerning funding sources. When in doubt, PAOs should consult

with supporting legal counsel and financial managers to obtain required approval before

obligating funds.

5.2. O&M FUNDS.

a. PA activities must be planned and budgeted to the greatest extent possible. For authorized

community outreach programs, DoD Components may absorb programmed expenses in existing

budget lines if sufficient resources are available. Examples of such programs are:

(1) Official Federal Government events.

(2) DoD or civic-sponsored observances of U.S. or host-country national holidays.

(3) Official civil ceremonies and functions.

(4) Speaking engagements as addressed in Section 5 of Volume 2 of this instruction.

(5) Events considered to be in the national interest or in the professional, scientific, or

technical interest of a DoD Component or unit, when approved by the ATSD(PA), Secretary of a

Military Department, or geographic CCDR, as applicable.

b. DoD Components will budget for PA activities in the accounts used to fund their

operating expenses.

c. The DoD Components will charge all costs of direct support to recruiting and personnel

activities funds of the DoD Components available for executing such activities. However, DoD

Components will not charge sponsoring organizations of community outreach for support at

public events.

d. Except for those programmed O&M funds, DoD Components will not incur costs solely

because of participation in or support of an unbudgeted activity. Such expenditure would be an

additional cost to the government. O&M funds may be spent for incidental costs associated with

unbudgeted, but otherwise authorized, community outreach activities.

e. When an event sponsor offers and the appropriate authority accepts a gift for a ceremonial

unit to perform, DoD Components may spend O&M funds to support a community outreach

activity. However, DoD Components must first consult their ethics counselor to ensure the gift

DoDI 5410.19-V1, September 29, 2021

SECTION 5: FUNDING COMMUNITY OUTREACH ACTIVITIES 23

and gift source is appropriate for DoD acceptance. The gift will be used to reimburse the DoD

Component for the expenditure of O&M funds to support the authorized community outreach

activity.

f. DoD Components should not charge fees for admission, parking, or viewing community

outreach activities, and may not retain or use amounts collected in the absence of specific

statutory authority. Installations may provide special seating for distinguished visitors at no

charge. Components must not charge admission to view military aircraft or other equipment, and

may not sell photos of open house attendees wearing military equipment or clothing or sitting in

military aircraft or equipment. Installations will not impose unreasonable restrictions on visitors

(e.g., prohibiting coolers or food from installations) for the purpose of encouraging purchases on

the installation.

5.3. UNSOLICITED GIFTS TO FUND MUSICAL UNITS.

a. Section 974(d) of Title 10, U.S.C., authorizes the Secretaries of the Military Departments

to accept contributions (monetary and non-monetary) that specifically benefit military musical

units.

b. Unsolicited offers to contribute money, personal property, or services for the benefit of a

military musical unit must comply with the gift acceptance guidance in Volume 12 of

DoD 7000.14-R and align with the current DoD Public Affairs Community Engagement Plan,

PA guidance, and this instruction.

c. Acceptance of cash in the form of currency is prohibited, but cash instruments (e.g., gift

cards or certificates) are authorized.

d. As a condition of an unsolicited gift acceptance, military musical units may publicly

acknowledge a venue donor at a concert through remarks or printed program notes, but not in a

font, style, or type size that attracts attention. Remarks, program notes, and advertisements may

not include or refer to sponsor products or services. Additionally, the military band PAO

concerned must approve any marketing, advertising, or web language used by an NFE that

references an unsolicited gift acceptance and must ensure there is no appearance of official

sanction or implied endorsement by the DoD or the Military Department.

e. Donors may offer to reimburse the Federal Government for expenses for performance

venues and support services (e.g., union lighting, audio, and stage handlers) associated with a

military musical unit’s performance that aligns with DoD’s outreach activities, missions, and

requirements prescribed in this volume or the current DoD Public Affairs Community

Engagement Plan. Such reimbursements must be deposited in the U.S. Treasury as

miscellaneous receipts, unless offered and accepted as a gift under Section 974(d) of Title 10,

U.S.C., or other applicable statutory authority. PAOs should consult Volume 12 of DoD

7000.14-R and supporting legal counsel.

f. Refer to the current Joint Travel Regulations at

www.defensetravel.dod.mil/site/travelreg.cfm for guidance on temporary duty travel allowances

and reimbursable official travel expenses. This regulation may be a guide when an event

DoDI 5410.19-V1, September 29, 2021

SECTION 5: FUNDING COMMUNITY OUTREACH ACTIVITIES 24

organizer agrees to reimburse the government for travel expenses, provided legal counsel

determines reimbursement is allowed.

g. Unsolicited gifts also may be accepted under Section 2601(a) of Title 10, U.S.C.

5.4. GIFTS TO FUND NON-MUSICAL OUTREACH RESOURCES.

a. Requests for military support at unprogrammed community events may include gift offers

of money or property. PAOs should consult legal counsel to determine whether gift acceptance

is allowed.

b. For gift offers involving non-musical ceremonial units, Military Departments may be able

to accept gifts of money and property in accordance with the general gift acceptance authority in

Section 2601(a) of Title 10, U.S.C. DoD Components must comply with gift acceptance policies

in Volume 12 of DoD 7000.14-R.

c. Section 2601(a) of Title 10, U.S.C., does not permit Military Departments to accept a gift

of services. Therefore, ceremonial units and demonstration teams will consult legal counsel for

travel-related gifts that might be prohibited under this authority.

d. Section 2601(a), not Section 974(d), of Title 10, U.S.C., is the authority for acceptance of

gifts for the benefit of drill teams, salute batteries, honor guards, parachute demonstration teams,

or jet demonstration teams.

e. Section 1353 of Title 31, U.S.C., which authorizes agencies to accept gifts of travel

benefits from non-Federal sources, such as transportation and meals, when provided in

connection with attendance at meetings, cannot be used to accept benefits associated with local

travel or events that are essential or required to carry out an agency’s statutory and regulatory

functions. Therefore, this gift acceptance authority is not available for a performance by a drill

team, aerial demonstration team, or an honor guard.

f. A demonstration fee assessed to the public by an organization that operates a

demonstration team is not a gift, and the process of assessing such charges does not constitute

soliciting a gift.

(1) Section 9701 of Title 31, U.S.C., and Federal and DoD user fee policies such as

Office of Management and Budget Circular A-25 and Chapter 4 of Volume 12 of DoD 7000.14-

R, require Federal agencies to assess user fees whenever they provide a service or a thing of

value as a special benefit to an identifiable public recipient, where the benefit is beyond those

provided to the public.

(2) When appropriate, Military Departments should charge demonstration fees to

reimburse the taxpayer for expenses associated with DoD aerial demonstration teams, and

deposit such fees as “miscellaneous receipts” in accordance with Section 3302 of Title 31,

U.S.C.

DoDI 5410.19-V1, September 29, 2021

SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT 25

SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY

OUTREACH SUPPORT

6.1. PROCESSING EVENT SPONSOR REQUEST.

a. All requests for military support at outreach activities must be submitted on a DD Form

2535 found at http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2535.pdf or DD

Form 2536 found at http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2536.pdf,

depending on the type of support desired. DoD Components should use the decision worksheet

at Figure 1 in Appendix 6A when processing requests to ensure standardized outcomes

throughout DoD.

b. The DoD Components must work from a current and completed DD Form 2535 or DD

Form 2536 when processing requests from event sponsors for Military Departments’ support of

community outreach activities. Event sponsors should submit requests to the Military

Department noted on the back of the completed forms. The nearest military installation to the

proposed local event may also process the form.

c. Approval for events of international media interest in accordance with Paragraph 3.2. is

not meant to imply every local community outreach activity in a CCMD AOR must be sent to

the ATSD(PA). Requests of international media interest must be coordinated through the local

U.S. embassy or consulate and CCMD. Approval for requests of international media interest

will be based on program, sponsor, site, and support criteria. OATSD(PA) is the final approving

authority for requests of international media interest, except as delegated.

d. In accordance with this volume and procedures in Volume 4 of this instruction, if a

request requires coordination and approval at the Military Department or OATSD(PA) level, the

request will be forwarded, with a recommendation to the applicable approval level using normal

PA chain-of-command procedures.

6.2. REQUEST FOR SUPPORT WITHIN USNORTHCOM AOR.

The Military Departments retain approval authority for flyovers in Alaska, Puerto Rico, and the

U.S. Virgin Islands. OATSD(PA) retains approval authority for non-local ceremonial support in

Alaska, Puerto Rico, and the U.S. Virgin Islands. Table 1 provides a detailed list of the required

endorsement and approval authorities for aerial demonstration and ceremonial support requests

for the most common areas OCONUS.

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SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT 26

Table 1. Graphical Depiction of Required Endorsement and Approval Authorities for

Hawaii, Alaska, and the Most Commonly Requested Locations OCONUS

Location

Aerial Demonstration

Approval Authority

Ceremonial Support Approval

Authority

Alaska

Military Service

Headquarters PAOs

5,6

Local installation commander

Commander, USNORTHCOM

OATSD(PA)

5,6

Bahamas

OATSD(PA)

Commander,

USNORTHCOM

OATSD(PA)

5,6

Commander, USNORTHCOM

Bermuda

OATSD(PA)

Commander,

USNORTHCOM

OATSD(PA)

5,6

Commander, USNORTHCOM

Canada

Military Services

Commander,

USNORTHCOM

Commander, USNORTHCOM

3,4

OATSD(PA)

5,6

Hawaii

Military Service

Headquarters PAOs

Local Commander

Commander, United States Indo-Pacific

Command

Mexico

Military Service

Headquarters PAOs

3, 5

Commander, USNORTHCOM

3,4,5

OATSD(PA)

Puerto Rico

Military Service

Headquarters PAOs

5,6

OATSD(PA)

5,6

U.S. Virgin Islands

Military Service

Headquarters PAOs

OATSD(PA)

5,6

The Commander, United States Indo-Pacific Command, in their capacity as “the senior commander in Hawaii,” may

conduct their own community outreach activities, or coordinate support of public events involving multiple Military

Service participation, unless the ATSD(PA) delegates otherwise.

The Commander, USNORTHCOM may coordinate support of public events involving multiple Military Service

participation in Alaska unless the ATSD(PA) delegates otherwise.

In accordance with Paragraph 2.4.b.in this volume.

In accordance with Paragraph 2.5.b. in this volume.

In accordance with Paragraph 6.3. in this volume

In accordance with Paragraph 6.3.a.(2) in this volume.

6.3. OCONUS OUTREACH ACTIVITIES AND CONUS-BASED RESOURCES.

a. Activity Request and Evaluation.

(1) CCDRs and subordinate units will provide in-theater support, if available and

appropriate, for community outreach activities within their AORs. Requests from U.S.

ambassadors and U.S. embassies for ceremonial assets within the CCMD’s AOR to support U.S.

embassy outreach events do not require OATSD(PA) approval if the events are purely

international or relationship-building events. CCMDs must review these requests and concur

that the event supports its theater campaign strategy.

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SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT 27

(2) CONUS-based DoD musical, ceremonial, aerial, and personnel formation units may

perform OCONUS (excluding Hawaii, Puerto Rico, and Alaska) at events not officially

sponsored by a U.S. embassy or the host nation, only with prior approval of the ATSD(PA), the

applicable CCDR, and the host nation. Military Departments:

(a) Will notify the appropriate CCMD as a courtesy when sending aerial event

support to Hawaii, Puerto Rico, and Alaska.

(b) Should plan for OCONUS community outreach activities, when possible, and

include these activities when they develop the annual DoD Public Affairs Community

Engagement Plan to minimize requests for ETPs.

(3) Military Departments and their subordinate commands will refer all CONUS-based

musical, ceremonial, and aerial event requests (including requests for official DoD jet and

parachute demonstration teams) for OCONUS outreach events to the applicable CCDR so that

the official coordination with the U.S. embassy or consulate may begin. If the CCMD obtains an

affirmative response from the U.S. embassy or consulate, the CCMD should contact the Military

Department to request a complete ETP packet be prepared at the unit level. This packet will be

forwarded through the Military Department PAO to the CCMD for evaluation. If the CCMD

endorses the packet, it will be forwarded to OATSD(PA) for approval.

(4) When CONUS-based musical or ceremonial resources are requested for State

Department-sponsored initiatives that would support the U.S. ambassador’s priorities, Military

Service NCR-based touring bands and ceremonial resources should be considered first. Military

commands and U.S. embassies or consulates requesting support should agree to fund all

expenses for a trip, including travel from the home installation of the DoD unit in the United

States and the return. DoD funds will not be used to fund activities or programs of another

Federal agency. Funding from an NFE requesting support will be in accordance with Paragraph

3.5. of this volume and applicable gifting regulations and policies.

(5) Space-available military airlift traveling in the direction of an OCONUS mission may

be used and will be considered at no additional cost to the government. However, performing

units must ensure sponsors understand a commitment based on this mode of transportation is

subject to change if military airlift becomes unavailable.

(6) The CCMD will evaluate any requests for exceptions to this policy and determine if

support meets the CCMD’s goals and objections, and if support is in the best interest of the DoD.

If so, in-theater resources should be sought for support. If no in-theater resources are available

but the event significantly warrants the deployment of CONUS-based resources, the CCMD will

forward the request with justification and recommendation to the ATSD(PA) for evaluation,

unless the support is already included in the current DoD Public Affairs Community Engagement

Plan and further approval is not needed.

b. Trip Duration.

Military Departments will ensure requests for overseas tours do not exceed 15 days.

OATSD(PA) will consider an exception when an overseas tour includes multiple locations. If

CONUS-based resources are approved for overseas community outreach activities, tours to

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SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT 28

single locations normally will not exceed 7 days. Participation in an international military tattoo

may be an exception.

c. CONUS-Based Support for OCONUS Activities.

(1) Step 1.

International organizers may check with a CONUS-based unit for tentative availability

only. The unit will advise the requester to complete and submit a DD Form 2535 or DD Form

2536 to the applicable U.S. embassy or CCMD.

(a) If a CCMD receives the initial request, it should coordinate with the U.S.

embassy in the host nation and determine if in-theater assets are available before forwarding the

request to the applicable Military Department to generate an ETP.

(b) If an event organizer does not specify or contact a CONUS-based unit, but rather

submits its request to the CCMD PAO, the CCMD should complete the preliminary coordination

detailed in Paragraphs 6.3.c.(2)(a) and (b) (within Step 2).

(2) Step 2.

The CCMD will forward a completed DD Form 2535 or DD Form 2536 from the event

sponsor to the Military Department headquarters community outreach office.

(a) Before a unit generates a complete ETP packet, the Military Department and the

CCMD PAO should coordinate to determine if:

1. The U.S. embassy supports the request.

2. An event can be supported with in-theater assets.

3. The requested unit is tentatively available, and if their presence can be

maximized while in-theater.

4. The Military Department would endorse the requested support.

(b) For community outreach events in Canada, Mexico, Bahamas, and Puerto Rico,

the Military Department headquarters will determine support eligibility and forward to

USNORTHCOM to determine if the event will be favorably considered.

unit by name, but as a prioritized list of possible supporting units or the desired requirement

(e.g., marching band, drill team, aviation asset).

(d) If the event is an air show, the CCMD must verify the air show is open to the

public and determine if U.S. military assets exist in-theater.

(e) If requested support is not feasible, but the CCMD determines that the event

warrants a U.S. international presence, the CCMD PAO will coordinate with OATSD(PA)

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SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT 29

Community and Public Outreach Directorate and the event sponsor to determine potential

alternative Military Department options.

(3) Step 3.

Military Department will request the unit to generate a complete ETP packet.

(a) Additional outreach engagement opportunities should be sought for each day that

the unit is in-theater to maximize the visit.

(b) After receiving and reviewing the ETP packet, the Military Department

concerned should provide an endorsement statement and forward this statement to the CCMD.

being denied. If so, the requesting unit must address this in the endorsement statement and

justify why support for an overseas event should be supported instead of an engagement in the

United States.

(4) Step 4.

The Military Department will forward the complete ETP packet to the CCMD.

(a) CCMDs will not automatically approve a request, but will include in the ETP

package their recommendation via memorandum.

(b) The CCDR or designated representative will submit a complete ETP packet to the

ATSD(PA) that includes:

1. A recommendation memorandum for the ATSD(PA) that includes justification

explaining how supporting the request would further the CCMD’s objective in the region.

2. U.S. embassy endorsement.

3. Confirmation that no in-theater resources are available and the requirement is

applicable to the event.

osd.pentagon.pa.mbx.outreach-[email protected].

(5) Step 5.

OATSD(PA) will notify the Military Department and the CCMD of the final decision.

(a) The CCMD will be responsible for notifying the U.S. embassy or consulate and

the event organizer of the decision.

(b) If the request is approved, the Military Department may notify the unit to proceed

with coordination.

DoDI 5410.19-V1, September 29, 2021

SECTION 6: PROCEDURES FOR EVALUATING COMMUNITY OUTREACH SUPPORT 30

(6) Step 6.

CCMDs will notify OATSD(PA) of military assets supporting outreach activities before

the event occurs for approval if the events may garner national or international media or if

requests involve movement between CCMDs.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 31

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR

MILITARY SUPPORT REQUESTS

When determining eligibility for community outreach support, use the standardized decision

worksheet provided in Figure 1.

Figure 1. Standardized Decision Worksheet

PART I: SPONSOR CRITERIA

Has a DD Form 2535 (aviation) or DD Form 2536 (bands, color guards, and other

support) been completed?

 If no, stop and have requester complete the appropriate form.

 If yes, proceed to next question.

Is the requesting organization a U.S. Federal agency or official entity of a State or local

government?

 If yes, continue to Part I of Section 1.

 If no, continue to Part I of Section 2.

Part I, Section 1: Location of Federal, State, or Local Government Event

Is the Federal, State, or local government event within the NCR?

 If yes, continue to Part I of Section 1a.

 If no, continue to Part I of Section 1b.

Part I, Section 1a: Federal/State/Local Government Events in the NCR

Note: Requests for military participation in official Federal/State/local government events

in the NCR are submitted to the U.S. Army Military District of Washington (MDW)

Ceremonial and Special Events Office via fax at 202-685-3379 for coordination.

Was the request received by MDW at least 10 working days before the event?

 If no, stop. Generally, such a request is not supportable according to MDW

processing timelines.

 If yes, obtain a copy of the event agenda to confirm details of Federal/State/local

government sponsorship and eligibility for support as an official

Federal/State/local government event. Continue to next question.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 32

Figure 1. Standardized Decision Worksheet, Continued

Is this an official Federal, State, or local government event? (Must answer yes to

questions 1-4 below to receive consideration for support as an official Federal/State/local

government event.)

1. Is it sponsored in whole or predominately by an element of

Federal/State/local government?

2. Is the event paid in whole or in part with U.S. Government funds?

3. Are official(s) of the Federal/State/local government involved in the event as

part of their official duties?

4. Is this event at no additional cost to the DoD?

 If no to any of the above questions, the event is generally not supportable as a

Federal, State, or local government event. However, proceed to Part I of Section 2

for further consideration.

 If yes to all questions above, then continue to the next question.

Would military support interfere with the performance of official DoD missions,

programs, or duties?

 If yes, stop. The event is not supportable.

 If no, continue to next question.

Would support detract from DoD operational, training, or other readiness

requirements?

 If yes, stop. The event is not supportable.

 If no, continue to next question.

Is the event open to the public (e.g., concert sponsored by the National Park Service)?

 If no (e.g., event is internal for employees or invited guests only) this event may

typically be supported. Proceed to Part V.

 If yes, this event may typically be supported; however, the reviewer should proceed

to Part II to ensure the program complies with other DoD community outreach policy

restrictions.

Part I, Section 1b: Federal/State/Local Government Events Outside the NCR

Note: Military support for official Federal, State, and local government events taking place

outside the NCR are handled in accordance with Military Service guidance.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 33

Figure 1. Standardized Decision Worksheet, Continued

Was the request received at least 30 days before the event (or whatever the local

installation’s request policy states)?

 If no, further review is not required, and the event does not have to be considered.

However, further review is subject to Military Department’s standard operating

procedures.

 If yes, obtain a copy of the event agenda to confirm Federal/State/local government

event details and eligibility for support as an official Federal/State/local government

event. Continue to next question.

Is this an official federal, State or local government event? (Must answer yes to questions

1-4 below to receive consideration for support as an official Federal/State/local government

event.)

1. Is it sponsored in whole or predominately by an element of the

Federal/State/local government?

2. Is the event paid in whole or in part with U.S. Government funds?

3. Are official(s) of the Federal/State/local government involved in the event as

part of their official duties?

4. Is this event at no additional cost to the DoD?

 If no to any of the above questions, the event is generally not supportable as a

Federal, State, or local government event. However, proceed to Part I of Section 2

for further consideration.

 If yes to all questions above, then continue to the next question.

Would military support interfere with the performance of official DoD missions,

programs, or duties?

 If yes, stop. The event is not supportable.

 If no, continue to next question.

Would support detract from DoD operational, training, or other readiness

requirements?

 If yes, stop. The event is not supportable.

 If no, continue to next question.

Is the event open to the public (e.g., concert sponsored by the National Park Service)?

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 34

Figure 1. Standardized Decision Worksheet, Continued

 If no (e.g., event is internal for employees or invited guests only) this event may

typically be supported. Proceed to Part IV.

 If yes, this event may typically be supported; however, reviewer should proceed to

Part II to ensure program complies with other DoD community outreach policy

restrictions.

PART I, Section 2: Non-Federal/State/Local Government Agency Requests

Is this request for a DoD aerial demonstration?

 If yes,

o Was the request received at least 30 days before the event?

 If no, this event is not supportable due to insufficient time to properly

process the request. Stop.

 If yes, proceed to the next question about the sponsoring organization.

 If no, proceed to next question.

Is this request for a band, color guard, or other ceremonial unit?

 If yes,

o Was the request received at least 30 days before the event?

 If no, further review is not required due to the lack of coordination

time. The event does not have to be considered. However further

review is subject to Military Department’s standard operating

procedures; requester’s expectations must be managed if support is

considered.

 If yes, proceed to the next question.

 If no, proceed to the next question.

Does the requesting/sponsoring organization fit into any of the categories below?

1. An organization that specifically excludes any person from its membership

for reasons based on race, color, national origin, religion, age, disability, sex,

gender identity, or sexual orientation.

Exception: Support might be permitted for organizations with membership

restrictions in limited circumstances when the event is of community-wide

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 35

Figure 1. Standardized Decision Worksheet, Continued

interest and benefit, rather than for the primary benefit of the organization.

See Paragraph 4.2. for more information.

2. A commercial enterprise or organization.

Exception: Support for a commercial enterprise or organization might be

permitted if the event is of general benefit to the community and not a

commercial or promotional activity intended primarily to benefit the sponsor

Exception: Support for professional sporting events may be considered pursuant

to Paragraphs 2.1.d.(1) and 3.2.a. in this volume. However, Paragraph

6.1.d.(3) in Volume 4 of this instruction provides specific prohibitions with

respect to aerial demonstrations.

3. An organization that advocates adherence to or support of a religious,

ideological, sociopolitical, or partisan viewpoint.

Exception: Support might be allowed for events sponsored by a religious

organization that are open to the public, including events held at religious

facilities, when the event is not part of a religious service, fraternal gathering,

or other circumstance where religious viewpoints are expressed.

4. An organization whose constitution, bylaws, membership qualifications, or

ritual are not public (e.g., secret societies).

 If yes,

o Does the event meet one of the four exceptions in 1 through 4 above?

 Yes, proceed to the next question about musical support, if applicable.

Otherwise, proceed to Part II.

 No, stop. The event is not eligible for support.

 If no, proceed to next question.

Does the requesting/sponsoring organization fit any of the categories below?

1. A Congressionally recognized veteran service organization.

2. Civic, patriotic, or historical organizations.

3. An organization whose interests are primarily service to the community,

including associations representing a cross section of an industry or interest.

4. A public, private, or parochial school or college that is primarily educational

or patriotic in nature or that benefits recruiting.

5. A commercial, private, or sectarian organization that is primarily intended to

serve the community and not the sponsoring organization.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 36

Figure 1. Standardized Decision Worksheet, Continued

 If no, stop. The event is not eligible for support.

 If yes, continue to next question.

Would a musical unit supporting this event place them in competition with civilian

musicians as described in Section 974 of Title 10, U.S.C. and Volume 4 of this

instruction?

 If yes, stop. Military musical support is not allowed.

 If no, continue to Part II.

PART II: ACTIVITY CRITERIA

Will support be at no additional cost to the government?

Note: A command may use programmed community outreach funds to support requests for

participation in public events within its AOR for community outreach. Such support would

not be considered additional cost to the government.

 If no, stop. The event is not eligible for support.

 If yes, proceed to the next question.

Does the event fit into any of the categories below?

1. A commercial activity or a commercially oriented program (e.g., a motion

picture premiere, fashion show, beauty pageant or similar event), or a

program where support primarily will serve to increase sales or business

traffic.

2. An event that benefits a particular business or company.

3. A testimonial to an individual, group, or private organization.

4. An event at which public confrontation or controversy is planned or is

reasonably likely to occur.

5. An event that involves the solicitation or the appearance of solicitation of

votes in a political campaign for an individual candidate or issue.

6. An event for a narrow segment of the populace (e.g., a family reunion or

wedding).

7. A religious service. (Note: State, official or special military funerals are

excluded. Proceed to the next question.)

8. An event that would be detrimental to the interests or values of any DoD

Component.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 37

Figure 1. Standardized Decision Worksheet, Continued

9. An event at which admission, seating, or other accommodations are

restricted on the basis of race, color, national origin, religion, age, disability,

sex, gender identity, or sexual orientation.

10. An event with a theme or purpose intended to promote ideological

movements, sociopolitical change, religious beliefs (including non-belief),

and specific interpretations of morality or legislative or statutory change.

11. An event whose sponsor’s intent is to use the military to further a politically

charged, contentious, or unresolved policy matter.

12. An annual or one-time event that has no apparent military or patriotic

connection or benefit from military participation and the anticipated

decorum of participants or nature of exhibits could detract from the

professional appearance of military participants.

 If yes, stop. The event is not eligible for support.

 If no, proceed to next question.

Is this event a parade, fair, festival, or similar public celebration?

 If yes,

o Does the event fit any of the categories below? (Note: Categories 2

through 5 must also have a distinct patriotic or military-related component.)

1. Has a primarily patriotic or military-related theme.

2. Is a commemoration of a nationally significant or historical event.

3. Is in support of an officially recognized national holiday or patriotic

observance, as defined in Volume 3 of this instruction.

4. Is in support of DoD diversity in the workplace observances. The 11

published DoD Diversity and Defense Equal Opportunity observances

include: Martin Luther King’s Birthday (January); African

American/Black History Month (February); Women’s History Month

(March); Transgender Day of Visibility (March); Holocaust

Remembrance Day/Days of Remembrance (April); Asian Pacific

American Heritage Month (May); Lesbian, Gay, Bisexual, and

Transgender Pride Month (June); Women’s Equality Day (August);

Hispanic Heritage Month (September-October); National Disability

Employment Awareness Month (October); and National American

Indian Heritage Month (November).

5. Is endorsed by the local government as a city, town, or county-wide

celebration of civic pride, as defined in the Glossary.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 38

Figure 1. Standardized Decision Worksheet, Continued

 If no, stop. The event is not eligible for support.

 If yes, proceed to next question.

 If no, proceed to next question.

Is the event or occasion of general interest or benefit to a local, State, regional,

national, or broadly representative community?

 If yes, proceed to next question.

 If no, stop. The event is not eligible for support.

Is the event open to the public?

 If no (e.g., admission is by invitation only),

o Are the invited guests broadly representational of the community?

 If no, stop. The event is not eligible for support.

 If yes, in most cases, allowable support would be limited to incidental

participation (such as a patriotic opener). Proceed to the next

question.

 If yes, proceed to next question.

Is there an admission charge or cost to view the military participants? (Note: This

does not include general admission fees to venues such as commercial theme parks where a

military performance is requested, as long as there is no additional fee to view the military

performance.)

 If yes,

o Are all of these statements true?

1. Ticket/attendance fee proceeds are reasonable and intended primarily

to cover the cost of producing the event.

2. Admission fees do not appear intended to generate excess revenue.

3. Excess revenues, if generated, are donated to a general charity fund

where numerous broad-based charitable organizations have an equal

opportunity to benefit from the proceeds. (Note: Any money raised

from commercial or similar paid sponsors independent of the

ticket/admission fee to see a military performance is not considered as

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 39

Figure 1. Standardized Decision Worksheet, Continued

excess revenue for the purpose of this instruction or for determining

whether an event is eligible for military support.)

 If no, stop. The event is not eligible for support.

 If yes, proceed to the next question. (Note: In all cases, where admission

charges are levied, military participation must be incidental to the event,

and military participation may not be promoted as a significant audience

draw or to generate ticket sales.)

 If no (e.g., event is free to the public), proceed to the next question.

Is this a fundraising event?

 If no, proceed to Part III.

 If yes, stop, answer, and analyze the next set of questions.

1. Does the event adhere to Subpart 2635.808 of Title 5, CFR, and other

applicable laws? PAOs should consult with legal counsel.

2. DoD participation in fundraising events sponsored by businesses or business-

related organizations, including nonprofit NFEs and sports organizations, is

not necessarily prohibited. Fundraisers may be eligible for support only if all

criteria below are met:

a. Military presence at the event must be in the best interest of the DoD.

b. Access to all military support (e.g., Military Service exhibits) must be

free and open to the public. Exception might apply for events that charge

admission (See c and d below.)

c. Total U.S. military support must be incidental to the event. In other

words, the event could proceed without military participation.

d. Specifically for international military tattoos only: Total U.S. military

unit(s) participation must be no more than 20 percent of the total talent

and may not perform more than 25 percent of the total show duration.

e. DoD may not perform an active or visible role in a fundraising event,

including the opening ceremony. (For example, a color guard and band

performing a patriotic opening, along with a general officer speaking in

an official capacity, is not considered active and visible participation.

However, the combined participation of an official general officer

speaker, band, color guard, and a military flyover or parachute

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 40

Figure 1. Standardized Decision Worksheet, Continued

demonstration team would likely be considered active and visible.) All of

the combined support at a fundraising event is prohibited. See Subpart

2635.808 of Title 5, CFR and consult with legal counsel for further

guidance regarding active and visible participation.

f. Military flyovers and parachute demonstration teams are considered

visible participation and therefore are prohibited at nonprofit NFE

fundraising events. This includes fundraising events sponsored by

military aid societies. Air shows that distribute funds to a diverse

selection of the community or that use funds to cover operational

expenses are exempt from this prohibition.

g. Admission charge must be used principally to cover the operational costs

of the event.

h. Proceeds in excess of the event’s operational expenses must be donated to

one or several charitable organizations that further distribute monies to

other nonprofit organizations. This policy reflects the practical

limitations on the ability of the DoD to extend support equally to every

local, regional, and international charity and is not a direct or indirect

expression of the relative merits of any charitable organization.

i. Military support must be at no additional cost to the government.

j. Military support may not be used in the sponsor’s promotional material

for an event with the intent of providing a significant draw for the

audience.

k. Preference should be given to events that provide a free day for students

to observe military performances. This criterion may assist Military

Department recruiting.

3. Events are allowed to receive the support of a color guard and no more than

one other ceremonial unit. Exceptions require OATSD(PA) approval before

commitments are made.

4. A Military Department desiring to support large regional, national, or

international events (e.g., international commemorations or military tattoo)

that charge admission, must be approved by the OATSD(PA) before

commitment, with the exception of air shows and open houses. Requests for

approval to participate in these events should be forwarded through Military

Department PA channels to OATSD(PA).

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 41

Figure 1. Standardized Decision Worksheet, Continued

Proceed to Part III.

PART III: SITE CRITERIA

Is the event taking place at a site or venue where admission, seating, or access is

restricted based on the basis of race, color, national origin, religion, age, disability, sex,

gender identity, or sexual orientation?

 If yes, stop. The event is not eligible for support.

 If no, proceed to the next question.

Is the event taking place at a site or venue that fits one of these categories?

1. A military installation.

2. Municipal, State, or Federal property.

3. A private or commercial property when the program is of community-wide

interest or is patriotic in nature, and does not benefit or contribute to the

profits of the property owner.

4. A religious facility or building when the program is of community-wide

interest, non-sectarian, and broadly promoted, or involves a program at a

parochial school or college.

 If no, stop. The event is not eligible for support.

 If yes, proceed to Part IV.

Part IV: INTERNATIONAL REQUESTS FOR CONUS ASSETS

Is the event taking place overseas (outside the 50 United States)?

 If no, proceed to Part V.

 If yes, then follow these procedures for processing the request:

1. The international requester sends requests (including requests for CONUS-

based assets) to the appropriate geographic CCDR or U.S. embassy.

2. The geographic CCDR reviews and strives to support the request with in-

theater assets.

3. If in-theater assets are not available and the geographic CCDR determines the

event worthy of international presence, the CCDR will provide

recommendation for a Washington, D.C.-based or appropriate CONUS-based

unit and forward the request to the U.S. embassy for visibility and

concurrence.

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 42

Figure 1. Standardized Decision Worksheet, Continued

Note: If the geographic CCDR is able to support with in-theater resources, there is no need

to approach the U.S. embassy. USNORTHCOM may be an exception for Canadian and

Mexican outreach activities.

a. Every effort should be made by the CCMD to fulfill OCONUS

requests with in-theater resources.

b. The CCMD must identify the bill payer before requesting CONUS

resources.

c. In coordination with the CCMD, the supporting unit should make

every effort to plan at least one or two additional events per day while

in-theater to maximize outreach opportunities.

d. Requests for CONUS-based resources should be reserved for those

events that would clearly enhance relationships between the United

States and other nations, such as State Department initiatives or U.S.

ambassador-sponsored events that are open to the public.

e. Requests for CONUS-based units should not go directly to a unit and

generally should not be limited to one specific Service resource.

Should a request that is not part of the current DoD Public Affairs

Community Engagement Plan originate at the unit level, the unit must

complete an ETP package and promptly forward it, without

commitment, to the community outreach offices of the appropriate

Military Department and CCMD for further analysis.

4. The applicable U.S. embassy must review and endorse or reject the request.

5. The CCDR concerned reviews the request, provides an assessment, and

forwards the full request packet to OATSD(PA) Community and Public

Outreach Directorate via osd.pentagon.pa.mbx.outreach-review@mail.mil for

review if the CCDR determines support is appropriate but in-theater

resources are not available.

6. OATSD(PA) will review, render a decision, and notify both the CCMD and

Military Department Community Outreach offices.

Proceed to Part V.

PART V: REQUIRED OATSD(PA) APPROVALS AND ETP

DoDI 5410.19-V1, September 29, 2021

APPENDIX 6A: STANDARDIZED DECISION WORKSHEET FOR MILITARY SUPPORT REQUESTS 43

Figure 1. Standardized Decision Worksheet, Continued

Could this event receive national or international media attention?

 If yes, forward request through appropriate Military Department PA channels to

OATSD(PA) for approval. Proceed to Part VI.

 If no, proceed to next question.

Would support of this event require OATSD(PA) to grant an ETP (e.g., multiple

Military Department musical assets requested)?

 If yes, forward request through appropriate military channels to OATSD(PA) for

approval. Proceed to Part VI.

 If no, the event is likely eligible for support. The Military Department or unit public

affairs reviewer should consult this instruction and the appropriate Military

Department community outreach guidance as the authoritative references when

making determinations on whether events are eligible for military support.

PART VI: TIMEFRAME CRITERIA FOR OATSD(PA) REQUESTS FOR

APPROVAL/ETP

Did OATSD(PA) receive the request least 90 days before the event?

 If yes, it will be reviewed.

 If no, OATSD(PA) will consider the request on a case-by-case basis.

DoDI 5410.19-V1, September 29, 2021

SECTION 7: COMMERCIAL USE OF DOD VI 44

SECTION 7: COMMERCIAL USE OF DOD VI

7.1. REVIEW AUTHORITY.

NFEs requesting to use DoD VI for commercial purposes will be referred to the Public Use

Notice of Limitations found in Figure 3 and on http://www.dimoc.mil/resources/limitations.

When the DoD VI depicts a single Military Service, NFEs should be referred to the PAO of the

Military Service concerned for approval. The PAO of the Military Service must consider

guidance in this section and comply with DoDD 5535.09 to make approval decisions. NFEs

should consult OATSD(PA) via osd.pentagon.pa.mbx.cpo-review@mail.mil for further

guidance, as needed.

7.2. AUTHORIZATION.

Typically, DoD will not object to commercial use of DoD VI acquired from DoD-owned, -

operated, or -controlled sources (including social media platforms), as long as:

a. The DoD VI use complies with all guidelines outlined in DoDD 5535.09 and the Public

Use Notice of Limitations prescribed in Figure 3.

b. The accompanying text in the final product layout does not imply DoD endorsement of, or

express a DoD opinion about, a product, service, company, objective, political party or candidate

for partisan political office.

c. Any electronic messaging service provider (e.g., social media site) that hosts official

information from or about a DoD Component must place the disclaimer in Figure 2 in a

prominent location on each page that displays official DoD information.

Figure 2. DoD Non-Endorsement Disclaimer

7.3. NON-DOD SOURCES OF DOD VI.

a. Those who request DoD to review a proposed commercial use of DoD VI acquired from

non-DoD sources are generally referred to the Public Use Notice of Limitations found in Figure

3 and on http://www.dimoc.mil/resources/limitations for an independent assessment of risk. If

further review is required, DoD may respond to such requests with a statement of objection or

non-objection to the proposed commercial use. Questions may be referred to

osd.pentagon.pa.mbx.cpo-revie[email protected].

DoDI 5410.19-V1, September 29, 2021

SECTION 7: COMMERCIAL USE OF DOD VI 45

b. Ownership of copyrights or other intellectual property covering VI acquired by

Government contractors during the performance of a contract will remain the property of the

contractor (or other third-party owner) unless the contract or other legal instrument transfers

ownership to the U.S. Government.

c. In cases where DoD VI is protected by copyright or other intellectual property owned by a

party other than the DoD, the DoD’s response to requests for permission to make commercial use

of DoD VI will indicate the statements of objection or non-objection apply solely to DoD’s

rights in the underlying protected content depicted in the VI. Such statements do not constitute a

grant of rights on behalf of, or limit or otherwise affect the legal rights of, the third party-owner

of the VI.

7.4. DOD VI ON NON-GOVERNMENTAL ORGANIZATION ELECTRONIC

MESSAGING SERVICES.

a. Comply with DoDI 8170.01 and DoDI 1334.01 concerning NFE use of images of Service

members in uniform. Additionally, both active duty Service members and former Service

members are prohibited from wearing their uniform in VI displayed on electronic messaging

services in connection with commercial activities or interests when an audience may infer

official DoD sponsorship for the activity or interest.

b. Service members are not authorized to approve the use of VI that portrays or includes

other Service members or individuals for commercial purposes. Only OATSD(PA) or those who

have been delegated by their Military Department to approve the use of VI for commercial

purposes may approve use of VI that contains military equipment with official markings.

c. DoD employees may only use or allow the use of their title or rank, position, or

organization name in conjunction with their own name to identify themselves in performing their

official duties.

7.5. EXCEPTIONS.

a. Commercial use of DoD VI does not include:

(1) Personal use with no intent for further public distribution for commercial purposes.

(2) Using DoD VI for a non-government production (e.g., feature motion pictures,

documentaries, and episodic television) for which the ATSD(PA) has authorized DoD

production assistance, in accordance with DoDI 5410.16.

(3) Use of unaltered DoD VI by museums, universities, and similar institutions for

educational purposes.

b. Commercial items that use DoD VI are exempt from the requirement to display the full

DoD non-endorsement disclaimer as shown in Figures 2 and 3 when it is impractical; the

DoDI 5410.19-V1, September 29, 2021

SECTION 7: COMMERCIAL USE OF DOD VI 46

limitations prescribed in Figure 3 still apply. Digital applications and services that may be

displayed on a mobile device should comply with the guidelines prescribed in Paragraph 7.2.c.

7.6. VI GALLERIES AND PUBLIC USE NOTICE OF LIMITATIONS.

All DoD Component website VI galleries (including social media websites), regardless of

domain, will prominently display a link to the Government Website Public Use Notice of

Limitations contained in Figure 3.

Figure 3. Government Website Public Use Notice of Limitations

Department of Defense (DoD) motion and still media files, hereafter referred to as Visual Information

(VI), are provided on this website as a public service by the DoD consistent with the DoD’s Principles

of Information: http://archive.defense.gov/admin/prininfo.aspx. Policy on using VI containing military

persons, places, and things, regardless of its origin, for commercial advertisement, marketing, promotion,

solicitation, or fundraising purposes is found at http://www.dimoc.mil/resources/limitations/.

No Representations or Warranties. DoD makes no representations or warranties of any kind regarding

the suitability of DoD VI for non-DoD purposes. Use of DoD VI is at the user’s sole risk.

Publicity and Privacy Rights

. DoD VI postings do not waive any publicity or privacy rights of any

individuals portrayed.

Intellectual Property Restrictions.

Military Department and other DoD Component names, insignia,

seals, symbols, and similar marks may be protected as trademarks or service marks and may not be used

in commerce without p

rior written permission. DoD Component Trademark Licensing Office contacts

may be found at http://www.defense.gov/Media/trademarks/.

In general, DoD VI that are works of authorship prepared by U.S. Government employees as part of their

official duties are not eligible for copyright protection in the United States.

However, some of the DoD VI available on this publicly accessible website may be subject to copyright

or other intellectual property rights owned by non-DoD parties, regardless of whether the VI is marked

with a copyright notice or other indication of non-DoD ownership or interests.

Any use of this DoD VI other than as expressly authorized in this notice may subject the user to legal

liability, including liability to such non-DoD owners of intellectual property or other protectable legal

interests.

Non-Endorsement Requirements and Disclaimer. DoD VI may not be used in a manner that could imply

endorsement of an individual, for-profit business, nonprofit organization, any other non-federal entity

(including DoD contractors), product, or service, or any political party or candidate for partisan political

office. This applies to both domestic and international users. Endorsement of a non-federal entity, event,

product, service, or enterprise may be neither stated nor implied. All users of DoD VI must display this

non-DoD endorsement disclaimer except that commercial items are not required to use the full disclaimer

when it is impracticable:

“The appearance of U.S. Department of Defense (DoD) visual information does not imply or

constitute DoD endorsement.”

DoDI 5410.19-V1, September 29, 2021

SECTION 7: COMMERCIAL USE OF DOD VI 47

Figure 3. Government Website Public Use Notice of Limitations. Continued

Commercial Use Defined. Use of VI by any individual or entity for advertisements, marketing,

promotion, solicitation, or fundraising purposes regardless of whether the user is a for-profit business,

business industry organization, or nonprofit

organization, including an educational institution.

Commercial use includes a particular individual posting VI on an electronic messaging service that could

then be distributed further, regardless of original intent. Commercial use does not include activities

described below as “Productions Authorized for DoD Assistance.”

Commercial Use Authorized. To the maximum extent practicable, all commercial uses are required to

display the non-DoD endorsement disclaimer. Commercial users are also requested to o

bscure all

distinctive U.S. military markings (e.g., tail or hull number, unit insignia, Service name) and other indicia

that could connote DoD endorsement from DoD aircraft, missiles, ships, and other hardware or uniforms

that may be used in any marketing or advertising campaign, including any collateral products.

Non-Commercial Use Authorized. Except in cases where productions are authorized for DoD assistance,

DoD VI may be distributed, copied, and used, for non-commercial, personal use, as well as historical

and newsworthy purposes or activities. Display of the non-DoD endorsement disclaimer is requested.

Productions Authorized for DoD Assistance. DoD VI obtained for use in a third-party production (e.g.,

motion picture, documentary, television, or video production) for which the Assistant to the Secretary of

Defense for Public Affairs has authorized production assistance is governed under separate authority and

project-specific terms, pursuant to DoD Instruction 5410.16, and will not be considered to be either

commercial use or non-commercial use.

7.7. DOD AND MILITARY DEPARTMENT SEALS.

Event organizers who seek military support often request permission to use official Military

Department seals and other military insignia. The official seals of the DoD and Military

Departments are protected by law from unauthorized use and are restricted for official

departmental purposes. Use must be in accordance with DoDDs 5110.04 and 5535.09 and DoDI

5535.12. Section 506 of Title 18, U.S.C., provides for criminal penalties for falsely making,

forging, counterfeiting, mutilating, or altering the seal of a department, and for certain other

knowing or fraudulent uses of department seals.

7.8. MILITARY EMBLEMS, LOGOS, AND OTHER INSIGNIA.

Permission to use or reproduce military emblems or insignia (other than the seals of the DoD and

Military Departments) for unofficial purposes, whether for commercial advertising, promotion,

commercial purposes or otherwise, may be given only by the Military Department or other DoD

Component that is responsible for such insignia in accordance with DoDD 5535.09. Approval

may be sought from the offices listed at http://www.defense.gov/Media/trademarks.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 48

GLOSSARY

G.1. ACRONYMS.

CRONYM

EANING

AOR

area of responsibility

ATSD(PA)

Assistant to the Secretary of Defense for Public Affairs

CCDR

Combatant Commander

CCMD

Combatant Command

CFC

Combined Federal Campaign

CFR

Code of Federal Regulations

CONUS

continental United States

DMA

Defense Media Activity

DoDD

DoD directive

DoDI

DoD instruction

ETP

exception to policy

MDW

Military District of Washington

NCR

National Capital Region

NFE

non-federal entity

O&M

Operations and maintenance

OATSD(PA)

Office of the Assistant to the Secretary of Defense for Public Affairs

OCONUS

outside the continental United States

public affairs

PAO

public affairs officer

U.S.C.

United States Code

USNORTHCOM

United States Northern Command

USSOCOM

United States Special Operations Command

visual information

G.2. DEFINITIONS.

Unless otherwise noted, these terms and their definitions are for the purpose of this issuance.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 49

ERM

EFINITION

active and visible

participation

See definition of “participation in the conduct of an event” in Subpart

2635.808 of Title 5, CFR.

additional cost to the

government

Costs incurred solely because of participation in or support of an

unbudgeted activity or event. Examples include unbudgeted expense

for booth space at an air show or sporting event or for personnel (or

equipment) travel and transportation, meals and lodging for military

personnel away from government messes, and civilian per diem and

overtime pay. Costs such as pay and allowances of personnel

(excluding overtime) are generally not considered additional costs to

the government.

aerial

demonstrations

The use or display of DoD military aircraft or parachute teams in an

event, including:

aerial events. Aerial demonstrations designed to portray

performance techniques by a single aircraft or group of aircraft or

personnel. Such demonstrations include, but are not limited to, air-

to-air refueling, helicopter flight techniques, maximum performance

takeoff, performance record demonstrations, parachute jumps, air

delivery of equipment, assault aircraft demonstrations, tactical

helicopter troop landings, air rescue demonstrations, flyovers,

capability demonstrations, static displays, and aircraft rappelling

demonstrations.

aerial demonstration teams. The official DoD jet

demonstration teams, currently designated as the U.S. Air Force

Thunderbirds and the U.S. Navy Blue Angels.

DoD parachute demonstration teams. The official DoD

parachute demonstration teams designated as the U.S. Army Golden

Knights and the U.S. Navy Leap Frogs. The parachute demonstration

teams are comprised of active duty Service members assigned to a

unit for the primary purpose of performing demonstrations of free-

fall and precision-landing techniques to support Military Department

recruiting and community outreach activities.

Service or United States Special Operations Command

(USSOCOM) parachute demonstration teams. For the purpose of

this volume, parachute demonstration teams with members who are

cadets, volunteers, or active duty Service members that serve on the

team as a collateral duty do not meet the qualification for the

designation as an official DoD parachute demonstration team. For

the purpose of this volume, the U.S. Air Force Wings of Blue, U.S.

Army Black Daggers, U.S. Army Silver Wings, USSOCOM Para-

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 50

ERM

EFINITION

Commandos, and any other military parachute team are not

considered official DoD parachute demonstration teams. These

parachute demonstration teams are limited to performing at qualified

air shows, military academy sporting events, and public events as

determined by the Military Service Departments and when the

official DoD parachute demonstration teams are not available to

perform. Performances by Service parachute demonstration teams at

national level events are not authorized without prior approval by

Military Service Department headquarters PA and OATSD(PA).

USSOCOM parachute demonstration team is limited to performing

within the state of Florida and out-of-town events as approved by

OATSD(PA).

flyover. A straight and level flight, usually limited to one pass,

by no more than four military aircraft of the same type from the same

Military Department over a predetermined point on the ground at a

specific time and not involving aerobatics or demonstrations.

AOR for community

outreach activities

A defined geographic area in which responsibility is specifically

assigned to a commander for the development and maintenance of

installations, control of movement, conduct of tactical operations

involving military personnel under the commander's control, and

official interactions representing the DoD with civic, business, and

governmental organizations within that area.

The geographic AOR of a specific military band, for instance,

generally would be the AOR of the immediate command to which the

band is assigned. This is generally true for bands based within

CONUS that support a localized installation-oriented community

outreach program. The NCR-based touring bands generally are

assigned a national concert tour mission in addition to a local

community outreach support mission. A large-scale ceremonial

performance that tours for a Military Department will comply with

the same assigned touring area as the Military Department’s NCR-

based touring band. Services may identify AORs for their CONUS-

based regional, field, fleet, or equivalent bands for community

outreach purposes.

Official military bands based CONUS or OCONUS, in addition

to their function of supporting a localized community outreach

program, also must respond to community outreach requirements

tasked by CCDRs assigned responsibility for the Military Service-

specific AOR or overseas operational theater to which the band is

assigned.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 51

ERM

EFINITION

Armed Forces

Medley

The sequential performance of the Army, Marine Corps, Navy, Air

Force, and Coast Guard service songs only, either in ascending or

descending order of seniority. Organizational songs are not to be

included as part of this medley.

business

A specific organization engaged in the for-profit trade of goods,

services, or both.

business industry

organizations

Organizations typically founded and funded by for-profit businesses

that operate in a specific industry, and known commonly as trade

associations, industry trade groups, business associations, or for-

profit sector associations.

Business industry organizations often participate in public

relations activities such as advertising, education, political donations,

lobbying, and publishing on behalf of their members, but a typical

focus is collaboration between companies or standardization across a

specific industry.

Business industry organizations may offer other services, such as

producing conferences, networking, or charitable events or offering

classes or educational materials.

ceremonial support

Support provided by ceremonial units (or individuals) officially

representing their command, Military Department, or the DoD. For

purposes of this issuance, ceremonial support does not include

support provided by military musical units, aerial demonstration

teams, or support provided by volunteer or additional duty

demonstration teams. Ceremonial units typically participate in events

such as eligible civic, State governor, and presidential inaugural

parades; eligible patriotic celebrations; wreath-layings; military

funerals; military unit change of command ceremonies; and other

events, both in the public domain and on military installations, which

honor the United States, Commander in Chief, or Service

members. Social events such as non-military concerts, dinners,

roasts, or tributes for individuals generally do not meet the criteria for

ceremonial support.

ceremonial unit

Units such as color guards (including mounted color guards), drill

teams, marching units, cordons, casket teams, firing details, salute

batteries, and personnel formations organized to officially represent

their command, Military Department, or the DoD. For purposes of

this issuance, ceremonial units do not include military musical units,

aerial demonstration teams, or support provided by volunteer or

additional duty demonstration teams.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 52

ERM

EFINITION

civic pride

Expressions of pride in one’s city, municipality, or local geographic

area, including broad-based community pride in local sporting teams

and sporting-related events.

commercial activity

A commercially oriented program where support primarily will serve

to increase sales or business traffic, such as a motion picture

premiere, fashion show, beauty pageant or similar event, or a

program.

commercial

use/commercial

purpose

Use of VI by any individual or entity for advertisements, marketing,

promotion, solicitation, or fundraising purposes, regardless of

whether the user is a for-profit business, business industry

organization, or nonprofit organization, including an educational

institution. Commercial use includes a particular individual posting

VI on an electronic messaging service that could then be distributed

further, regardless of original intent. Commercial use for purposes of

this issuance does not include third-party productions (e.g., motion

pictures, documentaries, television, and video productions addressed

in DoDI 5410.16) for which the ATSD(PA) has authorized

production assistance.

community

A group of people with common interests. Normally refers to a

geographic location, such as a town, city, or nation, or to a

representative interest group, such as an organization or an

association.

community outreach

Interactions initiated by the DoD and between the DoD and civilian

communities at home and abroad at all levels designed to achieve and

maintain good relations with an element of the civilian community or

the community at large. Previously referred to as “community

relations.”

community outreach

activity

Previously referred to as “community relations activity.” An

officially planned program, sequence or series of events, or

individual action by a DoD Component, unit, or person designed to

conduct community outreach. Community outreach activities are

conducted at all levels of command, both in the United States and

overseas, on or off military installations. Community outreach

activities include, but are not limited to:

International, national, regional, State, and local public events.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 53

ERM

EFINITION

Installation open houses, tours, and embarkations on naval

vessels and military aircraft.

Cooperation with Federal, State, and local government and

community leaders.

Aerial demonstrations before the public.

Military Service ceremonial unit appearances before the public.

Liaison and cooperation with national, regional, and local

organizations representing elements of the society at large.

Authorized speeches and briefings by DoD military and civilian

personnel on matters of interest to the public.

Any of the activities above undertaken in support of recruiting or

personnel procurement goals, whether initiated or sponsored by

recruiters, other elements of the DoD, or by elements of the

community. DoD Component recruiting marketing activities or

direct recruiting activities using recruiting assets only are not

community outreach activities.

Providing information requested by the public through mailings,

briefings, electronic distribution, or other methods.

community outreach

support

The use of DoD military and civilian personnel, individually or

collectively, or the use of DoD resources, facilities, or materiel in

support of community outreach activities.

country plan

A plan developed under the auspices of a U.S. ambassador to

coordinate the activities of all U.S. Government agencies and offices

in a country with which the United States has official relations.

DoD speaker

Any DoD civilian or military member acting in an official capacity

who speaks or presents to an organization or group, whether the

subject pertains to military or personal experiences related to official

duties or DoD policies.

DoD support

See “community outreach support.”

DoD VI

Any visual media that contains military subjects (persons, places, or

things such as equipment, official military specific uniforms, and

insignia). Any visual media with or without sound that is owned,

operated, or controlled by DoD or the Military Departments or placed

on DoD electronic messaging services. Generally, VI includes still

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 54

ERM

EFINITION

and motion photography, audio visual recording, graphic arts, visual

aids, models, displays, and visual presentations created or acquired

by the DoD for official purposes. DoD VI also includes any image

(still or motion) that includes Service members in uniform, who must

comply with DoDI 8170.01, and DoDI 1334.01.

DoD website

Defined in DoDI 8170.01.

electronic messaging

Defined in DoDI 8170.01.

electronic messaging

services

Defined in DoDI 8170.01.

events

Any community outreach activity using DoD manpower, equipment,

funding, or similar resources. Ceremonial support and

commemorative observances may be at a/an:

international event. An event in which the audience or

participation is drawn from the United States and at least one other

nation, or is otherwise of international interest.

local event. An event of primary interest to a single geographic

community (or within a CCMD’s geographic AOR) sponsored or

attended by civic or governmental dignitaries.

national event. An event in which the audience or participation

is drawn from the United States as a whole, or is of national interest.

official civic event (function or ceremony). A public event

sponsored and conducted by state, county, or municipal government,

including corresponding authoriti

es of a host nation in overseas areas.

Events include inaugurals; dedications of public buildings and

projects; ceremonies for officially invited governmental visitors; and

the convening of legislative bodies. Community or civic

celebrations, such as banquets, dinners, receptions, carnivals,

festivals, opening of sports seasons, and anniversaries are not

considered official civic events or ceremonies even though sponsored

or attended by civic or governmental dignitaries.

official Federal Government event. An event sponsored in

whole or predominately by an element of the Federal Government

and paid for in whole or in part with U.S. Government funds, in

which officials of any branch of the Federal Government are

involved in the performance of their official duties.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 55

ERM

EFINITION

public event. Outreach activities, including ceremonies,

exhibitions, expositions, athletic contests, fairs, air shows,

conventions, meetings, symposiums, or similar programs, not

connected with the military functioning of the DoD and intended

primarily for non-military audiences. (Military exercises, movements,

maneuvers, or operations, even though incidentally observed by the

public, are not considered public events.)

regional event. An event in which the audience or participation

is from two or more States in a section of the United States, or is of

regional interest.

State event. An event in which the audience or participation is

drawn from that State as a whole, and is of State-wide interest.

Federal Government

agency

A branch, department, office, or agency of the U.S. Government

(e.g., the Department of State), including, for purposes of this

instruction, the Congress and federal courts.

fundraising event

An event or activity with the purpose of soliciting money or materiel

for charitable; civic or educational organizations; organizational

operations, for which the donor may be eligible for a charitable tax

deduction; or similar purposes, by any means, beyond that necessary

to cover the reasonable costs of the event. Fundraising events are

distinct from commercial activities that involve the conduct of

business to make a profit, but support must still meet the guidelines

of this instruction and other regulations.

holidays

National holidays prescribed by federal law. Additionally, for the

purposes of this instruction, Armed Forces Day (third Saturday in

May) and Prisoner of War/Missing In Action Recognition Day (third

Friday in September) are treated as national holidays.

incidental support

Providing DoD military and civilian personnel, individually or

collectively, or providing DoD resources, facilities, or materiel in

support of community outreach activities when that support has a

negligible or minimal impact on the planning, scheduling,

functioning, or audience draw of a public event. DoD incidental

support adds minimal, if any, programmatic value or improvement to

the perceived quality, audience draw, or other aspect of the event or

activity, and the event (or main portion thereof) can proceed

undeterred without DoD support. Examples of incidental support

would include, but are not limited to, providing a musical patriotic

opening presentation with a Joint Armed Forces Color Guard as

ceremonial support to a conference or annual awards banquet, or

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 56

ERM

EFINITION

providing three DoD speakers at a business association three-day

conference featuring dozens of non-DoD speakers. Conversely,

providing a Joint Armed Forces Color Guard, flyover, band and

troops for the opening of a sporting event may constitute significant

support beyond the incidental threshold, depending on the nature and

extent of involvement by DoD and other non-DoD participants in the

opening ceremony.

industry

A distinct group of productive or profit-making enterprises (e.g.,

banking industry) or collective group of likeminded persons whose

work is devoted to the study of a particular subject (e.g., mental

health research industry).

insignia

Any rank, patch, or medal authorized by a DoD Component to be

worn on a military uniform or included on military vessels as an

identifier. This does not include the U.S. flag but it does apply to a

subdued version of the flag (e.g., infrared flag, tactical flag insignia,

and subdued flag), and other insignia designed specifically for

military tactical use.

international media

event

Events of international media interest involving U.S. military

participation and media coverage beyond the locality or region where

the event is held.

military musical unit

A band, ensemble, drum and bugle corps, fife and drum corps,

buglers, chorus, band detachments, or similar musical unit of the

Military Services that represent their command, Military Department,

or the DoD at official or public events. Any unit that is musical in

nature but does not include non-musical units providing ceremonial

support (defined above). This also includes volunteer or additional

duty musical units supported in part by appropriated or

nonappropriated funds only when the primary audience is not Service

members and families for morale purposes but the public for

community outreach purposes (e.g., Army Soldier Show).

military-to-military

engagements

Military training and liaison exchanges, joint exercises, and activities

with other nations intended to shape the operational environment in

peacetime.

NCR

Defined in DoDI 4515.14.

NCR-based touring

bands

The musical ensembles of the Military Departments stationed within

the NCR that include: The Army Field Band located in Fort Meade,

MD; The United States Marine Band located in the Marine Barracks,

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 57

ERM

EFINITION

Washington, DC; The Navy Band located in the Navy Yard,

Washington, DC, Navy Yard; and The Air Force Band located in the

Joint Base Anacostia-Bolling, Washington, DC. A large-scale

musical and ceremonial production that tours for a Military

Department is also considered a part of this definition for the purpose

of this instruction.

NFE

A self-sustaining non-Federal person or organization, established,

operated, and controlled by any individual(s) acting outside the scope

of any official capacity as officers, employees, or agents of the

Federal Government. It may be an incorporated or unincorporated

person or organization that is not an agency or instrumentality of the

Federal Government. NFEs may include elements of State,

interstate, Indian tribal, or local government, as well as private

organizations. Other subsets of NFEs may include for-profit

businesses, business industry organizations, veteran service

organizations, nonprofit NFEs, foundations, community-based or

other non-governmental organizations that are not affiliated with a

local, State, or Federal Government agency.

OCONUS

Locations outside the continental United States, including most of the

U.S. Territories and possessions such as the U.S. Virgin Islands,

Puerto Rico, Guam, and American Samoa. However, Hawaii and

Alaska are not considered OCONUS for the purposes of this

instruction and authority for community outreach activities in those

States reside with the local installation commander(s) or a Military

Department. The Commander, United States Indo-Pacific Command,

in their capacity as “the senior commander in Hawaii,” may conduct

their own community outreach activities, or coordinate support of

public events involving multiple Military Service participation,

unless the ATSD(PA) delegates otherwise. The Commander,

USNORTHCOM, has a similar CCMD authority for multiple

Military Service outreach in Alaska, unless the ATSD(PA) delegates

otherwise.

official civil

ceremony

A public event funded, sponsored, and conducted by the Federal

Government or a State, county, or municipal government.

official military band

A band, ensemble, drum and bugle corps, fife and drum corps,

buglers, chorus, band detachments, or similar musical unit of a

Military Service that represents its command, Military Department,

or the DoD at official or public events, holding the Armed Forces

Specialty Code or military occupational specialty code of military

bandsman or equivalent. This also includes non-official military

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 58

ERM

EFINITION

band personnel assigned to an official military band unit (e.g., U.S.

Army Europe Band’s Chorus).

open house

A community outreach program sponsored by the military, conducted

on an installation or other military facility, to which the public is

invited. It is designed to show military missions, equipment,

facilities, and personnel to a local or regional civilian community to

satisfy its interest in the defense establishment and national security

affairs. It identifies a traditional activity held on military

installations. The term is not intended to specify or dictate any

predetermined level of access to military installations.

operations security

Defined in DoDD 5202.02E.

overseas area

Any area outside the 50 States comprising the United States of

America. Hawaii and Alaska are not considered overseas areas, and

authority for community outreach activities in those States does not

fall within the broad authority of a CCMD.

Those public information, command information, and community

outreach activities directed toward both the external and internal

publics with interest in the DoD. See also “command information”

and “public information,” as defined in Joint Publication 3-61.

patriotic event

A concert, parade, or other event whose theme is centered around

love of country, passion which inspires one to serve one’s country, or

one of the approved Federal holidays.

patriotic opener

A ceremony involving a color guard or musical unit that honors the

nation with the formal presentation of the American flag and the flags

of the Military Departments. The color guard should include

representatives from as many Military Departments as possible; the

presentation of colors should be in accordance with Army Regulation

600-25. A musical opener is approximately 15 to 20 minutes in

duration, and is designed to establish a patriotic mood or tone that

initiates the formal portion of a civic, military, or governmental

event. The musical program will be limited to military and patriotic

selections and normally will include the National Anthem unless the

ceremony includes the Pledge of Allegiance. Patriotic opener

sequencing could include patriotic music, presentation of colors,

National Anthem, retiring of colors, then the Armed Forces Medley.

personal property

Uniforms, musical instruments, and buses are examples of acceptable

unsolicited personal property gifts for military musical units.

DoDI 5410.19-V1, September 29, 2021

GLOSSARY 59

ERM

EFINITION

personal use

Use of DoD VI in a communication or activity that is private and that

is not conducted as an assigned DoD employee function when the VI

may not be accessed or further distributed without prior consent.

Posting DoD VI on a publicly accessible electronic messaging

service is not considered personal use because it may be downloaded

by a third party and used without consent.

public confrontation

An actual or planned incident in which the apparent purpose is to

stage or perpetuate controversy.

qualifying air show

Air shows sponsored by either nonprofit or for-profit civilian

organizations that meet all of the criteria outlined in Paragraph 3.1. of

this volume as well as additional eligibility criteria found in

Paragraph 6.4. in Volume 4 of this instruction.

Other qualifying air shows are broadly based fundraising air

shows (or air shows sponsored by broadly based charities and

nonprofit groups) that focus on the community as a whole when DoD

support is incidental to the overall event, or for-profit organizations

that donate at least half of any excess event revenues (revenue

beyond what will cover the reasonable costs of sponsoring the event)

to local broadly based community organizations. Air shows

considered for support must comply with Paragraphs 1.2.a. and 1.2.b.

of Volume 4 of this instruction.

recruiting

An activity in which persons qualified and authorized to do so are

directly engaged in the recruitment of personnel for Military

Departments and use recruiting material, equipment, and exhibits.

restricted event

An event sponsored by an organization that specifically excludes any

person from its membership on the basis of race, color, national

origin, religion, age, disability, sex, gender identity, or sexual

orientation.

Service exhibits

Any display for PA purposes of Service materiel such as equipment,

models, devices, information, or orientation graphics. Service

exhibits also include a ground display of military aircraft and their

related equipment not involving taxiing or starting of engines while

spectators are in the display area. Excluded are operable aircraft.

Exhibits designed and used exclusively for direct recruitment of

personnel by a Military Department recruiting command and not part

of a larger community outreach activity are not subject to this

instruction.

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ERM

EFINITION

speaking engagement

A scheduled speaking appearance by a civilian or military member of

the DoD or DoD Components, in which the speaker addresses a

subject in his or her official capacity. Impromptu remarks by an

individual delivered incidentally, and simply as a part of his or her

attendance at an event, do not constitute a speaking event within the

meaning of this instruction.

sponsor (sponsoring

organization)

The person, organization, or institution having primary responsibility

for the performance or financial support of a public event.

support (general)

Providing DoD military and civilian personnel, individually or

collectively, or providing DoD resources, facilities, or materiel in

support of community outreach activities.

tour or touring

A series of community outreach performances by a ceremonial unit

or entertainment production to a general audience, exceeding 3

consecutive days away from the unit’s home station.

veteran service

organization

A subset category of NFEs. They typically are veteran membership

organizations with a mission to advocate for entitlements, benefits,

and services for Service members, veterans, and their families. Many

veteran service organizations are congressionally chartered and

authorized to represent veterans before the Department of Veterans

Affairs when filing benefit claims.

veterans association

Any organization or association recognized by State or Federal

governments representing a national membership of individuals or

chapters oriented toward veterans of military service in general,

veterans of specific Military Departments or campaigns, or veterans

organized or identified by gender, ethnic group, religion, military

campaign, or geographic region.

Defined in DoDI 5040.02.

DoDI 5410.19-V1, September 29, 2021

REFERENCES 61

REFERENCES

Army Regulation 600-25, “Salutes, Honors, and Visits of Courtesy,” September 10, 2019

Code of Federal Regulations, Title 5

Code of Federal Regulations, Title 32

DoD 5500.07-R, “Joint Ethics Regulation (JER),” August 30, 1993, as amended

DoD 7000.14-R, “Financial Management Regulations (FMRs),” date varies by volume

DoD Directive 1344.10, “Political Activities by Members of the Armed Forces,” February 19,

2008

DoD Directive 1440.1, “DoD Civilian Equal Employment Opportunity (EEO) Program,”

May 21, 1987, as amended

DoD Directive 3025.18, “Defense Support of Civil Authorities (DSCA),” December 29, 2010, as

amended

DoD Directive 5100.46, “Foreign Disaster Relief (FDR),” July 6, 2012, as amended

DoD Directive 5110.04, “Washington Headquarters Services (WHS),” March 27, 2013

DoD Directive 5122.05, “Assistant to the Secretary of Defense for Public Affairs (ATSD(PA)),”

August 7, 2017

DoD Directive 5205.02E, “DoD Operations Security (OPSEC) Program,” June 20, 2012, as

amended

DoD Directive 5500.11, “Nondiscrimination in Federally Assisted Programs,” May 27, 1971, as

amended

DoD Directive 5535.09, “DoD Branding and Trademark Licensing Program,” December 19,

2007

DoD Instruction 1334.01, “Wearing of the Uniform,” July 13, 2021

DoD Instruction 1350.02, “Department of Defense Military Equal Opportunity (MEO)

Program,” September 4, 2020

DoD Instruction 3025.20, “Defense Support of Special Events,” April 6, 2012, as amended

DoD Instruction 4515.13, “Air Transportation Eligibility,” January 22, 2016, as amended

DoD Instruction 4515.14, “Washington Local Commuting Area,” June 28, 2013, as amended

DoD Instruction 5040.02, “Visual Information (VI),” October 27, 2011, as amended

DoD Instruction 5122.08, “Use of DoD Transportation Assets for Public Affairs Purposes,”

December 17, 2014, as amended

DoD Instruction 5230.09, “Clearance of DoD Information for Public Release,” January 25, 2019

DoD Instruction 5230.29, “Security and Policy Review of DoD Information for Public Release,”

August 13, 2014, as amended

DoD Instruction 5410.16, “DoD Assistance to Non-Government, Entertainment-Oriented Media

Productions,” July 31, 2015

DoD Instruction 5410.19, Volume 2, “Community Outreach Activities: OSD Outreach

Programs, Speaking Engagements, and Support to Non-DoD Organizations,” September 29,

2021

DoDI 5410.19-V1, September 29, 2021

REFERENCES 62

DoD Instruction 5410.19, Volume 3, “Community Outreach Activities: Honors to National

Symbols; Annual Patriotic and Military Observances,” September 29 2021

DoD Instruction 5410.19, Volume 4, “Community Outreach Activities: Ceremonial, Musical,

and Aerial Event Support,” September 29, 2021

DoD Instruction 5535.12, “DoD Branding and Trademark Licensing Program Implementation,”

September 13, 2013, as amended

DoD Instruction 8170.01, “Online Information Management and Electronic Messaging,” January

2, 2019, as amended

DoD Manual 3025.01, “Defense Support of Civil Authorities,” August 11, 2016, as amended

DoD Manual 8910.01, Volume 1, “DoD Information Collections Manual: Procedures for DoD

Internal Information Collections,” June 30, 2014, as amended

Joint Publication 3-61, “Public Affairs,” November 17, 2015, as amended

Joint Travel Regulations, current version

Office of Management and Budget Circular A-25 Revised, “User Charges,” current version

Office of the Assistant to the Secretary of Defense for Public Affairs, “DoD Public Affairs

Community Engagement Plan,” current edition

United States Code, Title 5

United States Code, Title 10

United States Code, Title 18

United States Code, Title 31

United States Code, Title 36, Section 119

Available at https://www.whitehouse.gov/wp-content/uploads/2017/11/Circular-025.pdf

Available to authorized DoD personnel by submitting a written request to osd.pentagon.pa.mbx.cpo-

review@mail.mil