Standard application form (RIA/IA)

Application form (Part A)

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by the

Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 2 of 24 Last saved dd/mm/yyyy HH:mm

Structure of the Proposal

The proposal contains two parts:

• Part A of the proposal is generated by the IT system. It is based on the information entered by the participants

through the submission system in the Funding & Tenders Portal. The participants can update the information in the

submission system at any time before final submission.

• Part B of the proposal is the narrative part that includes three sections that each correspond to an evaluation criterion. Part

B needs to be uploaded as a PDF document following the templates downloaded by the applicants in the submission system

for the specific call or topic. The templates for a specific call may slightly differ from the example provided in this document.

The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal.

The submission process consists of 6 steps:

- Step 1: Logging in the Portal

- Step 2: Select the call, topic and type of action in the Portal

- Step 3: Create a draft proposal: Title, acronym, summary, main organisation and contact details

- Step 4: Manage your parties and contact details: add your partner organisations and contact details.

- Step 5: Edit and complete web forms for proposal part A and upload proposal part B

- Step 6: Submit the proposal

➢ Instructions and footnotes in green will not appear in the text generated by the IT system.

➢ For options [in square brackets]: the option that applies will be automatically shown in the IT system (Part A) or

included in the template of Part B offered by the IT system or you must select the appropriate value from a

predefined list.

➢ For fields in [grey in square brackets] (even if they are part of an option as specified in the previous item): enter

the appropriate data in the IT system.

➢ Data in coloured fields will be prefilled by the IT tool.

HISTORY OF CHANGES

Version

Publication

date

Changes

1.0

10.03.2021

▪ Initial version

1.1

19.04.2021

▪ Formatting and alignment

2.0

21.01.2022

▪ Added definitions for role of participants

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by the

Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 3 of 24 Last saved dd/mm/yyyy HH:mm

Please check our wiki for help on navigating the form.

Horizon Europe

Application forms (Part A)

Topic:

Type of action:

Type of Model Grant Agreement:

Proposal number:

Proposal acronym:

Table of contents

Section

Title

Action

General information

Participants

Budget

Ethics and security

categories

E. Indirect

costs/€

(e) = 25% *

[(a1) + (c1)

+ (c2) + (c3)

+ (d7)]

Total

eligible

costs

(h) = (a1) +

(b) + (c1) +

(c2) + (c3) +

(d) + (e)

Funding

rate

(U)

Maximum

contributio

n to

eligible

costs

(l) = (U) * (h)

Requested

contributio

n to

eligible

costs/€

(Requeste

d grant

amount)

(m) (n)

Participant

name

Country

C.1

Travel

and

subsiste

nce/€

(c1)

C.2

Equipm

ent/€

(c2)

C.3

Other

goods,

works

and

services

/€

(c3)

D.X

[specific cost

category] /€

(dx)

Participant 1

Participant 2

Affiliated

Entity

Participant 3

Associated

Partner

Total

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 16 of 24 Last saved dd/mm/yyyy HH:mm

Estimated project expenditure

Estimated eligible costs

D. Other cost categories

Participant name

Count

D.1

Financial

support to

third parties

(Actual

costs)

(d1)

D.2 Internally

invoiced

goods and

services

(Unit costs -

usual

accounting

practices)

(d2)

[D.3

Transnation

al access to

research

infrastructure

(Unit costs)

(d3) ]

[D.4 Virtual

access to

research

infrastructure

(Unit costs)

(d4) ]

[D.5

PCP/PPI

procurement

costs

(Actual

costs)

(d5) ]

[D.6 Euratom

Cofund staff

mobility

costs

(Unit costs)

(d6) ]

[D.7 ERC

additional

funding

(Actual

costs)

(d7) ]

[D.8 ERC

additional

funding

(subcontracti

ng, FSTP

and internally

invoiced

goods and

services)

(Actual

costs)

(d8) ]

Participant 1

Participant 2

Affiliated Entity

Participant 3

Associated

Partner

Total

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 17 of 24 Last saved dd/mm/yyyy HH:mm

4 – Ethics and Security

Ethics issues table

This table should be completed as an essential part of your proposal. Please go through the table and indicate which elements concern your

proposal by answering ‘Yes’ or ‘No’. If you answer ‘Yes’ to any of the questions,

▪ indicate in the adjacent box at which page in your full proposal further information relating to that ethics issue can be found, and

▪ provide additional information on that ethics issue in the Ethics Self-Assessment section.

For more information on each of the ethics issues and how to address them, including detailed legal references, see the guidelines ‘How to

Complete your Ethics Self-Assessment’.

1. HUMAN EMBRYONIC STEM CELLS AND HUMAN EMBRYOS

Page

Does this activity involve Human Embryonic Stem Cells (hESCs)?

Yes

If YES:

Will they be directly derived from embryos within this project?

Yes

Are they previously established cells lines?

Yes

Are the cell lines registered in the European registry for human embryonic stem

cell lines?

Yes

Does this activity involve the use of human embryos?

Yes

If YES:

Will the activity lead to their destruction?

Yes

2. HUMANS

Page

Does this activity involve human participants?

Yes

If YES:

Are they volunteers for nonmedical studies (e.g. social or human sciences

research)?

Yes

Are they healthy volunteers for medical studies?

Yes

Are they patients for medical studies?

Yes

Are they potentially vulnerable individuals or groups?

Yes

Are they children/minors?

Yes

Are they other persons unable to give informed consent?

Yes

Does this activity involve interventions (physical also including imaging technology, behavioural

treatments, etc.) on the study participants?

Yes

If YES:

Does it involve invasive techniques?

Yes

Does it involve collection of biological samples?

Yes

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 18 of 24 Last saved dd/mm/yyyy HH:mm

Does this activity involve conducting a clinical study as defined by the Clinical Trial

Regulation (EU 536/2014)? (using pharmaceuticals, biologicals, radiopharmaceuticals, or

advanced therapy medicinal products)

Yes

If YES:

Is it a clinical trial?

Yes

Is it a low-intervention clinical trial?

Yes

3. HUMAN CELLS / TISSUES (not covered by section 1)

Page

Does this activity involve the use of human cells or tissues?

Yes

If YES:

Are they human embryonic or foetal cells or tissues?

Yes

Are they available commercially?

Yes

Are they obtained within this project?

Yes

Are they obtained from another project, laboratory or institution?

Yes

Are they obtained from biobank?

Yes

4. PERSONAL DATA

Page

Does this activity involve processing of personal data?

Yes

If YES:

Does it involve the processing of special categories of personal data (e.g.: sexual

lifestyle, ethnicity, genetic, biometric and health data, political opinion, religious or

philosophical

beliefs)?

Yes

If YES:

Does it involve processing of genetic, biometric or health data?

Yes

Does it involve profiling, systematic monitoring of individuals, or processing of

large scale of special categories of data or intrusive methods of data processing

(such as, surveillance, geolocation tracking etc.)?

Yes

Does this activity involve further processing of previously collected personal data (including use of

preexisting data sets or sources, merging existing data sets)?

Yes

Is it planned to export personal data from the EU to non-EU countries?

Yes

If YES:

Specify the type of personal data and countries involved:

Is it planned to import personal data from non-EU countries into the EU or from a non-EU country to

another non-EU country?

Yes

If YES:

Specify the type of personal data and countries involved

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 19 of 24 Last saved dd/mm/yyyy HH:mm

Does this activity involve the processing of personal data related to criminal convictions or offences?

Yes

5. ANIMALS

Page

Does this activity involve animals?

Yes

If YES:

Are they vertebrates?

Yes

Are they non-human primates (NHP)?

Yes

Are they genetically modified?

Yes

Are they cloned farm animals?

Yes

Are they endangered species?

Yes

6. NON-EU COUNTRIES

Page

Will some of the activities be carried out in non-EU countries?

Yes

If YES:

Specify the countries:

In case non-EU countries are involved, do the activities undertaken in

these countries raise

potential ethics issues?

Yes

If YES:

Specify the countries:

Is it planned to use local resources (e.g. animal and/or human tissue samples, genetic material,

live animals, human remains, materials of historical value, endangered fauna or flora samples,

etc.)?

Yes

Is it planned to import any material (other than data) from non-EU countries into the EU or from

a non-EU country to another non-EU country? For data imports, see section 4.

Yes

If YES:

Specify material and countries involved:

Is it planned to export any material (other than data) from the EU to non-EU countries? For data

exports, see section 4.

Yes

If YES:

Specify material and countries involved:

Does this activity involves low and/or lower-middle income countries? (if yes, detail the benefit-

sharing actions planned in the self-assessment)

Yes

Could the situation in the country put the individuals taking part in the activity at risk?

Yes

7. ENVIRONMENT, HEALTH and SAFETY

Page

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 20 of 24 Last saved dd/mm/yyyy HH:mm

Does this activity involve the use of substances or processes that may cause harm to the

environment, to animals or plants (during the implementation of the activity or further to the use

of the results, as a possible impact)?

Yes

Does this activity deal with endangered fauna and/or flora / protected areas?

Yes

Does this activity involve the use of substances or processes that may cause harm to humans,

including those performing the activity (during the implementation of the activity or further to the

use of the results, as a possible impact)?

Yes

8. ARTIFICIAL INTELLIGENCE

Page

Does this activity involve the development, deployment and/or use of Artificial Intelligence

based systems? (if yes, detail in the self-assessment whether that could raise ethical concerns

related to human rights and values and detail how this will be addressed).

Yes

9. OTHER ETHICS ISSUES

Page

Are there any other ethics issues that should be taken into consideration?

Yes

Please specify: (Maximum number of characters allowed: 1000)

I confirm that I have taken into account all ethics issues above and that, if any ethics issues

apply, I will complete the ethics self-assessment as described in the guidelines ‘How to

Complete your Ethics Self-Assessment’.



Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 21 of 24 Last saved dd/mm/yyyy HH:mm

ETHICS SELF-ASSESSMENT

If you have entered any issues in the ethics issue table, you must perform an ethics self-assessment in accordance with the

guidelines "How to Complete your Ethics Self-Assessment" and complete the table below.

Ethical dimension of the objectives, methodology and likely impact

Explain in detail the identified issues in relation to:

– objectives of the activities (e.g. study of vulnerable populations, etc.)

– methodology (e.g. clinical trials, involvement of children, protection of personal data, etc.)

– the potential impact of the activities (e.g. environmental damage, stigmatisation of particular

social groups, political or financial adverse consequences, misuse, etc.)

Compliance with ethical principles and relevant legislations

Describe how the issue(s) identified in the ethics issues table above will be addressed in order

to adhere to the ethical principles and what will be done to ensure that the activities are

compliant with the E U / national legal and ethical requirements of the country or countries

where the tasks are to be carried out. It is reminded that for activities performed in a non-EU

countries, they should also be allowed in at least one EU Member State.

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 22 of 24 Last saved dd/mm/yyyy HH:mm

Security issues table

Please go through the table and indicate which elements concern your proposal by answering YES or NO.

If you answer YES to any of the questions:

- indicate in the adjacent box at which page in your full proposal further information relating to that security issue can be found, and

- provide additional information on this security issue in the Security self-assessment section below.

For more information on potential security issues and how to address them, see the guidance How to handle security-sensitive projects and the

programme-specific guidelines Classification of information in Horizon Europe projects.

1. EU classified information (EUCI)

Page

Does this activity involve information and/or materials requiring protection against unauthorised

disclosure (EUCI)?

Yes

If YES:

Is the activity going to use classified information as background

information?

Yes

Is the activity going to generate EU classified foreground

information as results?

Yes

Does this activity involve participants from non-EU countries which need to have access to

EUCI?

Yes

If YES:

Do the non-EU countries concerned have a security of information agreement with

the EU?

Yes

2. MISUSE

Page

Does this activity have the potential for misuse of results?

Yes

If YES:

Does the activity provide knowledge, materials and technologies that could be

channelled into crime and/or terrorism?

Yes

Could the activity result in the development of chemical, biological, radiological or

nuclear (CBRN) weapons and the means for their delivery?

Yes

3. OTHER SECURITY ISSUES

Page

Does this activity involve information and/or materials subject to national security restrictions?

Yes

If yes, please specify: (Maximum number of characters allowed: 1000)

According to the Commission Decision (EU, Euratom) 2015/444 of 13 March 2015 on the security rules for protecting

EU classified information, “European Union classified information (EUCI) means any information or material

designated by an EU security classification, the unauthorised disclosure of which could cause varying degrees of

prejudice to the interests of the European Union or of one or more of the Member States”.

Classified background information is information that is already classified by a country and/or international

organisation and/or the EU and is going to be used by the project. In this case, the project must have in advance the

authorisation from the originator of the classified information, which is the entity (EU institution, EU Member State,

third state or international organisation) under whose authority the classified information has been generated.

EU classified foreground information is information (documents/deliverables/materials) planned to be generated by

the project and that needs to be protected from unauthorised disclosure. The originator of the EUCI generated by the

project is the European Commission.

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 23 of 24 Last saved dd/mm/yyyy HH:mm

Are there any other security issues that should be taken into consideration?

Yes

If yes, please specify: (Maximum number of characters allowed: 1000)

SECURITY SELF-ASSESSMENT

If you have answered YES for one or more of the questions indicated above, describe the measures you intend to take to solve/avoid them. For more

information, see the guidelines Classification of information in Horizon Europe projects, Classification of information in Digital Europe projects,

Classification of information in EDF projects.

Please specify (Maximum number of characters allowed: 5000)

Example, not to be completed

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by

the Funding and Tenders Portal Submission Service.

Application Forms

Proposal ID XXXXXXXXX Acronym XXXXXXX

Version of template used Page 24 of 24 Last saved dd/mm/yyyy HH:mm

5 – Other questions

Two-stage calls

The full stage-2 proposal must be consistent with the short outline proposal submitted to the stage 1 – in particular with respect to the

proposal characteristics addressing the concepts of excellence and impact.

Are there substantial differences compared to the stage-1 proposal?

Yes

Questions showed only in answer is Yes:

Please list the substantial differences, and indicate the reasons

□

Partnership

List the substantial differences and indicate the reasons

□

Budget

List the substantial differences and indicate the reasons

□

Approach

List the substantial differences and indicate the reasons

[Calls with clinical trials: Essential information to be provided for proposals including

clinical trials / studies / investigations

Clinical study means, for the purpose of this document, any systematic prospective or retrospective collection and analysis of health

data obtained from individual patients or healthy persons in order to address scientific questions related to the understanding,

prevention, diagnosis, monitoring or treatment of a disease, mental illness, or physical condition. It includes but it is not limited to

clinical studies as defined by Regulation 536/2014 (on medicinal products), clinical investigation and clinical evaluation as defined by

Regulation 2017/745 (on medical devices), performance study and performance evaluation as defined by Regulation 2017/746 (on in

vitro diagnostic medical devices.

Are clinical studies / trials / investigations included in the work plan of this project?

Yes

Please upload the dedicated annex ‘Essential information for clinical studies / trials / investigations’ (a Word template is provided under

‘download templates’ in the up-load section for Part B and Annexes).

This document should include the relevant information of each clinical study / trial / investigation included in the work plan of this

project.

Please give a short title, an acronym or a unique identifier to each clinical study / trial / investigation,

to be used as a reference / identifier in the other parts of the proposal

]

Example, not to be completed

Project proposal – Technical description (Part B)

Example, not to be completed

Horizon Europe Programme

Standard Application Form (HE RIA and IA)

Project proposal – Technical description (Part B)

Version 3.4

04 April 2024

Example, not to be completed

Structure of the Proposal

The proposal contains two parts:

• Part A of the proposal is generated by the IT system. It is based on the information entered by the participants

through the submission system in the Funding & Tenders Portal. The participants can update the information in the

submission system at any time before final submission.

• Part B of the proposal is the narrative part that includes three sections that each correspond to an evaluation criterion. Part

B needs to be uploaded as a PDF document following the templates downloaded by the applicants in the submission system

for the specific call or topic. The templates for a specific call may slightly differ from the example provided in this document.

The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal.

The submission process consists of 6 steps:

- Step 1: Logging in the Portal

- Step 2: Select the call, topic and type of action in the Portal

- Step 3: Create a draft proposal: Title, acronym, summary, main organisation and contact details

- Step 4: Manage your parties and contact details: add your partner organisations and contact details.

- Step 5: Edit and complete web forms for proposal part A and upload proposal part B

- Step 6: Submit the proposal

HISTORY OF CHANGES

Version

Publication

date

Changes

1.0 10.03.2021  Initial version

1.1 19.04.2021  Formatting and alignment

 Clarification of the indicative number of pages in section 2.2 is for sections 2.2

and 2.3

 Added the name of the award criterion in section 3

1.2 25.05.2021  Addition of a table in section 3.1 about in-kind contributions

2.0 21.01.2022  Changes in tables on section 3 avoiding duplication of information

 Reorder of points in ‘Impact’ section

3.0 11.07.2022  Consolidation, formatting and layout changes. Tags added

3.1 08.09.2022  Added instructions on Artificial intelligence

3.2 14.11.2022  Added page limit for topics using lump sum funding

3.3 27.09.2023  Guidance on the use of AI for the preparation of the proposal

3.4 04.04.2024  Additional information on how to describe the activities per work package

Example, not to be completed

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE RIA and IA): V3.4 – 04.04.2024

Part B - Page 3 of 23

Proposal template Part B: technical description

(for full proposals: single stage submission procedure and 2

stage of a two-stage submission procedure)

This template is to be used in a single-st

age submission procedure or at the 2

stage of a two-stage submission

procedure.

The structure of this template must be followed when preparing your proposal. It has been designed to ensure that

the important aspects of your planned work are presented in a way that will enable the experts to make an effective

assessment against the evaluation criteria. Sections 1, 2 and 3 each correspond to an evaluation criterion.

Please be aware that proposals will be evaluated as they were submitted, rather than on their potential if certain

changes were to be made. This means that only proposals that successfully address all the required aspects will

have a chance of being funded. There will be no possibility for significant changes to content, budget and

consortium composition during grant preparation.

Page limit: The title, list of participants and sections 1, 2 and 3, together, should not be longer than 45 pages.

For topics using lump sum funding, the limit is 50 pages. All tables, figures, references and any other element

pertaining to these sections must be included as an integral part of these sections and are thus counted against this

page limit. The number of pages included in each section of this template is only indicative.

The page limit will be applied automatically. At the end of this document you can see the structure of the

actual proposal that you need to submit, please remove all instruction pages that are watermarked.

If you attempt to upload a proposal longer than the specified limit before the deadline, you will receive an

automatic warning and will be advised to shorten and re-upload the proposal. After the deadline, excess pages (in

over-long proposals/applications) will be automatically made invisible, and will not be taken into consideration by

the experts. The proposal is a self-contained document. Experts will be instructed to ignore hyperlinks to

information that is specifically designed to expand the proposal, thus circumventing the page limit.

Please, do not consider the page limit as a target! It is in your interest to keep your text as concise as possible, since

experts rarely view unnecessarily long proposals in a positive light.

The following formatting conditions apply.

The reference font for the body text of proposals is Times New Roman (Windows platforms), Times/Times New

Roman (Apple platforms) or Nimbus Roman No. 9 L (Linux distributions).

The use of a different font for the body text is not advised and is subject to the cumulative conditions that the font

is legible and that its use does not significantly shorten the representation of the proposal in number of pages

compared to using the reference font (for example with a view to bypass the page limit).

The minimum font size allowed is 11 points. Standard character spacing and a minimum of single line spacing is to

be used. This applies to the body text, including text in tables.

Text elements other than the body text, such as headers, foot/end notes, captions, formula's, may deviate, but must

be legible.

The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or

headers).

This document is tagged. Do not delete the tags; they are needed for our internal processing of information, mostly

for statistical gathering. In that light, please do not move, delete, re-order, alter tags in any way, as they might

create problems in our internal processing tools. Tags do not affect or influence the outcome of your application.

Example, not to be completed

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE RIA and IA): V3.4 – 04.04.2024

Part B - Page 4 of 23

DEFINITIONS

Critical risk

A critical risk is a plausible event or issue that could have a high adverse impact on the ability of

the project to achieve its objectives.

Level of likelihood to occur (Low/medium/high): The likelihood is the estimated probability that

the risk will materialise even after taking account of the mitigating measures put in place.

Level of severity (Low/medium/high): The relative seriousness of the risk and the significance of its

effect.

Deliverable

A report that is sent to the Commission or Agency providing information to ensure effective

monitoring of the project. There are different types of deliverables (e.g. a report

on specific

activities or results, data management plans, ethics or security requirements).

Impacts

Wider long term effects on society (including the environment), the economy and science, enabled

by the outcomes of R&I investments (long term). It refers to the specific contribution of the project

to the work programme expected impacts described in the destination. Impacts generally occur

some time after the end of the project.

Example: The deployment of the advanced forecasting system enables each airport to increase

maximum passenger capacity by 15% and passenger average throughput by 10%, leading to a 28%

reduction in infrastructure expansion costs.

Milestone

Control points in the project that help to chart progress. Milestones may correspond to the

achievement of a key result, allowing the next phase of the work to begin. They may also be

needed at intermediary points so that, if problems have arisen, corrective measures can be taken.

A milestone may be a critical decision point in the project where, for example, the consortium

must decide which of several technologies to adopt for further development. The achievement of

a milestone should be verifiable.

Objectives

The goals of the work performed within the project, in terms of its research and innovation

content. This will be translated into the project’s results. These may range from tackling specific

research questions, demonstrating the feasibility of an innovation, sharing knowledge among

stakeholders on specific issues. The nature of the objectives will depend on the type of action, and

the scope of the topic.

Outcomes

The expected effects, over the medium term, of projects supported under a given topic. The

results of a project should contribute to these outcomes, fostered in particular by the

dissemination and exploitation measures. This may include the uptake, diffusion, deployment,

and/or use of the project’s results by direct target groups. Outcomes generally occur during or

shortly after the end of the project.

Example: 9 European airports adopt the advanced forecasting system demonstrated during the

project.

Pathway to

impact

Logical steps towards the achievement of the expected impacts of the project over time, in

particular beyond the duration of a project. A pathway begins with the projects’ results, to their

dissemination, exploitation and communication, contributing to th

e expected outcomes in the

work programme topic, and ultimately to the wider scientific, economic and societal impacts of

the work programme destination.

Research

output

Results generated by the action to which access can be given in the form of scientific publications,

data or other engineered outcomes and processes such as software, algorithms, protocols and

Example, not to be completed

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE RIA and IA): V3.4 – 04.04.2024

Part B - Page 5 of 23

electronic notebooks.

Results

What is generated during the project implementation. This may include, for example, know-how,

innovative solutions, algorithms, proof of feasibility,

new business models, policy

recommendations, guidelines, prototypes, demonstrators, databases and datasets, trained

researchers, new infrastructures, networks, etc. Most project results (inventions, scientific works,

etc.) are ‘Intellectual Property’, which may, if appropriate, be protected by formal ‘Intellectual

Property Rights’.

Example: Successful large-

scale demonstrator: trial with 3 airports of an advanced forecasting

system for proactive airport passenger flow management.

Technology

Readiness

Level

See Work Programme General Annexes B

Guidance on the use of generative AI tools for the preparation of the proposal

When considering the use of generative artificial intelligence (AI) tools for the preparation of the proposal, it is

imperative to exercise caution and careful consideration. The AI-

generated content should be thoroughly

reviewed and validated by the applicants to ensure its appropriateness and accuracy, as well as its compliance

with intellectual property regulations. Applicants are fully responsible for the content of the proposal (even those

parts produced by the AI tool) and must be transparent in disclosing which AI tools were used and how they were

utilized.

Specifically, applicants are required to:

• Verify the accuracy, validity, and appropriateness of the content and any citations generated by the AI

tool and correct any errors or inconsistencies.

• Provide a list of sources used to generate content and citations, including those generated by the AI tool.

Double-check citations to ensure they are accurate and properly referenced.

• Be conscious of the potential for plagiarism where the AI tool may have reproduced substantial text from

other sources. Check the original sources to be sure you are not plagiarizing someone else’s work.

• Acknowledge the limitations of the AI tool in the proposal preparation, including the potential for bias,

errors, and gaps in knowledge.

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Fill in the title of your proposal below.

TITLE OF THE PROPOSAL

The consortium members are listed in part A of the proposal (application forms). A summary list should also be

provided in the table below.

[This document is tagged. Do not delete the tags; they are needed for processing.] #@APP-FORM-HERIAIA@#

List of participants [e.g. 1 page]

Participant No. * Participant organisation name Country

1 (Coordinator)

* Please use the same participant numbering and name as that used in the administrative proposal forms.

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1. Excellence #@REL-EVA-RE@#

The following aspects will be taken into account only to the extent that the proposed work is within the

scope of the work programme topic.

1.1 Objectives and ambition

#@PRJ-OBJ-PO@# [e.g. 4 pages]

• Briefly describe the objectives of your proposed work. Why are they pertinent to the work programme

topic? Are they measurable and verifiable? Are they realistically achievable?

• Describe how your project goes beyond the state-of-the-art, and the extent the proposed work is

ambitious. Indicate any exceptional ground-breaking R&I, novel concepts and approaches, new products,

services or business and organisational models. Where relevant, illustrate the advance by referring to

products and services already available on the market. Refer to any patent or publication search carried

out.

• Describe where the proposed work is positioned in terms of R&I maturity (i.e. where it is situated in the

spectrum from ‘idea to application’, or from ‘lab to market’). Where applicable, provide an indication of

the Technology Readiness Level, if possible distinguishing the start and by the end of the project.

Please bear in mind that advances beyond the state of the art must be interpreted in the light of

the positioning of the project. Expectations will not be the same for RIAs at lower TRL, compared

with Innovation Actions at high TRLs.

#§PRJ-OBJ-PO§#

1.2 M

ethodology #@CON-MET-CM@# #@COM-PLE-CP@# [e.g. 14 pages]

• Describe and explain the overall methodology, including the concepts, models and assumptions that

underpin your work. Explain how this will enable you to deliver your project’s objectives. Refer to any

important challenges you may have identified in the chosen methodology and how you intend to

overcome them. [e.g. 10 pages]

This section should be presented as a narrative. The detailed tasks and work packages are

described below under ‘Implementation’.

Where relevant, include how the project methodology complies with the ‘do no significant harm’

principle as per Article 17 of Regulation (EU) No 2020/852 on the establishment of a framework to

facilitate sustainable investment (i.e. the so-called 'EU Taxonomy Regulation'). This means that the

methodology is designed in a way it is not significantly harming any of the six environmental

objectives of the EU Taxonomy Regulation.

If you plan to use, develop and/or deploy artificial intelligence (AI) based systems and/or

techniques you must demonstrate their technical robustness. AI-based systems or techniques

should be, or be developed to become:

Excellence – aspects to be taken into account.

− Clarity and pertinence of the project’s objectives, and the extent to which the proposed

work is ambitious, and goes beyond the state of the art.

− Soundness of the proposed methodology, including the underlying concepts, models,

assumptions, interdisciplinary approaches, appropriate consideration of the gender

dimension in research and innovation content, and the quality of open science practices,

including sharing and management of research outputs and engagement of citizens, civil

society and end users where appropriate.

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• technically robust, accurate and reproducible, and able to deal with and inform about

possible failures, inaccuracies and errors, proportionate to the assessed risk they pose

• socially robust, in that they duly consider the context and environment in which they

operate

• reliable and function as intended, minimizing unintentional and unexpected harm,

preventing unacceptable harm and safeguarding the physical and mental integrity of

humans

• able to provide a suitable explanation of their decision-making processes, whenever they

can have a significant impact on people’s lives.

• Describe any national or international research and innovation activities whose results will feed into the

project, and how that link will be established. [e.g. 1 page]

• E

xplain how expertise and methods from different disciplines will be brought together and integrated in

pursuit of your objectives. If you consider that an inter-disciplinary approach is unnecessary in the context

of the proposed work, please provide a justification. [e.g. 1/2 page]

• For topics where the work programme indicates the need for the integration of social sciences and

humanities, show the role of these disciplines in the project or provide a justification if you consider that

these disciplines are not relevant to your proposed project. [e.g. 1/2 page]

• Describe how the gender dimension (i.e. sex and/or gender analysis) is taken into account in the project’s

research and innovation content [e.g. 1 page]. If you do not consider such a gender dimension to be

relevant in your project, please provide a justification.

Note: This section is mandatory except for topics which have been identified in the work

programme as not requiring the integration of the gender dimension into R&I content.

Remember that that this question relates to the content of the planned research and innovation

activities, and not to gender balance in the teams in charge of carrying out the project.

Sex and gender analysis refers to biological characteristics and social/cultural factors respectively.

For guidance on methods of sex / gender analysis and the issues to be taken into account, please

refer to https://ec.europa.eu/info/news/gendered-innovations-2-2020-nov-24_en

• Describe how appropriate open science practices are implemented as an integral part of the proposed

methodology. Show how the choice of practices and their implementation are adapted to the nature of

your work, in a way that will increase the chances of the project delivering on its objectives [e.g. 1 page].

If you believe that none of these practices are appropriate for your project, please provide a justification

here.

Open science is an approach based on open cooperative work and systematic sharing of

knowledge and tools as early and widely as possible in the process. Open science practices include

early and open sharing of research (for example through preregistration, registered reports, pre-

prints, or crowd-sourcing); research output management; measures to ensure reproducibility of

research outputs; providing open access to research outputs (such as publications, data, software,

models, algorithms, and workflows); participation in open peer-review; and involving all relevant

knowledge actors including citizens, civil society and end users in the co-creation of R&I agendas

and contents (such as citizen science).

Please note that this question does not refer to outreach actions that may be planned as part of

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communication, dissemination and exploitation activities. These aspects should instead be

described below under ‘Impact’.

• Re

search data management and management of other research outputs: Applicants

generating/collecting data and/or other research outputs (except for publications) during the project

must provide maximum 1 page on how the data/ research outputs will be managed in line with the FAIR

principles (Findable, Accessible, Interoperable, Reusable), addressing the following (the description

should be specific to your project): [1 page]

Types of data/research outputs (e.g. experimental, observational, images, text, numerical) and their

estimated size; if applicable, combination with, and provenance of, existing data.

Findability of data/research outputs: Types of persistent and unique identifiers (e.g. digital object

identifiers) and trusted repositories that will be used.

Accessibility of data/research outputs: IPR considerations and timeline for open access (if open

access not provided, explain why); provisions for access to restricted data for verification purposes.

Interoperability of data/research outputs: Standards, formats and vocabularies for data and

metadata.

Reusability of data/research outputs: Licenses for data sharing and re-use (e.g. Creative Commons,

Open Data Commons); availability of tools/software/models for data generation and

validation/interpretation /re-use.

Curation and storage/preservation costs; person/team responsible for data management and

quality assurance.

Proposals selected for funding under Horizon Europe will need to develop a detailed data

management plan (DMP) for making their data/research outputs findable, accessible,

interoperable and reusable (FAIR) as a deliverable by month 6 and revised towards the end of a

project’s lifetime.

For guidance on open science practices and research data management, please refer to the

relevant section of the HE Programme Guide o

n the Funding & Tenders Portal.

#§CON-MET-CM§# #§COM-PLE-CP§# #§REL-EVA-RE§#

2. Impact

#@IMP-ACT-IA@#

Impact – aspects to be taken into account.

− Credibility of the pathways to achieve the expected outcomes and impacts specified in

the work programme, and the likely scale and significance of the contributions due to

the project.

− Suitability and quality of the measures to maximise expected outcomes and impacts, as

set out in the dissemination and exploitation plan, including communication activities.

The results of your project should make a contribution to the expected outcomes set out for the work programme

topic over the medium term, and to the wider expected impacts set out in the ‘destination’ over the longer term.

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In this section you should show how your project could contribute to the outcomes and impacts described in the

work programme, the likely scale and significance of this contribution, and the measures to maximise these

impacts.

2.1 Project’s pathways towards impact [e.g. 4 pages]

• Provide a narrative explaining how the project’s results are expected to make a difference in terms of

impact, beyond the immediate scope and duration of the project. The narrative should include the

components below, tailored to your project.

(a) Describe the unique contribution your project results would make towards (1) the outcomes specified

in this topic, and (2) the wider impacts, in the longer term, specified in the respective destinations in

the work programme.

Be specific, referring to the effects of your project, and not R&I in general in this field.

State the target groups that would benefit. Even if target groups are mentioned in general terms

in the work programme, you should be specific here, breaking target groups into particular

interest groups or segments of society relevant to this project.

The outcomes and impacts of your project may:

• Scientific, e.g. contributing to specific scientific advances, across and within disciplines,

creating new knowledge, reinforcing scientific equipment and instruments, computing

systems (i.e. research infrastructures);

• Economic/technological, e.g. bringing new products, services, business processes to the

market, increasing efficiency, decreasing costs, increasing profits, contributing to

standards’ setting, etc.

• Societal , e.g. decreasing CO

emissions, decreasing avoidable mortality, improving policies

and decision making, raising consumer awareness.

Only include such outcomes and impacts where your project would make a significant and direct

contribution. Avoid describing very tenuous links to wider impacts. However, include any potential

negative environmental outcome or impact of the project including when expected results are

brought at scale (such as at commercial level). Where relevant, explain how the potential harm

can be managed.

(b) Give an indication of the scale and significance of the project’s contribution to the expected

outcomes and impacts, should the project be successful. Provide quantified estimates where possible

and meaningful.

‘Scale’ refers to how widespread the outcomes and impacts are likely to be. For example, in terms

of the size of the target group, or the proportion of that group, that should benefit over time;

‘Significance’ refers to the importance, or value, of those benefits. For example, number of

additional healthy life years; efficiency savings in energy supply.

Explain your baselines, benchmarks and assumptions used for those estimates. Wherever possible,

quantify your estimation of the effects that you expect from your project. Explain assumptions that

you make, referring for example to any relevant studies or statistics. Where appropriate, try to use

only one methodology for calculating your estimates: not different methodologies for each

partner, region or country (the extrapolation should preferably be prepared by one partner).

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Your estimate must relate to this project only - the effect of other initiatives should not be taken

into account.

duration of the project - that may determine whether the desired outcomes and impacts are

achieved. These may include, for example, other R&I work within and beyond Horizon Europe;

regulatory environment; targeted markets; user behaviour. Indicate if these factors might evolve over

time. Describe any mitigating measures you propose, within or beyond your project, that could be

needed should your assumptions prove to be wrong, or to address identified barriers.

Note that this does not include the critical risks inherent to the management of the project itself ,

which should be described below under ‘Implementation’.

2.2 Measures to maximise impact - Dissemination, exploitation and communication

#@COM-DIS-VIS-CDV@#

[e.g. 5 pages, including section 2.3]

• Describe the planned measures to maximise the impact of your project by providing a first version of your

‘plan for the dissemination and exploitation including communication activities’. Describe the

dissemination, exploitation and communication measures that are planned, and the target group(s)

addressed (e.g. scientific community, end users, financial actors, public at large).

Please remember that this plan is an admissibility condition, unless the work programme topic

explicitly states otherwise. In case your proposal is selected for funding, a more detailed ‘plan for

dissemination and exploitation including communication activities’ will need to be provided as a

mandatory project deliverable within 6 months after signature date. This plan shall be periodically

updated in alignment with the project’s progress.

Communication

measures should promote the project throughout the full lifespan of the project.

The aim is to inform and reach out to society and show the activities performed, and the use and

the benefits the project will have for citizens. Activities must be strategically planned, with clear

objectives, start at the outset and continue through the lifetime of the project. The description of

the communication activities needs to state the main messages as well as the tools and channels

that will be used to reach out to each of the chosen target groups.

All measures should be proportionate to the scale of the project, and should contain concrete

actions to be implemented both during and after the end of the project, e.g. standardisation

activities. Your plan should give due consideration to the possible follow-up of your project, once it

is finished. In the justification, explain why each measure chosen is best suited to reach the target

group addressed. Where relevant, and for innovation actions, in particular, describe the measures

for a plausible path to commercialise the innovations.

If exploitation is expected primarily in non-associated third countries, justify by explaining how

that exploitation is still in the Union’s interest.

Describe possible feedback to policy measures generated by the project that will contribute to

designing, monitoring, reviewing and rectifying (if necessary) existing policy and programmatic

measures or shaping and supporting the implementation of new policy initiatives and decisions.

• Outline your strategy for the management of intellectual property, foreseen protection measures, such as

patents, design rights, copyright, trade secrets, etc., and how these would be used to support

For further guidance on communicating EU research and innovation for project participants, please refer to the Online Manual on the Funding & Tenders

Portal

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exploitation.

If your project is selected, you will need an appropriate consortium agreement to manage

(amongst other things) the ownership and access to key knowledge (IPR, research data etc.).

Where relevant, these will allow you, collectively and individually, to pursue market opportunities

arising from the project.

If your project is selected, you must indicate the owner(s) of the results (results ownership list) in

the final periodic report.

#§COM-DIS-VIS-CDV§#

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2.3 Summary

Provide a summary of this section by presenting in the canvas below the key elements of your project impact pathway and of the measures to maximise its

impact.

KEY ELEMENT OF THE IMPACT SECTION

SPECIFIC NEEDS

What are the specific needs that

triggered this project?

Example 1

Most airports use process flow-oriented

models based on static mathematical

values limiting the optimal management

of passenger flow and hampering the

accurate use of the available resources

to the actual demand of passengers.

Example 2

Electronic components need to get

smaller and lighter to match the

expectations of the end-users. At the

same time there is a problem of sourcing

of raw materials that has an

environmental impact.

D & E & C MEASURES

What dissemination, exploitation and communication measures will you

apply to the results?

Example 1

Exploitation: Patenting the algorithmic model.

Dissemination towards the scientific community and airports: Scientific

publication with the results of the large-scale demonstration.

Communication towards citizens: An event in a shopping mall to show how

the outcomes of the action are relevant to our everyday lives.

Example 2

Exploitation of the new product: Patenting the new product;

Licencing to major electronic companies.

Dissemination towards the scientific community and industry:

Participating at conferences; Developing a platform of material

compositions for industry; Participation at EC project portfolios to

disseminate the results as part of a group and maximise the visibility vis-à-

vis companies.

EXPECTED RESULTS

What do you expect to generate by the

end of the project?

Example 1

Successful large-scale demonstrator:

Trial with 3 airports of an advanced

forecasting system for proactive airport

passenger flow management.

Algorithmic model:

Novel algorithmic model for proactive

airport passenger flow management.

Example 2

Publication of a scientific discovery on

transparent electronics.

New product: More sustainable

electronic circuits.

Three PhD students trained.

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#§IMP-ACT-IA§#

TARGET GROUPS

Who will use or further up-take the results

of the project? Who will benefit from the

results of the project?

Example 1

9 European airports:

Schiphol, Brussels airport, etc.

The European Union aviation safety

agency.

Air passengers (indirect).

Example 2

End-users: consumers of electronic

devices.

Major electronic companies: Samsung,

Apple, etc.

Scientific community (field of transparent

electronics).

IMPACTS

What are the expected wider scientific, economic and

societal effects of the project contributing to the expected

impacts outlined in the respective destination in the work

programme?

Example 1

Scientific: New breakthrough scientific discovery on

passenger forecast modelling.

Economic: Increased airport efficiency

Size: 15% increase of maximum passenger capacity in

European airports, leading to a 28% reduction in

infrastructure expansion costs.

Example 2

Scientific: New breakthrough scientific discovery on

transparent electronics.

Economic/Technological: A new market for touch

enabled electronic devices.

Societal: Lower climate impact of electronics

manufacturing (including through material sourcing and

waste management).

OUTCOMES

What change do you expect to see after successful

dissemination and exploitation of project results to the

target group(s)?

Example 1

Up-take by airports: 9 European airports adopt the

advanced forecasting system demonstrated during the

project.

Example 2

High use of the scientific discovery published (measured

with the relative rate of citation index of project

publications).

A major electronic company (Samsung or Apple)

exploits/uses the new product in their manufacturing.

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3. Quality and efficiency of the implementation #@QUA-LIT-QL@# #@WRK-PLA-WP@#

Quality and efficiency of the implementation – aspects to be taken into account

‒ Quality and effectiveness of the work plan, assessment of risks, and appropriateness of the

effort assigned to work packages, and the resources overall

‒ Capacity and role of each participant, and extent to which the consortium as a whole brings

together the necessary expertise.

3.1 Work plan and resources [e.g. 14 pages (19 pages for topics using lump sum funding) – including tables]

Please provide the following:

• brief presentation of the overall structure of the work plan;

• timing of the different work packages and their components (Gantt chart or similar);

• graphical presentation of the components showing how they inter-relate (Pert chart or similar).

• detailed work description, i.e.:

o a list of work packages (table 3.1a);

o a description of each work package (table 3.1b);

o a list of deliverables (table 3.1c);

Give full details. Base your account on the logical structure of the project and the stages in

which it is to be carried out. Each work package should be a substantial part of the work

plan, and the number of work packages should be proportionate to the scale and

complexity of the project.

Structure each work package by breaking it down into tasks. If tasks are not appropriate,

work packages can be organised according to other criteria (e.g., according to the type of

work or thematically). For each task or element of the work package, describe all activities

to be carried out and quantify them (e.g., number of protocols, tests, measurements,

combinations, study subjects, conferences, publications, etc.). Provide enough detail to

clarify who will do this work and why it is needed for the project, (e.g., the level of

qualification and number of person-months for personnel, as well as the requested

equipment, consumables, meetings, etc.), to justify the proposed resources and so that

progress can be monitored, including by the Commission.

Resources assigned to work packages should be in line with their objectives and

deliverables. You are advised to include a distinct work package on ‘project management’,

and to give due visibility in the work plan to ‘data management’ ‘dissemination and

exploitation’ and ‘communication activities’, either with distinct tasks or distinct work

packages.

You will be required to update the ‘plan for the dissemination and exploitation of results

including communication activities’, and a ‘data management plan’, (this does not apply

to topics where a plan was not required.) This should include a record of activities related

to dissemination and exploitation that have been undertaken and those still planned.

Please make sure the information in this section matches the costs as stated in the budget

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table in section 3 of the application forms, and the number of person months, shown in

the detailed work package descriptions.

• a list of milestones (table 3.1d);

• a list of critical risks, relating to project implementation, that the stated project's objectives may not be

achieved. Detail any risk mitigation measures. You will be able to update the list of critical risks and

mitigation measures as the project progresses (table 3.1e);

• a table showing number of person months required (table 3.1f);

• a table showing description and justification of subcontracting costs for each participant (table 3.1g);

• a table showing justifications for ‘purchase costs’ (table 3.1h) for participants where those costs exceed

15% of the personnel costs (according to the budget table in proposal part A);

• if applicable, a table showing justifications for ‘other costs categories’ (table 3.1i);

• if applicable, a table showing in-kind contributions from third parties (table 3.1j)

3.2 Capacity of participants and consortium as a whole

#@CON-SOR-CS@# #@PRJ-MGT-PM@# [e.g. 3 pages]

The individual participants of the consortium are described in a separate section under Part A. There is no need

to repeat that information here.

• Describe the consortium. How does it match the project’s objectives, and bring together the necessary

disciplinary and inter-disciplinary knowledge? Show how this includes expertise in social sciences and

humanities, open science practices, and gender aspects of R&I, as appropriate. Include in the description

affiliated entities and associated partners, if any.

• Show how the partners will have access to critical infrastructure needed to carry out the project activities.

• Describe how the members complement one another (and cover the value chain, where appropriate)

• In what way does each of them contribute to the project? Show that each has a valid role, and adequate

resources in the project to fulfil that role.

• If applicable, describe the industrial/commercial involvement in the project to ensure exploitation of the

results and explain why this is consistent with and will help to achieve the specific measures which are

proposed for exploitation of the results of the project (see section 2.2).

• Other countries and international organisations: If one or more of the participants requesting EU funding

is based in a country or is an international organisation that is not automatically eligible for such funding

(entities from Member States of the EU, from Associated Countries and from one of the countries in the

exhaustive list included in the Work Programme General Annexes B are automatically eligible for EU

funding), explain why the participation of the entity in question is essential to successfully carry out the

project.

#§CON-SOR-CS§# #§PRJ-MGT-PM§#

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Tables for section 3.1

Use plain text for the tables in section 3.1. If the proposal is invited to start Grant Agreement preparation, these

tables will have to be encoded in the grant management IT tool, where no graphics or special formats are

supported.

Table 3.1a: List of work packages

Work

package

Work

Package

Title

Lead

Participant

Lead

Participant

Short Name

Person-

Months

Start

Month

End

month

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Table 3.1b: Work package description

For each work package:

Work package number

Work package title

Participants involved in each WP and their efforts are shown in table 3.1f. Lead participant and starting and end

date of each WP are shown in table 3.1a.)

Objectives

Description of work (where appropriate, broken down into tasks), lead partner and role of participants. For

each task, quantify the amount of work. Provide enough detail to justify the resources requested and clarify

why the work is needed and who will do it. Deliverables linked to each WP are listed in table 3.1c (no need

to repeat the information here).

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Table 3.1c: List of Deliverables

Only include deliverables that you consider essential for effective project monitoring.

Number

Deliverable

name

Short description

Work

package

number

Short

name of

lead

participant

Type

Dissemin

ation

level

Delivery

date

(in

months)

KEY

Deliverable numbers in order of delivery dates. Please use the numbering convention <WP number>.<number of

deliverable within that WP>.

For example, deliverable 4.2 would be the second deliverable from work package 4.

Type:

Use one of the following codes:

R: Document, report (excluding the periodic and final reports)

DEM: Demonstrator, pilot, prototype, plan designs

DEC: Websites, patents filing, press & media actions, videos, etc.

DATA: Data sets, microdata, etc.

DMP: Data management plan

ETHICS: Deliverables related to ethics issues.

SECURITY: Deliverables related to security issues

OTHER: Software, technical diagram, algorithms, models, etc.

Dissemination level:

Use one of the following codes:

PU –

Public, fully open, e.g. web (Deliverables flagged as public will be automatically published in CORDIS

project’s page)

SEN – Sensitive, limited under the conditions of the Grant Agreement

Classified R-UE/EU-R – EU RESTRICTED under the Commission Decision No2015/444

Classified C-UE/EU-C – EU CONFIDENTIAL under the Commission Decision No2015/444

Classified S-UE/EU-S – EU SECRET under the Commission Decision No2015/444

Delivery date

Measured in months from the project start date (month 1)

You must include a data management plan (DMP) and a ‘plan for dissemination and exploitation including communication

activities as distinct deliverables within the first 6 months of the project. The DMP will evolve during the lifetime of the

project in order to present the status of the project's reflections on data management. A template for such a plan is

available in the Online Manual

n the Funding & Tenders Portal.

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Table 3.1d: List of milestones

Milestone

number

Milestone

name

Related work

package(s)

Due date (in month)

Means of verification

KEY

Due date

Measured in months from the project start date (month 1)

Means of verification

Show how you will confirm that the milestone has been attained. Refer to indicators if appropriate. For example:

a laboratory prototype that is ‘up and running’; software released and validated by a user group; field survey

complete and data quality validated.

Table 3.1e: Critical risks for implementation

#@RSK-MGT-RM@#

Description of risk (indicate level of (i)

likelihood, and (ii) severity:

Low/Medium/High)

Work package(s)

involved

Proposed risk-mitigation measures

Definition critical risk:

A critical risk is a plausible event or issue that could have a high adverse impact on the ability of the project to

achieve its objectives.

Level of likelihood to occur: Low/medium/high

The likelihood is the estimated probability that the risk will materialise even after taking account of the

mitigating measures put in place.

Level of severity: Low/medium/high

The relative seriousness of the risk and the significance of its effect.

#§RSK-MGT-RM§#

Example, not to be completed

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE RIA and IA): V3.4 – 04.04.2024

Part B - Page 21 of 23

Table 3.1f: Summary of staff effort

Please indicate the number of person/months over the whole duration of the planned work, for each work

package, for each participant. Identify the work-package leader for each WP by showing the relevant person-

month figure in bold.

WPn

WPn+1

WPn+2

Total Person-

Months per Participant

Participant

Number/Short Name

Participant Number/

Short Name

Participant Number/

Short Name

Total Person Months

Table 3.1g: ‘Subcontracting costs’ items

For each participant describe and justify the tasks to be subcontracted (please note that core tasks of the project

should not be sub-contracted).

Participant Number/Short Name

Cost (€)

Description of tasks and justification

Subcontracting

Table 3.1h: ‘Purchase costs’ items (travel and subsistence, equipment and other goods, works and services)

Please complete the table below for each participant if the purchase costs (i.e. the sum of the costs for ’travel and

subsistence’, ‘equipment’, and ‘other goods, works and services’) exceeds 15% of the personnel costs for that

participant (according to the budget table in proposal part A). The record must list cost items in order of costs and

starting with the largest cost item, up to the level that the remaining costs are below 15% of personnel costs.

Participant Number/Short Name

Cost (€)

Justification

Travel and subsistence

Equipment

Other goods, works and

services

Remaining purchase

costs (<15% of pers.

Costs)

Total

Example, not to be completed

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE RIA and IA): V3.4 – 04.04.2024

Part B - Page 22 of 23

Table 3.1i: ‘Other costs categories’ items (e.g. internally invoiced goods and services)

Please complete the table below for each participant that would like to declare costs under other costs categories

(e.g. internally invoiced goods and services), irrespective of the percentage of personnel costs.

Participant Number/Short Name

Cost (€)

Justification

Internally invoiced

goods and services

…

Table 3.1j: ‘In-kind contributions’ provided by third parties

Please complete the table below for each participant that will make use of in-kind contributions (non-financial

resources made available free of charge by third parties). In kind contributions provided by third parties free of

charge are declared by the participants as eligible direct costs in the corresponding cost category (e.g. personnel

costs or purchase costs for equipment).

Participant Number/Short Name

Third party name