EngineersAustralia
GeneralRegulations
AsamendedwithapprovaloftheBoardon5December2019
TheBoardoftheInstitutionofEngineersAustralia(EngineersAustralia)has,byresolution,madethe
followingregulationsunderBy‐Law32ofthe2015By‐Laws.
TheInstitutionofEngineersAustralia
EngineeringHouse
11NationalCircuit
BartonACT2600
Phone:+61262706555
TollFree:1300653113
Fax:(02)62731488
http://www.engineersaustralia.org.au/
Contents
EngineersAustraliaGeneralRegulations
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Contents
Part1 Preliminary 8
1.01 NameofRegulations 8
1.02 Commencement 8
1.03 Repeal 8
1.04 Interpretation 8
Part2 MembershipGenerally 15
Division1–Membership 15
2.01 Qualificationsformembership 15
2.02 Admissiontomembership 15
2.03 Affiliationofindividualsandbodiescorporate 15
Division2–CompetencyAssessments 16
2.04 Charteredmembers–competencyassessments 16
2.05 Charteredmembers–cancellationofcharteredstatus 16
2.06 Charteredmembers–reinstatementofcharteredstatus 16
Division3–ContinuingProfessionalDevelopment 17
2.07 CPD–definition 17
2.08 CPD–aims 17
2.09 CPD–requirements 17
Division4–ProfessionalConduct 18
2.10 Codeofethics 18
2.11 Makingcomplaintsagainstmembers 18
2.12 Howcomplaintsaretobehandled 18
2.13 ProfessionalConductCommittee 19
2.14 InvestigationofcomplaintsbyProfessionalConductCommittee 21
2.15 Findings 22
2.16 Sanctions 22
2.17 NotificationofProfessionalConductCommittee’sdecision 24
2.18 ReviewofProfessionalConductCommittee’sdecision 24
2.19 AnnualReporting 25
2.20 Suspensionandcancellationofmembershipnotbasedonpracticeofengineering
considerations 26
Division5–OfficeBearerConduct 27
2.21 Officebearerconduct 27
2.22 Officebearerconflictsofinterest 27
Part3 OrganisationalLeadership 28
Division1–TheNationalCongress 28
3.01 ProcedureforNationalCongressmeetings 28
3.02 Fillingofcasualvacancy 28
Division2–TheBoard 30
3.03 ProcedureforBoardmeetings 30
3.04 CommitteesoftheBoard 30
Contents
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3.05 BoardresolutionswhichamendtheseRegulations 31
Part4 ConstituentBodies 32
Division1–TheDivisions 32
4.01 Divisions 32
4.02 Divisions–Resourcing 32
4.03 Divisions–Membership 32
4.04 DivisionCommittees 33
4.05 DivisionCommittees–Functions 34
4.06 DivisionCommitteeandDivisionPresident–Roles 35
4.07 DivisionCommittees–TermsofOfficeofMembers 35
4.08 DivisionCommittees–Meetings 36
4.09 DivisionCommittees–Subcommittees 37
4.10 DivisionCommittees–ValidityofActs 37
4.11 DissolvingDivisions 37
Division2–PresidentsForum 38
4.12 PresidentsForum 38
4.13 FunctionsofPresidentsForum 38
Division3–SpecialInterestGroups 39
4.14 SpecialInterestGroupsandCentres 39
Division4–NationalCommittees 42
4.15 NationalCommittees 42
Division5–OverseasChapters 44
4.16 OverseasChapters 44
Division6–Subsidiaries 46
4.17 Subsidiaries 46
Part5LearnedSocietyFunctions 47
Division1–EngineeringPracticeAdvisoryCommittee 47
5.01 EngineeringPracticeAdvisoryCommittee 47
5.02 FunctionsofEPAC 47
5.03 CollaborationbetweenCollegesandTechnicalSocietiesandDivisionCommittees48
Division2–CollegeChairsForum 49
5.04 CollegeChairsForum 49
5.05 FunctionsoftheCollegeChairsForum 49
Division3–TheColleges 51
5.06 Colleges 51
5.07 Colleges–role 51
5.08 Colleges–resourcing 51
5.09 Colleges–membership 51
5.10 CollegeBoards 52
5.11 CollegeBoards–composition 53
5.12 CollegeBoards–termofofficeofmembers 54
5.13 CollegeBoards–meetings 55
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5.14 CollegeBoards–committees 56
5.15 CollegeBoards–validityofactsetc. 56
5.16 DissolvingColleges 57
Division4–TheTechnicalSocieties 58
5.17 Recognitionandestablishmentoftechnicalsocieties 58
5.18 TechnicalSociety–governingcommittee 58
5.19 TechnicalSociety–functions 59
5.20 Standard provisions for terms of reference of technical societies that are
unincorporated 59
5.21 TechnicalSociety–resourcing 60
5.22 Requirementsformembershipoftechnicalsocieties 60
5.23 Requirementsforconstitutionsoftechnicalsocietiesthatarebodiescorporate 60
5.24 TechnicalSociety–Branches 61
5.25 Dissolvingtechnicalsocieties 61
Part6ElectionsandMembershipBallots 62
Division1–ElectionofDirectorsandNationalPresident 62
6.01 Purposeandapplication 62
6.02 Appointment,dutiesandpowersofreturningofficers 62
6.03 Returningofficertodeterminenominationclosingtimesandvotereligibilitycut‐
offtimesforelections 62
6.04 Eligibilitytonominateasacandidateforelection–Board 62
6.05 Eligibilitytonominateasacandidateforelection–NationalDeputyPresident 62
6.06 Eligibilitytovoteinelections 63
6.07 Numberofvotes 63
6.08 Nominations 63
6.09 Whereelectionnecessary 64
6.10 Requirementsforcandidatestatements 64
6.11 Votingpapers 64
6.12 Validityofelectionnotaffected 65
6.13 Scrutineers 65
6.14 Invalidvotes 65
6.15 Thecount 65
6.16 Notificationsofresults 66
Division2–ElectionforDivisionCommittees,CollegeBoardsandCongress 67
6.17 Purposeandapplication 67
6.18 Appointment,dutiesandpowersofreturningofficers 67
6.19 Returningofficertodeterminenominationclosingtimesandvotereligibilitycut‐
offtimesforelections 67
6.20 Eligibilitytonominateasacandidateforelection–Congressdelegateselectedby
thevotingmembersoftheDivisions 67
6.21 Eligibilitytonominateasacandidateforelection—DivisionCommittee 68
6.22
Eligibilitytonominateasacandidateforelection–CollegeBoards 68
6.23 Eligibility–otherprovisions 68
6.24 Eligibilitytovoteinelections 68
6.25 Numberofvotes 69
6.26 Nominations 69
6.27 Whereelectionnecessary 69
6.28 Requirementsforcandidatestatements 70
Contents
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6.29 Electionpack 70
6.30 Validityofelectionnotaffected 70
6.31 Votingpapersandvotinginstructions 70
6.32 Scrutineers 70
6.33 Multiplevotingpapers 71
6.34 Openingthevotingpapers 71
6.35 Invalidvotes 71
6.36 Thecount 72
6.37 Notificationsofresults 73
Division3–Electionsandselections–otherdelegatesofCongress 74
6.38 Purposeandapplication 74
6.39 Electionprocess 74
6.40 Selectionprocess 74
Division4–Membershipballots 75
6.41 Purposeandapplication 75
6.42 Appointment,dutiesandpowersofreturningofficers 75
6.43 Returningofficertodeterminevotereligibilitycut‐offtimes 75
6.44 Listofvotingmemberstobeprepared 75
6.45 Numberofvotes 75
6.46 Noticetovotingmembers 76
6.47 Submissions 76
6.48 Ballotpacks 77
6.49 Validityofelectionnotaffected 77
6.50 Votingpapers 77
6.51 Explanatorystatements 77
6.52
Votinginstructions 77
6.53 Scrutineers 78
6.54 Multiplevotingpapers 78
6.55 Openingthevotingpapers 78
6.56 Invalidvotes 79
6.57 Thecount 79
6.58 Whenresolutionspassed 80
Part7 TheProfessionalStandardsSchemes 81
7.01 DutyoftheBoard 81
7.02 Categoryofmembershipforprofessionalstandardsschemes 81
7.03 ManagementCommittee 81
Part8Administration 82
8.01 NationalVicePresident(Finance)office 82
8.02 Theseal 82
8.03 Recordkeeping 82
8.04 Financialreports 83
8.05 Audit 83
8.06 Annualreport 84
8.07 Waiveroffeesandcharges 85
8.08 DelegationtoChiefExecutiveOfficer 85
8.09 DelegationbyChiefExecutiveOfficer 85
8.10 Securityofrecords 85
8.11 Accesstorecords 86
Contents
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8.12 Publicstatements 86
8.13 Addressfornotices 86
8.14 EmployeesofEngineersAustraliacannotholdofficeasofficebearers 86
8.15 Releaseofcertainpersonalinformation 86
8.16 Transitionalprovisions 87
Schedule1CodeofEthicsandGuidelines 89
Part1–CodeofEthics(subregulation2.20(1)) 89
Part2–GuidelinesonProfessionalConduct(subregulation2.20(2)) 90
Schedule2CommitteesofBoardandConstituentBodies 93
Part1(a)–StandingCommitteesofBoard(subregulation3.04(1)) 93
Part1(b)–PolicyCommitteesofBoard 93
Part2–SpecialInterestGroupsandCentres(regulation4.14) 93
Part3–NationalCommittees(regulation4.15) 94
Part4–OverseasChapters(regulation4.16) 94
Part5–Subsidiaries(regulation4.17) 95
Schedule3AffiliatedBodies 96
Part1–UnincorporatedTechnicalSocieties(subregulation5.18) 96
Part2–IncorporatedTechnicalSocieties(subregulation5.18) 97
Schedule4OfficeBearerCodeofConduct 98
Part1 Preliminary
Regulation1.01
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
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Part1 Preliminary
1.01 NameofRegulations
TheseRegulationsaretheGeneralRegulations2016.
1.02 Commencement
TheseRegulationscommenceon1January2017.
1.03 Repeal
AllregulationsofEngineersAustraliainforceatthedateofcommencementofthese
Regulationsarerepealedwitheffectfromthatdate.
1.04 Interpretation
(1) SubjecttotheseRegulations,intheseRegulations,wordsandexpressionshavethe
samemeaningsasintheBy‐Laws.
(2) IntheseRegulations:
businessdaymeans,inaparticularplace,adaythatisnotaSaturday,aSundayora
publicholidayinthatplace.
BoardmeanstheBoardofDirectorsofEngineersAustraliaasreferredtoinPart2.2
oftheBy‐Laws.
By‐LawsmeanstheInstitutionofEngineersAustralia(EngineersAustralia)2015By‐
Laws.
candidate’sstatementmeansastatementreferredtoinregulations6.10and6.28.
charteredmembermeansamemberwhoqualifiestouseacharteredtitle.
codeofethicsmeansthecodeofethicsinSchedule1.
CollegemeansaCollegecontinued,orestablished,underregulation5.06.
CollegeChairsForummeanstheCollegeChairsForumestablishedbysubregulation
5.04(1).
CollegeBoard,foraCollege,meanstheBoardfortheCollegecontinuedby,or
appointedunder,regulation5.12.
CollegeBoardmembermeansamemberforthetimebeingofaCollegeBoard.
commencementdaymeansthedayonwhichtheseRegulationscomeintoforce.
Note.Seeregulation1.02.
conflictofinterest:anofficebearerhasaconflictofinterestiftheofficebearerhas
aninterestthatcould,orcouldappearto,conflictwiththeproperandimpartial
performanceofhisorherdutiesasofficebearer.Forthispurpose,interestisnot
restrictedtoafinancialinterest.
constitution,inrelationtoatechnicalsociety,meansthegoverningrulesofthe
society,butnottheRoyalCharter,theBy‐LawsortheseRegulations.
CPDassessment,foramember,meansanassessmentofthemember’scompliance
withtheCPDrequirements,madefollowingaCPDaudit.
Part1 Preliminary
Regulation1.04
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
9
CPDassessmentreviewmeansareviewofaCPDassessment.
Note.SeetheCPDPolicyandProcedure.
CPDauditmeansanauditconductedundertheCPDPolicyandProcedure.
CPDauditor,foraCPDaudit,meansapersonauthorisedbytheChiefExecutive
Officertoconducttheaudit.
CPDrequirements,foramember,meanstherequirementsoftheCPDPolicyand
Procedureastheyapplyinrelationtothemember.
daymeanscalendarday,butnotapublicholidayinanyrelevantplace.
DivisionmeansaDivisionofEngineersAustraliaestablishedorcontinuedunder
Division1ofPart4.
DivisionCommitteeforaDivision,meanstheCommitteefortheDivisionunder
regulation4.04.
DivisionCommitteemembermeansamemberforthetimebeingofaDivision
Committee.
electionmeansanelectionformembersof:
(a) theNationalCongress;or
(b) theBoard;or
(c) aDivisionCommittee;or
(d) aCollegeBoard;or
asreferredtoinby‐law22
electionpack,foranelection,meanstheitemstobeprovidedasrequiredby
regulation6.29inrelationtotheelection.
EngineersAustraliameanstheInstitutionofEngineersAustralia.
EPACmeanstheEngineeringPracticeAdvisoryCommitteeestablishedby
subregulation5.01(1).
financialmembermeansamemberotherthananon‐financialmember.
financialyearmeansaperiodof12monthsstartingon1July.
graduatemembermeansamemberinthatcategory.
Note.MemberisdefinedintheBy‐Laws.
member,oftheProfessionalConductCommittee,includesatemporarymember
appointedinaccordancewithregulation2.13.
membershipballotmeansaballotreferredtoasamembershipballotinDivision2of
Part6.
membershipballotpack,foramembershipballot,meanstheitemstobeprovidedas
requiredbyregulation6.28inrelationtothemembershipballot.
monthmeanscalendarmonth;
NationalCommitteemeansanationalcommitteeestablishedbytheBoardunder
regulation4.15.
Part1 Preliminary
Regulation1.04
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
10
nominationclosingtime,foranelection,meansthetimedeterminedunder
regulation6.03tobethenominationclosingtimefortheelection.
non‐financialmember:amemberisanon‐financialmemberif:
(a) afee,subscriptionorotheramountinrespectofthememberhasnotbeen
paidinfullattheendof3monthsafteritfelldue;and
(b) either:
(i) thememberhasnotenteredintoanarrangementsatisfactorytothe
ChiefExecutiveOfficerforthepaymentoftheamount;or
(ii) thememberhasenteredinto,butisnotcomplyingwith,suchan
arrangement.
NERmeanstheNationalEngineeringRegister.
occupationalcategorymeansanyofthefollowingcategories:
(a) professionalengineers;
(b) engineeringtechnologists;
(c) engineeringassociates.
officemeansanofficeinEngineersAustraliatowhichapersonisappointedor
elected,includingoneheldonanhonorarybasis.
officebearerhasthesamemeaninggiventoitunderBy‐Law59.1
Note. Under By‐Law 59.1 “office bearer” means any person holding honorary office in
Engineers Australia, and includes delegates, Directors and members of committees of
EngineersAustralia(whethermembersofEngineersAustraliaornot).
officebearercodeofconductmeanstheofficebearercodeofconductinSchedule4.
OverseasChaptermeansanoverseaschapterofEngineersAustraliaestablishedby
theBoardunderregulation4.16.
ProfessionalConductCommittee,foracomplaint,meansthecommitteeconsisting
of:
(a) thestandingmembers;and
(b) thetemporarymembersappointedforthecomplaint;
and,forareviewunderregulation2.28,meanstheappealscommittee.
Note.Regulation2.34relatestoreviewofmembershipdecisions
professionalstandardsschememeanseachofthefollowing:
(a) theEngineersAustraliaAustralianCapitalTerritorySchemeapprovedunder
theCivilLaw(Wrongs)Act2002(ACT);
(b) theEngineersAustraliaNewSouthWalesSchemeapprovedunderthe
ProfessionalStandardsAct1994(NSW);
(c) theEngineersAustraliaQueenslandSchemeapprovedunderthe
ProfessionalStandardsAct2004(Qld);
(d) theEngineersAustraliaNorthernTerritorySchemeapprovedunderthe
ProfessionalStandardsAct1994(NT);
Part1 Preliminary
Regulation1.04
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
11
(e) theEngineersAustraliaWesternAustraliaSchemeapprovedunderthe
ProfessionalStandardsAct1997(WA);
(f) theEngineersAustraliaSouthAustraliaSchemeapprovedunderthe
ProfessionalStandardsAct2004(SA);
(g) theEngineersAustraliaVictoriaSchemeapprovedundertheProfessional
StandardsAct2003(Vic);and
(h) theEngineersAustraliaTasmaniaSchemeapprovedundertheProfessional
StandardsAct2005(Tas).
professionalstandardsschemelawmeanseachofthefollowinglaws,sofarasthey
relatetooccupationallimitationofliabilityschemes:
(a) theCivilLaw(Wrongs)Act2002(ACT);
(b) theProfessionalStandardsAct1994(NSW);
(c) theProfessionalStandardsAct2004(Qld);
(d) theProfessionalStandardsAct1994(NT);
(e) theProfessionalStandardsAct1997(WA);
(f) theProfessionalStandardsAct2004(SA);
(g) theProfessionalStandardsAct2003(Vic);and
(h) theProfessionalStandardsAct2005(Tas).
RegistermeanstheregisterthatBy‐Law17.1requiresbemaintained.
respondentmember,inrelationtoacomplaintundertheseRegulations,meansthe
memberorpersonthesubjectofthecomplaint.
returningofficer:seeregulations6.02,6.18and6.42.
seriousoffencemeansanoffencepunishableonconvictionbyaperiodof
imprisonmentof12monthsormore.
SpecialInterestGrouporCentremeansagrouporcentreestablishedbytheBoard
underregulation4.14.
studentmembermeansamemberinthatcategory.
TechnicalSocietymeans:
(a) asocietylistedinSchedule3;or
(b) asocietywithwhicharrangementscontemplatedbysubregulation5.18(2)
(b)areinforce.
temporarymember,oftheProfessionalConductCommittee,meansamemberof
theCommitteeappointedundersubregulation2.13(4).
unacceptableconduct:
(a) foramember,meansconductofthemember(eitherinconnectionwiththe
practiceofengineeringorotherwise)thatmakesthememberunfittobea
memberofEngineersAustralia;and
Part1 Preliminary
Regulation1.04
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
12
(b) forapersonregisteredontheNER–meansconductofthepersonin
connectionwiththepracticeofengineeringthatmakesthepersonunfitto
besoregistered.
Note.Seealsosubregulation(3).
(3) Withoutlimitingsubregulation(2),eachofthefollowingisunacceptableconductby
aperson:
(a) thepersonfailstoapplyormaintainproperengineeringstandardsinthe
conductofprofessionalengineeringpractice;
(b) thepersonfailstocomplywitharequirementoftheBy‐Laws;
(c) thepersonbreachesthecodeofethics;
(d) thepersonisconvicted,inAustraliaoroverseas,ofaseriousoffence;
(e) thepersonfailstocomplywithaconditionimposedundersubregulation
2.16(1)(a)(v);
(f) thepersonengagesinworkplacebehaviourthatisunlawful;
(g) theperson’sconductamountstoprofessionalmisconductorunsatisfactory
professionalconductforthepurposesofanapplicablewrittenlaw
regulatingthepracticeofengineering.
Note. Regulation 2.16(1)(a)(v) provides that, as a sanction for unacceptable conduct,
conditions may be imposed on the respondent member’s conduct ofhisorher
professionalengineeringpractice.
Note. Examples of workplace behaviour that is unlawful include bullying and sexual
harassment.
(4) Toavoiddoubt,andwithoutlimitingtheapplicationofparagraph(3)(g),awritten
lawofaforeignjurisdictionregulatingthepracticeofengineeringisapplicablein
relationtoamemberifthememberpracticesinthatjurisdiction.
(5) IntheseRegulations,unlessthecontraryappears:
(a) headingsareforreferenceonly;
(b) thesingularincludesthepluralandvice‐versa;
(c) areferencetoonegenderincludesareferencetoanyothergender;
(d) areferencetoapersonincludesareferencetoabodypolitic,body
corporateandapartnership;
(e) areferencetoanActisareferencetoanActoftheCommonwealth,State
orTerritory,asinforceforthetimebeing,andincludesareferencetoany
subordinatelegislationmadeundertheAct;
(f) areferencetoanamountin“$”istotheamountinAustraliancurrency;
(h) thewordincludesinanyformisnotawordoflimitation;and
(i) ifanexampleisgivenofanything(forexample,aright,obligationor
concept),suchasbysayingitincludessomethingelse,theexampledoes
notlimitthescopeofthatthing.
(6) Unlessthecontraryappears,aprovisionoftheseRegulationsthatspecifiesmatters
thataretobeconsideredinrelationtoadeterminationorotherdecisionofthe
Part1 Preliminary
Regulation1.04
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
13
BoardoranotherconstituentbodyofEngineersAustraliadoesnotimplythatthey
aretheonlymatterstobeconsidered.
votereligibilitycut‐offtimemeans:
(a) foranelection–thetimedeterminedunderregulations6.03and6.19tobe
thevotereligibilitycutofftimefortheelection;or
(b) foramembershipballot–thetimedeterminedunderregulation6.43tobe
thevotereligibilitycutofftimefortheballot.
Part1 Preliminary
Regulation1.04
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
14
Part2 MembershipGenerally
Division1 Membership
Regulation2.01
AmendmentApproved 28July2017
EngineersAustraliaGeneralRegulations
15
Part2 MembershipGenerally
Division1–Membership
2.01 Qualificationsformembership
(1) ApersonisqualifiedformembershipassetoutintheMembershipPolicyand
Procedureifheorshemeetstherequirements:
(a) ofanoccupationalcategory,ifanyforthegrade;
(b) ofhonoraryfellow,companionoraffiliate,ifanyforthegrade.
(2) Amemberisentitledtouseacharteredtitle,withtheabbreviationsetoutinthe
MembershipPolicyandProceduresifheorshe:
(a) isafinancialmember;and
(b) meetstherequirements,underregulation2.04.
Note.Forcharteredtitles,seeBy‐Law6.
2.02 Admissiontomembership
(1) TheBoardmayadmitapersontomembershipofEngineersAustraliaasanhonorary
fellow,subjecttotherequirementsoftheMembershipPolicyandProcedures.
(2) TheChiefExecutiveOfficermay,onapplication,admitapersontomembershipof
EngineersAustraliasubjecttoheorshemeetingtherequirementssetoutinthe
MembershipPolicyandProcedures.
2.03 Affiliationofindividualsandbodiescorporate
(1) TheBoardmayadmitanindividualtomembershipasanaffiliateiftheindividual:
(a) isorproposestobeamemberofatechnicalsociety;and
(b) isnototherwisequalifiedtobeamemberofEngineersAustralia.
Note. For qualifications for membership of EngineersAustralia,seeMembershipPolicy
andProcedures.
(2) TheBoardmayadmitabodycorporatetomembershipasanaffiliateifthebody
corporateisamemberofatechnicalsociety.
Note. A body corporate may be a company (generally, limited by guarantee), a body
established by Royal Charter or an incorporated association (under State or Territory
associationsincorporationslaws).
(3) TheBoardmayacceptthebodieslistedinPart2ofSchedule3astechnicalsocieties,
subjecttotheconditionssetoutinregulation5.24.
(4) TheBoardaffiliatesthebodieslistedinPart3ofSchedule4,subjecttotheconditions
setoutinthatSchedule.
Part2 MembershipGenerally
Division2 Competency
Assessments
Regulation2.04
AmendmentApproved
EngineersAustraliaGeneralRegulations
16
Division2–CompetencyAssessments
2.04 Charteredmembers–competencyassessments
(1) Amemberinthegradeofhonoraryfellow,fellowormemberqualifiestousea
charteredtitleifheorshe:
(a) isafinancialmember;and
(b) isassessedasmeetingthecompetencyrequirementsofTheAustralian
EngineeringCompetencyStandardsStage2fortheoccupationalcategoryin
whichtheyareregistered;and
(c) meetstheCPDrequirementssetoutinPart2Division3.
2.05 Charteredmembers–cancellationofcharteredstatus
(1) Acharteredmemberwillnotbequalified,andmustnotuseacharteredtitle,if:
(a) hisorhermembershipceasesundertheCPDPolicyorProcedure;or
(b) thememberrelinquisheshisorhercharteredtitle;or
(c) thememberreceivesanunsatisfactoryCPDauditassessmentunderthe
CPDPolicyorProcedure.
2.06 Charteredmembers–reinstatementofcharteredstatus
(1) Amemberwhoisnolongerqualifiedtouseacharteredtitleundersubregulation
2.05(1)(b)maybereinstated:
(a) withoutundergoingacompetencyassessmentunderregulation2.04ifthe
applicationforreinstatementismadewithin6monthsofthatmember
becomingunqualifiedtouseacharteredtitle;and
(b) inallothercases,followingacompetencyassessmentunderregulation
2.04.
Part2 MembershipGenerally
Division3 ContinuingProfessional
Development
Regulation2.07
AmendmentApproved Board#41210October2017
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Division3–ContinuingProfessionalDevelopment
2.07 CPD–definition
CPDisdefinedastheundertakingofdevelopmentactivitiesthatleadtothesystematic
maintenance,improvementandbroadeningofknowledgeandskills,andthedevelopment
ofpersonalqualitiesnecessaryfortheexecutionofprofessionalandtechnicalduties
throughoutaperson’sengineeringcareer.
2.08 CPD–aims
CPDmustbeofakindthatwillassistinenablingthememberto:
(1) Maintainandenhancehisorhertechnicalcompetence;or
(2) Maintainandenhancehisorhermanagementskills;or
(3) Help,influenceandleadothers.
2.09 CPD–requirements
TheCPDrequirementsforCharteredandothermembersshallbeasoutlinedintheCPD
PolicyandProcedureand/orMembershipPolicyandProcedure.
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.10
AmendmentApproved 6December2018
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Division 4–ProfessionalConduct
2.10 Codeofethics
(1) ThecodeofethicsinPart1ofSchedule1isprescribed.
Note.SeeBy‐Law13.2.
(2) TheguidelinessetoutinPart2ofSchedule1maybeusedasanaidtointerpreting
andapplyingthecodeofethics.
2.11 Makingcomplaintsagainstmembers
(1) AnypersonmaymakeacomplainttotheChiefExecutiveOfficerthat:
(a) aspecifiedmember;or
(b) aspecifiedpersonregisteredontheNER;
(therespondentmember)hasengagedinunacceptableconduct.
(2) AnypersonmaymakeacomplainttotheChiefExecutiveOfficerthatanofficebearer
(also,arespondentmember)hasengagedinunacceptableconductorhasbreached
anapplicableCodeofConduct.
Note.Foradefinitionof‘officebearer’seesubregulation1.04(2).
(3) Acomplaintmustbeinwriting,andmustsetoutenoughdetailtoenableittobe
properlyinvestigatedanddeterminedinaccordancewiththisDivision.
2.12 Howcomplaintsaretobehandled
(1) TheChiefExecutiveOfficermustrecordthereceiptofallcomplaints.
(2) IntheeventthatthecomplaintisagainsttheChiefExecutiveOfficer,theChairofthe
Boardshalldeterminetheinvestigativeactionsrequiredandsubregulations2.12(3)
to2.12(8)shallnotapply.
(3) TheChiefExecutiveOfficermustconductaninitialassessmentofthecomplaintand
allocateacomplaintcategory.
(a) AtthistimetheChiefExecutiveOfficercandismissacomplaintifdeemed
tobefrivolousorvexatious.
(4) Complaintsaretobecategorisedaseither:
Category1:Ofasubstantialtechnicalnatureandnotsuitableforlocalresolution.
Category2:Notofasubstantialtechnicalnatureandsuitableforlocalresolution.
Category 3: Staff member or office bearer complaint against an office bearer,
wheresuchacomplaintisdeemedtofallunderrelevantAustralianlaw(e.g.the
FairWorkActorWorkHealthandSafetylegislation).
Note.Category3 complaints are notat any stagereferredto the Professional Conduct
Committee. In effect, all Category 3 complaints are removed from the operation of
regulations 2.13 to 2.18, and are to be managed by the Chief Executive Officer under
relevantcomplainthandlingproceduresapplicabletostaff.
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.13
AmendmentApproved 6December2018
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(5) TheChiefExecutiveOfficermusttrytoresolveaCategory2complaintthroughalocal
complaintresolutionprocesspriortoanyformalconciliationbeinginitiatedunder
subregulation(8).
(a) Alocalcomplaintresolutionmanagementprocedureistobedevelopedand
maintainedbytheChiefExecutiveOfficer.
(6) Ifthelocalcomplaintresolutionprocessresolvesthecomplainttothesatisfactionof
boththecomplainantandrespondent,thecomplaintisdeemedwithdrawn.
(7) ForCategory1complaintsandforCategory2complaintsthathavenotbeenresolved
throughthelocalcomplaintresolutionprocess,theChiefExecutiveOfficermust
providetherespondentmemberwithacopyofthecomplaintandseekaresponse
fromthatmemberwithinatleast28days.
(8) TheChiefExecutiveOfficermaytrytoresolveaCategory1orCategory2complaint
byformalconciliation,subjecttoagreementofboththecomplainantandrespondent
toparticipateintheprocess.
(a) Aformalconciliationmanagementprocedureistobedevelopedand
maintainedbytheChiefExecutiveOfficer.
(b) IfaCategory1complaintisnotresolvedundertheformalconciliation
processwithinareasonableperiod,theChiefExecutiveOfficermustrefer
thecomplainttotheProfessionalConductCommittee.
(c) IfaCategory2complaintisnotresolvedundertheformalconciliation
processwithinareasonableperiod,theChiefExecutiveOfficermaydismiss
thecomplaintorreferthecomplainttotheProfessionalConduct
Committee.
(9) TheChiefExecutiveOfficermay,ifheorsheconsidersitappropriatetodoso
becauseofthenatureofthecomplaint,referaCategory1complainttothe
ProfessionalConductCommittee,withorwithoutattemptingformalconciliation,
witharecommendationthatthecomplaintbedismissed.
2.13 ProfessionalConductCommittee
(1) TheBoardmustbyresolutionestablishaProfessionalConductCommitteeasa
standingcommitteeoftheBoard.
(2) ThefunctionoftheProfessionalConductCommitteeistoconsider,investigateand
makefindingsinrespectofcomplaintsreferredtoitbytheChiefExecutiveOfficer,or
bytheChairundertheprovisionsofsubregulation2.12(2).
Note. The Professional Conduct Committee also has functions under the Membership
PolicyandProceduresthatrelatestomembershipapplications.
(3) TheProfessionalConductCommitteeconsistsof:
(a) atleast3personsappointedbytheBoardbyresolution(standing
members);and
(b) foraparticularcomplaint–thetemporarymembers(ifany)appointed
undersubregulation(4).
(4) TheChiefExecutiveOfficermay,afterconsultingwiththecollegeorcollegestowhich
therespondentmemberbelongs,appointinwritingnomorethan2personstobe
temporarymembersoftheProfessionalConductCommitteeforaparticular
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.13
AmendmentApproved 6December2018
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complaint(temporarymembers).Anappointmentistobeinrespectofaspecified
complaintonly.
(5) ThestandingmembersneednotallbemembersofEngineersAustralia,buta
majorityofthemmustbecharteredmembersthatarealsofinancialmembers.A
temporarymemberneednotbeamemberofEngineersAustralia.
(6) TheBoardmustappoint1ofthestandingmemberstobeChairoftheCommittee,
and1tobeDeputyChair.TheDeputyChairistoperformthefunctionsoftheChair
whentheChairisnotavailable.
(7) Subjecttothisregulation:
(a) astandingmemberholdsofficefor2yearsoralongerperiodspecifiedin
theresolutionofappointment;and
(b) atemporarymemberholdsofficeuntiltheCommittee’sfunctionsin
respectofthecomplaintforwhichheorshewasappointedarecompleted.
(8) AmemberoftheProfessionalConductCommitteemayresignhisorherofficeby
noticeto:
(a) inthecaseofastandingmember,theBoard;and
(b) inthecaseofatemporarymember,theChiefExecutiveOfficer.
(9) Atleast1standingmembermustbealegalpractitionerorformerlegalpractitioner
withexperienceorexpertiseinadministrativelaw.
(10) Thetemporarymemberappointedinrespectofacomplaintmusthaveexpertisein
anareaofprofessionalengineeringrelevanttothecomplaint.Thissubregulation
doesnotapplyifastandingmemberhasthatexpertise.
(11) If:
(a) therespondentmemberforacomplaintisregisteredontheNER,and
(b) nostandingmemberissoregistered;
atleast1temporarymemberappointedinrespectofthecomplaintmustbeso
registered.
(12) AProfessionalConductCommitteememberwhohasaconflictofinterestmust:
(a) notifytheChiefExecutiveOfficerassoonaspracticableafterheorshe
becomesawareoftheinterest;and
(b) complywithanydirectionsoftheChiefExecutiveOfficertodealwiththe
matter.
Note.“member”includestemporarymember.
Note.“conflictofinterest”includesperceivedconflictofinterest:seesubregulation1.04(1).
(13) TheChiefExecutiveOfficer,afterconsultingtheNationalPresident,mayremovea
ProfessionalConductCommitteememberfromhisorherconsiderationofthat
complaintifsatisfiedthatitisnecessarytodosotodealurgentlywithaconflictof
interest.
(14) IfitisnolongerappropriateforamemberoftheProfessionalConductCommitteeto
continuetoactinrelationtoaparticularcomplaint:
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.14
AmendmentApproved 6December2018
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(a) inthecaseofapermanentmember,theBoardmayremovethatmember;
and
(b) inthecaseofatemporarymember,theChiefExecutiveOfficermayremove
thatmember.
2.14 InvestigationofcomplaintsbyProfessionalConductCommittee
(1) TheProfessionalConductCommitteemustinvestigateeachcomplaintreferredtoit
bytheChiefExecutiveOfficer,orbytheChairundertheprovisionofsubregulation
2.12(2),todeterminewhether:
(a) therespondentmemberengagedintheconductcomplainedof;and
(b) ifitfindsthatheorshedidso–theconductisunacceptableconduct.
(2) Incarryingoutaninvestigation,theProfessionalConductCommittee:
(a) isnotboundbytherulesofevidence,butmayinformitselfasitseesfit;
(b) mayseekspecifiedrelevantinformationfromthecomplainant,the
respondentmember,EngineersAustraliaoranotherperson;
(c) maydeferitsinvestigationtoalaterdateiftheconductcomplainedofisat
thattimethesubjectofaseparateconsiderationbyalawfullyconstituted
court,tribunal,regulatororstatutoryauthority;
(d) mayholdahearingintothecomplaintbutotherwisemustcarryoutits
workinprivate;
(e) mustconductitsproceedingsaspromptlyasproperconsiderationofthe
matterpermits;and
(f) maymeetbytelephone,videolinkoranyothertelecommunications
system.
(3) Forthepurposeofinvestigatingthecomplaint,theProfessionalConductCommittee
oraCommitteemembermaydoanyofthefollowing:
(a) reviewandassessinformationprovidedbythecomplainant,bythe
respondentmember,byEngineersAustralia(includinginanyreportor
recommendationprovidedunderregulation2.22)orotherwise;
(b) requirethecomplainant,therespondentmemberorEngineersAustraliato
provideanyrelevantdocumentinhis,heroritspossession;
(c) inspectandcopydocumentsprovidedtotheCommitteeinconnectionwith
theinvestigation.
(4) Therespondentmembermustcomplywitharequirementundersubregulation(3)(b)
asitappliestothemember.
(5) TheChiefExecutiveOfficermustcomplywitharequirementundersubregulation
(3)(b)asitappliestoEngineersAustralia.
(6) TheProfessionalConductCommitteemustgivethecomplainant,therespondent
memberand,ifitseesfit,EngineersAustraliaareasonableopportunitytoprovide
submissionsandinformationtotheCommitteeinrelationtotheinvestigation.
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.15
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
22
(7) WithoutlimitingwhattheProfessionalConductCommitteemusttakeintoaccount
forsubregulation(1)(a),itmusttakeintoaccount:
(a) theinformationandothermaterialinthecomplaint;
(b) allrelevantinformationandothermaterialprovidedbytherespondent
memberinconnectionwiththeinvestigation;and
(c) anyotherrelevantinformationprovidedtotheCommittee.
(8) WithoutlimitingwhattheProfessionalConductCommitteemusttakeintoaccount
forsubregulation(1)(b),itmusttakeintoaccountthefollowing:
(a) thepublicinterest;
(b) withoutlimitingsubregulation(a)–theneedtominimiseriskstopublic
safetyinrelationtothepracticeofengineering;
(c) thenatureandsignificanceoftheconduct,includingtherespondent
member’scircumstances;
(d) theneedtopreserveandenhancetheprofessionalismofengineering
practice;and
(e) anyviewsonthemattersubmittedbytheChiefExecutiveOfficer.
(9) TheProfessionalConductCommitteemay,atanystageofitsinvestigationofa
complaint,ifsatisfiedthatthecomplaintisfrivolousorvexatious:
(a) dismissthecomplaint;and
(b) iftheProfessionalConductCommitteeconsidersitappropriate,directthat
thepersonwhomadethecomplaintmustnotmakealatercomplaintofa
similarnaturebasedonsubstantiallythesamefactsasthecomplaint.
(10) Acomplainantandtherespondentmemberthesubjectofthecomplaintarenot
entitledtobelegallyrepresentedatanyhearingconductedbytheProfessional
ConductCommittee.
2.15 Findings
(1) TheProfessionalConductCommitteemust,afterinvestigatingacomplaint,dooneof
thefollowing:
(a) ifitfindsthat:
(i) therespondentmemberengagedintheconductcomplainedof;and
(ii) theconductisunacceptableconduct;
upholdthecomplaint;or
(b) otherwise—dismissthecomplaint.
(2) AdecisionsupportedbythemajorityofthevotescastbytheProfessionalConduct
CommitteemembersisthedecisionoftheCommittee.Inthecasewherethereisno
majority,theCommitteemustdismissthecomplaint.
2.16 Sanctions
(1) IftheProfessionalConductCommitteeupholdsacomplaint,itmay:
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.16
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
23
(a) doanyofthefollowingasasanction:
(i) administerawrittenwarningtotherespondentmember;
(ii) administerawrittenreprimandtotherespondentmember;
(iii) expeltherespondentmemberbycancellinghisorhermembership;
(iv) suspendtherespondentmember’smembershipforaspecified
period;
(v) requiretherespondentmembertocomply,foraspecifiedperiod,
withspecifiedconditionsinrelationtothemember’sengagingin
engineeringpractice;
(vi) iftherespondentmemberisregisteredontheNER–recommendto
theProfessionalStandardsCommitteethatthemember’s
registrationbecancelled,suspendedorbesubjectforaspecified
periodtospecifiedconditions;
(vii) iftherespondentmemberisacharteredmember:
(a) removethemember’scharteredtitle;or
(b) requirethatthemember’sentitlementtouseacharteredtitle
bereassessed;
(viii) iftherespondentmemberisafellow–removethemember’s
entitlementtoberegisteredasafellow;
(ix) iftherespondentmemberisanengineeringexecutive:
(a) removethemember’sengineeringexecutivetitle;or
(b) requirethemember’sentitlementtouseanengineering
executivetitlebereassessed;
(x) iftherespondentmemberisanofficebearer–removethemember
fromtheoffice;or
(b) declinetoimposeasanction.
(2) Withoutlimitingsubregulation(1)(a)(v)or(vi),aconditionmayrequirethe
respondentmember:
(a) toundertakespecifiedcounsellingorspecifiedprofessionaldevelopment
activities;or
(b) nottoengageinprofessionalengineeringpracticeexceptunderthedirect
supervisionofaspecifiedcharteredmember.
(3) TheProfessionalConductCommitteemustnotdoanyofthethingsmentionedin
subregulation(1)(a)unless:
(a) ithastakenintoaccountanysanctionspreviouslyimposedonthe
respondentmemberpursuanttosubregulation1(a)orunderprevious
disciplinaryregulationsofEngineersAustralia;
(b) ithasnotifiedtherespondentmemberoftheproposedaction,including
thereasonsforit;
(c) therespondentmemberhasbeengivenareasonableopportunity(atleast
14days)tocommentontheproposedaction;and
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.17
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
24
(d) theCommitteetakesintoaccount,indecidingwhethertotaketheaction,
anycommentsmadebytherespondentmember.
2.17 NotificationofProfessionalConductCommittee’sdecision
(1) TheProfessionalConductCommitteemustprepareastatementofreasonsforits
decision.Thestatementofreasonsshouldsetoutthefindingsonmaterialquestions
offact,refertotheevidenceorothermaterialonwhichthosefindingswerebased
andgivethereasonsforthedecision.
(2) TheChiefExecutiveOfficermustgivetherespondentmemberandthecomplainanta
writtenstatementofthedecisionoftheProfessionalConductCommittee,including
thestatementofreasons.
2.18 ReviewofProfessionalConductCommittee’sdecision
(1) ArespondentmemberwhoisnotsatisfiedwithadecisionoftheProfessional
ConductCommitteeunderregulations2.15or2.16mayapplytotheChiefExecutive
Officerforareviewofthedecisiononthegroundsthatthedecisionwasnotjustified
bytheevidenceandothermaterialbeforetheProfessionalConductCommittee.
(2) TheBoardmustappointanappealscommitteeofnomorethan3personsto
considertheapplication.
(3) Apersonwhois:
(a) amemberoftheProfessionalConductCommittee;or
(b) eligibletobeappointedasamemberortemporarymemberofthat
Committee;
maybeappointedasamemberofanappealscommitteeunlessthepersonwasa
memberoftheProfessionalConductCommitteethatmadethedecisionunder
review.
(4) Atleast1memberoftheappealscommitteemustbealegalpractitionerorformer
legalpractitionerwithexperienceorexpertiseinadministrativelaw.
(5) Atleast1memberoftheappealscommitteemusthaveexpertiseinanareaof
professionalengineeringrelevanttothecomplaint.
(6) TheBoardmustappoint1ofthemembersoftheappealscommitteetobeChair,and
1tobeDeputyChair.TheDeputyChairistoperformthefunctionsoftheChairwhen
theChairisnotavailable.
(7) Subjecttosubregulation(8),theappealscommitteemustreconsiderthedecision
underreviewandmust:
(a) confirmthedecision;or
(b) substituteforthedecisionanydecisionthattheProfessionalConduct
Committeecouldhavemadeinthematter.
(8) Theappealscommitteemustnottakeintoaccountanymaterialthatwasnot
includedintheoriginalcomplaintortakenintoaccountinthemakingofthedecision
underreview.
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.19
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
25
(9) TheChiefExecutiveOfficermustgivetherespondentmemberandthecomplainanta
writtenstatementofthedecisionoftheappealscommittee,includingastatementof
reasons.
(10) Adecisionoftheappealscommitteeisfinalandisnotcapableofbeingsubjecttoany
furtherrevieworappeal.
2.19 AnnualReporting
(1) TheProfessionalConductCommitteemustprovideareporttotheChiefExecutive
Officer,atleastonceevery12months,ontheactivitiesoftheCommittee.
(2) Thereportmustinclude:
(a) thenumberofcomplaintsconsideredbytheProfessionalConduct
Committee;
(b) thegeneralnatureofthosecomplaints;
(c) theCollegesofwhicheachrespondentmemberwasamember;
(d) theCommittee’sfindingsinrespectofthosecomplaints(includingwhether
thecomplaintwasdismissedasfrivolousorvexatious);
(e) thenumberandtypeofsanctionsimposedbytheProfessionalConduct
Committee;
(f) thenumberofdecisionsoftheProfessionalConductCommitteethatwere
subjecttoreviewbytheappealscommittee;
(g) theoutcomesofsuchreviews.
(3) TheChiefExecutiveOfficermustforwardtheProfessionalConductCommittee’s
AnnualReporttotheBoard,togetherwithacoveringreportwhichincludes:
(a) thetotalnumberofcomplaintsreceivedundereachofCategories1,2and
3;
(b) thenumberofCategory1and2complaintsreferredtotheProfessional
ConductCommittee,includingasummaryofwhetheranylocalresolution
processorformalconciliationprocesswasundertakenpriortoreferral;
(c) forallCategory1and2complaintsnotreferredtotheProfessionalConduct
Committee:
(i) thegeneralnatureofthosecomplaints;
(ii) theChiefExecutiveOfficer’sfindingsinrespectofthosecomplaints
(includingwhetherthecomplaintwasdismissedasfrivolousor
vexatious);
(iii) theactionsarisingfromanyagreementreachedbetween
complainantandrespondingmemberresultingfromalocal
resolutionprocessorformalconciliationprocess.
(4) NeithertheProfessionalConductCommittee’sreport,northeChiefExecutive
Officer’scoveringreport,istoenableindividualrespondentmemberstobe
identified.Forthispurpose,anindividualisnotidentifiablemerelybecausethe
numberofcomplaintsreportedmayenableapersontoidentifytheindividual
respondentmember.
Part2 MembershipGenerally
Division4 ProfessionalConduct
Regulation2.20
AmendmentApproved 6December2018
EngineersAustraliaGeneralRegulations
26
2.20 Suspensionandcancellationofmembershipnotbasedonpracticeofengineering
considerations
(1)
TheChiefExecutiveOfficermaysuspendorcancelamember’smembershipifthe
member’sbehaviour(s)outsideofthepracticeofengineeringisconsideredserious
enoughtojustifyanintervention.
(2) Inexercisinganysuchintervention,theChiefExecutiveOfficermusthaveregardto
thenatureandseriousnessofthebehaviour,andtherisksassociatedwithallowing
themembertocontinueasamemberinthecircumstances.TheChiefExecutive
Officercan:
(a) issueawrittenwarningtothemember;
(b) suspendthemembershipforaperiodconsideredreasonableand
necessary;
(c) immediatelycancelthemembership.
Note.Atanytime,theChiefExecutiveOfficermay,butisnotobligedto,liaisewiththeChairoftheProfessional
ConductCommitteewhenconsideringtheapplicationofthissub‐regulation.
Note.TheChiefExecutiveOfficermayconsiderpreviouswarningand/orsuspensionswhenmakinghisorher
decision.
(3) TheChiefExecutiveOfficermust:
(a)  reasonablydeterminethattheallegedbehaviourdoesnotmeettheintent
orrequirementsofPart2,Division4–ProfessionalConduct;
(b)  ensurethattheprinciplesofproceduralfairnessareobservedandapplied;
(c)  alwaysconsidersuspensioninthefirstinstancewhilsttheotherprocedural
stepsaretaken;
(d)  affordanopportunityforthemembertorespondtotheallegation;
Note.TheChiefExecutiveOfficermayactpursuanttothissubregulationpriortoaffordingthememberan
opportunitytorespond.ShouldtheChiefExecutiveOfficerconsidertheresponsesufficientlycompelling,theChief
ExecutiveOfficercanvarytheoriginaldecision,includingreinstatementofmembership,withanyconditionsas
theChiefExecutiveOfficerconsidersnecessary.
(e) maintainsufficientrecordsoftheapplicationofthissubregulation;and
(f) reportanyinstanceofuseofthisregulationtotheBoardassoonas
practicablethroughtheBoardChair.
(4) Theexerciseofthepowertosuspendorcancelmembershipunderthissub
regulationmustbeexercisedbytheChiefExecutiveOfficerpersonally.
(5) Theexerciseofissuingawrittenwarningmaybedelegatedtothestaffmember
appointedtothepositionofNationalManagerGovernanceServices.Thatstaff
membercannotfurtherdelegatesuchadelegation.
Part2 MembershipGenerally
Division5 OfficeBearer
Conduct
Regulation2.21
AmendmentApproved
EngineersAustraliaGeneralRegulations
27
Division5–OfficeBearerConduct
2.21 Officebearerconduct
AnofficebearermustcomplywiththeOfficeBearerCodeofConduct.
Note.TheOfficeBearerCodeofConductcanbefoundatSchedule4.
Note.Foradefinitionof‘officebearer’seesubregulation1.04(2).
2.22 Officebearerconflictsofinterest
(1) Anofficebearerwhohasaconflictofinterestinthecarryingoutofthatofficein
general,oraparticularfunctionofthatoffice,must:
(a) notifytheChiefExecutiveOfficerassoonaspracticableafterheorshe
becomesawareoftheinterest;and
(b) complywithanydirectionsoftheChiefExecutiveOfficertodealwiththe
matter.
Note.“Conflictofinterest”includesperceivedconflictofinterest:seesubregulation1.04(2).
Note.Foradefinitionof‘officebearer’seesubregulation1.04(2).
Part3 OrganisationalLeadership
Division1 TheNationalCongress
Regulation3.01
AmendmentApproved
EngineersAustraliaGeneralRegulations
28
Part3 OrganisationalLeadership
Note.Thispartreflectstheintentofthe2015RoyalCharterandBy‐laws.Clauses7and8oftheRoyalCharter
specificallyrefer,includingclause8.1whichstatesthattheBoardisthegoverningbodyofEngineersAustralia.
Division1–TheNationalCongress
3.01 ProcedureforNationalCongressmeetings
(1) TheNationalCongressmustestablishpoliciesandprotocolscoveringtheconductof
NationalCongressmeetingswhichmustincludeatleast:
(a) theroleoftheNationalPresidentasChair;and
(b) rulesofdebatethataretoapplytoeachmeeting;and
(c) acodeofconductfordelegates;and
(d) achartertoassisttheNationalCongressachieveitspurposeunderthe
RoyalCharter.
Note.TheresponsibilitiesandpowersoftheNationalCongressaresetoutinclause7.1oftheRoyalCharter.
(2) Regulation2.20appliestoadelegate.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4ofthese
Regulations.
(3) Regulation2.21appliestoadelegate.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
3.02 Fillingofcasualvacancy
(1) Acasualvacancymustbefilledfortheremainderofthetermofoffice:
(a) inthecaseofdelegates(ifany)electedbythevotingmembersofthe
Divisions:
(i) bythecandidatewhogainedthenexthighestnumberofvotesinthe
sameelectionasthatdelegate;or
(ii) ifthecasualvacancycannotbefilledundersubregulation(i),itmust
remainvacantuntilthenextscheduledelection;
(b) inthecaseofdelegateselectedbyaDivisionCommitteeorCollegeBoard,
orbyassociatedbodies(ifany):
(i) bythecandidatewhogainedthenexthighestnumberofvotesinthe
sameelectionasthatdelegate;or
(ii) ifthecasualvacancycannotbefilledundersubregulation(i),itmust
remainvacantuntilthenextscheduledelection;
(c) inthecaseofdelegatesselectedfromthevotingmembersresidentoutside
Australia:
Part3 OrganisationalLeadership
Division1 TheNationalCongress
Regulation3.02
AmendmentApproved
EngineersAustraliaGeneralRegulations
29
(i) byselectinganotherdelegateinaccordancewiththeprocessfor
selectionunderregulation6.40;or
(ii) ifthecasualvacancycannotbefilledundersubregulation(i),itmust
remainvacantuntilthenextscheduledelection.
(2) WhereadelegatetoNationalCongressiselectedasaDirectorduringhisorherterm
onNationalCongress,heorsheceasestobeadelegatetoNationalCongress,thus
creatingacasualvacancy.
Note.RefertoBy‐Law30.6.
Part3 OrganisationalLeadership
Division2 TheBoard
Regulation3.03
AmendmentApproved
EngineersAustraliaGeneralRegulations
30
Division2–TheBoard
3.03 ProcedureforBoardmeetings
(1) TheBoardmustestablishpoliciesandprotocolscoveringtheconductofBoard
meetingswhichmustincludeatleast:
(a) theroleoftheNationalPresidentasChair;and
(b) rulesofdebatethataretoapplytoeachmeeting;and
(c) acodeofconductforDirectors;and
(d) achartertoassisttheBoardachieveitspurposeundertheRoyalCharter.
Note.TheresponsibilitiesandpowersoftheBoardaresetoutinclause8oftheRoyalCharterandBy‐Law
31.
(2) Regulation2.20appliestoaDirector.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4ofthese
Regulations.
(3) Regulation2.21appliestoaDirector.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
3.04 CommitteesoftheBoard
(1) ThecommitteeslistedinPart1ofSchedule3arecontinuedinexistence.
(2) TheBoardmay,byresolution,establish1ormorecommitteestoadvisetheBoardon
specifiedmatters.
(3) Theresolutionmustsetouttermsofreferenceforthecommittee,whichmayinclude
thefunctionofmakingrecommendationstotheBoard.
(4) SubjecttotheseRegulations,andanyresolutionoftheBoard,acommitteeofthe
Boardistohave:
(a) atleast3members,amajorityofwhichmustbemembersofEngineers
Australia;
(b) aChair,whomustbeamemberofEngineersAustralia;and
(c) aDeputyChair,whoistoperformthefunctionsoftheChairwhentheChair
isnotavailable.
(5) ThemembersofthecommitteeholdofficefortheperiodspecifiedintheBoard
resolutionestablishingthecommittee,butmaybereappointedbyresolutionofthe
Board.

Part3 OrganisationalLeadership
Division2 TheBoard
Regulation3.05
AmendmentApproved
EngineersAustraliaGeneralRegulations
31
3.05 BoardresolutionswhichamendtheseRegulations
(1) TheBoardmay,byresolution,approveanyimplementationprocesswhichgives
immediateeffecttothatresolutionpriortoanyamendmentstothese
Regulationsbeingmade.
(2) TheChiefExecutiveOfficerisresponsibleforensuringthatanyamendmentsto
theseRegulationsaredraftedandpresentedtotheBoardforapprovalwithina
timeframedeterminedbytheBoard.
Part4 ConstituentBodies
Division1 TheDivisions
Regulation4.01
AmendmentApproved 1March2019
E
ngineersAustraliaGeneralRegulations
32
Part4 ConstituentBodies
Division1–TheDivisions
4.01 Divisions
(1) ThefollowingDivisionsofEngineeringAustraliacontinueinexistenceinrespectof
thefollowingareas:
(2) TheBoardmay,byresolution:
(a) constituteanewDivision;and
(b) adjusttheareascoveredbyDivisions.
4.02 Divisions–Resourcing
TheChiefExecutiveOfficermustallocateEngineersAustralia’sresourcestosupportthe
activitiesoftheDivisions,havingregardtoanyconsultationsundersubregulation
4.05(1)(g),butinaccordancewithdirectionsandpoliciesoftheBoard.
4.03 Divisions–Membership
(1) EachmemberisamemberoftheDivisioninwhichislocatedeither:
(a) themember’sprincipalresidenceinAustralia;or
(b) themember’sprincipalworkplace
andthemembermustadvisetheChiefExecutiveOfficerwhichoftheseoptionsisto
apply:
(c) fornewmembers,intheapplicationformembership;and
Division Areacovered
CanberraDivision theAustralianCapitalTerritoryandthegreaterQueanbeyan
areacoveringthefollowingAustraliaPostpostcodeareas:
0200to0299,2600to2620and2900to2920
NewcastleDivision thenorth‐eastareaoftheStateofNewSouthWalescovering
thefollowingAustraliaPostpostcodeareas:2250to2499,
2832to2833and2843
NorthernDivision theNorthernTerritory
QueenslandDivision theStateofQueensland
SouthAustralia
Division
theStateofSouthAustralia
SydneyDivision theStateofNewSouthWales,excludingtheareasofthe
NewcastleDivisionandtheCanberraDivision
TasmaniaDivision theStateofTasmania
VictoriaDivision theStateofVictoria
WesternAustralia
Division
theStateofWesternAustralia
Part4 ConstituentBodies
Division1 TheDivisions
Regulation4.04
AmendmentApproved 1March2019
E
ngineersAustraliaGeneralRegulations
33
(d) forexistingmembers,oncommencementofthisRegulationifthemember
wishestochangetheDivisiontowhichsheorhebelongs;or
(e) forallmembers,within30daysofachangeofeitheraddress,theresultof
whichthememberwishestochangetheDivisiontowhichthemember
belongs.
(2) IftheDivisionamembershouldbeamemberofcannotbereadilydeterminedunder
subregulation(1),theChiefExecutiveOfficermay,onapplicationbythememberor
ontheChiefExecutiveOfficer’sowninitiative,determineinwritingwhatDivisionthe
memberbelongsto.
(3) Ifaquestionariseswhetheramemberisqualifiedtobeamemberofaparticular
Division,theChiefExecutiveOfficermustdeterminethematter.Thedeterminationis
final,andisnotcapableofbeingsubjecttoanyfurtherrevieworappeal,unlessitis
establishedthatitwasnotmadeingoodfaith.
4.04 DivisionCommittees
(1) ThereistobeacommitteetoleadeachDivision.ADivisionCommitteeconsistsofat
least8butnomorethan14DivisionCommitteemembers(includingthePresident
andDeputyPresidentsappointedundersubregulation(5),andtheImmediatePast
Presidentappointedundersubregulation(6),asdeterminedfromtimetotimebythe
DivisionCommittee.
(2) Subjecttosubregulation(3),theDivisionCommitteemayappointavotingmember
tobeamemberoftheCommittee.
(3) Atanytime,amajorityofthemembersoftheDivisionCommitteemustbemembers
electedtotheCommittee.
Note.ForelectionsseeDivision2ofPart6.
(4) TheDivisionCommitteemustnotappointamembertobeamemberoftheDivision
Committeeunlesssatisfiedthat,aftertheappointment,theCommitteehasan
appropriatemixofage,gender,locationandotheraspectsofdiversity,
representationandrelevantskills,includingskillsinmanagementandgovernance.
(5) ADivisionCommitteemustappoint1ofitsmemberstobePresidentofthe
Committee,andatleast1tobeDeputyPresident.ADeputyPresidentistoperform
thefunctionsofthePresidentwhenthePresidentisnotavailable.
(6) UpontheappointmentofamemberoftheDivisionCommitteeasPresident,the
memberreplacedasPresidentis,byforceofthissubregulation,immediately
appointedasamemberoftheDivisionCommittee,unlessthatmember:
(a) isnoteligibletobeelectedasamemberoftheDivisionCommittee;or
(b) cannotbeamemberoftheDivisionCommitteebecauseofregulation4.07.
(7) Regulation2.20appliestoamemberofaDivisionCommitteeandanyDivisionsub‐
committeeestablishedunderregulation4.09.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4ofthese
Regulations.
Part4 ConstituentBodies
Division1 TheDivisions
Regulation4.05
AmendmentApproved 1March2019
E
ngineersAustraliaGeneralRegulations
34
(8) Regulation2.21appliestoamemberofaDivisionCommitteeandanyDivisionsub‐
committeeestablishedunderregulation4.09.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
(9) Intheeventofacasualvacancyonacommittee,thecommitteemay
(a) Ifthevacancyisanelectedpositionandthevacancycausesthecommittee
tofallbelowthemembershipthresholdprescribedin4.04(1),offerthe
positiontoanomineewhoreceivedthenextmostvotesintherelevant
election.
Note:Regulation4.04(1)prescribesthatacommitteeconsistsofatleast8butnomorethan14members.
(b) Ifthevacancyisanelectedpositionandthevacancydoesnotcausethe
committeetofallbelowthemembershipthresholdprescribedin4.04(1),
thecommitteemayofferthepositiontoanomineewhoreceivedthenext
mostvotesintherelevantelection,appointavotingmemberforthe
remainderofthepositiontenure,orleavethepositionvacantforthe
remainderofthepositiontenure.
Note:Ifthenomineewhoreceivedthenextmostvotesdeclinestheposition,othernomineeswithlesservotescan
be considered until such time as the position is filled. If there were only two nominees and the nominee who
receivedthenextmostvotesdeclinestheposition,theChiefExecutiveOfficerhasthediscretion,inconsultation
withtheDivisionGeneralManager,todetermineaprocesstobeappliedfortheremainderofapositiontenure.
(c) Iftheelectedpositionwasfilledelectedunopposed,thecommitteemayfill
the vacancy through appointment for the remaining tenure and will be
deemednottobeinbreachof4.04(3).
Note:Regulation4.04(3)prescribesthatatanytime,amajorityofthemembersoftheDivisionCommitteemust
bememberselectedtotheCommittee.
(d) Ifthevacantpositioniscausedthroughdepartureofanappointedmember,
thecommitteemay,subjectto4.04(4),appointanothervotingmember.
Note:Regulation4.04(4)prescribestheconsiderationsappliedtoappointedmembers(diversity,representation
andrelevantskills,includingskillsinmanagementandgovernance).
4.05 DivisionCommittees–Functions
(1) ThefunctionsofaDivisionCommitteeare,withintheDivision’sgeographicalarea:
(a) toprovideleadershipanddirectiontomembers(includingofficebearers)in
theDivision;
(b) toliaisewithCollegesandtechnicalsocietiesinrespectofEngineers
Australia’slearnedsocietyfunctionsundertakenatthelocallevel,including
byencouragingcollaborationandcommunicationbetweenColleges,special
interestgroupsandcentres,nationalcommitteesandpanels,technical
societiesandtheirlocalbranches;
(c) toassisttheBoardwiththedeliveryofnationalprograms;
(d) toinitiateandsupportlocalprogramstoprovideimprovedservicesto
membersintheDivisionandtoappealtonewmembers;
Part4 ConstituentBodies
Division1 TheDivisions
Regulation4.06
AmendmentApproved 1March2019
E
ngineersAustraliaGeneralRegulations
35
(e) toprovideadviceandrecommendationstotheBoardonmattersrelatingto
itsrolewithintheDivision;
(f) tofacilitatecommunicationbetweenDivisionmembersandtheBoard,and
betweenDivisionmembersandotherlocalconstituentbodiesofEngineers
Australia;
(g) torepresentEngineersAustraliainpublicforumsandmediaopportunities
consistentlywithEngineersAustralia’spoliciesandinconsultationwiththe
ChiefExecutiveOfficer;
(h) toengageinhighlevelconsultationwiththeDivisionGeneralManageron
theresourcingofDivisionactivities;and
(i) toprovideorarrangeprogramstoengagethelocalcommunityand
promotetheprofessionofengineeringpractice.
(2) ADivisionCommitteealsohasthefollowingfunctions:
(a) toprovideadvicetotheBoard,whenrequested,onapplicationsbypersons
formembershipofEngineersAustraliaasafellow;
(b) toelectadelegatetoCongressinaccordancewithregulation6.39;
Note.SeealsoBy‐Law25.1(b).
(c) toprovideadvicetotheChiefExecutiveOfficer,whenrequested,on
applicationsbypersonsformembershipofEngineersAustralia;
(d) anyotherfunctionconferredonitbytheseRegulationsorbyresolutionof
theBoard.
Note.SeealsoBy‐Law38.
(3) EachDivisionCommitteemustprovidereportstotheBoard,throughtheChief
ExecutiveOfficer,ontheDivision’sactivities,asdirectedbytheBoard.
4.06 DivisionCommitteeandDivisionPresident–Roles
(1) SubjecttoanydirectionsoftheBoard,aDivisionCommitteeisresponsibleforthe
performanceoftheDivisionCommittee’sfunctions.
(2) ThePresidentappointedundersubregulation4.04(5)istoprovideleadershiptothe
DivisionCommitteeincarryingoutitsfunctions.
4.07 DivisionCommittees–TermsofOfficeofMembers
(1) SubjecttotheseRegulations,amemberofaDivisionCommitteeholdsofficefor2
yearsfrom1Januaryintheyearaftertheyareelectedorappointedbutmaybere‐
appointedorre‐elected.
Note.Seealsoregulation2.16.
Note.TermsofofficefortheNationalPresident,DirectorsanddelegatestoNationalCongressaresetoutinBy‐Law
36.
(2) Subjecttosubregulation(4),amemberofaDivisionCommitteemaybere‐appointed
orre‐electedatotalof2timesconsecutively.Eachre‐appointmentorre‐election
mustbefornomorethan2years.
Part4 ConstituentBodies
Division1 TheDivisions
Regulation4.08
AmendmentApproved 1March2019
E
ngineersAustraliaGeneralRegulations
36
(3) ThePresidentappointedundersubregulation4.04(5)holdsofficefor1yearandmay
holdofficeforafurther1yearwiththeapprovaloftherelevantDivisionCommittee.
(4) TheperiodoftimeaDivisionCommitteememberservesasPresident,Deputy
PresidentorimmediatepastpresidentofthatCommittee,istobeexcludedwhen
calculatingthemaximumconsecutivetermreferredtoinsubregulation(2).
(5) AmemberofaDivisionCommitteemayresigntheofficeatanytimebygivinga
writtenresignationtotheChiefExecutiveOfficerandthePresidentofthe
Committee.
(6) TheBoardmayatanytime,byresolution,removeaDivisionCommitteemember
fromoffice,orsuspendthememberfromofficeforaspecifiedperiod.
4.08 DivisionCommittees–Meetings
(1) ThemembersofaDivisionCommitteemustholdsuchmeetingsasarenecessaryfor
theefficientperformanceandexerciseoftheCommittee’sfunctionsandpowers.
(2) AtameetingofaDivisionCommittee,amajorityofmembersoftheCommitteeisa
quorum.
(3) SubjecttotheseRegulationsandanydirectionoftheBoard:
(a) thePresidentofaDivisionCommitteeistopresideatallmeetingsofthe
Committee;
(b) aquestionarisingatameetingistobedeterminedbyamajorityofthe
votesofthemembersoftheCommitteepresentandvoting;
(c) thepersonchairingameetinghasadeliberativevoteand,ifnecessary,also
acastingvote;and
(d) themembersofaDivisionCommitteemayregulateproceedingsattheir
meetings,astheyconsiderappropriate.
(4) If:
(a) aDivisionCommitteehasdetermined:
(i) thatresolutionsmaybepassedinaccordancewiththissubregulation;
and
(ii) themethodbywhichmembersoftheCommitteearetoindicate
agreementwitharesolutionproposedtobepassedinaccordancewith
thissection;and
(b) withoutmeeting,amajorityofthemembersoftheCommitteeindicate
agreementwiththeresolutioninaccordancewiththatmethod;and
(c) either:
(i) allmembersoftheCommitteeweregivenreasonablenoticeofthe
resolution;or
(ii) reasonableeffortsweremadetoinformthemalloftheresolution;
theresolutionistakentohavebeenpassedatameetingoftheDivisionCommittee
onthedateonwhichthelastDivisionCommitteememberindicatedhisorher
agreement.
Part4 ConstituentBodies
Division1 TheDivisions
Regulation4.09
AmendmentApproved 1March2019
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ngineersAustraliaGeneralRegulations
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4.09 DivisionCommittees–Subcommittees
(1) ADivisionCommitteemay,byresolution,establishsubcommittees,including
regionalgroups,withfunctionsspecifiedintheresolutionandwithaprescribedend
date.
(2) Subregulation(1)doesnotenableaDivisionCommitteetoestablishasubcommittee
asalocalbranchofacollege,specialinterestgrouporcentre,nationalcommitteeor
technicalsociety.
Note.FortheestablishmentoflocalbranchesofCollegesseesubregulation5.15(6)andoftechnicalsocietiessee
subregulation5.25(1).
(3) EachDivisionCommitteemustrevieweverytwoyearstheactivitiesofits
subcommitteesandwhetherthereisacontinuingneedforthosesubcommittees.
(4) Eachsubcommitteemustincludeatleast1memberoftheDivisionCommittee,
unlessotherwiseagreedbytheDivisionCommittee.
(5) Asubcommitteemaydetermineitsownprocedures,butmustcomplywithany
directionoftheDivisionCommittee,thetermsoftheestablishingresolution
(includinganytermsrelatingtotheperiodofoperationofthesubcommitteeand
reportingrequirementsforthesubcommittee)andtheproceduresmustotherwise
beconsistentwiththeseRegulationsandtheBy‐Laws.
4.10 DivisionCommittees–ValidityofActs
AnythingdonebyorinrelationtoapersonpurportingtoactasamemberofaDivision
Committeeorsubcommitteeisnotinvalidmerelybecause:
(a) therewasadefectorirregularityinconnectionwithhisorher
appointment;or
(b) hisorherappointmenthadceasedtohaveeffect.
4.11 DissolvingDivisions
(1) Subjecttosub‐clause(2)theBoardmay,byresolution,dissolveaDivision.
(2) TheBoardmustnotmakearesolutiontodissolveaDivisionunlessithasconsulted
theDivisionCommitteeofthatDivisionandthePresidentsForum(includingthe
PresidentoftherelevantDivisionCommittee).
(3) TheresolutionmustmakeprovisionforthewindingupoftheaffairsoftheDivision,
includingthedispositionofanyassetsmadeavailabletotheDivisionCommitteeby
EngineersAustralia.
Part4 ConstituentBodies
Division2 PresidentsForum
Regulation4.12
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
38
Division2–PresidentsForum
4.12 PresidentsForum
(1) Acommittee(thePresidentsForum)isestablishedasastandingcommitteeofthe
Board.
(2) ThePresidentsForumconsistsof:
(a) theNationalPresident;and
(b) thePresidentofeachDivisionCommittee.
(3) ThePresidentsForum’sfunctionsare:
(a) thefunctionsconferredonitbytheseRegulations;and
(b) anyotherfunctionconferredonitbyresolutionoftheBoard.
(4) TheNationalPresidentistheChairofthePresidentsForum.
(5) TheNationalPresidentmayeitherrequestthatanotherDirectorattendandperform
thefunctionsofChairwhentheChairisnotavailable,ormayappointanother
memberofthePresidentsForumtoperformthosefunctions.
(6) ThePresidentsForumistomeetasoftenasisnecessaryfortheproperperformance
ofitsfunctions.
(7) ThePresidentsForumistomakeitsdecisionsbyconsensus.
(8) Regulation2.20appliestoamemberofthePresidentsForum.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4ofthese
Regulations.
(9) Regulation2.21appliestoamemberofthePresidentsForum.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
4.13 FunctionsofPresidentsForum
(1) ThePresidentsForumhasthefollowingfunctions:
(a) toconsidermattersrelatingtotheroleofDivisionCommitteesandadvise
theBoardonthosematters;
(b) toprovideaforumfortheexchangeofinformationandideasrelatedto
strategicmatters;and
(c) toadvisetheBoardonanymattersreferredtoitbytheBoard.
Part4 ConstituentBodies
Division3 SpecialInterest
Groups
Regulation4.14
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
39
Division3–SpecialInterestGroups
4.14 SpecialInterestGroupsandCentres
(1) TheSpecialInterestGroupsandCentreslistedinPart2ofSchedule2arecontinued
inexistence.
(2) TheBoardmay,byresolution,constituteaSpecialInterestGroupwhereanational
focusisrequiredtoensurethattheneedsofaspecificmembershipcohortcanbe
addressed.
(3) TheBoardmay,byresolution,constituteaCentrewhereanationalfocusisrequired
forasignificantareaofengineeringpracticethatisnotcoveredbyaCollegeand/or
TechnicalSociety.
(4) TheroleofaSpecialInterestGroupisto:
(a) identifystrategiesandrecommendtotheBoardactionstoaddressthe
needsoftheiridentifiedcohort;
(b) workwiththeColleges,TechnicalSocietiesandtheChiefExecutiveOfficer
toimplementBoardapprovedstrategiesandpoliciesinrelationtotheir
identifiedcohortintothenormaloperationsofeachCollege,Technical
SocietyandDivision,includingundertakingjointactivities;
(d) liaisewithandprovidesupporttoCollegeBoards,DivisionsandTechnical
Societiesregardingtheundertakingofactivitiesbythesegroupstosupport
theircohort;
(e) communicatewiththeircohorttoidentifyongoingneedsandtodirect
themtoareaswithinEngineersAustraliathatcanassistthem;and
(f) arrangeforanappropriaterangeofeventsorotheractivitiesinaccordance
withtheirapprovedplantoaddressneedsthatcannotnormallybemet
throughotherEngineersAustraliachannels.
(5) TheroleofaCentreisto:
(a) identifystrategiesandrecommendtotheBoardactionstoaddressthe
specificneedsoftheiridentifiedareaofengineeringpractice;
(b) facilitatetheprovisionofhighleveltechnicaladvice,undertakeresearch
and/orcontributetopublicpolicyandparticipateinexpertpanels,
committeesorforums;
(c) identifygapsoremergingneedsinskillsandknowledgefortheiridentified
areaofengineeringpracticetofacilitatetheCPDprovidedbyEngineers
Australiaformembers;and
(d) representEngineersAustraliainthewidercommunityinlinewithEngineers
Australia’spolicies,andnominatemembersforappointmenttoexternal
bodiesasrequired.
(6) LeadershipofSpecialInterestGroupsandCentres
(a) ASpecialInterestGrouporCentremustatalltimesbeledbyacommittee.
Part4 ConstituentBodies
Division3 SpecialInterest
Groups
Regulation4.14
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
40
(b) ASpecialInterestGrouporCentrecommitteeistocompriseatleast5,and
uptoamaximumof10,electedorappointedmembers,asdeterminedby
eachcommittee.
(c) TheBoardmayappointamemberto,orremoveamemberfrom,aSpecial
InterestGrouporCentrecommittee.TheBoardmayappointamemberto
thepositionofChairorDeputyChairofthecommittee.
Note.Thisexcludescorrespondingmembers,whomaybeco‐optedbythecommitteeinaccordancewith
subregulation4.14(6)(g).
(d) Themajorityofthecommitteearetobeelectedmembers.
(e) Theremainderofthecommittee,notexceedingthenumberofelected
members,maybeappointedbythecommitteeandmustberespected
membersoftheprofessionwhoarerecognisedasbeingabletomakea
contributiontothespecificpurposeoftheSpecialInterestGrouporCentre.
ItishighlydesirablethatsomebeCharteredandsomebeFellows,where
practicable.Astudentmembermaybeanon‐votingmemberofa
committee,ifdesired.
(f) Appointedmembersshouldbeappointedagainstaprescribedskillsmatrix
andsecondlyhavingregardtoamixofage,genderandotheraspectsof
diversityandlocation.
(g) ASpecialInterestGrouporCentrecommitteemayco‐optadditional
membersorotherpersons,includingstudentmembers,fromtimetotime
ascorrespondingmemberstoaddressspecificissuesorassistwithworkon
mattersbeingpursuedbythecommittee.Thesecommitteemembersdo
nothaveanyformalroleorvotingrights.
(h) UnlessappointedbytheBoardundersubregulation(6)(c),aSpecialInterest
GrouporCentrecommitteemustelect1ofitsmemberstobeChairand1
tobeDeputyChair.TheDeputyChairistoperformthefunctionoftheChair
whentheChairisunavailable.
(7) SubjecttotheseRegulations:
(a) AmemberofaSpecialInterestGrouporCentrecommitteeholdsofficefor
2yearsfrom1Januaryintheyearaftertheyareelectedorappointed,but
maybere‐electedorre‐appointed.
(b) Subjecttosubregulation(7)(d)amemberofaSpecialInterestGroupor
Centrecommitteemaybere‐electedorre‐appointedatotalof2times
consecutively.Eachre‐electionorre‐appointmentmustbefornomore
than2years.
(c) TheChairappointedundersubregulation(6)(c)orsubregulation(6)(h)
holdsofficefor2years.Ifthereisnoothersuitablecandidate,theChair
maybere‐appointedasChair,butonlyonceandwithapprovalfromthe
Board.There‐appointmentmustbefornomorethan2years.
(d) TheperiodoftimeaSpecialInterestGrouporCentrecommitteemember
servesasChairorDeputyChairistobeexcludedwhencalculatingthe
maximumconsecutivetermreferredtoinsubregulation(7)(b).
Part4 ConstituentBodies
Division3 SpecialInterest
Groups
Regulation4.14
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
41
(e) AmemberofaSpecialInterestGrouporCentrenationalcommitteemay
resigntheofficeatanytimebygivingawrittenletterofresignationtothe
ChiefExecutiveOfficerandtheChairofthenationalcommittee.
(8) ASpecialInterestGrouporCentrecommitteemay,afterconsultationwithaDivision
Committee,resolvetoestablishabranchwithinthatDivisionwithfunctionsspecified
intheresolution.
(a) TheSpecialInterestGrouporCentrebranchmust:
(i) reporttoandtakedirectionfromitsrespectiveSpecialInterestGroup
orCentrenationalcommitteeonitsactivitiesandtechnicalcontent;
(ii) liaisewiththeDivisionCommitteewithregardtooperationalaspects
ofCPDdeliverywithinthatDivision;and
(iii) liaisewiththeChiefExecutiveOfficerregardingresourcing.
(b) Unlessproceduresareprovidedbythenationalcommittee,abranch
committeemaydetermineitsownprocedures,butmustcomplywithany
directionofitsnationalcommittee,aswellasanydirectionoftheDivision
Committeeaboutmatterscontemplatedbysubregulation(8)(a)(ii)andof
theChiefExecutiveOfficeraboutresourcingundersubregulation(8)(a)(iii),
andtheproceduresmustotherwisebeconsistentwiththeseRegulations
andtheBy‐Laws.
(9) Regulation2.20appliestoamemberofaSpecialInterestGrouporCentre
committee.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4.
(10) Regulation2.21appliestoamemberofaSpecialInterestGrouporCentre
committee.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
(11) TheChiefExecutiveOfficer,inaccordancewithdirectionsandpoliciesoftheBoard,
mayallocateEngineersAustralia’sresourcestosupporttheactivitiesofaSpecial
InterestGrouporCentre.
(12) Withoutlimitingsubregulation(6),theBoardmaydetermineareviewperiodatthe
endofwhichtheoperationsofaSpecialInterestGrouporCentremustbereviewed
byorfortheBoard.
(14) TheBoardmay,byresolution,andafterconsultationwiththeSpecialInterestGroup
orCentreconcerned,dissolveaSpecialInterestGrouporCentre.
Part4 ConstituentBodies
Division5 NationalCommittees
Regulation4.15
AmendmentApproved
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ngineersAustraliaGeneralRegulations
42
Division4–NationalCommittees
4.15 NationalCommittees
(1) TheNationalCommitteeslistedinPart3ofSchedule2arecontinuedinexistence.
(2) TheBoardmay,byresolution,constituteaNationalCommitteewhetherornotithas
beenproposedbyaCollegeundersubregulation5.15(3).
(3) Themembership,roleandotherarrangementsinrespectofaNationalCommittee
mustinclude:
(a) anationalfocus;
(b) amaximummembershipof6members;
(c) anappropriatemixofage,gender,locationandotheraspectsofdiversity,
representationandrelevantskillsincludingskillsinmanagement;and
governance;
(d) thattheNationalCommitteemay,afterconsultationwithaDivision
Committee,resolvetoestablishabranchwithinthatDivisionwithfunctions
specifiedintheresolution;
(e) withoutlimitingsubregulation(d),thattheNationalCommitteebranch
must:
(i) reporttoandtakedirectionfromtheNationalCommitteeonits
activitiesandtechnicalcontent;and
(ii) liaisewiththeDivisionCommitteewithregardtooperationalaspects
ofCPDdeliverywithinthatDivision;and
(iii) liaisewiththeChiefExecutiveOfficerregardingresourcing;
(f) unlessproceduresareprovidedbytheNationalCommittee,abranchmay
determineitsownprocedures,butmustcomplywithanydirectionofthe
NationalCommittee,aswellasanydirectionoftheDivisionCommittee
aboutmatterscontemplatedbysubregulation(3)(e)(ii)andoftheChief
ExecutiveOfficeraboutresourcingundersubregulation(3)(e)(iii),andthe
proceduresmustotherwisebeconsistentwiththeseRegulationsandthe
By‐Laws;
(g) thatthetermisnomorethan3years,butmayberenewedforfurther
terms.TheBoardmustnotrenewatermunlesssatisfiedthattheNational
Committeeisoperatinginaccordancewithitsfunctionsandthatrenewing
thetermisinthebestinterestsofEngineersAustralia;and
(h) inthecaseofaNationalCommitteethatisnotproposedbyaCollegeunder
regulation5.15(3),whetheritistobeaffiliatedwithaCollege,subjectto
consultationwiththatCollege;and
areotherwisedeterminedbytheBoard.
Note.Subregulation4.15(3)appliestoNationalCommitteesestablishedundersubregulation(1)(existing)and
(2)(new).
Part4 ConstituentBodies
Division5 NationalCommittees
Regulation4.15
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
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(4) Withoutlimitingsubregulation(3),theBoardmaydetermineareviewperiodatthe
endofwhichtheoperationsofaNationalCommitteemustbereviewedbyorforthe
Board.
(5) Regulation2.20appliestoamemberofaNationalCommittee.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4.
(6) Regulation2.21appliestoamemberofaNationalCommittee.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
(7) AmemberofaNationalCommitteemayresigntheofficeatanytimebygivinga
writtenresignationtotheChiefExecutiveOfficer.
(8) TheChiefExecutiveOfficer,inaccordancewithdirectionsandpoliciesoftheBoard,
mayallocateEngineersAustralia’sresourcestosupporttheactivitiesofaNational
Committee.
(9) TheBoardmay,byresolution,andafterconsultationwiththeNationalCommittee
concerned,dissolveaNationalCommittee.
Part4 ConstituentBodies
Division5 OverseasChapters
Regulation4.16
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
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Division5–OverseasChapters
4.16 OverseasChapters
(1) TheOverseasChapterslistedinPart4ofSchedule2arecontinuedinexistence.
(2) TheBoardmay,byresolution,establishanOverseasChapter.
(3) ThemembershipofanOverseasChapteristoconsistofmembersofEngineers
AustraliawhoseprincipalplaceofresidenceisoutsideofAustralia.
(4) ThereistobeacommitteetoleadeachOverseasChapter.AnOverseasChapter
Committeeconsistsof:
(a) atleast6butnomorethan12membersasdeterminedfromtimetotime
bytheOverseasChapterCommittee;
(b) aChair(orChapterPresident),DeputyChairandimmediatepastchair,and
atleast3membersofthatOverseasChapterelectedbythechapter
members;and
(c) anappropriatemixofage,gender,locationandotheraspectsofdiversity,
representationandrelevantskills,includingskillsinmanagementand
governance.
(5) SubjecttotheseRegulations:
(a) amemberofanOverseasChapterCommitteeholdsofficefor2yearsfrom
1Januaryintheyearaftertheyareelectedorappointedbutmaybere‐
electedorre‐appointed;
(b) subjecttosubregulation(5)(d)amemberofanOverseasChapter
Committeemaybere‐appointedorre‐electedatotalof2times
consecutively.Eachre‐appointmentorre‐electionmustbefornomore
than2years;
(c) theChair(orChapterPresident)appointedundersubregulation(4)holds
officefor1yearandmayholdofficeforafurther1yearwiththeapproval
oftherelevantOverseasChapterCommittee;
(d) theperiodoftimeanOverseasChapterCommitteememberservesasChair
(orChapterPresident),DeputyChairorimmediatepastchairofthat
Committee,istobeexcludedwhencalculatingthemaximumconsecutive
termreferredtoinsubregulation(5)(b);and
(e) amemberofanOverseasChapterCommitteemayresigntheofficeatany
timebygivingawrittenresignationtotheChiefExecutiveOfficerandthe
Chair(orChapterPresident)oftheCommittee.
(6) Regulation2.20appliestoamemberofanOverseasChapterCommittee.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4.
(7) Regulation2.21appliestoamemberofanOverseasChapterCommittee.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
Part4 ConstituentBodies
Division5 OverseasChapters
Regulation4.16
AmendmentApproved
E
ngineersAustraliaGeneralRegulations
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(8) TheroleandotherarrangementsinrespectofanOverseasChapterCommittee,
includinganyrequirementsforhowelectionsshouldbeheld,aretobeas
determinedbytheChiefExecutiveOfficerinaccordancewithlocallaws,and
subsequentlyadvisedtotheBoard.
(9) Withoutlimitingsubregulation(8),thefunctionsofanOverseasChapterCommittee
are,withintheOverseasChapter’sgeographicalarea:
(a) toprovideleadershipanddirectiontomembers(includingofficebearers)in
theOverseasChapter;
(b) toliaisewithCollegesandTechnicalSocietiesinrespectofEngineers
Australia’slearnedsocietyfunctionsundertakenatthelocallevel,including
byencouragingcollaborationandcommunicationbetweenColleges,
TechnicalSocietiesandlocallearnedsocieties;
(c) toassisttheBoardwiththedeliveryofrelevantprograms;
(d) toinitiateandsupportlocalprogramstoprovideimprovedservicesto
membersintheOverseasChapterandtoappealtonewmembers;
(e) toprovideadviceandrecommendationstotheBoardonmattersrelatingto
itsrolewithintheOverseasChapter;
(f) tofacilitatecommunicationbetweenOverseasChaptermembersandthe
Board,andbetweenOverseasChaptermembersandotherlocal
constituentbodiesofEngineersAustralia;
(g) torepresentEngineersAustraliainpublicforumsandmediaopportunities
consistentwithEngineersAustralia’spoliciesandinconsultationwiththe
ChiefExecutiveOfficer;
(h) toengageinhighlevelconsultationwiththeChiefExecutiveOfficeronthe
resourcingofOverseasChapteractivities;
(i) toprovideorarrangeprogramstoengagethelocalcommunityand
promotetheprofessionofengineeringpractice;
(j) toprovideadvicetotheBoard,whenrequested,onapplicationsbypersons
formembershipofEngineersAustraliaasafellow;
(k) toprovideadvicetotheChiefExecutiveOfficer,whenrequested,on
applicationsbypersonsformembershipofEngineersAustralia;and
(l) anyotherfunctionconferredonitbytheseRegulationsorbyresolutionof
theBoard.
(10) Withoutlimitingsubregulation(8),theBoardmaydetermineareviewperiodatthe
endofwhichtheoperationsofanOverseasChaptermustbereviewedbyorforthe
Board.
(11) TheChiefExecutiveOfficer,inaccordancewithdirectionsandpoliciesoftheBoard,
mustallocateEngineersAustralia’sresourcestosupporttheactivitiesofanOverseas
Chapter.
(12) TheBoardmay,byresolution,andafterconsultationwiththeOverseasChapter
Committeeconcerned,dissolveanOverseasChapter.
Part4 ConstituentBodies
Division6 Subsidiaries
Regulation4.17
AmendmentApproved
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ngineersAustraliaGeneralRegulations
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Division6–Subsidiaries
4.17 Subsidiaries
(1) ThesubsidiarieslistedinPart5ofSchedule3arecontinuedinexistence.
(2) TheBoardmay,byresolution,establishasubsidiaryonsuchtermsandconditionsas
theBoardapproves.
Part5 LearnedSocietyFunctions
Division1 EngineeringPracticeAdvisoryCommittee
Regulation5.01
AmendmentApproved 14September2018
E
ngineersAustraliaGeneralRegulations
47
Part5LearnedSocietyFunctions
Note.EngineersAustraliadevelopsandimplementsitslearnedsocietyfunctionsprimarilythroughtheColleges,technical
societiesandtheEngineeringPracticeAdvisoryCommittee
Division1–EngineeringPracticeAdvisoryCommittee
5.01 EngineeringPracticeAdvisoryCommittee
(1) Acommittee(theEngineeringPracticeAdvisoryCommitteeorEPAC)isestablishedas
astandingcommitteeoftheBoard.
(2) TheEPACconsistsof:
(a) theNationalDeputyPresident;
(b) theChairsoftheCollegeBoardofeachCollege;and
(c) thePresidentsofeachTechnicalSociety.
(3) TheEPAC’sfunctionsare:
(a) thefunctionsconferredonitbytheseRegulations;and
(b) anyotherfunctionconferreditbyresolutionoftheBoard.
(4) TheNationalDeputyPresidentistheChairoftheEPAC.
(5) TheChairmaynominate1oftheothermembersoftheEPACasDeputyChair.The
DeputyChairistoperformthefunctionsoftheChairwhentheChairisnotavailable.
(6) TheEPACistomeetasoftenasisnecessaryfortheproperperformanceofits
functions.
(7) TheEPACistomakeitsdecisionsbyconsensus.
(8) Regulation2.20appliestoamemberofEPAC.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4ofthese
Regulations.
(9) Regulation2.21appliestoamemberofEPAC.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
5.02 FunctionsofEPAC
TheEPAChasthefollowingfunctions:
Part5 LearnedSocietyFunctions
Division1 EngineeringPracticeAdvisoryCommittee
Regulation5.03
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(a) toconsidermattersrelatingtothelearnedsocietyfunctionofEngineers
AustraliaandadvisetheBoardonthosematters;
(b) toprovideaforumfortheexchangeofinformationrelatedtoEngineers
Australia’slearnedsocietyfunctions;
(c) toidentifypotentialopportunitiesforcollaborationandcooperation
(whetherwithconstituentbodiesofEngineersAustralia,technicalsocieties
orotherbodies)inrelationtoEngineersAustralia’slearnedsociety
functions;
(d) toreviewtheactivitiesoftheCollegesandtechnicalsocietiesinrelationto
EngineersAustralia’slearnedsocietyfunctions,andprovide,asitsees
appropriate,guidancetotheminrelationtothoseactivities.
5.03 CollaborationbetweenCollegesandTechnicalSocietiesandDivisionCommittees
Foreachyear,eachCollegeandTechnicalSocietymustliaisewitheachDivisionand
formulateproposalsforlearnedsocietyactivitiesthateachbranchofthatbodymust
undertakeintheDivision.
Part5 LearnedSocietyFunctions
Division2 CollegeChairsForum
Regulation5.04
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Division2–CollegeChairsForum
5.04
CollegeChairsForum
(1) Acommittee(theCollegeChairsForum)isestablishedasastandingcommitteeof
theBoard.
(2) TheCollegeChairsForumconsistsofrepresentativesoftheCollegesappointedby
theBoard.
(3) TheCollegeChairsForum’sfunctionsare:
(a) thefunctionsconferredonitbytheseRegulations;and
(b) anyotherfunctionconferredonitbyresolutionoftheBoard.
(4) TheBoardmustappointoneofthemembersoftheCollegeChairsForumasChair
andoneasDeputyChair.
(5) TheDeputyChairistoattendandperformthefunctionsoftheChairwhentheChair
isnotavailable.
(6) TheCollegeChairsForumhasaninitialtermof3yearsandmaybeextendedby
resolutionoftheBoard.
(7) TheCollegeChairsForumistomeetasoftenasisnecessaryfortheproper
performanceofitsfunctions.
(8) TheCollegeChairsForumistomakeitsdecisionsbyconsensus.
(9) Regulation2.20appliestoamemberoftheCollegeChairsForum.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4.
(10) Regulation2.21appliestoamemberoftheCollegeChairsForum.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
5.05 FunctionsoftheCollegeChairsForum
TheCollegeChairsForumhasthefollowingfunctions:
(a) toconsidermattersrelatingtotheroleofCollegesandadvisetheBoardon
thosematters;
(b) toprovideaforumfortheexchangeofinformationandideasbetween
CollegeBoards;
Part5 LearnedSocietyFunctions
Division2 CollegeChairsForum
Regulation5.05
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(c) toassistCollegeBoardstodevelopstrategiesforthedevelopmentofthe
bodyofknowledge,educationandprofessionalstandardsrelatingtotheir
engineeringdisciplines;
(d) tofacilitateeffectivecommunicationbetweenthelearnedsocietybodiesof
EngineersAustralia;
(e) toprovideguidanceanddirectionfortheCollegestoeffectivelydischarge
theirlearnedsocietyfunctionsunderregulation5.07;and
(f) toadviseBoardonanymattersreferredtoitbyBoard.
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.06
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Division3–TheColleges
5.06 Colleges
(1) ThefollowingCollegesofEngineersAustraliaarecontinuedinexistence,withthe
followingareasofexpertise:
CollegeofExpertise
theBiomedicalCollege
theChemicalCollege
theCivilCollege
theElectricalCollege
theEnvironmentalCollege
theInformation,Telecommunications&ElectronicsEngineering
College
theLeadershipandManagementCollege
theMechanicalCollege
theStructuralCollege
(2) TheBoardmay,byresolution,andafterconsultationwiththeCollegeChairsForum,
constituteanewCollege.Theresolutionmustspecifythedisciplineinrelationto
professionalengineeringpracticefortheCollege.
(3) IftheBoardconstitutesanewCollege,itmay,byresolution,varythedisciplineof
anotherCollege,afterconsultingwiththatotherCollege.
5.07 Colleges–role
A College provides a discipline based home for members and providesavehicle
throughwhichEngineersAustraliaadvancesthescienceandpracticeofengineeringfor
thebenefitoftheCommunitythroughbuildingthebodyofengineeringknowledgeand
supportingthecareerdevelopmentofengineeringprofessionals.
5.08 Colleges–resourcing
TheChiefExecutiveOfficer,inaccordancewithdirectionsandpoliciesoftheBoard,may
allocateEngineersAustralia’sresourcestosupporttheactivitiesoftheColleges.
5.09 Colleges–membership
(1) EachmembermustbeamemberofaCollege,andmaybeamemberofmorethan1
Collegeatatime.
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.10
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(2) AmemberisqualifiedformembershipofaCollegeintheareaorareasofexpertise
whichalignwiththemember’squalificationsandexperience.Toavoiddoubt,a
membermaybequalifiedformembershipofmorethan1College.
Note.See2015By‐Laws.
(3) AmemberbecomesamemberofaCollegeifheorshe:
(a) isqualifiedtobeamemberoftheCollege;and
(b) nominatedtheCollegeforthepurposesofthisregulationinhisorher
applicationformembershipormostrecentapplicationforrenewalof
membership.
(4) Ifaquestionariseswhetheramemberisqualifiedtobeamemberofaparticular
College,theChiefExecutiveOfficermustdeterminethematterafterconsultation
withtherelevantCollege.Thedeterminationisfinal,andisnotcapableofbeing
subjecttoanyfurtherrevieworappeal,unlessitisestablishedthatitwasnotmade
ingoodfaith.
5.10 CollegeBoards
(1) TheBoardmustensurethatthereisatalltimes,foreachCollege,aCollegeBoard.
(2) TheroleoftheCollegeBoardisto:
(a) identifyandfacilitatethedeliveryofappropriatecontinuingprofessional
development(CPD)formembersoftheirdisciplinethroughtheirBranches,
NationalCommittees,affiliatedTechnicalSocietiesand/oraprogramof
conferences;
(b) identifyemergingchangesintechnicalstandardsandgapsfortheirdiscipline;
(c) consultwithandprovideadvicetotheProfessionalStandardsCommitteeon
thetechnicalstandardsfortheirdiscipline;
(d) identifyemergingnewdisciplinesand/orsignificantcross‐disciplineareasthat
mayrequireanewCollegeorTechnicalSocietyorcross‐Collegeapproachand
provideadvicetotheBoardviaCollegeChairsForum;
(e) contributetothedevelopmentofthebodyofknowledgerelevanttotheir
discipline;
(f) identifyandfacilitatetheprovisionofhigh‐leveltechnicaladvicethat
contributestopublicpolicyandrepresentEngineersAustraliainthewider
communityinlinewithEngineersAustralia’spolicies;
(g) participateinexpertpanels,committeesorforumsandnominatemembersof
theCollegetoexternalbodiesasrequired;
(h) collaborateandcooperatewithrelevantTechnicalSocietiesandother
EngineersAustraliaCollegestomeettherequirementsofsub‐regulation(2);
and
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.11
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(i) provideleadershipandguidancetoCollegeBranchesandNational
Committees.
(3) TheCollegeBoardshallalso:
(a) produceathree‐yearplanwhichprovidesdetailsontheinitiativesthatthe
CollegeBoardplanstoundertakeinmeetingitsrolesandtheoutcomestobe
achievedintermsofacontributiontothestrategicprioritiesestablishedbythe
Board,andworkingwithintheoperationalprioritiesassetbytheChief
ExecutiveOfficer;
(b) provideanannualreporttotheBoard,throughtheChiefExecutiveOfficer,on
outcomesachievedagainsttheCollegeBoard’sthree‐yearplan;
(c) nominateapersontobeatemporarymemberoftheProfessionalConduct
Committeewhenrequestedtodosoundersub‐regulation2.23(4);
(d) electadelegatetoCongressinaccordancewithregulation6.39;and
Note:See2015By‐Laws
(e) carryoutanyotherfunctionconferredonitbytheseRegulationsorby
resolutionoftheBoard.
(4) TheChairofaCollegeBoardelectedundersub‐regulation5.11(10)istoprovide
leadershiptotheCollegeBoardincarryingoutitsresponsibilities.
5.11 CollegeBoards–composition
(1) TheCollegeBoardmaydeterminethestructureoftheCollegeBoardwithinthe
minimumandmaximumnumberofmemberstoreflecttheplansoftheCollege
Board,whilstmeetingtherequirementsifregulation5.10.
(2) ACollegeBoardistocompriseatleast3anduptoamaximumof10electedor
appointedmembers.
Note:Thisexcludescorrespondingmembers,co‐optedbytheCollegeBoardinaccordance
withsub‐regulation5.11(5).
(3) ThemajorityoftheCollegeBoardaretoCharteredmembersofthatCollegeandare
tobeselectedinanopenmannerthatmayincludeanexpressionofinterestprocess.
Note:FortheelectionofCollegeBoardmembersseePart6Division1
Note:EngExecisdeemedaCharteredMemberoftheCollegeofLeadershipandManagement.
(4) ApersonisnoteligibletobeelectedorappointedasamemberofaCollegeBoard
unlessheorsheisamemberofthatCollege.
(5) AstudentorgraduatememberisnoteligibletobeelectedorappointedasaCollege
Boardmemberbutmaybeco‐optedundersub‐regulation(7).
(6) AllCollegeBoardpositions,whetherelectedorappointed,aretobemadetaking
accountofdiversity,skillsandtechnicalproficiencyintheCollege’sdiscipline.
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.12
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(7) ACollegeBoardmayco‐optadditionalmembersorotherpersons,includingstudent
members,fromtimetotimeascorrespondingmemberstoaddressspecificissuesor
assistwithworkonmattersbeingpursuedbytheCollegeBoard.Suchmembersdo
nothaveanyformalroleorvotingrightsandmaynotbeco‐optedformorethan2
years.Amemberorpersonwhohasbeenco‐optedfora2‐yeartermmayservea
furthertermasacop‐optedmemberaftera1‐yearcessation.
(8) TheOfficeBearerCodeofConductunderregulation2.20appliestoamemberofa
CollegeBoard.
(9) TheConflictofInterestprovisionunderregulation2.21appliestoamemberofa
CollegeBoard.
(10) TheCollegeBoardmustelect:
(a) 1memberoftheCollegeBoardwhoisaFellowandCharteredmembertothe
ChairoftheCollegeBoard;and
(b) 1membertobeDeputyChairoftheCollegeBoard;
(i) theDeputyChairistoperformthefunctionsoftheChairwhentheChair
isnotavailable;
(c) theCollegeBoardmayelectaChairandDeputyChairoftheCollegeBoardto
holdofficefor:
(i) a1‐yeartermfrom1Januaryintheyearaftertheyareelected;or
(ii) a2‐yeartermfrom1Januaryintheyearaftertheyareelected;or
(iii) a3‐yeartermfrom1Januaryintheyearaftertheyareelected.
(d) TheChairandDeputyChairofaCollegeBoardmaybereappointedfora
furtherterm,butmayonlyholdthatofficeforamaximumtenureof4years
fromthedateoftheirinitialelection.
5.12 CollegeBoards–termofofficeofmembers
(1) SubjecttotheseRegulations,amemberofaCollegeBoardholdsofficefor2years
from1Januaryintheyearaftertheyareelectedorappointedbutmaybere‐elected
orre‐appointed,howeveraCollegeBoardmayappointamemberforashorter
periodspecifiedintheresolutionofappointment.
Note.Seealsoregulation2.16.
(2) ThemaximumtenureofanappointedorelectedmemberofaCollegeBoardis6
years;or
(a) themaximumtenureifamemberofaCollegeBoardservesasChair,Deputy
ChairorImmediatePastChairofthatCollegeBoardis10years.
Note: Subregulation 5.12(2) comes into effect from 1 January 2020. The following
provisionsapplyuntil31December2019:
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.13
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(i) Subjectto(ii)amemberofaCollegeBoardmaybere‐appointedorre‐electedno
morethan2times.Eachre‐appointmentmustbefornomorethan2years.
(ii) TheperiodoftimeamemberofaCollegeBoardservesasChair,DeputyChairor
immediatepastchairofthatCollegeBoard,istobeexcludedwhencalculatingthe
maximumconsecutivetermreferredtoin(i).
(3) AmemberofaCollegeBoardmayresigntheofficeatanytimebygivingawritten
resignationtotheChairoftheBoard,withacopytotheChiefExecutiveOfficer.
(4) ACollegeBoardmayfillacasualvacancythatarisesthroughtheresignationofa
CollegeBoardmemberbyappointmentfortheremainderofthevacatedterm.
(5) TheBoardmayatanytime,byresolution,removeaCollegeBoardmemberfrom
office,orsuspendthememberfromofficeforaspecifiedperiod.
(6) TheBoardmust,byresolution,removeaCollegeBoardmemberfromoffice,or
suspendthememberfromofficeforaspecifiedperiod,ifamajorityoftheCollege
Boardmemberssorequestinwriting.
5.13 CollegeBoards–meetings
(1) ThemembersofaCollegeBoardmustholdsuchmeetingsasarenecessaryforthe
efficientperformanceandexerciseoftheCollegeBoard’sresponsibilities.
(2) AtameetingofaCollegeBoard,amajorityofmembersoftheCollegeBoardisa
quorum.
(3) SubjecttotheseRegulationsandanydirectionoftheBoard:
(a) theChairofaCollegeBoardistopresideatallCollegeBoardmeetings;
(b) aquestionarisingatameetingistobedeterminedbyamajorityofthevotes
ofthemembersoftheCollegeBoardpresentandvoting;
(c) thepersonchairingameetinghasadeliberativevoteand,ifnecessary,alsoa
castingvote;and
(d) themembersoftheCollegeBoardmayregulateproceedingsatmeetingsas
theyconsiderappropriate.
(4) If:
(a) aCollegeBoardhasdetermined:
(i) thatresolutionsmaybepassedinaccordancewiththissub‐
regulation;and
(ii) themethodbywhichmembersoftheCollegeBoardaretoindicate
agreementwitharesolutionproposedtobepassedinaccordance
withthissection;and
(b) withoutmeeting,amajorityofthemembersoftheCollegeBoardindicate
agreementwiththeresolutioninaccordancewiththatmethod;and
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.14
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(c)either:
(i) allmembersoftheBoardweregivenreasonablenoticeofthe
resolution;or
(ii) reasonableeffortsweremadetoinformthemalloftheresolution;
theresolutionistakentohavebeenpassedatameetingoftheCollegeBoardonthe
dateonwhichthelastCollegeBoardmemberindicatedhisorheragreement.
5.14 CollegeBoards–committees
(1) ACollegeBoardmay,byresolution,establishshort‐termworkinggroupstodelivera
specificoutcometoassistintheworkoftheCollegeBoard.Thetermofashort‐term
workinggroupisnomorethan1year.
(2) ACollegeBoardmay,byresolution,establishastandingworkinggrouptoassistthe
CollegeBoard.TheCollegeBoardmustreviewtheviabilityofastandingworking
groupevery3years,andmustnotrenewatermunlesssatisfiedthatrenewingthe
termisinthebestinterestsofEngineersAustralia.
(3) MembersofsuchworkinggroupsmaybedrawnfromthemembershipofEngineers
Australiaorotherpersonsbutmusthavethenecessaryskillsandexpertisetodeliver
theoutcomessought.
(4) Withoutlimitingsub‐regulation(1),theCollegeBoardmayproposethattheBoard
establishanationalcommitteeundersub‐regulation4.15(2)thatisaffiliatedwith,
andreportsto,theCollegeBoard.
(5) Withoutlimitingsub‐regulation(1),theCollegeBoardmayestablishabranchofthe
CollegeinaDivisionwiththefunctionsspecifiedintheresolution.ACollegeBoard
mustnotestablishaCollegeBranchunlessithasconsultedwiththeDivision
CommitteeontheviabilityofestablishingthatBranch.
(6) Withoutlimitingsub‐regulation(5),theresolutionistoincludethattheCollege
Branchmust:
(i) reporttoandtakedirectionfromtheCollegeBoardonitslearned
societyactivitiesandtechnicalcontent;and
(ii) reporttotheDivisionCommitteeonoperationalaspectsofitsCPD
delivery,andresourcingmatterswithinthatDivision.
(7) TheCollegeBoardmustprovidetermsofreferenceforcommitteesestablishedunder
sub‐regulations(1),(2),(4)and(5).
5.15 CollegeBoards–validityofactsetc.
AnythingdonebyorinrelationtoapersonpurportingtoactasamemberofaCollege
Boardisnotinvalidmerelybecause:
Part5 LearnedSocietyFunctions
Division3 TheColleges
Regulation5.16
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(a) therewasadefectorirregularityinconnectionwithhisorherappointment;
or
(b) hisorherappointmenthadceasedtohaveeffect.
5.16 DissolvingColleges
(1) TheBoardmay,byresolution,andafterconsultationwithaCollege,dissolvethat
College.
(2) Theresolutionmustmakeprovisionforthewindingupoftheaffairsofthe
College,includingthedispositionofanyassetsmadeavailabletotheCollegeby
EngineersAustralia.
Part5 LearnedSocietyFunctions
Division4 TheTechnicalSocieties
Regulation5.17
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Division4–TheTechnicalSocieties
5.17 Recognitionandestablishmentoftechnicalsocieties
(1) ThebodieslistedinSchedule4arerecognisedastechnicalsocieties.
(2) TheBoardmay,byresolution,doeitherofthefollowing:
(a) establishatechnicalsocietyinaccordancewiththisPart;
(b) recogniseaspecifiedbodycorporateasatechnicalsociety.
Note.Forsubregulation(2)(b):abodycorporatemaybeacompany(generally,limitedbyguarantee),abody
establishedbyRoyalCharteroranincorporatedassociation(underStateorTerritoryassociationsincorporations
laws).
5.18 TechnicalSociety–governingcommittee
(1) ThereistobeacommitteetoleadeachtechnicalsocietylistedinPart1of
Schedule4.ATechnicalSocietyCommitteeconsistsofatleast6butnomorethan
12membersasdeterminedfromtimetotimebytheCommittee,mustincludea
chair,deputychairandimmediatepastchair(ifavailable),andatleast3members
ofthattechnicalsocietyelectedbythetechnicalsocietymembers.
(2) Theroleandfunctionsofthecommittee,itsname,andthewayinwhich
Committeemembersaretobeelected,aretobedeterminedbythemembersof
thetechnicalsocietyandmustcomplywiththeseRegulationsandBy‐Laws.
(3) Regulation2.20appliestoamemberofaTechnicalSocietyCommittee.
Note.Regulation2.20requirescompliancewiththeOfficeBearerCodeofConduct.ThatCodecanbefoundin
Schedule4.
Note.BreachoftheOfficeBearerCodeofConductisgroundsforacomplaintunderPart2Division4.
(4) Regulation2.21appliestoamemberofaTechnicalSocietyCommittee.
Note.Regulation2.21dealswithconflictsofinterest.Foradefinitionof‘conflictofinterest’seeregulation1.04.
Part5 LearnedSocietyFunctions
Division4 TheTechnicalSocieties
Regulation5.19
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5.19 TechnicalSociety–functions
(1) ThefunctionsofaTechnicalSocietyinclude,withintheTechnicalSociety’sareaof
expertise:
(a) tocollaboratewithrelevantCollegesinimplementingthelearnedsociety
functionsofEngineersAustralia;and
(b) toestablishandmaintainthebodyofknowledgerelevanttotheTechnical
Society;and
(c) toparticipateintheestablishmentandmaintenanceoftherequirementsfor
attainingengineeringqualificationsinthedisciplinesrelevanttothe
TechnicalSociety;and
(d) toparticipateinperiodicreviewsoftheAustralianEngineeringCompetency
Standards;and
(e) toparticipateinsettingbestpracticestandardsfortheongoingprofessional
developmentandcompetencyassessmentofmembersinthedisciplines
relevanttotheTechnicalSociety;and
(f) torepresentEngineersAustraliainthewidercommunityconsistentlywith
EngineersAustralia’spoliciesandinconsultationwiththeChiefExecutive
Officer;
(g) nominateapersontobeatemporarymemberoftheProfessionalConduct
CommitteeifrequestedtodosobyaCollegetoassisttheCollegetofulfilits
functionundersubregulation5.07;and
(h) anyotherfunctionconferredonitbytheseRegulationsorbyresolutionof
theBoard.
5.20 Standardprovisionsfortermsofreferenceoftechnicalsocietiesthatare
unincorporated
(1) TheBoardmayformulatestandardprovisionstobeincludedinthetermsof
referenceofatechnicalsocietylistedinPart1ofSchedule3.
(2) Withoutlimitingwhatmaybeinstandardprovisions,theymustincludeprovisions:
(a) requiringmembersofthetechnicalsocietytocomplywithrelevantpolicies
ofEngineersAustralia;
Part5 LearnedSocietyFunctions
Division4 TheTechnicalSocieties
Regulation5.21
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(b) establishingaprocessformanagingconductissueswithinthetechnical
societymembership;
(c) requiringthesocietytocooperateandcollaboratewiththeCollegewith
whichitismostcloselyaligned;and
(d) requiringthesocietytocollaboratewiththeCollegewithwhichitismost
closelyaligned,toproduceanannualplanforthesociety’sactivitiesinthe
nextyear,showinghowthesociety:
(i) proposestocarryoutitsfunctionsconsistentlywithEngineers
Australia’sstrategicgoals;and
(ii) intendstoresourcethoseactivities;and
(e) withrespecttothedissolutionofthesociety.
Note.Fordissolutionseeregulation5.25.
5.21 TechnicalSociety–resourcing
TheChiefExecutiveOfficer,inaccordancewithdirectionsandpoliciesoftheBoard,may
allocateEngineersAustralia’sresourcestosupporttheactivitiesofthetechnicalsocieties
listedinPart1ofSchedule3.
5.22 Requirementsformembershipoftechnicalsocieties
(1) EachbodycorporateorfirmthatisamemberofatechnicalsocietylistedinPart1of
Schedule3mustbeanaffiliateofEngineersAustralia.
Note.BodiescorporateandfirmscannotbemembersofEngineersAustraliaexceptasaffiliates.Note.Foraffiliates
seeregulation2.03.ForbodycorporatescontinuingastechnicalsocietiesseePart2ofSchedule3.
(2) Subregulation(1)applieswitheffectfrom1July2014.
5.23 Requirementsforconstitutionsoftechnicalsocietiesthatarebodies
corporate
(1) TheBoardmustnotrecogniseabodycorporatelistedinPart2ofSchedule3asa
technicalsocietyunlessEngineersAustraliaandthebodyhaveenteredintoabinding
agreementastothetermsonwhichthebodywillbesorecognised.
Part5 LearnedSocietyFunctions
Division4 TheTechnicalSocieties
Regulation5.24
AmendmentApproved 14September2018
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(2) Withoutlimitingwhatmaybeinsuchanagreement,theagreementmustinclude
provisions:
(a) requiringthebodytocooperateandcollaboratewiththeCollegewithwhich
itismostcloselyalignedandanyotherrelevantCollege;
(b) dealingwiththeterminationoftheagreementinaccordancewiththisPart.
5.24 TechnicalSociety–Branches
(1) TechnicalSocietieslistedinPart1ofSchedule3maybyresolutionestablishabranch
inaDivisionwiththefunctionsspecifiedintheresolution.ATechnicalSocietymust
notestablishabranchunlessithasconsultedwiththerelevantDivisiononthe
viabilityofestablishingthatBranch.
(2) Withoutlimitingsubregulation(1),theresolutionistoincludethattheTechnical
SocietyBranchmust:
(a) reporttoandtakedirectionfromtheTechnicalSocietyonitslearnedsociety
activitiesandtechnicalcontent;and
(b) liaisewiththeDivisionCommitteeonoperationalaspectsofitsmeetingsand
CPDdelivery.
5.25 Dissolvingtechnicalsocieties
(1) TheBoardmay,byresolution,andafterconsultationwiththerelevanttechnical
society,dissolveatechnicalsocietylistedinPart1ofSchedule3thathasbeen
establishedunder,orrecognisedby,thisPart.
(2) Theresolutionmustmakeprovisionforthewindingupoftheaffairsofthetechnical
society,includingthedispositionofanyassetsofEngineersAustraliaallocatedto,or
usedby,thetechnicalsociety.
(3) TheBoardmay,byresolution,afterconsultationwiththerelevanttechnicalsociety,
revokeitsrecognitionofaspecifiedbodycorporateasatechnicalsociety.
(4) IftheBoardmakesaresolutionundersubregulation(3),theBoardmust,assoonas
practicable,exerciseanyrightsitmayhave,includingrightstoterminate,the
agreementmadewiththespecifiedbodycorporateunderregulation5.24.

Part6 ElectionsandMembershipBallots
Division1 ElectionofDirectorsandNationalPresident
Regulation6.01
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Part6ElectionsandMembershipBallots
Division1–ElectionofDirectorsandNationalPresident
Note.Foradefinitionofelections,seeregulation1.04(1)
Note.Seegenerallyby‐law22
Note.FortheelectionofDirectorsseeby‐law30
Note.FortheelectionoftheNationalDeputyPresidentseeby‐law36.
6.01 Purposeandapplication
(1) ThisDivisionappliesonlytotheelectionofDirectorsandtheNationalDeputy
President.
(2) ThepurposeofthisDivisionistosetouttheprocessforthoseelections.
(3) TheBoardmaybyresolutionmodifytheapplicationofthisPartinaparticularcase.
However,thisPartassomodifiedmustbeconsistentwiththe2015RoyalCharter
andthe2015By‐Laws.
6.02 Appointment,dutiesandpowersofreturningofficers
(1) ForeachelectiontheChiefExecutiveOfficeristhereturningofficer.
(2) Thereturningofficerhas,foreachelection,thefunctions,powersandduties
describedinthisPart.
Note.Thefunctionofthereturningofficer,andthereturningofficer’spowersandduties,maybedelegated:see
regulation8.09.
6.03 Returning officer to determinenomination closing times andvotereligibility
cut‐offtimesforelections
(1) Foreachelection,thereturningofficermustdetermine:
(a) thenominationclosingtime;
(b) thevotereligibilitycut‐offtime;and
(c) thevotingclosingtime.
6.04 Eligibilitytonominateasacandidateforelection–Board
ApersoniseligibletonominateasacandidateforanelectionformemberoftheBoardif
thepersonisaVotingMemberatthenominationclosingtimefortheelection.
Note.FortheeligibilityofDirectorsseeby‐law30.2
6.05 Eligibilitytonominateasacandidateforelection–NationalDeputyPresident
ApersoniseligibletonominateasacandidateforanelectionforNationalDeputyPresident
iftheperson:
(a) isavotingmember;and
(b) hasbeenadelegateforatleast1term
Part6 ElectionsandMembershipBallots
Division1 ElectionofDirectorsandNationalPresident
Regulation6.06
AmendmentApproved: 1March2019
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andwhoiseither:
(b)aFellow(intheoccupationalcategoryofProfessionalengineer);or
(c) anHonoraryFellow
atthenominationclosingtimefortheelection.
Note.FortheeligibilityoftheNationalDeputyPresidentseeby‐law36.2.
6.06 Eligibilitytovoteinelections
(1) Subjecttothisregulation,apersoniseligibletovoteinanelectionif:
(a) thepersonisaVotingMemberatthevotereligibilitycut‐offtimeforthe
election;and
(b) thepersonisamemberoftheNationalCongressatthattime.
6.07 Numberofvotes
(1) Eacheligiblememberhas1voteinanelection.
(2) Aneligiblemembermayappointaproxytovoteontheirbehalfif:
(a) theproxyisappointedusingaformapprovedbythereturningofficer
beforetheelection;and
(b) theproxyisacurrentmemberoftheNationalCongress.
6.08 Nominations
(1) Foreachelectionthereturningofficermustpublishanotice:
(a) iftheelectionisforaDirector–advisingmembersoftheelection;and
(b) iftheelectionisforNationalDeputyPresident–advisingmembersofthe
election;and
(c) settingoutthedeterminationsunderregulation6.03fortheelection;and
(d) settingouttheeligibilitycriteriafortheelection;and
(e) callingfornominationsforcandidatesfortheelectioninaformapproved
bythereturningofficer.
(2) Theperiodforwhichnominationsmustremainopenisaminimumof10business
days.
(3) Anominationofapersonasacandidateisvalidonlyif:
(a) thecandidateiseligibletonominateforthepositionconcernedasatthe
nominationclosingtime;
(b) thecandidatehasconsentedinwritingtothenomination,andtoservingif
elected,andtheconsentisnotwithdrawnbeforethenominationclosing
time;and
(c) thenominationisreceivedinfullattheaddressstatedinthenotice
publishedundersubregulation(1).
Note.Foreligibilitytonominateseeregulations6.04and6.05.
Part6 ElectionsandMembershipBallots
Division1 ElectionofDirectorsandNationalPresident
Regulation6.09
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(4) Anominationmayincludeorbeaccompaniedbyacandidatestatementanda
photographofthecandidate.
6.09 Whereelectionnecessary
(1) If:
(a) thereturningofficerhaspublishedanoticeundersubregulation6.08(1)for
anelectionforanoffice;
(b) atthenominationclosingtimefortheelection,thenumberofcandidates
nominatedequalsorislessthanthenumberofvacantpositionsforwhich
eachcandidatehasbeennominated;and
(c) eachcandidateiseligibletobenominated;then,despiteanythingelsein
theseRegulations,noelectionisnecessaryandeachcandidateis,bythis
regulation,appointedtotheoffice.
Note.Foreligibilitytonominateseeregulations6.04ad6.05.
(2) Inallothercases,anelectionmustbeheldfortheofficeinaccordancewiththis
Division.
6.10 Requirementsforcandidatestatements
(1) Acandidatestatementmustnotexceed500words.
(2) Thereturningofficermayrejectacandidatestatementonthegroundthatthe
statementcontainsfalse,misleading,deceptiveordefamatorymatter.
6.11 Votingpapers
(1) Thereturningofficermustapproveandinitialavotingpaperforeachelection.
(2) Avotingpapermustsetout:
(a) thenumberofvacantpositions;and
(b) thenamesofcandidates,arrangedinrandomorder,withaboxnextto
each;and
(c) votinginstructions.
(3) Votinginstructionsmuststate:
(a) thevotingdate;and
(d) thattovoteaneligiblevotingmembermust:
(i) markthevotingpaperby:
(A) putting“1”inthesquarenexttothecandidatethatthe
membermostfavoursfromthoselistedonthevotingpaper;
and
(B) thenputtingnumbersinsequenceinthesquaresnexttothe
nomineesthatthememberalsofavoursfromthoselistedon
thevotingpaper,intheorderofthemember’spreference,at
leastuptothenumberofofficestobefilledattheelection;
and
Part6 ElectionsandMembershipBallots
Division1 ElectionofDirectorsandNationalPresident
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ii) thenplacethecompletedvotingpaperinsidethevotingbox
providedbytheReturningOfficer.
6.12 Validityofelectionnotaffected
Noneofthefollowingaffectsthevalidityofanelection:
(a) theaccidentalorinadvertentmistakeinaballotpaper;
(b) amembernotactuallyreceivingaballotpaper.
6.13 Scrutineers
(1) Acandidatemay,inwritinginaformapprovedbythereturningofficer,appointa
persontobeascrutineerforthecandidate.
(2) Ascrutineerisentitledtobepresentatandobservetheopeningandcountingofthe
papervotes.
(3) Adecisionofthereturningofficeronmattersrelatingtothescrutinyisfinal.
6.14 Invalidvotes
(1) Avoteisinvalid,andisnottobecounted,ifanyofthefollowingapply:
(a) thevotingpaperisnotoneissuedunderthisDivisionfortheelection;or
(b) theeligiblevotingmemberhasnotputa“1”nexttoanycandidate;or
(c) thevotingintentionofthemembercannotbedeterminedfromthevoting
paper.
(2) However,despitesubregulation(1)(c),if:
(a) thememberhasrecordedmorethan1preference(thatis,hasfilledinthe
squaresbesidemorethan1candidate);and
(b) thenumbersrecordedarenotinanunbrokensequence;
thevotingpaperisinvalid,andisnottobecounted.
6.15 Thecount
(1) Assoonaspracticableaftertheclosingtimeforanelection,thereturningofficer
mustdeterminewhetherornoteachvoteisvalidinaccordancewiththese
Regulations;
(b) foreachcandidate,addthenumberofvotescastasfirstpreferencevotes;
(c) ifacandidatehasamajorityofvotes,basedonthenumberofvotescastas
firstpreferencevotes—declarethatcandidateelected;and
(d) if,afterworkingoutthetotalnumberoffirstpreferencevotesforeach
candidate,nocandidatehasamajorityofvotes:
(i) excludethecandidatewiththefewestfirstpreferencevotes,and
allocateeachballotpaperwithafirstpreferencevoteforthat
Part6 ElectionsandMembershipBallots
Division1 ElectionofDirectorsandNationalPresident
Regulation6.16
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candidatetothecandidate(ifany)withthenextpreferenceasshown
ontheballotpaper;and
(ii) repeattheprocessofexcludingthecandidatewiththefewestvotes,
andre‐allocatingballot‐papers,until1candidatehasamajorityof
votes,anddeclarethatcandidatetobeelected.
(2) If,onacount:
(a) 2ormorecandidates(lowestrankingcandidates)haveanequalnumberof
votes;and
(b) oneofthemhastobeexcluded;thecandidatetobeexcludedisthe
candidatewithfewervotesthananyoftheotherlowestrankingcandidates
atthelastcountatwhichoneofthosecandidateshadfewervotesthanany
oftheothers,but,iftherehasbeennosuchcount,thereturningofficer
mustdecidebylotwhichofthemistobeexcluded.
(3) WhenthecountiscompletebutbeforetheReturningOfficerdeclarestheresult,a
scrutineermayrequesttheReturningOfficertohavethevotesrecountedonthe
basisoferrorinthecounting.Thereturningofficermustconsideranysuchrequests
andmustarrangeforarecountif,inhisorheropinion,therequestisreasonable.
(4) Thereturningofficeristorepeatthestepsatsubregulation(1)(b)to(d)foreach
positionorofficetobefilledatthatelection.
(5) Inthisregulation:
majoritymeansamajorityofthevotesrepresentedbyformalvotingpapersother
thanvotingpapersthatdonotindicateapreferenceforanunexcludedcandidate.
(6) AdeterminationofareturningofficerunderthisDivisionisfinal,andisnotcapable
ofbeingsubjecttoanyfurtherrevieworappeal,unlessitisestablishedthatitwas
notmadeingoodfaith.
6.16 Notificationsofresults
ThereturningofficermustreporttheresultsofanelectiontotheNationalCongressassoon
aspossibleafterthedeclarationoftheresult,andmustpublishthedeclarationtomembers
generally.
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
Regulation6.17
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Division2–ElectionforDivisionCommittees,CollegeBoardsandCongress
Note.Forelectionsgenerallyseeby‐law22.
6.17 Purposeandapplication
(1) ThepurposeofthisDivisionistosetouttheprocessforelectionforDivision
Committees,CollegeBoardsandCongressdelegatestobeelectedbythevoting
membersofDivisions.
Note.ForthemembershipofCongress,seegenerallyby‐law25.1.
Note.OnlytheelectionofdelegatesbythevotingmembersofDivisionsiscoveredbythisDivision.Seeby‐law25.1(f).
FortheelectionofotherdelegatesseePart6Division3.
(2) TheBoardmaybyresolutionmodifytheapplicationofthisPartinaparticularcase.
However,thisPartassomodifiedmustbeconsistentwiththe2015RoyalCharter
andthe2015By‐Laws.
(3) TheChiefExecutiveOfficermustestablishasystemforperiodicreviewofcurrent
practicesandtechnologyapplicabletoelectronicvotingtomaintaintheintegrityof
thesystem.
6.18 Appointment,dutiesandpowersofreturningofficers
(1) ForeachelectiontowhichthisDivisionrefers,thereturningofficerisappointedby
resolutionofBoardforthetermsetoutinthatresolution.
(2) Foreachotherelection,theChiefExecutiveOfficeristhereturningofficer.
(3) Thereturningofficerhas,foreachelection,thefunctions,powersandduties
describedinthisPart.
Note.Thefunctionofthereturningofficer,andthereturningofficer’spowersandduties,maybedelegated:see
regulation8.09.
6.19 Returningofficerto determine nomination closingtimesandvoter eligibility
cut‐offtimesforelections
(1) Foreachelection,thereturningofficermustdetermine:
(a) thenominationclosingtime;
(b) thevotereligibilitycut‐offtime;
(c) thevotingclosingtime;and
(d) theinternetaddresswherethevotingpaperscanbeaccessed.
(2) Thenominationclosingtimemustbeatleast7daysbeforethevotereligibilitycut‐
offtime.
6.20 Eligibilitytonominateasacandidateforelection–Congressdelegateselected
bythevotingmembersoftheDivisions
ApersoniseligibletonominateasacandidateforanelectionfordelegatetoCongressif
thepersonisboth:
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
Regulation6.21
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(a) avotingmember;and
(b) holdsorhasheldofficeatnationalordivisionallevel;and
(c) isamemberofatthenominationclosingtimefortheelection.
6.21 Eligibilitytonominateasacandidateforelection—DivisionCommittee
Subjecttothisregulation,apersoniseligibletonominateasacandidateforaDivision
Committeeiftheperson:
(a) isavotingmemberatthenominationtimefortheelection;
(b) hasnotbeennominatedforanymorethan1otherpositionorofficeinthe
sameelection;and
(c) isamemberoftheDivisionatthattime;
Note.Subregulation(1)(a)hastheeffectofrestricting“officebearer”insubregulation(1)(c)tofinancialmembers
ofEngineersAustralia.Foradefinitionof‘votingmember’seeby‐law6.1(l).
6.22 Eligibilitytonominateasacandidateforelection–CollegeBoards
Subjecttothisregulation,apersoniseligibletonominateasacandidateforaCollege
Boardiftheperson:
(a) isavotingmemberatthenominationtimefortheelection;
(b) isacharteredmemberoftheCollegeatthattime;and
(c) satisfiesanyothercriteriaforeligibilityfortherelevantofficedetermined
byresolutionoftheBoard.
Note.Subregulation(1)(a)hastheeffectofrestricting“officebearer”insubregulation(1)(c)tofinancialmembers
ofEngineersAustralia.Foradefinitionof‘votingmember’seeby‐law6.1(l).
6.23 Eligibility–otherprovisions
(1) Boardmay,byresolution,approveamemberwho,atthenominationtimeforthe
election,isnototherwiseeligibletonominatefororbeelectedasaDivision
CommitteeorCollegeBoardmemberwherethememberpossessesexceptionalskills
orexperiencethatisdemonstratedtothesatisfactionofBoard.
(2) Amemberwho,atanytime,hasbeenremovedfromoffice(includingbeforethese
Regulationscameintoforce)isnoteligibletonominatefororbeelectedasanoffice
bearerunlesstheBoard,byresolution,approves.
Note.For‘votingmember’seeby‐law61.1(l).
6.24 Eligibilitytovoteinelections
(1) Subjecttothisregulation,apersoniseligibletovoteinanelectionif:
(a) thepersonisavotingmemberatthevotereligibilitycut‐offtimeforthe
election;and
(b) iftheelectionisforaDivisionCommitteemember–thepersonisa
memberoftheDivisionatthattime;and
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
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(c) iftheelectionisforaCollegeBoardmember–thepersonisamemberof
theCollegeatthattime.
(2) Amemberwho,atthevotereligibilitycut‐offtimefortheelection,isastudent
memberisnoteligibletovoteinanelectionforaDivisionCommitteememberora
CollegeBoardmemberunlesstheBoard,byresolution,approves.
(3) Aprofessionalstandardsschemememberisnoteligibletovoteinthatcapacityinan
election.
(4) Thereturningofficermust,assoonaspracticableafterthevotereligibilitycut‐off
timeforanelection,preparealistofmemberseligibletovoteintheelection.
6.25 Numberofvotes
Eacheligiblememberhas1voteinanelection.
6.26 Nominations
(1) Foreachelection,thereturningofficermustpublishanotice:
(a) advisingmembersoftheelection;
(b) settingoutthedeterminationsunderregulation6.23fortheelection;and
(c) callingfornominationsforcandidatesfortheelection.
(2) Theperiodforwhichnominationsmustremainopenisaminimumof10business
days.
(3) Anominationofapersonasacandidateisvalidonlyif:
(a) thecandidateiseligibletonominateforthepositionconcernedasatthe
nominationclosingtime;
(b) thecandidatehasconsentedinwritingtothenomination,andtoservingif
elected,andtheconsentisnotwithdrawnbeforethenominationclosing
time;
(c) thenominationisinwriting,signedbythecandidate;and
(d) thenominationisreceivedinfullattheaddressstatedinthenotice
publishedundersubregulation(1).
Note.Foreligibilitytonominateseeregulations6.20‐6.23.
(4) Nomineesareencouragedtoprovideacandidatestatementandphotographatthe
timeofsubmission.
6.27 Whereelectionnecessary
(1) If:
(a) thereturningofficerhaspublishedanoticeundersubregulation6.26(1)for
anelectionforanoffice;
(b) atthenominationclosingtimefortheelection,only1candidatehasbeen
nominated;and
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
Regulation6.28
AmendmentApproved: 1March2019
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(c) thecandidateiseligibletobenominated;then,despiteanythingelsein
theseRegulations,noelectionisnecessaryandthecandidateis,bythis
regulation,appointedtotheoffice.
Note.Foreligibilitytonominateseeregulations6.20‐6.23.
(2) Inallothercases,anelectionmustbeheldfortheofficeinaccordancewiththisPart.
6.28 Requirementsforcandidatestatements
(1) Acandidatestatementmustnotexceed500words.
(2) Thereturningofficermayrejectacandidatestatementonthegroundthatthe
statementcontainsfalse,misleading,deceptiveordefamatorymatter.
6.29 Electionpack(DivisionCommitteeandCollegeBoard)
(1) Thereturningofficermustsendtoeachmemberwhoiseligibletovotean
electionpackconsistingof:
(a) anelectronicvotingpack,whichwillprovideinstructionsforelectronic
voting.
(2) Theelectronicpackistobeforwardedtoeligiblevotingmembersaminimumof
10businessdayspriortothereturnofdate.
6.30 Validityofelectionnotaffected
Noneofthefollowingaffectsthevalidityofanelection:
(a) theaccidentalorinadvertentfailuretosendamemberanelectionpack;
(b) amembernotactuallyreceivinganelectionpack.
6.31 Votingpapersandvotinginstructions
(1) Avotingpaperapprovedundersubregulation6.29(b)(i)mustsetoutthenamesof
candidates,arrangedinrandomorder,withaboxnexttoeach.
(2) Votinginstructionsmuststate:
(a) thereturndate;and
(b) theinternetaddresswheretheballot‐papermaybeaccessed;and
(c) that,tovoteinelectronicformusingtheinternet—thevotermustcomply
withthedirectionsdisplayedonlinewiththeelectronicformofthevoting
paperastoaccessingandusingthesystemusedtoconductthevote,and
saveandsendthecompletedvotingpaperinaccordancewiththose
instructions
.
6.32 Scrutineers
(1) Acandidatemay,inwritinginaformapprovedbythereturningofficer,appointa
persontobeascrutineerforthecandidate.
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
Regulation6.33
AmendmentApproved: 1March2019
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(2) Ascrutineerisentitledtobepresentatandobservetheopeningandcountingofthe
papervotes,andtoviewthetotalnumberofvotescastelectronically.
(3) Ascrutineermayrequestademonstrationoftheelectronicvotingsystembutonly
once.
(4) Thereturningofficermustnotgiveascrutineeraccesstotheindividualvotesusedto
constitutethetotalnumberofvotescastelectronically.
(5) Adecisionofthereturningofficeronmattersrelatingtothescrutinyisfinal.
6.33 Multiplevotingpapers
Ifthereturningofficerreceivesfromamember2ormorevotingpapers(inwhatever
form)onorbeforethereturndate,thefirstvotingpaperreceivedmustbeincludedin
thecountandallothervotingpapersfromthemembermustbedisregarded.
6.34 Openingthevotingpapers
(1) Electronicvotingpapersthathavebeenlodgedmustnotbeaccessed,andhardcopy
ballotpaperenvelopesthathavebeenreturnedmustnotbeopened,beforethe
votingclosingtime.
(2) Subregulation(1)doesnotpreventacontractortoEngineersAustralia(notastaff
memberoranofficerofEngineersAustralia)doinganythingthatisnecessaryto
checkthatthesystemforreceivingandstoringvoteslodgedovertheinternetis
workingproperly,andthatthereisnoevidenceofinterferencewiththe
computerisedsystemwhichwouldaffecttheoutcomeoftheelection,butthe
contractormustnotdisclosetoEngineersAustralia,ortoanofficerorstaffmember
ofEngineersAustralia,thecontentofanyvotelodged.
6.35 Invalidvotes
(1) Avoteisinvalid,andisnottobecounted,ifanyofthefollowingapply:
(a) ifthevotewascastelectronically:
(i) incastingthevote,thememberdidnotcomplywiththedirections
displayedonlinewiththeelectronicformofthevotingpaperasto
accessingandusingthesystemusedtoconductthevote;or
(ii) thevotewassentafterthevotingclosingtimefortheelection;or
(c) inanycase—thevotingintentionofthemembercannotbedetermined
fromthevotingpaper.
(2) However,despitesubregulation(1)(c),if:
(a) thememberhasrecordedmorethan1preference(thatis,hasfilledinthe
squaresbesidemorethan1candidate);and
(b) thenumbersrecordedarenotinanunbrokensequence;thevotingpaperI
invalid,andisnottobecounted.
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
Regulation6.36
AmendmentApproved: 1March2019
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6.36 Thecount
(1) Assoonaspracticableaftertheclosingtimeforanelection,thereturningofficer
mustdothefollowing:
(a) forvotescastusinganelectronicvotingpaper,throughtheelectronic
votingsystem:
(i) confirmtheelectronicvoteisfromamembereligibletovote;
(ii) discardanyelectronicvotethatisnotfromsuchamember;
(iii) acceptandsecuretheremainingelectronicvotes;
(c) forallvotescast,
(i) determinewhetherornoteachvoteisvalidinaccordancewith
theseRegulations;
(ii) foreachcandidate,addthenumberofvotescastasfirst
preferencevotes;
(iii) ifacandidatehasamajorityofvotes,basedonthenumberof
votescastasfirstpreferencevotes—declarethatcandidate
elected;and
(iv) if,afterworkingoutthetotalnumberoffirstpreferencevotesfor
eachcandidate,nocandidatehasamajorityofvotes:
(A) excludethecandidatewiththefewestfirstpreferencevotes,
andallocateeachballotpaperwithafirstpreferencevotefor
thatcandidatetothecandidate(ifany)withthenext
preferenceasshownontheballotpaper;and
(B) repeattheprocessofexcludingthecandidatewiththe
fewestvotes,andre‐allocatingballot‐papers,until1
candidatehasamajorityofvotes,anddeclarethatcandidate
tobeelected.
(2) If,onacount:
(a) 2ormorecandidates(lowestrankingcandidates)haveanequalnumberof
votes;and
(b) oneofthemhastobeexcluded;thecandidatetobeexcludedisthe
candidatewithfewervotesthananyoftheotherlowestrankingcandidates
atthelastcountatwhichoneofthosecandidateshadfewervotesthanany
oftheothers,but,iftherehasbeennosuchcount,thereturningofficer
mustdecidebylotwhichofthemistobeexcluded.
(3) Whenthecountiscompletebutbeforethereturningofficerdeclarestheresult,a
scrutineermayrequestthereturningofficertohavethevotesrecountedonthebasis
oferrorinthecounting.Thereturningofficermustconsideranysuchrequestsand
mustarrangeforarecountif,inhisorheropinion,therequestisreasonable.
(4) TheReturningOfficeristorepeatthestepsatsubregulation(1)(c)(ii)to(iv)foreach
positionorofficetobefilledatthatelection.
(5) Inthisregulation:
Part6 ElectionsandMembershipBallots
Division2 ElectionforDivisionCommittees,CollegeBoardsandCongress
Regulation6.37
AmendmentApproved: 1March2019
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majoritymeansamajorityofthevotesrepresentedbyformalvotingpapersother
thanvotingpapersthatdonotindicateapreferenceforanunexcludedcandidate.
(6) Adeterminationofareturningofficerundersubregulation(1)(a)or(e)isfinal,andis
notcapableofbeingsubjecttoanyfurtherrevieworappeal,unlessitisestablished
thatitwasnotmadeingoodfaith.
6.37 Notificationsofresults
ThereturningofficermustreporttheresultsofanelectiontotheBoardassoonaspossible
afterthedeclarationoftheresult,andmustpublishthedeclarationtomembersgenerally.
Part6 ElectionsandMembershipBallots
Division3 Electionsandselections–otherdelegatesofCongress
Regulation6.38
AmendmentApproved: 1March2019
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Division3–Electionsandselections–otherdelegatesofCongress
6.38 Purposeandapplication
(1) ThepurposeofthisDivisionistosetouttheprocessforelectionforCongress
delegatestobeelectedby:
(a) eachDivisionCommittee;and
Note.Seeby‐law25.1(g).
(b) eachCollegeBoard;and
Note.Seeby‐law25.1(h).
(c) theassociatedbodies
Note.Seeby‐law25.1(i).
andtheselectionofadelegatefromthevotingmembersresidentoutsideAustralia.
Note.Seeby‐law25.1(e).
Note.FortheelectionofdelegatesbythevotingmembersofDivisionsseePart6Division2.
(2) TheBoardmaybyresolutionmodifytheapplicationofthisPartinaparticularcase.
However,thisPartassomodifiedmustbeconsistentwiththe2015RoyalCharter
andthe2015By‐Laws.
6.39 Electionprocess
(1) Boardmust,byresolution,establishtheprocessforelectionsunderthisDivision.
(2) Withoutlimitingsubregulation(1),theresolutionmustbeconductedbysecretballot
usingapreferentialsystemandinclude:
(i) theappointmentdutiesandpowersofreturningofficers;and
(ii) eligibilitytonominateandvote;and
(iii) callingfornominationsbynoticetoallmembersentitledto
nominate;and
(iv) theperiodforwhichnominationsmustremainopen;and
(v) noticeoftheelectiontoallmembersentitledtovote;and
(vi) publicationofcandidatestatements;and
(vii) theappointmentofscrutineerstoobservethecountingofvotes:and
(viii) notificationofresultstocandidatesandmembers. 
6.40 Selectionprocess
Boardmust,byresolution,establishtheprocessforselectionsunderthisDivision.
Part6 ElectionsandMembershipBallots
Division4 Membershipballots
Regulation6.41
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Division4–Membershipballots
Note.MembershipballotsaretobeheldifrequestedbytheNationalCongress,theBoard,2ormoreDivision
CommitteesorCollegeBoardsor2.5%ormoreofvotingmembers:seeby‐law21.1.
Note.Seegenerallyby‐laws21.1to21.9.
6.41 Purposeandapplication
(1) ThepurposeofthisPartistosetouttheprocessforconductingmembershipballots.
(2) ThisPartdoesnotapplytotheconductofpollsorballotsatameetingofthe
NationalCongressortheBoard.
(3) TheBoardmaybyresolutionmodifytheapplicationofthisPartinaparticularcase.
However,thisPartassomodifiedmustbeconsistentwiththeCharterandtheby‐
laws.
(4) TheChiefExecutiveOfficermustestablishasystemforperiodicreviewofcurrent
practicesandtechnologyapplicabletoelectronicvotingtomaintaintheintegrityof
thesystem.
6.42 Appointment,dutiesandpowersofreturningofficers
(1) Foreachmembershipballot,theChiefExecutiveOfficeristhereturningofficer.
(2) Thereturningofficerhas,foreachmembershipballot,thepowersandduties
describedinthisPart.
Note.Thefunctionofthereturningofficer,andthereturningofficer’spowersandduties,maybedelegated:see
regulation8.09.
6.43 Returningofficertodeterminevotereligibilitycut‐offtimes
Foreachmembershipballot,thereturningofficermustdetermine:
(a) thevotereligibilitycut‐offtime;and
(b) theinternetaddresswherethevotingpaperscanbeaccessed.
Note.TheBoarddecideswhenthemembershipballotopensandcloses:by‐law21.5.
6.44 Listofvotingmemberstobeprepared
Thereturningofficermust,bythecut‐offtimeforamembershipballot,preparealistof
votingmembersfortheballot.
Note.Votingmembersaremembersinthegradesofhonoraryfellow,fellow,memberorgraduatewhosevotingrightshave
notbeensuspendedunderby‐law11.3orthedisciplineregulations:seeby‐law19.
Note.For‘disciplineregulations’seePart2Division4–ProfessionalConductofthisregulation
6.45 Numberofvotes
Eachvotingmemberhas1voteintheballot.
Part6 ElectionsandMembershipBallots
Division4 Membershipballots
Regulation6.46
AmendmentApproved: 1March2019
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6.46 Noticetovotingmembers
(1) Thereturningofficermustgiveeachvotingmemberwrittennoticeofeach
membershipballot.
(2) Thenoticemust:
(a) statethatamembershipballotistobeheld;
(b) statetheresolutionstobevotedonintheballot;
(c) statethatDivisionsareencouragedtocallmeetingstodiscuss,and
otherwisetodiscuss,theresolutions;
(d) statethevotereligibilitycut‐offtime;
(e) statethetimeswhentheballotistoopenandclose;and
(f) invitevotingmemberstoconsider,andsubmittheirviewsfororagainstthe
resolutions,andstatehowthiscanbedone.
Note.TheBoarddecideswhenamembershipballotopensandcloses:seeby‐law21.5.
(3) Thenoticemustbegiventovotingmemberswithin30daysaftertherequestforthe
membershipballotismadeorreceivedbyEngineersAustraliaunless,withinthat
period,therequestiswithdrawn.
Note.By‐law21.3setsoutrequirementsforarequestforamembershipballot.Forwithdrawal,seeby‐law21.4.
(4) ThereturningofficermustgiveacopyofthenoticetoeachDivisionatthesametime
asgivingittovotingmembers.
(5) Withoutlimitinghowanoticeunderthisregulationmaybegiventovotingmembers,
itmaybegiven:
(a) byinclusioninaneditionofthemonthlyEngineersAustraliamagazinesent
tomembers;or
(b) bybeingpostedatanappropriateaddressonEngineersAustralia’swebsite.
6.47 Submissions
(1) Anyofthefollowing:
(a)avotingmember;
(b) aDivision;
(c)TheBoard;
mayprepareandsubmittothereturningofficerasubmissionarguingfororagainsta
resolutiontobeputtoamembershipballot.
(2) Asubmissionmustnotexceed500words.
(3) Thereturningofficermayrejectasubmissiononthegroundthatthestatement
containsfalse,misleading,deceptiveordefamatorymatter.
Part6 ElectionsandMembershipBallots
Division4 Membershipballots
Regulation6.48
AmendmentApproved: 1March2019
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6.48 Ballotpacks
Notlaterthan6weeksbeforethereturndate,butafterthevotereligibilitycut‐offdate,for
anelection,thereturningofficermustsendtoeachmemberwhoiseligibletovotean
electionpackconsistingof:
(a) anelectronicvotingpack,whichwillprovideinstructionsforelectronic
voting;or
(b) ahardcopyvotingpack,whichwillconsistof:
(i) avotingpaper,inaformapprovedbytheChiefExecutiveOfficer;
(ii)acoveringenvelopeforthevotingpaper;
(iii) acopyofthevotinginstructionsfortheelection;
(iv) anexplanatorystatement;and
(v) areply‐paidenvelope,addressedtoEngineersAustralia,forthe
returnofthevotingpaper.
6.49 Validityofelectionnotaffected
Noneofthefollowingaffectsthevalidityofanelection:
(a) theaccidentalorinadvertentfailuretosendamemberaballotpack;
(b) avotingmembernotactuallyreceivingaballotpack.
6.50 Votingpapers
Avotingpaperapprovedundersubregulation6.48(a)mustsetouttheresolutionstobe
votedon,arrangedinrandomorder,witha“yes”anda“no”boxnexttoeach.
6.51 Explanatorystatements
(1) Anexplanatorystatementforamembershipballotisastatement,preparedbyor
onbehalfofthereturningofficer,settingoutargumentsforandagainsteach
resolutiontobevotedonintheballot.
(2) Inpreparinganexplanatorystatement,thereturningofficer:
(a) mustgiveproperconsiderationtothesubmissionsreferredtoin
subregulation6.47(1);and
(b) mayappointanindependentcompilerorreviewertohelppreparethe
explanatorystatement.
(3) Adecisionofthereturningofficeraboutthecontentofanexplanatorystatement
isfinal,andisnotcapableofbeingsubjecttoanyfurtherrevieworappeal,unless
notmadeingoodfaith.
6.52 Votinginstructions
Votinginstructionsmuststate:
(a) thereturndate;and
(b) theinternetaddresswheretheballot‐papermaybeaccessed;and
Part6 ElectionsandMembershipBallots
Division4 Membershipballots
Regulation6.53
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(c) that,tovoteinelectronicformusingtheinternet—thevotermustcomply
withthedirectionsdisplayedonlinewiththeelectronicformofthevoting
paperastoaccessingandusingthesystemusedtoconductthevote,and
saveandsendthecompletedvotingpaperinaccordancewiththose
instructions;and
(d) that,tovoteusingthehardcopyvotingpack,amembermust:
(i) markthevotingpaperby:
(A) ifthememberagreeswitharesolution—puttingatick[
]or
across[]inthe“yes”boxnexttotheresolution;and
(B) ifthememberdoesnotagreewitharesolution—puttingatick
[
]oracross[]inthe“no”boxnexttotheresolution;and
(ii) thenplacethecompletedvotingpaperinsidethereply‐paid
envelope;and
(iii) thensealtheenvelope;and
(iv) thenreturntheenvelopetoEngineersAustralia,sothatitisreceived
byEngineersAustralianolaterthanthereturndate.
Note.ThedatewhentheballotclosesisdecidedbytheBoard:by‐law22.
6.53 Scrutineers
(1) Thepersonsonwhoserequisitiontheballotisbeingheldmay,inwritinginaform
approvedbytheReturningOfficer,appointapersontobeascrutineer.
(2) Ascrutineerisentitledtobepresentatandobservetheopeningandcountingofthe
papervotes,andtoviewthetotalnumberofvotescastelectronically.
(3) Ascrutineermayrequestademonstrationoftheelectronicvotingsystembutonly
once.
(4) TheReturningOfficermustnotgiveascrutineeraccesstotheindividualvotesused
toconstitutethetotalnumberofvotescastelectronically.
(5) AdecisionoftheReturningOfficeronmattersrelatingtothescrutinyisfinal.
6.54 Multiplevotingpapers
Ifthereturningofficerreceivesfromavotingmember2ormorevotingpapers(inwhatever
form)onorbeforethereturndate,thefirstvotingpaperreceivedmustbeincludedinthe
countandallothervotingpapersfromthemembermustbedisregarded.
6.55 Openingthevotingpapers
(1) Electronicvotingpapersthathavebeenlodgedmustnotbeaccessed,andhardcopy
ballotpaperenvelopesthathavebeenreturnedmustnotbeopened,beforethe
closeofthevote.
(2) Subregulation(1)doesnotpreventacontractortoEngineersAustralia(notastaff
memberoranofficerofEngineersAustralia)doinganythingthatisnecessaryto
checkthatthesystemforreceivingandstoringvoteslodgedovertheinternetis
workingproperly,andthatthereisnoevidenceofinterferencewiththe
Part6 ElectionsandMembershipBallots
Division4 Membershipballots
Regulation6.56
AmendmentApproved: 1March2019
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computerisedsystemwhichwouldaffecttheoutcomeoftheelection,butthe
contractormustnotdisclosetoEngineersAustralia,ortoanofficerorstaffmember
ofEngineersAustralia,thecontentofanyvotelodged.
6.56 Invalidvotes
(1) Avoteisinvalid,andisnottobecounted,ifanyofthefollowingapply:
(a) ifthevotewascastusinghardcopyvotingpaper:
(i) thevotingpaperisnotoneissuedunderthisPartforthe
membershipballot;or
(ii) thevotingpaperisreceivedafterthecloseoftheballot;
(b) ifthevotewascastusingtheinternet:
(i) incastingthevote,thevotingmemberdidnotcomplywiththe
directionsdisplayedonlinewiththeelectronicformofthevoting
paperastoaccessingandusingthesystemusedtoconductthevote;
or
(ii) thevotewassentafterthecloseoftheballot;or
(c) inanycase–thevotingintentionofthevotingmembercannotbe
determinedfromthevotingpaper.
6.57 Thecount
(1) Assoonaspracticableaftertheclosingtimeforanelection,thereturningofficer
mustdothefollowing:
(a) forvotescastusingahardcopyvotingpaper:
(i) confirm,fromtheenvelopescontainingthevotingpapers,that
eachenvelopeisfromavotingmember;
(ii) discardanyenvelopethatisnotfromavotingmember;
(iii) opentheremainingenvelopesandremovethevotingpapers;
(iv) removeandsecuretheenvelopes;
(b) forvotescastusinganelectronicvotingpaper,throughtheelectronic
votingsystem:
(i) confirmtheelectronicvoteisfromavotingmember;
(ii) discardanyelectronicvotethatisnotfromavotingmember;
(iii) acceptandsecuretheremainingelectronicvotes;
(c) forallvotescast,byeithermeans,
(i) determinewhetherornoteachvoteisvalidinaccordancewith
theseRegulations;
(ii) foreachresolution,addthenumberofvotescastinfavourofthe
resolution,andthenumbervotescastagainstit.
(2) Whenthecountonaresolutioniscompletebutbeforethereturningofficerdeclares
theresult,ascrutineermayrequestthereturningofficertohavethevotesrecounted
Part6 ElectionsandMembershipBallots
Division4 Membershipballots
Regulation6.58
AmendmentApproved: 1March2019
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onthebasisoferrorinthecounting.Thereturningofficermustconsideranysuch
requestsandmustarrangeforarecountif,inhisorheropinion,therequestis
reasonable.
(3) Adeterminationbyareturningofficerundersubregulation(1)(a)or(e)isfinal,andis
notcapableofbeingsubjecttoanyfurtherrevieworappeal,unlessitisestablished
thatitwasnotmadeingoodfaith.
6.58 Whenresolutionspassed
(1) Aresolutionispassedonlyif:
(a) morethan600voteshavebeenvalidlycastontheresolution;and
(b) morethan50%ofthevotescastareinfavourofit.
(2) ThereturningofficermustreporttheresultsofamembershipballottotheBoardas
soonaspossibleafterthedeclarationoftheresult,andmustpublishthedeclaration
tomembersgenerally.
Part7 TheProfessionalStandardsSchemes
Regulation7.01
AmendmentApproved:
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Part7 TheProfessionalStandardsSchemes
7.01 DutyoftheBoard
TheBoardmustdeterminefromtimetotimewhethertherearetobeprofessional
standardsschemesapprovedunderaprofessionalstandardsschemelaw.
7.02 Categoryofmembershipforprofessionalstandardsschemes
AseparatecategoryofmembershipisestablishedunderBy‐Law23,namely,professional
standardsschememembers.
7.03 ManagementCommittee
(1) ThereistobeaManagementCommitteeappointedforthepurposesofthe
professionalstandardsschemes,inaccordancewiththeconstitutionofthe
Engineering,ScienceandTechnologyEngineeringProfessionalsSociety.
Note.Underclause24ofthatconstitution,theManagementCommitteeistoconsistofupto3membersappointedby
theinstitutionalmember,1memberappointedbytheNationalEngineeringRegistrationBoardand1memberwith
insuranceexpertiseappointedbytheinstitutionalmember.
(2) SubjecttotheseRegulations,thepersonswhoweremembersoftheManagement
Committeeatthecommencementdaycontinuetoholdofficeassuchmembers.
Part8 Administration
Regulation8.01
AmendmentApproved: 16February2018
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Part8Administration
8.01 NationalVicePresident(Finance)office
(1) TheofficeofNationalVicePresident(Finance)iscontinued.
(2) ThefunctionsoftheNationalVicePresident(Finance)are:
(a) toreporttotheBoardonEngineersAustralia’sfinances;and
(b) such other functions as are conferred on the National Vice President
Finance)byresolutionoftheBoard.
(3) TheBoardmay,byresolutionappointastaffmembertoactinthepositionwhile
theNationalVicePresident(Finance)isabsentfromtheposition.
(4) TheBoardmustappointamemberoftheBoardtofillanycasualvacancyinthe
office of National Vice President (Finance) as soon as practicable after the
vacancyoccurs.
(5) Subject to this regulation, the term of a National Vice President (Finance)’s
appointmentis:
(a) for2yearsfromthedateofhisorherappointment;or
(b) if the instrument of appointment specifies a shorter period—for the
shorterperiod.
(6) A National Vice President (Finance) may be re‐appointed forupto3further
termsof2yearseach.
(7) A National Vice President (Finance) ceases to hold that office on the
commencementofhisorhertermasNationalDeputyPresident.
(8) TheBoardmayterminatetheappointmentofaNationalVicePresident(Finance)
atanytime.
8.02 Theseal
(1) TheChiefExecutiveOfficermustmakearrangementsforthecommonsealtobekept
securely.
(2) TheChiefExecutiveOfficerhasauthoritytoaffixthecommonsealonanydocument
relatingtothebusinessofEngineersAustraliathatrequirestobesealedbyEngineers
Australia,butmaydosoonlyinthepresenceofawitnesswhoalsosignsthe
documentaswitness.
(3) TheChiefExecutiveOfficermustmaintainaregisteroftheuseofthecommonseal.
8.03 Recordkeeping
(1) TheBoardmustensurethatwrittenfinancialrecordsarekeptthat:
(a) correctlyrecordandexplainthetransactions,andthefinancialpositionand
performance,ofEngineersAustralia;and
(b) willenabletrueandfairfinancialreportsaboutEngineersAustraliatobe
preparedandaudited;
Part8 Administration
Regulation8.04
AmendmentApproved: 16February2018
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andmustkeepthemforatleast7yearsafterthedateofthetransactionsto
whichtheyrelate.
(2) TherecordsaretobekeptinEnglish.Theymaybekeptelectronically,butmustbe
abletobeconvertedintohardcopy.
8.04 Financialreports
(1) TheBoardmustensurethatthereisprepared,foreachfinancialyear,financial
reportsforEngineersAustraliathatconsistof:
(a) balancesheets,profitandlossaccountsandotherfinancialstatementsfor
theyear,asrequiredbyandconsistentwith,applicableaccounting
standards;
(b) notestothefinancialstatements,asrequiredbyapplicableaccounting
standards;and
(c) adeclarationundersubregulation(4).
(2) Thefinancialreportsmaybeinasingledocument.
(3) Thefinancialstatementsandthenotestogethermustincludeallinformation
necessarytoensurethatthefinancialreportgivesatrueandfairviewofthefinancial
positionandperformanceofEngineersAustralia.
(4) ThedeclarationbytheBoardmemberswhether,intheiropinion:
(a) therearereasonablegroundstobelievethatEngineersAustraliawillbe
abletopayitsdebtsasandwhentheybecomedueandpayable;and
(b) thefinancialstatementandnotesareinaccordancewiththeseRegulations.
(5) Adeclarationmust:
(a) bemadeinaccordancewitharesolutionoftheBoard;
(b) statethedateonwhichitismade;and
(c) besignedbyaDirector.
8.05 Audit
(1) TheBoardmustensurethateachfinancialreportisauditedbyanauditor,andthat
theauditorprovidesareport,inaccordancewiththisregulation.
(2) Forthepurposesofanaudit,theauditorhasarightofaccessatallreasonabletimes
tothebooksandfinancialrecordsofEngineersAustraliaandofanyentitythatisa
subsidiaryofEngineersAustralia.
(3) TheBoardmustensurethateachBoardmember,andeachstaffmember,complies
withanyreasonablerequestbyanauditorconductinganaudittoprovide
information,explanationsorotherassistanceinconnectionwithanaudit.
(4) Anauditor’sreportunderthisregulationonfinancialreportsmuststatewhether,in
theauditor’sopinion:
Part8 Administration
Regulation8.06
AmendmentApproved: 16February2018
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(a) thereportsareinaccordancewiththeseRegulation,including,inparticular,
whetherthereportsgiveatrueandfairviewofthestateoftheaffairsof
EngineersAustraliaasattheendofthefinancialyeartowhichtheyrelate;
(b) theauditorhasobtainedalltheinformationandexplanationsthat,tothe
bestoftheauditor’sknowledgeandbelief,werenecessaryforthepurposes
oftheaudit;and
(c) theBoard,BoardMembersandstaffmembershavegiventheauditorall
theinformation,explanationsandassistancethattheauditorneededto
conducttheauditandsoughtunderthisregulation.
(5) Iftheauditorisnotofthatopinion,thereportmuststatesowithreasons.
(6) Anauditor’sreportunderthisregulationmustspecifythedateonwhichitismade.
8.06 Annualreport
(1) TheBoardmustprepare,foreachfinancialyear,anannualreport.
(2) Anannualreportforafinancialyearmustincludeallinformationthatmembers
wouldreasonablyrequiretomakeaninformedassessmentoftheoperationsand
financialpositionofEngineersAustralia.
(3) Anannualreportmayomitmaterialthatwouldotherwisebeincludedifitsinclusion
islikelytoresultinunreasonableprejudicetothecommercialpositionofEngineers
Australiabut,ifmaterialisomitted,thereportmustsayso.
(4) Withoutlimitingsubregulation(2)or(3),anannualreportmustbepreparedand
distributedinaccordancewiththefollowingprinciples:
(a) thereportshouldinformmembersofmeasurableprogresstowards
EngineersAustralia’sagreedannualandlonger‐termgoals;
(b) thereportshouldreflecttransparencyinreporting,informedby
contemporaryapproachestocorporateresponsibilityreporting;
(c) thereportshouldgivedueemphasistothekeyorganisationswithin
EngineersAustralia—theBoard,theDivisions,theCollegesandthe
technicalsocieties—sothatmemberscanrelatedirectlytowhatisbeing
reported;
(d) thereportshouldbetheonenationalannualreportprocessthat
encompassesEngineersAustralia’sprincipalreportingobligationsflowing
fromtheCharterandtheBy‐Laws;and
(e) inadditiontothereportbeingavailableonline,briefhighlightsshouldbe
providedinprintedformtoallfinancialmembers.
(5) TheBoardmust,within4monthsaftertheendofafinancialyear,makeacopyofthe
annualreportforthefinancialyearavailabletomembers.TheBoardmaydothisby
publishingthereportonEngineersAustralia’swebsite.
Part8 Administration
Regulation8.07
AmendmentApproved: 16February2018

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8.07 Waiveroffeesandcharges
TheChiefExecutiveOfficermaywaiveanyfeeorchargepayableundertheseRegulations
byamember,andmaydosoafterthefeeorchargehasbeenpaid(inwhichcaseheorshe
mustarrangefortheamountconcernedtoberefunded).
8.08 DelegationtoChiefExecutiveOfficer
InaccordancewithBy‐Law31.3,theBoarddelegatesthemanagementofEngineers
AustraliatotheChiefExecutiveOfficer.
8.09 DelegationbyChiefExecutiveOfficer
(1) TheChiefExecutiveOfficermay:
(a) delegateanyofhisorherpowersorfunctionsunderorinconnectionwith
theseRegulations(includingthosedelegatedtohimorherunderregulation
8.08)to;or
(b) authorisethatanyofhisorherpowersandfunctionsunderorin
connectionwiththeseRegulations(includingthosedelegatedtohimorher
underregulation8.08)aretobeexercisedorperformedonhisorherbehalf
by;astaffmemberorofficebearer.
(2) UnlessthecontraryintentionexpresslyappearsintheseRegulations,eachofthe
followingapplieswhereapowerorfunctionisdelegatedtoaperson(adelegate)or
aperson(alsoadelegate)isauthorisedtoexercisethepowerorperformthe
function(eachadelegation):
(a) thedelegationmustbeinwriting;
(b) thedelegationmaybetoaspecifiedpersonortothepersonforthetime
beingholdingaspecifiedoffice;
(c) thedelegationmaybeeithergeneralorlimitedasspecifiedinthe
instrumentofdelegation;
(d) thedelegationdoesnotauthorisethedelegatetosubdelegatethepower
orfunctionunlessitexpresslysaysso;
(e) apowerorfunctionthatmaybeexercisedinthediscretionoftheperson
delegatingmaybeexercisedorperformedinthedelegate’sdiscretion;
(f) apowerorfunctionthatmaybeexercisedifthepersondelegatingis
satisfiedofaparticularmatter,orhasaparticularopinion,maybe
exercisedorperformedifthedelegateissosatisfiedorhasthatopinion;
and
(g) thepowerorfunction,whenexercisedorperformedbythedelegate,is
taken,forthepurposesoftheseRegulations,tohavebeenexercisedor
performedbythepersonorbodydelegating.
8.10 Securityofrecords
TheChiefExecutiveOfficermustensurethattherecordsofEngineersAustralia:
Part8 Administration
Regulation8.11
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(a) areprotectedbysuchsecuritysafeguardsasitisreasonableinthe
circumstancestotake,againstloss,unauthorisedaccess,use,modification
ordisclosure,andagainstothermisuse;and
(b) thatifitisnecessaryforarecordtobegiventoapersoninconnectionwith
theprovisionofaservicetoEngineersAustralia,everythingasitis
reasonableinthecircumstancestotakeisdonetopreventunauthorised
useordisclosureofinformationcontainedinthatrecord.
8.11 Accesstorecords
(1) AmembermayaccessthefollowingrecordsofEngineersAustralia:
(a) hisorherpersonalmembershipfile;
(b) hisorherpersonalentryoftheRegisterofMembers
(2) Arequesttoaccessrecordsundersubregulation(1)mustbeinwriting.
8.12 Publicstatements
(1) TheChiefExecutiveOfficermustdeterminetheproceduresfor,andconditionsunder
which,publicstatementsmaybemadeonbehalfofEngineersAustralia.
(2) AmemberorstaffmembermustnotmakeapublicstatementonbehalfofEngineers
Australiaunlessauthorisedtodosobytheproceduresandconditionsdetermined
undersubregulation(1).
8.13 Addressfornotices
AmembermustgiveEngineersAustraliaavalidemailaddressfortheserviceof
notices.
Note.60.1requiresamembertoprovideanaddressforserviceandtonotifyachangeofthataddress.
8.14 EmployeesofEngineersAustraliacannotholdofficeasofficebearers
Inadditiontoclause7.3oftheRoyalCharteranemployeeofEngineersAustraliaisnot
eligibletoholdofficeasanofficebearerofaconstituentbodyexceptwiththeapproval
oftheBoard.
Note.Clause7.3oftheRoyalCharterprecludesemployeesofEngineersAustraliafrombeingmembersofCongressorthe
Board.
Note.By‐Law61.1defines‘officebearer’tomeananypersonholdinghonoraryofficeinEngineersAustralia.andincludes
delegates,DirectorsandmembersofcommitteesofEngineersAustralia.
Note.By‐Law44defines‘constituentbody’tocomprisetheDivisions,Colleges,specialinterestgroups,centres,national
committees,panelsandoverseaschapters.
8.15 Releaseofcertainpersonalinformation
(1) InadditiontotheinformationaboutamemberthatmaybedisclosedunderBy‐
Law18.1,byjoiningandremainingmembersofEngineersAustralia,members
consenttoEngineersAustraliadisclosing:
Part8 Administration
Regulation8.16
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(a) thenameofthecollegeorcollegesofwhichheorsheisamember;
(b) whetherthememberisentitledtouseacharteredtitle,andtheyearin
whichthememberbecameentitled;
(c) ifthememberwaspreviouslyentitledtouseacharteredtitle,theyearsin
whichtheywereentitled;and
(d) anypersonalinformationheldbyEngineersAustraliaforapurposerelatedto
orancillarytothepurposeforwhichtheinformationwascollectedandwhich
isdeemedbytheChiefExecutiveOfficertobereasonablyintheinterestsof
themember.
(2) EngineersAustraliamaydiscloseinformationaboutamemberunderBy‐Law18.1
andsubregulation(1)inresponsetoawrittenorverbalrequestfromanypersonand
maymakethedisclosureinwritingorverbally.
Note.By‐Law18.1permitsthedisclosureofthefactthatamemberisamemberofEngineersAustraliaandthe
category,gradeandtitleofherorhismembership.
8.16 Transitionalprovisions
OncommencementoftheseRegulations:
(a) applicationsformembershipandcharteredtitlereceivedbefore
commencementcontinueasapplicationsundertheseRegulations;
(b) CPDAuditsthatareongoingcontinueundertheseregulations;
(c) complaintsagainstmembersreceivedunderpreviousregulationscontinueas
complaintsundertheseregulations;
(d) anofficebearerwhosecurrenttermofofficeextendsbeyond31December
2013continuesinofficetotheendofthatterm;
(e) anofficebearerelectedtoofficein2013whosetermcommenceson1
January2014continuesinofficeuntiltheendofthatterm;
(f) theofficeofanofficebearerthathasnospecifiedtermexpireson31
December2013;
(g) thetermofofficeservedbyanofficebearerunderpreviousregulationsisto
becountedtowardsthemaximumnumberoftermsthatofficebearermay
serveinthatofficeundertheseregulations;
(h) termsofreference,constitutions,andothergoverningdocuments,including
theresolutionssettingoutthepurposeofallcommittees,boardsandother
groupsremaininforceuntilreplacedundertheseregulations,oron31
December2014,whicheveroccursfirst;
(i) locallearnedsocietygroupsestablishedbyaDivisionCommitteeunder
previousregulationscontinueundertheseregulationsassub‐committeesof
thatDivisionCommitteeuntilformallyestablishedbytheCollege,special
interestgrouporcentre,nationalcommitteeorpanel,ortechnicalsocietyas
abranchofthatbody;
Part8 Administration
Regulation8.16
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(j) ifthesizeofDivisionCommittees,CollegeBoards,specialinterestgroupsand
centres,nationalcommitteesandpanels,andthegoverningcommitteesof
overseaschaptersandtechnicalsocieties,ismorethanthemaximum
allowedundertheseregulations,thatsizemustbereducedcontinuouslyand
throughattritionuntilthemaximumsizeisreached,andnotlaterthan31
December2015;
(k) aresolutionoftheNationalCongress,theBoard,DivisionCommittees,
CollegeBoardsandanyotherbodyofEngineersAustraliavalidlymadeunder
aprovisionofapreviousregulationcontinuesinforceasaresolutionforthe
purposeofimplementingtheequivalentprovisionoftheseregulationsuntila
newresolutionispassed.
Schedule1 CodeofEthicsandGuidelines
AmendmentApproved: 5December2019
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Schedule 1 Code of Ethics and Guidelines
Part1–CodeofEthics(subregulation2.10(1))
As engineering practitioners, we use our knowledge and skills for the benefit of the
communitytocreateengineeringsolutionsforasustainablefuture.Indoingso,westriveto
servethecommunityaheadofotherpersonalorsectionalinterests.
Our Code of Ethicsdefinesthe values andprinciples that shapethedecisionswemakein
engineeringpractice.TherelatedGuidelinesonProfessionalConductprovideaframework
formembersofEngineersAustraliatousewhenexercisingtheirjudgmentinthepracticeof
engineeringandasmembersofEngineersAustraliamorebroadly.
AsmembersofEngineersAustralia,wecommittopractiseinaccordance with Engineers
Australia’s General Regulations regarding competency, continuing professional development
andtheCodeof
Ethics.Weacceptthatwewillbeheldaccountableforourconductunder
EngineersAustralia’sdisciplinaryregulations.
Inthecourseofengineeringpracticewewill:
1.
Demonstrateintegrity
1.1
actonthebasisofawell‐informedconscience
1.2
behonestandtrustworthy
1.3
respectthedignityofallpersons
2.
Practisecompetently
2.1
maintainanddevelopknowledgeandskills
2.2
representareasofcompetenceobjectively
2.3
actonthebasisofadequateknowledge
3.
Exerciseleadership
3.1
upholdthereputationandtrustworthinessofthepracticeofengineering
3.2
supportandencouragediversity
3.3
makereasonableeffortstocommunicatehonestlyandeffectivelytoall
stakeholders,takingintoaccounttherelianceof
othersonengineering
expertise
4.
Promotesustainability
4.1
engageresponsiblywiththecommunityandotherstakeholders
4.2
practiseengineeringtofosterthehealth,safetyandwellbeingofthe
communityandtheenvironment
4.3
balancetheneedsofthepresentwiththeneedsoffuturegenerations.
Schedule1 CodeofEthicsandGuidelines
AmendmentApproved: 5December2019
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Part2–GuidelinesonProfessionalConduct(subregulation2.10(2))
TheseGuidelinesonProfessionalConductprovideaframeworkformembersof
Engineers
Australiatouse.
TheGuidelinesarenotintendedtobe,norshouldtheybeinterpretedas,afullorexhaustive
listofthesituationsandcircumstanceswhichmaycomprisecomplianceand
non‐compliance
withtheCodeofEthics.Ifcalledupontodoso,membersareexpectedtojustifyany
departurefromeithertheprovisionsorspiritoftheCode.
Ethicalengineeringpracticerequiresjudgment,interpretationandbalanceddecision‐making
incontext.
EngineersAustraliarecognisesthat,whileourethicalvaluesandprinciplesare
enduring,
standardsofacceptableconductarenotpermanentlyfixed.Community
standardsandthe
requirementsandaspirationsofengineeringpracticeandmembersbehaviormoregenerally
willdevelopandchangeovertime.Asaminimum,membersaretopracticeinaccordancewith
theEngineersAustraliaGeneralRegulationsregardingcompetency,continuingprofessional
DevelopmentandtheCodeofEthics.Withinlimits,whatconstitutesacceptableconductmay
alsodepend
onthenatureofindividualcircumstances.
Allegationsofnon‐compliancewillbeevaluatedonacase‐by‐casebasisand
administered
inaccordancewiththedisciplinaryregulations.
1.
Demonstrateintegrity
1.1
Actonthebasisofawell‐informedconscience
(a)
bediscerninganddowhatyouthinkisright
(b)
actimpartiallyandobjectively
(c)
act appropriately, and in a professional manner, when you
perceivesomethingtobewrong
(d)
give due weight to all legal, contractual and employment
obligations
(e)
Actwithinyourareaofexpertise
1.2
Behonestandtrustworthy
(a)
accept,aswellasgive,honestandfaircriticism
(b)
bepreparedtoexplainyourworkandreasoning
(c)
givepropercredittothosetowhompropercreditisdue
(d)
inmanagingperceivedconflictsofinterest,ensurethatthose
conflictsare
disclosedtorelevantparties
(e)
respectconfidentialityobligations,expressorimplied
(f)
donotengageinfraudulent,corrupt,orcriminalconduct
1.3
Respectthedignityofallpersons
(a)
treat others with courtesy and without discrimination or
harassment
Schedule1 CodeofEthicsandGuidelines
AmendmentApproved: 5December2019
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ngineersAustraliaGeneralRegulations
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(b)
apply knowledge and skills without bias in respect of race,
religion, gender, age, sexual orientation, marital or family
status,nationalorigin,ormentalorphysicalabilities
2
Practisecompetently
2.1
Maintainanddevelopknowledgeandskills
(a)
continuetodeveloprelevantknowledgeandexpertise
(b)
actinacarefulanddiligentmanner
(c)
seekpeerreview
(d)
supporttheongoingdevelopmentofothers
(e)
maintaincontinuingprofessionaldevelopment
2.2
Representareasofcompetenceobjectively
(a)
practisewithinareasofcompetence
(b)
neither falsify nor misrepresent qualifications, grades of
membership,experienceorpriorresponsibilities
2.3
Actonthebasisofadequateknowledge
(a)
practise in accordance with legal and statutory requirements,
andwiththestandardsofthedayacceptedwithintheEngineers
Australiacommunity
(b)
informemployersorclientsifataskrequiresqualifications
and
experienceoutsideyourareasofcompetence
3
Exerciseleadership
3.1
Uphold the reputation and trustworthiness of the practice of
engineering
(a)
advocateandsupporttheextensionofethicalpractice
(b)
engageresponsiblyinpublicdebateanddeliberation
3.2
Supportandencouragediversity
(a)
select, and provide opportunities for, all engineering
practitioners and other team members on the basis of
merit
(b)
promotediversityinengineering
3.3
Makereasonableeffortstocommunicatehonestlyandeffectively
toallstakeholders,takingintoaccountthe
relianceofotherson
engineeringexpertise
(a)
provide clear and timely communications on issues such as
engineeringservices,costs,outcomesandrisks
Schedule1 CodeofEthicsandGuidelines
AmendmentApproved: 5December2019

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ngineersAustraliaGeneralRegulations
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4
Promotesustainability
4.1
Engageresponsiblywiththecommunityandotherstakeholders
(a)
besensitivetopublicconcerns
(b)
inform employers or clients of the likely consequences of
proposedactivitiesonthecommunityandtheenvironment
(c)
promotetheinvolvementofallstakeholdersandthe
community
indecisionsandprocessesthatmayimpactupon
themandthe
environment
4.2
Practise engineering to foster the health, safety and wellbeingofthe
communityandtheenvironment
(a)
incorporate social, cultural, health, safety, environmental and
economicconsiderationsintotheengineeringtask
4.3
Balancetheneedsofthepresentwiththeneedsoffuturegenerations
(a)
in identifying sustainable outcomes consider all options in
terms of their economic, environmental and social
consequences
(b)
aim to deliver outcomes that do not compromise the ability of
future life to enjoy the same or better environment, health,
wellbeingandsafetyascurrentlyenjoyed.
Schedule2 CommitteesofBoardandConstituentBodies
AmendmentApproved: 6December2018
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ngineersAustraliaGeneralRegulations
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Schedule 2 Committees of Board and Constituent Bodies
Part1(a)–StandingCommitteesofBoard(subregulation3.04(1))
Name
AuditandRiskCommittee
HonoursandAwardsCommittee
ProfessionalStandardsCommittee
PeopleandCultureCommittee
EngineeringFuturesCommittee
Part1(b)–PolicyCommitteesofBoard
Name
ProfessionalStandardsCommittee
Part2–SpecialInterestGroupsandCentres(regulation4.14)
Name Acronym
EngineeringHeritageAustralia
EHA
NationalCommitteeforEngineeringAssociatesand
Technologists NCEAT
Schedule2 CommitteesofBoardandConstituentBodies
AmendmentApproved: 6December2018

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ngineersAustraliaGeneralRegulations
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Part3–NationalCommittees(regulation4.15)
College NationalCommittee Acronym
Biomedical
National Committeeon Clinical
Engineering
NCCE
National Committee on Rehabilitation
Engineering
NCRE
Civil
NationalCommitteeon
WaterEngineering NCWE
National Committee on Coastal Ocean
Engineering
NCCOE
Electrical
National Committee on Automation
Control&
Instrumentation
NCACI
NationalCommitteeonSpaceEngineering NCSpE
Mechanical
National Committee on Engineering Design NCED
NationalCommitteefor
AppliedMechanics NCAM
National Committee on Mechatronics NCMech
‐
WomeninEngineeringNational
Committee
WIENC
‐
YoungEngineersAustraliaNational
Committee
YEANC
Part4–OverseasChapters
(regulation4.16)
ChapterName
LegalNameunderLocalLaw
HongKong
TheInstitutionofEngineers,Australia,HongKong
Chapter
Malaysia SocietyofInstitution of Engineers Australia Members,
Malaysia
Singapore TheInstitution ofEngineers Australia Singapore Group
UK TheInstitutionof Engineers Australia (UK)
MiddleEast‐UAE
MiddleEast‐Qatar
Schedule2 CommitteesofBoardandConstituentBodies
AmendmentApproved: 6December2018

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ngineersAustraliaGeneralRegulations
95
Part5–Subsidiaries
(regulation4.17)
CompanyName TradingName
EngineersAustraliaPty
Limited
Engineers Media
AustralianEngineering
FoundationLtd
AustralianEngineeringFoundation(AEF)
EngineeringEducation
AustraliaPtyLimited
EngineeringEducationAustralia(EEA)
TheMorelandGroupPty
Ltd
TheMorelandGroup(TMG)
EngInsurePtyLimited EngInsure
Schedule3 AffiliatedBodies
AmendmentApproved:

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ngineersAustraliaGeneralRegulations
96
Schedule 3 Affiliated Bodies
Part1–UnincorporatedTechnicalSocieties
(subregulation5.18)
TechnicalSocietyName Acronym
AustralianCompositeStructures
Society
AustralianCostEngineeringSociety–
PerthChapter
AustralianEarthquakeEngineering
Society
AustralasianFluid&Thermal
EngineeringSociety
AustralianGeomechanicsSociety
AustralianSocietyforBulkSolids
Handling
AustralianSocietyforDefence
Engineering
AustralasianTunnellingSociety
MineSubsidenceTechnologicalSociety
MiningElectrical&MiningMechanical
EngineeringSociety
RailwayTechnicalSocietyofAustralasia
RiskEngineeringSociety
SocietyofFireSafety
SocietyforSustainabilityandEnvironmental
Engineering
SystemsEngineeringSocietyofAustralia
TransportAustraliaSociety
Schedule3 AffiliatedBodies
AmendmentApproved:

Part2–IncorporatedTechnicalSocieties(subregulation5.18)
Part3a–OtherAffiliatedBodies(subregulation2.03(3))
Part3b–NationalCommittees
NationalCommittee Acronym
YoungEngineersAustralia
WomenInEngineering
YEA
WIE
TechnicalSocietyName Legal Name
AssetManagementCouncil AssetManagementCouncilLimited
AustralianAssociationfor
EngineeringinEducation(AAEE)
AustralianAssociationfor
EngineeringEducation
AustralianParticleTechnologySociety TheInstituteofEngineersAustralia–
AustralasianParticleTechnologySociety
IndustrialEngineeringSociety Institute Of Industrial Engineers
InstituteofPublicWorks
Engineering
Australasia
Institute of Public Works Engineering
AustralasiaLimited
MaterialsAustralia Institute of Materials Engineering Australasia
LtdTradingas
MaterialsAustralia
RoyalAeronauticalSociety
Australian
Division
Royal Aeronautical Society Australian
DivisionInc
SocietyforBuildingServices
Engineering Society for Building Services Engineering
SocietyforEngineeringin
Agriculture The Institution of Engineers Aust Society for
Engineeringin
Agriculture
TheElectricEnergySocietyof
Australia The Electric Energy Society of Australia
Incorporated
TheInstitutionofEngineers
Australia–EMC
Society
The Institution of Engineers – EMC Society
tradingasEMCSocietyand
The
ElectromagneticCompatibility
Societyof
Australia
NameofBody ConditionsofAffiliation
RedR
EngineerswithoutBorders
Schedule4 OfficeBearerCodeofConduct
AmendmentApproved:

Schedule 4 Office Bearer Code of Conduct
(regulation2.20)
TheBoardrequirestheholderofanyofficeinEngineersAustraliato:
Actintheinterestsoftheorganisationasawhole.
1. support and work with Board, other office bearers and staff to achieve
Engineers Australia’s objects and purposes, and support thestrategicplan;
2. keep informed about the organisation, comply with the current policies and
proceduresof Engineers Australiaand undertake trainingwhenprovided;and
3. act with honesty, in good faith, with reasonable care and in the interests of
the organisation, and so as to uphold the good reputation of Engineers
Australia.
Workcooperativelywithothers.
4. contribute actively to their committee or group, using Engineers Australia
resourcesproperly,effectivelyandefficiently;
5. makedecisionsandsetgoalsconsultativelyandcollectively,based on relevant
information, properanalysisandmanagementofrisk; and
6. listen to others and communicate in an impartial, helpful and positive way,
and treat all members of the engineering team, members of Engineers
Australia, other office bearers and staff equitably and with respect, trust and
courtesy.
Actlawfullyandwithinauthority.
7. only make public statements or act on behalf of Engineers Australia with
properauthority;
8. protect the privacy and confidentiality of Engineers Australia information;
9. notmakeimproperuseofEngineersAustraliainformationor property for personal benefit
or advantage, and disclose and take reasonable steps to manage any conflicts of interest
in committee discussions,decision‐makingandappointments;
10. actinaccordancewiththeCharter,By‐lawsandtheRegulationsof EngineersAustralia;
11. notactinofficewithaconflictofinterestinrespectofthatoffice; and
12. comply with any lawful and reasonable direction given by Engineers
Australia office bearers or staff who have authority to givedirection.