State Contracting Manual – Volume I 68
Performance requires varying methods or
approaches but not innovation or
creativity.
The methods and approaches used may
not differ significantly from one proposer
to another, which allows costs to be used
as the deciding factor for making the
award.
Performance requires unusual,
innovative, or creative techniques,
methods and approaches.
The quality of expertise and approaches,
methods, and innovation used may differ
significantly from one proposer to
another.
The statement of work (SOW) is fairly
well defined in terms of services or
functions that must be performed, as are
the time frames that are required.
The SOW is less precisely defined and
may contain only the agency’s business
needs, goals or objectives that must be
met.
Costs proposals are submitted in a
separate sealed envelope apart from the
narrative proposal.
Price may appear as a section within the
narrative proposal and must be a
significant factor. Price does not mean
cost effectiveness.
Narrative proposals are reviewed,
evaluated, and scored for compliance
with format, content, and qualification
requirements.
Narrative proposals are evaluated and
scored. Oral interviews are optional.
Passing points may be set to determine
the finalists.
Cost proposals are not scored. The cost component is either scored
against criteria stated in the RFP or
subjected to a formula to convert the
quoted cost into score or point values.
Qualified proposals that are responsive to
the RFP requirements will have their
cost/price proposals publicly opened and
read.
Cost proposals are not announced or
publicly read.
Following the opening and reading of cost
proposals, cost proposals are then
adjusted for applicable small business,
TACPA, and DVBE Incentives.
Cost proposals are adjusted for
applicable small business, TACPA, and
DVBE Incentives.
A certified small business receives an
amount equal to 5 % of the lowest cost
proposal submitted by a non-certified
small business reduced from its cost
proposal.
A certified small business will have its
total points increased by 5% of the total
points awarded to the highest scored
non-small business bidder.
Award is to the responsible proposer
offering the lowest cost for its services.
Award is to the responsible proposer
earning the highest overall score.