Camper and Parent
Information Packet
Intensive & Prelude Camps
Dear Camper:
In a matter of weeks, you will arrive at New England Music Camp to begin an
enriching and life-changing experience. We have created this packet to help you
pack and prepare for NEMC. This packet includes our camp policies, what to pack
and much more!
IT IS IMPERATIVE THAT YOU AND YOUR PARENTS PRINT AND
READ THIS INFORMATION PACKET TOGETHER.
On June 1st, after you have completed your final tuition payment, please login to
your Acceptd account and click continue. These forms must be completed for each
registered child. We will send a reminder on that day.
❏ Travel Information
❏ Health Information (medical exam form can be downloaded and
uploaded here) & Covid-19 Liability Waiver
❏ Camper/Parent Permissions and Policy Agreements
These forms should be completed and your medical exam form uploaded by June
21
st
for Intensive & Prelude Campers.
We look forward to having you with us this summer, and we sincerely hope that
this packet will aid your preparation for camp. We recommend that you keep this
packet and refer to it often. If you have any questions or problems, please contact
one of the Camp Directors.
Sincerely,
Kim and Matthew Wiggin
Directors
Thea Hollman
Associate Camp Director
Things to do before coming to camp
1. Have a physical examination within 12 months of the start of camp.
2. Label all belongings, including clothes and bedding, with indelible ink.
3. FOR INTENSIVES: Please look out for material from your Program Coordinators. They will be
sending you all pertinent information and materials to prepare.
4. The following forms will be available in your Acceptd account on June 1st, following complete
tuition payment. We will notify you when the forms have opened. At that point you will login to your
Acceptd account account and click continue:
□ Travel Information
□ Health Information & Covid-19 Liability Waiver (See documents attached)
□ Camper/Parent Permissions and Policy Agreements
Campers are required to bring FOUR (4) Covid rapid tests with them. These tests will be used during
week one testing and in the event of the camper presenting any symptoms of Covid-related illness. If they
are not used during the camper’s stay, they will be returned before departure from camp. These tests are
available for free from the US government through May 11, 2023 at https://www.covidtests.gov/ Please
order these soon, as they may take a few weeks to be delivered.
Performance
Students in all Intensive and Prelude programs will be a part of final performances at the end of the
two-week session. Please see the packing list below for breakdown of performance dress for each
program.
Housing
In fairness to all, cabin assignments will be made strictly by chronological age. No exceptions will be
made. Effort will be made to avoid housing changes at mid-season for all full-season campers; however,
some changes may be unavoidable.
Camper Banking
Campers will NOT BE PERMITTED to keep cash or valuables in the cabin. This summer, NEMC
will be using Square as our Camper Banking System. Campers may either load money onto their NEMC
Cards or they may bring debit/credit cards with them. Most campers deposit approximately $100.00 per
session into the NEMC Bank. Campers that load money onto their account will receive an NEMC debit
card and use it for all money transactions. Camper debit cards can be used at the Canteen, Library, and
Office for treats, music, personal items, and to withdraw money for off-campus trips. Balances over $5.00
remaining in Camper Banking are returned to campers at the end of the camp session. We will send
additional information regarding camper banking later in the Spring.
Telephone
The office phone is not available for campers and staff except in an emergency. Public phones are
available. We ask campers to make calls only when absolutely necessary, and to limit each call to five
minutes. Please note: the camp phones will be unavailable to campers for the first four days at camp to
allow them to immerse themselves in the camp experience. We ask that parents not call the camp office
during this time. We will contact you with any concerns during that period. Remember, no news is good
news!
Following the first week of camp, Prelude campers will have access to the phones on Tuesday/Thursday
and Intensive campers will have access on Wednesday/Friday. Phones will be open to all campers
Saturday-Monday. Campers may not make or receive calls during any class or scheduled activity or after
7:30 P.M, except in case of an emergency and then only with the authorization of a Head Counselor or
Camp Directors. Cell phones are not allowed on campus for the Prelude Program. Students admitted into
one of the four intensives may bring their cell phones with them as they will be needed for the program,
but will only be allowed to be used in a limited capacity.
Drugs, Alcohol, Tobacco, Vapes
The possession and/or use of drugs, alcohol, tobacco, or vaping materials will result in the offending
camper’s IMMEDIATE DISMISSAL with no refund of tuition. All tobacco and vaping products are
prohibited on camp grounds and at any related camp activity.
Community Service
Community is at the core of NEMC’s values. Because of this, every person at camp (campers, counselors,
faculty, staff, and administration) will be responsible for contributing to the camp community throughout
the summer. Community service tasks include assisting in the office, music library, canteen, at meals,
concerts, etc. Everyone will participate in at least one community service task. If you attend a school
where community service is required, you can bring any required forms and this can be applied to those
hours.
Travel to Camp
NEMC requires a Camper Travel form on file with the camp office regardless of whether you will arrive
by car, plane, or bus. The Camper Travel Form can be found with other important forms in your
Acceptd account.
Arrival at camp – Registration at the Office begins at 1:00 for Intensive/Prelude Session. with
one-hour time slots that must be selected on the travel form. Each time slot has a limited number of
spaces, so if a time slot is not available, all slots have been filled and you will need to choose another slot.
Parents will not be allowed beyond the camp parking lot and camp office on opening day.
Departure from camp – Campers must leave no later than 9:00 AM on Monday, August 7th
Directions to NEMC
NEMC is located at 8 Goldenrod Lane in Sidney, Maine, 04330.
From the North:
● Take Route 95 South to exit 127 (ME-11/ME-137 toward Waterville/Oakland).
● Turn right on ME-11S/ME-137W/Kennedy Memorial Drive.
● After 0.7 miles, turn left onto Country Club Road.
● At the end, turn right onto Webb Road.
● After crossing over Middle Road, turn left onto ME-23S/Snow Pond Road.
● NEMC will be on your right after approximately 3.2 miles.
From the South:
● Take Route 95 North to exit 112B to merge onto ME-11 N/ME-27 N/ME-8 N/Civic
Center Drive/New Belgrade Road toward Augusta/Belgrade.
● After 4 miles, turn right onto ME-23 N/Pond Road.
● NEMC will be on your left after approximately 7.2 miles.
NEMC Boston & Portland Chartered Bus
The NEMC bus will serve Portland - PWM Airport, Boston-Logan Airport and Boston
South Station. Please read below for specifics on each location. Counselors will meet your
campers at each location upon arrival.
BOSTON:
Arrival Day: Your child MUST arrive in Boston no later than 1:00 pm on Monday, July 24. The bus
leaves Boston at 2:00 pm to return to NEMC. The bus picks campers up at both Logan Airport and
Boston South Station.
Departure Day: The bus leaves camp at 6:00 am and arrives in Boston at approximately 10:00 am on
Monday, August 7. Plan for your child to depart from Boston-Logan or Boston-South Station between
11:00 am and 2:00 pm.
PORTLAND:
Arrival: Your child MUST arrive at Portland - PWM Airport between 12:00 pm and 3:30 pm on
Monday, July 24. The bus leaves PWM Airport at 4:30 pm to return to NEMC.
Departure: The bus leaves camp at 6:00 a.m. and arrives in Portland at approximately 7:30 am on
Monday, August 7. Plan for your child to depart from Portland between 9:00 am and 12:00 pm.
Important Information:
Campers may bring one large suitcase or duffle, an instrument and a carry-on bag on the NEMC bus.
If you would like to ship any belongings, see shipping information below.
PLEASE MAKE SURE TO PAY YOUR CAMPERS AIRPLANE BAGGAGE FEES FOR BOTH
ARRIVAL AND DEPARTURE FLIGHTS PRIOR TO CAMP!
Fee: $100 each direction to/from Boston and $75 each direction to/from Portland. Reservations can be
made on the travel form in your Acceptd account.
FOR ANY TRAVEL QUESTIONS, please contact our Travel Coordinator, Patti DeSorbo at:
Shipping Luggage
Round-trip or return shipping can be arranged online from The Mailing Center in Augusta, Maine at
www.mailingctr.com, through lugless.com, or by using any independent shipping program like UPS,
FedEx, or USPS. Shipped luggage must be sent prepaid AT LEAST TWO WEEKS in advance by UPS
or motor freight. Clearly address each piece to your camper at the camp and attach the label securely to
the luggage so that it cannot come off in transit. Items should be addressed as follows:
CAMPER NAME
NEMC
8 Goldenrod Lane
Sidney, ME 04330
Family Weekend, Concerts & Visiting Camp
While families are encouraged to visit us on the weekends for our weekly concerts, one of the highlights
of a session at NEMC is Family Weekend! Family Weekend will also feature several final performances
by each program beginning on Friday afternoon, August 4 and concluding with the Showcase
Performance on Sunday afternoon, August 6. Family Weekend Details will be sent out later this spring!
If you plan to come to visit campus at any time, please bring proof of vaccination AND a negative covid
test (PCR or Rapid) taken within 48 hours of arrival. For the safety of our entire camp family, which
includes Faculty/Staff children unable to be vaccinated, we will not be able to welcome unvaccinated
family members on campus this season.
Due to restrictions related to Covid-19 Safety, we will not have a Camper Leave Policy this summer.. If a
student needs to leave campus for an emergency, it must be approved by the Camp Directors and upon
reentry, the student is subject to retesting and quarantine..
NEMC Electronics Policy
New England Music Camp offers a traditional summer camp experience in a rural setting. In keeping with
those traditions and sound youth camping guidelines and practices, personal electronics are not permitted
at NEMC. These include, but are not limited to: cell phones, smart phones, personal computers, tablet
computers, and gaming devices. Mobile phones necessary for travel will be collected upon arrival at camp
and returned upon departure.
NOTE: NEMC campers may bring personal music listening devices, but they may NOT be smart
phones or anything that can connect to WiFi. Campers will be asked to turn in their phones for the
session. Please plan accordingly if you want to listen to music with a personal device. All personal
property is the responsibility of the camper, and as such, campers are not encouraged to bring any
belongings to camp that they cannot afford to lose.
If it connects to WiFi, it is NOT permitted!
Here is a list of accepted electronics:
- Metronome
- iPod Nano
- Variety of different MP3 players
- Cameras or Disposable Cameras
*Students are encouraged to bring playing cards, books, fidgets, stationery for letters, journals, small
crafts (friendship bracelets, beads, etc.), Kindle Paperwhite, FM radios with headphones, and other
non-electronic games to camp.
INTENSIVE STUDENTS: You may bring your cell phone with you as you
will need it for the Intensive programming. Composition students will need to
also bring their laptop computers. PLEASE NOTE THEY WILL ONLY BE
USED AT DESIGNATED TIMES!
NEMC Camper Social Media Policy
New England Music Camp views social networking sites (e.g., Facebook, Instagram, TikTok etc.),
personal Websites, and Weblogs positively and respects the right of campers to use them as a medium of
self-expression. When a person chooses to identify himself or herself as a camper of NEMC on the
internet, readers may view the camper as a representative or spokesperson of the camp. Therefore, NEMC
requires, as a condition of participation in the camp, that campers observe the following guidelines when
referring to the camp, its programs or activities, its campers, and/or other employees, in a blog or on any
social networking website.
• Campers must be respectful in all communications and blogs related to or referring to the
camp, its campers, and/or other employees.
• Campers must not use blogs, websites, or social networking sites to disparage the camp,
campers, or employees of the camp.
• Any photos or messages that are linked or “tagged” from “friends” and attached to your
site(s) or profile(s) that are inappropriate must be removed.
• Campers must not post photos taken anywhere at camp that are inappropriate or break
camp rules.
• Campers must not use blogs, personal websites, social media messaging platforms, or
social networking sites to harass, bully, or intimidate employees or campers. Behaviors that
constitute harassment and bullying include, but are not limited to: comments that are derogatory
towards race, religion, gender, sexual orientation, color, or disability; sexually suggestive,
humiliating, or demeaning comments, and/or the sharing of personal information, without
consent.
• Campers must not use blogs, personal websites, social networking sites, or any other
form of online communication to discuss engaging in conduct that is prohibited by camp policies,
including, but not limited to: the use of alcohol and drugs, sexual behavior, sexual harassment,
inappropriate language, and bullying.
• The use of our copyrighted camp name or logo is not allowed without written permission.
This includes the creation of websites, blogs, Facebook Pages, Twitter accounts, and/or any other
internet properties.
Any camper found to be in violation of any portion of this Social
Networking and Blogging Policy will be subject to immediate disciplinary
action, up to and including dismissal from camp, and/or appropriate legal
action.
Health, Safety and Welfare
A Basic Health and Accident Insurance policy, which is to be supplemented by your insurance, will be
provided by NEMC. The policy and group number of your provider must be listed on the health form.
We require you to have a physical examination within twelve months of your arrival at camp. The health
form must be uploaded to your camper account by June 21. If the health form is not received by the
start of camp, campers will not be allowed to stay on campus.
As a reminder, NEMC requires proof of vaccination, including all eligible boosters in order to attend the
NEMC season. If a camper is unvaccinated due to medical and/religious reasons, they must submit a
vaccination waiver before June 21 along with all accompanying documentation. These waivers can be
found on the NEMC Covid Protocol page on the camp website or by using the link below in the links
section of this packet.
If you have been under the care of a mental health professional within the last three years, the treating
physician or clinician must send a letter to the Camp Director by June 21 verifying your ability to be
successful in the camp setting in order to facilitate your adjustment to camp. This is mandatory..
Please note: All information will be treated confidentially.
If you take prescription or over-the-counter medications, please properly label and bring enough
for your stay at camp. All medications will be deposited in the camp health center and dispensed
by the camp nurses.
VERY IMPORTANT: Hospitals and doctors will refuse to treat you without parental permission.
Therefore, one of your parents MUST sign the authorization for treatment on the health form.
NOTE: All camper families MUST sign the Covid-19 Liability Waiver.
Payment Schedule
You have agreed to terms and receive statements with your payment schedules. Please follow them, and
make sure that all balances, including extra fees are paid in full. Final payments are due June 1. In
addition, you can add the camper banking money on the NEMC website prior to camp and skip a step in
the registration line. We will send instructions to do this later in the Spring. Transportation and additional
lesson fees will be added to your accounts at a later date.
Please direct any questions about payment to Cathy Kennard at 207-465-3025 ext 210, or
cathy[email protected]
What to Bring
Label everything indelibly! The camp is not responsible for lost or missing items. Clothes and other
belongings left behind at the end of camp cannot be sent to you. The detailed packing checklist
provided in this packet is intended to help you pack and collect your belongings before you leave camp.
Personal Property:
Cell phones, tablets, and personal computers are not permitted during camp, with the exception of
Intensive Campers as noted previously. If you travel with a cell phone, you will have to turn it in upon
your arrival at camp. Personal sports equipment is permitted for the sports we offer, but it is the
responsibility of the camper. All personal archery equipment will be stored with similar camp equipment.
All other personal belongings are the responsibility of the camper, and are brought to camp at their own
risk. We do not lock our cabins during the regular camp operation.
Miscellaneous:
Check the attached calendar of events. As you pack for camp, please consider the "special events" so that
you arrive prepared. For example, you may want to "get your act together" and bring certain
equipment/clothing for the lip sync battle, trip day, and square dance.
CLOTHING/ATTIRE:
Laundry is sent once during the Intensive/Prelude session, and returned the following day. Students must
sign-up if they would like laundry service at a cost of $25. All campers will have dresser drawers and
closet space to properly store clothes.
Daily Dress:
● Appropriate informal daily attire can include sneakers, jeans, shorts, T-shirts, etc.
● Jacket, sweaters, sweatshirts for cool evenings
● Swimsuits – all campers are encouraged to take a swim test
● Rain gear: waterproof shoes or boots, waterproof jacket, umbrella
● Face Masks – please bring at least TWO
Intensive Performance & Recital Dress (2-3 times during the session):
● Dressy casual attire including:
- polos, slacks, skirts, summer dresses, capris, dress/golf shorts
- nice sandals, boat shoes, dress shoes
- Please avoid: athletic wear, pajamas, jeans, athletic shoes
NEMC dress code is non-gendered.
Our goal is for all campers to be themselves and feel comfor table!
Linens
● Towels and washcloths (2 bath towels, 2 beach towels, 2 hand towels)
● 2 sets of sheets (camper beds are twin size)
● 1 pillow
● 2 heavy blankets (Night temperatures often descend into the low 50s) Campers are not
allowed to use sleeping bags except as outside bed covers.
● Sturdy laundry bag that closes securely (clearly labeled on the outside with camper’s
name). Laundry is sent in these bags weekly to a commercial laundry. Items that are not labeled
will not be returned.
Other Essential Items
● 2-3 Face Masks
● Water Bottle
● Sunscreen
● Insect Repellent
● Umbrella
● Flashlight
● Watch
● Tissues
● General Toiletries
● Hand Sanitizer
PROGRAM SPECIFIC NEEDS
CHAMBER MUSIC INTENSIVE:
● Any assigned scores and music. Bring hard copies of everything.
● Digital Music if you prefer using an iPad
COMPOSITION INTENSIVE:
● Phone
● Laptop
● Engraving Software (online or Laptop) for scores, parts that can be easily exported
● Headphones
● Manuscript Paper
● Pencils
● Journal for Seminar notes
● Folder/Binder for handouts/scores
JAZZ INTENSIVE:
● Brass- bring all mutes: Straight, Cup, Harmon and Plunger.
● Drummers bring: Stool, cymbals
Concert Dress for Jazz Performances
● All Black. Options include: black dress shoes, black pants, black dress button down shirt
with any color tie, black dress. Please choose an option you are most comfortable in.
MUSICAL THEATRE COLLEGE PREP INTENSIVE:
CLICK for PDF of MTCPI Packing List
PRELUDE STRINGS:
● Folder or Binder for music (will be sent by June 15)
● Pencils
● Metronome/Tuner; Rosin; Instrument supplies
Required Concert Dress for Final Performances (will be worn once or twice):
● Students will wear black on bottom and white on top
- Please consider the following options:
- black slacks, black skirt (comfortable sitting length)
- white blouse, white button-up, white collared shirt
- black socks, black shoes, black belt
- Please avoid:
- Sneakers, sandals, t-shirts, white socks, athletic clothes, leggings
Any additional packing needs will be sent at a later date.
See detailed packing checklist attached.
NEMC CAMPER PACKING CHECKLIST
CAMPER NAME: ___________________________________________
● Paste this checklist to the lid of your footlocker or suitcase/duffle.
● Label all items with a laundry pen or indelible ink.
● Laundry is sent once each week and returned the next day. The first week is 7 days
so plan accordingly! Intensives: you MUST sign up for laundry if you would like
it mid-session.
● See “What to Bring” in the Parent/Camper Packet for detailed descriptions on
performance and recital attire.
● While packing, please note the NEMC electronics policy and the concert/recital
dress code.
To
Camp
To
Home
To
Camp
To
Home
CASUAL/DAILY WEAR
FOOTWEAR
T-shirts (7 regular, 7 sport)
Performance Shoes
Shorts (5-7- regular, 5-7 sport)
Sneakers
Jeans/long pants (2-3)
Sport Sandals
Swimsuits (2-3)
Dress Sandals
Underwear (14)
Rain Boots
Socks (10 sport, 4 dress)
Dress Shoes
Sleepwear (2 pair)
(1-2) Sweatshirts/Sweatpants
LINENS
Waterproof Jacket
2 Beach Towels
Sweaters
2 Bath Towels
Sports Bras (2-3)
2 Hand Towels
PERFORMANCE DRESS &
2 Washcloths
EVENING RECITAL DRESS
2 Sheet Sets
*See Program specific needs
2 Pillowcases
Please bring 3-4 options for
3 Blankets
the perf/recital dress*
Pillow
ESSENTIALS
TOILETRIES
Reusable Face Masks
(2-3)
Tissues
Sunscreen
Toothbrush
Bug Spray
Toothpaste, Floss
Water Bottle (2)
Soap
Watch
Shampoo
Flashlight
Shower Shoes
Laundry Bag (2)
Deodorant
Umbrella
Shower Robe
Camera
Shower Basket
Backpack
Glasses/Contacts
Small Fan
Hand Sanitizer
Metronome
At-Home Covid 19 Testing Kit
(4 tests)
Pencils
TESTING SUPPLIES: We are also asking that all campers bring four Covid rapid
antigen tests with them to camp, as we do not have the availability of free tests
from the state of Maine this year. These tests are available for free from the
government and possibly through your health insurance. Please allow enough time
for shipping prior to coming to camp. This is the link to order through the
government program: https://www.covidtests.gov/
MUSIC SUPPLIES: Our library carries some items and has the ability to order
music and supplies but we recommend that you bring items you use regularly to
camp. Mute, metronome, tuner, pencils/sharpener, binder, strings, music, cork
grease, accompaniment, etc.
