Document Checklist – - IML Migration Skills Assessment Application

Document Checklist – IML Migration Skills Assessment Application

Date created: September 2023 Page 1 of 10

Document Checklist –

IML Migration Skills Assessment Application

Please read this document carefully and ensure that you have all the

necessary documents ready to lodge a decision-ready application. Any

deviation from the supporting document requirements or structure outlined

below may result in significant processing delays for your Migration Skills

Assessment.

Contents

Preparing Documents to Upload Online 2

Before Starting Your Application 2

Document Checklist 2

Additional Document Requirement for Country-Specific Education 8

People’s Republic of China (PRC) 8

Europe 8

Nigeria 8

Pakistan 8

Lebanon 9

Additional Document Requirement for Country-Specific Employment 9

China Employment Experience 9

Iran Employment Experience 9

Sri Lanka Employment Experience 9

Pakistan Employment Experience 10

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Date created: September 2023 Page 2 of 10

Preparing Documents to Upload Online

1. Consolidate all pages into one PDF document for each qualification and each

employment position. (If you have held multiple positions within the same

organisation, please prepare evidence separately for each position.)

2. High quality colour scans of original documents (at least 300 DPI)

3. Documents not in English must be accompanied by an accredited English translation.

BEFORE STARTING YOUR APPLICATION

Have you carefully read and understood the assessment criteria for the occupation

you are applying to be assessed in?

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Have you carefully read above Preparing Documents to Upload Online requirement?

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If you are not a senior-level manager, please refer to the Australian Government's list

of eligible skilled occupations

for a comprehensive guide to ANZSCO position codes

and relevant assessing authorities.

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DOCUMENT CHECKLIST

0.0 Agent Authorisation Form

Applicants are required to use this form to appoint or terminate their appointment

with a registered migration agent.

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1.0 Identification Documents

Applicants MUST provide:

• Current passport bio page (high quality colour scan)

• Your current Australian visa grant notification if currently residing in Australia

As well as two of the following documents:

• Birth Certificate

• Driver's License

• Social Security Card

• National ID

•

Student Identity Card

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• Marriage Certificate

*Note: Please ensure that at least two identification documents provided contain a

photo of you. If there are variations of your name or you have had a name change,

ensure you attach documentation verifying the change i.e. marriage certificate,

statutory declaration, deed poll documentation.

2.0 Qualifications

• Clear colour scan of your Award Certificate and the Academic Transcript.

Award Certificate is the official document confirming the completion of an award course of study.

Academic Transcript is the official record from the institution outlining the course/ units of study, the

durations of study and final grades.

*Note:

1. Please upload one PDF file per qualification. If you have multiple

qualifications, please upload a separate PDF file for each one.

2. You might need to provide additional documents if your qualification(s)

was/were obtained from certain countries. Please refer to our Additional

Document Requirement for Country-Specific Education for more

information.

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3.0 Employment Evidence

The following key employment documents must be included for each employment

position that you are submitting for assessment:

• Statements of Employment (Employment reference)

• Organisational Charts

• Detailed Position Description of your role

• Brief position descriptions for your direct reports/subordinates

Consolidate all pages into one PDF document for each employment position. If you

have held multiple positions within the same organisation, please prepare evidence

separately for each position.

All supporting documentation MUST match the information provided on the online

application form. This includes, but is not limited to, position titles, organisation

names, and the number of your direct reports and subordinates. Any discrepancies

between the online application form and the supporting documents provided may

lead to the application being delayed or declined.

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* Explanatory Notes:

1. A Statement of Employment is a written statement issued by your

employer, confirming your employment on an official letterhead. The official

letterhead should include the organisation’s full address details, telephone,

email and website addresses. The letter must be signed by your direct

manager, the HR manager or the company’s CEO. The statement of

employment must include the following:

a. The company letterhead

b. Your full name

c. The working hours per week

d. Start and finish dates of employment

e. Your official position title held at the organisation

f. The salary earned

g. Description of your main duties

h. Position title and contact details of signatory – phone number, official

work email address and signature of the person writing the statement

of employment

2. An Organisation Chart for each employment position must be signed by

your direct manager, the HR manager, or the company's CEO. The chart

should show both upward and downward reporting lines, including:

• The Chief Executive Officer/Managing Director

• Your own position

• All other positions reporting to the Chief Executive Officer or

Managing Director

• All positions reporting to you

• All positions reporting to your direct subordinate managers.

• Position title and contact details of signatory – phone number, official

work email address and signature of the person confirming the

organisation chart

3. Referees:

Referees should be people who are not related to you. Your referees should

be your manager for your current or most recent employment. If you are the

most senior person in your organisation, a business associate would be

appropriate. Please provide the referees' official company email addresses.

IML reserves the right to contact referees when deemed necessary.

4. For applicants who are unable to obtain a statement of employment and/or

an Organisational Chart from their employer, they may submit a Statutory

Declaration or Affidavit written by a third-party work colleague at the

same or above managerial level as the applicant. The following

requirements must be met:

a. The Statutory Declaration or Affidavit must describe the declarant's

working relationship with the applicant and include information that

would otherwise be covered in a Statement of Employment.

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b. The declarant must also provide their contact details and evidence of

their employment, such as an employment certificate or a statement

of service, or a leaving certificate if they are no longer working at the

same company.

5. For applicants who are at the most senior level of the organisation (i.e., the

CEO or MD), the following requirements apply:

a. Your Statement of Employment and Organisational Chart can be

signed off by the Head of Human Resources.

b. You must provide audited financial reports or an equivalent

document that demonstrates the revenue and staffing levels of your

organisation for the last three years.

6. For applicants who are Small Business Owners (defined as an actively

trading business with 0–19 employees):

Your application is not as likely to be assessed positively without managerial

experience prior to your own business. The scale and complexity of your

business will also influence the assessment.

7. You may need to provide additional documents if you are claiming

employment occurred in certain countries. For more information, please

refer to our Additional Document Requirement for Country-Specific

Employment

4.0 Resume/Curriculum Vitae

A current resume/curriculum vitae that shows your work history for the past ten

years. This does not replace the required employment evidence.

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5.0 Other documents (other evidence of your employment)

You may include additional evidence of your employment to support your skill

assessment application, such as:

• Employment-linked pension or provident fund records

• Official government documents that cite your employer's name and your

periods of employment, such as work permits/visas or contracts registered

with or issued by the Ministry of Labour

• Other company-issued documents, such as Contracts of Employment,

Letters of Appointment or Promotion, and Relieving Letters

• Photos of the office entrance and your business cards

• Bank statements that show salary payments or payslips

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6.0 IML Management Competency Framework Written Response

The applicant must demonstrate management and leadership experience by

referring to the IML Management Competency Framework on the next page and

selecting one competence from each of the three areas:

1. Manage self

2. Manage and lead others

3. Manage and lead the business.

Applicants are encouraged to use the STAR method (Situation, Task, Action, and

Result) to provide a specific example from their professional experience that

demonstrates the competencies selected. The written response for each

competency should be 500 words or less and should focus on:

• The specific situation or task that required the use of the competencies

• The actions taken by the applicant to manage and lead in the situation

• The results achieved as a result of those actions

• Reflection on what the applicant learned from the experience

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Additional Document Requirement for Country-Specific Education

If you have obtained your academic qualifications from any of the countries listed below, you

must provide additional documents as per the requirement below. Failure to provide these

documents may cause delays in the assessment of your skill assessment application.

People’s Republic of China (PRC)

To verify higher education degrees (e.g. Bachelor's, Master's, and Doctoral degrees) awarded

by institutions in the People's Republic of China, applicants must provide an Online

Verification Report of Higher Education Qualification Certificate (教育部学籍在线验证报告)

issued by CSSD (Center for Student Services and Development/学信网

) in both Chinese and

English. Along with the verification report, applicants must also provide an academic

transcript with an accompanying English translation of their qualifications.

Europe

If you have achieved qualifications awarded from institutions in Europe, you must include

Diploma Supplements

as part of your supporting documents in addition to your award

certificate and transcript. Diploma Supplements are issued by educational institutions from

European countries that participate in the Bologna Process.

Nigeria

A verified copy of the award certificate and full academic transcript must be sent in a sealed

envelope from the awarding body directly to IML.

Via mail: Migration Skills Assessment

Institute of Managers and Leaders

GPO Box 2229

Brisbane QLD 4000, Australia

Pakistan

An attested HEC (Higher Education Commission Pakistan) copy of the award certificate and

full academic transcript must be provided. If the HEC sends you the attested document

directly, you can scan and upload high quality colour copies of the HEC attested educational

documents (front and back side) when applying with IML online. IML can only accept

documents that carry a HEC stamp and signature.

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Lebanon

Please supply evidence of approval by the Equivalence Committee of the Ministry of

Education and Higher Education this evidence confirming equivalency to a qualification

awarded by a Lebanese university.

Additional Document Requirement for Country-Specific Employment

If you have employment experience from the following countries, please note that additional

documents must be included as part of your supporting documents. These documents will

assist our integrity checks in verifying the employment claims made in your application.

China Employment Experience

If you have worked or are currently working for a Chinese company, please note that a Social

Security Record (社会保险参保证明) is a mandatory document that must be provided for each

employment listed in your application. This document can be obtained from China's social

security platform, si.12333.gov.cn (国家社会保险公共服务平台

), or from your local government

website. The Social Security Record must be accompanied by an English translation.

Iran Employment Experience

If you have worked or are currently working in Iran, please note that a Notice of

Establishment ( ﯽﮭﮔآ ﺖﺒﺛ ﺖﮐﺮﺷ ) and Social Security Record ( ﮫﻘﺑﺎﺳ ﮫﻤﯿﺑ ﻦﯿﻣﺎﺗ ﯽﻋﺎﻤﺘﺟا )

are mandatory documents that must be provided for each employment listed in your

application. These documents must be accompanied by an English translation.

Sri Lanka Employment Experience

If you have worked or are currently working for a Sri Lankan company, please provide at least

one employment-linked pension fund or provident fund record that cites your name and

employer. Depending on your employer, this document could be one of the following:

• Employees Provident Fund (EPF) contribution history

• Employees Trust Fund (ETF) contribution history

• Private Provident or Pension Fund / Company Provident Fund contribution history

• Government Pension Fund / Public Service Provident Fund contribution history

• University Provident Fund contribution history

• Contribution History issued by an equivalent department or organisation

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If you are unable to provide any of the above documents, you must provide an explanation

and substitute them with an official government document that shows your employer's

name and your periods of employment. Such as: Tax records, work permits/visas or official

contract documents issued by the Ministry of Labour etc.

Note: Documents not in English must be accompanied by an accredited English translation.

You are encouraged to confirm with us whether the document(s) you intend to supply are

acceptable prior to having them translated.

Pakistan Employment Experience

If you have worked or are currently working for a Pakistan company, please provide at least

one employment-linked pension fund or provident fund record that cites your name and

employer. Depending on your employer, this document could be one of the following:

• Government Pension Scheme contribution history

• Provident Fund contribution history

• Employees’ Old-Age Benefits Institution (EOBI) contribution history

• Private / State employer-sponsored group health insurance contribution history

• Voluntary Pension Schemes (VPS) contribution history

If you are unable to provide any of the above documents, you must provide an explanation

and substitute them with an official government document that shows your employer's

name and your periods of employment. Such as: the Federal Board of Revenue tax return

(MUST include the Personal Info Page that cites your name and your employer), work

permits/visas or official contract documents issued by the Ministry of Labour etc.

Note: Documents not in English must be accompanied by an accredited English translation.

You are encouraged to confirm with us whether the document(s) you intend to supply are

acceptable prior to having them translated.