Job Description: Database Manager and Events Associate
Full-time (100%), non-exempt; reports to Associate Director of Development
Begins July 1, 2022
About Marin Country Day School
MCDS School is an independent, K-8, co-educational day school enrolling approximately 590 students from across the
Bay area, drawing equally from San Francisco and Marin.
Our mission at MCDS is to create an inclusive community of learning that inspires curiosity, empathy, and
action.
We actively seek diversity in our administration, faculty and student body. As a school, we affirm that human diversity
includes, but is not limited to: age, family structure, gender, gender identity and expression, race, ethnicity, national origin,
religion, sexual orientation, socioeconomic class, physical ability, and learning style. As our Statement of Community and
Inclusion indicates, “Ours is a Community that would be uncomfortable without diversity and, therefore, has been
intentional about creating and nurturing a diverse group of adults and children who share the core values of respect,
responsibility and compassion.” At MCDS, every employee is integral in creating a learning community in which all seek to
improve as practitioners, learners, and team members, and we support our outstanding faculty and professional staff
through our strong professional development program.
Overview of position
Marin Country Day School is looking for a development team member with excellent social skills, who displays cultural
competence, a focus on customer service and is an adaptable, flexible, and willing team player. Other important qualities
include excellent verbal and written communication skills, high attention to detail and the ability to multi-task in a fast-
paced dynamic office and school environment. Experience with children, parents, volunteers and independent school
culture is a bonus.
Database Administrator (50%)
Serves as the administrator of the Development Office database to execute the following responsibilities and other tasks
as assigned
• Updates and tracks all constituent information and manages system for returned mail.
• Executes all gift/pledge processing and acknowledgment functions for annual fund gifts, events and in-kind gifts in
a timely manner
• Responsible for updating database with pertinent information regarding constituent volunteer and Family
Association roles, board committee membership and event attendance
• Regularly generates/designs reports and spreadsheets related to fundraising management and constituent
relations, as requested by the Development Team
• Produces pledge reminders for annual, capital and endowment giving
• Database work including
• Cleaning and reviewing data to make sure constituent information is current.
• Producing Annual Report donor lists and creating a system for proofing
• Participate on behalf of MCDS in fundraising surveys (ABADO, CASE and INDEX)
• Assumes primary responsibility for reconciliation with Business Office
• Reconciles all fundraising income quarterly
• Balances Development Office budget, capital, operating and endowment accounts as requested by
Business Office including the end of fiscal year balancing
• Creates reports as requested by Business Office for tax purposes (e.g., Form 990)
• Processes and balances credit card and stock transactions for donations
• Provides supporting documentation and spreadsheets for annual audit
Events and Alumni Support (50%)
Under the leadership of the Associate Director of Development for Events and Alumni Relations, works to plan and
execute community/fundraising events and communication materials as assigned
• Partners with parent volunteers to plan and manage events for MCDS community
• Coordinate kick-off meetings, create event timelines, maintain event budgets and support volunteers with
marketing, communication, event logistics, etc.
• Act as liaison between parent volunteers and MCDS facilities, faculty/staff and administration as needed
• Report status of events to Development Team for board reports
• Recognizes volunteers in a timely and appropriate manner
• Assists with cultivation events and outreach plans for grandparents, alumni parents and alumni (e.g. reunions,
luncheons and other gatherings)
• Creates social media postings for MCDS Alumni accounts (Facebook and Instagram) and executes Social Media
calendar
General Development Office and School Responsibilities
• Maintains the Development Office filing and archiving systems
• Educates oneself regarding the philosophy and programs of the school
• Participates in Development Office activities such as goal setting, calendar planning, proof-reading,
database and other development team and school-wide activities as requested
• Assists with communicating via social media platforms
Qualifications:
Strong communication skills, both written and verbal.
Strong project and time management skills
Enjoys collaboration and working as part of a team
Fundraising or independent schools experience (preferred, not required)
Proficient in Microsoft Office (specifically Excel and PowerPoint)
Familiar with Google suite (Gmail, Google Docs, Calendars)
Familiar with Social Media platforms (Facebook, Instagram, Linkedin and Snapchat)
Experience with database systems
MCDS is an equal opportunity employer and promotes the principles and practices of diversity and inclusion throughout
the school community. Salary and benefits at high NAIS levels.
Web: www.mcds.org
Email: employment@mcds.org
Fax: 415.924.2224
Postal: Search /Development Database Manager, Marin Country Day School
