2021 MHP Task Order 2021-01 Amendment 1
TASK ORDER CONTRACT AMENDMENT 2021-01
AMENDMENT SUMMARY
Master Contract Details
Master Contract OFS Number
N/A
Master Contract Effective Date
September 23, 2014, and amended on December 04,
2014 and November 27, 2017
Task Order Contract Details
Task Order OFS Number
301171
Task Order Effective Date
April 27, 2021
Amendment Details
Amendment Number-Version
301171-2
Amendment Effective Date
January 01, 2021
Additional Time Period
N/A
Additional Amount
$243,229
Fixed Price or Not-to-Exceed?
Not-to-Exceed
Parties
Boulder County
Department
Boulder County Department of Housing and Human
Services (“BCDHHS”)
Contract Contact
Rory Thomes, Community Investments Manager
rthomes@bouldercounty.org
HHScontracts@bouldercounty.org
Contractor
Contractor
Mental Health Center of Boulder County, Inc. d/b/a Mental
Health Partners (MHP)
P.O. Box 913065, Denver, CO 80291
Contact
Dixie Casford, Co-CEO
Jennifer Leosz Marriott, Co-CEO
Contact Email
dcasford@mhpcolorado.org
jleosz@mhpcolorado.org
Secondary Contact
Greg Vander Meulen, gvandermeulen@mhpcolorado.org
Brief Description of Work
This Task Order Contract reflects Boulder County’s contribution from the Boulder County
General Fund to Mental Health Partners in order to fund priority service delivery areas and to
link funding to outcomes. Amendment to add Additional Amount and Additional Contract
Documents.
Additional Contract Documents
a. Exhibit B, Payment and Fiscal Reporting Requirements (amended to update budget)
SECTION BELOW IS FOR COUNTY INTERNAL USE ONLY
Purchasing Details
Bid Process Used
New Task Order to Master for 2022 scope
COVID-19
No
Internal Notes
PO
No Change to PO
Chart of Accounts String
2021 MHP Task Order 2021-01 Amendment 2
This AMENDMENT (“Amendment”) to the above-referenced Task Order Contract (“Contract”) is
entered into by and between the Board of County Commissioners on behalf of the County of
Boulder, State of Colorado, a body corporate and politic, for the benefit of the Department of
Housing and Human Services ("County" or “BCDHHS”) and Mental Health Center of Boulder
County, Inc. d/b/a Mental Health Partners (“Contractor” or “MHP”). County and Contractor are
each a “Party,” and collectively the “Parties.”
1. INCORPORATION OF AMENDMENT SUMMARY
The Amendment Summary is incorporated into this Amendment. The Additional Contract
Documents, if any are listed, are incorporated into this Task Order Contract by reference.
2. EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by both
Parties. Upon mutual execution, the Parties agree that this Amendment shall be effective
commencing on the Amendment Effective Date set forth above.
3. LIMITS OF EFFECT
This Amendment is incorporated by reference into the Task Order Contract. The Task Order
Contract, and all prior amendments thereto, if any, shall remain in full force and effect except as
specifically modified herein.
4. MODIFICATIONS
The Task Order Contract and all prior amendments thereto, if any, are modified as follows:
a. Task Order Contract Documents. The Task Order Contract Documents are
updated to include the Additional Contract Documents set forth above. The
rates and terms contained in the Additional Contract Documents shall become
effective on the Amendment Effective Date.
b. Amount. The price of the Task Order Contract is amended to include additional
funds not-to-exceed the Additional Amount for Work performed during the
Current Time Period.
c. Section #9 is added to the Contract as follows:
Section #9. [For Contracts that require employees of Contractor to routinely
perform more than fifteen (15) hours per month of county work in a county building.]
COVID-19 Vaccine Requirement for Certain Contractors of the County: On
September 28, 2021, the Boulder County Board of Commissioners adopted a
COVID-19 vaccine requirement policy that applies to, as relevant here, all
employees of independent contractors of the county that perform county work in a
county facility. For purposes of this policy, “perform county work in a county
facility” means any employee of an independent contractor that routinely performs
2021 MHP Task Order 2021-01 Amendment 3
more than fifteen (15) hours per month of county work that takes place in a county
building. Under the county’s COVID-19 vaccine requirement policy, these
individuals are required to receive a COVID-19 vaccine unless a reasonable
accommodation based on medical reasons or due to a sincerely held religious
belief is requested and approved. The policy requires that, by December 1, 2021,
all individuals to which the policy applies must be fully vaccinated and submit proof
of vaccination or have an approved reasonable accommodation in
place. Therefore, beginning December 1, 2021, any employees of Contractor that
perform county work in a county facility must be in compliance with the County’s
vaccine requirement policy unless Contractor can show proof that it is in
compliance with its own COVID-19 vaccine requirement policy or is required by
local, state, or federal law or regulation to be compliant with a COVID-19 vaccine
requirement policy. By its execution of this Contract, Contractor hereby
acknowledges and attests compliance with this provision. Contractor shall provide
proof of compliance with this provision upon County’s request.
[SIGNATURE PAGE TO FOLLOW]
2021 MHP Task Order 2021-01 Amendment 4
IN WITNESS WHEREOF, the Parties have executed and entered into this Task Order Contract as of the latter date
indicated below.
SIGNED for and on behalf of Contractor
Date:
Title:
SIGNED for and on behalf of Boulder County
Date:
Title:
Date:
Title:
Date:
2021 MHP Task Order 2021-01 Amendment 5
EXHIBIT B
PAYMENT AND FISCAL REPORTING REQUIREMENTS
1. BUDGET
A. The total dollar amount for this Task Order Contract shall not exceed $2,005,499.00.
B. The projected allocation of funds across service delivery areas is outlined in the table
below.
Service Delivery Area/Team
Jan-Jun 2021
MESA
$60,000
Crisis
$237,720
Equity and Disparity
$0
Housing & Supportive Services
$245,036
Health Home & Integrated Services
$15,006.19
School Based, Early Childhood, Early
Intervention & Prevention Services
$64,662.33
Behavioral Health Home Services
$1,291,088.72
Community Infant Program
$31,530.56
Jail and PACE Services
$23,304.20
Older Adult Specialized Services
$37,151
Total
$2,005,499.00
C. For all allocations, the amount of funding that is used can only be an “up-to” percentage
based on the percent of clients served who are Boulder County Residents.
D. Contractor has the discretion to transfer up to 10% of the total Task Order Contract amount
($2,005,499) between service delivery areas without prior approval from Boulder County
Department of Housing and Human Services (BCDHHS). Contractor shall inform BCDHHS
of any changes made in the month that the budgetary change is completed, as a part of the
monthly fiscal reporting requirements in Section 2. A. below.
E. Any budget transfer greater than 10% of the total Contract amount requires prior written
approval from BCDHHS. Contractor shall request the transfer in writing along with a
rationale for the requested change. Requests should be submitted to Susan Caskey at
scaskey@bouldercounty.org and Rory Thomes at rthomes@bouldercounty.org.
2. PAYMENT AND REPORTING REQUIREMENTS
A. Monthly Invoicing and Fiscal Reporting
i. BCDHHS shall provide Contractor with a monthly invoice template.
ii. The invoice shall contain the name and title of the person authorized, or his or her designee,
to submit claims for payment.
iii. Monthly invoiced expenses shall be for actual expenditures incurred by Contractor.
2021 MHP Task Order 2021-01 Amendment 6
iv. Monthly invoiced expenses may not be reimbursable by any other funding source.
v. Monthly invoices shall only include expenditures for the prior billing period. Any adjustments
to a previously billed period need to be billed as an amendment to a previous invoice.
vi. Contractor shall also provide the revenues and expenditures for each service delivery area
per allocation table in Section 1.B above.
vii. Contractor shall provide an agency-level income statement with each monthly invoice.
viii. All invoices and fiscal reports will be due on a monthly basis, by the 20th calendar day
following the reporting period, and shall be submitted to:
HHSaccountingoffice@bouldercounty.org and rthomes@bouldercounty.org.
B. Supporting Documentation
i. Monthly invoices shall be supported by a general ledger and/or sub-ledger detail generated
from Contractor’s accounting system to include payee, description, date, and amount.
ii. Supporting documentation submitted with monthly invoices must meet or exceed the
amount being invoiced.
iii. Contractor shall keep on site for BCDHHS review, for the Contract term plus three years.
iv. If Contractor does not produce sufficient documentation as described above at financial
review visits, BCDHHS has the right to recapture any unsupported payments.
C. Payments
i. Payments will be made to Contractor based on the actual calculated cumulative funding
gaps identified in each service delivery allocation area, up to the total amount identified in
the service delivery area budget in Section 1.B above.
Each funding gap shall be paid proportional to the percent of Boulder County residents
served by each unique program. For example, if 80% of a program’s clients are Boulder
County residents, then 80% of the funding gap may be covered by this Contract. Contractor
shall not invoice BCDHHS for services delivered to any non-Boulder County residents.
ii. Monthly invoices and supporting documentation must be submitted in a timely manner and
in accordance with the terms of the Contract in order to receive payment.
iii. BCDHHS will reimburse Contractor within 30 days of receipt and approval of a fully-
supported and payable invoice. BCDHHS will follow-up with Contractor within 15 days of
receipt should there be any questioned or unsupported costs.
D. Internal Controls
i. Contractor shall maintain written internal control policies and procedures around financial
and accounting practices, including procurement policies and procedures.
ii. Confidentiality of Client Information and Records: Contractor shall maintain best practices
for safeguarding confidential information, including signed certification from Contractor’s
directors, officers and employees.
iii. Conflict of Interest: Contractor shall maintain best practices regarding conflicts of interest,
including signed certification from Contractor’s directors, officers and employees.
iv. Written policies and procedures shall be made available to BCDHHS during financial
review visits or upon request. During the Contract term, BCDHHS will request to review
Contractor’s procurement policy.
3. Schedule of Attachments
2021 MHP Task Order 2021-01 Amendment 7
The following attachments to this Exhibit are hereby attached and incorporated by this reference:
A. Exhibit B-1, Sample Income Statement
B. Exhibit B-2, Monthly Invoice Template Cover Sheet
C. Exhibit B-3, Sample Monthly Invoice Program Detail with % Boulder County Residents as
Multiplier
2021 MHP Task Order 2021-01 Amendment 8
EXHIBIT B-1
SAMPLE INCOME STATEMENT
2021 MHP Task Order 2021-01 Amendment 9
EXHIBIT B-2
MONTHLY INVOICE TEMPLATE COVER SHEET
Service Delivery Area/Team
Jul-Dec 2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020
Total
Billed
% Billed
MESA $ 60,000.00
CRISIS
$ 57,000.00
EQUITY AND DISPARITY
$ 50,000.00
INTENSIVE OUTPATIENT SERVICES
184,720.50
$ -$
HOUSING & SUPPORTIVE SERVICES 208,036.50$ -$
HEALTH HOME & INTEGRATED
SERVICES
90,150.00$ -$
SCHOOL BASED, EARLY
CHILDHOOD, EARLY INTERVENTION
& PREVENTION SERVICES
95,342.00
$
-$
BEHAVIORAL HEALTH HOME
SERVICES
756,295.50$ -$
COMMUNITY INFANT PROGRAM 171,755.50$ -$
JAIL AND PACE SERVICE 101,137.50$ -$
OLDER ADULT SPECIALIZED
SERVICES
37,150.50
$ -$
Total 1,811,588.00$ -$ -$ -$ -$ -$ -$
2021 MHP Task Order 2021-01 Amendment 10
EXHIBIT B-3
SAMPLE MONTHLY INVOICE PROGRAM DETAIL
WITH % BOULDER COUNTY RESIDENTS AS MULTIPLIER
2/20/2020
F BOULDER COUNTY, INC.
Boulder County TO1
For the Six Months Ending Tuesday, December 31, 2019
SAMPLE DOCUMENTATION BY PROGRAM
Jan-2020 Jan-2020
Actual YTD
Revenues and Support
Medicaid Capitation 144,758. 1,129,718.
Net client & third-party revenue 31,195. 423,460.
State/Federal revenue 38,616. 250,015.
Local government contracts (39,106). 350,110.
Public support & Donated Space 25,603. 159,875.
Other revenue 10. 10.
Total Revenues and support 201,076. 2,313,188.
Expenses
Employee compensation 180,694. 1,062,927.
Indirect Overhead 78,951. 474,920.
Employee benefits 32,604. 207,808.
Staff Recognition &Training 35. 56.
Purchased Services 710. 4,744.
Client related 1,677. 4,766.
Cost of Goods sold 1,965.
Occupancy 11,677. 73,223.
Bad debt 27,184.
Communications 1,831. 7,684.
Employee expenses 623. 4,858.
Equipment expense 19.
License, fees and penalties 148.
Outside services 1,266. 6,022.
Postage and shipping 4. 197.
Supplies 1,205. 8,146.
Travel and meetings 235.
Vehicle expense 126.
Depreciation 5,108. 31,591.
Depreciation Adjustment Per Contract (5,108). (31,591).
Net Income (Loss) from Operations (135,805).
Donations 25,603. 159,875.
TOTAL Number of Clients Served 100
Total Expenses 336,881. 2,044,902.
Boulder County Residents Served 80
% of Boulder County 0.8
Net Income (Loss) From Operations (135,805). 268,286.
Requested Payment 108,643.91
Quality Check -80%
Allocation Balance Remaining -