SAMPLE CONDITIONAL
JOB OFFER LETTER
[DATE]
RE: Conditional Offer of Employment & Notice of Conviction Background Check
Dear [APPLICANT NAME]:
We are writing to make you a conditional offer of employment for the position of [INSERT
POSITION]. Before this job offer becomes final, we will check your conviction history. The form
attached to this letter asks for your permission to check your conviction history and provides more
information about that background check.
After reviewing your conviction history report, we will either:
a. Notify you that this conditional job offer has become final; or
b. Notify you in writing that we intend to revoke (take back) this job offer because ofyour
conviction history.
As required by California law, we will NOT consider any of the following information:
• Arrest not followed by conviction;
• Referral to or participation in a pretrial or posttrial diversion program; or
• Convictions that have been sealed, dismissed, expunged, or pardoned.
As required by the California Fair Chance Act, we will consider whether your conviction history is
directly related to the duties of the job we have offered you. We will consider allof the following:
• The nature and seriousness of the offense
• The amount of time since the offense
• The nature of the job
We will notify you in writing if we plan to revoke (take back) this job offer after reviewing
your conviction history. That decision will be preliminary, and you will have an opportunity
to respond before it becomes final. We will identify conviction(s) that concern us, give you a
copy of the background check report, and allow you at least 5 business days to respond with
information showing the conviction history report is inaccurate and/or with information about your
rehabilitation or mitigating circumstances.
We will review any information you timely submit and then decide whether to finalize ortake
back this conditional job offer. We will notify you of that decision in writing.
Sincerely,
[EMPLOYER]
Enclosure: Authorization for Background Check (as required by the U.S. Fair Credit Reporting
Act and California Investigative Consumer Reporting Agencies Act)
CRD-ENG / Conditional Job Offer Letter / March 2023
