Acceptable Use Policy for Computer Usage
Responsible Office: University Systems and Networking Original Effective Date: 02/17/2013
Responsible Official: Assoc VP of Systems and Networking Revised: 04/20/2023
The computing and electronic communications facilities at Fairleigh Dickinson University support the
instructional, research, and administrative activities of the University. Users of these facilities may have
access to University resources, sensitive data, and external networks. Consequently, it is imperative for
all users to behave in a responsible, ethical, and legal manner. This document presents specific
guidelines for appropriate behavior and use of FDU computing resources.
SCOPE
These guidelines apply to all users of FDU computing resources. Users include all students, faculty, staff,
visiting faculty, volunteers, guests of the administration, and external individuals or organizations.
Computing resources include, but are not limited to, desktop and laptop computers, file servers, smart
phones, email and electronic communications, software, University-assigned email accounts, data
storage, and networking equipment used to link these components together and to the Internet, whether
owned, leased, or licensed by FDU. In addition, computing resources include use of the University
network via a physical or wireless connection, regardless of the ownership of the computer or device
connected to the network. Moreover, this policy applies to all usage of university computing resources,
whether that usage occurs through a university owned device or personal device.
University property, including computing resources, are provided to you for University business. Although
security protocols have been put in place to restrict access to computing resources to protect them
against unauthorized access by external parties, it is important that all members of the University
community take appropriate measures to safeguard these resources.
Users – and not the University -- are responsible for the materials that users prepare, receive, or transmit
through computing resources. Thus, as a condition of using the University's computer system, all users
represent that they are in compliance with applicable laws and University policies, including l federal,
state, and international copyright and other intellectual property laws and laws regarding defamation.
ACCEPTABLE USE
Those who make use of the FDU computing resources are required to behave in a manner consistent
with FDU's codes of conduct. As a user of this network, you agree to the following usage guidelines:
1. You will not use an account that does not belong to you. You will use only the computers,
computer accounts, and computer files for which you have authorization. You may not
share accounts, files, or access to computer resources with any unauthorized person.
2. You are responsible for any computer account you have been given. You will set a
password on the account that is in compliance with university password policies, and you
may not share this password with any other person. If you discover that someone has
made unauthorized use of your account, you should change your password immediately
and immediately report the event to one of the individuals listed in Appendix 1.
3. You agree not to intentionally seek out information about, copy, or modify password files,
other users' files, or disks and tapes belonging to other people, unless specifically
authorized by those persons, whether at FDU or other facilities.
4. You should not attempt to decrypt material to which you are not entitled or attempt to gain
rights you have not been specifically granted by the owner. If you observe or discover a
gap in system or network security, you agree to inform one of the individuals listed in
Appendix 1 and not to exploit the gap.
5. You agree to refrain from any activity that interferes with a computer's operating system
or its logging and security systems, or that may cause such effects. Additionally, users
are not authorized to remove any security software installed on FDU equipment by
FDU Systems personnel.
6. You must be sensitive to the public nature of computing resources and agree not to
transmit, post, or otherwise display material that is threatening, obscene, harassing, or
defamatory. The use of University computing resources to libel, slander, or harass any
other person is not allowed and could lead to University discipline as well as legal action
by those who are the recipients of these actions.
7. You agree not to make copies of or distribute software the University owns or uses under
license, unless the owner of the software or the owner of the license has specifically
granted permission to copy. If in doubt as to whether you have permission to copy
software, assume you don't.
8. Messages, statements, and declarations sent as electronic mail or public postings should
be treated as if they were tangible documents. From electronic identifiers used in the
transmission of messages, addressees can see the University is the source of the
message or its system is being used to transmit it, similar to how letterhead or return
addresses on a tangible document would identify the University. Therefore, as a
representative of the FDU community, you are expected to respect the University's good
name in your electronic dealings with those both within and outside the University.
Moreover, in so far as employees make use of FDU computing resources to relay
personal opinions, it is their obligation to make sure that no addressee can infer that their
personal opinions are necessarily shared or authorized by the University, and they are
obligated to clearly identify their opinions as their own and not those of the University.
9. You agree not to create, alter, or delete any electronic information contained in any
system that is not your own work, unless specifically authorized by the owner of that
information.
10. You agree not to create, send, or forward electronic chain mail letters. You agree not to
attempt to alter or forge the “From” line or any other attribution of origin contained in
electronic mail or postings. You agree not to use any of the University systems for
sending what is commonly referred to as “SPAM” mail (unsolicited bulk email).
11. You may l not use FDU computing resources as a means of obtaining unauthorized
access to any other computing systems.
12. FDU's data storage on University servers, hosted servers, third party storage, or hosted
storage, is an FDU computing resource with costs attached and should be used with care
and discretion. It is primarily meant for current class work, research and development
projects, business files, and temporary storage of other files. Users are expected to keep
their disk usage reasonably minimized, in keeping with their University role.
13. Network addresses such as TCP/IP addresses and machine addresses are assigned by
University Systems and Networking staff and may not be altered or otherwise assigned
without the explicit permission of the Associate Vice President of Systems and
Networking (or other designee). In addition, no equipment may be attached to the
network without the explicit permission of the Associate Vice President of Systems and
Networking (or other designee). This applies to all staff as well as academic
departments.
14. FDU's computing resources are not to be used for the transmission of commercial or
personal advertisements, solicitations, and promotions or for extended reproduction of
political, ideological or commercial material originated by a person or organization. This
includes but is not limited to the execution of revenue-generating advertising programs
which pay users when the programs are run. The Associate Vice President of Systems
and Networking (or other designee) may suspend this rule when it is in FDU's best
interest to permit such activity.
15. Users may not contract with external Internet services, service providers, or the like
without the explicit written approval of the Associate Vice President of Systems (or
designee) and Networking and compliance with Finance and Office of General Counsel
policies.
16. Without the explicit written permission of the Associate Vice President of Systems and
Networking (or designee) you agree not to run any of the following protocols or services:
A. Port scanners, network monitors or other types of utilities that probe any
other computer, be they inside or outside FDU's network.
B. Routing or network serving protocols such as RIP, IGRP, OOTP or DHCP
on the network.
C. Daemons, processes or programs that accept incoming connections, as a
server would.
D. Streaming media servers or any other server that broadcasts continuous
data streams.
17. FDU's computing resources, including equipment, network, services, and wiring may not
be modified or extended beyond the areas of their intended use.
18. Network connections may not be used to provide network access to anyone outside the
University community or for any purposes other than those that are in direct support of
the academic mission of the University.
19. All computers connected to FDU’s network must run an operating system and
configuration that is supported by its vendor with regard to security patches and updates,
as well as antivirus software with current virus definitions. It is the user’s responsibility to
keep their virus definitions up to date and to apply all critical operating system updates.
More information is available at https://it.fdu.edu or submit questions through the SAMI
Support portal or by emailing [email protected].
20. Users may not alter the operating system or configuration of University owned computers
without the explicit written authorization of the Associate Vice President of Systems and
Networking (or designee).
PERSONAL USE
Computing resources are created to support the instructional, research, and administrative activities of
the University, and are the property of the University. Personal use of the University’s computing
resources, except for students enrolled at the University, should be incidental and kept to a minimum.
Use of such resources by an employee for other than work-related matters should be reasonable and
limited so that it does not prevent the employee from attending to and completing work effectively and
efficiently, does not incur additional cost to the University, and does not preclude others with work-related
needs from using the resources, including the shared campus and Internet bandwidth.
Department Heads and other administrators may enact additional restrictions to further limit employees’
personal use of University computing resources. These restrictions may include but are not limited to:
limiting time spent reading or writing personal email or visiting web pages, and limitations on acceptable
content due to the possible exposure of screens to other individuals.
Human Resources must be
consulted, in advance, about any proposed restrictions.
SECURITY
Users should use reasonable available methods to safeguard their data, including regular changes of
passwords, and encrypting sensitive data. In the event that files have been corrupted as a result of
intrusion, you should notify a system administrator immediately. Please note that FDU’s computing
resources are not completely secure. It is possible that others will be able to access files by exploiting
shortcomings in system security. For this and other reasons, FDU cannot assure confidentiality of files
and other transmissions.
The Office of Information Resources and Technology (“OIRT”) and each of its departments attempt to
provide reasonable security against damage to files stored on FDU's computing resources by filtering all
outgoing and incoming electronic mail for viruses and junk mail and making regular backups of systems.
In connection with the University’s migration to Office 365, the University adopted a policy of retaining
copy of each fdu.edu email for three (3) years. This means, regardless of individual user action, the
University will maintain a copy of all email traffic for a period of 3 years.
In the event of lost or damaged files, a reasonable attempt will be made to recover the information;
however, the University and the University Information Technology staff cannot guarantee recovery of the
data or loss of data due to media failure, floods, fires, etc.
OIRT and each of its departments will make reasonable attempts to provide error-free hardware and
software on our computing resources, however, it is not possible to guarantee this, and information
provided by staff members is not guaranteed to be correct.
PRIVACY
Users should exercise caution when storing any confidential information in electronic format, because the
privacy of such information cannot be guaranteed. User(s) must be aware that any personal files,
including e-mail, maintained on University computing resources are University property and are subject to
University storage, retrieval, and review. Individuals using FDU computing resources should have no
expectation that any information transmitted through or stored on FDU computing resources, whether the
information is contained on a computer hard drive, computer disks, University or third party server or in
any other manner, will be private. By using FDU computing resources, the user consents to the
University’s (and its designees’, both internal and external) access to their electronic files, documents,
and materials stored, transmitted, or otherwise accessible on those resources.
Examples of where the University might access a user’s electronic files include system backups, which
access all files in a user's account; software upgrades which may require editing startup files in a user's
account; diagnostic and trouble-shooting activities, which may, for example, require viewing the address
headers of e-mail messages to determine the cause of problems; keystroke monitoring of sessions to
determine inappropriate use of the computing facilities; searches in connection with a litigation,
threatened litigation, governmental proceeding or investigation; investigation of a possible data breach;
investigation of possible breach of University policy, rules, handbooks, or protocols; and other measures
to safeguard the University’s systems and compliance with laws. These examples are not intended to limit
the University’s right to access a user’s electronic files under circumstances deemed appropriate by the
University. In such situation(s), University computer resources in the possession of a user, or otherwise
assigned to an individual, may be accessed, reviewed, duplicated, stored, and forwarded by appropriate
personnel without the user's permission or knowledge.
Without limitation, because employees are granted access to and use of FDU computing resources to
conduct University business, the University reserves the right to access electronic mail messages left on
or transmitted through the University's computing resources. Employees should not assume that such
messages are private and confidential or that the University or its designated representatives will not
have a need to access and review this information.
The Family Education Rights and Privacy Act (FERPA) binds all users who have access to student data
and this policy is subject to FERPA requirements. In general, FERPA gives students more control over
their educational records, and it prohibits educational institutions from disclosing “personally identifiable
information in education records” without the written consent of the student (subject to specified
exceptions). To find out specifically what information you may or may not give out and to whom,
contact the office of the Vice President for Student Affairs.
POLICY VIOLATIONS
Policy violations should be reported immediately to any one of the individuals listed in Appendix 1.
Violations of this policy will be addressed as described in the Student, Faculty and/or Employee
Handbooks, any relevant contracts, and, if applicable, State and Federal law or regulations. University
students and employees who violate this Policy will be met with appropriate disciplinary action, up to and
including dismissal, expulsion, or termination from the University. Third parties who violate this Policy may
have their relationship with the University terminated and their access to campus restricted. In addition, a
user's system privileges can be suspended for a specified time period or revoked and/or a monetary fine
may be imposed on those in violation to reimburse the University for the staff time and other costs of
investigating and rectifying the violation.
The University reserves the right to suspend computing resource privileges while investigating a
complaint or troubleshooting a system or network problem.
This policy is subject to revision. Comments and suggestions are welcome and should be sent to Stuart
Alper, Associate Vice President of Systems and Networking, mailstop T-BH1-01, or [email protected].
This document is available electronically on https://IT.FDU.EDU .
It is the user's responsibility to remain informed about the contents of this document.
Appendix 1
Contacts
Stuart Alper Associate Vice President of Systems and Networking
Mailstop T-BH1-01 201-692-2414 stuper@fdu.edu
Saul Kleinman Associate Vice President of Management Information Systems
