2
Table of Contents
I. Introduction ........................................................................................................................... 4
A. Purpose .......................................................................................................................... 4
B. Prefatory Disclaimer ...................................................................................................... 4
II. Teaching ............................................................................................................................... 4
A. Course Administration .................................................................................................. 5
1. Teaching Assignments and Class Cancellation .......................................................... 5
2. Course Policies .......................................................................................................... 5
3. Course Proposals to the COI ...................................................................................... 9
4. Evaluation of Student Work ...................................................................................... 10
5. Course Grades ......................................................................................................... 14
6. Course Evaluations .................................................................................................. 17
B. Academic Advising ..................................................................................................... 19
1. First-Year and Sophomore Advising ......................................................................... 19
2. Major Advising .......................................................................................................... 19
3. Transfer, International, and Visiting Student Advising ............................................... 21
4. Registration (formerly called Program Planning) ...................................................... 22
5. Other Advising Matters ............................................................................................. 23
C. Academic Services and Facilities .............................................................................. 24
1. Barnard Library and Academic Information Services (BLAIS) ................................... 24
2. Writing and Speaking Programs ............................................................................... 27
3. Instructional Support ................................................................................................ 27
III. Research and Professional Development ....................................................................... 30
A. Faculty Diversity and Development ........................................................................... 30
B. Annual Reports On Progress by Full-time Faculty ................................................... 31
C. Faculty Reappointment, Tenure, and Promotion Reviews ....................................... 31
D. Internal Grants and Research Support ...................................................................... 32
1. Summary of Internal Grants and Research Support Available By Rank .................... 32
2. Internal Grants and Awards ...................................................................................... 33
3. Honorary Chairs and Professorships ........................................................................ 35
4. Additional Research Support for Newly Hired Assistant Professors .......................... 35
5. Leaves of Absence ................................................................................................... 36
E. Institutional Funding and Sponsored Research ........................................................ 43
F. Research Policies and Regulation .............................................................................. 43
1. Institutional Review Board (IRB) ............................................................................... 43
2. Institutional Animal Care & Use Committee of Columbia University (IACUC) ........... 43
3. College Policy on Conflict of Interest and Commitment ............................................ 44
4. College Policy on Intellectual Property and Copyright .............................................. 44
5. College Policy on Scientific Misconduct .................................................................... 44
IV. Service and Governance .................................................................................................. 44
A. Faculty Meetings ......................................................................................................... 44
B. Faculty Governance .................................................................................................... 45
1. Rules of Order and Procedures for Elected and Standing Appointive Committees ... 45
2. Committee Membership and Faculty Divisions ......................................................... 45
3. Elected, Appointive, and Ad Hoc Committees .......................................................... 46
4. Appointed Faculty Service Positions ........................................................................ 47
3
C. Department Chairs & Program Directors ................................................................... 48
1. Roles and Responsibilities of Department Chairs and Program Directors ................ 48
2. Chair’s Timeline ....................................................................................................... 49
3. Compensation for Chairs and Directors .................................................................... 49
4. Department/Program Faculty Relations and Personnel Matters ............................... 49
5. Department/Program Curriculum Administration ...................................................... 56
6. Major Advising and Student Relations ...................................................................... 58
7. Department/Program Budget Administration ............................................................ 62
V. Campus Services .............................................................................................................. 66
A. Communications ......................................................................................................... 66
B. Human Resources ....................................................................................................... 66
C. Health, Welfare, and Housing Benefits…………………………………………………….65
D. Information Technology (BCIT) and Computer Support ........................................... 66
1. BCIT Service Desk ................................................................................................... 68
2. User Accounts .......................................................................................................... 68
3. gBear and Google Apps for Education ..................................................................... 68
4. myBarnard Portal ..................................................................................................... 68
5. Office Computers and Software................................................................................ 69
6. File Storage .............................................................................................................. 69
7. Wireless Networks on Campus................................................................................. 69
8. Classroom Technology and Computer Labs ............................................................. 70
9. Barnard College Acceptable Use Policy ................................................................... 70
D. Room Scheduling & Events Management ................................................................. 70
E. Facilities Services........................................................................................................ 71
F. Mail Service .................................................................................................................. 71
G. Telephone and Fax Service ........................................................................................ 72
H. Public Safety ................................................................................................................ 72
1. Securing Personal and College Property .................................................................. 72
2. Closing and Locking of Rooms ................................................................................. 72
3. Identification Cards................................................................................................... 72
4. Office Keys ............................................................................................................... 72
5. Lost and Found ........................................................................................................ 73
I. Student Health Services ............................................................................................... 73
1. Primary Care Health Service .................................................................................... 73
2. Disability and Counseling Services ........................................................................... 73
VI. College Policies ................................................................................................................ 74
A. Policies Related to Instructors ................................................................................... 74
B. College-Wide Policies ................................................................................................. 75
VII. Online Resources ............................................................................................................ 76
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I. Introduction
A. PURPOSE
This Handbook is intended to serve as a convenient source of information for Instructors (as
defined below) at Barnard College. It provides an overview of the policies and procedures
governing academic affairs, as well as faculty benefits, campus services, and other resources
available at the College.
As used in this document, “Instructors” at Barnard College include the Members of the Faculty
of Barnard College (as defined below) as well as others teaching with part-time or full-time
teaching appointments. The Faculty of Barnard College
1
includes the ranks of Assistant
Professor, Associate Professor,
Professor, Assistant Professor of Professional Practice, Associate Professor of Professional
Practice, Professor of Professional Practice, Lecturer, Associate, Senior Lecturer, and Senior
Associate (collectively, “Members of the Faculty”). The term “faculty” may be used to refer to
both the Members of the Faculty of Barnard College and Instructors. All Instructors are
appointed formally by the Provost and Dean of the Faculty (hereafter “Provost”) or designee.
Members of the Faculty are appointed upon recommendation to the President subject to the
policies established by the Board of Trustees, the terms of any current written agreement with
Columbia University, and the Code of Academic Freedom and Tenure (Academic Code).
The Faculty Handbook is compiled and maintained by the Office of the Provost. Errors and
omissions in this edition should be communicated to the Provost’s Office (110 Milbank Hall, ext.
4-2708, [email protected]). Further information, including the most current guidelines and
forms, are also available on the Provost’s website at http://barnard.edu/provost.
B. PREFATORY DISCLAIMER
This Handbook is an informal reference and is not a vehicle for official announcements of
Barnard College regulations and policy, nor is it a contract between the College and the Faculty
and Instructors. It reflects current policies and procedures to every extent possible and, as such,
is subject to revision without prior notice. Should there be any disagreement between this
Handbook and the Academic Code, the Statutes of Barnard College, or the Collective
Bargaining Agreement between Barnard College and the Barnard Contingent Faculty, UAW,
Local 2110 the latter documents will control.
II. Teaching & Faculty
1
Membership in the Faculty is governed by the Statutes of the College.
5
A. Course Administration
1. Teaching Assignments and Class Cancellation
a. Course Schedule
Department chairs and program directors make teaching assignments and determine course
meeting times. The Office of the Registrar makes room assignments. Course schedule
information is published in the online Barnard College Course Catalogue at
http://catalog.barnard.edu
and the Columbia University Directory of Classes at
http://www.columbia.edu/cu/bulletin/uwb.
b. Cancellation of Courses
Any course (other than an independent study) may be cancelled at the discretion of the Provost
upon discussion with the department chair or program director. In instances of low enrollment,
Instructors with fewer than five students at the first meeting should inform the department chair
or program director, who will notify the Office of the Provost. The Provost will decide to continue
or cancel the course, following appropriate consultation with the Instructor and department chair
or program director.
c. Instructor Office Hours
All Instructors are expected to schedule at least two hours per week of regular office hours and
be available to students at other times by appointment if necessary, especially during program
planning periods.
d. Instructor Absences
An Instructor who needs to be absent from or cancel a scheduled class must inform the
department chair or program director of the absence and provide a plan for another Instructor to
cover the class, or a plan for making up the instructional hours. Upon approval of the
department chair or program director, the Instructor should inform the students of the absence
or cancellation and alternative plan with as much notice as possible.
If an Instructor needs to cancel a scheduled class without prior notice to students, she or he
should inform the department chair or program director of the cancellation and notify the
department administrator, who should post a notice for students on the classroom door.
Instructors are not exempt from jury duty in New York City by virtue of their occupations, but
postpone of jury duty to the summer months may be requested through the local Commissioner
of Jurors.
2. Course Policies
a. Course Syllabi
Instructors must prepare a syllabus for each course they teach. In addition, Instructors must
prepare a syllabus for each proposed new course and for proposed changes to an existing
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course. The course syllabus should be distributed to students at the first class meeting and may
be posted to the CourseWorks site. Course syllabi should include the following:
• Instructor and course information – includes office hours, contact information, and class
meeting times.
• Expanded course description.
• Student learning outcomes – student-centered, measurable expectations of specific
skills, knowledge, or attitudes of students who successfully complete the course.
• Assignments and Expectations – includes guidelines for papers, reports, and other
assignments, including the degree to which collaboration is allowed; due dates (consult
the Academic Calendar at http://barnard.edu/registrar/academic-calendar
for College-
and University-wide deadlines); attendance policy; and expectations for participation.
• Evaluation – specifies the criteria/items that will comprise the grading scale. If
participation comprises more than 15% of the final grade, you must describe what it
constitutes.
• Required texts.
• Course outline – an outline of topics to be covered, required readings, and associated
dates.
• Inclusion or mention of the Barnard College Honor Code (see section II.A.4.a. below or
visit http://barnard.edu/dos/honorcode)
.
• Inclusion or mention of the Barnard College Wellness Statement from the Committee on
Instruction (see section V.I.2. below or visit
http://barnard.edu/blais/facultyresources#wellness)
.
• Inclusion of the Office of Disability Services (ODS) statement for students with
disabilities (see section II.A.2.e. below or visit
http://barnard.edu/provost/teaching/courses)
.
• Statements regarding any other classroom policies such as limitations on use of laptops
and other electronic devices in class (such limits are at the discretion of the Instructor
except where required by a student with a disability).
b. Managing Courses on CourseWorks
Barnard and Columbia use the web-based CourseWorks system to manage courses. Using
CourseWorks, Instructors can access course rosters; upload syllabi; post, collect, and return
assignments with comments; upload all types of files (including videos) that only the class can
access; send announcements to the class; manage online discussions; and more. Some
materials may be made available beyond the registered class participants. Instructors can log
into CourseWorks at http://courseworks.columbia.edu
using their UNI and UNI password.
For more information about how to use CourseWorks, including a guide to getting started, an
FAQ, and tutorials, visit http://courseworks.columbia.edu/welcome/faculty.html.
c. Course Textbooks
Ordering Course Textbooks
Instructors are expected to order the books that students purchase from nearby bookstores at
least one month before the beginning of the semester. The following bookstores serve the
campus community:
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Columbia University Bookstore (854-4265) Lerner Hall, Broadway at 115th Street
Book Culture (865-1588) 536 W. 112th Street
Posting Textbook Requirements
To comply with federal guidelines under the Higher Education Opportunity Act (HEOA),
Instructors must provide students with textbook information by entering it into CourseWorks. A
textbook is defined as any book with an ISBN. The textbook information entered into
CourseWorks need not be complete, and can be updated at any time. If the course does not
have required textbooks, Instructors must indicate so in CourseWorks. Textbook information
must be available to students every year by the time of advance program planning in April and
November.
Instructors may find more information in the online CourseWorks Textbook Instructions at
http://barnard.edu/academics-library/provost-dean-faculty/teaching-curriculum/online-
courseinformation and FAQ at
https://courseworks.columbia.edu/welcome/txtbooks_faq.html?inner_support=1.
d. Religious Holidays
It is the College’s policy to respect the religious beliefs of students and employees. In
compliance with New York State law, no student will be penalized for absence due to religious
beliefs. Each student who is absent from class because of religious beliefs will be given an
equivalent opportunity to make up or satisfy the academic requirements involved. If a suitable
arrangement cannot be worked out between the student and the Instructor, the Instructor should
consult the Dean of Studies. If an additional appeal is needed, it should be taken to the Provost.
Instructors should plan their syllabi to avoid conflicts with religious holidays to the extent
possible. The major Christian, Islamic, and Jewish religious holidays during the school year are
listed on the Provost’s Office website at the link below. Please note that the Islamic and Jewish
holidays begin on sundown of the preceding day.
For the College’s complete policy, see
http://barnard.edu/provost/institutional-
policies/religiousholidays.
e. Administering Coursework for Students with Disabilities
In accordance with federal law, it is the College’s policy to provide reasonable accommodations
to meet the needs of students with documented disabilities, such as extended time or modified
formats for exams, assistive technology, readers, note takers, and the use of a recording
device.
Students who anticipate needing disability-related exam or classroom accommodations are
required to register with the Center for Accessibility Resources & Disability Services (CARDS),
then self-identify and meet with their Instructors to discuss their needs at the beginning of each
semester. All students with disabilities who are registered with CARDS are provided a copy of
the College’s policy on this matter. Instructors who wish to receive a copy, or who have any
questions, should visit the CARDS website at http://www.barnard.edu/disabilityservices.
8
Instructors must include the following statement on their course syllabi, which explains how to
access accommodations:
If you believe you may encounter barriers to the academic environment due to a
documented disability or emerging health challenges, please feel free to contact
me and/or the Center for Accessibility Resources & Disability Services (CARDS).
Any student with approved academic accommodations is encouraged to contact
me during office hours or via email. If you have questions regarding registering a
disability or receiving accommodations for the semester, please contact CARDS
at (212) 854-4634, cards@barnard.edu, or learn more
at barnard.edu/disabilityservices. CARDS is located in 101 Altschul Hall.
f. Class Attendance and Students in Academic Difficulty
Students are expected to attend classes regularly, and Instructors are encouraged to record
absences and lateness. In case of frequent or prolonged absence, the Instructor may deny a
student the privilege of making up work or taking the final examination.
Instructors should notify the appropriate Class Dean about any student with prolonged absence
in a timely manner, as they become aware of the absence.
All Instructors at Barnard and Columbia are asked to submit online reports to the appropriate
Deans’ offices every semester regarding students in academic difficulty.
Forms for reporting students in academic difficulty are distributed electronically each semester.
As an alternative to the form, Instructors may call the Dean of Studies office at ext. 4-2024.
g. Letters of Recommendation
Writing letters of recommendation is a responsibility of all instructors. Instructors are reminded
that the Family Educational Rights and Privacy Act of 1974 (FERPA) requires that students be
permitted access to their official educational records, including letters of recommendation and
interdepartmental memoranda, unless they waive their right to access.
h. Auditors
A student or alumna may audit a Barnard course with permission from the Instructor. Instructors
are under no obligation to grant permission, although it is a privilege regularly extended to
Barnard alumnae. No credit is given for a course taken on an audit basis and no
acknowledgment is made on a transcript. Auditors may join in discussion only at the discretion
of the Instructor.
Columbia University’s School of Professional Studies may also refer auditors to lecture courses
through its Auditing Programs. Auditors are not permitted to attend seminars, limited enrollment
courses, or courses above the 4000 level. If you have questions about auditors referred to your
course by Columbia, or do not wish to admit these auditors to your class, contact the Associate
Dean of Academic Affairs, School of Professional Studies, Columbia University, at ext. 4-3771.
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3. Course Proposals to the COI
a. Course Proposals to the Barnard COI
The Barnard College Committee on Instruction (COI) must approve:
• New courses;
• Substantive changes to existing approved courses (defined as changes to the course
subject area code, course prefix, course number, course points, course title, and course
type); and
• Courses that have not been taught for five or more years.
Course proposals to the COI should be submitted to the Office of the Provost in 110 Milbank
Hall or by email to the Academic Affairs Coordinator in the Provost’s Office. The instructions for
submitting course proposals to the Barnard COI may be found on the Provost’s website at
http://barnard.edu/provost/teaching/courses.
The Office of the Provost will announce specific dates for course proposal submission each
semester, but generally the following timeline applies:
• Fall courses – Proposals due the first Monday of February
• Spring courses – Proposals due the first Monday of October
Proposal forms from new Instructors will be accepted after the submission deadlines. The
Provost may exercise discretion in approving a fall course when the submission of the course
proposal occurs during the summer holiday.
Following COI review, the Office of the Provost will convey the committee’s recommendation to
the Instructor, the department chair or program director, and the department assistant or
administrator; the COI may require or recommend modifications.
New courses approved by the COI are brought to the full Faculty at the subsequent Faculty
Meeting where they must be approved by a majority vote of the Faculty.
The department assistant or administrator is responsible for adding all new courses and
changes to existing courses to the online Course Inventory Management (“CIM”) and the
department or program’s page in the online Course Catalogue.
a. Course Proposals to the Joint CC-GS COI
Inter-school courses or courses with administration shared between a Barnard and Columbia
department, require approval by both the Barnard COI and the joint Columbia College-General
Studies COI. It is the responsibility of the department proposing the course to see that it is
submitted to and approved by the joint CC-GS COI. Instructions for submitting proposals to the
joint CC-GS COI can be found at https://www.college.columbia.edu/coi-procedures.
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4. Evaluation of Student Work
a. Honor System
The “Honor System” refers to the combination of the Honor Code, the Honor Board, and the
members of the entire Barnard community who together strive toward building a community of
academic integrity.
The Honor Code is a vital part of the Barnard community because it helps to shape the
character of the College. In registering at Barnard, and as part of enrollment confirmation each
subsequent semester, every student agrees to maintain the Honor Code. Barnard students
reaffirm their acceptance of the Honor Code each semester as part of enrollment confirmation.
Columbia students commit themselves to the Honor Code upon enrolling in a Barnard course.
The Honor Code states
2
:
We, the students of Barnard College, resolve to uphold the honor of the College by
engaging with integrity in all of our academic pursuits. We affirm that academic integrity is
the honorable creation and presentation of our own work. We acknowledge that it is our
responsibility to seek clarification of proper forms of collaboration and use of academic
resources in all assignments or exams. We consider academic integrity to include the
proper use and care for all print, electronic, or other academic resources. We will respect
the rights of others to engage in pursuit of learning in order to uphold our commitment to
honor. We pledge to do all that is in our power to create a spirit of honesty and honor for its
own sake.
Instructors must include information about the Honor Code in their course syllabi and are
encouraged to discuss how the Honor Code is applicable to the particular course and its
assignments. This will ensure that Columbia students who take Barnard courses are aware of
Barnard’s Honor Code. Instructors are also expected to promote honesty in their courses and
may report incidents of suspected cheating to the Dean of Studies, as their discretion.
The Honor Board is responsible for developing and following its rules of procedure in
consultation with the adviser to the Board, and for educating the community about the Honor
System. More information on the composition and meeting schedule of the Honor Board can be
found here: http://barnard.edu/honor-code/honor-board.
b. Scheduling of All Course Work Other Than the Final Assignments and Exams
Scheduling
Instructors should avoid scheduling examinations on major religious holidays, although students
who observe religious holidays while classes are in session are responsible for the work missed
and all subsequent deadlines.
2
Revised by the Honor Board in Spring 2016, this version of the Honor Code is effective as of August
2016.
11
Instructors should arrange coursework so that a mid-term examination, paper, or other
cumulative assignments will yield a tentative grade for every student no later than the sixth or
seventh week of the semester.
Instructors should return all written work to students in a timely manner with appropriate
feedback. The Dean of Studies requests reports on all students whose work is unsatisfactory
after the midterm. It is important that Instructors submit these reports so that a student with
academic problems may receive timely remedial action.
Instructors are not required to give make-up examinations to students absent from previously
announced examinations. An Instructor who is willing to give a make-up examination may
require acceptable evidence of illness or other extenuating circumstances from the appropriate
class dean in the Dean of Studies Office.
c. Final Papers
The deadline for final papers in a course with a final examination is two weeks before the first
day of the final examinations. Papers should not be accepted during the reading period or the
examination period. This regulation is intended to relieve students of the burden of completing
term papers while studying for final examinations and the Instructor of the necessity of reading
papers while preparing course grades.
In a course without a final examination, the deadline for final papers is the last day of classes.
d. In Class Final Examinations
Scheduling of In Class Final Examinations
The Office of the Registrar issues the schedule for final examinations. Exact times and room
numbers for individual examinations are posted on the Registrar website at least four weeks in
advance of final examinations. Class meetings may not be extended into the required reading
period, as designated by the Academic Calendar.
Consult https://barnard.edu/registrar/academic-calendar
for specific dates.
Instructors must strictly observe the examination schedule and give examinations only during
the hours scheduled for them. The duration of all scheduled final examinations shall be no less
than two hours and no more than three hours.
Proctoring of Final Examinations
For regularly scheduled examinations, Instructors or their delegates (including fellow Instructors,
laboratory assistants, teaching assistants, or ODS staff, but not undergraduate students) must
proctor the examination and remain in the assigned room for the duration of the examination. All
students begin work on the examinations at the same time; a student who is late may not have
extra time. Students should sit in alternate seats wherever possible.
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Barnard examinations are given under the Honor Code; see section 4.a., above, for details.
Written Exams
Instructors may obtain examination blue books for written final examinations either from the
Purchasing department or their department assistant or administrator. Students should be
asked to use both sides of the page to minimize the number of books used.
In the event of a missing written exam, the Instructor should thoroughly investigate a student’s
claim that the exam has been lost since the time of the exam. Unless the student is clearly not
at fault, the Instructor must give the examination the grade F.
Students Leaving Scheduled Examination Early
Students who leave the examination room before the end of the scheduled period must submit
their written exam to the Instructor. The time of departure should be noted on the exam. The
responsibility for submitting the examination lies with the student.
Student Illness during Final Examinations
If a student becomes ill during the course of the examination, he or she must notify the
Instructor, give the examination book directly to the Instructor, and report to Health Services
directly from the examination room.
If less than an hour of the examination period has expired, a grade of DEF (deferred) will be
recorded on the student’s transcript and the student will take a deferred examination. Deferred
examinations will be given at the beginning of the following semester for these students and for
students absent from the examination (graded X) who have received approval for a deferred
examination because of an illness or other emergency.
If a student remains in the examination for more than one hour of a three-hour examination
period or more than 40 minutes of a two-hour examination period, the student will be graded on
the work completed, with the uncompleted work scored as a grade of zero.
Deferred Final Examinations
Deferred final examinations, given in September and January (see the Academic Calendar at
https://barnard.edu/registrar/academic-calendar)
and administered by the Office of the
Registrar, are permitted only for those students who were absent from the regular examinations
for reasons of illness or emergency and who have received authorization from their Instructors
and the Dean of Studies Office.
Student requests for absence from final exams for reasons of health or other emergencies must
be reported to the Instructor and to the Dean of Studies Office in person or by telephone on the
day of the examination. The Office of the Registrar will verify whether the student has medical or
other clearance, and will request copies of deferred examinations from Instructors when a
deferred examination has been approved.
Examinations missed in December are to be taken the following January. Those missed in May
are to be taken in September of the same year. If a student absents herself from a final or
13
deferred examination without a compelling and valid excuse, she will receive a grade of zero for
that examination.
Unexcused Absences from Final Examinations
A student who is absent without excuse from a regular final examination or a deferred final
examination shall receive a grade of zero for the examination. The final course grade will be
calculated with the zero score included.
Conflicts of Scheduled Final Examinations
A student with a conflict of scheduled examinations may take an examination at an alternative
time. Students who have four examinations within a 48-hour period or three examinations in a
24-hour period may also ask for a change of schedule. The Office of the Registrar will verify
exam conflict or hardships on a form the student then takes to the Instructor to request an
alternative exam time.
Courses Exempt from Final Examinations
Courses that emphasize skills and performance, courses that meet as seminars or colloquia,
and programs of independent work are exempt from the final examination requirement.
Requests for exemptions or take-home examinations for any other courses must have the
approval of the Committee on Instruction.
Out of Class Final Examinations
• It is understood that students will not be proctored during out of class exams and
therefore should be reminded that the rules of the honor code and disability
accommodations pertain to both in class and out of class exams
• Instructors who will be administering out of class final exams should refer to guidelines
and procedures listed on the COI website
• A take-home examination must not require research beyond the required reading for the
course;
•
The Instructor must indicate understanding of these guidelines in the request to the COI.
Examinations for Students with Disabilities
Consistent with section II(A)(2)(e) of this document (“Administering Coursework for Students
with Disabilities”), students seeking testing accommodations must register with the Office for
Disability Services (ODS) to arrange those accommodations.
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5. Course Grades
a. Grading System
Academic standing and eligibility for graduation are determined by both the total number of
courses completed and the grades achieved. The system used at Barnard is as follows:
A+, A, A-
Excellent
B+, B, B-
Good
C+, C
Satisfactory
C-, D
Unsatisfactory but passing
F
Failure
P
Passed without a specific grade on student’s election of P/D/F option
P*
Passed in a course for which only a grade of P or F is allowed
I
Incomplete
X
Absence from final examination
Y
For the first half of a two-semester course which the grade for the second
semester is the grade for the entire course
W
Approved withdrawal after “drop” deadline
UW
Withdrawal from a course without official notification to Registrar
DEF
Deferred examination
Pass/Fail grades are recorded for all students in certain courses, e.g., Physical Education
courses. Pass/Fail grades for individual students are subject to regulations described below. In
the computation of grade point averages, marks for courses are awarded on the following
scale:
A+
4.3
A
4.0
A-
3.7
B+
3.3
B
3.0
B-
2.7
C+
2.3
C
2.0
C-
1.7
D
1.0
F
0
To graduate, a student must maintain a cumulative average of 2.0 (C) for 122 (121 for transfer
students) or more points completed with passing grades. At the end of each term all records are
examined. Normally only those students who have completed 12 points with cumulative
averages of 2.0 or above are permitted to remain enrolled at the College. Students whose work
falls below the cumulative average of 2.0 may be permitted to continue at Barnard with
probationary conditions at the discretion of the Committee on Programs and Academic
Standing. Courses in which the student receives the grade of D may not be counted toward
major requirements or the minor option. Courses graded D that are retaken for a higher grade
15
will not receive degree credit when repeated. Both enrollments and grades appear on the
transcript.
b. Pass / D / Fail Option
3
A student may elect the Pass/D/Fail (P/D/F) option by submitting a Request for Pass/D/Fail
online via myBarnard before the firm deadline published in the Academic Calendar. Under the
P/D/F option the student is held responsible for fulfilling all course requirements. A grade of D or
F is not converted. The complete rules and instructions are available on myBarnard and on the
Registrar’s website at https://barnard.edu/registrar/barnardcoursework/pass-d-fail.
Of the 122 points required for the degree, students may elect P/D/F for a maximum of 23 points
of course work. This 23-point limit will count courses for which P/D/F is elected, regardless of
whether or not a student later uncovers her grade. Some courses record Pass/Fail grades for all
students enrolled, e.g., Physical Education classes and ENGL BC3191. These mandated
grades of P are not included in the maximum allowed. The P/D/F option cannot be elected for
First-Year Writing, First-Year Seminar, or any course designated to count toward the major or
the minor. (For students required to complete 120 points, the maximum is 21 points; for
students required to complete 121 points, the maximum is 22.)
No limitation is placed on the number of Pass grades that may be recorded in a single term,
except those rules that apply to Dean’s List, to eligibility for financial aid and/or scholarships,
and to the overall 23-point maximum.
Grades of P are not included in the grade point average. Grades of D or F, whether or not
received under the P/D/F option, are computed. If the total number of points excluded from
calculation in the grade point average exceeds 34, a sliding scale requiring higher qualifying
averages is used to determine eligibility for general honors at graduation. (Like courses graded
Pass, points credited for AP, baccalaureates, transfer work, study leave, and summer courses
are not calculated in the Barnard grade point average.)
A request for a course to be graded under the P/D/F option is irreversible after the deadline. No
P/D/F request will be honored after the deadline. After election of P/D/F, subsequent conversion
to a letter grade (uncovering) will not be allowed during the semester in which the course takes
place. Information on the grade assigned to a course taken P/D/F will not be released to the
student. Exception: If a student elected P/D/F in a course that subsequently is required for her
major or minor, the letter grade will be uncovered during her final semester, when the major (or
minor) department verifies that the course is a requirement.
Students may uncover their grades in any course that they initially elect to take P/D/F. Students
are able to see their grades on myBarnard at the end of each semester, and then decide
whether or not to uncover. Uncovering must be done by the registration deadline of the
semester following the one in which the P/D/F course was taken. Graduating seniors will not be
3
Revised P/D/F policy effective for all students as of Fall 2016.
16
allowed to uncover their grades in their last semester. To ensure equity and comparability, this
point applies to all graduating seniors, regardless of their official degree date.
f. Incompletes
A student may, for compelling reasons, request from her Instructor an Incomplete by means of
written approval on forms available at the Office of the Registrar. The deadline for filing the
Application for Incomplete is the last day of the reading period. However, in a course without a
final examination, the deadline is the day before the final paper is due if that date precedes the
last day of the reading period.
There are two Incomplete options. The “Early Incomplete” option requires submission of
unfinished work to the Registrar soon after the end of the term by the date designated in the
Academic Calendar and results in the removal of the “I” notation from the transcript. The second
option extends the deadline to the first day of classes for the next Autumn term, but the “I”
notation remains on the permanent transcript and is joined by the final letter grade. The full
regulations that apply to Incompletes are listed on the Application for Incomplete form available
at the Office of the Registrar. A student must have the permission of her Instructor to qualify for
an Incomplete, and she is required to use the form, which is a written guarantee of the terms set
forth in it by the Instructor.
g. Reporting Course Grades
Instructors post grades for all students, Barnard and Columbia, through myBarnard. Each
semester the Office of the Registrar sends a summary of dates on which grades are due.
Instructors must abide by these dates. Otherwise, seniors may not be certified for graduation,
honors may not be determined, action may not be taken on records at the academic review
meetings of the Committee on Programs and Academic Standing, and transcripts sent to and on
behalf of students may be incomplete. Failure to submit grades on time causes severe problems
for the Office of the Registrar, students, Deans, and advisers. Additionally, Instructors should
submit all grades before leaving campus.
h. Finality of Course Grades and Grade Grievance Procedures
Course grades submitted at the end of each term (except I, X, Y, and DEF) are final. In most
courses, equity requires that work done throughout the term be included along with the final
examination in computing a course grade.
Barnard regulations about the finality of course grades differ from policies in effect in other
schools of the University. The grading system and policies of the College in which students are
matriculated are operative, not those of the University divisions offering the courses in which
they may be enrolled.
After a grade is officially recorded, no change may be made without authorization by the
Committee on Programs and Academic Standing. Application for any change must be made to
the Registrar in writing by the Instructor, stating explicitly the reason for the request. The final
course grade for an individual student may be changed if it is the result of a clerical or
computational error on the part of the Instructor. Otherwise, if the work of an individual student
is reevaluated for purposes of reconsidering the grade assigned, the work of all students in the
class must be similarly reevaluated.
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The Dean of Studies coordinates the grievance procedure available to a student who, after
consultation with her Instructor, still feels she has been unfairly graded.
Typically students bring grade grievances to their Class Dean in the Office of the Dean of
Studies. The student is then informed that the steps listed below constitute the grievance
process:
1. The student initiates the process by discussing her grievance with the Instructor. If the
student and the Instructor cannot reach an agreement, and the student continues to feel
aggrieved, she may submit to the Dean of Studies a written statement detailing the
reasons for her complaint, and supply any pertinent graded materials.
2. The Dean of Studies submits a copy of the statement to the Instructor and to anyone to
whom a position is attributed in that statement and requests the Instructor’s written
response.
3. If there appear to be disparities in matters of fact, copies of all relevant commentary are
sent to the student for her reaction.
4. Student and Instructor statements will be reviewed and the case is adjudicated by a
committee made up of the Dean of Studies, the Provost, and the Dean of the College.
i. Preservation of Course Records
Instructors should retain final exams for one year. After that, they may be discarded. Students
have the right to review their final exams, in the presence of the instructor or designee.
6. Course Evaluations
c. Overview of Course Evaluations
At the end of each term, students enrolled in Barnard courses are asked to evaluate each of
their courses. To encourage participation, Barnard students who do not submit a completed
evaluation form for a Barnard course (whether filled in completely, partially, or not at all) are
blocked from viewing the grade for that course on myBarnard for three weeks. An exception to
this grade block is made for graduating seniors. Course evaluations are used in the following
ways:
1. Instructors incorporate student feedback on course evaluations as they continuously
revise and enhance their courses.
2. Departments utilize feedback on course evaluations to improve the overall quality of
department offerings and to advise individual Instructors (especially new Instructors) on
how they might improve their teaching.
3. Data from course evaluations inform the department’s and College’s evaluation of
teaching during appointment, reappointment, tenure, and promotion reviews and in
recognizing teaching excellence by Instructors.
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d. Administration of Course Evaluations
Course evaluations are administered online via CourseWorks. Barnard uses two evaluation
forms, one for Lecture/Seminar courses and one for Lab courses. Instructors or departments
may add up to ten customized, course-specific questions to the end of the evaluation form.
Teaching assistants may be evaluated, if desired. Each semester, department assistants and
administrators work with the Office of the Provost and Instructional Media and Technology
Services (IMATS) to set up the proper evaluation form for each course.
Students who are listed in the CourseWorks roster as non-registered typically do not have
access to course evaluations and are not included in the calculation of the response rate. In
cases where more than one CourseWorks site exists for a course, exceptions can be made to
allow access to non-registered students, to streamline the evaluation and reporting process.
Department assistants and administrators should discuss such cases with the Office of the
Provost and IMATS.
Instructors do not need to direct students to fill out the online evaluations, but they are welcome
to remind students in class of the importance of doing so. CourseWorks generates reminder
messages to the students during the evaluation period. If students need to change the
responses of an evaluation that was filled out incorrectly after it has been submitted, or if they
Results of the evaluations are available to Instructors on CourseWorks after they have posted
all grades for the course.
A department may opt out and take responsibility for implementing its own system by petitioning
to the Advisory Committee on Appointments, Tenure, and Promotion (ATP).
All graduate-level courses are evaluated by Columbia Arts & Sciences. The process is outlined
at http://fas.columbia.edu/faculty-resources/course-evaluations.
e. Course Evaluation Confidentiality
In the CourseWorks system, the identity of course evaluation respondents is confidential;
responses are not linked to the student who submitted them. As an additional step, Instructors
are restricted from viewing any evaluation responses until after they have submitted all of their
course grades.
The CourseWorks system allows Instructors to send an email to “nonrespondents” to encourage
participation, but they cannot identify which particular students have or have not completed the
evaluation.
To maintain student confidentiality for a course enrolling five students or less, the course
evaluation report is not made available directly to the Instructor. To gain access, the Instructor’s
department chair or program director must contact the Office of the Provost or
email c[email protected] to request the evaluation report. The report will be released to
the chair or program director, who is asked to share a summary of the content with the
Instructor in a manner that does not compromise the students’ confidentiality.
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Instructor course evaluations are not made public and are considered confidential. Access is
limited to the following: Department Chair and designee, Provost and designee, President,
members of ATP, Instructional Applications Developer. All staff are alerted to the fact that these
evaluations are strictly confidential.
B. ACADEMIC ADVISING
The Office of the Dean of Studies is responsible for academic advising. For general information
on the major advising system and to download related forms,
visit http://barnard.edu/registrar/barnard-coursework/majors.
For further assistance, contact the
Dean of Studies office at ext. 4-2024 or visit their website at
http://barnard.edu/dos/academicadvising.
Students are responsible for completing all degree requirements and may use the degree audit
program on the Barnard website as an aid. The Senior Class Handbook describes College
policy on honors, application procedures for graduate or professional study, deadlines for major
examinations (GRE, LSAT, MCAT), and fellowship applications.
1. First-Year and Sophomore Advising
The Office of the Dean of Studies is responsible for academic advising and assigns an adviser
to each entering student. Advisers primarily consist of full-time Members of the Faculty and
deans in the Dean of Studies office. In rare cases, exceptions may be granted by the Provost
and Dean of Studies permitting other Instructors and/or administrators to serve as advisors.
Faculty members from all departments are encouraged to serve as first-year and sophomore
advisers.
They help students plan their courses and provide guidance on the curriculum, degree
requirements, and academic policies and procedures until the student selects a major advisor.
2. Major Advising
During the sophomore year, each student declares a major and receives an adviser from the
major department to work with for the next two years. A student who chooses to double major
will have two major advisers, one from the department of each major.
The major adviser guides advanced study for the undergraduate degree and is the principal
source of information on preparation for graduate school. Students are expected to meet with
their advisers at least four times throughout the academic year.
Department chairs and program directors coordinate major advising for their department or
program. In some cases, a chair or director may delegate major advising to a member of their
department. For more information on the administration of major advising by department chairs,
refer to section IV.C. (below) or visit http://barnard.edu/registrar/barnard-coursework/majors.
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a. Selecting Major Advisers
Students who know their major but are unsure of how to select an adviser should consult with
the department chair, program director, or designated major advising coordinator. Students may
contact faculty members directly to determine if they would be appropriate advisors.
Departments and programs typically hold meetings for majors and prospective majors twice per
year, and inform the Sophomore Class Dean. These gatherings help students make informed
decisions about selecting a major, introduce them to faculty advisers, and also provide an
opportunity for departments and programs to introduce new faculty, courses, policies, and
requirements.
When major advisers go on leave or depart the College for other reasons, their advisees are
reassigned. The new assignment must be discussed with the student and communicated to the
Office of the Registrar through the Change of Major/Adviser Form. The student’s advising
materials must be transferred from the department adviser to the new adviser.
b. Declaring Majors
Single or Double Majors
To declare a single or double major for the first time, a student completes a Major Declaration
Form and submits it to the Office of the Registrar. For a single major, a student requires the
signature of the department chair. For a double major, signatures are required from both
department chairs. The student is expected to fulfill the requirements of each major including a
senior project in each of the majors.
Double Majors with a Single Integrated Project
To declare a double major with a single integrated project, for which a student completes all
courses for both majors but completes a combined senior project, a student completes a Double
Major with Single Integrated Project Form and submits it to the Office of the Registrar. The
department chairs of both majors must agree to the course(s) used for the senior project and
sign the form. Both departments must read and evaluate the senior project and must agree on
the grade.
Special or Combined Majors
A special major comprises courses from throughout the College and University curricula. A
combined major integrates in-depth coursework in two established academic departments, with
at least seven courses from each. Both special and combined majors must demonstrate both
breadth and depth, and should possess intellectual integrity that is coherent within the major.
A special major requires approval by the designated adviser and by the chair of the adviser’s
department. A combined major requires approval by major advisers from each of the two
departments and both department chairs.
Students who wish to apply for a special or combined major should discuss the requirements
and procedures with their Class Dean. Once they are ready to apply for a special or combined
major, they should complete the Special Major Form or the Combined Major Form and obtain
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the necessary approvals to petition the Committee on Programs and Academic Standing
(CPAS). Special and combined major forms should be submitted to the Office of the Dean of
Studies.
Changes to Majors or Advisers
To change a major and/or adviser after a student has already declared a major, a student
completes the Change of Major/Adviser Form and submits it to the Office of the Registrar, with
the required department chair’s signature(s).
Petitioning for Changes to a Special or Combined Major
Students may petition for changes to a combined or special major that is already approved by
the Committee on Programs and Academic Standing (CPAS) by returning a completed Petition
for Changes to a Combined or Special Major Form, with the necessary signatures, to the Office
of the Registrar.
Minors
A student may declare a minor after having completed all coursework for the minor with a grade
of C- or higher. .
To declare a minor, a student completes the Minor Elective Form available at the Office of the
Registrar.
c. Tracking Major Requirements
Advisers should work with advisees to track their progress toward major requirements.
Departments and programs are advised to maintain a checklist of major requirements. The
checklist may be used as a general advising tool, as a way to encourage students to take
responsibility for tracking major requirements, and as a record-keeping device that may be
helpful in the occasional resolution of misunderstandings.
Both advisers and advisees also have access to an online degree audit program that tracks
student progress toward non-major requirements and toward major requirements. Advisers,
chairs, and students should inform the Registrar’s Office of inaccuracies in or substitutions
approved for the major, so that the Registrar’s staff can update the audits. Departments should
also make sure that the information in the online Catalogue is correct; the major audits are
based on that information. The final word on whether a student has completed all major
requirements rests with the department.
3. Transfer, International, and Visiting Student Advising
a. Transfer Student Advising
Deans within the Office of the Dean of Studies and the Office of the Registrar serve as advisers
to new transfer students, helping them plan their programs and select their majors. Transfer
students who enter with first-year or sophomore class standing continue with their initial
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advisers until they declare a major and select a major adviser. Transfer students who enter with
junior class standing are guided by both transfer and major advisers during their first semester.
Group meetings for transfer student advising are scheduled in the summer and during New
Student Orientation, and individual appointments may be arranged throughout the academic
year.
b. International Student Advising
The Associate Dean for International and Intercultural Student Programs is available to meet
with international students regarding issues related to their international student status. Group
meetings are scheduled during Orientation and throughout the year to give international
students the opportunity to become familiar with one another, the College, and life in the United
States. The International Student Handbook is also available in the Dean of Studies Office. For
more information call ext. 4-1777 or visit http://barnard.edu/dos/academic-advising/international.
c. Visiting Student Advising
Students who enroll for classes at Barnard as visitors and who will graduate from another
college must have approval from the degree-granting school for coursework that is to be
completed at Barnard. Transfer advisers guide registration and enrollment confirmation for
visiting students.
4. Registration (formerly called Program Planning)
a. Registration
Students work with their academic advisers to plan their schedules and register. See the
Advising Manual for a detailed description.
For more information about registration, visit
https://barnard.edu/registrar/enrollment-
confirmation-registration/registration-for-classeshttps://barnard.edu/registrar/enrollment-
confirmation-registration/registration-for-classes. Instructors should also consult the
Academic Calendar at http://barnard.edu/registrar/academic-calendar.
b. Course Choices for Students Interested in Health Professions
All students who are interested in the health professions should consult with the Associate Dean
for Pre-Health Professions Advising in the Dean of Studies office. Students should become
familiar with the most recent edition of Medical School Admissions Requirements (MSAR), an
annual publication of the Association of American Medical Colleges.
Pursuing a major in the sciences is not necessary for pre-medical students, provided they meet
the pre-medical or pre-dental requirements described in the Barnard College Course Catalogue.
The requirements must be completed prior to the summer that one is applying to medical,
dental, or veterinary school. Students are strongly advised to complete all the science
requirements prior to taking the Medical College Admissions Test (MCAT), which is offered
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approximately 20 times per application cycle. For more information, see
http://barnard.edu/dos/graduate-school/pre-health.
5. Other Advising Matters
a. Petitions to CPAS for Exceptions to Academic Policy
The Committee on Programs and Academic Standing (CPAS) regularly reviews educational
policy in matters of student programs, credit, and academic standing. In addition to petitions for
special and combined majors, CPAS acts on student petitions for exceptions to academic
policy. Such a petition is a special request, so students must present compelling evidence of an
exceptional situation.
More information about petitions to the CPAS, including access to the petition form, can be
found at https://barnard.edu/dos/exemptions-academic-policy
exceptions-academic-policy-or-
petitions.
b. Independent Study
Students who wish to engage in independent study for degree credit must obtain approval from
their proposed faculty sponsor, the sponsor’s department chair, and the Office of the Registrar,
which acts on behalf of the Committee on Programs and Academic Standing (CPAS).
c. Obtaining External Credit
With the appropriate approvals, students may earn credit toward their degree for external
coursework. Advisers and students should refer to the special procedures for obtaining credit for
any coursework completed at institutions other than Barnard College or Columbia University
during the academic year, including Advanced Placement credit, International Baccalaureate
credit, summer course credit, credit for college work completed prior to admission, and study
abroad. The special procedures may be found on the Office of the Registrar’s website at
http://barnard.edu/registrar/external-credit.
d. Study Leaves
A student who wishes to study abroad for credit toward the Barnard degree is encouraged to
discuss her plans with both her academic adviser and the study abroad adviser, well in advance
of the intended semester or year abroad. (One year in advance is ideal; one full semester in
advance is the minimum required for the full application and approval cycle.) Information is
available online at http://barnard.edu/studyabroad
and through the Office of the Associate
Provost for International Initiatives at ext. 4-7430 or [email protected].
e. Graduate School Advising
Students interested in advanced study in the liberal arts and sciences or the performing arts
may consult faculty members in appropriate departments and the Senior Class Dean.
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C. ACADEMIC SERVICES AND FACILITIES
1. Barnard Library and Academic Information Services (BLAIS)
The Barnard Library and Academic Information Services (BLAIS) offers all the resources and
services essential to the mission of an exceptional liberal arts college, including a core collection
of print and non-print materials. The Library maintains significant holdings in women’s studies,
dance, American and English literature, and art history, as well as audio and video materials
and primary source materials in the College archives. Faculty members are encouraged to
assist in the development of these collections by recommending appropriate additions and
identifying new areas of curricular interest. BLAIS also provides support for course reserve
readings, instructional media, audio visual services, and classroom technology. Further
information about BLAIS can be found online at http://library.barnard.edu.
During the academic year, the Reserve Desk remains open until midnight, Sunday-Thursday.
During examination periods the Library is open 24 hours, but the service desk will close at the
regular times. Hours are reduced during breaks, holidays, and over the summer. An updated
schedule is available on the BLAIS website at http://library.barnard.edu/access/hours.
b. Library Access and Circulation Policy
A valid BC/CUID card must be presented for admittance to the Library and to check out books
and other materials.
Books are loaned for the semester and may be renewed up to 10 times unless someone else
has requested them. All books are subject to recall by another reader after two weeks. Failure to
return recalled items will result in the temporary suspension of borrowing privileges.
c. Personal Librarians/Research and Instructional Services
Each academic department, as well as every individual faculty member, is assigned a Personal
Librarian who serves as the point person for all BLAIS matters, including referrals for course
reserves and media materials. Upon request, librarians will provide instructional sessions on
course-related library research methods and resources incorporating both print and electronic
materials, as appropriate. For more information, visit
http://library.barnard.edu/personallibrarians.
d. Course Reserves
Reserve lists for all Barnard courses are processed at the Barnard Library. Continuing faculty
will be prompted by the Library in advance of each new semester. New Instructors should
contact the Library as soon as possible.
Requests for reserve readings can be made by e [email protected], by completing a
paper form in-person at the library circulation/reserve desk, or by submitting an online form
through the Columbia Library web at
http://www.columbia.edu/cu/lweb/reserves. Only required
readings will be placed on reserve. The Library will scan articles and parts of books you wish to
have placed on e-reserve within the guidelines of Fair Use as specified by United States
Copyright Law. The Library will also create links to articles available through full text e-journals
and databases; links to e-reserves will appear in CLIO (via the “Course Reserves” tab) and in
25
CourseWorks. Remember, Instructors can also put their own copy of an item on reserve for a
course, either temporarily or for a full semester.
Reserves staff generally process lists as they come in. They will take assignment dates into
consideration, but it may take 3-6 weeks to recall or order certain books. More information on
reserve policies and procedures is available at
https://library.barnard.edu/placing-items-on-
reservereserve.
e. Instructional Media and Technology (IMATS)
Audio Visual Technology Services (AVTS)
Audio Visual Technology Services (AVTS) provides audio visual support and services
associated with courses, extra-curricular activities, special events, and performances. The
department also supports the many media equipped classrooms and event spaces throughout
the campus. Contact IMATS staff at ext. 4-2418 or email to [email protected] or consult
http://imats.barnard.edu for more information.
Instructional Media Services (IMS)
Instructional Media Services (IMS) supports and assists faculty in evaluating and effectively
using technology in support of teaching and teaching-related activities, including CourseWorks
(http://courseworks2.columbia.edu). By Instructor’s request, Instructional Media staff will also
provide specialized training for students completing course projects. Tools, resources, and
project samples are available online at
https://library.barnard.edu/manager-instructional-media-
services.
CourseWorks
CourseWorks (http://courseworks2.columbia.edu)
is a university-wide course management
system. It is a web-based publishing environment that allows Instructors to quickly post course
materials. It does not require any programming skills and serves as a single point of entry for
students to access course information and content. It is also the delivery system for online
course evaluations. Contact IMATS for an orientation to discuss suitability and best practices.
Wikis, Blogs, & Collaborative Projects
A wiki is useful for group projects and presentations and for collaborating on documents and
websites. Blogs can be a great way to deepen ongoing discussions inside and outside of the
classroom and allow all students to participate. For collaborative writing, other applications such
as Google Docs may be more appropriate. Instructional Media Services can also assist with
incorporating applications such as Adobe Creative Suite, Final Cut Pro, Web development tools,
and Media Thread (image and video analysis,) into a course, as well as other productivity
software or educational programs.
Contact IMATS for more information.
f. Empirical Reasoning Center (ERC)
The Empirical Reasoning Center (ERC) provides support for empirical and quantitative
reasoning methodologies across the curriculum at Barnard. The ERC offers training for
26
statistical analysis, textual analysis, and geographical information systems (GIS) software. The
ERC supports both individuals conducting research and courses through supplementary training
sessions focusing on using analytic software, locating datasets, and conducting and
understanding the uses and interpretation of both quantitative and qualitative data. Interested
faculty members should contact the ERC Faculty Director or email Center staff at
[email protected]. Additional information is also available on their website at
http://erc.barnard.edu.
g. Other Libraries
Columbia University Libraries (CUL)
Current Barnard Instructors have full access to all of the Columbia University Libraries (CUL).
Individuals must present a valid BC/CUID card for admittance to these libraries and to borrow
materials. Further information about the policies, procedures, and organization of CUL is
available online at http://library.columbia.edu
or by contacting the Barnard Library circulation
Spouses or domestic partners of full-time, retired, or deceased Members of the Faculty are
eligible for reading or borrowing privileges at CUL (proof of marriage or domestic partnership
and valid ID is required). The children of full-time and retired Members of the Faculty who are in
junior high school or high school also have library privileges at CUL. These family members can
obtain a library card from the Library Information Office in 201 Butler. There is a $20.00 charge
for the card, which is valid for five years. For more information on the application requirements,
contact the Columbia Library Information Office at ext. 4-7309 or visit their website at
http://library.columbia.edu/services/lio.html.
Other New York City Libraries
The resources of the research collections of the New York Public Library (5th Avenue at 42nd
Street) and New York University's Bobst Library (70 Washington Square South) are also
available to Barnard faculty through the Manhattan Research Library Initiative (MaRLI). Anyone
who lives, works, pays taxes, or goes to school in New York State is also eligible for a New York
Public Library card, giving the user access to NYPL print and electronic resources. Visit
http://marli.libguides.com/welcome
for more information.
Other Research Libraries
Barnard faculty members have access to the collections of major research libraries in the U.S.
and abroad through the SHARES partnership program. SHARES partners include Cornell,
Penn, Princeton, Rutgers, Stanford, the American Academy in Rome and many others; a
complete list of the partners is available online at
http://www.oclc.org/research/activities/shares/partners.html. The holdings of all of the libraries in
this consortium are included in the WorldCat database at https://www.worldcat.org. Faculty may
visit these libraries in person when traveling (a valid CUID is required) or request materials not
available here through Interlibrary Loan.
The Interlibrary Loan and Borrow Direct services also allow faculty to request books not
available to them in the Barnard or Columbia Libraries. Borrow Direct materials come directly
27
from participating libraries (Brown, Cornell, Dartmouth, Penn, Princeton, and Yale). Requests
can be made online http://library.columbia.edu/find/request.html.
h. Columbia Center for New Media Teaching and Learning
Barnard Instructors also have access to Columbia’s Center for New Media Teaching and
Learning (CCNMTL). The Center partners with faculty to enhance teaching and learning through
the purposeful use of new media, supporting a range of efforts from basic course websites to
advanced projects. Contact IMS for more information or visit the CCNMTL website at
http://ccnmtl.columbia.edu.
2. Writing and Speaking Programs
a. Writing Fellows
The Barnard Writing Fellows Program is designed to help students strengthen their writing in all
disciplines. The Erica Mann Jong ‘63 Writing Center is a place where students enrolled in
Barnard courses can talk about their writing with a staff of specially trained peer tutors. In
addition to consulting the Writing Center staff about particular papers, students can address
broader aspects of their writing, including organization and structure, effective use of evidence,
clarification of convoluted prose, and the challenges of English as a second language. Writing
Fellows are also attached to courses across the curriculum in disciplines as diverse as Biology,
Women’s Studies, Economics, Spanish, Architecture, and Asian and Middle Eastern Cultures.
These Fellows read and hold conferences with students on the first draft of each of three papers
assigned in the course. Faculty interested in having Writing Fellows attached to their courses
should contact the Director of the Writing Program. The Erica Mann Jong ‘63 Writing Center is
located on the second floor of Barnard Hall. For more information, visit the Writing Fellows
website at http://writing.barnard.edu
or contact the Coordinator for Writing and Speaking
b. Speaking Fellows
The Barnard Speaking Fellows are a select group of Barnard students who have applied for and
been accepted into the program. Barnard Speaking Fellows work with students in
“speakingintensive” courses to develop their presentation, class discussion, and leadership
skills. They also offer one-on-one sessions in the Speaking Center and one-hour group
workshops ranging in specialization. To support and engage faculty, the Manager of the
Speaking Program offers workshops for faculty interested in thinking more about student
speaking in the classroom. For more information, visit the Speaking Fellows website at
http://speaking.barnard.edu
or contact the Coordinator for Writing and Speaking Programs at
ext. 4-8941 or email to [email protected].
3. Instructional Support
a. Faculty Department Assistants and Administrators
Department/Program Assistants and Administrators provide administrative and office support to
the department chairs and program directors and are responsible for the day-to-day
administrative operations of their department(s).
28
Their responsibilities include, but are not limited to, the following:
• Support the chairs by preparing administrative materials, including Course Catalogue
and scheduling information; course evaluations; adjunct and faculty action forms;
reappointment, promotion, and tenure dossiers; and documents for departmental
searches.
• Assist the chair with reconciliation of the department budget, bills, and expense reports.
• Maintain files and supplies, update websites, respond to student inquiries, and perform
general office responsibilities such as photocopying, errands, mail distribution, and
answering the departmental phone.
• In consultation with the chair, hire, train, and assign work to student assistants. (For
policy on student workers see
http://barnard.edu/provost/institutional-
policies/studentworkers-academic-offices.)
Other roles and responsibilities include preparing materials directly related to instruction;
procuring classroom and office services; acting as liaison with cognate departments at
Columbia; and assisting faculty with the planning, organizing and coordination of departmental
meetings, symposia, workshops, roundtables, and other events when required.
A list of the Faculty Department Assistants and Administrators can be found on the Provost’s
website at
http://barnard.edu/provost/service-governance/chairs-
directors/administrativesupport/Department%20Assistants-Administrators. Questions about the
Faculty Department Assistants and Administrators should be directed to the Office of the
Provost.
b. Office and Instructional Supplies: Purchasing Procedures
Faculty members should consult with their department/program assistant or administrator
regarding basic office supplies, which can be ordered online through the College’s preferred
vendor, Weeks Lerman. Supplies are usually delivered within 1-2 business days.
Department/program assistants and administrators can also help coordinate larger purchases,
working with faculty members and the Purchasing Department to complete the requisite
paperwork for instructional supplies and services.
The Purchasing Department is responsible for the procurement of all equipment, supplies, and
services from outside vendors at the College. The Purchasing staff can assist with purchases by
providing product information and locating suppliers; they also maintain a list of preferred
vendors online at http://www.barnard.edu/purchasing/preferred-vendors.
Purchases Under $500
Non-equipment/services purchases under $500 may be charged to the department’s Citizens
Bank purchasing card. Card purchases are reconciled monthly via the CentreSuite website.
Please note that original receipts/order confirmations should be retained for department records.
Repeated reconciliation delinquency will result in loss of card privileges. Faculty members
should consult with their department chair or program director about purchasing needs and
29
available funds. Please contact the Purchasing department to request a card for grant-related
purchases.
Purchases Over $500
All orders over $500 require the use of a purchase order and must be submitted on a Purchase
Requisition, along with supporting documents such as quotes or contracts, to the Purchasing
Department for approval before the order is placed with the vendor. “Confirming” orders (i.e.
seeking approval for an order after it has already been placed) is not acceptable except in an
emergency situation. The Director of Business Operations reserves the right to reject
confirming orders and to hold the individual who submitted the order personally responsible for
the costs of the goods or services.
When you are contemplating a purchase of $5,000 or more for your department, please notify
the Purchasing Department before contacting vendors so they may guide you through the
bidding process. Purchasing staff is available to provide you with sample bidding documents
and eligible vendor lists for certain commodities. For all purchases over $5,000, three written
bids, quotations, and/or proposals are required. Copies of the bids or proposals must be
submitted to Purchasing along with the Purchasing Requisition. For orders in which you believe
that there is only one qualified vendor, you must obtain the approval of the Director of Business
Operations on a Sole Source Justification Form before initiating the procurement or contract
renewal process.
When using Federal grant funds for purchases of equipment and/or services, as well as certain
high value supply orders, please contact the Purchasing department for assistance regarding
the newly updated Federal Procurement guidelines, which go into effect July 1, 2018.
For a copy of the College’s Comprehensive Purchasing and Expenditure Policy, detailed
purchasing instructions, and forms, consult http://barnard.edu/purchasing
or call ext. 4-5204.
c. Catering and Food Services
The College’s on-site catering is provided by Aramark Dining Services. To view catering menus
and place an order, visit their website (https://cateringatbarnard.catertrax.com)
or call the
Aramark catering manager (ext. 4-6601). For additional assistance with event planning, or to
learn more about other catering options on campus, contact the Events Management office (ext.
4-8021).
d. Hiring Guest Speakers and Other Independent Contractors
In general, services that the College is procuring and that will be provided on campus for hire
should have written contracts. This includes arrangements with outside speakers, consultants,
performers, videographers, etc. Contracts should be completed before the engagement. If an
outside speaker or independent contract will be reimbursed for expenses, original receipts
should be collected at the conclusion of the engagement.
Contract forms, policies, and procedures can be found on the Contracting at Barnard website
(http://barnard.edu/contracting at barnard)
. Questions can also be directed to the Purchasing
Department (ext. 4-5204).
30
e. Reproduction and Printing Services
Toshiba multi-function copiers are available in various locations. Users must provide a
departmental code before making copies. Print drivers can also be installed to allow direct
printing from desktop computers to the multi-function copiers on campus (see
http://barnard.edu/mail-print-services/toshiba)
.
The central copying and printing service is provided by the Manager of Business Operations,
whose office is located in A114 Altschul. All printing at the College is now completed through
negotiated contracts with local print vendors, including black and white and color photocopying,
printing and binding of course readers, and digital printing jobs. “Turn-around time” depends
upon the amount and type of copying/printing to be done. Requests are typically made for a
48hour “turn-around time,” but material is often copied in 24 hours. All orders are delivered to
Central Receiving, unless otherwise specified.
Please note that copies cannot be made from bound materials. Faculty must make the first
“book” copy on a convenience copier and submit that to the Manager of Business Operations for
the additional copies. Copyright clearances are required.
All print and copy services are charged against the ordering department’s budget.
For detailed instructions, to obtain a print job estimate, or to submit a file for printing, visit
http://barnard.edu/mail-print-services/print
or contact the Manager of Business Operations at
ext. 4-2087 or by email to [email protected].
III. Research and Professional Development
A. FACULTY DIVERSITY AND DEVELOPMENT
Barnard is committed to diversity in its student body, faculty, and staff. A Committee on Faculty
Diversity and Development (FDD), which represents all four divisions of the College (as
described below), advises the FDD Dean. The Committee’s work is based on the premise that
diversity provides a better education for our students and a richer intellectual environment for
our faculty. The Committee also works to address any social structural biases and exclusions
that have led to inequities in access to education and in the ranks of the academic profession.
The Dean and Committee work on a range of initiatives to promote both faculty diversity and
faculty development:
• The New Faculty Orientation Program
• A mentoring system for junior faculty, including the Dean’s formal participation in the
Third Year Review process
• New procedures and resources for searches to include more explicit steps for the active
recruitment of diverse faculty
• The Willen Seminar series to support projects initiated by small groups of faculty that
enhance the intellectual and interdisciplinary life of the College
• A Professional Development Workshop Series for junior faculty on topics such as
academic publishing and applying for grants and fellowships
31
• A Junior Faculty Research Talk series to provide an intimate forum where junior faculty
can share their work with colleagues across the College
The College will soon fill the position for Vice President for Inclusion, Equity, and Civic
Engagement. This individual will serve as a member of the President’s senior tam and is
expected to be hired by Spring 2019.
For more information, visit http://www.barnard.edu/provost/fdd
or contact the Dean for Faculty
Diversity and Development.
B. ANNUAL REPORTS ON PROGRESS BY FULL-TIME FACULTY
All full-time Members of the Faculty are expected to submit an annual personnel form and
current curriculum vitae (CV) to the Provost and their department chair each spring. The annual
personnel form allows faculty to report on publications and works-in-progress; any fellowships,
grants, awards, or research contracts received; teaching; service to the college, university, and
field; and plans for the coming year. These reports are used by the Provost and President to
help inform salary decisions. Department chairs also use these forms, along with other data
such as teaching evaluations, course syllabi, and scholarly work, to conduct annual reviews and
to send comments on faculty performance to the Provost by the end of the spring term.
C. REAPPOINTMENT, TENURE, AND PROMOTION REVIEWS FOR MEMBERS OF THE
FACULTY
Members of the Faculty are appointed by the Provost upon recommendation to the President
subject to the policies established by the Board of Trustees and the terms of any current written
agreement with Columbia University.
The Advisory Committee on Appointments, Tenure, and Promotions (ATP), chaired by the
Provost, is responsible for reviewing the dossiers of all Members of the Faculty and making
recommendations to the President of the College for reappointment and/or promotion. The
candidate’s dossier is normally prepared by the department chair (or a tenured faculty member
designated by the chair) in consultation with those faculty members in the department who hold
a higher rank than the candidate and with the Provost. Administrative support is provided by the
department assistant or administrator working closely with the Manager of Academic Programs
and Faculty Support in the Provost’s Office.
The ATP has developed comprehensive Procedures for Reappointment and Promotion of Full
Time Faculty at Barnard College, which is a guide for those involved in preparing and
presenting dossiers for reappointment, promotion, and tenure. It provides information about the
standards and expectations for candidates who are facing reappointment and promotion
reviews. Faculty members and department chairs are encouraged to read this document
carefully in preparation for all reviews. To download the document, visit
https://barnard.edu/provost/resources/publications/personnel-procedures.
For upcoming tenure reviews, faculty members and department chairs should also consult the
most recent edition of Columbia University’s Principles and Customs Governing University-Wide
Tenure Reviews for Barnard College (“Principles and Customs”), which is available online at
http://www.columbia.edu/cu/vpaa/docs/Barnard_Tenure_Guidelines.pdf.
32
D. INTERNAL GRANTS AND RESEARCH SUPPORT
The College provides a wide variety of resources to promote faculty excellence in research,
teaching, and service. Included below is a summary of internal grant opportunities, paid leave
programs, and other support available to full-time members of the faculty by rank. Additional
funding opportunities are announced by the Provost as they become available.
1. Summary of Internal Grants and Research Support Available By Rank
Rank
Conference
Travel
Grants
Faculty
Research
Grants
Salary Top-
Off for
External
Grants /
Fellowships
Honorary
Chairs and
Professorships
Presidential
Research,
Tow, and
other
Awards
Sabbatical
and/or
Paid
Leaves
Professional
Development
Leave
Assistant
Professors
(tenure-
eligible)
4
X
X
X
X
X
Associate
Professors and
Professors
(tenured and
untenured)
X
X
X
X
X
X
Lecturers
and
Associates
(reviewed
and
renewable)
X
X
X
Senior
Lecturers and
Senior
Associates
(reviewed and
renewable)
X
X
X
X
Assistant
Professors of
Professional
Practice
(reviewed and
renewable)
X
X
4
See section 4 below for information on additional support available to newly-hired Assistant Professors.
33
Associate
Professors and
Professors of
Professional
Practice
(reviewed and
renewable)
X
X
X
X
X
Term faculty on
multi-year
appointments
X
X
X
X
X
Adjunct faculty
X (for Term
faculty on
multiyear
appointments)
X
(for Term
faculty
not in
their
terminal
year)
X
(FIT
grants only;
for Term
faculty not in
their
terminal
year)
Post-probationary adjunct Unit Members are eligible to apply for
reimbursement from a Professional Development Fund in accordance with the
guidelines in Article 17 of the Collective Bargaining Agreement.
2. Internal Grants and Awards
A list of upcoming application deadlines is available on the Provost’s website at
http://www.barnard.edu/provost/research-professional-development/internal-grants-support.
Detailed application guidelines for specific programs can also be downloaded directly from the
Forms and Guidelines page at
https://barnard.edu/provost/resources/forms.
Questions concerning eligibility and application requirements for specific funding opportunities
can also be addressed to the Academic Affairs Analyst in the Provost’s Office at ext. 4-2297 or
by email.
a. Faculty Conference Travel Grants
Full time faculty on multiyear appointments may receive up to $2,900 per year to travel to and
present at scholarly conferences. There are maximum limits for airfare, ground
transportation, hotel rates, and per diem expenses. Recipients are approved by the Provost.
34
For more information on the Faculty Travel Fund Policy, please visit the “Forms and
Guidelines” page at http://barnard.edu/provost/resources/forms.
b. Faculty Research Grant Program and SAPL Supplements
Barnard Faculty Research Grants are available to full-time tenured, tenure-eligible, and
reviewed and renewable faculty not in their terminal year. Faculty Research Grants are
available to support scholarly projects. Faculty Research Grants provide up to $4,000 per year
in funding to support scholarly research. When a convincing justification is provided and funds
are available, larger grants of up to $8,000 may be made available to support projects that
extend over two fiscal years, but in no cases will grants exceed $8,000 over a two-year period.
These Faculty Research Grants may not be used for summer salary or for release time from
teaching for the purpose of writing and research.
Faculty Research Grants are for eligible expenses not already covered by other sources of
external and internal funding already available to the faculty member; faculty will be required to
disclose all existing and pending internal and external grants and other sources of funding,
including start-up and research accounts.
Special Assistant Professor Leave (SAPL) Supplements are available for Assistant Professors
on a Special Assistant Professor Leave during their fourth year following a successful third-year
review. SAPL is further described below in Section 4. The supplement is a onetime grant that
allows for incremental funding of an amount not to exceed $12,000 over any two year period of
faculty eligibility inclusive of Faculty Research Grants already issued, and must be justified by
application and clear sense of need.
c. Faculty Salary Top-Off for External Fellowships
Tenured, tenure-eligible faculty, and faculty in the Professors of Professional Practice ranks
may be eligible for top-off funds to bridge the gap between external fellowship stipends and the
salary that would have been earned. The funding amounts vary between junior and senior
faculty and are granted at the discretion of the Provost. To receive consideration for this
funding, faculty members must notify the Office of Institutional Funding and Sponsored
Research and obtain the approval of the Provost prior to submission of the external
grant/fellowship application. For more information, see “Leaves of Absence for Faculty with
Grants and Fellowships” below.
d. Presidential Research Awards
The Presidential Research Award program provides a minimum of $100,000 annually, to be
divided among three to six research projects conducted by Members of the Faculty. The
projects should expand knowledge, probe new ground, and have the potential for major impact;
build upon a Member of the Faculty’s record of productivity and creativity; and culminate in
scholarly publication(s), with broader dissemination desirable as well – connecting Barnard to
New York City, the nation, the world. Recipients are recommended by the Grants Committee.
35
e. Tow Award for Innovative and Outstanding Pedagogy
The Tow Award recognizes members of the Faculty, generally at the Associate level, who
combines scholarship and pedagogy in creative ways, maximizing the impacts of both. One
recipient is recognized each year and receives a $10,000 research/professional development
fund that can be spent over five years to further innovative pedagogies. Awards may be used for
travel, conference attendance, course release , development of new pedagogy, or other related
activities. The selection process has two phases: a screening process conducted by the Grants
Committee and a final selection process by the President and the Provost, in consultation with
the Advisory Committee on Appointments, Tenure, and Promotion .
f. Gildersleeve Professorships for Visiting Scholars
The Virginia C. Gildersleeve Fund was made possible by a gift fund from the Barnard Alumnae
Association in 1957, on the occasion of Virginia Gildersleeve’s eightieth birthday. The fund is
used to bring visiting scholars, preferably women from abroad, to the Barnard campus.
Gildersleeve Professors may come to Barnard either for a full semester or, as has been more
generally the case in recent years, for a single week in which they deliver a public lecture,
attend a dinner in their honor given by the Provost, and engage in other activities arranged by
the hosting academic department. Nominations are solicited from faculty members by the
Provost in the fall and selection is made by the Grants Committee. For a list of past recipients,
visit https://www.barnard.edu/provost/resources/gildersleeve-professorship.
3. Honorary Chairs and Professorships
In recognition of the accomplishments of a tenured, tenure track or professor of practice faculty
member, the President, with recommendations from the Provost, awards several honorary
chairs and professorships including:
• Named and Endowed Chairs – Non-rotating; each includes a $4,000 annual research
fund.
• Ann Whitney Olin Foundation Professors – Rotating; conferred on members of the
faculty at the Professor rank; includes $2,000 per year in research funds.
• Tow Professorships for Distinguished Scholars and Practitioners – Rotating; conferred
on two tenured Associate Professors each year; includes a $10,000
research/professional development fund and a summer stipend each year for two years.
4. Additional Research Support for Newly Hired Assistant Professors
In addition to the internal funding and research support opportunities available to all full-time
faculty, the following benefits are available to newly hired, tenure-eligible assistant professors.
• Reduced Teaching Load: Assistant Professors are granted a one-course reduction in
the first year of service.
36
• Special Assistant Professor Leave (SAPL) : During each academic year, Barnard
College supports one or more Special Assistant Professor Leaves (SAPL) to enable
tenure-eligible Assistant Professors who have successfully passed a third-year review to
engage in research for a complete academic year at full salary. In addition, Special
Assistant Professor Leaves are granted only if the Assistant Professor plans to return to
the College for at least one academic year of full-time service or equivalent part-time
service after the leave. SAPL Supplements are also available for Assistant Professors
on leave during their fourth year following a successful third-year review. The
supplement is a one-time grant that allows for funding of an amount not to exceed
$12,000 over any two-year period of faculty eligibility inclusive of Faculty Research
Grants already issued, and must be justified by application and clear sense of need.
Supplement guidelines are available at https://barnard.edu/provost/resources/forms.
5. Leaves of Absence
All full-time Members of the Faculty are eligible for leaves of absence upon approval by the
department chair and the Provost. Approved leaves of absence do not affect benefit eligibility.
Current guidelines for faculty leaves can be found at
https://barnard.edu/provost/resources/forms.
Questions concerning eligibility for specific leave programs can also be directed to the
Associate Director of Faculty Affairs at ext. 4-8365 or by email.
a. College-Paid Leaves for Research Purposes
All faculty members on College-paid leave must return to the College for a minimum of one full
academic year following their leave. Failure to do so obligates the faculty member to repay the
College for all costs incurred.
The following leave programs are available to eligible full-time Members of the Faculty for the
purposes of conducting research and related scholarly activities.
Sabbatical Entitlement (SABB)
5
Professors and Associate Professors are entitled to sabbatical leaves of one year at half salary
or a half-year at full salary to provide them with uninterrupted opportunities for research.
Eligibility: A sabbatical is due to tenured Professors and Associate Professors in a tenured rank
after they have completed six semesters of full-time service . A semester of full-time service
5
Revised SABB policy effective as of July 1, 2016.
37
consists of (i) a teaching load of two courses or (ii) teaching one course with one course
release, or (iii) having two course releases, and that the faculty member remain active on
campus during that semester including advising, departmental meetings, committee service,
etc.
First Sabbatical Eligibility for Newly Promoted Associate Professor: When an Assistant
Professor with at least six years of counted service is promoted to tenure, the first sabbatical is
due after two semesters of service as a tenured Associate Professor.
First Sabbatical Eligibility for Newly Hired Tenured Associate Professor or Professor: When a
new Associate Professor or Professor is hired with tenure, the first sabbatical is due after
completion of six semesters of service.
Deferment: Faculty can postpone a sabbatical, without loss of credit, to be taken in another year
or in conjunction with another leave; however, no more than one sabbatical of deferred credit
can be accrued over a seven-year period. Requests for deferment must be sent to the Provost
for approval.
Returning: Faculty returning from sabbatical shall submit a brief summary of their research
activities to the Provost upon their return. A sabbatical is granted only if the tenured Professor or
tenured Associate Professor plans to return to the College for at least one academic year of
fulltime service or equivalent part-time service after the leave.
Additional Research Leaves - Two Semesters of Unpaid Leave (Leave without Pay, or LWOP)
for Research: Tenured Professors and Tenured Associate Professors are eligible for a
maximum of two semesters of unpaid research leave in a seven-year period, in addition to their
sabbaticals. If the faculty member receives an external grant, they are eligible to receive
supplemental salary for one semester during the seven year period. Supplemental salary shall
not in any case have their salary topped-off for one semester during the seven year period.
Salary top-off shall not in any case exceed the dollar amount of the external grant or be larger
than 1⁄2 of the faculty member’s salary in either the semester or academic year in which the
faculty member is on leave. Leaves without pay do not count as semesters of service for
purposes of sabbatical accrual.
Maximum Leaves: Tenured Faculty are not to exceed two semesters of sabbatical and two
semesters of research leave (without pay) in a seven-year period, except in the case of
exceptional circumstances as discussed with the Chair and Provost.
Professional Development Leaves (PDL)
The Professional Development Leave Program (PDL) is part of the College’s ongoing effort to
support and encourage faculty development. The program is designed to free eligible continuing
fulltime Members of the Faculty holding the ranks of Senior Lecturer, Senior Associate,
Professor of Professional Practice, and Associate Professor of Professional Practice from
normal teaching, advising, and College service for the purpose of pursuing professional goals
more intensively than is possible while fulfilling their usual obligations to the College. The leave
consists of one semester at full pay or one year at half pay; the faculty member will continue to
receive full College benefits.
38
The Professional Development Leave Program is not an entitlement; it recognizes those senior
faculty members whose professional lives so complement their teaching and College service
that by supporting the first, the College improves the overall quality of the second and third.
Proposed projects are expected to meet a high standard and be related to and contribute to the
faculty member’s instructional responsibilities.
To receive this award, faculty must meet all eligibility requirements and submit an application as
per the instructions published on the Provost’s website, which includes a detailed proposal for a
project to be completed during the leave. Applicants must have a minimum of six years of
continuous full-time service at the College, with the expectation that at least three years of
fulltime service have been in the senior rank. Preference will be given to those who have
demonstrated leadership in their department or college-wide programs. Members of the Faculty
who are not awarded a Professional Development Leave upon initial application may be
encouraged to reapply in subsequent years. A recipient of the Professional Development Leave
is not eligible to apply for a subsequent professional development leave until six years after the
academic year in which the initial professional development leave was taken.
For departmental planning purposes, applications are due to the Provost’s Office in the
academic year prior to the intended leave, normally by April 1. Decisions are made on the merit
of the application and the record of the applicant; they may also be influenced by budgetary and
programmatic considerations. Applications and guidelines can be found on the Forms and
Guidelines page of the Provost’s website at http://barnard.edu/provost/resources/forms.
b. Leaves of Absence for Eligible Faculty with Grants and Fellowships
6
Eligible faculty taking research leave after winning grants that contribute to their professional
development and to the reputation of Barnard College may apply to the Provost for
supplemental salary and benefits as outlined below.
A faculty member who receives a grant or fellowship for a semester of leave can apply to the
Provost for a salary supplement (top-off) in order to maintain full salary during the leave.
Eligibility
The supplemental salary and benefits program is available to tenure-eligible faculty, tenured
faculty, and faculty in the Professor of Professional Practice ranks. Faculty in their terminal year
of employment at the College are not eligible.
After returning from a salary-supplemented leave, faculty are required to file a report to the
Provost summarizing their leave and research progress and work full-time at the College for at
least one additional year after the leave.
6
Approved by Department Chairs and Program Directors in Fall 2013.
39
Benefits
The College will provide full non salary-based benefits during leaves under this section. Faculty
who receive these benefits will be responsible for their share of contribution while the College
contributes its portion.
Salary Supplements
Unpaid Research Leave for Tenured Faculty In Addition to Sabbatical Leave
Tenured Professors and Tenured Associate Professors are eligible for a maximum of two
semesters of unpaid research leave in a seven-year period, in addition to their sabbaticals. If
such faculty members receive an external grant, they are eligible to apply for supplemental
salary (to have their salaries “topped off”) for one semester during the seven-year period. Salary
top-off shall not in any case exceed the dollar amount of the external grant or be larger than one
half of a faculty member’s salary in either the semester or academic year in which the faculty
member is on leave. Leaves without pay do not count as semesters of service for purposes of
sabbatical accrual.
Other Unpaid Research Leave
For tenure-eligible faculty and Assistant Professors of Professional Practice, a salary
supplement to the full salary will typically be granted, assuming that the leave without pay and
grant/fellowship application has been discussed with and approved by the Provost prior to the
junior faculty member’s applying for the grant/fellowship.
For tenured faculty and Associate/Full Professors of Professional Practice, a salary supplement
will equal up to one half of their semester/year salary (depending on the relevant length of leave
and not to exceed their full salary) at the time of the grant, assuming that the leave without pay
and grant/fellowship application has been discussed with and approved by the Provost prior to
the tenured faculty member’s applying for the grant/fellowship. For tenured faculty, an
adjustment of sabbatical schedule may be requested by the Provost to help ease the impact of
a salary supplement on College resources; the sabbatical leave may also be combined with a
salary supplement to a grant or fellowship to bring the tenured faculty member to full pay.
Approval of a salary supplement is not automatic and will depend on the ability of the faculty
member’s department or program to staff courses in the faculty member’s absence, on the
significance of the grant, and on the frequency with which the faculty member has received
unpaid and College salary supplemented leaves in the past.
This policy pertains to grants and fellowships that are received once per three-year cycle. More
frequent applications for institutional salary supplement will be reviewed by the Provost in
consultation with the department chair.
Other Unpaid Leaves for Exceptional Circumstances
40
Leaves without Salary
Upon written request, and with the approval of the department chair and the Provost, full-time
tenured, tenure-eligible and reviewed and renewable faculty may be granted a leave of
absence without salary for a period of up to and including one academic year. Approved leaves
without salary do not constitute semesters of service for the purpose of computing eligibility for
future College-paid leaves.
Short-Term Leaves
Leaves of absence of a month or less during an academic term for pressing personal or
professional needs may be granted to any Member of the Faculty upon approval of the
department chair and the Provost. Short-term leaves for professional purposes cannot be
granted unless adequate provision is made for covering the Member of the Faculty’s teaching
responsibilities.
c. Leaves of Absence for Reasons of Pregnancy, Childbirth, and Infant Care
Eligibility
These benefits are available only to full-time Professors, Associate Professors, and Assistant
Professors, Professors, Associate Professors, and Assistant Professors of Professional
Practice, Senior Lecturers, Lecturers, Senior Associates, and Associates who have worked for
the College for at least 12 months, which can be non-consecutive, and who have worked
fulltime within the last year prior to the start of leave. Paragraph 4(e) below outlines special
provisions for eligible part-time Members of the Faculty. Eligibility for leave under the Family and
Medical Leave Act (“FMLA”) is addressed separately in Section 5f.
Pregnancy and Childbirth
a) A pregnant eligible Member of the Faculty may use available disability benefits for the
period of actual disability due to pregnancy or childbirth in the same manner as for periods of
disability due to other causes. The duration of actual disability due to pregnancy or childbirth is
that certified by the doctor of the eligible Member of the Faculty. The College may request a
second opinion concerning the disability.
b) A pregnant eligible Member of the Faculty, upon prior written notice, may elect, in lieu of
the normal disability benefits referenced above, to take a leave of absence for the half-year
period (i.e., July through December or January through June) in which childbirth is expected, at
full salary and full benefits.
Infant Care
a) Unpaid Leave of Absence
Upon prior written notice, an eligible Member of the Faculty is entitled to leave without salary
for reasons of infant care for up to two half-year periods (as defined above). Non-salary related
benefits will continue during the leave period.
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i) In the case when a Member of the Faculty gives birth to a child, two half-years of infant
care leave may be taken in addition to a disability leave or a paid leave taken for reasons of
pregnancy and childbirth , as long as the infant care leave is completed within 18 months after
the birth.
ii.) In the case of the birth of a natural child, or an adopted, foster or step-child, such leave
must be completed within 12 months after the child joins the family of the eligible Member of the
Faculty on a full-time basis.
b) Reduced Teaching Load Option
An eligible Member of the Faculty who is a single parent or who is one of two parents, both of
whom work outside the home or engage in formal program of study at least two-thirds time, may
elect a reduced teaching option in lieu of leave without salary as provided above. Upon prior
written notice such Member of the Faculty may take up to one course release from teaching
responsibilities, without reduction of salary and benefits, for up to two half-year periods. The
exact arrangements for a Member of the Faculty electing this option must be approved by the
Department Chair and the Provost based on the staffing needs of the College.
i) In the case when a Member of the Faculty gives birth to a child, two half-years of reduced
teaching option may be taken in addition to a disability leave or leave taken for reasons of
pregnancy and childbirth , as long as the reduced teaching option is completed within 18
months after the birth.
ii.) In the case of the birth of a natural child, or an adopted, foster or step-child, the reduced
teaching option must be completed within 12 months after the child joins the family of the
eligible Member of the Faculty on a full-time basis.
General Provisions
a) In order to facilitate planning for the absence of a Member of the Faculty, prior written
notice of intent to take available disability benefits or a leave of absence due to pregnancy and
childbirth or an infant care unpaid leave, or to elect the reduced teaching option, should be
given as early as possible, normally at least 30 days in advance. An anticipated date of return
from leave or the end of the reduced teaching load option is to be included in the notice.
b) Section III.A. of the Barnard College Code of Academic Freedom and Tenure specifies
the conditions under which the eight-consecutive-year rule may be waived for Members of the
Faculty s for reasons of pregnancy, childbirth, and infant care.
c) Recognizing that the College may have to make advance commitments to other persons
to replace Members of the Faculty taking leaves under this policy, once arrangements therefore
have been completed, a Member of the Faculty who elects to take such leave may be required
to do so, in the College’s discretion, regardless of a change in his or her circumstances.
d) Upon completion of a leave under this policy a Member of the Faculty will be entitled to
return to his or her position held before commencement of the leave, subject to paragraph f,
below.
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e) Part-time Professors, Associate Professors, Assistant Professors, Professors, Associate
Professors, and Assistant Professors of Professional Practice, Senior Lecturers, Lecturers,
Senior Associates, and Associates who have, in consecutive appointments, the equivalent of
one and one-half years of full-time service are entitled to leave without salary for reasons of
pregnancy, childbirth, or infant care for up to two half-year periods. All other conditions of an
infant care leave without salary provided for full-time Members of the Faculty are applicable to
this provision for part-time Members of the Faculty s. A part-time Member of the Faculty need
not resign for purposes of such leave, but will be entitled to return to the position he or she held
before commencement of the leave, subject to paragraph f, below.
f) This policy does not entitle the employee to any greater right to continued employment,
reinstatement, or other benefits then he or she would have been entitled to had he or she not
taken leave under this policy. For example, a person may take a leave of absence under this
policy in the terminal year of appointment, but such leave will not serve to extend the Member of
the Faculty’s appointment beyond the terminal year.
g) The first 12 weeks of leave taken under this Section 5.c., with or without salary, are
deemed to meet the requirements of the Federal Family and Medical Leave Act (see “FMLA
Leaves” below).
FMLA Leaves
The Family and Medical Leave Act of 1993 (FMLA) gives certain full- and part-time employees
of the College the right to unpaid leave to deal with the following:
1. the birth, adoption, or foster placement of a child;
2. a medical disability;
3. a serious illness of a spouse, child, or parent; or
4. a qualifying exigency, as defined by the federal Department of Labor, arising from a
spouse, child, or parent serving on or being called to active military duty.
An eligible employee with a family member in the military is entitled to 26 weeks of FMLA leave.
The maximum period of FMLA leave for other purposes is 12 weeks in any 12-month period.
To be eligible for an FMLA leave, an eligible employee must have been employed and paid by
the College for at least 12 months immediately preceding the commencement of the leave. In
addition, they must have provided at least 1,250 hours of service during that 12-month period.
The leaves full-time faculty may take under College policies for purposes also covered by the
FMLA are more generous than those required by the Act, with the exception of certain benefits
provisions. Consequently, the College considers the first 12 weeks of any such leave as fulfilling
the requirements of the Family and Medical Leave Act, except for leaves arising from a family
member’s military service in which case it counts for the first 26 weeks.
A further description of the Family and Medical Leave Act and the College’s policies and
procedures for implementing its provisions may be obtained from the web page of the Office of
Human Resources at https://barnard.edu/hr/employee-guide/policies/family-and-medical-leave or by
contacting one of its generalists.
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E. INSTITUTIONAL FUNDING AND SPONSORED RESEARCH
The Office of Institutional Funding and Sponsored Research is responsible for all grant
applications submitted by Barnard College and/or its faculty members in the scope of their
Barnard employment to foundation, corporate, and government sources. Their staff provides
support in the entire application process, from identifying funding opportunities to submitting
final materials to completing reports. Grant-related resources are available on their website at
https://www.barnard.edu/grants.
Institutional Funding compiles a Faculty Grants Handbook with policies and procedures related
to external funding that can be downloaded at http://www.barnard.edu/faculty-grants-handbook.
The office also publishes a calendar of various annual grant deadlines, as well as a bi-weekly
newsletter on upcoming workshops and grant opportunities. Interested faculty can sign up by
emailing [email protected].
All faculty members submitting applications/proposals for outside funding (including fellowships)
must submit application materials, along with the routing form and budget template, to the
Director for Faculty Sponsored Research at (212) 870-2526 or by email.
F. RESEARCH POLICIES AND REGULATION
1. Institutional Review Board (IRB)
Any member of the Barnard College faculty, staff, postdoctoral, and student bodies who plans to
initiate research in the scope of their employment at Barnard involving human subjects must
submit a protocol for IRB review prior to beginning the project. The Barnard IRB meets on the
second Monday of every month, or as needed, while classes are in session and as needed
during the summer recess. In order to assure a timely review, applications should be submitted
to the IRB at least two weeks before a scheduled meeting. For more information on the IRB and
approvals, visit http://barnard.edu/provost/research-professional-development/irb.
2. Institutional Animal Care & Use Committee of Columbia University (IACUC)
Any member of the Barnard College faculty, staff, postdoctoral, and student bodies who plans to
initiate research involving animals must submit a protocol for review by Institutional Animal Care
and Use Committee of Columbia University to begin the project. The Principal Investigator (PI)
on an animal protocol form is required to be an Instructor with a full-time appointment and have
the rank of Professor, Associate Professor, Assistant Professor, or Instructor (as defined in the
Academic Code). Senior Research Scientists/Scholars and Research Scientists/Scholars may
also serve as PIs and submit an animal protocol form. For more information about the IACUC
and the process for submitting a protocol, visit http://www.cumc.columbia.edu/dept/iacuc
(UNI
log-in required).
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3. College Policy on Conflict of Interest and Commitment
Any circumstance that could cast doubt or the appearance of doubt upon an employee's ability
to act with total objectivity with regard to the College’s interests presents a potential conflict of
interest situation. This policy sets forth the kinds of conflict situations each employee should
avoid and guidelines for dealing with them. The full text is available online at
https://barnard.edu/provost/institutional-policies/conflict-of-interest.
4. College Policy on Intellectual Property and Copyright
This policy clarifies the rights and responsibilities of the College, its faculty, other employees,
and students who are collaborating with faculty members or researchers, and consultants.
Copyright law protects the expression contained in works of authorship such as books, articles,
memoranda, texts, computer programs, musical works, dramatic works, pictorial works, motion
pictures and other audiovisual works, multimedia works, web pages, and sound recordings. The
full text is available online at
https://barnard.edu/provost/institutional-
policies/intellectualproperty-and-copyright.
5. College Policy on Scientific and other Academic Misconduct
Each member of the College community has a responsibility to foster an environment which
promotes intellectual honesty and integrity, and which does not tolerate misconduct in any
aspect of research or scholarly endeavor. Scientific misconduct is unacceptable at any level and
involving any member of the community.
The College’s definition of scientific misconduct, and procedures for investigating and reporting
allegations of misconduct, conform to the definitions and regulations of federal funding
agencies, which have policies on this subject. The full text is available online at
https://barnard.edu/provost/institutional-policies/scientific-misconduct.
IV. Service and Governance
A. FACULTY MEETINGS
Faculty meetings are normally held on the first Monday of each month in which the College is in
session, from 4:10-6:00 p.m. Neither classes nor office hours should be scheduled during times
designated for Faculty meetings.
Special meetings may be held at the call of the President or Provost or upon a formal written
request signed by no fewer than five members of the Faculty.
The following Rules of Order and procedures govern Barnard Faculty meetings:
1. Attendance. All Members of the Faculty are expected to attend Faculty meetings.
2. Presiding Officer. The President or her designee (usually the Provost) presides over
the meetings.
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3. Voting. Only Members of the Faculty have the right to vote. This includes those
administrators holding Faculty status, namely the President, Provost, Dean of the
College, and Dean of Studies. Unless otherwise decided by the Faculty, votes are by a
simple majority. Faculty tellers are responsible for counting and reporting votes. The
Provost/Presiding Officer votes only in the case of a tie, and her vote is determinative of
the outcome in this case.
4. Quorum. A quorum consists of 50 voting Members of the Faculty. While it is typically the
case that Faculty members must be present at the Faculty meeting to cast a vote, in
certain important decisions, and as specified by the Provost, voting in absentia is
permitted. The exact procedures and specifications determining absentee voting will be
determined prior to the vote by the Faculty Governance and Procedures Committee
(FGP) in consultation with the Provost.
5. Agenda. Agendas for Faculty meetings are set by the FGP in consultation with the
Provost and are available on the myBarnard portal prior to the meeting.
6. Minutes. Minutes of Faculty meetings are taken by a faculty reporter and are appended
to the agenda of the succeeding Faculty meeting for the approval by the Members of the
Faculty.
7. Parliamentary Procedures. When the rules and procedures for conducting the Faculty
meetings are challenged or otherwise called into question, Robert’s Rules of Order
Newly Revised shall be followed.
B. FACULTY GOVERNANCE
1. Rules of Order and Procedures for Elected and Standing Appointive Committees
The Faculty Governance and Procedures Committee (FGP) has specified that the following
rules of order for all elected and appointed faculty committees should be implemented each
academic year:
• All faculty committees will either elect a recorder or will have the Provost’s office assign
a recorder to take official meeting minutes.
• Meeting minutes should be recorded and approved by the committee. Minutes should
include action items passed at the meeting.
• All meeting minutes should be posted on a committee website and should be restricted
to the current year’s committee members. Official minutes should exclude any personnel
actions or other confidential information.
2. Committee Membership and Faculty Divisions
All Members of the Barnard Faculty are expected to participate in the governance of the College
through service on its faculty and College committees. Tripartite committees are composed of
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faculty members, administrators, and students designated by the Student Government
Association.
To assure comprehensive representation, committee membership is often grouped into the
following four faculty divisions:
I. Architecture
II. Biological Sciences
Art History
Chemistry
Dance
Environmental Science
English
Mathematics
Music
Physical Education
Theatre
Physics and Astronomy
Psychology
III. Anthropology
IV. Africana Studies
Economics
Asian and Middle Eastern Cultures
Education
Classics
History
French
Political Science
German
Sociology
Italian
Urban Studies
Philosophy
Religion
Spanish and Latin American Cultures
Women’s, Gender, and Sexuality Studies
Faculty in the Professional Practice ranks may be named or elected to College committees in
seats reserved for non-tenured Faculty (i.e., Assistant Professors of Professional Practice) or
tenured Faculty (i.e., Associate Professors or Professors of Professional Practice), with the
exception of the Advisory Committee on Appointments, Tenure, and Promotion (ATP) and the
Faculty Budget and Planning Committee (FBPC). Members of these two committees must be
tenured, and, in the case of the ATP, at least three must hold the rank of Professor. Faculty may
not serve simultaneously on the ATP and the FBPC.
3. Elected, Appointive, and Ad Hoc Committees
The table below lists the active elected, appointive, and ad hoc committees with faculty
participation at the College.
Elected
Faculty Committees
Advisory Committee on Appointments, Tenure, and Promotion (ATP)
Committee on Instruction (COI)
Faculty Budget and Planning Committee (FBPC)
Faculty Finance and Resource Committee (FFRC)
Faculty Governance and Procedures Committee (FGP)
Faculty Representatives to University Senate
Faculty Representatives to the Board of Trustees
Grants Committee
Reviewed and Renewable Faculty Advisory Committee (RRFAC)
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Standing Appointive
Faculty Committees
Academic Success and Enrichment Committee
Barnard Emergency Management Committee (BEMC)
Barnard Library and Academic Information Service Committee (BLAIS)
Columbia College–School of General Studies Committee on
Instruction
Columbia University Faculty Athletics Committee
Committee of Department Chairs and Program Directors Committee
on Honors
Committee on Programs and Academic Standing (CPAS)
Faculty Committee on Internationalization
Faculty Diversity and Development Committee (FDD)
Honor Board
Institutional Research and Assessment Committee (IRAC)
Institutional Review Board (IRB)
Joint Faculty and Administrator Benefits Committee (JFAB)
Medalist Committee
Phi Beta Kappa Committee
Pre-Health Professions Committee
Senior Commencement Committee Student
Life Committee
Sustainable Practices Committee
Trustee Committee on Academic Affairs Trustee
Committee on Campus Life
Special and Ad Hoc
Committees
Additional committees are periodically formed by the President, the
Provost, or a vote of the Faculty to address pressing substantive
matters of the college. Service on Special and Ad Hoc Committees
carries the same weight and is governed by the same policies as
standing elective and appointive committees. A list of current Special
and Ad Hoc Committees can be found
at http://barnard.edu/academics-library/provost-dean-
faculty/servicegovernance/faculty-committees/special-and-ad-hoc.
a. Elected, Appointed, Special, and Ad Hoc Faculty Committees
Committee descriptions and memberships can be found at
http://barnard.edu/provost/servicegovernance/faculty-committees.
4. Appointed Faculty Service Positions
The following positions are appointed annually:
• Faculty Reporter
(1-year term). Records minutes at Faculty meetings and submits to the Office of the
Provost for posting. One Member of the Faculty.
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• Faculty Tellers
(1-year term). Announce the results of fall and spring faculty elections at Faculty
meetings. Two first-year Assistant Professors.
C. DEPARTMENT CHAIRS & PROGRAM DIRECTORS
1. Roles and Responsibilities of Department Chairs and Program Directors
The chair is the chief administrative officer of the department. As such, the chair is responsible
for directing its instructional program and administrative operation. The chair also represents the
department in discussions on academic and administrative matters with the administration of the
College, other departments at Barnard, and the counterpart department at Columbia. Program
directors have similar roles and responsibilities to those of department chairs. Specifically,
department chairs and program directors are responsible for
• Convening department meetings for all full-time Members of the Faculty;
• Conducting faculty appointments and searches and directing negotiations with
candidates being considered for appointment (in consultation with the Provost);
• Ensuring that non-tenured faculty are reviewed for reappointment and promotion (as
appropriate) in a timely manner, making sure to consult the Personnel Procedures for
details about the procedures for appointment, reappointment, promotion, non-renewal,
leaves, resignation, and retirement, and notifying the Provost of the department’s
decision to pursue a tenure nomination for an eligible Assistant Professor;
• Approving all research proposals submitted by their department faculty, including
external grant and fellowship applications
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;
• Reviewing all requests for leaves before they are forwarded to the Provost;
• Preparing the department’s annual instructional budget proposal, making sure to project
anticipated leaves in the department for the following two years;
• Supervising the hiring of all adjunct faculty after budget approval from the Provost;
• Directing the department’s curricular program, which includes planning the annual
course offerings and making teaching assignments in consultation with other members
of the department, and ensuring the scheduling of an adequate number and range of
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Faculty principal investigators are asked to seek/provide department chair acknowledgement
when any of the following are needed or included in their research proposals:
· Equipment purchases - tangible personal property (including information technology
systems) having a useful life of more than one year and a per-unit acquisition cost of
$5,000 or more
· Additional or renovated office space or facilities
· Course release or leave time
· Additional personnel to be hired under the grant
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courses required for the major and their prerequisites, as well as courses suitable for
non-majors and for general education requirements;
• Making updates to the course listings online and departmental web pages, usually with
the assistance of the department assistant or administrator, for the following semester;
• Overseeing relations between the department’s students and faculty, including
assuming, facilitating, or delegating advising of their department’s majors;
• Coordinating with department faculty to develop and implement the department’s
assessment plan (including student learning, Academic Program Reviews, etc.); and
• Composing the Chair’s Year-End Report for Personnel and Salary Reviews, in which the
chair makes recommendations to the Provost on merit pay for the department faculty.
2. Chair’s Timeline
The Department Chair’s Timeline is intended as a guide for departments planning the academic
year. All dates are subject to change. The most current timeline is available online at
http://barnard.edu/provost/service-governance/chairs-directors/dept-chair-timeline.
3. Compensation for Chairs and Directors
The policy for chair/director compensation is periodically reviewed by the FBPC. Chair/director
compensation consists of course releases, stipends, mini grants, or research grants. Faculty
should take note that stipends in lieu of course release are taxable and research grants in lieu of
course release are not.
4. Department/Program Faculty Relations and Personnel Matters
a. Department Meetings
The chair is expected to convene department meetings for all full-time Members of the Faculty
at regular intervals, depending on need and department size, once a semester at minimum.
b. Appointments and Searches for Full-Time Members of the Faculty
Department Procedures for Full-Time Appointments
Recommendations on appointment, reappointment, promotion, and tenure of full-time Members
of the Faculty must be made by a majority vote of the department’s full-time faculty members
holding ranks higher than that of the candidate being considered. Discussion and votes for
these matters take place in executive session meetings with the appropriate faculty
composition. Refer to “Search Procedures for Full-Time Faculty Positions” and “Faculty
Reappointment, Tenure, and Promotion Reviews” below for specific provisions.
Recommendations on terminal full-time appointments for one year or less are made by the
department chair/program director in consultation with the Provost.
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Search Procedures for Full-Time Faculty Positions
Full-time reviewed and renewable faculty appointments are made only after public
announcement of vacancies and the screening of applicants in accordance with the equal
employment opportunity policies of the College.
A. Authorization of Searches for Full-Time Faculty
The search authorization process begins with a preliminary petition from the chair to the
Provost, submitted by the date specified in the Personnel Procedures calendar. The search
petition is reviewed by the Faculty Budget and Planning Committee (FBPC), whose
responsibility is to prioritize all College-wide departmental search requests and make
recommendations to the Provost. After consultation with the Provost, the President authorizes a
search.
Detailed instructions and the search form can be downloaded from the Provost’s website
at http://barnard.edu/provost/resources/forms.
B. Planning for the Search Once Approved.
In consultation with the Provost and the Dean for Faculty Diversity and Development (FDD
Dean), the chair develops a comprehensive search plan, including the following items.
• Identification of the search committee membership:
o The department chair may serve as the chair of the search committee or
designate another member of the committee to serve in that role. Departments
are encouraged to include one member of the tenured faculty from an allied
department at Barnard. Faculty who are scheduled to leave the College
permanently for any reason including retirement may not serve on the search
committee, nor may they participate in any discussions about the line allocation
request, except as formally petitioned by the department and approved by the
Provost. All search committees must be approved by the Provost.
o There should be an indication of how the counterpart department at Columbia (if
there is one) will be involved. Minimally there must be consultation with the
Columbia chair at the start of the search and during the final selection process
and before a recommendation to hire is made to the Provost. Search committee
chairs are encouraged to seek faculty representation from Columbia counterpart
departments.
• Process for evaluating candidates.
• List of steps to ensure the active recruitment of a diverse pool of candidates.
• Draft of the position advertisement:
o The ad must contain the language: “Barnard College is an Equal Opportunity
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Employer and is actively committed to creating a diverse and inclusive
community. We especially encourage women and candidates from diverse
backgrounds to apply.”
o It should also specify the timeline for the search and what the candidate should
supply. This must include a letter of interest addressing experience and future
plans in teaching and research, a curriculum vitae, the names of three to five
references, and representative scholarly material (e.g., teaching evaluations,
sample syllabi, sample exams, a statement of their approach to teaching).
Depending on the nature of the search, departments may request referee letters
either as part of the application or after the initial screening of candidates.
o Along with the ad copy, the department must include a list of all venues where
the ad will appear (e.g., professional journals, job listing services of professional
organizations) and a description of any additional methods of advertising (e.g.,
letters to highly-rated departments in the field, personal calls to leaders in the
field, ads in generic publications such as the Chronicle of Higher Education).
• Budget request:
o This should include the projected advertising costs and estimate and itemize the
cost of travel and entertainment for the finalist pool.
• List of questions and interviewing protocols.
• Projected timeline.
The chair should refer to the Barnard Faculty Search Form, Part I. “Planning for the Search” for
details on the search plan and search process. The Faculty Search Form can be downloaded
from the “Forms and Guidelines” page of the Provost’s website at
http://barnard.edu/provost/resources/forms.
Upon approval of the search plan and budget by the Provost and the FDD Dean, the designated
search committee chair proceeds with the agreed-upon process. The Provost’s Office will post
the ad copy on the College’s website and other generic recruitment sites.
C. Evaluating Candidates.
The search committee (or a designated sub-group) narrows the pool of applications, using the
wording of the advertisement and the specific criteria established at the beginning of the search
to guide these efforts. The rationale for eliminating each candidate must be documented. The
FDD Dean should be consulted and should approved each stage of the narrowing process.
Search committee members must disclose any conflict of interest to the search committee chair.
Any Columbia search committee member must recuse him or herself whenever a candidate
affiliated with Columbia University, either as a student, former student, or current faculty
member, is considered by the committee. The chair of the search committee may solicit the
opinion of the Columbia member about any such candidate.
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When the review of applications and any preliminary interviews are complete, the search
committee chair should meet with the Provost to discuss next steps and campus interview
procedures. At that time, the chair should provide the Provost and the FDD Dean with CVs,
cover letters, research/teaching statements, and letters of recommendation for potential
finalists. The chair of the search committee should also submit the Barnard Faculty Search
Form, Part II. “Reviewing Applicants,” along with the candidate materials specified at the top of
the page, to the Provost. The information in this form will be compiled by the Provost’s Office so
as to inform future diversity efforts.
A complete file of all applications and meeting notes should be kept for at least one year
following the successful completion of the search.
D. Campus Visits by Finalists.
The candidate’s visit to campus must include a public presentation of his or her scholarly or
artistic work. Departments may also ask the candidate to teach a class. The public presentation
should be announced campus-wide and to the corresponding Columbia department. The
committee should introduce the candidate to students and to relevant faculty outside the
department, and solicit their written feedback. The candidate must also meet with the Provost
or, if the search is for a senior candidate with tenure, with both the Provost and the President.
E. Making the Final Selection and Offer.
The search committee and/or the department constructs a proposed final ranking of the
candidates who were interviewed, and the department chair discusses the ranking with the
Provost. If agreement is reached on the selection of the first-choice candidate and rank ordering
of the other finalists, the chair and the Provost discuss the salary and other perquisites the chair
is authorized to offer to the candidate. The department chair then calls the candidate and makes
an offer. If the first-choice candidate declines, the department chair, in consultation with the
department and the Provost, will proceed with other offers according to the rank ordering of
candidates.
At any stage, a department should feel free to vote to declare a failed search. It is expected that
the department will re-file the search request with the FBPC in the following year, unless the
department changes the field or rank, or unless financial constraints of the College require
another detailed review by the FBPC.
F. Letter of Appointment.
After notification from the department chair, the Provost will issue the formal letter of
appointment that will specify details of the offer. The candidate will signify acceptance by
returning a signed copy of the offer letter and will provide proof of terminal degree.
G. Sample Search Timeline
• February: Submit request to the FBPC for authorization to conduct search.
• April-June: After the FBPC authorization, submit search plan to the FDD Dean and the
Provost.
• June-September: After Provost approval, begin active recruitment of a diverse pool.
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• October-December: Send acknowledgements to applicants. Committee convenes and
deliberates.
• January-March: Invite finalists, schedule campus visits, rank finalists after visits, and
confer with the Provost on making an offer.
H. Searches for Full-Time Visiting and Term Faculty
Searches for one-year visiting and term appointments are approved by the Provost as part of
the annual budgeting process. Department chairs should follow Human Resources guidelines in
posting these appointments and considering a diverse pool of candidates.
Search requests for multi-year visiting and term appointments are made to the FBPC and follow
the procedures outlined above for reviewed and renewable faculty. Any exceptions to these
procedures should be discussed with the Provost.
I. Post-Hiring Payroll Procedure
Once the details of a new full-time faculty appointment have been confirmed with the Provost
and the candidate has accepted the position, the chair must submit a Faculty Action Form to the
Provost’s Office, so that the appointment can be formally processed and coordinated with
Human Resources. A current CV must be included with the action form. All action forms can be
downloaded from the “Forms and Guidelines” page of the Provost’s website at
http://barnard.edu/provost/resources/forms.
The Faculty Action Form is submitted only once for tenured and tenure-eligible appointments.
Faculty Action Forms must be submitted each academic year for reappointment of all term and
visiting faculty on multi-year appointments.
Hiring of Part-Time Instructors, Teaching Assistants, and Graders
Recommendations on hiring adjunct faculty are made by the department chair/program director
contingent on budget approval in consultation with the Provost’s Office and in accordance with
the applicable Collective Bargaining Agreement. Questions may be directed to the Office of the
Provost and the Office of the General Counsel.
Prior to the beginning of each semester (or as needed throughout the semester), the chair must
submit an Adjunct Action Form to the Provost’s Office for processing all part-time Instructors
and must submit an Action Form for teaching assistants, and graders in conjunction with
Human Resources. A current CV must be included with the action form. The Provost's Office
provides a current payroll schedule on the Forms & Guidelines page of the Provost’s website at
http://barnard.edu/provost/resources/forms.
Procedures for Appointment of Research Scholars
Research Scholars are non-salaried positions that provide institutional identity for the purpose of
conducting scholarly research, along with access to Barnard and Columbia libraries and
computing services. These positions carry neither teaching responsibilities nor other privileges
associated with faculty appointments. Research Scholar appointments are reviewed by the
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ATP. Appointment guidelines can be downloaded from the Provost’s website here:
http://barnard.edu/provost/research/ranks-actions-reviews-leaves.
a. Termination Procedures
As soon as a department chair knows that a full-time faculty member’s appointment will be
terminated, he or she (or the department assistant or administrator) must submit a termination
form to the Provost’s Office. Termination forms are also required for part-time Instructors who
are leaving before the end of their hire term, or who the department anticipates will not return in
the foreseeable future. Termination forms are Faculty or Adjunct Action Forms on which the
“Action” is “Termination.” These forms must include a termination date and a reason for
departure.
b. Annual Faculty Reporting
All full-time Instructors are expected to submit an annual personnel form and current CV to the
Provost and to their department chair at the end of each spring semester. These records are
used by the Provost and President to help inform salary decisions. Chairs also use these forms,
along with other data such as teaching evaluations, course syllabi, and scholarly work, to
conduct annual reviews and to make recommendations regarding reappointment, promotion,
and merit salary increases.
c. Faculty Reappointment, Tenure, and Promotion Reviews
The Chair must consult the Procedures for Reappointment and Promotion of Full-Time Faculty
at Barnard College for specific provisions concerning the appointment, reappointment,
promotion, tenure, non-renewal, resignation and retirement of Instructors prior to initiating the
review. The Procedures document is available online at
http://barnard.edu/provost/resources/publications/personnel-procedures.
For all tenure reviews, chairs should also consult Columbia University’s Principles and Customs
Governing University-Wide Tenure Reviews for Barnard College (“Principles and Customs”),
which is available online at
http://www.columbia.edu/cu/vpaa/docs/Barnard_Tenure_Guidelines.pdf.
The ATP, chaired by the Provost, is responsible for reviewing the dossiers of all full-time
members of the faculty and making recommendations for reappointment, tenure, and promotion
to the President of the College. The candidate’s dossier is normally prepared by the department
chair (or a tenured faculty member designated by the chair) in consultation with those faculty
members in the department who hold a higher rank than the candidate and with the Provost.
Administrative support is provided by the department assistant or administrator, working closely
with the Manager of Academic Programs and Faculty Support in the Provost’s Office.
For upcoming reappointment and/or promotion reviews of Lecturers, Associates, Senior
Lecturers, Senior Associates, and faculty in the Professor of Professional Practice ranks, chairs
are required to petition the FBPC for continuation of the faculty line in advance of the review.
The FBPC deadline is normally at the beginning of the spring semester of the candidate’s sixth
year of service; chairs should refer to the “Guidelines for a Petition to the FBPC” at
http://barnard.edu/provost/resources/forms
for more specific details.
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d. Leaves
Chairs must review the Faculty Leave policies prior to recommending requested leaves to
the Provost. Policies are posted on the “Policies on Leaves” page of the Provost’s website:
http://barnard.edu/provost/research-professional-development/leaves.
When preparing the staffing plan for the annual instructional budget, the chair is asked to project
anticipated leaves in the department for a two-year period. These include Special Assistant
Professor Leaves (SAPL), Sabbaticals (SABB), Professional Development Leaves (PDL), and
Leaves without Pay (LWOP). The chair is expected to ensure that the scheduling of leaves in
the department provides for adequate coverage of the instructional offerings and is sensitive to
budget considerations. Normally, when conflicts occur, SAPLs and grant-funded leaves for
Assistant Professors will receive priority over other leaves. To assist with departmental
curricular planning, the chair can request that a SABB or PDL be advanced or delayed, and
indicate what accommodation plans have been made. When unanticipated requests occur (such
as parental, family, medical, or grant-funded leaves), the chair should consult the Provost on
accommodation plans.
PDL applications, along with a letter of support from the chair, must be submitted to the Provost.
For further information, consult the PDL application guidelines, which are available on the
“Forms and Guidelines” page of the Provost’s website at
https://barnard.edu/provost/resources/forms.
All faculty on College-paid leave must return to the College for a minimum of one full academic
year following any paid leave. Failure to do so obligates the faculty member to repay the
College for the cost of the paid leave, inductive of salary, benefits, and any additional College
grants in support of the leave. This requirement does not apply if the faculty member is on an
unpaid leave under the Family Medical Leave Act in Section D(5)(f) above.
e. Internal Research Grants and Travel Grants
Applications for Faculty Conference Travel Grants should be submitted to the Office of the
Provost. Please see the Faculty Conference Travel Grant Guidelines, Application, and Expense
Report.
Faculty applications for internal research grants require the signature of the chair and should be
submitted to the Grants Committee. Please see the Faculty Research Grant Application and
Guidelines, which include information regarding SAPL Supplements.
All guidelines and forms can be found on the “Forms and Guidelines” page of the Provost’s
website at http://barnard.edu/provost/resources/forms
(scroll down to “Grant Applications and
Forms”).
f. Institutional and Individual Sponsored Research
All Faculty seeking external grants or external funding should notify their chairs about intended
proposals prior to submission. After consulting the chair, the faculty member or chair must notify
both the Provost’s Office and the Office of Institutional Funding and Sponsored Research, who
will assist in finalizing the submission. Any request for release time or leave without pay must
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receive approval from both the department chair and the Provost prior to submission. For more
information, see section III.E. above or consult the Institutional Funding website at
https://www.barnard.edu/grants.
5. Department/Program Curriculum Administration
a. The Major and Departmental Course Offerings
Major and Departmental Course Offerings
The chair, in consultation with other members of the department, plans the annual course
offerings. Proposals for new courses or changes to major or minor requirements must be
submitted to the COI via the CIM online form by the semester deadline. For more information on
submitting course proposals to the COI, see section 5.c. Course Listings, Catalogue below.
Student Learning Outcomes and Program Assessment
Department chairs and program directors are responsible for the assessment of student
learning, in coordination with the Provost and Director of Institutional Research. For more
information, please see the College’s Assessment Plan.
All departments and programs must post a mission statement and student learning outcomes on
their websites and in the online Barnard College Course Catalogue.
b. Teaching Assignments and Staffing the Curriculum
The Chair,
The Chair is responsible for determining departmental teaching assignments. A full-time teaching load
consists of four courses for tenured and tenure eligible faculty; five courses for Professors of
Professional Practice; and six courses for term assistant Lecturers and Associates. For
Instructors on term appointments, a full-time teaching load consists of five courses for Term
Assistant, Associate, or Full Professors; five courses for Term Professors of Professional
Practice at all ranks; and six courses for Term Associates, Lecturers, Senior Lecturers and
Senior Associates at all ranks.
The College recognizes and encourages contributions to graduate teaching, first-year seminars,
and interdisciplinary programs. Chairs should consider these options when planning teaching
assignments.
Chairs should limit the number of new course preparations for tenure-eligible Assistant
Professors, while encouraging diverse kinds of teaching (upper level, introductory, seminar,
lecture, lab-based). Care should be taken to assign Assistant Professors to courses closely
related to their research or prior teaching.
The chair should assess the need for teaching assistants or graders (to be submitted with the
annual budget and subject to approval).
c. Course Listings
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Course Catalogue
Every October and February, the chair is asked to update the online course listings for the
upcoming semester, usually with the assistance of the department assistant or administrator. The
online CIM system can be accessed at https://barnard.edu/provost/teaching/courses. F
or
permission to access or training on the system, contact the Academic Affairs Coordinator in the
Provost’s Office at ext. 4-9556.
Each February, the chair is asked to provide updated departmental information for the coming
year. Some chairs, especially those in Architecture, Dance, Theatre, and Urban Studies, which
also serve the Columbia major, are also required to submit catalogue copy directly to Columbia
College for the Columbia College Catalogue and to General Studies for the GS Catalogue.
Other chairs exchange updated staffing and course information with their counterpart Columbia
departments for inclusion in their respective catalogues.
Chairs are required to submit all new courses and any significant changes in requirements to
the Barnard COI. Approved changes should be communicated to the department assistant or
administrator, who will make the changes in the online catalogue. Providing updated
departmental information usually involves noting personnel changes and any approved changes
in requirements. Updating the course listings involves adding approved new courses and
publishing courses that are not being offered currently, but will be offered again. When new
Columbia courses are added to the Barnard Course Catalogue, these courses must also be
submitted to the Barnard COI. Conversely, new Barnard-staffed UN3000 or GU4000 courses
must be submitted to the Columbia College-General Studies (CC-GS) COI via the counterpart
Columbia department. New Barnard courses or changes in requirements for majors that also
serve as the Columbia major – such as Architecture, Dance, Theatre, and Urban Studies – must
be submitted directly to the CC-GS COI.
The online Course Catalogue can be updated throughout the year; contact the Academic Affairs
Coordinator in the Provost’s Office at ext. 4-9556 if there are any changes needed.
Directory of Classes
Columbia generates the University-wide Directory of Classes. The online Barnard Course
Catalogue links to the Directory of Classes for all courses currently being offered. Chairs receive
printouts of course listings from previous semesters from the Registrar, and are asked to return
the printouts with corrections. The lists should include all courses taught by Barnard faculty,
both graduate and undergraduate, as the Columbia Registrar’s Office relies on the Barnard
Registrar to supply complete and accurate information about all Barnard-taught courses. Once
the list is returned, the Registrar enters changes and corrections in the database and transmits
a file electronically to Columbia.
On the course lists, departments are also asked to supply information about classroom needs:
anticipated class size; the need for audiovisual equipment; and whether graduate courses
should be scheduled in Barnard or Columbia classrooms. The Registrar’s Office will attempt to
honor classroom requests; however, given the limited number of classrooms, departments are
asked to spread out their course offerings throughout the day and week. Some courses offered
at popular time slots may have to be scheduled at Columbia or moved to a different time.
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All information contained in the Directory of Classes is available on the Columbia website and is
updated nightly. Current courses listed in the online Barnard Course Catalogue have links to the
Directory of Classes. Contact the Registrar for questions about course listings, and the
Associate Registrar for classroom assignments, both at ext. 4-2011.
Limited Enrollment Courses
During the advance registration period each semester, students sign up for certain Barnard and
Columbia limited-enrollment courses via myBarnard. They sign up for additional Barnard-taught
limited-enrollment courses according to procedures specified by the offering department. Some
departments post sign-up sheets; some require the submission of appropriate samples of work;
some require auditions. The department must indicated which courses will be limited enrollment
when they submit their course offerings to the Registrar for that semester.. Questions on limited
enrollment classes should be directed to the Registrar at ext. 4-2011.
d. Student Course Evaluations
Course evaluation forms are provided through CourseWorks to all enrolled students in all
undergraduate courses taught by Barnard faculty. All faculty are expected to use these College-
wide online course evaluation forms. Course evaluations are kept confidential and are shared
only with the professor, the chair and or director, the Provost through her designee(s), and the
ATP. Departments wishing to develop their own course evaluation forms must seek approval to
proceed from the ATP.For more information about using CourseWorks evaluations, visit
http://imats.barnard.edu/cw/evals.
e. Department Web Pages
This whole section needs to be rewritten with communications and imats
6. Major Advising and Student Relations – this entire section may not be valid and is
subject to major changes as the advising system changes
a. Major Advising
Chairs are responsible for delegating the advising of majors. For more information, see section
II.B. Academic Advising (above).
Major Meetings
Meetings for majors and prospective majors should be organized twice a year, in consultation
with the Sophomore Class Dean. These gatherings provide a good opportunity to introduce new
faculty, courses, policies, and requirements, and to convey other important departmental news
in a congenial group setting. For more information, contact the Sophomore Class Dean at ext.
4-2024.
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Declaring Majors
A student who declares a major files a form with the Registrar that is signed by the chair. A
student who declares a complete double major (fulfilling requirements for both majors, including
separate senior projects) files the same form, signed by both chairs. A student who declares a
double major with a single essay (completing all coursework for both majors but completing a
single and combined senior project) files a Double Major-One Integrating Senior Project form
that must be signed by both chairs and both major advisers, and must specify the course/s in
which the student will complete her senior project. In that case, both departments will read and
evaluate the senior project and must agree on the grade. Specific questions regarding
appropriate registration should be directed to the Registrar at ext. 4-2011.
Assigning Major Advisers
Chairs may delegate major advising assignments using varied criteria: (i) on the basis of field,
(ii) in order to equitably distribute advisees among department members, (iii) with the goal of
differentiating advising responsibilities based on tenure or seniority, (iv) on the basis of student
preferences, or (v) by some combination of these factors. When major advisers go on leave or
depart for other reasons, chairs will be responsible for reassigning affected students,
communicating reassignments with students and the Registrar’s office, and ensuring that
relevant advising materials (see below) are transferred to the new adviser.
Approving Major Programs
Students enter course selections on the Student Planning section of myBarnard, and advisers
approve students to register after meeting with their advisees to discuss selections. It is the
chair’s responsibility to ensure that major advisers are available to approve registrations and to
provide face-to-face advising of students. If for any reason a major adviser cannot be available
on or immediately before a deadline, s/he may approve a student’s registration after the
deadline by printing it, signing it, and, if appropriate, adding a brief note explaining why the late
registration fee should be waived. (Once a deadline has passed, the online approval
mechanism is turned off.) For further information on the details of online registration, see the
Registrar’s memos, which can be found on the Registrar’s website at
http://www.barnard.edu/registrar.
Fulfilling Major Requirements
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The chair should create/encourage the use of a checklist or audit form to enable
advisers and advisees to chart progress toward fulfillment of major requirements.
The checklist, which can be given to both advisers and advisees, can be helpful as a
general advising tool, as a way to encourage students to take responsibility, and as a
record-keeping device that may occasionally be helpful in the resolution of
misunderstandings. A copy of the checklist/audit form should also be kept in a file in
the department office. Note that in certain cases, departments may elect to use their
own form in place of the online audit and may instruct student to disregard the online
audit.
Exceptions to Requirements
The chair must keep records of individual exceptions to major requirements. When chairs
authorize substitutions for particular major requirements at any point in a student’s career, it is
important that they make a written record of the decision. Doing so will help avoid
misunderstandings when the student nears graduation and the chair (or his/her successor) has
to certify the student for graduation (see below). Chairs should notify the Registrar’s Office of
approved exceptions and substitutions so that those changes can be recorded on online major
audits.
Certifying Majors for Graduation
Degrees are awarded three times a year, in October, February, and May. Before each
graduation date, the Registrar’s Office mails a packet to chairs that includes the following
materials:
1. An alphabetical listing of candidates.
2. A set of candidates’ transcripts. While the Registrar’s Office verifies satisfaction of
general College requirements, chairs certify completion of the major. Chairs are asked to
circle or highlight all courses to be used toward the major (including in-progress
courses), and are reminded that under College policy, courses in which students earn
the grade of “D” cannot be counted toward the major. Students are held to the major
requirements specified in the Course Catalogue in the year they declared the major.
When signing the transcript, Chairs should note and explain any substitutions (see
above).
3. Nomination forms for departmental honors. Up to 20% of the majors in a department
may be awarded honors. Nominees must have a minimum major GPA of 3.5. For May
graduation, departments must nominate students well before final grades come in; the
Committee on Honors, which makes the final decisions on the awarding of honors, will
have available all grades that have been received by the Registrar’s Office.
4. Senior requirement grade sheets. Each Barnard graduate must have completed a
“senior project,” most typically in the form of a thesis, a performance, an exhibition, or
some other culminating project. Apart from any letter grades that students earn in
courses in which they have completed the senior project, chairs must verify, on the
grade sheet, that each graduate has passed (P), passed with distinction (PD), failed (F),
or not yet completed (Inc) the senior project. For students with double majors with a
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single essay, combined majors, or special majors drawing from more than one
department, both departments must agree on the grade.
Questions concerning graduation requirements should be directed to the Registrar at ext.
42011.
b. Other Advising Matters
Advising of First-Years and Sophomores
Each spring, the Dean of Studies will ask chairs to update departmental information for the
Advisers’ Guide and may contact chairs in seeking additional advisers. The Dean may also
consult with chairs about the appropriateness of junior faculty members to serve as advisers.
Petitions to the Committee on Programs and Academic Standing (CPAS)
Students seeking exceptions to College-wide academic policies are required to submit petitions
to the CPAS. Please refer to page 22 for further discussion.
Petitions for Special and Combined Majors
A special major is comprised of courses from multiple departments in the College and
University; a combined major integrates in-depth coursework – at least seven courses each – in
two established academic departments. Both must demonstrate breadth (adequate coverage
within a field), depth (sufficiently advanced coverage), and coherence (evidence of the
intellectual integrity of the major program).
A special major requires approval by the designated adviser and by the chair of the adviser’s
department; a combined major requires approval by a major adviser from each of the two
departments, as well as both chairs.
Students will ask chairs for advice as they consider the feasibility of developing majors and for
suggestions about potential courses and advisers. In responding to them, chairs should
consider the extent to which the students’ interests can be satisfied within existing majors and
the extent to which the breadth, depth, and coherence criteria can be met.
In the case of special majors the input of the chair is particularly important in communicating the
pedagogic reasons to support the proposed major. For more information, contact the Dean of
Studies or appropriate Class Dean at ext. 4-2024.
Summer and Study Abroad Credit
Department chairs must approve non Barnard summer and study leave courses if the course is
to qualify for credit toward the major or the minor. Chairs and/or the Registrar may approve a
non Barnard summer or study leave course for elective credit. In no cases can a summer or
study leave course be used to satisfy the College’s general education requirements.
Summer Credit: As necessary, and with the appropriate approvals, students may earn up to 16
summer credits toward the degree. To qualify for credit, summer courses must be at least five
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weeks long and must meet for at least 35 hours. If there are compelling reasons for approving a
course that does not meet these criteria, a student may petition for an exception to the policy. In
evaluating requests for approval, chairs may request detailed information on course content and
assignments. Chair approval must be secured prior to the student enrolling in a summer
program for credit. Questions should be directed to the Registrar at ext. 4-2011.)
Study Abroad Credit: Students who study abroad or take courses at other institutions during the
academic year must seek the approval of the Registrar’s Office. The study abroad approval
process is online; approval for other institutions is indicated on the Registrar’s Office form. As
with summer credit, chairs approving study leave courses for major credit may wish to request
detailed course information, but should approve or deny in advance of enrollment. While Chairs
may approve a course for a reduced number of points, they should apply the same
“proportional” principle that the Registrar’s office uses in awarding transfer credit. Chairs
considering awarding reduced credit should consult with the Registrar prior to proceeding with a
reduced credit approval.
For general questions about transfer credit, contact the Registrar at ext. 4-2011; for questions
about study abroad credit, contact the Office of International and Intercultural Student Programs
Minors
Students may elect minors after having completed at least three courses towards the proposed
minor field; most do so in the second semester of the senior year. The chair signs the minor
declaration form, which, unlike the major form, requires the student to list the specific courses
she intends to use toward the minor. As with the major, students must earn a grade of at least
C- in all courses for the minor, and chairs will need to identify and explain substitutions. Chairs
should make sure that the approved minor meets the published criteria for a minor in that
department. Questions should be directed to the Registrar at ext. 4-2011.
c. Working with Admissions and Family Weekend
Chairs may be asked to prepare materials for prospective students, write letters to admitted
students, and suggest participants for open house panels. Each fall the College hosts a
weekend of programming for parents of current students. Chairs may be asked to participate in
special functions, attend receptions, and/or delegate responsibilities to other faculty in the
department.
7. Department/Program Budget Administration
a. Annual Instructional Budget
The budget preparation cycle for the following academic year begins in December, when the
Provost sends a budget planning memo to all chairs. The budget memo provides detailed
instructions, and, at a minimum, requests staffing projections for two years, including planned
teaching assignments for all faculty; anticipated leaves, retirements and departures; requests
and justifications for equipment and start-up costs for new faculty; and requests and
justifications for leave replacements and other changes. Further information on accounting for
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faculty workload associated with senior theses and independent science research supervision is
also available from the Provost.
b. Chair’s Year-End Report for Personnel and Salary Review
Each May, the chair submits to the Provost an annual chair’s report that includes the following:
• An evaluation of the professional contributions of each faculty member in the areas of
teaching, research, and service (1-2 paragraphs per person)
• An indication of the significance of faculty accomplishments, such as the significance of
a particular journal article, fellowship, prize, or selection to an editorial board or
international committee.
• A recommendation concerning special merit raises for departmental faculty based on
academic year accomplishments.
c. Hiring and Supervision of Personnel and Students
The hiring of Instructors, TAs, graders, and readers, begins with the chair, who upon approval to
proceed, must complete an action form to be submitted to the Provost’s Office. The complete
action form includes the individual’s personal information as well as the courses to which they
are assigned. For new appointments, a current CV must be included with the action form.
Please refer to “Appointments and Searches” above for more information.
Barnard and Columbia undergraduate students are hired through the Office of Student
Employment Services. Contact the Associate Director for Student Employment (ext. 4-7745) for
information on hiring student assistants, including salary ranges and rules, or visit their
OnCampus Employer page by clicking on the TimeSheet X logo at http://barnard.edu/ses.
The Office of Human Resources is responsible for the hiring of administrators, administrative
support staff, facilities and security staffs, and grant-related personnel. Human Resources
generalists work with department chairs and program directors in recruitment and hiring of new
faculty and administrative staff through the College’s applicant tracking system, PeopleAdmin.
Each generalist supports departments/programs with staffing strategy, organizational
development, employee training, and discipline. TimeSaver, the online platform for recording
and approving paid time off for all administrative employees, is also managed through the Office
of Human Resources. The policies and practices of the Office of Human Resources, along with
the required forms, can be found on the Human Resources website at http://barnard.edu/hr.
Questions concerning academic administrators and support staff can be directed to the Senior
HR Generalist for Academic Programs at ext. 4-7227 or by email.
Any concerns about the conduct of a department employee (faculty, teaching assistants,
graders, readers or staff) should be reported immediately to the Office of the Provost.
d. Chairs’ Meetings
Lunch meetings for all department chairs and program directors, organized by the Provost, are
held once a month, from noon to 2 pm, usually on the Wednesday preceding the monthly
Faculty meeting. Chairs are expected to attend or to send a designated replacement.
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e. Communication with Counterpart CU Department
Communication and interaction with the counterpart Columbia department vary from department
to department, but usually involve such matters as faculty searches, curriculum, tenure
nominations, and graduate teaching.
f. Academic Program Review
The principal functions of an Academic Program Review (APR) are to define the mission and
objectives of the department/program, to assess program quality and effectiveness in relation to
these goals and objectives, to generate plans for improvement, and to provide guidance for
administrative decisions.
Guidelines for Academic Program Review
8
An APR includes an internal self-study and an external review by a visiting committee, resulting
in the formulation of an academic plan for each department and program. Both the internal self-
study and the external review focus on the intellectual vitality of the department or program as it
manifests itself in teaching, scholarly or artistic activity, and contribution to the academic life of
the College as a whole. The timetable for an APR is one year, usually beginning in the late
spring or early summer and concluding by the end of the next academic year.
A. The Self Study
The self-study is developed by the department’s faculty and is intended to encourage members
of a department to analyze its curriculum in relation to the goals of the department, related
interdisciplinary programs, and, more broadly, the College. Faculty involvement is fundamental
to the process.
The Vice Provost for Academic Affairs meets with each department or program as it begins the
review process and helps to formulate issues and questions specific to the department. The
department first investigates the effectiveness of its curriculum in relation to the desired
outcomes (as perceived by students, alumnae and faculty members); evaluates its curriculum in
light of curricula at selected peer institutions; reviews various internal procedures to determine
strengths and weaknesses; evaluates the effectiveness of current levels of resources on the
ongoing programs; and suggests needed changes in program content, department organization
and procedures, and resources. The department looks at its learning outcomes, course
offerings, majors and minors, contributions to interdisciplinary programs, and to the academic
purposes of Barnard College as a liberal arts institution.
The department/program submits the self-study to the who will share it with the president Both
parties are free to share the report as it chooses.
8
Revised January 2017.
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The selection of the external review panel
C. The Site Visit
The visiting committee is sent a charge in advance of their visit to the College that outlines their
role and the varied objectives of the APR. The internal Barnard reviewer is expected to attend
the majority of the site visit meetings. However, the internal reviewer must not contribute to the
final report submitted by the visiting committee.
The Chair and Department Assistant establish a schedule for the visit, in consultation with
members of the department and, when necessary, the Associate Provost. The itinerary should
include, minimally:
• an initial meeting with the Provost, joined when possible by the President;
• a tour of facilities;
• a meeting with the Barnard department as a whole;
• a meeting with members of the counterpart Columbia department or program;
• individual meetings with all full-time faculty;
• meetings with selected members of the Barnard faculty from related departments or
from interdisciplinary programs;
• meetings with students, and, if possible, recent graduates;
• the opportunity to attend classes;
• an exit interview with the Chair and tenured faculty;
• an exit interview with the President and the Provost.
The final written report is expected within two weeks of the site visit, or as soon as possible.
D. Departmental Response to the Reviewers’ Report
The written report is shared with the department, the Provost, and the President. The
department is obliged to review the report for accuracy and analyze its varied
recommendations. It is expected that the report will serve as a basis for broad discussion within
the department. The department will develop a written response to the report, correcting factual
errors or misperceptions if any, and offering a plan to incorporate the suggestions made by the
reviewers into the department’s action agenda for the next 10 to 12 years. The department’s
written response should be developed as quickly as possible, but no later than one month after
receiving the reviewers’ report.
E. Follow-Up Meetings
The Provost will arrange a follow-up meeting for the tenured faculty of the department with the
Provost and President to discuss the report and the departmental response. The Provost will
give an oral report of the meeting with the department’s tenured faculty to the FBPC as needed.
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V. Campus Services
A. COMMUNICATIONS
The Communications department publicizes faculty news and accomplishments and helps
spread the word about lectures and related events. The Communications team develops and
disseminates outgoing communications, serves as a resource for local, national, and
international media, and manages Barnard’s Web and social networking presence. It also works
with faculty to develop and plan lectures and panels for the greater Barnard community and
produces print and online publications across the College. For additional information, contact
Communications at ext. 4-2037 or visit https://barnard.edu/communications.
B. HUMAN RESOURCES
The Office of Human Resources (HR) supports the College community through staff recruitment
and retention, training, benefits, compensation, and employee and labor relations.
HR is the central repository for faculty and staff benefits records and information pertaining to
monthly payroll for all Instructors and administrative staff; this includes forms for income tax
withholding, automatic payroll deductions, direct deposit, and contact information. Faculty and
staff may view and make changes to their personal information online using Employee Self
Service (ESS), accessed through myBarnard.
The Office of Human Resources administers health and welfare benefits for eligible Instructors,
which make include medical, dental, and vision insurance, flexible spending accounts,
retirement plans, life insurance, disability insurance, commuter benefits, and tuition assistance
for dependents. Continuing faculty can make changes to their benefits elections during the open
enrollment period each fall or following a qualifying life event. For detailed benefits information,
visit http://barnard.edu/hr/benefits/faculty-positions
or check the appropriate Collective
Bargaining Agreement.
Finally, Human Resources generalists work with department chairs and program directors in
recruitment and hiring of new faculty and administrative staff through the College’s applicant
tracking system, PeopleAdmin. Each generalist supports departments/programs with staffing
strategy, organizational development, employee training, and discipline. TimeSaver, the online
platform for recording and approving paid time off for all administrative employees, is also
managed through the Office of Human Resources. (See section IV.C. above for more guidance
on hiring departmental personnel.)
Many resources are available on the Human Resources website at http://barnard.edu/hr.
Questions can also be directed to the Senior HR Generalist for Academic Programs at ext.
47227 or by email, or to the Senior HR Manager for Benefits/Work Life at ext. 4-7345 or by
email.
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C. HEALTH, WELFARE, AND HOUSING BENEFITS
a. Health and Welfare Benefits
The Office of Human Resources administers health and welfare benefits for full-time faculty
members, including medical, dental, and vision insurance, flexible spending accounts,
retirement plans, life insurance, disability insurance, commuter benefits, and tuition assistance
for dependents. Continuing faculty can make changes to their benefits elections during the open
enrollment period each fall or following a qualifying life event. For detailed benefits information,
visit http://barnard.edu/hr/benefits/faculty-positions.
Questions can also be directed to the Senior
HR Generalist for Academic Programs, at ext. 4-7227 or by email, or to the Senior HR Manager
for Benefits/Work Life at ext. 4-7345 or by email.
b. College and University Housing
Limited housing is available to tenure-eligible and tenured faculty members in College- and
University-owned buildings. Faculty interested in applying for Barnard-owned and –managed
housing should submit a request to the Provost. Faculty currently living in College-owned
housing should contact the Office of Campus Services at ext. 4-6031 regarding maintenance
and other building-related concerns.
c. Home Purchase Assistance for Tenured Faculty
The use of the funds described below is to assist tenured faculty members in the “first-time”
purchase of a primary residence. The “first-time” rule may be waived in cases where the newly
recruited employee is relocating to the NY area.
1. The College will issue loans in an amount of up to $10,000, with a maximum repayment
period of 6 years and with interest at or below the then current market rate. The maximum
amount of the cumulative outstanding principal of all loans under this program shall not exceed
$100,000.
2. The College will provide miscellaneous mortgage and home buying assistance such as
the payment of some or all closing costs, points, and other associated fees, and payments to
reduce the interest rate and monthly payment. The maximum amount of payment under this
provision on behalf of a faculty member is $10,000.
3. The maximum amount of assistance provided under provisions 1 and 2 above, to any
single faculty member, shall not exceed $15,000. Faculty may apply for a loan and/or mortgage
and home buying assistance; the amounts and proportion of loan to mortgage and home buying
assistance awarded are at the discretion of the Provost and the Chief Operating Officer.
Questions concerning home purchase assistance should be directed to the Associate Provost
for Academic Budget and Planning at ext. 4-2709 or by email.
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D. INFORMATION TECHNOLOGY (BCIT) AND COMPUTER SUPPORT
1. BCIT Service Desk
Barnard College Information Technology (BCIT) provides computer support to Barnard faculty,
students, and administration, including management of campus computer labs. Faculty and staff
users should direct computing and network questions or problems to the BCIT Service Desk by
calling ext. 4-7172 or sending an email to [email protected]. Students should contact Student
Service Desk tickets can also be submitted online at https://barnard.service-now.com.
2. User Accounts
A Barnard account is created for every faculty member in advance of the hire date. This account
gives access to email and to myBarnard (see below). For new Instructors, the username and
temporary password is provided by the Provost’s Office. The account can usually be used
immediately for email and within 2-3 days of the “date of hire” for the myBarnard portal.
All members of the Barnard community also possess a Columbia University UNI. The UNI is
your identifier for accessing many online services and resources at Barnard and Columbia,
including CourseWorks, library resources, Columbia site-licensed software, the PawPrint
Printing Center, and CUIT Help Desk support.
All faculty should activate the UNI and choose a password by going to http://uni.columbia.edu.
You can also use that website to reset your UNI password if you have forgotten it. For other UNI
problems, please contact the CUIT Help Desk at ext. 4-1919.
3. gBear and Google Apps for Education
With Google Apps for Education (gBear), Barnard Instructors and staff receive an email account
that can be accessed at https://gbear.barnard.edu.
Please contact the BCIT Service Desk for
assistance setting up mobile devices or other applications.
In addition to email, gBear includes a set of online applications for communicating and
collaborating. Visit http://barnard.edu/bcit/software-apps/google
for information on managing your
calendar, contacts, collaborative documents (drive), mailing lists and groups, and websites
through gBear.
4. myBarnard Portal
myBarnard (https://my.barnard.edu)
is a portal to the College’s secure web-based applications,
some of which are listed below.
• Faculty Meeting Agendas and Materials
• Submit Grades
• Student Planning
• Degree Audit
• Grant Permission to Register
• Manage Waitlists
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• Unofficial Transcripts
• Study Abroad
• Advising and registration Resources
• Course Catalogue
• Courseworks
• Budget Reports and Resources
• HR Forms and Applications
• HR Pay Schedule
• People Admin
• Facilities Work Request
Faculty members who require additional access to restricted myBarnard resources, such as the
ability to send mass email to segments of the Barnard community, should contact the BCIT
Service Desk at ext. 4-7172.
5. Office Computers and Software
To the extent available, College-provided computers include a standard software package with
Microsoft Office, several web browsers and email clients, anti-virus and anti-malware
applications, and Adobe Reader and Acrobat. Other software, such as Adobe Creative Cloud
(including Photoshop and Premiere), GIS, SPSS and Mathematica, can be installed upon
request.
6. File Storage
The College provides all Instructors and staff with personal space on a shared Windows-based
file server (the N:\ drive). In addition to this private folder, departments have shared folders for
common files used by all members of that department; and there are some additional, cross
departmental shared folders. BCIT recommends that you store all critical files on the N:\ drive,
which is backed up daily.
When you log in to an office computer on campus with your Barnard account username and
password, you should automatically see any folders you have access to, listed under
“Computer.” (The visibility on a Mac will differ somewhat, depending on the specifics of the
particular computer and operating system.) You can access the N:\ drive from off campus by
using the WebVPN platform.
If you need access to a particular shared folder, or if you cannot view your shared folders,
please contact the BCIT Service Desk at ext. 4-7172.
7. Wireless Networks on Campus
BCIT provides two wireless networks: Barnard Guest (for visitors on campus, including
Columbia students and faculty), and Barnard Secure (for members of the Barnard community).
Wireless service on both Barnard networks is available everywhere on campus, except for the
residence halls at Cathedral Gardens and 601 W. 110th St.
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Visitors on campus (including Columbia students and faculty) may connect to the Barnard Guest
wireless network. The Barnard Guest wireless network does not require a username or
password. To connect to it, select “Barnard Guest” from your device’s list of networks.
Students, faculty, and administrators are encouraged to use the Barnard Secure wireless
network, which offers security in sending data and the necessary bandwidth for video streaming
and conferencing. Log into Barnard Secure with your Barnard account username and password
(the same information you use to log into myBarnard and gBear). For detailed configuration
instructions, see http://www.barnard.edu/bcit/access/internet.
8. Classroom Technology and Computer Labs
Most classrooms have either computer capability for the Instructor or network connections that
allow faculty to bring in a computer and plug into the network. IMATS staff can provide training
and assistance in using the equipment in any of these rooms. Consult IMATS at ext. 4-2418 for
equipment questions or the Registrar at ext. 4-2011 for classroom scheduling.
The main student computer lab is located in the Diana Center. Additional computer labs are
located in the residence halls: Plimpton, Sulzberger, and 616. The residence hall labs are open
24 hours a day, seven days a week during the academic year. Student employees known as
ACEs, or Academic Computing Experts, are available in the Diana Center to assist student
users with hardware, software and network questions or problems.
9. Barnard College Acceptable Use Policy
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The full policy can be found at
http://barnard.edu/bcit/resources/computing-
policies/acceptableuse-policy.
D. ROOM SCHEDULING & EVENTS MANAGEMENT
Events Management coordinates the scheduling of on-campus events and provides event
consultation for students, faculty, staff, and administrators. They are responsible for scheduling
all event spaces on campus, as well as classrooms for weekend activities. The Registrar’s
Office schedules classroom use (Monday through Friday only) all semester. Some of the
classrooms and group study spaces in the Milstein center will be reserved with the Center
Directors associated with these spaces. The registrar may make changes to room reservations
during the final examination period.
Requests to reserve the following spaces should be directed to the following offices:
The Events Management team helps event organizers determine the best spaces and set-ups
for events More information can be found online at https://barnard.edu/eventsmgmt
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Effective November 12, 2013.
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E. FACILITIES SERVICES
Requests for service(s) should be submitted utilizing the electronic service request form located
on myBarnard (select “Work Order Request” under the “Administration” tab).
The Facilities office is open 8:00 a.m. to 5:00 p.m. Monday-Friday and located in Barnard 105M.
For emergencies during business hours, contact Facilities Services directly at ext. 4-2041. After
5:00 p.m. and on weekends, please contact the Office of Public Safety at ext. 4-3362.
Please note that Facilities Services does not service internet connection, cable service and/or
telephone services.
F. MAIL SERVICE
The mailing address for all incoming mail at the College is:
Name
Department
3009 Broadway
Barnard College New York, New York 10027-6598
Mail Services is located on the first floor of Altschul Hall. Normal window service hours during
the semester are as follows:
Monday and Thursday 11:00 a.m. – 6:45 p.m.
Tuesday, Wednesday and Friday 11:00 a.m. – 4:45 p.m.
Saturday, Sunday, and holidays closed
Outgoing U.S. Postal Service mail is picked up from the departments during daily mail runs, or
may be brought directly to Mail Services. USPS mail is metered until 3:30 p.m. Envelopes
requiring postage must bear a department return address. Mail Services will also accept
stamped personal mail (Mail Services does not sell stamps). For information on rates and
services, see https://barnard.edu/mail-print-services/print
or call ext. 4-2087.
Other services provided include:
• FedEx express and ground shipping—contact your departmental assistant to get access
to Barnard’s account for creation of shipping labels from your computer. Mail Services
provides at no charge a range of FedEx Express and USPS Priority Mail shipping
envelopes and boxes that can be used for those shipping classes.
•
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G. TELEPHONE AND FAX SERVICE
Contact CUIT directly at ext. 4-1919 for all issues related to your phone.
H. PUBLIC SAFETY
The Public Safety Department is responsible for the protection of persons and the buildings,
grounds and property of the College. All incidents that violate the safety and security of persons
or property should be promptly reported either in person to 104 Barnard Hall or by telephone at
ext. 4-3362 or ext. 4-6930 (for emergencies, dial ext. “88” or ext. 4-6666).
For more information on Public Safety, including the College’s emergency management and
disaster preparedness plan, visit http://barnard.edu/publicsafety.
1. Securing Personal and College Property
The College is not responsible for personal property kept on campus. Books, laptops and other
equipment, etc. are left at your own risk.
The safety of personal and College property will be improved if
• Unoccupied offices are locked at all times;
• Handbags, cash, and other valuables are kept out of sight, preferably locked in desks or
cabinets; (The College is insured for College property only. Credit cards, cash, books,
laptops, etc. are left at your own risk.)
• Equipment is bolted down, or otherwise secured wherever possible, and a record of
serial numbers kept; and
• Full reports of thefts are promptly made to Public Safety (Public Safety and the New
York City police will require a detailed account of the loss).
2. Closing and Locking of Rooms
After 6:00 p.m., the staff will close and lock any area not in approved use or for which
authorization has not been arranged. The last person leaving a room or laboratory should turn
out all lights.
3. Identification Cards
New identification cards are processed on request by Public Safety, Room 104, Barnard Hall.
Renewal of cards for continuing Instructors is done by the Columbia University ID Center, which
is located in 204 Kent Hall.
4. Office Keys
Keys for offices and buildings are not issued automatically. Instructors requiring keys should
submit a request with the written approval of the chair of their department to the Office of
Facilities Services (Monday through Friday, 10:00-12:00 p.m., 2:00-4:00 p.m.).
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5. Lost and Found
For articles lost or found on campus, contact Public Safety, Room 104, Barnard Hall ext. 43362.
I. STUDENT HEALTH SERVICES
1. Primary Care Health Service
A wide range of services is available to students through the Barnard Primary Care Health
Service. Primary Care Health Service is open Monday-Friday, 9:00 a.m. to 5:00 p.m. Both
urgent walk-in care and appointments are offered in the clinic, which is located in Lower Level
Brooks Hall. Visit http://www.barnard.edu/primarycare
for clinic hours, student insurance
information, and more.
In the event of an urgent health problem with a student that does not appear to be life
threatening, call Primary Care Health Service at ext. 4-2091 for immediate advice. After hours,
call 866-966-7788 for the clinician-on-call. If the problem appears to be life threatening,
contact Public Safety (ext. 88 or ext. 4-6666) for immediate ambulance transport and do
not wait for the clinician-on-call to return your call. Public Safety can also assist you by
contacting the clinician-on-call if you are unable to wait with the student for the return call. A
student must have authorization from a Barnard clinician on-call to facilitate coverage by the
student health insurance for an emergency room visit (any family insurance is activated as the
primary coverage).
Note: Services are not available to faculty and staff through the Primary Care Health Service.
Influenza vaccinations for staff and faculty are arranged by Barnard Human Resources
Department. In the event of a medical emergency involving faculty or staff, Public Safety should
be notified at ext. 88 or ext. 4-3362. They will contact CU-EMS or NYC EMS if ambulance
transport is needed. If there is no need for an ambulance, the person requiring assistance can
be referred to the Emergency Department at Mount Sinai St. Luke’s Hospital, 113th Street and
Amsterdam Avenue, (212) 523-3335; or to his/her own physician.
2. Disability and Counseling Services
Three disability services offices serve the larger university community: Barnard, CU and TC.
The directors of the three programs meet on a regular basis to discuss policies, procedures, and
programming. Students with disabilities should register for support services in the school where
they are matriculated and should consult with other offices for more specific information as
needed. For more information, contact the Barnard Office of Disability Services at ext. 4-4634 or
visit http://www.barnard.edu/ods.
The Rosemary Furman Counseling Center offers individual and group counseling, drop-in
“listening hours” and many other services to Barnard students; some services are also available
to faculty and staff. For more information, call ext. 4-2092 or visit http://barnard.edu/counsel.
The Alcohol and Substance Awareness Program serves the Barnard Community providing drug
and alcohol education, prevention, and intervention efforts on campus. The program offers
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individual and group counseling at no charge. All of our services are confidential. For more
information, call ext. 4-2128 or visit http://barnard.edu/asap.
Well-Woman is the health promotion program and wellness center at Barnard College. Peer
educators present workshops and programs in the residence halls on a variety of topics,
including healthy eating, safer sex, healthy relationships, self-care, sleep, communication,
stress reduction, and body image. The Well-Woman Office also has a wide variety of resources
including health newsletters/brochures, books, journals, magazines, and a DVD and video
library.
The Barnard wellness statement reads:
It is important for undergraduates to recognize and identify the different pressures, burdens,
and stressors you may be facing, whether personal, emotional, physical, financial, mental,
or academic. We as a community urge you to make yourself--your own health, sanity, and
wellness--your priority throughout this term and your career here. Sleep, exercise, and
eating well can all be a part of a healthy regimen to cope with stress. Resources exist to
support you in several sectors of your life, and we encourage you to make use of them.
Should you have any questions about navigating these resources, please visit these sites:
http://barnard.edu/primarycare
http://barnard.edu/counseling
http://barnard.edu/wellwoman/about
Stressbusters Support Network
For more information, call ext. 4-3062 or visit http://barnard.edu/wellwoman.
VI. College Policies
The following institutional policies are particularly relevant to Instructors at Barnard. All
Instructors are encouraged to familiarize themselves with these policies and to review them
periodically during their time at the College.
Additional College-wide policies can be reviewed on the Human Resources, General Counsel,
and Public Safety websites.
All policies are subject to revision.
A. POLICIES RELATED TO INSTRUCTORS
Code of Academic Freedom and Tenure (Academic
Code) https://barnard.edu/provost/institutional-policies/academic-code
Policy on Class Cancellation due to Weather Emergencies
https://barnard.edu/provost/institutional-policies/snow-weather-emergencies
Policy on Computer Purchases for Academic Departments
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https://barnard.edu/provost/institutional-policies/academic-department-computer-purchases
Policy on Conflict of Interest and Commitment https://barnard.edu/provost/institutional-
policies/conflict-of-interest
Policy on Course Buy-Outs https://barnard.edu/provost/institutional-policies/course-buy-out
Policy on Intellectual Property and Copyright
https://barnard.edu/provost/institutional-policies/intellectual-property-and-copyright
Policy on Leaves of Absence for Faculty with Grants and Fellowships
https://barnard.edu/provost/institutional-policies/leaves-of-absence/faculty-with-
grantsfellowships
Policy on Leaves of Absences for Reasons of Pregnancy, Childbirth, and Infant Care
https://barnard.edu/provost/institutional-policies/leaves-of-absence/pregnancy-childbirth-
infantcare
Policy on Religious Holidays
https://barnard.edu/provost/institutional-policies/religious-holidays
Policy on Retention of Search Documents
https://barnard.edu/provost/institutional-policies/retention-guidelines-search-documents
Policy on Scientific Misconduct
https://barnard.edu/provost/institutional-policies/scientific-misconduct
Policy on Student Workers in Academic Offices
https://barnard.edu/provost/institutional-policies/student-workers-academic-offices
B. COLLEGE-WIDE POLICIES
All faculty are expected to abide by all college- wide policies, which may be amended from
time to time.
Acceptable Use Policy
http://barnard.edu/bcit/resources/computing-policies/acceptable-use-
policy
Policy Against Sexual Harassment
https://barnard.edu/provost/institutional-policies/sexual-harassment-policy
Policy on Conflict of Interest and Commitment https://barnard.edu/provost/institutional-
policies/conflict-of-interest
Policy on Posting on Campus
https://barnard.edu/general-counsel/posting-policy
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VII. Online Resources
Academic Calendar | http://barnard.edu/registrar/academic-calendar
Reference this calendar for all dates and deadlines relevant to the College community at large,
including academic holidays, course drop deadlines, and exam period dates.
myBarnard | https://my.barnard.edu
The myBarnard portal is an internal system that allows Barnard faculty, students, and
administrators to access online resources not available to the general public. The portal is
personalized to present each user with unique and relevant academic and administrative
resources and information. Log in with your Barnard username and password.
gBear (Gmail) | http://barnard.edu/bcit/software-apps/google
gBear, a Barnard-specific subdomain of Google Apps for Education, is a set of online
applications that makes communicating and collaborating within the campus community easier
and more efficient. These applications include email (gBear Mail), Drive (documents), Calendar,
Contacts, Groups, and Sites. Log in with your Barnard username and password.
Course Inventory Management (CIM) | https://bulletin-next.columbia.edu/courseadmin
CIM is a system for managing online academic course and program information throughout the
University. All Instructors and Department Assistants and Administrators have access to the
system, and through it can change existing courses and submit new course proposals. All
substantive changes and new course proposals automatically go to the COI through CIM
workflow, and once the change or new course is approved, CIM publishes it. Departments and
programs can pull published course content to be displayed in the online Barnard College
Course Catalogue and on departmental websites.
CourseWorks | http://courseworks.columbia.edu
CourseWorks is the university-wide course management system. It is a web-based publishing
environment that allows Instructors to post syllabi, assignments, and any kind of file (e.g., Word,
PowerPoint, PDF.) CourseWorks offers many other features such as sending emails to the
class and hosting a class-related discussion board. The system is also used for course
evaluations. Log in with your Columbia UNI and password.
For help with using CourseWorks, please contact IMATS (Instructional Media and Technology
Services) at [email protected].
Shared Drive (N:\)
The College provides all faculty and staff members with personal space on a shared
Windowsbased file server (“the N:\ drive”). In addition to this private folder, departments have
shared folders for common files used by all members of that department; there are also some
additional, cross-departmental shared folders.
When you log in to an office computer on campus, you should automatically see any folders you
have access to listed under “Computer.” (The visibility on a Mac will differ somewhat, depending
on the specifics of the particular computer and operating system.) You can access the N:\ drive
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from off campus by using the WebVPN. In both cases, log in with your Barnard username and
password.
If you need access to a particular shared folder, or if you cannot view your shared folders,
please contact the BCIT Service Desk at ext. 4-7172.
Employee Self Service (ESS) | https://portal.adp.com/public/index.htm
Accessible from the right-hand side of myBarnard under “myApplications” or from the
“Administration” tab, Barnard ESS is an online tool where faculty and staff can access and make
changes to their personal and payroll information. The site provides faculty and staff with the
capability to access frequently used websites, documents, forms, and policies. Faculty and staff
can sign up for a range of benefits and edit their choices, view and print pay statements and W2
forms, and review and edit pay and personal information includingW-4 forms, direct deposit,
addresses, phone numbers, and emergency contacts.
Note: ESS usernames and passwords are different from your Barnard or Columbia usernames
and passwords. For detailed instructions, download the ESS guide from the “myApplications”
menu in myBarnard.
TimeSaver | https://timesaver.adp.com/i21/iz5s/TS/login.php
Accessible from the right-hand side of myBarnard under “myApplications” or from the
“Administration” tab, Time Saver is a web-based time management system that allows you to
enter and track your time anyplace that an internet browser is available. Employees can access
vacation, sick, and floating holiday balances in real time and submit requests and approvals for
time out of the workplace. Supervisors (including many department chairs and program
directors) can also log in to view and approve employee requests. To gain access to
TimeSaver, please contact the Office of Human Resources.
