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BUILDSA CHANGE/UPDATE NOTICE
Release DATE
January 19, 2021
TO
BuildSA Users
FROM
DSD BuildSA Support
SUBJECT
BuildSA Updates
AFFECTED
AREAS
Land Development, Building, Fire, Code Enforcement
Below is a list of the key changes:
Global:
1. Customer Advocate Department calendar available for excluding task auto-assignment.
2. Primary Phone number field displayed on all Contact search results.
3. Longitude value displayed on inspections for all locations. Address should no longer display in China
on Mobile App.
4. QCR, Audit and Energy Inspections will no longer display in ACA.
Land Development
5. Withdraw/Refund Amendment – changes:
• Workflow Tasks history will no longer display duplicate entries.
Building
6. NEW RECORDS:
• Building Move Permit Application – Will be auto-assigned to “Customer Advocate” when
received.
• Building-Related-Fire Codes Appeals-Advisory Board Request – Will be auto-assigned to
“DSD Admin Support” when received.
• Preliminary Plan Review Request – Will be auto-assigned to “Plan Review Admin” when
received.
• Billboard Demolition Permit Application – Will be auto-assigned to “Sign Inspection
Supervisor” when received.
• Site Consultation Request (available in AA ONLY)
7. Annual Maintenance Permit – changes:
• Applications will only require a Licensed Professional with the appropriate trade license
prior to submission.
• Annual Maintenance Fees for application submitted from ACA will be systematically
invoiced after Completeness Review is closed.
• Completeness Review will be prevented from closing if "Certificate of Insurance” document
is not uploaded.
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8. Commercial Project Application – changes:
• In ACA ONLY - Prevent user from unchecking Sitework permit type if Complete New Building
permit type is also checked.
• “Finish Out” permit type will only display as an option when Phased is “NO.”
• Update Inspections to Pending to allow scheduling when the Trade Work Permitted Custom
List Date for the corresponding Trade is updated with a Date in AA.
• Activate CPS Release Task to “CPS – Permanent Review Required” status and Permit Closure
Task to “COO Issuance Review Required” status and assign to Customer Advocate when all
inspections are closed. Staff will review for COO Issuance and if approved will close the
tasks which will generate Certificate of Occupancy and send CPS Permanent interface to
CPS.
• Building Addressing Inspection will be available for creating and scheduling on the
Commercial Building Permit.
• When “Building – Addressing” inspection is scheduled, it will be auto-assigned to the same
Addressing Planner who performed the Technical Review.
• The following items have been added to the “Special Inspection Details” Checklist:
• Fabricated Items
• Fabricated Type: Shop/Factory
• Fabricated Type: Field
• Fabricated Notes
• Technical Review – Sidewalk/Traffic has been updated to systematically assign via round
robin to Traffic Sidewalk Reviewer (if existing TIA Report) otherwise to “TCI Streets
Reviewer”
• Electrical inspections will default for Complete New Building when customer indicates
Electrical work is in scope.
• Retaining Wall Inspection will default for Minor Structure – Retaining Wall.
9. Certificate of Occupancy Application – changes:
a. Occupant Load and Occupant Group fields on the Application will be systematically updated
when COO Checklist is updated on a Building – COO or Fire – COO inspection.
• FFE Certificate will be systematically created when Custom List row is updated to Active.
10. Demolition Pedestrian Protection Application – changes:
• Permit Fee Waiver task will only activate if customer indicates Waiver Eligible as “YES.”
• Electrical Inspection will auto-default to be created on the permit when the customer
indicates Electrical Contractor will be required.
11. Limited Services Repair Application – changes:
• Question “Is this for a water softener or reverse osmosis?” is now required when requesting
Plumbing type. If customer indicates YES, WTT License type will be allowed.
• Print Shop Property Owner Letter file will be created systematically Mon-Fri.
12. Manufactured Home Application – changes:
• Technical Review – Zoning will only activate when updated manually by Staff.
13. MEP Trade Application – changes:
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• Applications will be prevented from submission if Outside City Limits.
• Electrical Work with CPS inspection will be defaulted and created on the permit if customer
indicates YES to work with CPS.
• Release to CPS – WWCPS interrace will only generate once (Residential – When WWCPS fee
is paid on the Application or Commercial – When WWCPS Inspection is Passed on the
Permit)
• Inspections Canceled from ACA will now create a new inspection pending for customer to
schedule.
• Technical Reviews will not default to Additional Info Required if the required document(s)
were uploaded at submission. Instead the task will be activated in “Under Review”.
• Technical Review – Electrical will not auto-assign to “Residential Building Supervisor "
Group.
• LOC will be issued on the Permit when the last inspection has been closed and there are no
inspections left in status of “Pending” or “Scheduled.”
• When Completion MEP Permit is requested, then only the required Inspections will default
under the “Inspection <TRADE> Completion” section.
• NFPA 99 Health Care Code Checklist will not be available on the Medical Gas – Rough-in
inspections.
14. Minor Building Repair Application – changes:
• Licensed Professional will not be required for Commercial Minor Repairs.
• Technical Review – OHP will be auto-assigned to “Historic Preservation Reviewer.”
15. Building Fence Application – changes:
• Site Plan will be required prior to submission.
16. Residential Building Application – changes:
• Applications can be submitted for addresses in OCL PMRES.
• Permit Fee Waiver task will only activate if customer indicates Waiver Eligible as “YES.”
• When the Permit is created, the Tree Preliminary Inspection will be created and auto-
scheduled for the next Business Day and auto-assigned to “Tree” group.
• Building Final Inspection will auto-assign to Building Inspection Supervisor when scheduled.
17. Residential Improvements Application – changes:
• Convenience Fee will only invoice once per request (regardless of the number of permits
types being requested).
• Customer will receive the “Additional Fees Assessed” email when fees are invoiced and
Application is in status of Fees Due.
• The following checklists in the Building Inspection types will be available as separate
checklists:
• Building Planning (IRC CH.3)
• Foundation (IRC. CHP.4)
• Floors (IRC CHP.5)
• Wall Construction (IRC CHP.6)
18. Sidewalk/Curb Permit Application – changes:
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• Construction Document is required.
• Fees indicated with (i) can now be paid in AA by ICRIP when customer qualifies for Waiver.
19. Sign Permit Application – changes:
• Permit Fee Waiver task will only activate if customer indicates Waiver Eligible as “YES.”
• On-Premise Type: Technical Review – Flood will systematically activate when address is
within Flood area.
• On-Premise Type: Technical Review – Aviation will systematically activate when address is
within AHOD area.
• All Types except Billboard Demolition: Technical Review – NCD will systematically activate
when address is within NCD Corridor Overlays.
20. Tree Affidavit/Permit Application – changes:
• Staff will be prevented from closing Completeness Review if balance is owed on permit
application.
• Technical Review due date will systematically set to 10 business days from the date the task
is activated.
21. City License Application – changes:
• Completeness Review Task will auto-assign to Building Inspection Supervisor for Special
Inspector license registration requests.
• For Electrical Maintenance License Registration: Toyota Supplier question was enabled for
update during Renewal.
22. State License Application – changes:
• Converted License from Hansen will not create a duplicate license when updated manually.
• Customer will not be allowed to register a State license that is already registered with the
City.
Fire
23. NEW RECORDS:
• Fire Special Events
• Fire Storage Tanks
24. Fire Annual Permit
• When user “Reschedules” inspections they will only be allowed to select dates that fall on
Tuesday, Wednesday or Thursday.
25. Fire Damage
• Authorized Agent Letter Document Type is not required in AA.
26. Fire HazMat
• Internal Only fields will no longer display in ACA.
• Priority Classification will now default to “P1.”
• Fire HazMat Late Fee will only be invoiced Monthly.
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27. Fire Life Safety System
• Company Name/Business Owner and Property Owner will be required during Renewal.
28. Fire Systems
• Licensed Professional is required for all Permit Types excluding Spray Booth if Engineer is
not included on the application.
• “Visual Inspection" fee will only invoice when Total Heads is over 20.
• When Visual Inspection is resulted as Failed or Phased Passed, the customer will be invoiced
$150 Fire Re-inspection Fee.
• Fire Alarm Inspection Block Times changed:
• > 60 prevented
• Between 0 and 20 – 1 hour block time
• Between 21 and 40 = 2 hours block time
• Between 41 and 60 – 3 hours block time
• Technical Review – Aviation due date will be systematically set to 18 Business days from
activation.
• Plan Review Fees for Alarm will not be invoiced if Heads is less than 20.
• Plan Review Fees for Sprinkler will not be invoiced if devices is less than 5.
Code Enforcement
29. NEW RECORDS:
• Administrative Hearing
• Supervisors will continue to monitor existing cases in SharePoint, all new Admin
Hearing Citations will use new Accela Record and Hearing Calendar
• Training will be conducted 1 on 1 by request to
BuildSACodeSupport@sanantonio.gov
• Building Standards Board
• Live, but not in use till after Reports are released; Continue to use Agenda Builder
30. CHANGES TO NOV’S:
• Overgrown Yard Investigations
• Notices are now manually batched out using TSI “Request for Batch Print”
• Investigation Types affected:
1. Overgrown Yard-Trash
2. Alleyway Maintenance
3. Dumpster Maintenance
4. Vacant Lot
5. Vacant-Overgrown Property
• Water Concerns Investigations
• Notices are now manually batched out using TSI “Request for Batch Print”
• Investigation Types affected:
1. Broken Sewer Line
2. Improper Sewer Connection
3. Occupied - No Water Service
4. Water Causing Mosquito Concern
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5. Water Concerns-Swimming Pool
Reminder
If Code Officers have any questions, concerns, or need help with anything, please email the support
team at BuildSACodeSupport@sanantonio.gov
.
BuildSA hosts monthly meetings on the third Thursday of each month from 10:00 AM – 11:00 AM where
we discuss all the recent changes within BuildSA, talk about upcoming changes, and listen to your
feedback for future enhancements. These sessions take place exclusively on WebEx. You can use this
link to view the meeting and use the access code below if you want to listen in.
WebEx Access Code for monthly BuildSA meeting: 133 585 9161
If you have any questions about recent updates or to inquire about our monthly BuildSA meetings,
contact the DSD BuildSA Support team at dsdbuildsasupport@sanantonio.gov
.
Did You Know?
There is a shared folder in Microsoft Teams that is accessible to all Code Officers containing all step-by-
step manuals. Link
provided below for convenience:
Click Here for step-by-step manuals.
Your BuildSA Support team hosts two monthly meetings for customers and staff. Our calendar lists all
our upcoming classes. If you’re interested in attending, please email dsdbuildsasupport@sanantonio.gov
to let us know.
REVIEWED BY
Joel Cantu, Larry Odis, Jorge Manzano, Caryn Moore
Ursula Perez, Jennifer McPhail, Jenny Ramirez
AUTHORIZATION
Terry Kannawin & Melissa Ramirez
