Getting Started with Cisco Commerce User Guide

Cisco Commerce

Getting Started With Cisco Commerce

User Guide

Cisco Proprietary

Note: This document is no longer being actively updated as of

August2019. Please contact crc-tr[email protected]om if an update

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TABLE OF CONTENTS 
Click a topic or sub-topic name below to move directly to that section. 
 
Conventions Used in this Document ............................................................................................ 5 
Getting Access to Cisco Commerce ............................................................................................. 6 
General Information ....................................................................................................................... 6 
1  Logging In to Cisco Commerce ......................................................................................... 6 
2  Cisco Commerce Workflow ............................................................................................... 6 
2.1  Guided Deal Registration .......................................................................................... 6 
2.2  Estimates .................................................................................................................. 7 
2.3  Deals and Quotes ..................................................................................................... 7 
2.4  Orders ....................................................................................................................... 8 
2.5  Service Contracts ...................................................................................................... 9 
2.6  Services and Subscriptions ....................................................................................... 9 
2.7  Software ................................................................................................................... 9 
3  Terminology ........................................................................................................................ 9 
4  Accessing Cisco Commerce Support ............................................................................. 10 
Navigating the Homepage ........................................................................................................... 12 
1  Cisco Navigation Banner ................................................................................................. 12 
2  Cisco Commerce Navigation Banner .............................................................................. 13 
3  Global Navigation Bar ...................................................................................................... 13 
3.1  Catalog ................................................................................................................... 14 
3.2  Estimates Tab ......................................................................................................... 14 
3.3  Deals & Quotes Tab ................................................................................................ 14 
3.4  Orders Tab.............................................................................................................. 14 
3.5  Services and Subscriptions Tab .............................................................................. 14 
3.6  Software Tab .......................................................................................................... 14 
4  Creating Custom Homepage Tiles .................................................................................. 14 
5  Search Capability ............................................................................................................. 16 
5.1  Global Search ......................................................................................................... 16 
5.2  Basic Search ........................................................................................................... 18 

    
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5.3  Advanced Search.................................................................................................... 20 
6  Feedback ........................................................................................................................... 21 
Personalizing and Setting Preferences ...................................................................................... 22 
1  Updating Profile ................................................................................................................ 23 
1.1  Uploading or Deleting an Electronic Signature ........................................................ 24 
1.2  Viewing User Account Access ................................................................................. 26 
2  Reviewing Company Details ............................................................................................ 26 
2.1  Viewing Company Info Section ............................................................................... 26 
2.2  Viewing Company Qualifications ............................................................................. 27 
2.3  Viewing Partner Deal Administrators ....................................................................... 28 
2.4  Viewing Cisco Channel Account Managers ............................................................. 28 
2.5  Viewing Additional Partner Info ............................................................................... 28 
3  Setting Preferences .......................................................................................................... 29 
3.1  Setting General Preferences ................................................................................... 29 
3.2  Setting Estimates Preferences ................................................................................ 30 
3.3  Setting Export Preferences ..................................................................................... 31 
3.4  Setting Sharing Preferences ................................................................................... 32 
3.5  Setting Addresses Preferences ............................................................................... 35 
3.6  Setting Orders Preferences ..................................................................................... 40 
3.7  Setting Shipping Preferences .................................................................................. 42 
3.8  Setting Services Preferences .................................................................................. 45 
3.9  Setting Payment Preferences ................................................................................. 46 
4  Adding Contacts ............................................................................................................... 49 
4.1  Adding or Removing a Contact ............................................................................... 49 
4.2  Editing a Contact..................................................................................................... 49 
5  Setting Notifications Preferences ................................................................................... 50 
5.1  Global Settings ....................................................................................................... 51 
5.2  My Orders ............................................................................................................... 51 
5.3  Orders Shared with Me ........................................................................................... 54 
5.4  Billing Addresses .................................................................................................... 54 
5.5  Specific Orders ....................................................................................................... 54 
Common Utilities ......................................................................................................................... 55 

    
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1  Viewing Records .............................................................................................................. 55 
1.1  Edit View ................................................................................................................. 56 
2  Tagging ............................................................................................................................. 56 
2.1  Adding a Tag .......................................................................................................... 57 
2.2  Viewing Tags .......................................................................................................... 57 
2.3  Deleting a Tag ........................................................................................................ 58 
3  Exporting .......................................................................................................................... 58 
4  Printing .............................................................................................................................. 59 
5  Sharing .............................................................................................................................. 60 
5.1  Sharing Using an Access Key ................................................................................. 61 
5.2  Sharing Using the Share Utility ............................................................................... 63 
Partner Initiated Customer Access ............................................................................................. 64 
Miscellaneous Information .......................................................................................................... 65 
1  Products and Services-related Icons .............................................................................. 65 
2  List Price Catalog ............................................................................................................. 65 
2.1  Current Price List Tab ............................................................................................. 66 
2.2  Price List History Tab .............................................................................................. 68 
2.3  Product Price Search Tab ....................................................................................... 69 
3  Lead Time Search ............................................................................................................. 70 
3.1  Search By Product Description or SKU ................................................................... 70 
3.2  Lead Time Search by ERP Product Family ............................................................. 71 
3.3  Exporting Lead Time Search Results ...................................................................... 72 
3.4  View Available Options from the Lead Time Search Results ................................... 73 
4  CICS File Manager ............................................................................................................ 74 
4.1  Searching for a File ................................................................................................. 75 
4.2  Creating a New File ................................................................................................ 76 
4.3  Editing a File ........................................................................................................... 77 
4.4  Deleting the File ...................................................................................................... 78 
4.5  Removing Selected Files ........................................................................................ 78 
 
   

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1 Conventions Used in this Document

• Keyboard sequences you press are shown in bold. Example: “Press Tab to move to the next field.”

• Links that appear in blue on the Cisco Commerce homepage, whether underlined or not, are

underlined in the user guide. Example: “On the Items tab, click Find Products.”

• Menu or sub-menu paths are separated by a “>”. Example: “Select Intended Use > Managed

Service.”

• Tabs you click have no special formatting. Example: “Click the Items tab.”

• Buttons you click on the screen are shown in bold. Example: “Click Continue.”

• The labels on radio buttons, drop-down menus, checkboxes, and fields that correspond have no

special formatting. Examples: “Click the Yes radio button.” “Click the Service Program drop-down

menu.”

• When there are multiple ways of accomplishing a specific task, preferred methods are highlighted

as follows:

The blue circle around a lower case “i” means reader take note. Notes contain helpful

suggestions or reference to material not covered in the manual.

For example:

Best Practice: Search for an address before creating a new one. Create an address

only if the address is not found.

• Active hyperlinks to other documents or within the same document are shown in blue and

underlined. Example: “Additional information is available in the Cisco Commerce Order User Guide”

or “See the section Creating Custom Homepage Tiles for more details.”

• In sections describing a process that starts from somewhere other than the Cisco Commerce

homepage, a process flow indicates how to get there. For example, you add products to a quote in

the Quote tab, which means you would have already created the quote through the Deals & Quotes

header tab. The following illustration would therefore display at the beginning of the Add Products to

a Quote section.

Cisco

Commerce

Deals & Quotes

Header Tab

Create Quote Quote Tab

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2 Getting Access to Cisco Commerce

See the Getting Access to Cisco Commerce Job Aid for information on how to request user access to

Cisco Commerce and how to become a registered Cisco Partner.

3 General Information

3.1 Logging In to Cisco Commerce

Launch your web browser and navigate to the Cisco Commerce URL. If this is not the first time you

have logged in to Cisco Commerce, you might be taken directly to the homepage. Otherwise, continue

with the following steps:

On the Cisco.com log in screen, enter your Cisco.com user ID and password.

The Cisco Commerce page times out in about 30 minutes of non-activity (with a 5 minute warning

before timeout occurs). If that happens, simply log in again with your Cisco.com user ID and password.

Best Practice: Log out of Cisco Commerce at the end of each session to avoid

potential cookie or cache conflicts with future sessions.

3.2 Cisco Commerce Workflow

The primary function of Cisco Commerce is to allow users to browse through the rich catalog, estimate,

configure, quote, and order Cisco products and services using one centralized tool. This section

provides a high-level overview of those functions within Cisco Commerce.

3.2.1 Guided Deal Registration

Guided Deal Registration in Cisco Commerce provides an intuitive incentive portfolio that can help you

simplify and streamline deal execution. You will be able to take advantage of market relevant pricing,

with stacking incentives and/or promotional discounts, provided the deal parameters align with the

eligibility criteria.

For more information on current Cisco incentive programs and promotions, visit the Incentives and

Promotions page.

Registered deals from Cisco Commerce may be auto-approved, but may also require additional

qualification and approval by Cisco before the discounted pricing will be confirmed. Cisco Account

Managers can view and approve deals that have been shared with them from Cisco Commerce.

Best Practice: Get the best price for Cisco solutions by creating a deal and adding

eligible incentives and/or promotional discounts.

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3.2.2 Estimates

An estimate is a pre-configured collection of products and/or services that form a solution. This

collection can be validated and saved for many purposes, such as, reuse, sharing with others and

purchasing.

In the Estimates tab in Cisco Commerce, you can create, manage, and view your estimates, access a

shared estimate, and claim estimates created by guest users. Refer to the Cisco Commerce Estimates

and Configurations User Guide for information on creating an estimate.

Note: Cisco has fully transitioned to Estimates for creating and managing

configurations. As of May 22, 2016, you no longer have access to legacy Configsets

and will have to manually recreate the configuration as an Estimate.

Estimate Work Flow

3.2.3 Deals and Quotes

In Cisco terms, deal is the overall agreement between a partner and Cisco that enables the partner to

purchase goods or services at a discounted price.

The quote is the “output” (the compilation of configured products and services with applicable

discounts, programs, and promotions) that can be converted to an order for purchase. Refer to the

Cisco Commerce Deals and Quotes User Guide for more information.

Within Cisco Commerce, you will need to create a deal when you need to apply programs and

promotions that require additional approval. If the quote will include pre-approved programs and

promotions (requiring no additional approval) then there is no need to create a deal, and you can

proceed directly to create a quote. Begin with Deals & Quotes tab > Create Quote.

Note: Despite this distinction, you can create deals with or without promotions and,

promotions may or may not require qualification.

Create an

estimate

Add

products

and services

Validate the

product lines

by selecting

options

Add or edit

services

Use

common

utilities, such

as Share,

Tag or

Export

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If a quote includes programs and promotions that will require approval, begin with Deals & Quotes tab

> Create Deal. The deal is submitted to Cisco for qualification of promotions, if applicable. Once

qualified, the deal can be completed in Cisco Commerce using the same steps as the quote.

Quote Work Flow

Deal Work Flow

3.2.4 Orders

You can proceed straight to ordering without creating a deal or quote if no special pricing or pre-

approval is required. You can apply reusable discounts directly to an order by entering the Reusable

Non-standard Discount (RNSD) deal ID without creating a quote first.

In the Cisco Commerce Orders tab, you can also view invoices and initiate returns. Refer to the Cisco

Commerce Order User Guide for more information.

Order Work Flow

Create a

Quote

Populate

About the

Deal

Add

Products

and

Services

Add

Standard

Discounts/

Pre-

Approved

Incentives

(optional)

Review and

Submit the

Quote

Create a

Deal

Populate

About the

Deal,

Incentives &

Questionaire

Submit for

Qualification

(if

applicable)

Deal is

Qualified (if

applicable)

Add

Products,

Services,

and

Trade Ins

Review

and

Submit

the Deal

Create a

Standalone

Order

Select

Approved

Quote to

Convert

Create the

Order

Enter

Mandatory

Information

Select or

Add Items to

Order

Finalize

Order

Review

and

Submit

the

Order

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3.2.5 Service Contracts

Cisco Commerce Workspace – Renewals (CCW-R) is the integrated web based solution that partners,

service providers and direct customers use to book and manage service contracts and renewal

opportunities.

The Services and Subscriptions tab in Cisco Commerce provides a drop-down menu, from which you

can select CCW-R resources. Refer to the CCW-R page for more information.

3.2.6 Services and Subscriptions

You can purchase and renew software subscriptions using Cisco Commerce or Cisco Commerce

Workspace – Renewals (CCW-R). You can access and manage software subscriptions purchased

through CCW using the Cloud/SaaS Subscriptions sub-tab. The Software Subscriptions & Services

sub-tab is a complete renewal tool for services and software. The Cisco ONE Mid Cycle Refresh

Opportunities sub-tab is a tool to provide users the ability to identify Cisco ONE offers for their already

purchased hardware products. Refer to the Cisco ONE Mid Cycle Refresh Opportunities for more

information.

3.2.7 Software

The Software tab takes you to Cisco Software Central, where you can access existing software

licensing tools and information.

3.3 Terminology

Term or Acronym

Definition

1-Tier

A partner who resells Cisco products/services and has direct

purchasing relationship with Cisco

2-Tier

A partner who resells Cisco products/services and purchases

exclusively through a distributor

Account Manager

CAM

Channel Account Manager, also referred to as PAM

DAM

Distributor Account Manager

DCAM/DPAM

Distributor Channel Account Manager/ Distributor Partner Account

Manager

PAM

Partner Account Manager (formerly CAM)

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3.4 Accessing Cisco Commerce Support

You can access training and support information from any Cisco Commerce page by opening the Help

widget anchored on the bottom of your browser window.

Cisco Commerce Help

From within the Help widget, you can:

• View your local helpline number, as well as helpline numbers for other countries

• Open a case

• Refer to self-serve training materials

• Provide feedback on Cisco Commerce (see Feedback)

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The table below summarizes the different support channels available for help with Cisco Commerce.

Support

Type of

Contact

Description

Customer

Service

Central

Web

Customer Service Central is the first line of support for Cisco

Commerce system questions and issues. This self-service portal

allows you to create, track, and manage support cases.

For more information about Customer Service Central, see the

Customer Service Central (CSC) page on the Operations Exchange.

Community

Discussion

Forum

Web

You may also join community discussion forums or log a case for

technical issues that arise when you are using CCW by going to the

support and downloads site at:

http://www.cisco.com/cisco/web/support/index.html

Sales

Acceleration

Centre

(SAC)

Web

Distributor Account Manager

E-mail

SAC Support email: sac-support@cisco.com

Operations

Exchange

Web

You can view the Partner and Direct Customer, and Distributor

training pages, release news, FAQs, and information about system

downtime on Operations Exchange.

Partner

Central

Web

You can use this support channel for accessing international Partner

Central pages and information about other initiatives within Cisco

Commerce.

Distribution

Central

Web

Refer to the Cisco Commerce Companion User Guide for Distributors

alongside other training materials to use Cisco Commerce as a

Distributor.

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4 Navigating the Homepage

This is the Cisco Commerce homepage.

Cisco Commerce Homepage

The Cisco Commerce homepage provides a customizable dashboard, with the ability to create four

unique views for your estimates, deals and quotes, invoices, or orders, allowing you to quickly see

information most relevant to you. See Creating Custom Homepage Tiles for more information.

4.1 Cisco Navigation Banner

Other than the Welcome message and the Log Out link, the items at the top of the page are related to

Cisco.com and not Cisco Commerce. This information displays at the top of most primary pages

throughout Cisco Commerce. Document directions that describe tabs across the top of the page refer

to the area of the page BELOW this standardized Cisco.com content.

The following options display in the Cisco navigation banner:

• Account: navigates you to the Cisco Account Profile to preview or edit your Cisco account details.

• Log Out

• My Cisco: navigates you to the My Cisco Workspace. You can access Cisco Commerce support-

related information here.

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4.2 Cisco Commerce Navigation Banner

Just below the Cisco Navigation Banner is the Global Search and links for the following options:

• User Profile: Click your name to view your profile and preferences. First-time users should setup

their preferences, which will automatically apply across all Cisco Commerce functions. See the

section Personalizing and Setting Preferences to customize your profile and set your preferences.

You can also select your default language from the User Profile drop-down menu.

• Notifications: To learn how to set notification preferences, see Setting Notifications Preferences.

• Quick Links: Drop-down menu for links to Cisco tools that support the quote and ordering process.

• Workspaces: Allows quick navigation to other Cisco workspaces.

4.3 Global Navigation Bar

The global navigation bar runs across all Cisco Commerce pages and displays headers for Cisco’s

commerce functions. You can view more options by hovering over a tab.

Global Navigation Bar Displaying Options in the Orders Tab

Best Practice: Tabs are navigation friendly. Bookmark tabs or pages for faster

search and ease of navigation.

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4.3.1 Catalog

The Catalog drop-down menu allows you to browse all Cisco technologies. From there, you can drill

down further to find the products that fit your needs.

Note: While browsing through the catalog, you can view upcoming products that do

not have a Product Identification (PID) number; however, you will not be able to

configure or order these items using the Customize, Configure, or Add to Cart

buttons.

Refer to the Cisco Commerce Estimates and Configurations User Guide for more information on how to

use the Catalog.

4.3.2 Estimates Tab

The Estimates tab in Cisco Commerce allows you to create and manage your estimates for sharing,

quoting, and ordering. See

    
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Estimates for more details. 
4.3.3  Deals & Quotes Tab 
The Deals & Quotes tab allows you to create deals and quotes, with or without promotions for sharing 
and ordering. See Deals and Quotes for more details. 
4.3.4  Orders Tab 
The Orders tab allows you to create, share, and view orders, view and pay invoices, and request 
returns. See Orders for more details. 
4.3.5  Services and Subscriptions Tab 
The Services and Subscriptions tab in Cisco Commerce provides a drop-down menu, from which you 
can select Cloud/SaaS Subscriptions, to view information related to your subscriptions. Software 
Subscriptions & Services (CCW-R) sub-tab is a complete renewal tool for services and software. The 
Cisco ONE Mid Cycle Refresh Opportunities sub-tab is a tool to provide users the ability to identify 
Cisco ONE offers for their already purchased hardware products. Refer to the Cisco ONE Mid Cycle 
Refresh Opportunities for more information. 
4.3.6  Software Tab 
The Software tab takes you to Cisco Software Central, where you can access existing software 
licensing tools and information. 
4.4  Creating Custom Homepage Tiles 
The Cisco Commerce homepage contains customizable tiles that allow you to create unique, relevant 
views. You can create a tile that displays information in a table or as a metric. The table view allows 
you to see data for your five most recent records meeting your selection criteria. The metric view allows 
you to see the numeric value based on your selection criteria. To customize a tile:  
   

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1. Click Customize this tile.

Cisco Commerce Homepage: Customizing a Tile

2. Enter tile name (optional), select record type and filter criteria, and a filter value, if necessary.

Customize a Tile Dialog Box

3. Click the radio button that is appropriate for your tile display preference (Table or Metric). Use

the table view to display your five most recent records that match your selection criteria. Use the

metric view to display a notification engine based on your selection criteria. For example, if you

setup a tile to display the number of deals shared with you, then the value displayed in the tile

will increase as additional deals are shared with you.

4. Select columns to include and use the arrows to arrange as desired, then click Save. A

customized view will display in the homepage tile.

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Customize a Tile Dialog Box

5. Click See More to view additional records (only the five most recent records matching your

selection criteria are displayed in the tile), or click the Filter icon to edit your tile.

Cisco Commerce Homepage – Table and Metric Tiles

4.5 Search Capability

In Cisco Commerce, you can perform a search using Global, Basic, or Advanced search capabilities.

While the Global Search searches records across all pages in Cisco Commerce, you can perform Basic

and Advanced Searches from within each tab.

4.5.1 Global Search

Global Search allows you to input any search terms and see results across all estimates, deals, quotes,

orders, subscriptions, and more. Invalid searches include partial input of number IDs. For example, part

of a web order ID will produce no records.

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Note: Enter the ID numbers in their entirety in order to return valid results. For

example, a search for part of a web order ID will produce no records.

Global Search

To perform a Global Search, follow the given steps:

1. Enter the search text, such as the estimate name or web order ID number.

The default for Global Search is set as search All. You can customize the search criteria to suit

your needs by using the filter drop-down arrow.

2. Click the search icon. The results display.

3. Click the Save icon to save this search for future use. The saved search title will display under

the Saved Searches section in the Global Search filter drop-down menu.

Global Search Results

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You can view, export, or tag the search results, as needed. In addition, you can customize the way

your search results display.

4.5.2 Basic Search

Basic Search is a category specific search bar that displays within each Cisco Commerce tabs, such as

Estimates or Returns. To perform a basic search, simply enter the record specific text in the search bar

and click the Search icon. For example, if you are in the Estimates page, enter the estimate name and

click the Search icon to view the desired estimate.

The records displayed include:

• Records specifically created by you

• Records explicitly shared with you

• Records shared with you via the team share functionality

Basic Search: Estimates Tab

To perform a basic search, follow the given steps:

1. Enter the search text or number based on the default criteria. In this case, the default is

Estimate Name. You can change the criteria using the drop-down arrow.

2. Click the Search icon. The search results display.

You can view, export, or tag the search results as needed. You can also edit the view of your

results as with the Global Search.

3. To save your search, click the Save icon. You can track your saved searches under the Saved

Searches option on the left or from the tab drop-down menus.

4. To clear your search results and perform a new search, click the Clear All icon.

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Basic Search: Estimates Tab –Search Results

Note: You can search for returns from within the Orders tab. Hover over the Orders

tab and select Returns. The search functionality displays on the left side of the page.

The table below summarizes which fields can be in each tab or page.

Record

Search Criteria

Estimates

Estimate ID, Estimate Name, Deal ID, Customer Name, Deal and

Opportunity Name, Configuration Status

Deals & Quotes

Deal ID, Quote ID, Deal Name, End Customer Name, Customer D&B

Number, AM/Team, CAM Email ID, Authorization Number, Promotion

Name, Reward Code, Reward Name, Incentive Name, Deal Status

Orders

Sales Order Number, Order Name, Web Order ID, Purchase Order,

Deal ID, End Customer Name, End Customer Number, Bill To Address

ID, Order Status

Software Subscriptions

PAK/Serial Number, Contract Bill To ID, Contract Bill to Name, End

Customer ID, End Customer Name, Contract Number, Instance

Number, Host ID/MAC ID, PO Number, SO Number

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Record

Search Criteria

Cloud/SaaS

Subscriptions

Bill To ID, End Customer, Holding Account, Smart Account, Status,

Subscription ID, Web Order ID, Search

Invoices

Transaction Number, Purchase Order, Sales Order, RMA, Commercial

Invoice #, Transaction Status

Deviations

Authorization Number, Deal/Quote Name, Deal ID, Quote ID, End

Customer, Reseller Name, CAM ID, AM ID, Promotion Name, Status

Returns

AA/AAR Number, RMA Number, Ref. Sales Order Number, Purchase

Order Number, Web Order ID, Deal ID, Bill To, CTMP Quote Number,

Return Status

Invitations

Invitation Name, AM Email ID, End Customer Name, Invitation Status

4.5.3 Advanced Search

Advanced searches are more specific than basic searches. An advanced search allows you to set

multiple search parameters at once from within a particular record page. Additionally, it allows you to

set a timeframe for your search.

Advanced Search: Deals & Quotes Tab

To perform an advanced search, follow the given steps:

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1. Click Advanced Search from within a record page, such as from within View All under Deals &

Quotes tab. The Advanced Search section displays.

2. Enter your search parameters.

• For filter options with drop-down menus, click the drop-down arrow and select the appropriate

option.

• For drop-down menus related to dates as a search parameter, you can select Custom Range

and enter your desired date range.

Advanced Search: Search Parameter- Custom Range

• For options displayed as radio buttons or checkboxes, select the appropriate radio button or

check the appropriate checkbox.

• For options with blank fields, click in the field and enter the appropriate search criterion. For

fields that allow multiple search criteria, use commas to separate values.

• Click Search. The search results display.

You can view, export or tag the search results, as needed. In addition, you can customize the way

your results display, as in Global Search.

4.6 Feedback

From any page in Cisco Commerce, click to expand the Help tab that is anchored at the bottom of your

browser window. Click Feedback to comment on your experience with Cisco Commerce. You can

specify a particular topic for providing your feedback, comment, and provide an overall rating. Click

Submit when done.

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Feedback

Check the box if you would like to allow Cisco to contact you to follow up on your feedback.

Feedback Dialog Box

5 Personalizing and Setting Preferences

Set your Profile and Preferences settings for a seamless commerce experience. The preferences set in

Cisco Commerce will automatically apply across all Cisco Commerce functions, such as Estimates,

Deals & Quotes, Orders, and others.

Select My Profile and Preferences from the drop-down menu that displays when you hover over your

name.

My Profile and Preferences

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The Cisco Commerce Profile and Preferences display. From this page, you can:

• Update profile information

• Update company details

• Set general Cisco Commerce preferences, and specific preferences for shipping, billing, and other

ordering selections

• Update contact information

• Set notification preferences

My Profile Page

5.1 Updating Profile

When you select My Profile and Preferences, the My Profile page displays by default. This page

automatically populates with the information set under Cisco.com Profile Manager.

1. Click Edit at the top to edit the details on the My Profile page. The Cisco Account Profile page

displays in a new window.

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2. Edit or update the details as needed and click Save Changes or Discard Changes.

Cisco Account Profile

5.1.1 Uploading or Deleting an Electronic Signature

To upload an image as your signature, click Upload under the signature section. Select the appropriate

file and click Save. The image displays on the My Profile page. Click Delete to remove an already

uploaded signature.

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Upload User Signature Dialog Box

Signature on My Profile Page

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5.1.2 Viewing User Account Access

Access to Cisco Commerce functionalities varies depending on your account access level. To view

your user capabilities within Cisco Commerce, expand the Status Info section.

Status Info Section

5.2 Reviewing Company Details

The second option under My Profile and Preferences is Company Details. The Company Details page

contains several sections. The Company Info section displays by default.

This section contains company information from the Cisco.com Profile Manager.

1. Click Edit at the top to edit the Company Details page. The Partner Self Service page displays

in a new window.

2. Edit or update the details as needed.

Company Details Page

5.2.1 Viewing Company Info Section

The Company Info section automatically populates with information from your Partner Profile. Here, you

can upload or delete an already uploaded company logo.

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5.2.1.1 Uploading or Deleting the Company Logo

To upload an image of the company logo, Click Upload under the company logo section, then select

the appropriate file and click Save. The image displays in the Company Info section. To remove an

already uploaded logo, click Delete.

Upload a Company Logo Dialog Box

Company Logo Section

5.2.2 Viewing Company Qualifications

Expand the Company Qualifications section to view your certifications, specializations, and other

authorizations.

To view eligible promotions and program enrollments, click See more.

Alternately, you can view your promotions and program enrollments from the Quick Links menu.

Company Qualifications Section

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5.2.3 Viewing Partner Deal Administrators

Expand the Partner Deal Administrators section to view a list of partner names and e-mail addresses.

Click See more to view more information. The Partner Deal Administrators dialog box displays.

Partner Deal Administrators Section

5.2.4 Viewing Cisco Channel Account Managers

Expand the Cisco Channel Account Manager (CAMs) section to view a list of CAMs’ and e-mail

addresses.

Click See more to view more information. The Cisco Channel Account Manager dialog box displays.

Cisco Channel Account Managers Section

5.2.5 Viewing Additional Partner Info

Expand the Additional Partner Info section to view additional details, such as e-mail addresses. The

email address is used for quoting notifications only. All other communications are based on the profile

email address.

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Additional Partner Info Section

5.3 Setting Preferences

The third option under My Profile and Preferences is the user preferences. Click Preferences. The

option list on the left side of the page expands to display multiple Preference options. Information about

each option is listed below.

5.3.1 Setting General Preferences

Click General to display general preferences. Here you can update your default pricing and federal

information.

5.3.1.1 Pricing Information

The Pricing information section allows you to set price list and intended use options.

1. Preferred Price list

There are multiple price lists available in Cisco Commerce. Your user profile narrows the selection

to the appropriate country. For example, a user in the United States may see price list options for:

• Global Price List in US Dollars

• Global Price List US Availability

Click the Preferred Price List drop-down arrow and select the appropriate price list.

2. Intended Use

Intended use describes how items (SKUs) are used and who uses them. Available promotions are

determined by this selection.

Click the Intended Use drop-down arrow and select the appropriate option.

• Resale: Items will be resold to another individual or business entity

• Internal Business Use: Items will be installed in the partner’s facility for demonstration or

infrastructure purposes

• Lab: Items will be used in a laboratory environment

• Service Provision Use: Items will be installed in a service provider facility that delivers

network access to end customers

Click Save.

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General Preferences Page

5.3.1.2 Federal Information

The Federal Information section allows you to set preferences pertaining to US Federal orders and the

Trade Agreements Act (TAA). TAA is a requirement for US Government procurement and is applicable

only to US Federal users who meet additional requirements. This section will display if you are a US

Federal user.

For more information see the TAA page.

5.3.2 Setting Estimates Preferences

On the Estimates page, you can set your discount and validity default information. These estimates

preferences will automatically apply to all new estimates and orders. Click Save when done.

Estimates Preferences Page

Note: While presenting a record to an end customer, you can enter a validity period

(zero is accepted as a value) for each record along with a set expiration time period.

Validity period can also be customized for each estimate from Cisco Commerce

Estimates tab.

Use the validity period for pre-sales activities to provide your estimate with a set life,

after which the estimate will expire and can no longer be imported into a quote or an

order.

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5.3.3 Setting Export Preferences

Export preferences can be set under the Standard and Custom tabs on the Export page.

Export Page

To set export preferences, complete the following steps:

1. Click Export. The Export page displays.

2. Click the File Type drop-down and select the desired file format.

3. Select the appropriate image orientation (portrait and landscape). A green checkmark displays

over the selected option.

4. Click the Freight Terms drop-down and select the appropriate option (NONE, FOB Origin, FOB

Destination) to identify who owns the delivery at what point.

• FOB terms identify who owns the delivery at what point.

• FOB Origin means that the buyer assumes title of the goods the moment the freight carrier picks

up and signs the bill of landing at the original pick up location.

• FOB Destination means that the seller retains title and control of the goods until they are

delivered.

5. Check the appropriate checkboxes on the right to include desired information in the exported

file, such as pricing, discounts, signature, and/or logo.

You can also choose to display service information separate from product information, or service

information separate from subscription information, on the exported file.

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6. Click the Notes field. Enter any additional information you would like displayed on the exported

file.

7. Select the desired fields under the All Columns section and use the arrows to arrange as

desired.

8. Click Save.

5.3.4 Setting Sharing Preferences

From the Share Preferences page, you can automate sharing of deals and quotes, order, and

estimates to ease collaboration among Partners, Distributors, and Cisco. Deals and quotes, orders, and

estimates can be restricted from sharing at any time. You can also create and manage the Default

Share List, indicating which information members will be able to access.

Share Preferences Page

5.3.4.1 Quote/Order Tab

The Quote/Order tab allows you to manage your Default Cisco Share List and Default Share Team for

deals and quotes and orders.

Note: Sharing preferences made from the Quote/Order tab do not apply to Estimates.

Preferences for Estimates must be made under the Estimates tab.

5.3.4.1.1 Default Cisco Share List

• Click Share. The Default tab displays on the Share page.

• Check the appropriate checkbox to share future deals and quotes automatically with your Cisco

Account Manager (AM) and/or your Cisco Channel Account Manager (CAM), also known as

Partner Account Manager (PAM) or your Distributor Partner Account Manager (DPAM). Once a

deal or quote has been shared with them, they can view and edit the details.

Best Practice: In the US and Canada, sharing deals and quotes indicates that you

require assistance or are asking for special pricing from Cisco.

1. To stop automatically sharing, uncheck the appropriate checkboxes. Click Save when done.

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5.3.4.1.2 Default Share Team

The default share team is a list of team members who will automatically receive sharing access to deals

and quotes, or orders. This does not apply to Estimates, you must set those share defaults in the

Estimates tab.

Once you have shared a record with them, the default share team can view and edit the deal, quote,

and/or order.

Default Share Team

To manage the default share team, complete the following steps:

• Check the checkboxes for deals and quotes and/or orders against each member to

automatically share.

Alternatively, you can uncheck to stop sharing in future.

• Click Add New Member to add a new member to the default share team. The Add New

Member dialog box displays.

Add New Member Dialog Box

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• Search by First Name, Last Name, Email, or Cisco.com ID to locate the new member.

• Check the checkbox corresponding to the appropriate search result. Click Add. Continue this

process to add additional new members and click Update when all contacts have been added.

• To delete a member from the default share team, check the appropriate checkbox and click the

delete icon.

Default Share Team - Delete a Member

5.3.4.2 Estimates Tab

The Estimates tab allows you to choose who to share estimates with. You can share your estimates

with users that have a valid Cisco.com ID, registered email ID, or non-registered email ID.

Best Practice: It is not recommended to provide global access to any and all users

as it will enable them to access your record. You can grant Read-Write access, if

needed, when sharing an individual record.

To set estimate sharing preferences, complete the following steps:

• Check the appropriate checkbox to set preferences for automatically sharing estimates with the

team or for allowing others to add themselves to the estimate through an advanced search.

• To add new members, enter keywords in the Search by Cisco.com ID or Email ID or Name field.

Search results display as a drop-down list.

• Click the Cisco.com ID, Email ID or Name of the person you would like to add.

• Select the desired access type (Read Only or Read/Write). If Read-Write access is granted, any

changes made by recipient(s) will be reflected in your view as well. You can also share the

access key with others for similar read-write access.

• Click the add icon. The new member displays in the sharing list below.

• Manage access with the Access Type drop-down menu and by using the delete icon.

• Click Save when done.

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Estimates Share Tab

Note: The email notification feature enables you to send e-mail notifications for

shared estimates to registered and non-registered users in Cisco Commerce.

5.3.5 Setting Addresses Preferences

The Addresses Preferences page allows you to set three sets of information: Bill To Address, Shipping

Address, and End Customer Address.

Addresses Preferences Page

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5.3.5.1 Bill To Address and Contact

The Bill To Address populates automatically based on your profile information.

5.3.5.1.1 Changing the Bill To Address

To change the bill to address, click the edit icon and then select the desired address. Click Use

Selected Address to update the address.

Note: If the billing address is changed, you will need to re-select the contact.

Change Billing Information Dialog Box

5.3.5.1.2 Adding a Billing Contact

To add a billing contact, click Add Contact. Select a recent contact or use the search and then click

Use Selected Contact.

Select Contact Dialog Box

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If you cannot find the appropriate contact in the Select Contact dialog box, you can create one. To

create a contact from the Select Contact dialog box, click Create Contact, enter the required

information and click Create. To create a contact titled Attn: Receiving, check the checkbox on the top

left of the Create Contact dialog box. The contact information fields will be grayed out and no other

contact information is required.

Create Contact Dialog Box

Additionally, to change the contact information from the Select Contact dialog box, click the edit icon

next to the desired contact line, update the information and then click Save.

Edit Contact Dialog Box

Note: The First Name and Last Name fields are not editable.

5.3.5.1.3 Changing a Billing Contact

To change the billing contact from the Addresses preferences page, click the edit icon and then select

the appropriate radio button. Then click Use Selected Contact.

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5.3.5.1.4 Removing a Billing Contact

To delete the billing contact from the Addresses preferences page, click the Remove Contact icon.

5.3.5.2 Shipping Addresses and Contact

To add or update the shipping address and contact, review the following sections.

5.3.5.2.1 Adding a Shipping Address

To add a shipping address, complete the following steps:

1. Click Add Address. The Address Search dialog box displays.

2. To select a favorite address, click the appropriate address radio button and click Use Selected

Address.or use the search field to narrow favorite address results.

Address Search Dialog Box

3. Alternatively, click English to search the Cisco directory in English. Click Chinese, Japanese, or

Korean to search the Cisco directory in simplified Chinese, Japanese, or Korean. If Chinese is

selected as the language, the system will translate addresses entered in Chinese to English and

you will have to confirm or modify the translation.

4. The Address Search dialog box refreshes with search fields. Populate the required fields,

indicated with a red asterisk (*).

5. Click Search.

Address Search Dialog Box - Refreshed

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6. Click the appropriate address radio button and click Select or Select And Add as a Favorite or

follow the prompts to create a new address.

Select Address Dialog Box

Note: The billing country automatically populates in the Country field.

If you know the site ID, you can use the Site ID Search. When you enter the Site ID,

no other fields are required.

5.3.5.2.2 Creating a Shipping Address

If the desired address does not display as a result of a search, the option to create a new address

displays on the Address Search dialog box. Click Create Address, fill in the required fields and then

click Create.

Create Address Dialog Box

5.3.5.2.3 Changing a Shipping Address

To change a shipping address, see Changing the Bill To Address.

5.3.5.2.4 Deleting a Shipping Address

To remove a shipping address, click the Remove Address icon.

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5.3.5.2.5 View Localized Address

Click the Globe icon to view the localized address, if available.

5.3.5.2.6 Adding a Shipping Contact

To add a shipping contact, see section Adding a Billing Contact

5.3.5.2.7 Changing or Removing a Shipping Contact

To change or remove a shipping contact, see Changing a Billing Contact and Removing a Billing

Contact.

5.3.5.3 End Customer Address and Contact

The steps for adding, creating, changing, or deleting the end customer address are the same as for the

shipping address.

• See Adding a Shipping Address

• See Creating a Shipping Address

• See Changing a Shipping Address

• See Deleting a Shipping Address

The steps for changing or deleting the end customer contact information are the same as for the billing

contact.

• See Adding a Billing Contact

• See Changing a Billing Contact

• See Removing a Billing Contact

5.3.6 Setting Orders Preferences

The Order Preferences page allows you to manage payment information. Any modifications made on

this page will automatically apply to all new orders. The Order Processing Issues Contact is expanded

by default.

5.3.6.1 Setting Order Processing Issues Contact

To set Order preferences, complete the following steps:

1. PO Line References: Click the appropriate radio button to indicate if there is a purchase order

(PO) line reference.

Note: PO Line Reference is mandatory for companies that are invoiced electronically;

click the Yes radio button. For companies that do not require electronic invoicing, the

setting can be Yes or No. Click the Yes radio button if the internal PO line number will

be referenced on orders.

2. Payment Terms: The system parameters define the payment terms.

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3. Issues Contact Information: Enter the contact information for who should be contacted in case

there is an issue with an order. Click Use my information to automatically populate the fields

with your contact information.

To manually complete this section, click each field and enter the appropriate information.

4. Click Save.

Order Preferences Page

Note: You can assign a holding smart account and/or a customer smart account by

expanding the Assign Smart Account section. However, the Default Holding Smart

Account will only be used for B2B orders.

5.3.6.2 Assigning Smart Account

To assign a smart account for a B2B order, complete the following steps:

1. Click Assign Smart Account. The Assign Default Holding Smart Account dialog box displays.

2. If you have a smart account domain identifier, enter the same in the field; else, click Request

New Holding Smart Account. The New Holding Smart Account Request dialog box displays.

Default Holding Smart Account Dialog Box

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3. Enter the e-mail ID of the Account Approver. The Account Domain Identifier is generated based

on the domain of the approver's e-mail address.

You can click the edit icon to change the domain identifier; however, it must maintain domain format

and can include subdomains to the left of the domain, for example, east.example.com or

west.example.com.

4. Click Submit Account Request. An e-mail will be sent to the Account Approver to complete

account setup.

New Holding Smart Account Request Dialog Box

5.3.7 Setting Shipping Preferences

The Shipping Preferences page is used to manage shipping information. Any modifications made on

this page will be automatically applied to all new orders.

Shipping Preferences Page

Note: Access the Shipment Routing Configurator tool from the Shipping Preference

page to configure and optimize detailed global shipment routing and delivery

preferences. By establishing defaults, the efficiency and accuracy of the routing

process is maximized.

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• Routing Options: Click the Routing Options drop-down arrow and select the desired option.

• Cisco Routed: Available options include Pre-shipment Inspections and Special Transport.

• Self-Routed: Available options include Special Delivery Time, Carrier Will Call, Contact Prior to

Delivery, Pre-shipment Inspection, Authorized Receiving Party, Remove Packaging, Inside

Delivery and Special Transport.

• Freight Paid By: Click the Freight Paid By drop-down arrow and select the desired option

• Shipping Service Options: Select the desired option to indicate the shipping option - Standard,

Express, or Premium. Refer to the following table and click the appropriate radio button.

Option

EMEAR

APJC

Standard

3-7 days

3-5 days

5-9 business days

Express

2 days

1-2 days

5-7 business days

Premium

Next day

Not available in EMEAR

5 business days

• Software/License Delivery: Indicate whether software and licensing should be delivered

electronically or through physical mail.

• Click the Electronic radio button to indicate that software and licensing should be delivered via

email.

When choosing electronic delivery, a hard-copy license or software CD/DVD cannot be provided

at a later date.

• Alternatively, click the Physical radio button to indicate that software and licensing should be

delivered through physical mail.

• Product Quantity Delivery Preference: When ordering multiple licenses of a single product,

indicate single or multiple license keys.

• Click the Single radio button to indicate that only one license key is needed for the multiple

licenses. If 100 licenses are ordered and Single is selected, one (1) PAK is delivered.

• Alternatively, click the Multiple radio button to indicate that multiple license keys are needed for

the licenses. If 100 licenses are ordered and Multiple is selected, 100 different PAKs are

delivered.

• Ship All Items Separately: Indicate whether it is acceptable for Cisco to ship the items

separately.

• Click the Yes radio button to indicate that it is acceptable to ship order items as they become

available, even if that means that there will be multiple separate shipments. If separate

shipments are made, separate invoices will also be generated.

• Click the No radio button to indicate that all order items should be held for a one-time shipment.

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• Logistics Service Offerings: Provides Logistics related service offerings

• Consolidation Set: Click the Yes radio button, if you would like the items to be consolidated for

a single delivery. If consolidation is not needed, Click on No radio button

• Insured Delivery: Covers damage or loss during transit. Cisco purchases freight insurance on

the customers’ behalf. Click the Yes radio button, if you would like Cisco to purchase freight

insurance on your behalf. If freight insurance is not needed, Click on No radio button

• Shipping & Packaging Notes: In this section, enter any information that needs to display on all

packaging slips and invoices. Click the field and enter appropriate information. This field can be

modified for specific orders.

• Carton Notes: In this section, enter any information that needs to display on carton labels. Click

the field and enter appropriate information.

• Click Save. A green success message displays.

Shipping Preferences Page

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5.3.8 Setting Services Preferences

The capability to transact services in Cisco Commerce is automatically provided once access to the tool

is granted. However, the system will only enable access to quote and order services based on your

enrollment and eligibility. Users with different enrollments could potentially have different eligible

services to transact.

You can manage your service attach preferences using Cisco Commerce Profile and Preferences or

within the estimate, quote, and order. Preferences set in the Profile and Preferences page will be

applied to all quotes, estimates, and orders. If no service preferences are set, then services are

automatically attached based on these scenarios:

• Services will be attached based on service preferences selected by the user within the estimate,

quote, or order itself.

• If the selected preferences are not applicable, the system attaches services based on existing

service attach criteria, such as, products being ordered, service program availability, certifications,

Bill-to and install site and others.

Click on Services under Preferences

Click on the radio button that allows Cisco to attach appropriate services each time an item

is added. Otherwise, opt-out of auto-attach services by selecting ‘I will add services

myself.’

The Service Options widget can be in either Legacy View or Simplified View (illustrated).

To switch between them, click on Switch to Guided View or Switch to Simplified View

on the top right of the widget.

Search and select the appropriate Service Level to attach to all of your subsequent

Estimates, Deals, Quotes, and Orders.

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5.3.9 Setting Payment Preferences

Your Payment Method is set to Purchase Order by default. If you are an approved user in the US or

Canada, you can also add credit cards to your payment profile. Modifications to the payment

preferences are automatically applied to all new orders.

Click Payment. The Payment page displays. To indicate the preferred payment method, click the

appropriate radio button.

Payment Preferences Page

5.3.9.1 Adding Credit Card Information

To enter credit card information in Cisco Commerce, complete the following steps:

Note: The credit card option is available only for approved partners in the US and

Canada. Acceptable cards include: Visa, MasterCard, and American Express. The

bill-to country on the order must be in either the US or Canada.

1. Click the Credit Card radio button.

2. Click + New Card

3. Populate the fields

4. Click Save. The credit card information will be saved to your user profile.

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Note: A card nickname is not required, but if you do not populate this field, the

system will auto-generate one.

Customer service agents will not be able to enter or store credit card information on

behalf of a partner. Agents will be able to assist customers by directing them to the

appropriate training material on how to add credit card information in Cisco

Commerce. However agents will not be able view, take down, store, or enter any

credit card information.

You can add multiple credit cards and set one as the default.

+ New Card Dialog Box

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• The system then validates the credit card information for each credit card saved in the user

profile.

If the validation is successful, the system generates and saves a token number, the name on the

credit card, and the last four digits of the credit card. This information is used to process credit card

orders, and no credit card information is stored on Cisco networks.

If the validation is unsuccessful, an error message displays. You can edit the card information or

enter new card information as needed to correct the error.

Credit Card Information

• You can add, edit, and delete credit card information at any time.

• To set a credit card as default, click it. The default card is indicated with a checkmark on the

upper right corner.

5.3.9.2 Editing Credit Card Information

Hover over the credit card that needs to be updated and the click the edit icon. Update the information

and click Save.

Edit Card Dialog Box

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5.3.9.3 Deleting a Credit Card

You can only delete the default credit card. If there are multiple cards saved, one of the remaining

cards will become the new default credit card once the indicated credit card is deleted. To delete a

credit card, hover over the image of the credit to be deleted and click the delete icon.

5.4 Adding Contacts

The fourth option under the My Profile and Preferences is Contacts. Click Contacts. The Contacts

page displays. From the Contacts page, you can create and edit a personalized list of contacts, the

Current Contact List, which displays at the bottom of the page. The contact list can be used for

notifications and sharing.

Best Practice: Keep the contact list up to date as it saves time in working through

the various functions in Cisco Commerce.

Contacts Page

5.4.1 Adding or Removing a Contact

Add a contact by filling in the required fields and click Add. Remove a contact by checking the box next

to the contact and click the delete icon.

5.4.2 Editing a Contact

Click the edit icon for the contact that needs an update. Edit the information and click Update when

done.

Current Contact List – Edit a Contact

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5.5 Setting Notifications Preferences

Notification preferences apply to all future orders created. Click Notifications. The option list on the left

side of the page expands to display multiple options.

Note: You can also access Notifications preferences from the Cisco Commerce

homepage by clicking the envelope icon ( ) at the top.

Notifications Preferences Page

In addition to the notifications you have subscribed to, Cisco will send you certain mandatory

notifications such as, Sales Order Acknowledgement and RMA Acknowledgement. To view a list of

these, click mandatory notifications.

Notifications Preferences Page: Mandatory Notifications

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5.5.1 Global Settings

The Global Settings allows you to set default settings across ALL the notifications. As opposed to

setting the notification preferences for each parameter individually, you can use Global Settings to set

the preference for all the notifications at once.

• To turn off all notifications, except the mandatory ones, click the Global Settings drop-down

arrow. Change the Hold All Emails button to On.

• Change the Hold All Emails button to Off to let individual preferences apply.

Notifications Preferences Page: Global Settings

5.5.2 My Orders

Click My Orders. The My Orders page displays. To set your order notification preferences, complete the

following steps:

1. Click the Acknowledgements drop-down arrow to view the list of notifications added to this

category and the status of subscription.

Notifications Preferences: Acknowledgements

2. You can add new subscriptions by clicking Add Subscriptions. Further options display in the

Acknowledgements dialog box.

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Add Subscriptions Drop-Down

3. Click the delete icon next to a subscription to remove it.

4. To manage each subscription, such as Order Submit notification in this case, click Subscribed

or On Hold.

Notifications Preferences Page: Acknowledgements

From the options that display, select your preferences:

• Subscribe: select the radio button to subscribe to this notification

• On Hold: select the radio button to unsubscribe or stop this notification

• Delivery Timing: check the checkbox for the desired option of the notification delivery

• Apply to All: check the checkbox to apply the preferences set for this category to all the other

notifications, for example, Orders Shared with Me

Click Save when done.

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5. To manage the notification recipients for each category, click Manage Recipients. The Manage

Recipients for Order Submit dialog box displays.

Here you can add recipients from the Email Address & Contact list. Or you can add new recipients

by filling out their contact name and e-mail address under the Recipients section.

The added recipients display under the Added Recipients section. Click the delete icon to remove

them.

Manage Recipients

Note: Similarly, to manage your Invoices, Shipping, and RMA notification

preferences, click each section and follow the above steps.

• Alternately, you can also search for a subscription using the Search or Browse Notifications and

Manage Recipients box at the top. Enter the keywords and select from the drop-down list.

Browse Notifications and Subscribe

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5.5.3 Orders Shared with Me

Click Orders Shared With Me. The Orders Shared With Me page displays. To set preferences, follow

the steps as in My Orders.

Order Shared With Me Page

5.5.4 Billing Addresses

The Billing Addresses page allows you to define delivery addresses for your notification subscriptions.

Notifications can be sent to specific billing addresses by adding new recipients to the companies

already listed in the page.

To add a Billing Address from your profile, click the plus icon next to Add Billing Addresses from My

Profile, and select the desired address. Click Add when done.

Billing Addresses Page

Click the delete icon to delete an address. Also, you can manage the subscriptions for each billing

address here. Click Manage Subscriptions. The Manage Subscriptions dropdown displays. Follow the

steps as in My Orders.

5.5.5 Specific Orders

To set notification preferences for Specific Orders, complete the following steps:

• Click the Add specific Order(s) drop-down arrow.

• Click Web Order ID, Deal ID or PO Number. Enter the corresponding ID in the text box. Separate

multiple items with a comma.

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• The item(s) display in the list below. If the user does not have access to the item or if the entered ID

number is invalid, an error message displays.

• Check the Order Submitted checkbox corresponding to the appropriate order to subscribe to

notifications pertaining to that order.

• To manage the subscriptions for each specific order, click Manage Subscriptions. The Manage

Subscriptions dropdown displays. Follow the steps as in My Orders.

Specific Orders Page

6 Common Utilities

Some common utilities, such as viewing, exporting, and tagging, are common across all estimates,

deals, quotes, and orders. The following sections explain how to use these common utilities.

Alternatively, you can use some of these utilities, such as export and share, and additional utilities,

such as copy or delete, from within each record itself. For example, you have the option of sharing a

quote from within the quote itself. Refer to the Cisco Commerce Estimates and Configurations User

Guide, Cisco Commerce Deals and Quotes User Guide, and Cisco Commerce Order User Guide to

view more information specific to each record.

6.1 Viewing Records

You can view all your records, recent records, saved searches and tagged records in the following

ways:

1. Hover over a tab to directly select options to view all, recent, shared, or tagged records.

2. Click the tab to view all records and select options on the left to view recent or shared records.

3. Use the search functionality to view a specific record or tag (see Search Capability).

Note: You can view Reports, Invoices, and Returns from the relevant Cisco

Commerce tab drop-down menus.

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Records Page

6.1.1 Edit View

To select display and sorting preferences for your records results, complete the following steps:

• From a records results page, click Edit View. The Display Preferences dialog box displays.

Records Results

• Select columns to include and use the arrows to arrange as desired, set sorting preferences, then

click Save. You will see the updated view of your records results.

6.2 Tagging

The tagging functionality in Cisco Commerce experience allows you to group records by adding and

deleting tags for ease of use. You can search grouped records or a specific tagged record by searching

for the tag name.

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6.2.1 Adding a Tag

From a records results page, select the records that you want to tag, and click Tags. Type the desired

name of the tag(s) in the field and click Save.

Estimates Tab: Adding a Tag

6.2.2 Viewing Tags

To view tags, complete the following steps:

1. Click View Tags from within a Cisco Commerce records page. All tags specific to that tab

display.

2. Select the appropriate tag from the tag names that display.

3. If you do not find the desired tag, type the tag name in the Search All Tags field and click the

Search icon.

4. Select the tag name to view the tagged records.

Estimates Tab: View Tags

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6.2.3 Deleting a Tag

To delete a tag, complete the following steps:

• Click View Tags from within a Cisco Commerce records page.

• Click the delete icon for the tag name that you wish to delete.

The page refreshes and the tag is removed.

Delete a Tag

6.3 Exporting

The Export functionality allows you to export multiple records in PDF, Excel, or comma separated value

(CSV) formats.

Alternatively, you can also export individual records from the record itself.

Note: The export preferences set within the My Profile and Preferences page apply

(see Setting Export Preferences).

To export records, complete the following steps:

1. Check the checkbox (multiple selection enabled) next to the records that you wish to export.

2. Click Export. The Export Options dialog box displays.

Export Utility

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3. Select a format from the File Type drop-down menu.

Export Dialog Box: Download Option Enabled

4. Select the desired information to include in your export under All Columns section and use the

arrows to add/remove/arrange. You can use the Ctrl key to select multiple options.

You can remove information, except for any information that is required (denoted by asterisk). The

required information depends on the record type, such as quote and order.

5. Select the appropriate button for Send Report By – email or download.

When you select Email, an additional field displays for the email address. Type the desired email

address for exporting the file.

6. Click Export.

6.4 Printing

The Print functionality allows you to print multiple records at once. Alternately, you can print an

individual record from the record itself.

1. Select the records that you want to print

2. Click Print.

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Print Utility

3. Select information that you want included in the printed file under the All Columns section and

use the arrows to arrange as desired and click Print.

Print Dialog Box

6.5 Sharing

The Sharing functionality allows you to share single or multiple records that you own. Sharing gives a

recipient the same access and edit privileges as you, the creator of the record (any changes made by

you or the recipient will be seen by all); however, the recipient does not become the owner and can

only share the record with persons on your original list.

There are three ways to share a record:

• Using an Access Key for estimates, deals, quotes, and orders (see Sharing Using an Access Key)

• Using the Share Utility (see Sharing Using the Share Utility)

• With the Default Share Team set on the My Profile and Preferences page (see Setting Sharing

Preferences)

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The table below shows how each record type can be shared:

Access Key

Share Utility

Preferences

Default

Estimate

Deal

Quote

Order

6.5.1 Sharing Using an Access Key

Each record has a corresponding, unique access key, which can be deliberately shared with any

individuals or groups. The recipients of this access key have read/write access to the record. They can

also share this access key with others to grant similar read/write access. The system automatically

generates an access key each time a record is created.

To share a record using the access key, complete the following steps:

• Open the record from the Cisco Commerce page or via search and click Share.

Share Link Within a Deal, Quote, or Order Record

Share Link for Estimates

• Copy and paste the Access Key and Record ID, in this case the deal ID, into any document or

email to share.

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Share Deal Dialog Box: Access Key

6.5.1.1 Revoking Access

To revoke access, click Renew from the Share Record dialog box. Then save and close the record.

The recipients only have to use the access key once to access the shared record. Access cannot be

revoked for users who have already accessed the record prior to revoking it. Recipients who did not

use the original key will not be able to access the quote unless the Record ID is shared along with the

new access key. This prevents recipients from further sharing the quote.

Best Practice: Always make a copy of the record prior to sharing since recipients

can make changes to any record that is shared with them. By retaining a copy, you

have an original copy to revert to if need be.

6.5.1.2 Access Shared Record

To access a shared record using the access key, complete the following steps:

• Click Access Shared Record, in this case Access Shared Deal, from either the Cisco

Commerce header tab drop-down menu or from within the header tab page.

The Access Shared Record page displays.

Access Shared Deal

• Type the record ID and access key received from the owner.

• Click Get Access.

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Access Shared Deal Page

The record page displays and the record is ready for editing.

6.5.2 Sharing Using the Share Utility

To share single or multiple records using the share utility (multiple estimates cannot be shared),

complete the following steps:

1. Check the checkbox (multiple selection enabled) next to the record(s) that you wish to share.

2. Click Share. The Share Record dialog box displays.

Share Utility

3. The selected records display. Click the delete icon next to any record that you don’t wish to

share.

4. To add a new recipient, enter the contact name and email ID, and click Add.

5. To select recipients from your contact list, click the plus icon next to the name under the Add

Recipients From Contact List section.

The added recipients display under the Added Recipients section.

6. Click the delete icon next to a name in the Added Recipients section if you wish to remove a

recipient.

7. To send email notifications about the record, check the checkbox next to the names of the

recipients you would like to notify.

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Share Record Dialog Box

7 Partner Initiated Customer Access

Partner Initiated Customer Access (PICA) enables partners to grant their customers access to

Cisco.com (CCO) and perform a variety of self-support tasks, including:

• Use of selected Commerce tools, including Cisco Commerce.

• Review Service Requests associated to the PICA registration number.

• Access to some knowledge bases including informational pages for products, technologies,

solutions, and current top issues in each of the technologies.

For more details on PICA Program, please reach out to w[email protected]

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PICA users have limited functionality in Cisco Commerce.

PICA View of Cisco Commerce

8 Miscellaneous Information

8.1 Products and Services-related Icons

When reviewing items in deals, quotes, or orders, you may notice icons that display next to product or

service lines. Hover over the icon for more information.

8.2 List Price Catalog

You can access the List Price Catalog from the Quick Links on the Cisco Commerce homepage. The

List Price Catalog allows you to:

• Download entire or partial price lists for Cisco products and/or services.

• Download or view additions, deletions, or changes to a price list.

• View pricing information for a product or a product family by product number or description,

including End of Sale Date.

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Note: All search results and headers within the List Price Catalog are translated into

the preferred language selected in the My Profile and Preferences page. Any

downloaded reports, however, have select items localized only for Portuguese and

French at this time.

8.2.1 Current Price List Tab

The Current Price List tab displays as a default. The dates when the price lists are updated are

available to view on the right side of the page.

Hover over the information icon for details about the corresponding price list type.

List Price Catalog: Current Price List Tab

Select the appropriate options and click Download to download a price list.

1. Catalog: If you have the Global or Wholesale Price File selected from the Price List drop-down

menu below, this radio button will be selected. Otherwise it will be hidden.

2. Offer Category: Select the type of products or services you would like to search.

3. Price List: Select the price list in which you would like to search.

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Note: If you select Global Price List US Availability, you can further choose to select

Trade Agreements Act (TAA) eligible products only. TAA is applicable only for US

and Canada.

4. Contents: Further narrow your search by defining how you would like to search.

If you select Product Family, select the desired product families. Additionally, select the desired

Item Category.

List Price Catalog: Product Family View

5. File Format: Select the desired file format to download the results.

6. Preferences: You can set your List Price Notification and B2B Bootstrap preferences here.

List Price Catalog: Preferences Dialog Box

For increased visibility, the notifications will be sent via an email with an excel attachment

containing detailed information on price change. You can specify frequency to receive price change

notifications through subscription and download price changes. You can also change your

notification preferences under My Profile and Preferences section.

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Note: The notification attachment will be generated per price list and will contain only

product items. The attachment will be sent as long as the number of price changes is

under a threshold, so that attachment file size is kept small.

8.2.2 Price List History Tab

8.2.2.1 Downloading the Price List History

To download the price list history, select the appropriate price list, date range, and file format from the

drop-down menus. The Download radio button is selected by default. Click Download.

List Price Catalog: Price List History Tab

8.2.2.2 Customize List Price Catalog Report

We have made it easier for you to customize reports in List Price Catalog. Click for more details.

8.2.2.3 Viewing Additions, Deletions, or Changes to a Price List

To view additions, deletions, or changes to a price list, complete the following steps:

1. Select the appropriate price list and date range, and click the View radio button.

2. Select the desired product family (multiple selection enabled), the desired option from the Item

Category drop-down menu, and the appropriate radio button to view additions, deletions, or

changes

3. Click View.

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Price List History Tab: View Option

8.2.3 Product Price Search Tab

Select the appropriate options and click View to view the results.

1. Catalog: If you have the Global or Wholesale Price File selected from the Price List drop-down

menu below, this radio button will be selected. Otherwise it will be hidden.

2. Offer Category: Select the type of products or services you would like to search.

3. Price List: Select the price list in which you would like to search.

4. Contents: Further narrow your search by defining how you would like to search.

5. Enter your search terms in the Product Number or Product Description fields.

6. Click View.

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List Price Catalog: Product Price Search Tab

List Price Catalog: Search Results

8.3 Lead Time Search

The Lead Time Search allows you to obtain lead time information for items. It is possible to search for

lead times by ERP product family, product SKU, or product description, or to perform a wild card

search. You can then download or email the lead time information in either an Excel or PDF format.

You can access Lead Time Tool from Quick Links on Cisco Commerce homepage.

8.3.1 Search By Product Description or SKU

To search for lead time information by product description or SKU, complete the following steps:

1. The Product description or SKU radio button is selected by default.

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2. Enter the appropriate product description or SKU in the empty field. Perform a wild card search

if desired.

To search using a wild card, enter a few letters of the product name followed by an asterisk (for

example, AB*). All products with a name that begin with AB will display in the Search Results

section.

3. Select the Ship To Country (optional step)

4. Click each of the drop-down arrows under Specify a lead time range (optional step) to filter the

search results by a range of lead times. This step is optional.

5. Click Search. The search results display.

6. Additionally, you can use the Filter by drop-down menu to refine the results.

Lead Time Search: Product description or SKU

8.3.2 Lead Time Search by ERP Product Family

To conduct a lead time search by ERP Product Family, complete the following steps:

1. Click the ERP Product Family radio button. The Lead Time tab refreshes.

2. Click in the field to view all ERP product family or input the keywords in the field and select the

checkbox (multiple selection enabled) of the Product family.

3. Ship To Country and Specify a Lead Time Range are optional steps

4. Click Search

5. Additionally, you can use the Filter by drop-down menu to refine the Search results.

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Lead Time Search: ERP Product Family

8.3.3 Exporting Lead Time Search Results

You can export or email the lead time search results. To export the results, complete the following

steps:

1. Check the checkbox (multiple selection enabled) that correspond to the desired line items.

• Check the checkbox at the very top of the Results list to select all results.

• Check the checkbox (multiple selection enabled) at the grey family level line item to select all

results under that product family.

• Check the individual checkbox(multiple selection enabled) to select specific individual lines.

2. Click Export Selected Results to export all the products selected. The Export Selected Results

dialog box displays.

3. Click the appropriate radio button to download or email the search results.

• If you select Download, choose the appropriate file format and click Export.

• If you select Email, choose the appropriate file format. Additionally, type the email address in

the To field. You can customize the auto-populated subject and the message to the recipients.

Click Send.

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Export Results: Download

Export Results: Email

Note: You will receive a confirmation whether the email was sent successfully or

failed. A message displays if the email failed to send because of an incorrect email

address. Otherwise, a message displays to try again at a later time.

8.3.4 View Available Options from the Lead Time Search Results

It is also possible to view the lead time for minor and major line items.

To view the lead time options, complete the following steps:

• From the lead time search results, click View Available Options. The View Available Options

dialog box displays all the minor line options associated with the major line

Viewing Lead Time for Minor Lines

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• Click Export Available Options.

• Make the appropriate selections to download or email the information.

• Click Export or Email as appropriate.

View Available Options

8.4 CICS File Manager

The Cisco Integrated Customization Service (CICS) File Manager is the management tool for the

templates that are attached in the Cisco Commerce Order process. CICS SKUs require a template. The

template for a CICS SKU contains the end customer’s specific configuration requirements for that SKU

(including passwords, IP settings, and others). When the template is attached to the CICS SKU, Cisco

Commerce attaches those specific configuration requirements to the SKU so that Cisco knows how to

configure the item for the end customer.

The first time a new CICS order is placed there is a quantity limitation of three; three test routers will be

sent to the partner site. If the test routers connect successfully, orders can then be placed in bulk

quantities. It is the partner’s responsibility to go into the CICS File Manager and qualify the template to

allow subsequent bulk orders.

You can access the CICS File Manager from Quick Links on the Cisco Commerce homepage.

From the CICS File Manager page, you can:

• Search for a file (See Searching for a File)

• Create a new file (See Creating a New File)

• Remove a file (See Removing Selected Files)

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Cisco Commerce displays CICS SKUs, but the attached files will not be visible from within Cisco

Commerce. You must return to the CICS File Manager to view the attached files. This process is

available to both partners and distributors. The distributor must ensure that the appropriate file is

received from the partner to complete this process.

CICS File Manager Page

8.4.1 Searching for a File

To search for a CICS file, complete the following steps:

• Click the File Name field and enter the file name.

• Select the appropriate option from the Status drop-down menu.

• Enter the Web Order ID (if available)

• Click Search. The appropriate file displays in the list.

Following table summarizes the filtering options on the Status drop-down menu,

Status Option

Description

All

The system searches all files, regardless of the status.

Unqualified

The system searches only files with a status of Unqualified.

When you create a file, the Status is automatically set to Unqualified.

You can order no more than three test routers, which are then sent to

the customer site.

See Test below.

Test

The system searches only files with a status of Test.

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Status Option

Description

The status is automatically changed to Test when the routers are sent

to the customer.

If the setup is correct, you will edit the file to change the status from

Test to Qualified (see Editing a File). It is your responsibility to update

the status to Qualified.

If the router setup was not correct, you must edit the original file with

the corrections and change the status from Test to Retest (see Editing

a File).

Qualified

The system searches only files with a status of Qualified.

Once the setup of the test routers is confirmed to be correct, you must

edit the file to change the status from Test to Qualified (see Editing a

File).

If the router setup is not correct, see Retest.

Retest

The system searches only files with a status of Retest.

If the router setup was not correct, you must edit the original file with

any corrections and change the status from Test to Retest. (See Editing

a File).

Note: A retest is needed when there is an error in the file.

8.4.2 Creating a New File

You can create files to store the specific configuration details. You can customize multiple files for the

same product or for different products. The system requires a file for every CICS SKU on the order.

To create a new file, complete the following steps:

• From the CICS File Manager page, click Create New. The Create New File page displays.

You can name the file, choose the file type, add a brief description, enter the contact email address,

and browse to upload the file. All fields are mandatory except for the description and the label.

Note: Select Yes from the Label drop-down menu to include the following information

in the carton box: sales order number, customer name, and ship to customer name.

If No is selected, the above information will not be included.

• Click Save at the bottom of the page. The CICS File Manager page displays. The new file

displays with the status Unqualified.

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Create New File

8.4.3 Editing a File

To edit the file, complete the following steps:

• From the CICS File Manager page, click the file name to re-open the file. The CICS File Details

page displays.

CICS File Details Page

• Click Edit to edit the file. The Edit File page displays.

• The edit options are the same as for Creating a New File, with the addition of the Status field.

The Status field is only available when editing an existing file. On the Edit File page, only the

Status, Contact Email, and File fields are editable. All other fields are now read only.

If the connection was successful, click the Status drop-down arrow and select Qualified. You will now

be able to order quantities greater than three.

If the connection was not successful, click the Status drop-down arrow and select Retest. A modified

file must be uploaded and three new routers must be requested.

The Status field on the Edit File page is required. You will not be able to proceed from this page until a

status is indicated. If the file status has been confirmed as Qualified, you can order any quantity of

CICS SKUs using that file. You will receive an email notification any time the file status changes.

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Upon clicking Save, the CICS File Manager validates that all mandatory fields are completed.

Edit File Page

8.4.4 Deleting the File

To delete an individual file, complete the following steps:

• From the CICS File Manager page, click the file name to re-open the file. The CICS File Details

page displays.

• Click Delete to delete the file. The Delete File Confirmation dialog box displays.

• Click Yes to delete the file.

Alternatively, click No to return to the CICS File Manager page without deleting the file.

8.4.5 Removing Selected Files

To delete a file or multiple files from the CICS File Manager page, complete the following steps:

• From the CICS File Manager page, click the checkbox (multiple selection enabled) next to the

file(s) to be deleted.

• Click Remove Selected. The Delete File Confirmation dialog box displays.

• Click Yes to delete the file(s).

Alternatively, click No to return to the CICS File Manager page without deleting the file(s).

CICS File Manager: Remove Selected