EDGCUMBE AVENUE, NEWQUAY, CORNWALL, TR7 2JY
Tel: (01637) 873447 Fax: (01637) 852677
Email: enquiries@trenanceholidaypark.co.uk
www.trenanceholidaypark.co.uk
2024 Seasonal Pitch Agreement
Pitch Fees: £2,995.00 (includes VAT) to secure your reservation a deposit of £995.00 is required.
The £995.00 will be deducted from your final balance. If the booking starts within 6 weeks, then full payment is required.
A refundable security bond payment of £500 is also required at time of booking (T&C apply)
Season: Your seasonal pitch fee covers the use of the pitch during season only, from Fri 19
th
April – Fri 27
th
Sept 2024.
Caravan/Motorhome owner (you)
Lead Name: __________________________________ 2
nd
Occupant: _____________________________________
1
st
Childs Name _______________________________ 2
nd
Childs Name ____________________________________
Email: ________________________________________________________________________________________
Address: ______________________________________________________________________________________
Post code: ___________________ Tel: ___________________________ Mobile: ____________________________
Only those listed on the booking form may occupy the pitch, the lead name must have a residential address outside of
Cornwall; to be proved by driving license and unit Insurance document.
By accepting a Seasonal Pitch you agree that you have read, understood and will adhere to, the Terms and Conditions of
this Agreement. We reserve the right to change these terms and conditions at any time, and you agree to abide by the
most recent version.
I, certify that I have read and understood the seasonal pitch terms and conditions and agree to be bound by them. I also
confirm that I will be using the pitch for recreational purposes only.
Please sign here: ________________ Print name: Date: ____________
Type of Unit: _________________________ Unit Length (M) ______________ Unit Width (M) _______________
Model: _______________________________________________________________________________________
Make: ________________________________________________________________________________________
AGE OF UNIT: ____________________________________ Age limit: 15years (Max) or by special arrangement.
Reg.No: ____________________ SEPERATE CAR: YES/NO (if yes, please provide Reg.No.)______________________
AWNING BY SPECIAL ARRANGEMENT: YES/NO (if yes, please provide Measurements) __________________________
Up-to-date fire extinguisher, fire blanket, and smoke/carbon monoxide alarms fitted: YES/NO
Copies to be held in Site Office
Valid insurance (Third Party Liability): YES/NO Gas Safety Certificate: YES/NO Driving licence: YES/NO
(Customers must inform the site of any change to the unit, as well as any contact details)
DATA PROTECTION ACT –Names and contact details will be stored on computer for administration and for purpose of future
mailing distributions by Trenance Holiday Park. We respect your privacy and do not tolerate spam and will
never sell, rent, lease or give away your information (name, address, email, etc.) to any third party.
TERMS & CONDITIONS
1) The tariff is for 2 adult and two children occupancy (aged 0 -
15 years old)
2) NO SUB-LETTING is allowed. Only the people named on the
Booking Form may stay with us.
3) You may only occupy your pitch for holiday/recreational
purposes only. Seasonal Pitches cannot be used as a base for
any work/school journeys or for any work, commercial or
charitable purpose.
4) If you wish to take your unit off the pitch for a period during
the season we require your notice at least 7 days prior
removing your unit, and the date when you will be returning
to the Site.
5) A pitch will be provided for your unit on the Park. We reserve
the right to move your unit to an alternative pitch if necessary.
6) Maximum unit size 8m x 3m, awning by special arrangement,
and all items must fit within your pitch and be in keeping with
the rest of the site.
7) Cars must not be parked in such a way as to cause an obstruction.
8) Due to fire regulations the size of your unit (awning by special
arrangement only) must be given at the time of booking. If on
arrival your unit exceeds the dimensions given at the time of
booking, then we reserve the right to relocate you to another
pitch (additional charges may apply). Should there be no
availability elsewhere, then we even reserve the right to
refuse you a pitch. No refund would be offered.
9) Your awning is an additional ‘outdoor space’ that is not
designed to house electrical items. Therefore, additional
fridges, freezers, cookers and such are not permitted within
your awning. In event of failing to comply with this regulation,
the caravan owner will be ask to remove the household
appliance immediately.
10) Your pitch, unit/awning should be kept/left clean and tidy at
all times.
11) No objects shall be left on or around the unit when the unit is
unoccupied. This includes but is not limited to windbreaks,
tables and chairs, barbecues, flower pots, lighting (including
solar lighting) and ornaments.
SERVICES
12) Seasonal pitches are located in a reserved area of the Park, each
pitch is supplied with their own Individual electric meter. Water
and grey water drainage points are located adjacent to the
pitches.
13) All chemical waste from caravan toilets must be disposed of in the
chemical waste disposal point provided. Any Caravan Owner (or
any other person using their caravan) found to be emptying this
waste anywhere else, including the toilet block or any other drains
will have this agreement terminated immediately.
14) We will ensure the services to the pitch on our land are provided
to you (we cannot take responsibility for interruptions in services
which are beyond our control)
15) Electricity is metered, at the end of the season you will be invoiced
accordingly. Metered electricity consumed during season will be
charged at the current rate per unit/kwh plus 5% VAT.
16) Only gas bottles that fit in the unit gas locker are permitted
when the owner(s) of the caravan is not on site. Gas bottles
MUST NOT be stored anywhere else outside gas locker of the
caravan.
17) The use of a hose pipe or pressure washer on a seasonal pitch
is not permitted. Any multiple water adapters in use will be
removed.
18) When leaving the site to go home, please ensure that your
GAS is turned off (disconnected at the regulator), your
ELECTRIC is switched off (at the hook-up box) and everything
is locked away and secure. ALL AWNINGS SHOULD BE
DISASSEMBLED.
PARK CONDITIONS
19) Some site facilities advertised may not be operating early or
late in the season.
20) You must ensure children in your party are properly
supervised at all times, in all areas of the park including all
amenities (toilets, showers etc.)
21) NO PETS. In the interest of all guests, pets are not
permitted.
22) No open fires, fire pits or generators.
23) For the privacy and safety of all persons on the park we do
not permit guests to fly drones.
24) If in the opinion of the Proprietors any party is guilty of
excessive noise, unclean behaviour or conduct prejudicial to
the well-being of other visitors/staff; the Proprietors may
Re-take possession of the pitch.
PAYMENTS AND CANCELLATIONS
25) NO REFUNDS are given for early termination of your stay, we
reserve the right to re-let the pitch upon cancellation.
26) Seasonal Pitches are NON-TRANSFERABLE. If a third party buys
your van, then it must be removed from the seasonal pitch. The
display of “for sale” notices in your van is not permitted whilst on
site.
27) A £500 security bond is required. This bond is fully refundable at
the end of the hire period. The park owners reserve the right to
withhold some or the entire bond for the additional cost of: a)
outstanding electricity payment b) breakages c) Items left on pitch
d) fail to remove unit from pitch upon termination of agreement.
28) Upon departure any items that are left on the Pitch the unit Owner
shall incur a charge of £30 per item for their removal.
29) At the end of the season and expiration of the present agreement,
if we find the unit has not been removed from the pitch and left
unauthorised on site, we have the right to make arrangements for
removal. Trenance Holiday Park reserves the right to sell the unit
at trade price, the owner will be notified in writing prior to this.
30) Trenance Holiday Park reserve the right to withdraw the
availability of a Seasonal Pitch at any time or to terminate this
Agreement without explanation.
INSURANCE & LIABILITY
31) The customer must certify that the unit is subject to an insurance
policy that is a minimum of Third Party Liability and that the policy
will remain valid for the term of the Agreement. Please supply a
copy of your unit insurance for our records. The customer will also
undertake to display a conventional “Ministry of Transport” type
registration plate on the back of the caravan.
32) May we remind you that units are kept on site at the unit owners’
risk. Therefore, you are strongly advised that all caravans have a
hitch-lock and wheel clamp.
33) By bringing your unit on site you accept liability for accidents to
yourselves and or loss of, or damage to property within the
caravan park. It is your responsibility to fully insure against fire,
theft and third party liability. Trenance Holiday Park is not liable
for any loss or damage, whatsoever caused to the unit or its
content.
34) We require a set of keys/alarm codes that apply to your unit,
including hitch lock and security devices (all keys to be locked in
the office safe) we reserve the right to enter Caravan/Motorhome
under special circumstances or emergencies, at any time.
35) An annual gas and fire safety check is required for all vans on site.
This is a compulsory safety requirement irrelevant of usage. It is
recommended you have an up-to-date fire extinguisher, fire
blanket, and smoke/carbon monoxide alarms fitted in your
caravan.
36) Any accidents or incidents must be reported to the site owners.
