HIRING OF PRIVATE SECURITY AGENCIES FOR PROVIDING ARMED/UNARMED GUARDS TO BRANCHES, ATMs AND ADMINISTRATIVE
UNITS OF CANARA BANK, CHENNAI CIRCLE
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HIRING OF PRIVATE SECURITY AGENCIES FOR PROVIDING ARMED/UNARMED GUARDS FOR
CANARA BANK
NOTICE TYPE : DOMESTIC TENDER NOTICE
AUTHORITY TYPE : PUBLIC SECTOR BANK
=======================================================
ISSUED BY
Premises & Estate Section,
Canara Bank Circle Office,
524, Anna Salai,
Teynampet,
Chennai – 600 018
Tel: 044-2434 9350/2434 9635
e-mail: pecochn@canarabank.com
HIRING OF PRIVATE SECURITY AGENCIES FOR PROVIDING ARMED/UNARMED GUARDS TO BRANCHES, ATMs AND ADMINISTRATIVE
UNITS OF CANARA BANK, CHENNAI CIRCLE
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DISCLAIMER
The information contained in this Request For Proposal (“RFP”) document or information
provided subsequently to bidders or applicants whether verbally or in documentary form by or
on behalf of Canara Bank (“Canara Bank/Bank”), is provided to the bidder(s) on the terms and
conditions set out in this RFP document and all other terms and conditions subject to which
such information is provided. This RFP document is not an agreement and is not an offer or
invitation by Canara Bank to any parties other than the applicants who are qualified to submit
the bids (hereinafter individually and collectively referred to as “Bidder” or “Bidders”
respectively). The purpose of this RFP is to provide the Bidders with information to assist the
formulation of their bids. This RFP does not claim to contain all the information each Bidder
requires. Each Bidder may conduct its own independent investigations and analysis and is free
to check the accuracy, reliability and completeness of the information in this RFP. Canara
Bank makes no representation or warranty and shall incur no liability under any law, statute,
rules or regulations as to the accuracy, reliability or completeness of this RFP. The
information contained in the RFP document is selective and is subject to updating, expansion,
revision and amendment. It does not purport to contain all the information that a Bidder
requires. Canara Bank does not undertake to provide any Bidder with access to any additional
information or to update the information in the RFP document or to correct any inaccuracies
therein, which may become apparent.
Canara Bank in its absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information in this RFP. Canara Bank reserves the right to
reject any or all the request of proposals received in response to this RFP document at any
stage without assigning any reason whatsoever. The decision of Canara Bank shall be final,
conclusive and binding on all parties.
HIRING OF PRIVATE SECURITY AGENCIES FOR PROVIDING ARMED/UNARMED GUARDS TO BRANCHES, ATMs AND ADMINISTRATIVE
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TABLE OF CONTENTS
SL. No
DETAILS
1.
NOTICE INVITING TENDER
2.
GENERAL GUIDELINES TO BIDDERS
3.
TERMS OF CONTRACT
4.
TENDER FORM
5.
ENCLOSURE -1: BIO DATA OF TENDERER
6.
ENCLOSURE -2: ACCEPTANCE FORMAT
7.
ENCLOSURE -3: FORM OF AGREEMENT
8.
ENCLOSURE -4: FORMAT OF BG FOR EMD
9.
ENCLOSURE -5: FORMAT OF BG FOR SECURITY DEPOSIT
10.
ENCLOSURE -6: DRAFT AGREEMENT OF INTEGRITY PACT
11.
ENCLOSURE -7: INDEMNITY FORMAT
12.
ENCLOSURE -8: DETAILS OF BRANCHES/ ATMS/ADMINISTRATIVE UNITS FOR GUARD
DEPLOYMENT (BY RESPECTIVE CIRCLE OFFICE)
13.
ENCLOSURE -9: TECHNICAL BID EVALUATION CHART
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NOTICE INVITING TENDERS
Canara Bank, Chennai Circle office (hereinafter the Bank) invites item rate sealed tenders
from eligible & experienced Firms / Companies in “TWO BID CONCEPT” for Hiring of Private
Security Agencies for providing Armed/Unarmed Guards for Canara Bank.
Details of the Tender:
Name of the
Work
Hiring of Private Security Agencies for providing Armed/Unarmed
Guards for Canara Bank
Location of Work
Branches, ATMs and Administrative units coming under Canara Bank
Circle Office, , Chennai
Estimated cost of
the work
Rs. 3,00,00,000 per annum
Earnest Money
deposit
Rs. 2.5 Lakhs by way of Demand Draft of a Scheduled Bank drawn in
favour of “Canara Bank” payable at par.
Tender Fee
Rs.1,000/- by way Demand Draft of a Scheduled Bank drawn in favour
of “Canara Bank” payable at par.
Issue of tender
document
31/08/2020
Last date of
submission of
pre-bid queries
14/09/2020 till 5:00 PM
Pre-bid meeting
15/09/2020 11:00 AM
Last date of
submission of
Tender
21/09/2020 on or before 2:00 PM
Opening of
Technical bids
21/09/2020 at 3:00 PM
Opening of
Financial bids
Date & time will be informed to the qualified bidders through e-mail/
letter.
Period of
completion
45 days from the date of issue of work order
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1) Brief details of the work: The work involves providing of Armed/Unarmed Security
Guards to various locations of Branches, ATMs and Administrative units of Canara Bank
under Chennai Circle. Chennai Circle comprises districts of Chennai, Thiruvallur,
Villupuram, Cuddalore, Mayiladuthurai, Nagapattinam, Vellore, Ranipet, Tirupattur,
Thiruvannamalai, Krishnagiri, Dharmapuri, Salem, Namakkal, Erode, Tiruppur,
Coimbatore, Nilgiris Districts and UT of Puducherry.
2) Eligibility Criteria: Private Security Agencies (PSAs) who fulfill the following requirements
are eligible to apply. The PSAs having well established facilities in the area along with
past experience in undertaking such work are eligible to apply. The PSAs should not have
been blacklisted by any organization / institution and should submit a declaration on
letter head confirming the same.
Sl.
No
Documents Required
1.
A copy of valid registration
certificate from respective
authorities and PSARA License
2.
Copy of License of the Firm.
3.
Audited balance sheet and P&L
account for the years mentioned
and certificate from the Charted
Accountant.
4.
A copy of valid registration
certificate from respective
authorities.
5.
A copy of valid registration
certificate from respective
authorities.
6.
Copy of the GST registration
certificate and copy of PAN card.
7.
A copy of valid registration
certificate from respective
authorities.
8.
Copy of the wage slip to be
provided
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9.
Copy of work orders proving the
same
10.
A declaration duly signed and
stamped by the Owner/s of the
company/ firm/ proprietorship on
the Letter head.
11.
A copy of the ECR to be provided
12.
A copy of the „RC‟ or EC history
sheet, as applicable, is to be
attached
13.
Copy of the wage slip to be
provided
14.
A copy of IT returns for latest last
three years to be provided
15.
PSA should furnish at least 3
Reference Sites (Excluding Canara
Bank Reference) of which at least
two sites should be of
Government Establishments /
PSBs / PSUs and on request by
Canara Bank, the Referees should
testify about the performance of
the PSA to the Bank‟s
satisfaction. Contact details of
the referees including their email
ID and phone numbers must be
mentioned.
16.
Address details along with
telephone/electricity bill as proof
to be submitted.
17.
To be reflected in P&L statement
for last three years
18.
Enclosure 8 should be signed and
enclosed.
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3) Tender documents are issued free of cost. The Tender documents shall be in 12 size font
& A-4 size paper and neatly bounded (hard bound / spiral bound) in two separate books
(i.e. Technical bid and Financial bid) and submitted. If the submitted bids are found loose
or unbound, Bank will not be responsible for any loss of any pages.
4) Tenders shall be on prescribed Form as issued by the Bank.
5) Nature of the document: TWO BID CONCEPT. This Tender document comprises of the
following:
A. TECHNICAL BID: (First envelope) consisting of following as in Tender Document.
B.FINANCIAL BID (Second envelope)
6) Submission and opening of Tenders:
a) Tenders on prescribed form should be placed in two envelops one sealed envelope
consisting of “Technical bid” duly super scribed as “Technical bid” and other sealed
envelope consisting “Financial bid” duly super scribed as “Financial Bid” and both
envelopes shall be kept in one bigger sealed single envelope, with the name of work,
Name of Tenderer and due date written on the envelopes. Bio data of the tenderer to
be provided as per Enclosure 1.
b) The rate quoted shall be in accordance with the wages stipulated under the Minimum
Wages Act, 1948, at the rates as applicable to the Bidder.
c) The rates quoted shall be all inclusive rates with separately given applicable GST
amount and no claim whatsoever for any extra payment shall be maintainable. Any
other Tax, any royalties, duties, levies, cess, in respect of this tender shall be payable
by the PSA and the Bank will not entertain any claim whatsoever in respect of the same
and nothing extra shall be paid / reimbursed for the same subsequently. The rates
quoted shall include all the above. GST wherever applicable shall be paid by Bank as
per extant rules.
d) PSA shall fill in all the blanks and put their signature and seal on each page of the
tender documents. No blank space should be left unfilled. Places which are not
applicable shall be marked as such. Any overwriting is to be avoided or shall be
authenticated by putting a signature. Bank reserves the right to accept or reject any
unauthenticated overwriting.
e) Errors and omissions due to clerical, typographical or printing etc.., if any, will have to
be got clarified and corrected before quoting the rates. The interpretation given by the
Bank shall be final and binding.
f) Any person who submits a tender shall fill up the printed prescribed form stating what
rate he is willing to undertake the work.
g) In the event of the tender being submitted by a firm, it must be signed separately by
each partner thereof or in the event of the absence of any partner, it must be signed
on his behalf by a person holding a power-of-attorney authorising him to do so, such
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power of attorney to be produced with the tender, and it must disclose that the firm is
duly registered under the Indian Partnership Act 1932 , LLP Act by enclosing a copy of
the partnership deed duly certified by one partner as true copy.
h) If the Tender is submitted by a Company the same must be signed by a person duly
authorised by the Board of Directors of the Company.
i) The tender for the work shall not be witnessed by PSA or Bidder who
himself/themselves has/have tendered or who may and has/have tendered for the
same work. Failure to observe this condition would render tenders of such PSAs who are
tendering, as well as witnessing the tender, shall be liable to summary rejection.
j) PSA shall fill in all the blanks and put their signature and seal on each page of the
tender documents. No blank space should be left unfilled. Places which are not
applicable shall be marked as such. Any overwriting is to be avoided or shall be
authenticated by putting a signature. Bank reserves the right to accept or reject any
unauthenticated overwriting.
k) Sealed Tenders shall be addressed to “The Divisional Manager, Premises & Estate
Section, Canara Bank Circle Office, 524, Anna Salai, Teynampet, Chennai – 600 018”.
Sealed Tenders shall be dropped in the TENDER BOX kept at the above said address.
l) If last day of submission of tender is declared a holiday under NI Act by the Government
subsequent to issuance of tender the next working day will be deemed to be the last
day for submission of the tender. The first part of tenders i.e. Technical bid will be
opened on the same day and location of tender submission.
m) The PSA shall give a list of the Bank employees related to him/ partners/ directors of
the Firm/company/Agency with their places of posting and designations. The PSA shall
not be permitted to tender for works in Bank in which Bank employees (responsible
for award of execution of contracts) related to Agency with their places of posting and
designations are posted as an officer in any capacity between the grades of the General
Manager and Manager(both inclusive) of premises and estate department.
Note::- By the term "near relatives" is meant wife, husband, parents and grandparents,
children and grandchildren, brothers and sisters, direct uncles and aunts and first
cousins.
7) Earnest Money Deposit (EMD)
a) The tender shall be accompanied by earnest money deposit of Rs. 2.5 Lakhs (Rupees
Two Lakhs Fifty Thousand only) by way of Demand Draft of a Scheduled commercial
Bank issued in favour of Canara Bank, payable at par. EMD can also be submitted by
way of irrevocable Bank guarantee from scheduled commercial Bank other than
Canara Bank valid for 120 days with claim period of 60 days in the format prescribed
by the Bank.
b) EMD shall be submitted with the Technical bid only and should be kept along with
cover containing the Technical bids. Submission of EMD in the form of fixed deposit or
in any other form is not acceptable and tenders with such EMD shall be rejected.
c) No interest shall be allowed on the Earnest Money Deposit (EMD). Tenders without
EMD shall be summarily rejected.
d) However, MSEs are exempted from paying EMD as per MSME Act 2012. For getting the
benefits in case of MSE firms, PSAs should submit exemption certificate issued from
the relevant authorities. The EMD in respect of the PSAs who do not qualify the
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Technical Part (First Stage) shall be returned to them without any interest. However,
the EMD, in respect of the selected PSA may be adjusted towards the Security
Deposit.
e) If the PSA fails to deploy security guards against the initial requirement within 15
days from date of awarding the contract, the EMD shall be forfeited without giving
any further notice and the contract will be terminated and Bank shall be at a liberty
to award the contract to other PSA at its sole discretion without assigning any reason
whatsoever.
8) INSPECTION OF DOCUMENTS:
a) Copies of and documents pertaining to the work will be open for inspection by the
PSAs at the above mentioned Office of the Bank.
b) PSAs are advised to inspect and examine the site and its surroundings and satisfy
themselves before submitting their tenders, as to the means of access to the site, the
accommodation they may require for staff/employees and in general shall themselves
obtain all necessary information as to risks, contingencies and other circumstances
which may influence or affect their tender.
c) PSA shall be deemed to have full knowledge of the site whether he inspects it or not
and no extra charges consequent on any misunderstanding or otherwise shall be
allowed. Submission of a tender by a PSA implies that he has read this notice and all
other contract documents and has made himself aware of the scope and
specifications of the work to be done, site details and local conditions and other
factors bearing on the execution of the work.
9) Pre bid queries and clarification to Tender :
a) The PSA should carefully examine and understand the specifications, terms and
conditions of the Tender and may seek clarifications, if required.
b) The PSA in all such cases may seek clarification in writing in a word document (.doc)
in the same serial order of that of the Tender by mentioning the relevant page
number and clause number of the Tender. The hard copy of the pre bid queries can
be sent to: The Divisional Manager, Premises & Estate Section, Canara Bank Circle
Office, 524, Anna Salai, Teynampet, Chennai – 600 018 by the intending PSAs before
5:00 PM on 14/09/2020. in the following format:
Sl
No
Page
No
Tender
Clause No
Tender Clause
Query
c) The soft copy of the pre-bid queries can also be sent by E-Mail to
pecochn@canarabank.com & securitycellcochn@canarabank.com No other oral or
written individual consultation shall be entertained. No queries will be entertained
from the PSAs after the pre-bid meeting.
10) Pre-Bid meeting:
a) A pre-bid meeting of the intending PSA will be held as scheduled below to clarify any
point /doubt raised by them in respect of this Tender document:
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Date
Time
Venue
15/09/2020
11:00 AM
Premises & Estate Section, Canara Bank Circle Office,
524, Anna Salai, Teynampet, Chennai – 600 018
b) No separate communication will be sent for this meeting. If the meeting date is
declared as a holiday under NI Act by the Government subsequent to issuance of RFP,
the next working day will be deemed to be the pre-bid meeting day. Authorized
representatives of interested PSAs shall be present during the scheduled time.
c) The Bank will consolidate all the queries and discussions during the pre-bid meeting
and the consolidated replies for the queries shall be made available in the pre bid
meeting if possible, or in the Bank‟s website and no individual correspondence shall
be made. The replies/clarification of the Bank in response to the queries raised by
the PSA/ bidder/s, and any other clarification / amendments / corrigendum furnished
hereof will become part and parcel of the Tender document and it will be binding on
the PSAs. Non-reply to the queries raised by any of the PSAs shall not be accepted as
a valid reason for non-submission of the Tender. In addition, non-reply to any query
may not be deemed the version of the PSA as reflected in the query has been
accepted by the Bank.
11) Process of Selection:
a) The Tender would be a Two Bid tender system comprising of Technical and
Commercial / Financial bid. The PSAs would be shortlisted based on the technical
evaluation done as per the eligibility criteria given above. Suitable marks would be
awarded to shortlisted PSAs against each criteria and a sum total of the marks would
be taken to form a merit list for finalizing the PSAs as per Enclosure 9 herewith.
b) The Financial bid would be opened only for the PSAs finalized by the technical
evaluation committee as per the matrix given under Enclosure 9.
c) Final selection of the PSA would be based on the combination of marks obtained in
the technical evaluation, as well as the rates quoted in the financial bid. The division
of marks for Technical evaluation and financial evaluation would be in 40:60 ratio.
L1, L2 & L3 would be declared based on the combined evaluation by the tendering
committee. Tenders will be evaluated in the following stages:
Stage I Incorporation Offers, i.e., offers not accompanied by the mandatory
documents as per paragraph 2 above shall be rejected.
Stage II Offers will be evaluated against the stipulated minimum eligibility
criteria based purely on valid proof of documents submitted by the
PSAs. Offers not complying with any of the eligibility criteria as per
paragraph 2 above will be rejected.
Stage III Short-listing of PSAs based on proof of documents submitted, site visits
by the Bank‟s officials and satisfactory feedback from reference sites.
Stage IV Technical bid evaluation and marking after visiting the PSA office /
training centres as per enclosure 9
Stage V Price Bids of the short-listed PSAs will be opened for area-wise price
discovery and fixing “Approved Rates”.
Stage VI Final selection of the PSAs would be based on the combination of marks
obtained in the technical evaluation, as well as the rates quoted in the
financial bid.
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Stage VII Willingness letter will be obtained from shortlisted firms to work on
“Approved Rates”
Stage VIII Issue of work orders to the shortlisted PSAs.
d) Wherever PSAs are submitting consolidated completion certificates, then the Bank
may request for supporting documents. Bank‟s decision in this regard is final and shall
be binding on all.
e) Monthly Rates per armed security guards to be given in the format as per Financial
Bid
f) The Financial bid of only the technically qualified / shortlisted applicants will be
opened on a pre-notified time & date, under intimation to such qualified / shortlisted
applicants. Lowest quoted tender (L1) will be arrived based on the evaluation of all
the financial bids and after mathematical scrutiny and rate analysis. Bank‟s reserves
rights of accepting/rejecting any and all the financial bids.
g) The Financial Bid of the PSAs whose Technical Bid is found to be deficient and those
of the Bidders who do not meet the eligibility criteria as specified in the document,
will be returned unopened, against acknowledgement. Financial Part of shortlisted
PSAs will only be opened. EMD to all PSAs who are disqualified in Technical Part shall
be returned against acknowledgment.
h) Tenders, which propose any modifications to specifications, any clauses, conditions or
any provisions whatsoever in the tender documents shall lead to disqualification of
the tender.
i) The Bank does not bind itself to accept the lowest or any other tender, and reserves
to itself the right to reject any or all of the tenders received without assigning any
reason whatsoever. All tenders in which any of the prescribed conditions are not
fulfilled or new conditions are stipulated by the PSA or are incomplete in any respect
are liable to be rejected.
j) Canvassing whether directly or indirectly, in connection with tenders is strictly
prohibited and the tenders submitted by the PSA who resort to canvassing will be
liable to rejection.
k) The Bank shall issue an Offer letter which will have to be accepted by the Selected
Bidder within 5 days of its receipt.
12) Right to place the orders to multiple PSAs:
a) It is absolutely essential for the PSAs to quote correctly and unambiguously, at the
time of submitting the Bid, as the Bank will not enter into any negotiation during the
scrutiny/processing of the Technical part.
b) Splitting the order between L1 and L2 or among L1, L2 and L3 and so on.
c) The Bank reserves its right for splitting the quantities between two or three PSAs or
more. The splitting of work order will be in 60:40 ratios in case of splitting of order
between two PSAs and in 50:30:20 ratios for three PSAs, provided L-2, L3 agrees to
rates quoted by L-1 PSA and agree for all terms and conditions. In case L-2 PSA is not
willing to match L-1 rates, the Bank will call L-3, L-4 PSA and so on etc., in that
order. In the event of L-3, L-4 etc., PSAs not matching the L-1 rates the entire work
order may be awarded to L-1. The decision of BANK will be final in this regard.
13) Bank reserves to itself the right of accepting the whole or any part of the tender and the
PSAs shall be bound to perform the same at the rate quoted.
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14) The tender for the works shall remain open for acceptance for a period of 120 days from
the date of opening of tenders. If any PSA withdraws his tender before the said period or
makes any modifications in the terms and conditions of the tender which are not
acceptable to the Bank, then the Bank shall, without prejudice to any other right or
remedy, be at liberty to forfeit full value of the earnest money as aforesaid.
15) AGREEMENT: The Selected Bidder shall enter into an Agreement with the Bank in the
format as shall be prescribed by the Bank within 7 days of acceptance of the Offer
letter.
16)
Canara Bank’s Discretion
:
a) The Bank reserves the right to cancel/withdraw the RFP during the course of
tendering process without assigning any reason whatsoever thereof.
b) Canara Bank may, in its absolute discretion, apply any additional criteria it deems
appropriate in the selection of the PSA, not limited to those selection criteria set out
in this RFP and the Bidders shall be bound with the same.
c) The Bank reserves the right to accept or reject any bid and annul the bidding process
or even reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected specified bidder or specified bidders or without
any obligation to inform the affected bidder or bidders about the grounds for the
Bank's action.
d) Bank shall be under no obligation to act upon the advice rendered by the Selected
Bidder. The appointment made by Canara Bank shall be final and binding on all the
Bidders.
e) In case, if there is substantial change in the composition of the team of the
appointed/selected Bidder handling the assignment which can significantly affect its
execution, Canara Bank reserves its right to terminate the agreement without any
cost to them and the decision of Canara Bank will be final and binding.
f) During the tenure of engagement of the PSA(s), in case Canara Bank at any time
consider that the services of PSA(s) are in any manner deficient and / or are not
being performed to the satisfaction of the Bank in terms of scope of work as set out
herein or in the engagement letter or in any agreement that may be executed
with them in connection with the assignment, Canara Bank shall have the right
to terminate the engagement of such PSA(s) without assigning any reason for the
same.
17)
Corrupt &
Fraudulent
Practices:
g) The Bidder shall further ensure the compliance of the applicable guidelines issued by
Central Vigilance Commission.
h) As per Central Vigilance Commission (CVC) directives, it is required that Bidders
observe the highest standard of ethics during the procurement and execution of
contracts.
i) “Corrupt Practice” means the offering, giving, receiving or soliciting of anything of
values to influence the action of an official in the procurement process or in contract
execution.
j) “Fraudulent Practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of contract to the detriment of the Bank and
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includes collusive practice among bidders (prior to or after bid submission) designed
to establish bid prices at artificial non-competitive levels and to deprive the Bank of
the benefits of free and open competition.
k) The Bank reserves the right to declare a bidder ineligible, either indefinitely or for a
stated period of time, to be awarded a contract if at any time it determines that the
firm has engaged in corrupt or fraudulent practices in competing for or in executing
the contract.
18) INTEGRITY PACT: Integrity Pact format is enclosed as per our ENCLOSURE 6. The same
to be duly filled in a non-judicial stamp paper of appropriate value and submitted along
with offer. Name & details Independent External Monitor (IEM) identified for this
Tender/RFP are as under:
a) ____________
b) ____________
Only those tenderers, who commit themselves to the above pact with the Bank, shall be
considered eligible for participate in the tendering process. Those bids/ tenders which
are not containing the above pact are liable for rejection.
19) GENERAL CONDITIONS
a) Authentication of Erasures/Overwriting etc.: Any inter-lineation, erasures or
overwriting shall be valid only if the person(s) signing the bid duly authenticates the
same by affixing his signature.
b) Cost of Bidding: The specified bidder/s shall bear all the costs associated with the
preparation and submission of its bid and Bank will in no case be responsible or liable
for these costs regardless of the conduct or outcome of the bidding process.
c) Modification & Withdrawal: Bids once submitted will be treated, as final and no
further correspondence will be entertained on this. No bid will be allowed to be
modified after the submission of bid. No bidder shall be allowed to withdraw the bid
once submitted.
d) Assignment: The Selected Bidder shall not assign or sub contract any of the
assignments entrusted to it pursuant to this RFP.
e) Amendment of Bidding Documents: At any time prior to the last Date and Time for
submission of bids, the Bank may, for any reason, modify the Bidding Documents
through amendments at the sole discretion of the Bank. All amendments shall be
uploaded on the Bank‟s websites (www.canarabank.com) and will be binding on all
who are interested in bidding.
f) In order to provide specified Bidders a reasonable time to take the amendment if any,
into account in preparing their bid, the Bank may, at its discretion, extend the
deadline for submission of bids.
g) No Legal Relationship: No binding legal relationship will exist between any of the
Bidder(s) and the Bank until execution of a contractual agreement with the successful
Bidder.
h) Publicity: Any publicity by the bidder in which the name of Canara Bank is to be used
should be done only with the explicit written permission of Canara Bank
i) Indemnity:
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i) The bidder agrees to indemnify and keep indemnified, defend and hold
harmless the Bank and its officers, directors, employees and agents from
and against any and all losses, liabilities, claims, obligations, costs, expenses
(including, without litigation, reasonable attorney‟s fees), arising before or
after completion of assignment, which result from, arise in connection with
or arising out of or in connection with the bidder‟s breach of any of the terms
and conditions, representations, warranties specified in the
Agreement/Contract; acts or omissions of, negligence, or misconduct by the
bidder; or its professionals, representatives, agents, security analysts,
consultants and advisors;
ii) The term bidder shall deem to include the bidder, its personnel, employees,
consultants, and / or other authorized persons.
iii) The responsibility to indemnify set forth in this Clause shall survive the
termination of this Agreement for any reason with regard to any indemnity
claims arising in relation to the performance hereof.
j) SOCIAL MEDIA POLICY: No person of the bank or the Bidder / Contractors and third
parties shall violate the social media policy of the bank. The following acts on the part
of personnel of the bank or the Bidder / Contractors and third parties shall be construed
as violation of social media policy:
i) Non-adherence to the standards/guidelines in relation to social media policy
issued by the Bank from time to time.
ii) Any omission or commission which exposes the Bank to actual or potential
monetary loss or otherwise, reputation loss on account of non-adherence of
social media related systems and procedures.
k) The Selected Bidder shall adhere to the quality standards, regulatory/government
directives and guidelines in this regard.
l) The bidder must submit unconditional and unambiguous compliance confirmation to all
the terms and conditions stipulated in the RFP.
FOR
ANY
FURTHER
CLARIFICATION
PLEASE
CONTACT:
Shri D.Loganathan,
Divisional Manager
Canara Bank
Premises & Estate Section,
Canara Bank Circle Office,
Chennai -600 018
044-2434 9350/2434 9635
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GENERAL GUIDELINES TO BIDDERS
1.
The PSA should be registered with the appropriate registration authorities (Labour
Department etc.).
The PSA is required to follow all the Statutory Acts as may be
applicable for such type of work for which they are applying through this empanelment
form. As manpower is required, then the PSA merely by filling the empanelment form
confirms that the PSA has all the requisite permissions and licenses to carry out all the
assignments as stipulated by this empanelment form. Further, merely by filling the
application form, the PSA reconfirms that they have complied with all the statutory
provisions of the Central, State, Local and Municipal laws in force. The PSA also confirms
merely by filling the application form, to comply with any future laws that may be
enforced upon by statute. PSAs which do not have requisite permissions / licenses or who
do not comply with the statutory provisions are requested to fill in the application form
only if they are eligible in this regard.
2.
The PSA should be registered with Income Tax, GST and appropriate authorities under
Employees Provident Fund and Employees State Insurance Acts.
3.
The PSA should;
a.
Qualify as per extant guidelines, to provide Security Services in any
Government/Public Sector Banks/ Undertakings/ Reputed Private Sector
Companies.
b.
Have at least 50 guards deployed with single client, with whom the contract is
in force (Proof is required to be submitted with Technical bid itself).
4.
The PSA should have credible supervisory infrastructure.
5.
The PSA should have effective infrastructure for training of security guards.
6.
The PSAs would be considered based on the performance, training facilities, standing
in the field and confidential opinion obtained by the Bank from their existing clients,
etc.
7.
The PSA shall obtain and produce license under the “The Contract Labour (Regulation
& Abolition) Act 1970” from the Labour department. The PSA shall maintain and if
necessary submit to the Bank, for inspection on demand, the records such as Muster
roll, Payment register etc.
8.
The PSA will be bound by the details furnished by them to Bank, while submitting the
bid or at subsequent stage. In case, if any of such document/s furnished by the agency
is found to be false, it would amount to breach of terms of contract and the PSA will
be liable for legal action besides termination of contract.
9.
The PSA shall ensure that the security guards deployed conform to the Standards
prescribed in the Private Security Agencies Rules framed by the respective State
Governments/ Union Territories.
10.
The PSA shall furnish the following documents in respect of each security guard
deployed, before the commencement of contract :
a.
List of trained security guards identified/selected by agency for deployment
with Bio data i.e., date of birth, age, qualification address etc. (KYC
documents).
b.
Training certificate issued by training/institute/organization.
c.
Certified copy of the character certificate.
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11.
In case, the security guard deployed by the PSA commits any act of omission /
commission resulting in loss/damage to the Bank, the PSA shall take appropriate
disciplinary action against such personnel immediately on being brought to their
notice, failing which it would amount to breach of contract and may lead to
termination of contract. The Bank is also not precluded from taking action on its
own against the security guards and the PSA if the act and omissions of the
security guard result in loss/damage as aforesaid.
12.
The PSA shall, at his own expense, provide proper uniform and other accessories,
to the security guard deployed at the branch/ Admin office sites as given in the
conditions of the tender other than those which are stipulated to be supplied by
Bank, if any. No personal items will be supplied by the Bank. The Security Guards
shall also be provided with an identity card having the photograph of the person
and personal information such as name, designation, address and identification
mark etc.
13.
The PSA shall designate/deploy a field officer at its own cost who would regularly
interact with officers of the Bank for better co-ordination, utilization of services,
so as optimal manpower deployment etc., could be addressed.
14.
Bank shall have the power to make alteration in, omissions from, additions to or
substitutions for the original number of guards to be posted and instructions that
may appear to him to be necessary or advisable during the progress of the work.
15.
It will be the responsibility of the PSA to provide accommodation, transport, food,
medical and any other requirement for their personnel deployed. The Bank will
have no liability what so ever in this regard at any stage.
16.
The security guards of the PSA shall be required to work in general shift from 0930
hrs to 1730 hrs for branches and three shifts of 8 hours duration (including lunch /
dinner recess) on all seven days with staggered weekly off in administrative
offices. The number of shifts for individual site shall be determined and
communicated to the respective PSA with reference to ATMs.
17.
The security guard deployed shall be required to report for work at specified shift
duty hours and remain in the designated post till the end of the shift. In case, any
post is vacant on any shift/day, the PSA shall immediately inform the Bank and
make alternate arrangements for ensuring deployment of alternate security guard.
18.
All compensation or the other sums of money payable by the contractor under the
terms of this contract may be deducted from, or paid by the sale of a sufficient
part of his security deposit or from the interest if any, arising there from, or from
any sums which may be due to or may become due to the contractor by
Government on any account whatsoever and in the event of his Security Deposit
being reduced by reason of any such deduction or sale as aforesaid, the contractor
shall within 10 days make good in the cash or Guarantee Bond of a Scheduled
Bank other than Bank in favour of the Bank or fixed deposit receipt tendered
by the Bank (in case of guarantee offered by scheduled banks, the amount shall
be within the financial limits prescribed by the Reserve Bank of India); any sum
or sums which may have been deducted from, or raised by sale of his security
deposit or any part thereof.
19.
The PSA shall be responsible for arranging and maintaining at his own cost all
facilities for workers and all other services as required for undertaking the
specified work unless otherwise specifically provided for in the contract
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documents.
20.
The PSAs shall provide security guards of the age below 45 years & preferably from
local area / State with knowledge of local language and English and preferably Ex-
Servicemen.
21.
The PSA should be able to provide security guards, with minimum educational
qualifications of 10th class, but not have passed PUC or 10+2, aged not above 45
years.
22.
The PSAs shall not engage any person who is below 18 years of age.
23.
The PSAs shall deploy the required number of guards on each shift to discharge the
specified activities.
24.
The general duty hours of each guard shall be 8 hours per day.
25.
Should be physically fit in all respects, i.e should not be in Low Medical Category
i.e. Medical category recorded in discharge book of ex-servicemen/ex-Para
military personnel will be considered valid for 2 years from date of discharge and
thereafter his medical fitness will be considered as per fresh medical fitness
certificate from Registered Government Medical practitioner with qualification not
less than M.B.B.S. as produced for verification by the PSA. Certificate of medical
fitness from a Government Medical Practitioner (having at least MBBS
qualification) in respect of each and every deployed guard will be required to be
produced by the PSA every year on or before 31 Mar.
26.
The supervisory mechanism of the PSA should be such that the Supervisor visits the
Branch / Office where an armed guard / security guard is deployed, at least once
every quarter, seeks feedback from the Branch / office incumbent, submits its
visit remarks in the supervisor‟s diary kept at the Branch and initiates corrective /
remedial measure, if required.
27.
The personnel so deployed by PSA shall be under the direct control and supervision
of the PSA.
28.
The PSA shall engage only security guards who are in good health, active,
physically & medically. They should not be suffering from any infectious disease. A
medical fitness certificate from Registered Medical Practitioner shall be furnished
before engaging them on duty.
29.
The PSA shall engage guards having adequate knowledge and experience in use /
handling of portable fire extinguishers and shall take necessary proactive
preventive action in case of activation of fire alarm system or in case of a fire in
the Branches / Admin Units.
30.
PSA shall ensure that security guards possessing the required skill and training
shall only be deployed at the Branches / Admin Units.
31.
PSA shall ensure that the security guards wear full prescribed uniform of the PSA
with identity card issued by the PSA visibly displayed.
32.
The PSA shall ensure that the PSA and their employees deployed with the Bank
shall comply with all obligations, conditions and restrictions regarding uniform,
photo identity card, etc., stipulated in the Private Security Agencies (Regulation)
Act 2005 of Government of Tamil Nadu Private Security Agencies Rules, and rules
framed thereafter.
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33.
The Personnel deployed by the PSA shall maintain a high standard of discipline,
turnout and alertness. Therefore the PSA shall adhere to the instructions from the
Bank from time to time and ensure deployment of only well trained able bodied
guards of age group above 18 years and less than 45 years for guarding Bank‟s
Branches / Administrative units.
34.
The PSA will ensure that at no point of time during the prescribed duty hours of
the guard, the guard will leave his duty area or absent from his place of duty
without a reliever. The PSAs will arrange to send a substitute whenever the
regular guard/s is /are absent or on leave or completes his shift etc.
35.
The guards shall remain alert during their working hours to prevent any Theft/
Burglary/ Robbery/ Dacoity and other untoward incidents.
36.
The guards reporting for duty will report to Branch / Admin Unit In charge as per
the timings in the duty roster and sign in the duty register maintained at the site.
37.
PSA shall maintain duty register for each PSA‟s employees and get the register
checked by the Bank‟s branch/office daily, along with timings. In case a PSA‟s
employee is found absent from the place of his duty, the pro-rata payment for the
day‟s absence will be deducted from the payment due to the PSA.
38.
PSA shall alone decide and be responsible for the leave or absence of the PSA‟s
employees and Bank shall not in any way be responsible for sanction of leave,
etc., to the PSA‟s employees.
39.
The PSAs and the deployed guards shall be fully responsible to protect the
premises of the Branches / Admin Units and its assets against burglary, theft,
robbery, Dacoity and pilferage etc and also provide safety to the customer in the
Branches / Admin Units premises.
40.
The PSA agrees that the duty of security guards is to keep a watch over persons
visiting the Branches / Admin Units for the purpose of safety and security against
infiltration and against removal of Bank‟s property by any unauthorized person
and/or to watch and guard the above.
41.
The PSAs shall change the guard immediately on instructions from the Bank if the
posting of that particular guard is not acceptable to the Bank due to misbehavior,
indulging in unlawful activities, inefficiency, intoxicated condition, alcoholic,
physically/medically unfit, or any other reason concerning the safety and security
of site, equipment and customers.
42.
The PSA shall depute a Security Supervisor/ Field Officer/ Area Officer to monitor
the working of the guards as per labour laws.
43.
Bank shall not be responsible for providing food and/or transport to the staff /
guards of the PSA. PSAs or the Security Guards themselves have to make their own
arrangements.
44.
Bank will not be responsible for any loss to the property or to persons of the PSA in
the event of fire, catastrophe or civil commotion etc., if they occur.
45.
The PSA shall get antecedents of all guards verified through local Police and
submit the Police Verification report to the Bank for scrutiny before deploying the
guards at the sites.
46.
PSA shall provide the names of PSA‟s employees to the branch/office before their
deployment. The PSA shall furnish the names, permanent & local addresses of the
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PSA‟s employees deployed at Bank premises from time to time along with their
latest photographs, thumb impression & signatures.
47.
The PSA hereby undertakes to abide by the requirements of physical standards for
the PSA‟s employees and their training as prescribed in the Private Security
Agencies (Regulation) Act 2005 and the rules framed there under.
48.
The PSA shall ensure that all the PSA‟s employees are subjected to basic training
& refresher training program on regular basis at its cost and the proof of the same
to be submitted to Circle Office.
49.
The PSA shall ensure that the PSA‟s employees function under general directions
of branch manager/Authorized official through PSA.
50.
The PSA will provide PSA‟s employees with uniform (Summer/Winter), caps,
raincoats, torches and other accessories (Photo I-card, Name Tab, baton, whistle
etc) as and when required.
51.
The PSA shall ensure that the PSA‟s employees shall not accept any eatables, tea,
coffee, tobacco, etc., from strangers. The PSA‟s employees shall not take any
alcohol or intoxicants or be found in an inebriated state or smoke during the duty
hours.
52.
The PSA shall ensure that no familiarity develops between the PSA‟s employees
and the Bank staff. Further, the PSA shall ensure that the PSA‟s employees do not
indulge in any activities including money transactions, which may tarnish the
image of the Bank.
53.
The security supervisor/field officer is to be provided exclusively for supervising
the security guards deployed with Bank and he shall report to the concerned
branch/officer in charge/official at least once a week for the purpose of briefing
the developments. He must carry out checking of guards wherever deployed for
alertness on regular basis as instructed by branch/office. Bank will not be liable
for separate payments for this arrangements and the cost of such arrangements
shall be borne entirely by the PSA.
54.
The PSA should deal with any incidence/contingency/mishaps that may arise
during the execution of contract.
55.
The PSA shall be responsible for the provision and maintenance of the authorized
Non Prohibited Bore weapons (preferred Pump Action Guns) to the Armed Guards
along with ammunition (10 Rounds) for the weapon. A valid License and the
retainership for the Armed Guard is to be carried by him at all times and is to be
produced whenever asked for. Also the Bank reserves the right to waive the
stipulation regarding provision, maintenance and license of authorised Non
Prohibited Bore weapons considering the prevalent policies in the area and
requirement of the Bank.
56.
The PSA shall be responsible to ensure that the Armed Guards deployed are not
involved in any type of Strike/Dharna as long as they are performing their duties
for Canara Bank.
57.
The PSA must ensure that its employees entrusted to provide service to Bank are
aware of the Official Secrets Act 1923 and adhere to it.
58.
The PSA must ensure that the Armed Guards thus deployed are not involved in any
type of commercial activities or Personal employment (regular/Part time) at any
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given point of time during the period of contract.
59.
Armed guards / Gun men are to be posted only in branches and not in
administrative units. Unarmed Guards may be posted to ATMs and Administrative
Offices as per the requirement.
60.
Armed Guard deployed must carry a copy of Valid GUN License with UIN number
and Retainer ship on his person at all times. He must carry a minimum of 10
rounds of ammunition (02 rounds loaded and 03 rounds in pouch and 05 rounds as
spare).
61.
The Armed Security Guard should perform his duty only with non-lethal category
weapon of Non Prohibited Bore (DBBL/PUMP ACTION 12 BORE) as approved by
regulatory authorities and endorsed in the license.
62.
Armed Guard deployed must identify a safe place in the branch in consultation of
Branch Head for loading /unloading of weapon against a sand bag and follow the
safe procedure for the same.
63.
Renewal of Gun license should be done promptly and the responsibility lies with
the Private security agency.
64.
In case of any accidental firing, all legal/ medical / financial responsibility to
customers lies with PSAs. The matter /incident is to be immediately informed to
the Bank authorities through branch. Bank will not be responsible for any dispute
thus arising.
65.
Annual inspection of the guns of the deployed Armed Guards will be required to be
got done from an authorized Armourer / Arms Dealer and certificate of fitness of
the gun will be required to be submitted to the Zonal Office on or before 31st of
March every year along with Annual Training repot.
66.
Gun should be IOF (Indian Ordinance Factory) Tested.
67.
Safe keeping of Guns after the office hours is the sole responsibility of the guards
and the Gun will not be allowed to be kept inside the branch.
68.
Valid Police Verification certificate for the guards deployed to be submitted to the
Branch with a copy to Circle office and to be renewed from time to time each
year.
69.
In case of any pilferage, damage or theft, the PSA or their representative shall
report the matter immediately to the authorities of the Bank and shall take up the
matter with the police for lodging FIR/Proper investigation and recovery of loss.
The PSA will be wholly responsible for any loss due to theft, pilferage etc. and will
make good the loss sustained by the negligence, absenteeism of dereliction of
duty by their security guards.
70.
If any act of an armed guard / security guard, whether deliberate or inadvertent,
casual or negligent, being that of omission or commission causes any injury to a
customer or staff or any individual or causes loss of property of Bank or of
customer or of any individual, the compensation for the same in full will have to
be borne by the PSA. Cases in any court will be against the PSA and the respective
Security Guards only and not against the Bank.
71.
Media Interaction by the PSA/ Guards
: No information of any kind is to be
divulged to the media (press/ social media) including still photographs, video
footage, any written document or any oral information. Any such disclosure of
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information would be viewed seriously and the Bank would be free to take any
legal action against the PSA as deemed fit.
TERMS OF CONTRACT
1.
All compensation or the other sums of money payable by the contractor under the
terms of this contract may be deducted from, or paid by the sale of a sufficient part
of his security deposit or from the interest if any, arising therefrom, or from any sums
which may be due to or may become due to the contractor by Government on any
account whatsoever and in the event of his Security Deposit being reduced by reason
of any such deduction or sale as aforesaid, the contractor shall within 10 days make
good in the cash or Guarantee Bond of a Scheduled Bank other than Canara Bank in
favour of the Employer or fixed deposit receipt tendered by the Canara Bank (in
case of guarantee offered by scheduled banks, the amount shall be within the
financial limits prescribed by the Reserve Bank of India); any sum or sums which
may have been deducted from, or raised by sale of his security deposit or any part
thereof.
2. COMPENSATION FOR DELAY :
2.1.
If the contractor fails to provide the required manpower for the services required
within 15 days of issue of the work order or there is a un-approved delay in the
execution of the work order, Bank reserves the right to the following:
(a)
Cancel the work order and call L2/L3 etc to award work at L1 rates
(b)
Not cancel the work order but give the balance work to the L2, L3 and
so on at L1 rates
(c)
Go for retendering
2.2.
In either of the case the EMD/Security deposit of L1 will be forfeited. The
decision of Bank in any such case will be final and binding on the contractor.
2.3.
Bank shall have the right to adjust set-off against any sum payable to the
Contractor under this or any other contract with the Employer / Canara Bank
anywhere in India / outside India.
3. TIME AND EXTENSION FOR DELAY:
3.1.
The selected tenderer shall execute the obligations under the Contract within
the time frame stipulated therein.
3.2.
The Tenderer‟s obligations shall commence from the day after the date on
which the Employer issues written orders to commence the work and is to be
completed within the time stipulated.
3.3.
If the contractor commits default in commencing the execution of the work as
aforesaid, the Employer shall without prejudice to any other right or remedy
available in law be at liberty to forfeit the earnest money absolutely.
4. Inspection:
Bank shall have the right to inspect the sites allotted to the successful
bidder through its authorized officers at all the times without any advance notice.
5. Indemnity
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5.1. The Selected Bidder shall keep and hold the BANK indemnified and harmless from
time to time and at all times against all actions, proceedings, claims, suits, liabilities
(including statutory liability), penalties, demands, charges, costs (including legal
costs) and expenses, damages, losses and any other expenses which may be caused to
or suffered by or made or taken against the BANK arising out of:
5.1.1. The breach, default or non-performance of undertakings, warranties, covenants
or obligations by the Selected Bidder.
5.1.2. Any contravention or Non-compliance with any applicable laws, regulations, rules,
statutory or legal requirements by the Selected Bidder.
5.2. The Selected Bidder shall keep and hold the BANK indemnified and harmless from
time to time and at all times against any loss or damage to real property and tangible
personal property and for bodily injury or death and in these cases which are
attributable to the Selected Bidder.
5.3. In case, the selected PSA fails to comply with any statutory/taxation liability under
appropriate law, and as a result thereof, if the Bank is put to any loss/obligation,
monetary or otherwise, Bank will be entitled to recover such damage/loss/deemed
loss, either out of the outstanding bills or from the Security Deposit of the PSA.
5.4. In the event of theft, pilferage or damage to property of the Bank or any loss, the
Bank shall report the matter to the local police first. The PSA agrees that in case of
any loss of cash/materials/other properties of the bank, which may arise directly due
to absence or dereliction of duty or inattentiveness or negligence or collusion of the
PSA‟s employee, such loss will be made good by the PSA and all liabilities arising out
of such incidents will be fully met by the PSA. If the inquiry reports of the Bank and
the PSA are conflicting on this point, it is agreed between the parties that the Bank‟s
report shall prevail and be final. Such quantum of loss assessed and payable by the
PSA shall be paid to Bank within a month of demand and upon failure of the PSA to do
so, the Bank, without prejudice to other recovery measures either through Court of
Law or otherwise, shall have right to adjust the monthly bills payable to the PSA
towards the amounts payable by the PSA till the entire dues are wiped off.
6. PAYMENT TERMS
6.1. No advance amount will be paid to PSA. Monthly payment conforming to the
attendance of the security guards as per documents to be maintained by the PSA and
submitted to the Bank shall be made within two weeks after submission of the bills
by PSA. The PSA shall submit bill along with the copies of Wages Slips without delay.
The PSA shall also submit the copies of the following along with the bills
6.1.1. The Attendance sheets
6.1.2. Previous Electronic Challan cum Return for Employees Provident Fund and
6.1.3. The Contribution History for the ESI premiums contribution for the PSAs
employees deployed with the Bank. The PSA shall ensure that Savings Bank Account
of the PSA Employee gets credited by the 07th day of the month following the Wage
Month and further ensure that the amount credited is the same as the net wage
payable as per the wage slip.
6.2. The successful PSAs shall have to open Escrow account (Current A/c) with Canara
Bank and all payments will be routed through the Agency‟s account with Canara
Bank.
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6.3. The PSA shall pay the monthly wages to PSA‟s employees deployed with the Bank by
crediting the Savings Bank Account of the PSA‟s employees with any Bank. The PSA
shall provide the list of the employees and their Bank account details to Canara Bank
with copy of the standing instructions given to the respective Bank for direct transfer
of the wages to individual Bank accounts of the guards.
6.4. PSA shall maintain proper records/details of the PSA‟s employees deployed in the
Bank Site. PSA shall submit monthly bills to the Circle Office, Chennai giving details
of the PSA‟s employees deployed and the payment claimed for each of them. Bills
should be supported with attendance sheets of the security guards. All payments
under this agreement shall be made to the PSA by the Circle Office, Chennai Payment
will be made on a monthly basis within seven working days of receipt of the relevant
bill from the PSA.
6.5. However in case of any discrepancy in the bill detected by the Bank, the payment
will be released to the PSA within four days from the date of resolving the
discrepancy by the PSA.
6.6. Bank shall not make any direct payment of whatsoever nature to the PSA‟s
employees. All payment payable by Bank in connection with or arising out of this
agreement shall be made only to PSA Escrow account maintained with us and not to
the PSA‟s employees.
6.7. Receipts for payments made on account of a service , when executed by a firm, shall
be in the name of the firm by one of the partners, or by some other person having
due authority to give effectual receipts for the firm.
6.8. Bank reserves the right to withhold the bills partially or fully or administrative
charges if any of the above required documents stated in the preceding paragraphs
are not submitted while claiming the bills.
6.9. Selected PSA shall be fully and absolutely responsible for the payment of salary and
other statutory dues to PSA‟s employees like salary/wages, bonus, arrears, overtime,
employment/terminal benefit, compensation or other claims of whatsoever nature to
PSA‟s employees and Bank will not undertake any liability in relation to such matters.
6.10. PSA hereby undertakes to ensure payment of wage to its PSA‟s employees in
compliance with Minimum Wages Act 1948 and other relevant statues in force and
modified/amended or revised from time to time as per enactment of Central/State
Governments.
6.11. The PSA hereby undertakes further that additional/excess payment over the
contracted amount, which may arise due to extraneous reasons during the currency
of this agreement shall be borne by the PSA alone and the Bank shall not be liable to
pay excess amount other than the difference between the revised basic pay, VDA
and the resultant difference in statutory dues, i.e., EPF, Gratuity, Bonus, ESI & EDLI
vis-à-vis the rates prior to revision and the difference in GST.
6.12. Selected PSA shall submit printed receipts for all the payments received from Bank.
The PSA shall also furnish the proof of having paid the wages to the PSA‟s employees
engaged by them within one week of the disbursement of the wages to them and
proof of having paid the statutory dues to the concerned authorities on monthly
basis. Non-payment of monthly wages by the PSA to the PSA‟s employee deployed
with Bank will make this contract null and void and will result in termination of the
deployment of PSA‟s employees with the Bank with immediate effect and the Bank
will not be required to make any payment to the PSA thereafter.
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6.13. Bank shall not make any direct payment of whatsoever nature to the PSA‟s
employees. All payment payable by Bank in connection with or arising out of this
agreement shall be made only to PSA and not to the PSA‟s employees.
6.14. Selected PSA will ensure that the monthly wages are paid on or before seventh day
of every month promptly and should not delay the wages at any circumstances.
6.15. Tax shall be deducted at the source (TDS) as per the provisions of the Income Tax
Department by the Bank and a certificate to this effect shall be provided to the PSA
by the Bank.
6.16. The claim in bills regarding GST etc. should be necessarily accompanied with
documentary proof pertaining to the concerned month‟s bill. A requisite portion of
the bill / whole of the bill amount will be held up till such proof is furnished, at the
discretion of the Bank. Payment of the bill will be effected only on production of
copy of the previous month‟s wage sheet, ESI & EPF remittance with nominal roll of
the security guards and half yearly/yearly return under the respective Acts.
6.17. In case of any mishap of whatsoever nature (minor / major/ fatal including death
during the course of their duty) sustained by selected PSA‟S employees, the
responsibility for meeting the medical/hospitalization expenses or of granting
compensation, if any, on that count will be that of the selected PSA only and not of
the Bank. If for any reason, compensations, costs etc, are paid by the Bank, the
same shall be reimbursed by the PSA to Bank without any demur including interest at
ruling rate till settlement and such settlement shall be made by the PSA within one
month from the date of demand by the Bank and upon failure of the PSA to do so,
the Bank shall have the right to adjust the monthly bills payable to the PSA towards
the amounts payable by the PSA till the ensure dues are wiped off.
7. Maintenance of Records: The PSA shall maintain at all times the following records.
7.1. Register of guards/ workmen
7.2. Employment card
7.3. Muster roll/ Attendance register
7.4. Wages paid register
7.5. Receipt of wages
7.6. Over time register
7.7. Any other records as per above laws.
8. Liquidated damages for delay in deployment of guards:
8.1. Providing of security guards at the allotted sites shall be completed within 30 days
from date of execution of Contract. In case the PSA fails to comply with this time
schedule on account of factors attributable to the PSA, a penalty @ Rs. 1000/- per
week or part thereof for each site will be charged.
8.2. The penalty shall be deducted / recovered by the Bank from any amount due or
becoming due to the PSA under this contract or may be recovered by invoking of Bank
Guarantees or otherwise from PSA.
8.3. All the penalties are independent of each other and are applicable separately and
concurrently.
8.4. Penalty is not applicable for the reasons attributable to the Bank and Force Majeure.
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9. Unsatisfactory performance
9.1. If the services rendered by the PSA are not up to the standard for the reasons of
absence, indiscipline, improper turnout, complaint of the guards against PSA for
underpayment of wages etc, the same will be brought to the notice of the PSA with a
view to provide the PSA an opportunity to improve the same in a stipulated period. If
no improvement is observed by the Bank during the stipulated period, a penalty
equivalent up to 10% (TEN PERCENT) of the value of the total monthly payment
inclusive of wages will be levied on the PSA and will be deducted from the monthly
bill.
10. Term, Termination and cancellation of Contract
10.1. The contract would be initially for a period of three years. The contract will be
reviewed yearly, and may be extended/terminated for further period, as deemed
fit by the Bank. The requirement of security guards may vary according to the need
& may be reviewed/ reduced/enhanced as and when required.
10.2. The contract can be terminated before the expiry of contract period owing to
deficiency in service or sub-standard quality of service provided by the PSA.
Further, Bank reserves the right to terminate contract at any time by giving one
month‟s notice, without assigning any reason whatsoever.
10.3. The Bank reserves its right to terminate contract partially or fully / cancel
unexecuted part of contract at any time by assigning appropriate reasons in the
event of one or more of the following events by giving one month‟s written notice
to PSA:
i) Abnormal Delay in deployment of security guards. Any delay of more than 1 month
beyond the specified period.
ii) Non-satisfactory performance during implementation.
iii) Indiscipline by guards and PSA.
iv) Non Adherence to dress code.
v) Irregular attendance.
vi) Non punctuality and casual attitude.
vii) Failure to take instructions of the Bank.
viii) Indulging in mischief, fraudulent, theft, criminal activities.
ix) Breaches in the terms and conditions of the Offer.
x) Non-payment of statutory dues to concerned departments.
xi) Non remittance of EPF, ESI, ELDC contributions.
xii) Non-payment or underpayment of wages or irregular/ delay in payment of wages
xiii) Failure to safe guard the Bank‟s property.
xiv) Abandonment of service.
xv) Cancellation / suspension of PSARA Act.
10.4. In addition to the partial/full termination of the contract or cancellation of
contract, the Bank shall forfeit fixed deposit with interest/ invoke Performance
Bank Guarantee given by the PSA towards non-performance/noncompliance of the
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terms and conditions of the contract for an amount equivalent to the security
deposit of the number of sites cancelled/ terminated. In the event of termination,
Bank reserves the right to allot/divert the sites to other empanelled PSAs and the
PSA shall have no right to object to such diversions.
10.5. In case it is found that the services provided by the selected PSA is not as per
requirement / standards, time lines, or the frequency of corrective measures
required is high then BANK retains the right to terminate the Contract with the
selected agency and in such case, the PSA will not be entitled to claim any damages
from BANK or make any claim for fees in respect of such unsatisfactory /
substandard services. As also BANK reserves the right to terminate this contract if it
is established on the basis of price discovery that it would be beneficial for BANK to
go in for a fresh empanelment/contract.
11. Foreclosure of specific site
Any time during the contract, Bank reserves the right to cancel/foreclose a specific site
without assigning any reason by serving one month‟s written notice to the contractor
(PSA). The PSA shall withdraw the guards from the closed site. The PSA have no right to
claim any damages or compensation from the Bank.
12. Increase / Reduction in the Guarding hours
Bank reserves the right to increase/ decrease the guarding hours based on its needs and
directions of the local authorities. PSA shall deploy the number of guards according to
the changed hours.
13. Foreclosure of contract
Any time during the contract, Bank reserves the right to cancel the contract partially or
fully, without assigning any reason by serving one month notice to the PSA. The
contractor shall have no right to claim any damages from the Bank.
14. Force majeure.
14.1. The bidder shall not be liable for default or non-performance of the obligations
under the contract, if such default or non-performance of the obligations under this
contract is caused by any reason or circumstances or occurrences beyond the
control of the bidder, i.e. Force Majeure.
14.2. For the purpose of this clause, “Force Majeure” shall mean an event beyond the
control of the PSA, due to or as a result of or caused by acts of God, wars,
insurrections, riots, earth quake, floods and fire, events not foreseeable but does
not include any fault or negligence or carelessness on the part of the PSA, resulting
in such a situation.
14.3. In the event of any such intervening Force Majeure, the PSA shall notify the Bank in
writing of such circumstances and the cause thereof immediately within five
calendar days. Unless otherwise directed by the Bank, the PSA shall continue to
perform/ render/ discharge other obligations as far as they can reasonably be
attended/ fulfilled and shall seek all reasonable alternative means for performance
affected by the Event of Force Majeure.
14.4. In such a case, the time for performance shall be extended by a period (s) not less
than the duration of such delay. If the duration of delay continues beyond a period
of three months, the Bank and the PSA shall hold consultations with each other in
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an endeavor to find a solution to the problem. Notwithstanding above, the decision
of the Bank shall be final and binding on the PSA.
15. Verification of records & preservation of records
15.1. PSAs will be required to produce all original documents kept in their office for
verification by authorized staff of the Bank whenever they visit PSA‟s Office for
inspection or any external inspecting authorities of Government. PSAs will also be
required to produce the documents whenever called for by the Bank.
15.2. The Bank as well as any regulatory/ Inspection authority shall have the right to
access all books, records and information relevant to the PSA & its employees
deployed with the Bank and shall have the right to cause an inspection on the PSA‟s
office & training infrastructure and audit the books & records as relevant to the
services provided to the Bank.
15.3. The PSA shall preserve all the data and documents pertaining to their employees
deployed with the Bank for not less than Five years and shall make them available
to the Bank, if a need arises.
16. Claim for Employment in Bank
16.1. The PSA‟s employees shall not claim any employment relationship with the Bank
under any circumstances. The PSA shall obtain written undertaking from each of the
PSA‟s employees deployed with the Bank that he is an employee of the PSA and the
written undertaking in original shall be given to Bank‟s office, where he is
deployed.
16.2. The security guards deployed by the selected PSA under contract shall not be
entitled for claim, pay, perks and other facilities which may be admissible to
casual, part time/ confirmed employees of the Bank, during and/or after expiry of
the contract. In case of termination of the contract also, the security guards
deployed by the PSA shall not be entitled to any or /and will not have any claim for
absorption or relaxation for absorption in the regular / otherwise, in any capacity in
the Bank.
16.3. The PSA‟s employees deployed for the security of the branches / Administrative
units as per the terms of this agreement shall always be treated as the employees
of the PSA only and will not have any right to seek employment in the services of
the Bank. It is to be clearly understood and agreed that under this agreement, no
relationship of Bank or employee is created between the Bank and personnel
engaged and deployed by the PSA. It will be the responsibility of the PSA to pay
wages to its personnel and to ensure compliance of all the Labour laws applicable.
16.4. The Bank will have privity of contract only with the PSA and will give instructions to
it only and will have nothing to do or concerned with the conditions of the
employment of the personnel /employees and deployed by the PSA.
16.5. The Bank will not have any connection with the personnel engaged and deployed by
the PSA and neither any of its officials will supervise or dictate the manner of
execution of the work to the personnel. The PSA shall obtain written undertaking
from each of the PSA‟s employees deployed with the Bank that he is an employee of
the PSA and the written undertaking in original shall be given to Bank‟s office,
where he is deployed.
17. DISPUTE RESOLUTION AND JURISDICTION
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17.1. This Agreement shall be interpreted, construed and enforced in all respects in
accordance with the laws of India without regard to any principles of conflicts of laws
thereof. In case of any disputes, differences the parties shall have the exclusive
jurisdiction of Courts of Chennai.
17.2. All differences, disputes, issues relating to interpretation of any clauses and claims
whatsoever arising out of or in any manner related to any provision of this Agreement
including any failure of the Parties to reach an understanding under any provision of
this Agreement shall be settled amicably through mutual discussion and negotiation
between the Parties. If no settlement to dispute(s) or difference (s) can be reached
through amicable negotiation between the Parties within 30 days of such reference,
the Parties shall approach the appropriate Court of Law. However, upon mutual
consultation, the Parties may also have an option to refer the dispute(s) or
difference(s) for settlement by Arbitration.
17.3. If the parties mutually opt for Arbitration, the same shall be conducted as follows:
17.3.1. There shall be a Single Arbitrator as mutually decided by the Parties.
17.3.2. If the parties are unable to appoint a Single Arbitrator on mutual basis, then
each Party shall nominate one Arbitrator each, who shall jointly appoint the third
Arbitrator (umpire). The majority of such Arbitrators shall be final and binding on
the parties.
17.3.3. The Proceedings shall be conducted in accordance with the provisions of
Arbitration and Conciliation Act, 1996, or any statutory modification or re-
enactment thereof for the time being in force.
17.3.4. The costs of the Arbitration shall be borne equally by both Parties.
17.3.5. Any arbitration shall be confidential and neither you nor the bank may disclose
the existence, content or results of any arbitration, except as required by law or
purpose of enforcing the arbitration award.
17.3.6. The arbitration proceedings shall be in English. The place of Arbitration shall
be Chennai and Courts at Chennai shall have exclusive jurisdiction over the
matters covered.
18. General Contractual Terms:
18.1. The selected PSA shall not be allowed to transfer, assign, or sub-contract its rights
and liabilities under this contract to any other agency.
18.2. PSA shall provide the names of PSA‟s employees to the branch/office before their
deployment. The PSA shall furnish the names, permanent & local addresses of the
PSA‟s employees deployed at first party‟s premises from time to time along with
their latest photographs, thumb impression & signatures.
18.3. Neither the PSA nor any of the PSA‟s Employees will have any claim against the
Bank for any liability arising out of any commission/ omissions caused by the PSA‟s
employees while on duty.
18.4. The PSA‟s Employees deployed for the security of the E-Lounge /ATM / Branch/
Admin unit as per terms of this agreement shall always be treated as employees of
the PSA only and will not have any right to seek employment in the services of the
Bank. There shall be no relationship whatsoever between the Bank and the PSA‟s
employees. PSA shall also make it clear to PSA‟s employees that they shall not,
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under any circumstances, claim any right of employment from Bank and the PSA
shall continue to be their Bank.
18.5. The Bank as well as the Reserve Bank of India shall have the right to access all
books, records and information relevant to the selected PSA‟s employees deployed
with the Bank and shall have the right to cause an inspection on the selected PSA‟s
office & training infrastructure and audit the books & records as relevant to the
services provided to the Bank.
18.6. The selected PSA shall preserve all the data and documents pertaining to their
employees deployed with the Bank for not less than three years and shall make
them available to the Bank, if a need arises.
18.7. The PSA shall observe the strictest confidentiality in respect of all matters relating
to the implementation of this tender. All the information under this tender will be
treated as confidential and shall not be disclosed to any third party unless
otherwise agreed by the non-disclosing party. Nothing in this tender shall however
be deemed to prohibit disclosure of any confidential information required under
law, under a court order or by any regulatory or governmental authority. The
obligation to maintain secrecy shall survive the termination of the agreement.
18.8. The PSA shall agree to notify the Bank within two (2) business days in writing of any
discovery by them of any breach or suspected breach of the provisions of this
Tender or any loss or unauthorized use, disclosure, acquisition of or access to any
Bank‟s Confidential Information and/or bank‟s business systems of which the PSA
becomes aware. The PSA shall promptly take all appropriate or legally required
corrective actions, and shall cooperate fully with Bank in all reasonable and lawful
efforts to prevent, mitigate or rectify such Data Breach.
18.9. Any publicity by the PSA in which the name of the Bank is to be used should be done
only with the explicit written permission of the Bank.
*****
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T E N D E R FORM
To,
The Assistant General Manager,
Premises & Estate Section,
Canara Bank Circle Office,
Chennai – 600 018
NAME OF WORK: HIRING OF PRIVATE SECURITY AGENCIES FOR PROVIDING ARMED
/UNARMED GUARDS TO BRANCHES, ATMS AND ADMINISTRATIVE UNITS OF CANARA
BANK
I/We have read and examined the notice inviting tender. Schedules A, General Rules and
Directions, Conditions of Contract, clauses of contract, Special conditions, and all other
documents and Rules referred to in the conditions of contract and all other contents in
the tender document for the work.
I/We hereby tender for the execution of the work specified for the Canara Bank within
the time and in accordance in all respects with the instructions in writing referred to in
General Rules and Directions and in Clauses of contract.
I/We agree to keep the tender open for hundred and twenty days from the due date of
submission thereof and not to make any modifications in its terms and conditions.
A sum of Rs. ____________ is hereby forwarded in Demand Draft / BG of
……………………. Bank as Earnest Money Deposit. If I/We, fail to commence the work
specified I/We agree that the Bank shall without prejudice to any other right or remedy,
be at liberty to forfeit the said earnest money absolutely otherwise the said earnest
money shall be retained by it towards security deposit to execute all the works referred
to in the tender documents upon the terms and conditions contained or referred to
therein and to carry out such deviations as may be ordered, and those in excess of that
limit at the rates to be determined in accordance with the provision contained in Clauses
of the tender form.
I/We hereby declare that I/We treat the tender documents as secret/confidential
documents and shall not communicate information/derived there from to any persons
other than a person to whom I/We am / are authorized to communicate the same or use
the information in any manner prejudiced to the safety of the state.
I/We fully understand that you are not bound to accept the lowest or any tender you may
receive.
Shri.___________________________,Partner/Proprietor/______________, is the
person authorized to negotiate commercial and technical terms and conditions and sign
on behalf of the firm any Agreement, Bills and receipts for this work.
I/We agree that should I/We fail to deposit the full amount of initial security deposit
and/or fail to commence the work specified in the above memorandum, an amount equal
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to the amount of the earnest money mentioned in the form of invitation of tender shall
be absolutely forfeited to the Canara Bank and the same, may at the option of the
Canara Bank be recovered without prejudice to any other right or remedy available in
law, out of the deposit in so far as the same may extend in terms of the said bond and in
the event of deficiency out of any other money due to me/us under this contract or
otherwise.
I/We agree that until a formal agreement on stamp paper is prepared and signed, this
tender with your written acceptance thereof shall constitute a binding contract between
us.
Authorised Signature of the PSA
Full Postal Address
Pin Code No. & Telephone No.
Dated the: _______day of _______ 2020
Witness:
Name:
Address:
Occupation:
♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
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ENCLOSURE -1:
BIO DATA OF THE TENDERER
1. (a) Name of the Tenderer :
Address :
Telephone No. :
Office :
Residence :
Mobile :
Fax :
E-Mail :
(b) Address of office :
2. a) Status of the Firm(Whether company/
Partnership / proprietary) :
b) Name of the Proprietor/ Partners/ Directors
(With professional qualifications, if any):
I)
II)
III)
c) Year of establishment :
3. Whether registered with Registrar of
Companies/ firm. If so, No. & Date :
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4. DETAILS OF PSARA LICENSE – STATEWISE AND ITS VALIDITY:
4. Registration with Tax Authorities :
a) Income-tax No. PAN;
(Furnish copies of Income-tax returns)
b) GST Registration Number :
(Furnish the latest copies of the returns filed)
a)
Value Added Tax (VAT) registration details:
b)
EPF
c)
ESI
5. Names of the Bankers with address :
I)
II)
Turnover of the Company/firm (Please attach copy of documents in support of the
details).
Sl.N
o.
Year
Turnover
1
2
3
6. Registration / Empanelment with Government / Public Sector / Banks / Corporate if any
(Copy of valid registration / empanelment copy should be enclosed).
NAME OF THE
ORGANISATION
NUMBER OF
GUARDS
DEPLOYED
NUMBER OF
GUN MEN/
ARMED
GUARDS
DEPLOYED
VALUE
OF
WORKS
VALIDITY
OF THEIR
CONTRACT
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7. What are your fields of activities? Mention the fields on preference Basis
1)
2)
3)
9. Details of the Assignments undertaken during the last 5 years to meet Sl.No- 15 of
Eligibility Criteria.
Sl.
No
Name of the
Organisation for
which the
Assignment was
undertaken
Address,
concerned
office and
telephone
number of
the
Organisation
Nature of
work
(in brief)
Location of
the
assignment
Date of
commence
ment &
Completion.
10. Key personnel permanently employed in your organization:
Sl. No
Name
Qualifications
Experience
Particulars
of work
done
Employed
in your
firm since
Any other
11. Furnish the names of three responsible clients / persons to whom the major works
carried out by the applicant with address and telephone number who will be in a position
to certify about the quality as well as past performance of your organization.
NAME OF THE OFFICIAL
ORGANISATION & ADDRESS
CONTACT NUMBERS
12. Furnish the details of AWARDS, CITATIONS, etc., received in recognition of your
services in projects designed / associated
YEAR
Name of the Award
with details
Name of the organization
from whom award was
received
Name of the project
for which such award
was received
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13. DETAILS OF TRAINING CENTRE WITH ITS ADDRESS AND DETAILS OF TRAINING
OFFICER:
14. Name of Person and contact No. In State / Local office and number OF SUPERVISORY
STAFFS LIKE FIELD OFFICERS , OPERATION MANAGERS and other superisory staffs in that
particular state where tender is called upon.
15. DECLARATION:
1. All the information furnished by me / us here above is correct to the best of my
knowledge and belief.
2. I / we have no objection if enquiries are made about the work listed by me / us in the
accompanying sheets / ENCLOSUREs.
3. I / We agree that the decision of Bank in selection will be final and binding to me / us.
Place : SIGNATURE
Date : NAME & DESIGNATION
SEAL OF ORGANISATION
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ENCLOSURE -2:
A C C E P T A N C E
The above tender (as modified by us or negotiations as provided in the letters mentioned
hereunder) is accepted by me for and on behalf of the Canara Bank for a sum of
Rs.______________ (Rupees______________________________)
The letters referred to below shall also form part of this contract agreement:
a)
b)
c)
For & on behalf of the Canara Bank
Signature: _______________________
Designation: ______________________
Dated this ______________day of 2020
♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
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ENCLOSURE -3:
FORM OF AGREEMENT
This agreement made the _____________day of the month of ______________ in the year
2020
BETWEEN,
Canara Bank a body corporate constituted under the Banking Companies (Acquisition and
Transfer of Undertakings)Act, 1970, having its Head Office, at 112, J C Road, Bangalore-
560002 represented by Name of Branch its duly constituted attorney (hereinafter
referred to as Bank) of the ONE PART;
AND
Shri/M/s _____________________ S/D/o______________________________ resident of
__________________________________________________________
___________________________________________________________________
the sole proprietor of M/s______________________________________ having office
at___________________________________________________________
_______________/the partnership firm represented by its Managing / duly authorised
partner, having an administrative / principal office
at_____________________________________________________________________
/ a company / body corporate being its registered office at _______________
______________________________________________________________________
duly represented at ___________________________ duly represented by its constituted
and authorised Managing Director, Shri____________________ and (hereinafter called the
PSA) of the other part.
WHEREAS Bank had issued a Request for Proposal (Ref No ___________ dated) herein
after termed as „RFP‟) for ______________________________;
WHEREAS the PSA has submitted his proposal in response to the RFP and Bank has
accepted the proposal of the PSA in this regard;
WHEREAS Bank has issued a Work Order (Ref No ____________ dated ______) to the PSA
and he has accepted the same.
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this agreement words and expression shall have the same meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to.
2. The following documents not inconsistent with these presents shall be deemed to form
and be read and construed as part of this agreement viz.,
(a) The Request for Proposal (Ref No dated )
(b) Amendments to the RFP, if any; and
(c) The Work Order
3. In consideration of the payments to be made by the Bank to the Contractor the
Contractor hereby convenants and agrees with the Bank to construct, complete and
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perform the assignment in conformity in all respects and subject to all terms and
conditions/rules as mentioned in the aforesaid documents which shall from part of this
agreement.
In witness whereof the parties hereto have hereunto set their respective hands and seals
the day and year first above written.
Signed, sealed and delivered by the said PSA, _________________________ to bank
______________________________________in the presence of:
Signature of the PSA (with seal)
1. Witness_________________________
2. Witness_________________________
Signature of Bank Official (with seal)
1. Witness_________________________
2. Witness_________________________
♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
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ENCLOSURE -4:
Bank Guarantee Format for Earnest Money Deposit
To
Assistant General Manager
_______________,
______________
_____________.
WHEREAS ______________________________(Name of Tenderer) (hereinafter called "the
Tenderer" has submitted its tender dated _______________________ (Date) for the
execution of (Name of Contract)_____________ _______(hereinafter called "the Tender")
in favour of CANARA BANK, ___________________ hereinafter called the
"Beneficiary";
KNOW ALL MEN by these presents that we, _________(name of the issuing Bank), a body
corporate constituted under the _______________________having its Head Office at
__________________amongst others a branch / office at ________________ (hereinafter
called "the Bank" are bound unto the Beneficiary for the sum of Rs_______________
(Rupees_____________________________only) for which payment well and truly to be
made to the said Beneficiary, the Bank binds itself, its successors and assigns by these
presents;
THE CONDITIONS of this obligation are:
(a) If the Tenderer withdraws its Tender during the period of Tender validity specified in the
Tender; or
(b) If the Tenderer having been notified of the acceptance of his Tender by the Beneficiary
during the period of Tender validity;
(i) fails or refuses to execute the Agreement, if required; or
(ii) fails or refuses to furnish the performance security, in accordance with clause
___________ of conditions of Contract.
We undertake to pay to the Beneficiary up to the above amount upon receipt of his first
written demand without the Beneficiary having to substantiate his demand, provided that
in his demand the Beneficiary will note that the amount claimed by him is due to him
owing to the occurrence of one or both of the two conditions, specifying the occurred
condition or conditions.
Notwithstanding anything contained herein
i) Our liability under this Bank Guarantee shall not exceed Rs.__________ (Rupees
________________________________only)
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ii) This Bank Guarantee is valid up to ________________ and
iii) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
______________________ (mention period of guarantee as found under clause (ii) above
plus claim period)
Dated ______day of _________ 2020
SIGNATURE & SEAL OF THE BANK
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ENCLOSURE -5:
BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT
Guarantee No……………………………………………………………..
Amount of Guarantee Rs………………………………………………..
Guarantee cover from Dated: ………………………………………….
To Dated: ………………………………………………………………….
Last Date for Lodgement of claim: ……………………………………..
To:
___________________
___________________
______________________
In consideration of ……………………………………… (hereinafter called "Beneficiary") having
agreed to exempt …………………………… …….. Ltd., having its Registered Office situated at
………………………………. (hereinafter called the "the obligator(s)") from the demand of
security deposit of Rs…………………… (Rupees ………………………………………………….. only) under
the terms and conditions of an agreement dated …………………. (hereinafter called the
"said Agreement") for the due fulfillment by the said obligator of the terms and
conditions contained in the said agreement, on production of the Bank Guarantee for
Rs…………………. (Rupees ………………………………… only), at the request of the obligator
Canara Bank, a body corporate constituted under the Banking Companies (Acquisition &
Transfer of undertakings) Act, 1970 having its Head Office at Bangalore amongst others
and branches, ATMs and Administrative Offices under Chennai Circle (hereinafter
referred to as "the Bank") has agreed to give following guarantee in favour of the
beneficiary for an amount not exceeding Rs……………….. (Rupees
……………………………………………………….. only) against any loss or damage caused to or
suffered or would be caused to or suffered by reason of any breach by the said
Obligator(s) of any of the terms and conditions contained in the said agreement.
1. We, the Bank to hereby undertake to pay the amount payable under this guarantee
without any demur merely on a demand from the beneficiary stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered by
reason or any breach of the terms and conditions contained in the said agreement or by
reason of the obligator's failure to perform the said agreement. Any such demand in
writing made on the Bank shall be conclusive as regards the amount due and payable by
the Bank under the guarantee. However, our liability under this guarantee shall be
restricted to an amount not exceeding Rs……………………………….
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2. We, the Bank further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said
agreement and that it shall continue to be enforceable till all the dues of the beneficiary
under or by virtue of the said agreement have been fully paid and its claims satisfied or
till the beneficiary certifies that the terms and conditions of the said agreement have
been fully discharged this guarantee. Unless a demand for claim under this guarantee is
made on us in writing on or before ………………………… we shall be discharged from all
liabilities under this guarantee thereafter.
3. We, the Bank further agree that the beneficiary shall have the fullest liberty, without
consent and without effecting in any manner or obligations hereunder, to extend time of
performance the said obligator(s) from time to time or to postpone for any time any of
the powers exercisable by the beneficiary against the said obligator(s) and to forbear or
enforce any of the terms and conditions relating to the said agreement and we shall not
be relieved of our liability by reason of any extension being granted to the said
obligator(s) for any forbearance, act or omission on the part of the beneficiary or any
indulgence by the beneficiary to the said obligator(s) or by any such matter or thing
whatsoever which under the law relating to sureties would not for this provision have
effect of so relieving us.
4. We, the Bank lastly undertake not to revoke this guarantee during its currency except
with the previous consent of the beneficiary in writing.
5. Notwithstanding anything contained herein:
(i) Our liability under this Bank Guarantee shall not exceed Rs. ……… (Rupees
……………………………………………………………… only)
(ii) This Bank Guarantee is valid upto ……………………….. and
(iii) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
………………. (mention period of the guarantee as found under clause (ii) above plus claim
period)
PLACE:
DATE: SIGNATURE & SEAL OF THE BANK
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ENCLOSURE -6:
INTEGRITY
PACT FORMAT
PRE CONTRACT INTEGRITY PACT
Between
This pre-bid contract Agreement (herein after called the Integrity Pact) is made on-
_____ day of the month 20____ , between, CANARA BANK
hereinafter referred
to as
"The Principal", a body corporate constituted under Banking Companies (Acquisition
and transfer of undertakings), Act 1970 having its Head office at 112, J.C. Road,
Bangalore 560 002,with branches spread over India and abroad (hereinafter referred to as
BUYER which expression shall include its successors and assigns) acting through
Shri________________ , (Designation of the officer) representing _________
_________________, of the BUYER, of the FIRST PART
AND
M/s.________________represented by Shri ____________Chief Executive
Officer/Authorised Signatory (hereinafter called the "The Bidder/ Seller/
Contractor/ Service Provider", which expression shall mean and include, unless the
context otherwise requires, his successors and permitted assigns), of the SECOND PART
The Principal intends to award, under laid down organizational procedures,
contract/s for. The Principal values full compliance with all relevant laws of the land,
rules, regulations, economic use of resources and of fairness/ transparency in its
relations with its Bidder(s) and / or Contractor(s).
In order to achieve these goals, the Principal will appoint Independent External Monitors
(IEMs) who will monitor the tender process and the execution of the contract for
compliance with the principles mentioned above.
Section 1 - Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent corruption and
to observe the following principles:-
a) No employee of the Principal, personally or through family members, will in
connection with the tender for, or the execution of a contract, demand, take a promise
for or accept, or self or third person, any material or immaterial benefit which the
person is not legally entitled to.
b) The Principal will, during the tender process treat all Bidder(s) with equity
and reason. The Principal will in particular, before and during the tender process,
provide to all Bidder(s) the same information and will not provide to any Bidder(s)
confidential/ additional information through which the Bidder(s) could obtain an
advantage in relation to the tender process or the contract executed.
c) The Principal will exclude from the process all known prejudiced persons.
(2) If the Principal obtains information on the conduct of any of its employees which is a
criminal offence under the IPC/PC Act, or if there be a substantive suspicion in this
regard, the Principal will inform the Chief Vigilance Officer and in addition can initiate
disciplinary actions.
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Section 2 - Commitments of the Bidder(s)/ Contractor(s)
(1) The Bidder(s)/ Contractor(s) commit themselves to take all measures necessary to prevent
corruption. The Bidder(s)/ Contractor(s) commit themselves to observe the following
principles during participation in the tender process and during the contract execution.
a) The Bidder(s)/ Contractor(s) will not, directly or through any other person or
firm, offer, promise or give to any of the Principal's employees involved in the tender
process or the execution of the contract or to any third person any material or other
benefit which he/ she is not legally entitled to, in order to obtain in exchange any
advantage of any kind whatsoever during the tender process or during the execution
of the contract.
b) The Bidder(s)/ Contractor(s) will not enter with other Bidders into any
undisclosed agreement or understanding, whether formal or informal. This applies in
particular to prices, specifications, certifications, subsidiary contracts, submission or
non-submission of bids or any other actions to restrict competitiveness or to introduce
cartelisation in the bidding process.
c) The Bidder(s)/ Contractor(s) will not commit any offence under the relevant
IPC/PC Act; further the Bidder(s)/ Contractor(s) will not use improperly, for purposes of
competition or personal gain, or pass on to others, any information or document
provided by the Principal as part of the business relationship, regarding plans, technical
proposals and business details, including information contained or transmitted
electronically.
d) The Bidder(s)/ Contractor(s) will, when presenting their bid, disclose any and
all payments made, is committed to or intends to make to agents, brokers or any other
intermediaries in connection with the award of the contract.
e) Bidder(s)/Contractor(s) who have signed the Integrity Pact shall not approach
the Courts while representing the matter to IEMs and shall wait for their decision in the
matter.
(2) The Bidder(s)/ Contractor(s) will not instigate third persons to commit offences outlined
above or be an accessory to such offences.
Section 3 - Disqualification from tender process and exclusion from future contracts
If the Bidder(s)/Contractor(s), before award or during execution has committed a
transgression through a violation of Section 2, above or in any other form such as to put
their reliability or credibility in question, the Principal is entitled to disqualify the
Bidder(s)/Contractor(s) from the tender process or take action as below -
(1) Any breach of the provisions herein contained by the BIDDER/ SELLER/ CONTRACTOR/
SERVICE PROVIDER or any one employed by it or acting on its behalf (whether with or
without the knowledge of the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER shall
entitle the BUYER to take all or any one of the following actions, wherever required:-
a) To immediately call off the pre-contract negotiations without assigning any reason or
giving any compensation to the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER.
However, the proceedings with the other BIDDER/ SELLER/ CONTRACTOR/ SERVICE
PROVIDER(s) would continue.
b) To forfeit fully or partially the Earnest Money Deposit (in pre-contract stage) and/or
Security Deposit/Performance Bond (after the contract is signed), as decided by the
BUYER and the BUYER shall not be required to assign any reason therefor.
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c) To immediately cancel the contract, if already signed, without giving any compensation
to the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER.
d) To recover all sums already paid by the BUYER, and in case of the Indian BIDDER/
SELLER/ CONTRACTOR/ SERVICE PROVIDER with interest thereon at 2% higher than the
prevailing Prime Lending Rate of Canara Bank (Name of the Bank/Financial Institution)
while in case of a BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER from a country other
than India with Interest thereon at 2% higher than the LIBOR. If any outstanding payment
is due to the BIDDER/SELLER /CONTRACTOR from the BUYER in connection with any other
contract such outstanding payment could also be utilized to recover the aforesaid sum
and interest. The BUYER shall also be entitled to recover the replacement costs from
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
e) To encash the advance bank guarantee and performance bond/ warranty bond, if
furnished by the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER, in order to recover
the payments, already made by the BUYER, along with interest.
f) To cancel all or any other contracts with the BIDDER/ SELLER/ CONTRACTOR/ SERVICE
PROVIDER and the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER shall be liable to
pay compensation for any loss or damage to the BUYER resulting from such
cancellation/rescission and the BUYER shall be entitled to deduct the amount so
payable from the money(s) due to the BIDDER/ SELLER/ CONTRACTOR/ SERVICE
PROVIDER.
g) To debar the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER from participating in
future bidding processes of the BUYER for a minimum period of five years, which may be
further extended at the discretion of the BUYER.
h) To recover all sums paid in violation of this Pact by BIDDER/ SELLER/ CONTRACTOR/
SERVICEPROVIDER(s) to any middlemen or agent or broker with a view to securing the
contract.
i) In cases where irrevocable Letters of Credit have been received in respect of any
contract signed by the BUYER with the BIDDER/ SELLER/ CONTRACTOR/ SERVICE
PROVIDER, the same shall not be opened.
j) Forfeiture of The Performance Bond in case of a decision by the BUYER to forfeit the
same without assigning any reason for imposing sanction for violation of this Pact.
k) The BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER shall not lend to or borrow
any money from or enter into any monetary dealings or transactions, directly or
indirectly, with any employee of the BUYER, and if he does so, the BUYER shall be
entitled forthwith to rescind the contract and all other contracts with the BIDDER/
SELLER/ CONTRACTOR/ SERVICE PROVIDER. The BIDDER/SELLER/ CONTRACTOR shall be
liable to pay compensation for any loss or damage to the BUYER resulting from such
rescission and the BUYER shall be entitled to deduct the amount so payable from the
money(s) due to the BIDDER/ SELLER/ CONTRACTOR/ SERVICE PROVIDER.
(2) The BUYER will be entitled to take all or any of the actions mentioned as per above
clause - 1 (a) to (k) of this Pact, also in the event of commission by the BIDDER/ SELLER/
CONTRACTOR/ SERVICE PROVIDER or anyone employed by it or acting on its behalf
(whether with or without the knowledge of the BIDDER), of an offence as defined In
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Chapter IX of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any
other statute enacted for prevention of corruption.
(3) The decision of the BUYER to the effect that a breach of the provisions of this pact
has been committed by the BIDDER/ SELLER/ CONTRACTOR shall be final and conclusive
on the BIDDER/ SELLER/ CONTRACTOR. However, the BIDDER/ SELLER/ CONTRACTOR/
SERVICE can approach the Independent External Monitor (s) appointed for the purpose of
this pact.
Section 4 - Compensation for Damages
(1) If the Principal has disqualified the Bidder(s) from the tender process prior to the award
according to Section 3, the Principal is entitled to demand and recover the damages
equivalent to Earnest Money Deposit/ Bid Security.
(2) If the Principal has terminated the contract according to Section 3, or if the Principal is
entitled to terminate the contract according to Section 3, the Principal shall be entitled
to demand and recover from the Contractor liquidated damages of the Contract value or
the amount equivalent to Performance Bank Guarantee.
Section 5 - Previous Transgression
(1) The Bidder declares that no previous transgressions occurred in the last three years
with any other Company in any country conforming to the anti-corruption approach or
with any Public Sector Enterprise in India that could justify his exclusion from the
tender process.
(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the
tender process or action can be taken as mentioned in section 3, clause - 1a to 1k).
Section 6 - Equal Treatment of all Bidders/ Bidder / Contractors/ Bidder / Contractors
1. The Principal will enter into agreements with identical conditions as this one with all
Bidders and Bidder / Contractors.
2. The Principal will disqualify from the tender process all bidders who do not sign this Pact
or violate its provisions.
Section 7 - Criminal charges against violating Bidder(s)/ Contractor(s) /
If the Principal obtains knowledge of conduct of a Bidder, Contractor, or of an employee
or a representative or an associate of a Bidder, Contractor which constitutes corruption,
or if the Principal has substantive suspicion in this regard, the Principal will inform the
same to the Chief Vigilance Officer.
Section 8 – Independent External Monitor
1. The Principal appoints competent and credible Independent External Monitor for this
Pact after approval by Central Vigilance Commission. The task of the Monitor is to review
independently and objectively, whether and to what extent the parties comply with the
obligations under this agreement.
2. The Monitor is not subject to instructions by the representatives of the parties and
performs his/her functions neutrally and independently. The Monitor would have access
to all Contract documents, whenever required. It will be obligatory for him/ her to treat
the information and documents of the Bidders/ Bidder/ Contractors as confidential. He/
she reports to the Managing Director, CANARA BANK.
3. The Bidder(s)/Contractor(s) accepts that the Monitor has the right to access without
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restriction to all Project documentation of the Principal including that provided by the
Contractor. The Contractor will also grant the Monitor, upon his/her request and
demonstration of a valid interest, unrestricted and unconditional access to their project
documentation. The same is applicable to -Bidder/ Contractors.
4. The Monitor is under contractual obligation to treat the information and documents of
the Bidder(s)/ Contractor(s)/ Sub-contractor(s) with confidentiality. The Monitor has
also signed declarations on 'Non-Disclosure of Confidential Information' and of „Absence
of Conflict of Interest'. In case of any conflict of interest arising at a later date, the
IEM shall inform the Managing Director, CANARA BANK and recuse himself/ herself from
that case.
5. The Principal will provide to the Monitor sufficient information about all meetings among
the parties related to the Project provided such meetings could have an impact on the
contractual relations between the Principal and the Contractor. The parties offer to the
Monitor the option to participate in such meetings.
6. As soon as the Monitor notices, or believes to notice, a violation of this agreement,
he/she will so inform the Management of the Principal and request the Management to
discontinue or take corrective action, or to take other relevant action. The monitor can
in this regard submit non-binding recommendations. Beyond this, the Monitor has no
right to demand from the parties that they act in a specific manner, refrain from action
or tolerate action.
7. The Monitor will submit a written report to the Managing Director, CANARA BANK within 8
to 10 weeks from the date of reference or intimation to him by the Principal and, should
the occasion arise, submit proposals for correcting problematic situations.
8. If the Monitor has reported to the Managing Director, CANARA BANK, a substantiated
suspicion of an offence under relevant IPC/ PC Act, and the Managing Director, CANARA
BANK has not, within the reasonable time taken visible action to proceed against such
offence or reported it to the Chief Vigilance Officer, the Monitor may also transmit this
information directly to the Central Vigilance Commissioner.
9. The word 'Monitor' would include both singular and plural.
Section 9 - Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12
months after the last payment under the contract, and for all other Bidders 6 months
after the contract has been awarded. Any violation of the same would entail
disqualification of the bidders and exclusion from future business dealings.
If any claim is made / lodged during this time, the same shall be binding and continue
to be valid despite the lapse of this pact as specified above, unless it is discharged/
determined by the Managing Director, CANARA BANK.
Section 10 - Other provisions
1. This agreement is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. ________________.
2. Changes and supplements as well as termination notices need to be made in writing.
Side agreements have not been made.
3. If the Contractor is a partnership or a consortium, this agreement must be signed by all
partners or consortium members.
4. Should one or several provisions of this agreement turn out to be invalid, the remainder
of this agreement remains valid. In this case, the parties will strive to come to an
agreement to their original intentions.
5. Issues like Warranty /Guarantee etc shall be outside the purview of IEMs.
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(For & On behalf of the Principal) (For & On behalf of Bidder/ Contractor) (Office
Seal) (Office Seal)
Place:
Date :
Witness 1:
(Name & Address)
Witness 2:(Name & Address)
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ENCLOSURE -7:
INDEMNITY FORMAT
THIS DEED OF INDEMNITY executed at ……………………. (Place) on this ………….. day of
……………………..month of year two thousand and twenty (2020)
By……………………………………………………..(herein after called the PSA) duly represented by
proprietor/one of its partners/director Sri ……………………………………., aged……………….years,
son of Sri……………………………………………………….residing at
…………………………………………………………………………………………………………………………………..
In favour of
Canara Bank, a body corporate constituted under the Banking companies (Acquisition and
Transfer of undertakings) Act, 1970, having its Head Office, at 112, J.C.Road, Bangalore –
560002 & represented by its Circle Office________________________.
Whereas the contractor had applied for the tender ……………………………………………..
……………………………………………………………………………………………………………………………………
Whereas the tender submitted by the contractor for the above mentioned work was
accepted by Canara Bank and the work of ……………………………………………………. has been
awarded in favor of the contractor vide Ref No …………………………………………………………………..
And whereas for undertaking the work warded as per the above noted reference, the
contractor has entered into contract with Canara Bank on …………………………..
Now this Deed Witnessed that in pursuance of the aforesaid contract dated
………………………and in consideration of Canara Bank having agreed to make payment on
the bills claimed by the contractor herein based on the works completed in respect of
the above referred contract, the contractor hereby indemnifies and keep harmless
Canara Bank & its Architect/consultant and its officials/staff from time to time and at all
times against all actions, prosecutions proceedings, claims, suits, liabilities (including
statutory liability), penalties, demands, charges, costs (including legal costs) and
expenses, damages, losses and any other expenses which may be caused to or suffered by
or made or taken against the Bank arising out of:
i) The breach, default or non-performance of undertakings, warranties, covenants or
obligations by the contractor, non-compliance of safety rules, regulations, instructions by
the contractor and mishaps occurring at the site due to faulty work executed by the
contractor.
ii) Any contravention or Non-compliance with any applicable laws, regulations, rules,
statutory or legal requirements by the contractor.
Further, the Contractor indemnifies to protect and save Canara Bank & its
Architect/consultant and its officials / staff from against all claims, losses, costs,
damages, expenses, action suits and other proceedings, resulting from infringement of
any law pertaining to patent, trademarks, copyrights etc. or such other statutory
infringements in respect of the services offered by the contractor.
All Indemnities shall survive notwithstanding expiry or termination of the contract and
contractor shall continue to be liable under the indemnities.
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There is no limit to claims made by the Bank/third parties in case of infringement of
Intellectual property rights or for claims relating to the loss of damage to real property
and tangible personal property and for bodily injury or death and in these cases the
liability will be unlimited ”.
Signature of PSA with Seal
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ENCLOSURE -8:
(To be submitted on letter head of the Bidder)
DECLARATION
Ref :
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CANARA BANK
I/ We hereby declare that I/ We have not been banned or delisted or debarred by any
Government, Quasi Government Agencies, Public Sector Undertakings or Private Companies
anywhere, anytime.
I/ We hereby declare that I/ We have not been complained by our own employees for
underpayment/non-payment/ delayed payment of wages to any Statutory Authorities.
Should it be observed anytime during currency of the bidding process or during execution of
the work that I / We have been banned, delisted or debarred by any of the above Agencies or
complained by our own employees for underpayment/non-payment/ delayed payment of
wages to any Statutory Authorities, then I/ We agree for termination of the contract
forthwith and also agree for forfeiture of our Earnest Money Deposit and Security cum
Performance Deposit, if any, by Canara Bank, without any recourse.
Dated: Signature of Bidder with Official
Seal
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ENCLOSURE -9:
TECHNICAL BID - RATING CHART
Sl.
No
Evaluation being done for
Maximum
Points
Points
Awarded
Remarks please
write details
1.
Training infrastructure
a)
infrastructure(establishments)
b)
staff available
c)
d
u
r
a
t
i
o
n
a
nd
s
y
ll
a
b
u
s
(
g
e
n
e
r
a
l
,
a
cc
e
ss
c
o
n
t
r
o
l
,
firefighting etc.)
d)
armed guard firing practice
6
6
8
10
2
Supervisory infrastructure
5
3.
Armed guards with licensed weapon
10
4.
System of verifying antecedent of the
guards
20
5.
Solvency certificate
5
6.
Total Numbers of Guards
10
7.
S
p
o
n
s
o
r
e
d b
y
d
i
r
e
c
t
o
r
g
e
n
e
r
a
l
r
e
s
e
tt
l
e
m
e
n
t
,
m
i
n
o
f
def
5
8.
C
u
s
t
om
e
r
/
c
l
i
e
n
t
b
a
s
e
.
(
P
S
B
’
s
a
nd
P
S
U
’
s
t
o
b
e
preferred
5
9.
Service network – (Total Branch Offices of
PSA)
5
10.
Experience in the field
5
Total
100
Note:
(Signatures of all the evaluating members to be endorsed on the evaluation sheet)
(Only above average rated firms (Points 80-100) to be considered for empanelment /
renewal of contract)
ABOVE AVERAGE
AVERAGE
SATISFACTORY
POOR
80 – 100
60 – 79
40-59
LESS THAN 40
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GUIDELINES FOR ALLOTING MARKS:
Sl.
No
Evaluation being done for
Maximum
Points
Remarks please write details
Description
Points
1.
Training infrastructure
i) Infrastructure
(establishments)
6
Own
6
Leased
4
Nil
0
ii) Staff available
6
Supervisor and Instructor
6
Instructor only
3
Nil
0
i) Duration
a
nd s
y
ll
a
b
u
s
(
g
e
n
e
r
a
l
,
a
cc
e
ss
c
o
n
t
r
o
l
,
firefighting, weapon handling,
First aid, etc.) (Duration of last
three years training records to
be checked)
8
03 Days
8
01-02 Days
6
Less than 01 Day
2
ii) Armed guard firing practice
(last three years Firing practice
records to be checked)
10
Regular in 3 years
10
2 times in last 3 years
7
Once in last 3 years
4
Not carried out
0
2
Supervisory infrastructure (
Check physically on ground)
5
1 sup for 6 guards
5
1 sup for 15 guards
3
1 sup for more than 15
guards
1
3.
Armed guards with licensed
weapon
(To be verified from documents
on visit to PSA office and
referring the records of
Weapons / Gunmen deployed by
their company in other units)
10
Valid and in Guards name
issued by state in which
it is operating
10
( Balance
Validity Period)
Valid and in Guards name
registered with state in
which it is operating but
not the state in which it
was issued
6
(Balance
Validity Period)
Expired/ no License
0
4.
System of verifying antecedent
of the guards
(last three years records to be
checked)
(To be verified from documents
on visit to PSA office and
referring the records of guards
/ Gunmen deployed by their
company in other units)
20
Full KYC and Police
verification
20
Partial KYC and Police
verification
15
Either KYC or Police
verification
5
No verification
0
5.
Solvency certificate
5
Submitted
5
Not Submitted
0
6.
Total Number of Guards in the
state of Circle office located.
10
Less than 300 guards
10
Less than 200 guards
6
Less than 100 guards
3
No Guards
0
HIRING OF PRIVATE SECURITY AGENCIES FOR PROVIDING ARMED/UNARMED GUARDS TO BRANCHES, ATMs AND ADMINISTRATIVE
UNITS OF CANARA BANK, CHENNAI CIRCLE
Page 54 of 54
7.
S
p
o
n
s
o
r
e
d b
y
D
i
r
e
c
t
o
r
G
e
n
e
r
a
l
of
R
e
s
e
tt
l
e
m
e
n
t
,
M
i
n
o
f D
efence
5
Sponsored
5
Not sponsored
3
8.
C
u
s
t
om
e
r
/
c
l
i
e
n
t
b
a
s
e
.
(
P
S
B
’
s
a
nd
P
S
U
’
s
t
o
b
e
preferred
5
PSU/PSB
5
Private
3
9.
Service network (Total Branch
offices in other cities of the
state where CO is located)
5
Branch office – Three or
more than 3 locations
5
Branch office less than
3 locations
3
10
Experience in the field
5
More than 5 years
5
4-5 years
4
3 years
3
Total
100