Facilities Servicepersons Guidelines and Procedures Handbook

Facilities Servicepersons Guidelines & Procedures Handbook

reproduced or transmitted in any form without written permission of Broward County Public Schools.

Facilities Servicepersons

Guidelines and Procedures

Handbook

2021-22 Edition

reproduced or transmitted in any form without written permission of Broward County Public Schools.

This page left blank intentionally.

reproduced or transmitted in any form without written permission of Broward County Public Schools.

Table of Contents

FSP Rules and Responsibilities ...............................................................................1

Guidelines for Professional Development ...................................................2

Basic Facilities Serviceperson Program Objectives ................................................4

Facilities Serviceperson Job Description .................................................................5

Custodial Duties and Responsibilities .....................................................................9

Working with All Stakeholders .............................................................................12

The Public ..................................................................................................12

The Administration ....................................................................................13

The Teachers ..............................................................................................14

The Support Staff .......................................................................................14

The Facilities Staff .....................................................................................14

The Students...............................................................................................15

Broward County Schools Employee Health & Safety Program ............................17

Indoor Air Quality (IAQ) Program ............................................................18

Reducing IAQ Problems ............................................................................21

Universal Precautions ................................................................................22

Emergency Clean-up Kit Instructions ........................................................23

Safety in Schools ........................................................................................24

Accidents and Injuries ................................................................................25

General Safety Guidelines .........................................................................26

Electrical Safety Guidelines .......................................................................27

Safety in Cleaning ......................................................................................28

Lifting Safely .............................................................................................29

Lifting Technique .......................................................................................30

Avoiding Slips, Trips, and Falls ................................................................31

Ladder Safety .............................................................................................32

First Aid Policy ......................................................................................................34

Equipment Guidelines ............................................................................................36

Pressure Cleaning Safety Tips ...................................................................39

Chemical Disposal Guidelines ...............................................................................40

Chemicals ...................................................................................................41

Sanitation and Housekeeping .................................................................................44

Top Down Cleaning Guidelines / Procedures ........................................................45

Daily Responsibilities ................................................................................48

Weekly Responsibilities.............................................................................50

Monthly Responsibilities ...........................................................................51

Semi-Annual & Annual Responsibilities ...................................................52

Cleaning Checklist .....................................................................................53

Classroom/Corridor/Office/ Cleaning Guidelines .................................................54

Daily Tasks ................................................................................................55

Weekly Tasks .............................................................................................56

Monthly Tasks ...........................................................................................57

Restroom/Locker-Shower Room/Clinic Cleaning Procedures ..............................58

Daily Sanitation Procedure for Restroom/Locker-Shower/Clinic .............59

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Weekly Sanitation Procedure for Restroom/Locker-Shower/Clinic ..........62

Restroom Do’s and Don’ts.........................................................................64

Windows ................................................................................................................65

Exterior Window Cleaning ........................................................................66

Interior Window Cleaning .........................................................................67

Food and Nutrition Services ..................................................................................68

Cafeteria / Dining Room ............................................................................69

Cafeteria Table Folding Instructions .........................................................71

Kitchen .......................................................................................................72

Extractor Room ..........................................................................................74

Floors ....................................................................................................................75

Scrubber Procedures ..................................................................................76

Floor Mopping ...........................................................................................77

Floor Stripping ...........................................................................................78

Floor Waxing Refinishing ..........................................................................80

The Do’s of Floor Waxing Finishing .........................................................82

The Don’ts of Floor Waxing Finishing ......................................................83

Buffing – High Speed Burnishing..............................................................84

Carpet Cleaning .....................................................................................................85

Bonnet Method...........................................................................................86

Extraction Method .....................................................................................88

Rotary Method ...........................................................................................90

Carpet Stain Removal ................................................................................91

Building Exteriors ..................................................................................................92

Exterior Care ..............................................................................................93

Dumpsters ..................................................................................................94

Policing Walk.............................................................................................95

Pest Control Management ......................................................................................96

Pest Management Guidelines .....................................................................97

Pest Control Report Form ..........................................................................98

Facilities Serviceperson Task Schedule .................................................................99

Facilities Serviceperson Maintenance Work Request ..........................................100

Broward Schools Helpful Websites .....................................................................101

Important Phone Numbers ...................................................................................102

Discussion Questions & Case Studies .................................................................103

Questions..................................................................................................103

Case Studies .............................................................................................104

Glossary ...............................................................................................................105

Reference Section ................................................................................................109

Career Opportunities ............................................................................................118

FISH! Worksheet .................................................................................................119

Basic FSP Program Study Guide .........................................................................120

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FSP PROGRAM RULES AND RESPONSIBILITIES

1. ATTENDANCE: Participants will not be allowed to miss any days of any FSP Program. All participants are

expected to arrive to class on time and remain for the entire class.

2. PRE-REQUISITES: Pre-requisites for all FSP Programs are the Asbestos Awareness and Lockout / Tagout classes.

Participants who cannot demonstrate evidence of having taken these classes prior to registering for the FSP Programs

(Basic, Professional & Master) will not be allowed to attend. Those individuals who have registered for a program,

but have not met the pre-requisites will be withdrawn.

3. COURSE SEQUENCE: The programs mentioned below must be taken in sequential order. The order in which

the programs need to be taken are:

1. Basic FSP Program

2. Professional FSP Program

3. Master FSP Program

If you register for any of the programs and have not completed the preceding program, you will be withdrawn!

4. HANDS-ON SESSIONS: For safety reasons, participants MUST wear proper work attire and closed toed shoes

that have non-skid or rubber soles, AT ALL TIMES. Proper work attire includes a combination of clothing (avoid

ragged or loose-fitting garments) and following proper safety practices that will decrease the likelihood of injury or

incidents at work. Participants are expected to come wearing proper work attire each day. Failing to follow this

expectation may lead to being asked to leave and retake the course due to not being prepared and or failing to

follow safety and health procedures.

• Open-toed shoes, sandals, flip-flops and/or clogs are ABSOLUTELY NOT ACCEPTABLE. Shoes must be in

good condition. Sandals, open-toed shoes, and shoes with woven uppers, do not protect against

accidental spillage of corrosive or irritating chemicals or machinery movement.

• DO NOT wear loose or torn clothing due to the potential for ignition, absorption of chemicals, and potential

entanglement in machinery.

• DO NOT wear loose or dangling jewelry and confine long hair to decrease the potential for entanglement in

machinery.

• Finger rings or other tight jewelry, which is not easily removed, should be avoided because of the danger of

corrosive or irritating liquids getting underneath the piece and producing irritation.

5. ASSESSMENT: Cheating will not be allowed or tolerated! If caught cheating during assessment (initial or retake),

you will be expected to leave the premises and may be suspended from any FSP Program for up to 6 months.

Additionally, this information will be shared with your Principal / Supervisor. Prior to taking the assessment, all

materials (notes, books, etc..) must be left in your car or on table next to proctor. Examples of cheating are:

 Using notes, handbooks, dictionaries and /or technology (cell phones, watches, etc..);

 Talking to another individual during the assessment or looking at other’s assessment

 Leaving the assessment room, without permission from the trainer prior to completion;

6. ASSESSMENT RESULTS: Participants should contact the Program Coordinator for their assessment results.

YOU MUST CONTACT THE PROGRAM COORDINATOR OR THEIR OFFICE TO RECEIVE YOUR FINAL

ASSESSMENT GRADE(S)…FAILURE TO DO SO WILL RESULT IN YOUR HAVING TO TAKE THE ENTIRE

PROGRAM AGAIN IF YOU DID NOT MEET THE 80% MASTERY REQUIREMENT!

7. RETAKE ASSESSMENT: Participants who d0 not achieve a mastery score of 80% or higher on their initial

assessment, will be provided one (1) opportunity to retake the assessment within 30 days after their initial assessment.

All arrangements for retaking the assessment must be made through the Program Coordinator or their office, which

will provide the date(s) and time(s) for individuals to attend. If you are scheduled to show for a retake assessment

and are absent, you will have to redo the entire Program. There will be no third opportunity without re-taking the

program.

8. FEEDBACK SURVEY: Participants are responsible for completing their course feedback survey in LAB to receive

in-service credit for the Program. Failure to complete the course feedback survey for a class or program within the

given timeframe will result in the participant having to redo the entire program / class, not receiving in-service credit

or receiving program supplement. If you do not complete this requirement, the program / class will not show on your

in-service report for the District. Any program or class is not finished until you have completed this requirement!

Please contact your Inservice Facilitator (schools) / Course Organizer (departments) if you have any questions

pertaining to Learning Across Broward (LAB). You may also call 754-321-5055 for assistance.

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Guidelines for Professional Development Contributors-

Professional Development Participants

Title: Expectations of a Professional Development Participant

Definition: A participant attends all scheduled sessions of a course and completes all course

requirements before the end date of the course, including the course survey via LEARNING

ACROSS BROWARD (LAB).

Responsibilities:

1. Determine the need for professional development based on student and individual needs,

using the SIP, PGP and other professional growth tools.

2. Search the course catalog for appropriate courses to meet those needs.

3. Register to attend the course or if necessary, cancel registration via LAB.

4. Monitor your email account for messages regarding courses. Verify the email provided

is current

5. Verify Inservice Record after completed courses are closed, and at least annually.

6. Stay current with SBBC professional development policies and procedures via

Professional Development Standards & Support website

(https://www.browardschools.com/site/Default.aspx?PageID=34537).

Planning

• Determine professional growth needs.

• Verify a valid email is listed in your LAB account in order to receive email notifications.

• Register for courses in Learning Across Broward (LAB).

o If you are an external participant, please note you may be charged fees for

attending a course.

o If using credit to renew certification, verify the course start and end date falls

within the appropriate time period.

• Read any “Notification of Your Training Provider” emails such as registration

confirmation, cancellations, course closing, etc.

o Retain a copy of all confirmations of booking notification and be prepared to

submit at the first session upon trainer request, to verify registration.

• If you are unable to attend a course for any reason, cancel yourself out of the course, at

least three business days prior to the start date of the course.

o If you need to cancel your registration on the day of the event, you must contact

the Training Provider listed in the “Notification of Your Training Provider”

email.

o The name and number of this contact person is available in LAB and on the

course registration notification.

o If you are cancelled out of a course, or if a course is changed or cancelled, you

will automatically be notified via email. You are responsible for providing a

current email account and for checking your inbox for professional development

messages.

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Guidelines for Professional Development Contributors-

Professional Development Participants

Learning

• Attend all scheduled sessions

o Arrive on time

o Sign in at the beginning of each session (a.m. and p.m.) on the signature line of

the District-approved sign in sheet

o Be prepared to show proof of identification and verification of registration upon

request of the trainer.

• Adhere to the norms in the course

• Actively participate in all course activities

• Participants may be denied admission if:

o Their name is not printed on the District-approved sign-in sheet and they do

not have a “Notification of Your Training Provider” confirmation of

booking with them.

o They arrive more than 15 minutes after start time and / or return from

lunch / dinner break

o The course capacity has been reached and a notification of being on the

waitlist was received via email.

o They have not met course prerequisites.

Implementing

• Work with the trainer, a peer, and / or a coach, as needed, to ensure full implementation

of learning

• Attend all sessions as evidenced by your signature on the sign-in sheet(s).

• Demonstrate 80% mastery of specific objectives.

• Successfully complete implementation activities and submit evidence of such to the

trainer by the due date established by the trainer.

Evaluating

• Collect data to determine the effectiveness of the implementation on students or job

performance

o Use this data to complete the Course Survey in LAB prior to the end date listed

in the course schedule and on the registration notification.

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BASIC FACILITIES SERVICEPERSON PROGRAM

OBJECTIVES

Upon completion of this course, participants will be able to:

• Implement safety procedures in school/District operations

• Communicate and interact effectively with students, teachers, administrators,

parents, and other stakeholders

• Perform the duties and responsibilities described in the job description (Facilities

Serviceperson)

• Operate and maintain machinery related to the responsibilities of the position

• Maintain grounds at their facility

• Demonstrate proper use of chemicals

• Recognize the different fire extinguishers and their usage

• Recognize the value facilities servicepersons provide to the District

• Articulate the value of working as a team

• Implement appropriate sanitation and school housekeeping procedures including

floor and carpet care into the daily work routine

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JOB DESCRIPTION

SBBC: NN-009

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

JOB DESCRIPTION

POSITION TITLE: Facilities Serviceperson

CONTRACT YEAR: Twelve Months

PAY GRADE: Facilities Serviceperson Salary Schedule

BARGAINING UNIT: FOPE-Facilities

MINIMUM

QUALIFICATIONS:

EDUCATION: Receipt of Special Diploma.

EXPERIENCE: A minimum of two (2) years of

successful work experience with the Broward County

Public Schools in the position of facilities serviceperson

aide. Must have completed the Basic Facilities Service job

related training program, offered by Broward County

Public Schools Human Resource Development and have

received a Basic Facilities Service certification.

ADDITIONAL

REQUIREMENTS: Able to perform custodial work.

Ability to operate labor saving devices such as shampoo

and scrubbing machines, wet and dry vacuums, plus other

heavy labor saving devices in the schools. Ability to do

heavy lifting, climb ladders to replace light bulbs and

filters from air conditioning equipment. Must be able to

follow written and oral instructions on cleaning and

equipment

operation. Able to work well with others.

REQUIRED: Computer skills as required for the position.

OR

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Facilities Serviceperson (cont’d) SBBC: NN-009

PREFERRED

QUALIFICATIONS:

EDUCATION: Standard high school diploma or

satisfactory completion of an approved General

Educational Development (GED) Testing Program.

EXPERIENCE: No additional experience required.

ADDITIONAL

REQUIREMENTS: Able to perform custodial work.

Ability to operate labor saving devices such as shampoo

and scrubbing machines, wet and dry vacuums, plus other

heavy labor saving devices in the schools. Ability to do

heavy lifting, climb ladders to replace light bulbs and

filters from air conditioning equipment. Must be able to

follow written and oral instructions on cleaning and

equipment operation. Able to work well with others.

Must complete the Basic Facilities Service job related

training program, offered by Broward County Public

Schools and receive a Basic Facilities Service certification

Within the probationary period of employment.

PREFERRED: Bilingual skills are preferred.

REPORTS TO: Principal/Administrator or designee

SUPERVISION: This position does not have supervisory responsibilities.

POSITION GOAL: To perform semi-skilled work in heavy cleaning such as

mopping, scrubbing, stripping, refinishing and other

assigned duties; to maintain the cleanliness, orderliness,

appearance and safe condition of schools and buildings in

a responsible and accurate manner.

ACCOUNTABILITY

PROCEDURES: The principal/administrator or designee will assess the

effectiveness of the Facilities Serviceperson annually with

respect to the performance of specific responsibilities.

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Facilities Serviceperson (cont’d) SBBC: NN-009

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

The Facilities Serviceperson shall carry out the essential performance responsibilities

listed below.

1. Clean all areas assigned such as cafeteria, restrooms, offices, gymnasium, halls, outside

areas, and others as scheduled and according to custodial standards.

2. Empty containers of trash and debris from offices, classrooms, hallways, repair shops, etc;

carry garbage cans and compactor bags to dumpster and dispose of properly.

3. Sweep, mop, brush, vacuum, strip and wax and otherwise clean floors, walls, walkways and

other building surfaces.

4. Perform heavy lifting such as removing garbage cans or compactor bags to the dumpster.

5. Wash and sanitize sinks, toilets, showers, plumbing fixtures and other restroom/shower-

room facilities and replenish supplies of soap, towels, etc.

6. Climb step and fixed ladders to replace florescent lights and clean fixtures; remove and

clean filters.

7. Dust, wipe, wash and wax furniture such as desks, chairs, tables, filing cabinets, chalkboards

and trays, etc. and perform minor repair work.

8. Operate heavy equipment in stripping and sealing floors in the gymnasium and on the stage;

heavy duty wash and dry vacuums will be used to prepare floors throughout the

school/center.

9. Replace light bulbs, fluorescent lamps, fuses, soap and towel receptacles and other worn or

depleted items.

10. Move or transport school furniture, such as chairs, file cabinets, desks, television monitors,

etc.

11. Change air conditioning filters routinely and clean vents, as necessary.

12. Maintain equipment in a satisfactory condition by lubricating parts properly, replacing

rotary brushes, cleaning, as necessary, and storing them safely and securely.

13. Receive and assist with unloading supplies, furniture, etc. and deliver to storage or proper

destinations.

14. Inform supervisor of needed supplies. Recognize building equipment, mechanical

equipment and structural problems which require servicing or maintenance. Inform

immediate supervisor of needs or call in maintenance work orders as directed by facility

administrator.

15. Practice safety continuously and ensure that a safe working area exists.

16. Participate, successfully, in the training programs offered to increase the individual's skill

and proficiency related to the assignments.

17. Complete all projects in a competent manner and ensure proper recording of time and

materials.

18. Perform all duties which require extensive physical effort, such as climbing, lifting, pulling,

etc., which requires the physical ability to lift, on average, up to fifty-five (55) pounds.

19. Review current developments, literature and technical sources of information related to the

job responsibility.

20. Ensure adherence to safety rules and procedures.

21. Perform other duties required by the principal/administrator or designee.

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22. Follow federal and state laws, as well as School Board policies.

Facilities Serviceperson (cont’d) SBBC: NN-009

SIGNIFICANT CONTACTS – frequency, contact, purpose, and desired end result:

Majority of contact is with employees within the department utilizing

communication skills requiring tact and courtesy to give or receive

information directly related to performing the job.

PHYSICAL REQUIREMENTS:

Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50

pounds of force frequently and/or up to 10 pounds of force as frequently as

needed to move objects.

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the District's approved

compensation plan. Length of the work year and hours of employment shall be

those established by the School Board.

FLSA OVERTIME CATEGORY:

The job is not exempt from the overtime provisions of the Fair Labor Standards

Act.

EVALUATION:

Performance will be evaluated in accordance with Board Policy.

Board Approved: 12/20/84 &

Adopted: 1/8/85

Revised: 11/17/92 &

Adopted: 12/1/92

Revised: 4/20/93 &

Adopted: 5/4/93

Board Approved: 1/21/97 &

Adopted: 2/18/97

Board Adopted: 12/16/03

Revised: 8/7/06

Revised: 2/27/09

Board Approved: 11/3/15

Board Adopted: 12/8/15

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CUSTODIAL DUTIES AND RESPONSIBILITIES

“Educating today’s students to succeed in tomorrow’s world.” – Broward County Public

Schools Vision Statement

“Broward County Public Schools (BCPS) is committed to educating all students to reach

their highest potential.”- Broward County Public Schools Mission Statement

Good custodial care is a necessary part of achieving the main school mission - - that of

educating all students. Custodians support this mission in many ways:

•

Caring for a large taxpayer investment, in the school plant and equipment.

•

Keeping costs of building care down by increasing economy and effectiveness of

care.

•

Maintaining a safe, healthy learning environment, especially in supporting the

regulations contained in the State Requirements for Educational Facilities (SREF).

•

Promoting “pride” within the school facility and its surrounding community.

•

Increasing the professional reputation of all custodians by being responsible and

competent.

Facilities servicepersons play a vital role in the efficient operation of our school facilities.

Modern buildings require modern equipment, chemicals and cleaning techniques

performed by a well-trained individual to keep the school sanitary and in safe operating

condition.

The work of a facilities serviceperson is complex because of the variety of duties and

responsibilities they face in today’s educational environment. The facilities serviceperson

must be technically proficient, be able to work well within a diverse workforce and meet

the demands of an ever-changing educational environment. Schools have gone from the

“little red school house” to complex educational facilities, serving the adult population as

well as the children of the community.

The guidelines and procedures in this manual were established to assist the facilities

serviceperson in providing services at a level that will allow students and staff to learn and

work in an environment that will enhance the school’s instructional program. The facilities

serviceperson will:

• Provide a safe and sanitary environment

• Provide for the protection of facilities and equipment to ensure maximum utilization

of resources

• Provide for the efficient and economical operation of facilities

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• Work to produce an appearance which will promote community pride and foster

good public relations

Since the job of a facilities serviceperson is affected by many factors, they must be well

organized in their approach to their work. Time and materials are often wasted when there

is a lack of organization. This implies that a facilities serviceperson should work from a

schedule, which is written out in detail.

The schedule should reflect an orderly-working structure with flexibility to meet special

situations that cannot be anticipated. Using a schedule has a number of advantages. A

schedule allows the facilities serviceperson to work in an orderly and efficient manner. It

can be used as an inspection checklist. A schedule can be used as an instruction sheet for

substitute facilities servicepersons and help in the orientation of new personnel.

The role of the facilities serviceperson in today’s schools has changed from a janitorial position

to a more professional role. The facilities serviceperson is charged with the responsibility of

providing a sanitary and safe environment for children to learn, while the administrator and

staff are responsible for providing the assistance and direction for children to learn. This

partnership between facilities servicepersons and the administration is a vital component in

today’s schools and reflects the changing image and role of the facilities serviceperson.

There are many different titles used for the job of “taking care” of a school site, buildings and

furnishings. The professionals in this field may be called facilities servicepersons, building

services personnel, caretakers, janitors, or the cleaning staff. The most accepted term,

however, is custodian. These professionals have “custody” of the school plant. That is, they

are responsible for the upkeep of the school. As is discussed later, these responsibilities cover

many areas of the school environment. Custodianship of a school involves:

1. Physical care of school property, such as buildings and grounds.

2. Emotional and mental actions, such as being safety conscious and taking pride in

the job.

3. Personal relationships between the custodian and others concerned with the

school.

4. Prepare the school for the next day and provide a clean, safe, sanitary learning

environment.

The actual duties and tasks of each school custodian fall within these four (4) general areas

however, the specific details of the job will be different for each school district and site. The

needs of each site, the physical environment (such as the design of the facilities and building

materials used), and District policy can all affect the role of the custodian. This makes the job

of the custodian an ever-changing challenge.

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Most members of the general public, and many individuals in the school setting, have only a

hazy idea of what types of tasks are performed by school custodians. In fact, before they gain

experience many custodial workers do not anticipate the wide range of duties they may possibly

be asked to fulfill.

A partial list of custodial tasks:

Buildings: Dusting

Restroom care

Cleaning walls, windows, ceilings, furniture

Disease prevention

Food area care

Floors: Sweeping

Stripping

Finishing

Scrubbing

Sanitizing

Mopping

Miscellaneous: Lifting

Equipment

Storage

Security

Trash management

Major and minor site emergencies such as flooding, storm

damage, spills and much more

Naturally, not every school requires every custodian to do all tasks. But during the course

of a career, a custodian may very well encounter most of these…and more. The varieties

of tasks that may be required of a custodian make defining the job of the custodian

difficult.

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WORKING WITH ALL STAKEHOLDERS

There are different types of individuals, involved in a variety of activities, in every school

situation. The custodian must be aware of how custodial services affect each group and each

person. In addition, it is necessary to realize how the different groups and individuals affect the

job of the custodian.

Sometimes other people forget that what they do makes the custodian’s job easier or more

difficult. Custodians must remember that their work is often done when other people are not

around. The old saying about personal relationships, “out of sight, out of mind”, also applies to

custodial services. When the art teacher leaves paint or clay spilled in the classroom, or

students leave wet bits of paper towels all over restroom sinks, many of them think nothing

about the custodian cleaning up their mess. Conversely, custodians must also think about the

inconvenience caused to others when there is, for example, no soap in the dispenser over the

sink. A good custodian not only performs their job duties well, but also thinks about how these

duties interact with all other activities in the school.

One of the major contributions the custodian makes to interrelationships in the school is in the

physical comfort of all persons in the school facility. If the school building is hot, students and

staff might be easily irritated and become impatient. Dirty facilities tend to make those using

them unhappy and resentful. Broken fixtures annoy occupants and possibly make them lose

respect for the school and those in it. By avoiding these problems, the custodian can contribute

to improving the attitudes and morale of other individuals in the school.

It is useful to know and understand some of the desirable custodial traits and characteristics that

help one do a job well. These are some factors that are used to hire new personnel, and to

evaluate custodial job performance.

The Public

Non-school people, or the “public”, include parents, visitors to the school, and the entire

community. Sometimes these persons come in direct contact with the custodian. The actions of

the custodian, affects the public indirectly.

A custodian encounters many people while performing job duties. A parent may ask for

directions; a delivery person may drop off supplies; a public official may come for an award

ceremony or take a tour. The appearance of the school facility and the way in which the

custodian interacts with these people can create either a good or a bad impression. If the school

is attractive and appears to be well cared for, the school’s reputation will be enhanced as the

facilities staff has demonstrated effectiveness in maintaining an attractive and safe learning

environment. The relationship between the custodian and the public is often a case of “do unto

others.” As in all relations with other people, showing courtesy and helpfulness usually gets

courtesy and helpfulness in return. However, rudeness should not be returned. The custodian

has a responsibility to act as a public relations agent and a worthy representative of the school.

On the other hand, the custodian should also be protected from distractions and awkward

encounters with the public as well.

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All visitors should be there for a specific purpose. Each site should have a set policy for

handling non-school persons, whatever their purpose, on the school grounds. This includes

parents, trespassers, law officers, members of the press, and other special groups. The custodial

staff should know this policy and what role they are to play in dealing with such visitors. School

administrators should know of the presence of such visitors, and will be best able to take

appropriate action.

It is often impossible to decide from appearances whether a visitor is on legitimate business. A

good “rule of thumb” for the custodian encountering a visitor is to appear friendly, but not to try

to engage visitors in conversation. The custodian is in a unique position to spot unauthorized

persons on the school grounds. The District/school policies should provide guidance for such

encounters, especially when there appears to be some suspicious circumstances. Policy will

never take the place of good judgment and flexibility, but it should provide some basis for

judgment. It should also be obvious that all employees, custodial or otherwise, are discouraged

from allowing their friends, or relatives to come to the workplace for unimportant reasons.

The Administrators

Final responsibility for the care of the school building rests with the school administrators.

Usually, they are the ones who must be sure the custodial staff is properly trained, equipped, and

supported in all job activities. In most cases, this means that the school principal, director,

building supervisor, or a similar position is the one who ultimately controls the work of the

custodian.

“Chain of Command”, which includes all supervisory authority, flows from the administrator

through foremen or other supervisors to the custodian. Other school personnel, such as

teachers, teacher aides, and food service workers, do not have supervisory authority over

custodians. The school administrators should support the facilities staff in all work activities,

which include:

• Providing proper training, adequate supplies, and necessary equipment for assigned

custodial duties

• Assisting the custodian in dealing with others, such as protecting the custodian from

unreasonable work demands

• Monitoring the custodial task results, to be sure the school complies with regulations

In turn, the custodian is responsible to the administrator for:

• Performing tasks well, without wasting time or supplies (doing “an honest day’s work”)

• Following all policies and regulations relating to school employees

• Demonstrating proper attitudes in relationships with others in the school

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• Informing the administrators of difficulties and needs involved in custodial work

Most school administrators are aware of how valuable a good custodian can be. Good

communications and efforts on the part of both the administrators and facilities staff will help

fulfill the goals of the school.

The Teachers

Custodians interact with the instructional staff in the school frequently. The teachers often call

upon the custodian for unexpected or emergency tasks. They use perhaps the greatest amount of

the school’s amenities and equipment during the day. The custodian strives to enhance the

learning process, by providing a safe and healthy environment. This makes custodial activities

very important to the instructional staff.

The two-way interaction between teachers and custodians can make the jobs of each either

easier or more difficult. It is important for the custodian to understand the teacher’s position

and point of view. It is also important for the custodian to help the instructional staff understand

the areas of proper custodial responsibility.

Teachers have the right to expect good physical working conditions, in which their main

responsibility, educating students, is made possible. They should also be able to expect the

custodial staff to assist whenever unusual events make it necessary. In turn, they should realize

that the custodian has many responsibilities and many other persons demanding custodial

support. A professional custodian will make an effort to show willingness and flexibility

toward instructional staff needs. At the same time, he or she should (in a pleasant manner) help

the teacher understand what the custodian can and cannot do.

For example, a teacher should be able to find the classroom always clean and properly supplied

for the beginning of the day. Teachers should be able to call upon a custodian in case of

accidental spills that need professional attention. Custodians should respond to emergency

needs as promptly as possible. If asked to do something contrary to local policy relating to

custodial responsibilities, the custodian should pleasantly point out to teachers this fact and offer

to help find an alternative. For instance, if a teacher asks a custodian to supervise the class

“while I run out for a minute”, the custodian should say something like, “I’m sorry, but I’m not

allowed to do that. May I call the office or do the errand for you?” With mutual respect and

team effort, accomplishing the same goals can be achieved.

The Support Staff

There are many other school employees that a custodian encounters on the job. In some cases

and in some schools, there are other employees that share or overlap some custodial functions,

for example maintenance staff or food service workers. There are also many others that receive

the benefit of custodial care but may have little direct contact with custodians, such as

secretaries or counselors. No matter what position an employee holds, a professional custodian

should consider how that employee’s actions affect the custodial function and how custodial

actions affect the others job.

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The Facilities Staff – Professional Colleagues

In most school situations, the custodian is part of a group who share the custodial

responsibilities. In most cases, this means there are administrators, supervisors, co-workers, and

sometimes subordinates. Each custodian should know how his or her actions (and attitudes)

affect those above, on the same level, and below. The custodian should also realize how his or

her own work is affected in turn.

Supervisors are often seen as “the boss.” Sometimes poor relationships develop in which the

boss is seen as the enemy. But a professional relationship is one in which the supervisor sees

his or her job as one of helping subordinates to do their own jobs properly. The custodian

should realize some difficulties that the supervisor has. In return, the supervisor should realize

that supervision means “helping” as much as “managing/working with others.” Respect and

appreciation are due from both sides of a work relationship.

Co-workers must remember that they are working together. Each member of this team is

equally as important as every other member. (This is true for supervisors and subordinates as

well.) Enthusiasm, appreciation of each other’s efforts, and a willingness to share the burdens

and/or the praise of how a job is done can make the work situation much more rewarding.

Criticizing, complaining, or blaming each other accomplishes nothing. A group effort, aided by

the supervisor, if necessary, is the professional way to solve any problems that may arise. Most

especially, a professional tries to avoid causing his co-workers to look bad in front of others.

Supervisors should remember what was mentioned above, about “helping” as well as

“managing.” In dealing with subordinates, realize that each individual has special needs as a

human being. Each custodian should be oriented, trained, and supported during daily work in

such a way as to enable personal fulfillment as well as achieving proper care of the site.

Personality clashes may exist between employees at any level and must not be allowed to affect

the work situation. A professional attitude and approach to such a problem can allow all

employees to work together effectively.

Most workers want more out of the job than just a paycheck. All humans are motivated more

by such things as feeling that they belong to a group and that they are growing as individuals. A

good custodial supervisor will realize there is much more to supervision than making sure the

tasks get done. If subordinates are treated well and helped to understand all of the factors that

go into both the worker’s and supervisor’s job, a team effort will be more effective and pleasant.

The Students

The relationship between the custodian and the students can be difficult as well as very

rewarding. In worst cases, the students can be viewed as “messy” and creating trouble. In best

cases, the custodian can be seen as a role model and caring accomplished professional. Students

of all ages should be treated with patience, understanding, concern, and respect. The custodian

should expect the same in return. By setting a good example and making sure the school

facilities are clean and in good repair, the custodian can do a lot to create a good student attitude

and avoid vandalism.

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Students are the reason for any school’s existence. Therefore, the facilities staff should provide

services that support the student activities, even though they are not directly involved with the

students.

Per Article 10-RR, in the Facilities / Maintenance Collective Bargaining Agreement,

RR. FACILITIES – STUDENTS: Facilities bargaining unit members shall not be assigned

to supervise students.

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BROWARD COUNTY SCHOOLS EMPLOYEE

HEALTH & SAFETY PROGRAMS

Management Commitment and Involvement

A. Mission Statement

“The management of the School Board of Broward County, Florida is committed

to providing employees with a safe and healthy workplace.”

Organizational policy requires employees to report unsafe conditions and not to

perform work tasks if the work is considered unsafe. Employees must report all

accidents, injuries and unsafe conditions to their supervisor without fear of

retaliation by a supervisor, penalty or other disincentive.

Employee’s requests to improve safety shall be given the highest priority by

management. Management will provide the financial resources for any

reasonable request for safety. In a like manner, disciplinary procedures will be

followed for willful or repeated violations of workplace safety rules. These

procedures may include verbal or written reprimands. Violations involving

damage, injury, or death may result in disciplinary action, which ultimately could

result in termination of employment.

This mission statement serves to express the District’s commitment and involvement

in the protection of employee safety and health. This safety program will be

incorporated herein as the standard of practice for this District. Compliance with the

workplace safety rules will be required for all employees as a condition of

employment.

For additional information, please contact the Safety Department at 754-321-

4200.

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Indoor Air Quality Program

Background Information

Indoor Air Quality (IAQ) concerns in a school can be subtle and do not always produce

easily recognized impacts on health, well-being, or the physical plant. Indoor Air

Quality is a concern to all building occupants, and many things contribute to poor Indoor

Air Quality.

Most Indoor Air Quality complaints are due to:

1. Deferred maintenance of the building. Leaking windows, doors and roofs allow

water intrusion into the building and contribute to mold growth.

2. Improperly operated or maintained Heating Ventilation & Air Conditioning (HVAC)

equipment. Rooms that are cooled below 72 degrees can cause condensation and

humidity problems with contribute to mold growth.

3. Improper or inadequate cleaning of the room or school. Inadequate ventilation and

excessive dust can cause itchy eyes, runny nose, and headaches.

4. Building occupants and their daily activities. Leaving doors and windows open allows

unfiltered untreated air into the building which contributes to mold growth.

5. Lastly Microbial Growth (mold growth).

Previous assessments conducted in our schools have shown many IAQ concerns raised by

occupants can be easily resolved by site based staff without Environmental Health & Safety,

Physical Plant Operations or Facilities & Construction involvement.

In an effort to efficiently allocate resources, locations should ensure the issues identified below

have been addressed prior to requesting an IAQ Assessment from Environmental Health &

Safety.

Response Procedure

The following steps should be taken when someone at your facility has a complaint about

Indoor Air Quality.

 Check the complaint area for visible water damage or staining. If the complaint area has

stained ceiling tiles, replace the stained ceiling tiles and initiate a work order to correct

the source of the water intrusion. If there is visible water damage to walls, ceilings, or

other surfaces (stains or blistered / peeling paint), initiate a work order to correct the

water intrusion issues, and to replace water damaged or stained material.

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Indoor Air Quality Program (cont.)

 Check the complaint area for visible dust / dirt / debris on surfaces. Make sure flooring

in complaint areas are thoroughly cleaned and free of dust and debris. Remove any

build-up of dust within a complaint area, clean and sanitize all environmental surfaces

utilizing the district’s approved germicidal cleaner (e.g. Wexcide*).

 Check the HVAC System servicing the complaint area. Make sure HVAC filters are

clean and installed properly. Clean and sanitize HVAC supply and return grills within

complaint areas utilizing the district’s approved germicidal cleaner (e.g. Wexcide*). If

the complaint is due to temperature or humidity, initiate a work order for HVAC repairs.

 Check the complaint area for other items or furnishings that may contribute to poor IAQ.

Remove any live plants or animals from complaint areas. Remove all chemicals and

room deodorizers/air fresheners from complaint areas. Remove all stuffed animals,

cardboard boxes, excess papers, books, and stored items from complaint area.

 Check the complaint area for visible microbial growth. Any hard, non-porous surfaces

with visible microbial growth should be cleaned and sanitized utilizing the district’s

approved germicidal cleaner (e.g. Wexcide*), providing microbial growth does not

cover more than 10 sq. feet of surface area.

 Ensure Physical Plant Operations completes all work orders in the complaint area and all

areas are returned to clean un-damaged condition. In the event, visible microbial growth

returns after cleaning, or if the area of growth is greater than 10 sq. feet, or visible

growth is located on porous materials (e.g. drywall, paper, ceiling tile, or fabric

furnishings), immediately contact the Environmental Health & Safety Department at

754-321-4200.

*When utilizing any district approved chemical it is important to ensure the

product is utilized in accordance to manufacturer’s labeled directions and

appropriate personal protection is worn.

Most IAQ complaints can be satisfied simply by completing these simple response procedures

as outlined above.

Wait 30 days after completing the steps above, if you receive an additional IAQ complaint for

the same area after the 30 days has expired, then an IAQ Assessment should be requested from

the Environmental Health & Safety Department.

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Indoor Air Quality Program (cont.)

Operational Procedures

1. In the event that the corrective measures identified above have not satisfactorily resolved an

occupant complaint, the location Administrator shall be notified and the complaint shall be

referred to Environmental Health & Safety by completing an IAQ Assessment Request.

2. An IAQ Assessment Team member from the Environmental Health & Safety Department

will contact you within 48 hours after receiving the request, to gather information and prioritize

the complaint.

3. An IAQ Assessment Team member will then conduct the IAQ assessment of the complaint

area in a timely manner.

4. The IAQ Assessment Team is responsible for reviewing the nature of a complaint,

identifying sources triggering a complaint and developing a recommended course of action to

remedy issues.

5. The written course of action will identify all issues posing an immediate health hazard,

identify and ensure appropriate measures are taken to protect the health and safety of all

building occupants, specify measures to be taken and individuals responsible for these actions.

6. All parties responsible for corrective actions will be identified as site-based custodial,

Physical Plant Operations, or Facilities & Construction, based on the nature and scope of work

to be completed. The Facilities & Construction Management department is responsible for

determining the most expedient manner to complete a scope of work requiring services of

Facilities & Construction.

7. Microbial damaged materials will be remediated utilizing the Environmental Protection

Agency’s “Mold Remediation in Schools and Commercial Buildings” guidelines. These

remediation specifications outline various levels of contamination and appropriate procedures to

remediate such contaminated materials.

8. The Environmental Health & Safety Department will maintain a database of all complaints

pertaining to IAQ issues. Information will be recorded identifying the nature of a complaint and

a recommended course of action to resolve these issues.

9. Thirty days after an IAQ Assessment is completed, a representative from the Environmental

Health & Safety Department will contact the party requesting an assessment to ensure all

recommended corrective actions were completed and the complaint was resolved.

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School Based Items to Reduce

Indoor Air Quality Problems

The following items and tasks can be done at the school to prevent indoor air quality

problems:

1. Ensure that air handler filters are the correct size and are sealed together inside

the air handler.

2. Check/replace air filters in accordance with District policy.

3. As soon as observed, remove mold from surfaces.

4. Do not put deodorizers or bleach inside air handler units.

5. Do not store used mops, cleaning equipment, or chemicals in the air handler rooms.

6. Keep air handler rooms clean. These rooms are part of the air conditioning

system.

7. Promptly report indoor air quality concerns.

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Universal Precautions

CFR 1910, 1030

The Code of Federal Regulation (CFR) requires that all employees working in

public buildings be aware of proper clean up techniques for biological and

hazardous materials.

Universal Precautions is an approach to infection control. According to the

concept of Universal Precautions, all human blood and certain human body fluids

are treated as if known to be infectious for HIV, HBV, and other blood borne

pathogens.

Work Practice Controls means controls that reduce the likelihood of exposure by

altering the manner in which a task is performed.

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Emergency Clean-Up Kit Instructions

KIT CONTENTS:

1 – Emergency Clean-up Powder (ECP) 1.5 oz. Packet

1 – pair heavy gauge seamless vinyl gloves with rolled cuffs

2 – water-resistant spatulas with formed handles

2 – large disposal bags with twist ties

2 – ECP registered germicidal cloth

1 – antiseptic hand towelette for personal hygiene

DIRECTIONS FOR USE:

1. Put on the protective gloves.

2. Open the ECP packet. Sprinkle the entire pouch of ECP evenly over the spill. Start

from the outer edges and work towards the center.

3. Wait for the spill to gel, approximately one to two minutes.

4. Take out the plastic disposal bags and open them up.

5. Roll down the tops of the bags until a cuff is formed which will hold the bags open.

6. Using the spatulas, scoop up the gel and place it in the first disposal bag.

7. Discard the spatulas in the disposal bag.

8. Close the first bag with the twist tie. Place the first sealed bag into the second bag.

9. Open the germicidal cloth and wipe off any residue. Discard it in the second disposal

bag.

10. Open the second germicidal cloth and thoroughly wipe down the contaminated surface

area. NOTE: Surface will be left moist with visible droplets of germicide.

11. Allow surface to air-dry (approximately 10 minutes).

12. Remove the gloves and place them in the second disposal bag.

13. Close the second disposal bag with the twist tie.

14. Wipe your hands with the antiseptic towelette.

15. Discard the disposal bag according to local regulations.

* At no time should a mop be used to clean up body fluids!!!

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Safety in Schools

Safety is avoiding accidents that cause human suffering and property loss. Only humans can

prevent accidents from happening. There are many reasons why accidents tend to

happen…sickness, stress, carelessness, and being tired. Environmental factors also play a role in

causing accidents, for example, noise, weather and air quality, along with other distractions can

create hazardous conditions.

Human errors tend to cause more accidents than equipment failures or other physical factors.

Most accidents can be prevented by learning and following safe working habits. Safe practices

are achieved by training (for example, lockout / tagout training) and action (for example,

wearing protective goggles). People cause accidents.

The best way to assure safety on the job is for workers to consciously practice safety. When

workers are taught to think constantly about maintaining safety, they tend to develop practices

and procedures to protect themselves. Recognizing unsafe conditions and correcting or

anticipating potential dangers and avoiding them become second nature to individuals who learn

to be aware of the need for safety. The goal of safety is to minimize the risk and identify areas at

their site that involve high risk of accidents.

There are three (3) main reasons that custodians should be concerned and conscious about

safety…they are (1) personal, (2) professional and (3) legal reasons. From a personal standpoint,

the custodian should try to avoid accidents because injury means possible loss of life or

livelihood. Being physically able to do the job and do it properly enables you to achieve

economic independence. The professional reasons, that the custodian should avoid accidents or

causing injury to others, is the cost to individuals or the employer. Poor safety practices may

cost the employer excessively. This may also cost you or your colleague’s job. There are also

legal reasons for safety. There are laws and regulations that require certain safety practices,

which every worker should be aware of that, both regulate and protect on-the-job activities.

There are federal, state and District regulations that relate to many of the safety practices in

school districts and community colleges.

Custodians can work safely by knowing general rules for safe work practices and developing

safe working habits. All employees should realize that basic safety regulations and practices are

for their protection, not to make the job more difficult. Some basic principles of safety that

should be followed are:

1. Accidents can be prevented if the cause is eliminated.

2. A good safety program must be supervised and evaluated.

3. Good safety habits and attitudes are learned.

4. It is good business to practice safety.

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Accidents and Injuries

Important facts about accidents and injuries in school settings:

 Audio-visual equipment that is not used properly accounts for thousands of

injuries in schools. Unsteady or wobbly A-V carts, along with the placement of

equipment on surfaces that are not stable, may cause equipment to fall and injure

staff and students. Using equipment with frayed wiring may cause serious

electrical shock or

injury.

 Boxes and materials that are stacked too high can also pose a risk of accident and

injury at school.

 Food service workers are threatened with slips, falls, cuts and

burns.

 Bus drivers are often injured because of improperly maintained

buses.

 Custodial/maintenance staff risk electrical shock and injury when equipment and

tools are not used properly or improperly maintained. Custodial staff also suffer

injuries from slips and falls on wet floors and sidewalks.

What You Can

Do

Good work practices and common sense are often the best weapons against

accidents and injuries. Here's some advice:

 In

the classroom:

Avoid stacking boxes and materials; avoid placing heavy objects

on high shelves. Report any frayed wiring on electrical equipment and avoid using

it until it is repaired. Don’t allow children to ride on A-V carts and place all

equipment on sturdy surfaces.

 In food service: Wipe up all grease and spills from floors immediately.

Wear non-skid/rubber-soled shoes. Don't remove machine-guards from

slicing equipment; keep knives sharp; know where fire extinguishers are kept and

how to use them; report any frayed or worn out plugs and faulty equipment

immediately to supervisors.

 In

custodial/maintenance

areas: Prevent others (as well as yourself) from walking

on freshly mopped or waxed floors. Report damaged equipment, frayed wires to

your supervisor immediately. Use equipment as instructed

by

the manufacturer.

Avoid stacking equipment, boxes and

materials.

 In buses and the bus

yard:

Don't rush your daily pre-trip check out; follow the

procedure every day. Report any faulty equipment to your supervisor

immediately.

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General Safety Guidelines

1. Avoid ragged or loose-fitting garments, open toed shoes or turned-up cuffs on

overalls.

2. Remove all finger rings before starting to work.

3. Use caution when using stairs.

4. Place materials only in designated places and in such a manner that they will not slide

or fall and injure anyone. (Minimum clearance of 24 inches from the ceiling)

5. Do not use unsafe equipment or expose oneself or the public to hazardous conditions.

Report any hazardous conditions to the principal or COMPASS.

6. Work according to instructions. Avoid experiments or "short cuts” that might cause

injury. Caution is the best safeguard against accidents.

7. When handling furniture, keep hands away from edges.

8. Store flammable materials in approved containers and rooms.

9. If asbestos is suspected, DO NOT HANDLE, and notify the Environmental Section

at Facilities. All Facilities Servicepersons are required to attend the Asbestos

Awareness Training and Lockout / Tagout course within 60 days of their initial date

of hire.

10. Do not purchase any equipment or supplies not authorized by the School Board.

11. Equipment is to be stored safely in storage closets when not in use. Do not use

electrical and mechanical rooms for storage.

12. Note that the Safety Data Sheet (SDS) can be found online at the following address:

http://www.broward.k12.fl.us/rmt/MSDS-PDF.html

13. Keep the Facilities Servicepersons Guidelines and Procedures Handbook accessible

at all times.

14. Always be aware of the safety of others when operating equipment.

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Electrical Safety Guidelines

1. Unless authorized, never tamper with, or attempt to fix electrical equipment or

fixtures.

2. Be careful when removing or replacing fluorescent tubes. Handle fluorescent

tubes carefully. Avoid inhaling the dust from broken tubes.

3. Examine the insulation and plugs on extension cords and equipment. Report

defects to the Supervisor immediately. If damaged, discontinue use immediately

and place out of service tag on equipment.

4. Use three conductors and grounded extension cords with proper rating for the tool

you are connecting.

5. When using an extension cord:

 never plug more than the specified number of amperes into the cord

 do not run the cords through doorways, windows, holes in the ceiling, wall

or floors

 never remove, bend or modify any metal prongs or pins

 do not use cords when you or the cords are wet

 do not plug one extension cord into another

 never drag or place objects over cords or walk on them

 always unplug them when not in use

 never use as a permanent power source

 never use defective equipment (such as a tool that overheats), or equipment

with a cracked, frayed, spliced or worn electric cord

 stay indoors during electrical storms and do not use any electrical equipment

when lightning is present. Lightning can cause accidents in many ways

besides a direct strike

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Safety in Cleaning

1. Do not put your bare hands into wastebaskets. Empty wastebaskets by turning them

upside down or changing the liner.

2. Use a brush and dustpan to clean up any broken glass.

3. Use doorknobs when closing or opening doors.

4. Keep the vacuum hose and extension cord of the vacuum cleaner or scrubbing

machines as near the wall as possible. Always keep extension cords out of water.

In wet areas, cords should be plugged into GFCI protected electrical outlets where

available.

5. If you have any questions about the operation of power equipment, see your Head

Facilities Serviceperson.

6. Always wear appropriate non-skid footwear.

7. Never run on slippery floors.

8. Clean up any slippery spot on the floor or sidewalk as soon as possible.

9. Avoid leaving equipment, mops, brushes, or pails in hallways, doorways, or stairs.

10. Don't try to wring mops with your hands, use the wringer that is provided.

11. When washing floors, use the wet floor sign barriers or cones with plastic chains.

12. Cleaning chemical containers are to be labeled properly at all times.

13. Wear rubber gloves and goggles when handling chemicals or other substances

harmful to the skin.

14. When handling human waste, use emergency clean-up kits.

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Lifting Safely

1. Size up the load. If there is any doubt in your mind as to your ability to lift it, get

help. The use of a dolly or cart is recommended for long distance moves of heavy

objects.

2. Ask for help when it is necessary to lift any object which, because of its weight, size

or shape is difficult to handle or is likely to cause injury.

3. Use proper lifting techniques. (see page 30)

4. Make sure your footing is secure.

5. Place your feet close to the base of the object to be lifted.

6. Get a firm grip and position your feet 6 to 12 inches apart.

7. Bend at the knees, not at the back.

8. Keep your back straight.

9. Lift slowly and evenly with your leg muscles and not with your back muscles.

10. Keep the object as close to your body as possible.

11. Set objects down in the same manner as you picked them up, but in reverse.

12. Avoid twisting your back when lifting. If you must change direction while lifting,

pivot with your feet and turn your entire body to change direction.

13. Perform movement smoothly and gradually.

14. When lifting, your hands should be dry and free of grease.

15. Wear protective gear, such as gloves, protective footwear and other clothing, if the

load required special handling.

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Figure 4. Keep the load close

to the body.

Figure 2. Check the route.

Figure 3. Wear proper

protective gear if needed.

Figure 1. Size up the load.

Lifting Techniques

Figure 6. Bend knees to put

down the load.

Figure 5. Never twist the

Figure 8. Practice teamwork.

Figure 7. Get a firm footing

and take a good grip.

keep

back

straight

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Avoiding Slips, Trips, and Falls

1. Water, oil and other liquids should be immediately cleaned up from the floor using a

mop, bucket, oil dry materials, sand, paper towels or cloth materials. Use caution

signs and/or cones to warn of slippery areas.

Caution: Schools should not permit students to use mops for clean-up purposes.

2. Lights should be turned on before entering a dark room.

3. To prevent slipping, pick up all foreign objects from all walking surfaces.

4. Be sure that mats on carpets and tile lie flat on the floor.

5. Take short steps. Walk slowly and use handrails when you have to walk on slippery

surfaces or in congested areas.

6. Keep drawers and doors closed.

7. Wear closed-toe, non-slip-soled shoes.

8. When using stairs or steps, take one step at a time and use handrails.

9. Do not block your view by carrying or pushing objects so large that you cannot see

where you are going.

10. Do not jump from truck beds, platforms, scaffolds or other elevated places.

11. Do not tilt chairs back on two legs.

12. Avoid wet, slick or oily areas by walking around them.

13. Do not extend electrical or other cords across doorways, aisles, landings or pathways.

14. Clean up or report all spills.

15. Keep your hands at your sides, not in your pocket.

16. As you walk, check your path for anything sticking out at floor level (tools, pipes,

drawers, etc…)

17. Watch out for uneven floor surface and problem areas such as drains or manholes

18. WALK – DON’T RUN!! WALK – DON’T RUN!! WALK – DON’T RUN!!

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Ladder Safety

1. Select the right ladder for the job. Check for weight limits or duty rating. Read and

follow meeting instruction and safety guidelines.

2. Do not use wood ladders.

3. Do not use desks or chairs in place of ladders.

4. Inspect ladders to be sure the rungs are solid, tight, clean, and that the rails are not

cracked.

5. Avoid using any ladder with weak or damaged rails, steps, rungs or braces.

6. Before using any ladder, know how it operates and its design purpose.

7. Open step ladders fully and lock the spreaders. Ensure the ladder extends above roof

at least one body length.

8. Place safety cones with chains or yellow caution tape around the climbing area.

9. Never allow more than one person on a ladder.

10. Ensure firm footing for the ladder.

11. Use the 4 to 1 rule in setting up extension ladders. It is easy to figure since the rungs

on most ladders are one foot apart. Count the rungs up to where the ladder rests on

the wall. If it is 16 feet, set the ladder base 4 feet from the wall.

12. Never use a metal ladder when working around electricity.

13. Face the ladder while climbing up and down. Hold on with both hands. Do not place

your hands on the rung to climb. Place your hands on the side rails. Carry tools or

supplies in your pockets or haul them up with a line.

14. Move the ladder frequently instead of reaching over too far. Follow the rule of

keeping your belt buckle between the side rails.

15. Carry the ladder with the front end high enough to clear anyone ahead of you.

16. Never stand on the top of a stepladder it is dangerous, get a longer ladder or platform

when necessary.

17. When working on a ladder in a doorway, ensure that the door is secured in position,

either locked or blocked open. Ensure work area is protected by caution tape.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

Ladder Safety (cont.)

18. Never rest a ladder against window glass or sash.

19. When carrying a ladder, get someone to go ahead of you and open doors, and to help

you maneuver around corners. Keep clear of lighting fixtures.

20. Before leaving or moving a ladder, make sure to remove all tools and materials from

it.

21. Unless the need is urgent, avoid using a ladder in strong winds.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

FIRST AID POLICY

Reference School Board Policy 5303

5303

FIRST AID

"FIRST AID" IS DEFINED AS THE EMERGENCY CARE OR TREATMENT GIVEN TO

AN ILL OR INJURED PERSON BEFORE REGULAR MEDICAL AID CAN BE

OBTAINED. THE SCHOOL DISTRICT SHALL ESTABLISH AND MAINTAIN A

SYSTEM TO PROVIDE EMERGENCY CARE TO ILL OR INJURED STUDENTS

AND/OR PERSONNEL.

Authority: FS 230.22

FS 402.32

FAC 10D-84.17

FS 232.246

FS 235.06

FS 233.067

Policy Adopted: 11/13/69; 1/20/04

Policy Readopted: 9/5/74; 7/19/94 Rules Amended: 9/18/75; 7/19/94; 8/15/95

RULES:

I. TRAINED PERSONNEL AND RESOURCES

A. Each school and district facility shall have a minimum of two individuals with current

certification in First Aid and CPR/AED.

B. Each school shall annually provide professional development and training to all faculty

and staff on Universal Precautions.

C. Each school shall maintain a copy of the Health Services Manual, available from Health

Education Services, and the Emergency Preparedness Manual, available from the Safety

Department or on-line at www.broward.k12.fl.us/safetydepartment.

D. Any school considering the purchase of or accepting a donation of AED equipment

should first consult with the Safety Department.

II. FIRST AID SUPPLIES/HEALTH ROOM

A. Schools shall provide the required first aid supplies. The First Aid Section of the Health

Services Manual lists the necessary supplies and designated locations for which First

Aid Kits are required.

B. Each school shall have a designated area to be used solely as a health room/clinic,

which shall be located on the ground floor and is accessible according to the American

Disabilities Act (ADA).

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

FIRST AID POLICY (cont.)

III. EMERGENCY INFORMATION/PROCEDURES

A. Most emergencies happening at school are not life threatening. However, the possibility

that one might occur requires that everyone working in a school know what categories

of emergencies require immediate treatment. All school personnel should know how to

access 9-1-1. At a minimum, Emergency Information Posters need to be displayed in

the health room, the main office, the cafeteria and the physical education areas of the

school. All information on the poster must be current. Emergency Information and 9-1-

1 Posters are available from the Safety Department or online at

www.broward.k12.fl.us/safetydept.

B. Everyone in a school should know the following 9-1-1 procedures:

1. Obtain an outside line and dial 9-1-1.

2. Begin CPR/AED or administer First Aid; call the parent/guardian or the

designee listed on the student's emergency card.

3. Call the principal/district department head who will notify Senior Management.

4. Complete a Student Accident Report on the AS 400 screen on-line, and follow

the directions for a 9-1-1 call.

5. If an AED unit is used, notify the Safety Department to request replacement

pads.

6. In the event the parent of a seriously ill or injured student cannot be located

within a reasonable time, Emergency Medical Services (EMS) will determine if

transporting to a local hospital is indicated.

7. If it becomes necessary to take the student to the hospital before the parent or

guardian has been located, the principal or designated staff member must

accompany the student in the ambulance and remain with the student until the

parent or guardian arrives. Designee must be a school board employee.

8. The school representative should bring to the hospital the student's Emergency

Information Card and all available information regarding the nature and extent

of the injury or illness.

9. If the parent of a student who has suffered a minor accident or illness cannot be

located, and the persons listed on the student's emergency card cannot be

located, then the student should remain in school until the regular dismissal.

10. A death on the school premises must be reported immediately to the

Superintendent, the District's Special Investigative Unit, Risk Management and

the proper law enforcement agency

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

EQUIPMENT GUIDELINES

Below are some recommendations for using equipment normally found in schools. The

list is not comprehensive, but should help you become aware of the uses and concerns

in using the equipment.

Low Speed Electric Scrubber/Polisher (T-Machine)

• make sure the cord is not wrapped around your feet

• make sure that the handle is adjusted to the proper height

• make sure the plug end has the grounding prong

• use the correct size and color pad

• make sure machine is cleaned after use daily

• _____________________________________

Electric Burnisher

• make sure you don’t apply too much pressure and burn the floor

• make sure you are using the correct pad

• remember the burnisher is not a stripper

• use the correct size and color pad

• make sure machine is cleaned after use daily

• _____________________________________

Carpet Extractor

• make sure the brushes are working

• make certain you use the correct shampoo and defoamer

• make sure the jets are not clogged

• ensure the plug end has a grounding prong

• make sure machine is cleaned after use daily

• _____________________________________

Wet-n-Dry Vac

• make sure that you are using the correct wand

• make sure that you use the correct filter for the wet/dry system

• ensure the plug end has a grounding plug

• make sure machine is cleaned after use daily

• _____________________________________

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EQUIPMENT GUIDELINES (cont.)

Pressure Cleaner

• make sure that you check for gas and oil

• check that the switch is in the “on” position and that you pull the choke out

when the engine is cold

• make sure that the water is turned “on” before starting the engine

• make certain to wear goggles or a face shield

• make sure machine is cleaned after use daily

• _____________________________________

Vacuums

• make certain that the bag is emptied when half full

• make certain that the cord is not frayed or coiled

• make certain that you use the proper belt and that it is properly attached

• ensure that the beater brush turns freely

• make sure machine is cleaned after use daily

• _____________________________________

Propane Stripper

• make sure you turn on and off propane properly

• never store propane inside building! Always keep it inside proper flammable

cage!

• make sure you turn key on and off when starting and finishing (not doing so

could lead to dead battery)

• make sure machine is cleaned after use daily

• _____________________________________

Propane Burnisher

• make sure you don’t apply too much pressure and burn the floor

• make sure you are using the correct pad

• remember…. the burnisher is not a stripper

• make sure you turn key on and off when starting and finishing (not doing so

could lead to dead battery)

• make sure machine is cleaned after use daily

• _____________________________________

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

EQUIPMENT GUIDELINES (cont.)

Walk-Behind Floor Scrubber & Riders

• make sure you are using the correct pad

• make sure you turn key on and off when starting and finishing (not doing so

could lead to dead battery)

• check screens and filters regularly

• make sure machine is cleaned after use daily

• _____________________________________

Somat/Compactor

• make sure that the switch is in the “off” position

• make certain that the blades are sharpened regularly

• check that glass products, aluminum cans, etc., are not in the machine

• make sure machine is cleaned after use daily

• _____________________________________

Lawn Equipment

• check gas and oil, spark plug, and that blades are sharpened

• make certain you wear boots, safety goggles and gloves

• make sure machine is cleaned after use daily

• _____________________________________

Washer/Dryers

• make certain that on gas models, the pilot light is lit

• make certain that the breakers are on

• make certain that the filter is cleaned before and after each use

• make certain the hose connections are tight

• make sure machine is cleaned after use daily

• _____________________________________

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

Pressure Cleaning Safety Tips

Fluids under high pressure can penetrate the skin and cause serious injury.

If any fluid appears to have penetrated the skin, get emergency medical care at once! Do

not treat it as a simple cut. Tell the attending physician exactly what fluid was injected.

Have your physician contact the National Poison Control Network; (412) 681-6669

ALWAYS…

• wear goggles or a face shield to protect your eyes.

• shut off the unit and open the trigger-gun, to release the pressure before removing the spray

tip or before servicing the unit.

• make sure that the water is running before starting the machine.

NEVER…

• point the spray gun at anyone or at any part of the human body.

• put your hand or fingers over the spray tip.

• try to stop or deflect water leaks from the machine with your hands or body.

• exceed the pressure rating of any component in the system. Always use accessory items and

system components that will withstand the pressure developed.

• alter or modify this equipment. Your personal safety, plus the proper functioning of the

equipment, is at risk.

• attempt to operate the system without water or with an inadequate water supply.

• attempt to operate the water heater, if so equipped, without the water running to the unit.

• allow children or untrained adults to operate the machine. Keep children and all nonessential

personnel at a safe distance when using the machine.

• leave a pressurized unit unattended. Always shut off the unit and relieve the pressure before

leaving the machine

• clean the machine using its own spray. Damage may occur to components from high pressure

spray and increase the potential for electric shock.

• spray flammable liquids. Do not operate the unit where combustible fume or dust may be

present.

• spray toxic chemicals such as insecticides or weed killer. Do not use chemicals, which are

not compatible with the machine.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

CHEMICAL DISPOSAL GUIDELINES

Knowing how to safely and properly dispose of chemicals and other hazardous

substances that are used on the job by custodians is very important. The Environmental

Protection Agency (EPA) is charged with overseeing many aspects of safety within the

workplace. The EPA has established a manifest system, which requires the waste

generator to keep detailed records and to report to the agency. Under these guidelines, a

chemical and all the wastes generated from it are the responsibility of the purchaser from

the cradle to the grave. Even if a disposal company is hired, the ultimate responsibility

for the chemical is still the purchaser’s.

No one should use any substance, even household products, without understanding what

dangers exist and how to use the product safely. Chemical substances should be used only

in the manner and for the purpose for which they were intended. Before using any

chemical, the employee should learn about possible hazards, disposal and emergency

treatment measures, and handling procedures. All of this information can be found on

either the label on the product or its Safety Data Sheet (SDS), which should be available

at each site using a chemical. Improper disposal of substances such as cleaning chemicals

used on the job can cause serious problems. The Materials Safety Data Sheets contain

information about safe disposal procedures for the chemical substances used.

The following guidelines are to be followed when disposing of chemicals:

• Diluted water solutions of most chemicals may be poured down the sanitary drain.

• Place excess solid chemicals in a designated container for future disposal.

• Outdated diethyl ether should not be handled. If you have a container of outdated

ether, have your administrator call the Chemical Manager in the Risk Management

and Safety Department to arrange for removal.

• Dispose of flammable liquids in a separate container.

• All unlabeled, outdated, prohibited, hazardous chemicals must be tagged with red

tape for disposal. These tagged chemicals are to be left on the shelf and not

transferred to another area.

• The Chemical Disposal Form must be completed and sent to the Chemical Manager

in Risk Management and Safety before a removal date will be scheduled.

• Never flush corrosive or volatile materials into the sewage system.

• Always discard unused portions of mixed chemicals unless information on the label

specifically states the mixture may be kept for later use. If this is done, label and store

the mixed solution properly.

• In case of spills, properly dispose of materials (such as paper towels or cloths) used

to clean up the spill.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

Chemicals Used In Broward County Schools

Disinfectant Detergent (Wexcide 128)

Description: a strong chemical cleaning product, which kills germs

Used for: cleaning bathrooms, sinks, water fountains, clinics, bodily fluids, blood borne

pathogens, locker rooms, etc.

Neutral Floor Cleaner (Nukleen)

Description: a non-acidic, non-alkaline floor cleaner

Used for: only for cleaning vinyl tile.

All Purpose Cleaner (Clean by Peroxy 15)

Description: a chemical for general cleaning use

Used for: cleaning tabletops, counters and furniture

Gloss Restorer (Spit Shine)

Description: a liquid compound, which fills tiny cracks and scratches in waxed floors

Used for: high speed burnishing (It is used between stripping operations to prolong the wax

floor life).

Toilet Bowl Cleaner (NABC)

Description: a non-acidic liquid cleaning compound

Used for: cleaning stains from inside toilet bowls- Do not use toilet bowl cleaner for daily

cleaning/sanitizing. Use disinfectant detergent for this purpose.

Window Glass Cleaner (Clean by Peroxy 15)

Description: a mild liquid cleaning agent

Used for: cleaning any glass, Plexiglas or mirrored surface

Tile and Grout Cleaner (Clean by Peroxy 15 and Victoria Bay Tile & Grout Cleaner)

Description: a cleaning compound for ceramic tile and grout

Used for: cleaning dirty grout and stains trapped in the grout and tile

Degreaser

Description: a heavy-duty all-purpose cleaner

Used for: removing finger and handprints, crayon and heavy traffic build-up

Green All Purpose Cleaner (Clean by Peroxy 15)

Description: a peroxide based product

Used for: light cleaning of table tops, counters, doors, etc…

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Chemicals Used In Broward County Schools (cont.)

Wax Stripper (Bare Bones)

Description: an emulsifying agent

Used for: removing floor wax

Wax (NCL ONE)

Description: a sealing agent for vinyl tile, and terrazzo flooring

Used for: protection of vinyl tile flooring and providing a shiny appearance

Graffiti Remover

Description: an acetone-based chemical, which emulsifies ink-based products

Used for: removing graffiti

Chewing Gum and Adhesive Remover

Description: a toluene-based chemical, which breaks down gum and adhesives

Used for: removing gum from carpeting, floors, etc.

Rust Remover (Victoria Bay)

Description: an acid-based compound

Used for: removing rust stains

Odor Eliminator (Consume Eco-lyzer)

Description: an enzyme, which eats odor

Used for: eliminating odors

Carpet Extraction Shampoo (Clean by Peroxy 15 and Spartan Extraction II)

Description: a concentrated liquid

Used for: extraction soil from carpet

Defoamer

Description: a silicone-based product

Used for: to break down foam

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

How to Use Wex-Cide 128 One-Step

Germicidal Detergent

For all disinfection, including classrooms, bathrooms, locker rooms, cafeterias, and

offices, use Wex-Cide 128 at a dilution of 1 ounce per gallon of water

(automatically

diluted when using the portable dispensing unit).

DO NOT MIX WEX-CIDE 128 WITH OTHER CHEMICALS.

Directions for Use

1.

Apply Wex-Cide 128 with spray bottle to surface to be disinfected.

Application can be

done by spraying solution onto surfaces.

2.

Wex-Cide 128 can also be applied from spray bottle to the surface or with a cloth, sponge,

brush, or mop to

the point of saturation.

Wex-Cide 128 can also be applied by pouring solution onto surfaces or immersion of items

may be done

only when the solution is intended for all surfaces.

Do not pour solution onto of immerse items or equipment not intended to be saturated.

3.

Remove gross soiling, if any, before final application of Wex-Cide 128.

4.

After applying Wex-Cide 128, allow to air dry for the contact time of 10 minutes.

5.

Wex-Cide 128 can be used in cafeterias and food service areas. Examples of high

touch items for

disinfection: tables and chairs, door handles, light switches, chilling

units, freezer handles, surfaces of

appliances and waste bin lids. These surfaces do not

need to be rinsed.

6. Food Contact Surfaces

Rinsing with water is necessary only for surfaces that come in direct contact with food

such as during

preparation or storage. Food contact surfaces must be rinsed with water.

Example of food contact surfaces:

Plates, Utensils, Chopping Boards, Food Storage Bins, Food preparation tables, Slicers, Baking

Sheets

Stability of Use-Solution: Wex-Cide 128 has an extended shelf life after dilution. Although

stability has been

demonstrated for longer periods, Wexford Labs recommends that no user

prepared solutions be stored (under

normal conditions) for periods greater than three months.

* Consult SDS sheet and Precautionary Statements for further information.

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SANITATION AND HOUSEKEEPING

In schools, “sanitation” is the type of cleaning designed to provide a safe, healthy learning

environment. “Housekeeping’ covers tasks done to improve the appearance and usefulness

of an area. Sanitation and housekeeping are extremely important in every area where

people live, work, or play. This is particularly true in schools, where large groups of people

spend a great amount of time. Sanitation and housekeeping:

• Help make a school a healthy, safe place

• Provide an attractive, productive workplace

• Lengthen the useful life of the school facility and its furnishings

Clean, appealing surroundings play a large part in fulfilling the goals of a school. These goals

include helping students learn to be useful members of society.

Custodian’s Role in sanitation and housekeeping

School custodians are vital to all sanitation and housekeeping activities in the school. They

have the greatest responsibility for tasks in this area. These tasks can have immediate, visible

results. They can also have a long-range impact on the health of everyone in the building. The

custodian’s main goal in a school is to maintain a clean and sanitary learning facility, one that

provides a good educational and work environment. While everyone in a building may or may

not be aware of the importance of sanitation, school administrators should understand the effect

it has on the school very well. The professional custodian should take pride in doing sanitation

and housekeeping duties well. The next section will provide a general working knowledge of

many important topics and tasks, such as:

 Sanitizing areas like food service, water fountains and locker rooms

 Cleaning of special types of surfaces, such as glass and carpet

 Proper waste disposal, and

 Control of some building pests

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

TOP DOWN CLEANING PROCEDURES

BATHROOMS

1. WASH ALL A/C VENTS/RETURNS AND ALL SURROUNDING CEILING TILES

AND GRIDS

2. HI AND LOW DUST FROM TOP TO BOTTOM AND ALL CORNERS

3. WASH LIGHT DEFUSERS COVERS INSIDE AND OUT & REPLACE BURNED

OUT BULBS AND WIPE OUT ALL COBWEBS

4. WASH AND SANITIZE WALLS/RECEPTACLES COVERS

5. SANITIZE URNIALS/TOILETS/TOILETS SEATS

6. CLEAN/POLISH MIRRORS/BRIGHT WORK

7. WASH DOOR/DOORFRAMES & POLISH KICK PLATE

8. EMPTY TRASH CANS AND WASH WITH DISINFECTANT & WATER

9. USE DOODLE BUG ON ALL EDGES/CORNERS AND AT THE BASE OF ALL

TOILETS AND URINALS

10. SCRAPE UP ANYTHING STUCK TO FLOOR/GUM ETC.

11. SWEEP FLOOR/PICK UP TRASH

12. USE SCRUBBER ON FLOOR AND MOP UP EXCESS WATER AND CHEMICALS

CLASSROOMS

1. WASH AND SCRAPE GUM/GLUE/ETC ON ALL STUDENT DESKS AND STACK

IN HALL

2. WASH ALL STUDENT CHAIRS AND STACK IN HALL

3. WASH AND SCRAPE GUM/GLUE/ETC ON ALL TABLE AND STACK IN HALL

4. WIPE &CLEAN ALL COMPUTER AND COMPUTER TABLES & PLACE IN

HALL

5. WIPE &CLEAN TEACHERS DESK/CHAIR & PLACE IN HALL

6. WASH ALL MOVABLE CABINETS/BOOKS SHELVES & PLACE IN HALL

7. WASH ALL A/C & RETURN VENTS/SURROUNDING TILE AND GRIDS

8. REPLACE A/C FILTERS AS NEEDED

9. WASH LIGHT DEFUSERS COVERS INSIDE AND OUT & REPLACE ALL

BURNED OUT BULBS AND WIPE OUT ALL COBWEBS

10. HI AND LOW DUST FROM TOP TO BOTTOM AND ALL CORNERS

11. REPLACE ALL STAINED /BROKEN CEILING TILES

12. WIPE &CLEAN ALL MAPS

13. WIPE &CLEAN ALL WHITE BOARDS

14. WASH ALL WINDOWS/WINDOW SCREENS & WINDOW SILLS

15. WASH ALL DOORS/ WINDOWS/DOORFRAMES AND POLISH KICK PLATES

16. WIPE &CLEAN FIRE EXTINGUISHERS

17. WASH ALL WALLS & RECEPTACLES COVERS

18. EMPTY PENCIL SHARPENERS

19. WASH SOAP DISPENSERS/PAPER TOWER HOLDER & WALL ABOVE

COUNTER

20. WASH ALL COUNTER TOPS & SINKS

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TOP DOWN CLEANING PROCEDURES (cont.)

21. WASH ALL CABINETS INSIDE & OUT INCLUDING DOORS

22. WASH ALL BASEBOARDS

23. EMPTY ALL TRASH CANS AND WASH WITH DISINFECTANT

24. SCRAPE UP ANYTHINGS STUCK TO FLOOR/GUM ECT.

25. SWEEP ALL FLOORS AND PICKUP ALL TRASH

26. REMOVE ALL TRASH TO DUMPSTER

27. STRIP AND WAX ALL FLOORS

28. SHAMPOO ALL CARPETS AND MATS

29. RETURN FURNITURE TO ROOM AND SET UP

CORRIDORS

1. WASH ALL A/C & RETURN VENTS/SURROUNDING TILE AND GRIDS

2. WASH ALL LIGHT DEFUSERS COVERS INSIDE AND OUT & WIPE OUT ALL

COBWEBS/REPLACE ALL BURNED OUT BULBS

3. REPLACE ALL STAINED /BROKEN CEILING TILES

4. HI AND LOW DUST FROM TOP TO BOTTOM AND ALL CORNERS

5. WIPE &CLEAN ALL BULLETIN BOARDS

6. WASH ALL WINDOWS/WINDOW SILLS

7. WASH ALL DOORS/DOOR WINDOWS/DOORFRAMES AND POLISH KICK

PLATE

8. WIPE & CLEAN FIRE EXTINGUISHERS & CABINETS

9. WASH ALL WALLS & RECEPTACLES COVERS

10. WASH ALL BASEBOARDS

11. SCRAPE UP ANYTHINGS STUCK TO FLOOR/GUM ECT.

12. SWEEP ALL FLOORS AND PICKUP ALL TRASH & REMOVE ALL TRASH TO

DUMPSTER

13. MAKE SURE TO DAMP ALL DOORS BEFORE STRIPPING AND WAX ALL

FLOORS

14. SHAMPOO ALL CARPET MATS

STAIRWELLS

1. WASH ALL A/C & RETURN VENTS/SURROUNDING TILE AND GRIDS

2. WASH ALL LIGHT DEFUSERS COVERS INSIDE AND OUT& WIPE OUT ALL

COBWEBS

3. HI AND LOW DUST FROM TOP TO BOTTOM AND ALL CORNERS

4. WASH ALL WINDOWS/ WINDOW SILLS

5. WASH ALL DOORS/DOOR WINDOWS AND POLISH KICK PLATE

6. WASH ALL WALLS & RECEPTACLES COVERS AND WIPE AND SANITIZE

ALL HANDRAILS

7. WASH ALL BASEBOARDS

8. SCRAPE UP ANYTHINGS STUCK TO FLOOR/GUM ECT.

9. SWEEP FLOOR AND PICKUP TRASH

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TOP DOWN CLEANING PROCEDURES (cont.)

10. REMOVE ALL TRASH TO DUMPSTER

11. STRIP AND WAX FLOOR

12. SHAMPOO ALL MATS

ELEVATORS

1. WASH AND SANITIZE ELEVATOR WALLS /DOORS POLISH ALL STAINLESS

STEEL

2. SCRAPE UP ANYTHING STUCK TO FLOOR/GUM ETC.

3. STRIP AND WAX FLOOR

CAFETERIA/KITCHEN

1. WASH ALL A/C & RETURN VENTS/SURROUNDING TILE AND GRIDS

2. WASH ALL LIGHT DEFUSERS COVERS INSIDE AND OUT& WIPE OUT ALL

COBWEBS

3. HI AND LOW DUST FROM TOP TO BOTTOM AND ALL CORNERS

4. WASH ALL WINDOWS/WINDOW SCREENS, WINDOW SILLS

5. WASH ALL DOORS/DOOR WINDOWS/FIRE EXTINGUISHERS/POLISH KICK

PLATES

6. WASH ALL WALLS & RECEPTACLES AND COVERS

7. WASH ALL BASEBOARDS

8. SCRAPE UP ANYTHING STUCK TO FLOOR/GUM ETC.

9. CLEAN EXPANSION JOINTS IN FLOORS

10. SWEEP ALL FLOORS/BEHIND FIRE DOORS & PICKUP ALL TRASH

11. TAKE ALL TRASH TO DUMPER

12. STRIP AND WAX ALL FLOORS

13. SANITIZE AND SCRUB KITCHEN FLOOR

With top down cleaning procedures, the most logical place to start is the ceiling. Cleans the

wall next, followed by the windows. The furniture and fixtures should then be cleaned, and the

last general area to be cleaned would be the floor or the carpet.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

Daily Responsibilities:

General Building

1. Base molding is cleaned every time the hard surface floor is mopped.

2. Chalk rails are cleaned daily.

3. Wash all countertops and cabinets in assigned area daily.

4. Walls, doors, frames and thresholds are cleaned daily.

5. Elevator floors are cleaned daily. Stainless steel elevator doors and walls are spot

cleaned and polished as needed.

6. Obscenities and graffiti are removed as quickly as possible, preferably before students

arrive.

7. Vinyl, ceramic, terrazzo and quarry tile are wet mopped daily and are refinished

(waxed) at least annually.

8. Carpets are vacuumed daily.

Carpets are maintained in a manner, which will provide for continuing

compliance with applicable flammability standards (SREF 5.5 (I) J (5)).

9. All gym floors will be dust mopped daily.

10. Interior waste containers (wastebaskets, garbage cans, etc.) are emptied daily and

cleaned when needed. Liners are replaced daily.

11. Slop sinks are cleaned daily and maintained in good operating condition at all times.

12. Outside corridors are cleaned as needed. This includes picking up of all debris and

sweeping or blowing off the area.

13. Outside entrances are cleaned and picked up daily. Entrance mats are swept or

vacuumed and entrance glass is cleaned on both sides daily. Recessed mats are

removed and the recessed area cleaned weekly or more often as necessary.

14. Playgrounds and sidewalks must be kept clean daily to prevent the tracking of sand

and dirt into the facility.

15. Palm fronds, tree branches, trash and debris must be picked up daily on the

entire campus!

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

Daily Responsibilities:

General Building (cont.)

16. Sink and countertops are cleaned daily.

17. Door hardware is checked daily. Panic hardware is to be kept in working order at all

times. If it is not in working order, notify your supervisor to make the repairs.

18. Shop areas are dusted and swept daily. The floors are kept free of waste, grease and

obstructions.

19. Stairways are cleaned daily.

20. Windows are inspected for broken glass daily.

21. Water fountains, sinks and surrounding counter tops are sanitized daily.

22. Empty pencil sharpeners daily as needed.

23. Replace all burned out bulbs in assigned area. In the event that the fixture still doesn’t

operate after replacing new bulbs, insert a post-it notes on the inside of the fixture

cover and inform your supervisor immediately.

24. Restock and fill soap, paper towel, and toilet tissue dispensers daily. Inform your

supervisor of any broken or missing dispensers in your assigned area immediately.

25. Inform your supervisor of any needed repairs or work orders in your assigned area.

26. Perform daily sanitation procedure on all restrooms!

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

Weekly Responsibilities:

General Building

1. Auditorium and stage areas are cleaned at least weekly.

2. Cobwebs and mud dauber nests are removed from hallways, and classroom ceilings

are cleaned of cobwebs.

Door hinges, door closer, locksets, and holdback devices

are checked weekly for loose or missing screws and adjusted

and lubricated as needed. Major repairs are reported

to the appropriate department. (SREF. 5.5 (8C)).

3. “Low dust” with a disinfectant detergent dampened or microfiber cloth. Begin to the

right of the entrance door and work in a counter-clockwise direction around the room

dusting all of the flat dust-collecting surfaces. A left-handed person would reverse

this direction.

4. Close and lock windows before dusting the window ledges. Make a note of any

broken glass that needs repair. Reporting damage and building security are part of

your responsibilities.

5. A/C vents, Returns and Wall Unit Grill Covers are recommended to be serviced

monthly or at the first signs of dust build up.

6. Ceiling tiles around A/C vents are to be dusted / wiped down. All light fixtures

around A/C vents are recommended to be serviced periodically or at the first signs of

dust build up.

7. VCT flooring in hallways are to be high speed burnished at least once a week.

8. Perform weekly sanitation procedure in all restrooms.

9. Roof drains and covered walkways are to be cleaned of leaves, debris, paper, balls,

etc…, including mold and mildew.

10. Clean, organize and restock Facilities Serviceperson storage rooms and Facilities

Serviceperson service areas.

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Monthly Responsibilities:

General Building

1. Filters should be checked every month, and changed earlier than recommended

intervals, based on site conditions.

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Semi-Annual Responsibilities:

General Building

The interiors of windows are washed at least semi-annually.

(SREF 5.5 18 (A))

1. Window interiors and exteriors are cleaned periodically.

2. Window operators are checked semi-annually and minor adjustments (including

lubrication) are performed to keep equipment in operation.

Annual Responsibilities:

General Building

1. Blinds and other window coverings are cleaned at least annually.

2. Ceilings are cleaned annually.

3. All furniture is cleaned at least annually. All loose screws and fastenings are

tightened. Worn or missing glides are replaced.

4. Light fixture bulbs or tubes are cleaned at least annually and changed as needed.

5. Window screens are removed and cleaned at least semi-annually. They are also kept

in good repair.

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Cleaning Checklist

General Building

Daily

Weekly

Monthly

Semi-

Annual

Periodically

(as needed)

Auditorium/Stage

X

Base Molding

X

Blinds

X

Cafeteria/Dining Area

X

Ceilings

X

Chalkboard/Rails

X

Clinics

X

Doors, Frames, Thresholds,

Vision Panels

X

Duct Systems (registers)

X

Elevators

X

Exterior, Interior Walls

X

Floor Coverings: Cement, Carpet,

Terrazzo, Quarry and VCT

X

Furniture

X

Gym Floors

X

Interior Waste Containers

X

Light Fixtures

X

Bulbs or Tubes

X

Mop Sinks

X

Outside Corridors

X

Outside Entrances and Mats

X

Screening

X

Shops (wood, automotive)

X

Stairways

X

Tackboard

X

Walkways, Roof Overhang

X

Windows

X

Window Operators

X

Special Areas

Daily

Weekly

Monthly

Semi-

Annual

Periodically

(as needed)

Ceramic Tile

X

Counters

X

Door/Hardware

X

Drains and Flush Traps

X

Drinking Fountains

X

Fixtures

X

Laboratories

X

Showers

X

Soap/Paper Dispensers

X

Toilet Rooms

X

Trash and Waste Removal

X

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CLASSROOM/CORRIDOR/OFFICE

CLEANING PROCEDURES

The general cleaning of a school building is very important. Usually, these areas are the

first stop for faculty, staff and students. The cleaning of these areas is a representation

of everyone involved with the school. It should be well organized and the proper tools

and supplies used. Much time and effort will be saved if adequate cleaning supplies,

equipment and methods are followed. Cleaning methods will vary sometimes due to the

location of the school and the type of surface being cleaned. This handbook will

provide a cleaning checklist that focuses on two main types of cleaning:

 Routine, which is daily, twice a week, or weekly, and

 Periodic, which is usually done on a monthly, quarterly, semi-annually, or

annually basis

The frequency of performing each of the above tasks will depend primarily upon

individual school needs and environmental factors, but some tasks must be completed a

minimum frequency to times.

Equipment and Supplies

 Dust mop  Vacuum cleaner

 Lobby broom and dust pan  Dusting tool

 Wet mop  Bucket with wringer

 Small pail  Scrub sponge

 Rubber gloves and goggles  Microfiber Cloth

 Putty knife  Wet floor sign

 Trash can liners  Paper towels

 Disinfectant cleaner  Neutral floor cleaner

 Gum remover  Carpet spotter

 Hand soap  Toilet paper

 All-purpose cleaner  Graffiti remover

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Classroom/Corridor/Office:

Daily Tasks

1. Empty pencil sharpener(s).

2. Clean windowsills and chalk rails.

3. Empty trash and change liners in all of section and clean counters as needed.

4. Vacuum/sweep floors/stair treads, landings. Spot clean walls, doors, windows and

doorframes.

5. Spot mop all tile floors as needed.

6. Sweep/mop/spot wash walls/doors/windows in cafeteria daily.

7. Sweep/mop assigned areas daily per your schedule.

8. Perform daily restroom sanitation procedure.

9. Sanitize water fountains, surrounding walls, and floor areas.

10. Stock paper products, hand soaps in restroom, and sink area in rooms.

11. Pick up debris and empty trashcans outside in assigned areas and clean containers as

needed.

12. Replace all burned out bulbs in assigned areas.

13. Report all needs for work orders to shift supervisor and perform all special assigned

tasks as directed.

14. Clean sinks / surrounding counters daily.

15. Wash all countertops and cabinets in assigned area.

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Classroom/Corridor/Office:

Weekly Tasks

Weekly Tasks to be Scheduled

1. Buff hallways.

2. Complete cleaning of walls, doors/windows and doorframes.

3. Dust entire section and wipe all horizontal surfaces, including a/c vents and returns,

ceiling tiles and grids, weekly.

4. Perform weekly sanitation procedure in all restrooms.

5. Clean and organize facilities serviceperson storage rooms.

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Classroom/Corridor/Office:

Monthly Tasks

Monthly Tasks as Scheduled

1. Change A/C filters in assigned area. A/C filter changing intervals depend on the size

of the filters:

 1” filters once a month

 2” filters once every 3 months

 4” filters once every 6 months

2. Filters should be checked every month and changed earlier than recommended

intervals based on site conditions.

3. Shampoo spots and traffic lanes in carpeting.

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RESTROOM/LOCKER-SHOWER ROOM/CLINIC

CLEANING PROCEDURES

Restrooms are critical areas in any facility, both in terms of sanitation and public

relations. The condition of the restroom is naturally of great concern for the students,

teachers, staff and visitors who use them. Their experiences with the cleanliness and

sanitation of the room usually develop a lasting impression about the entire facility.

A restroom is a virtual breeding place for bacteria and disease-causing germs of all

types. Where public health and welfare are concerned, there can be no short cuts

taken, no corners cut, no putting off until tomorrow. And more than any other area

in the facility, the restroom reflects the effectiveness of the Facilities Serviceperson.

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Restroom/Locker-Shower Room/Clinic Cleaning

Procedures

Equipment and Supplies

 Rubber gloves  Goggles

 Mop bucket and wringer  Mop

 Pressure sprayer  Putty knife

 Broom  Toilet bowl brush

 Push broom  Disinfectant detergent

 Wet floor signs  Microfiber cloth

 Hand towels  Sanitary napkins

 San-I-Bag envelopes  Disposal unit liners

 Toilet bowl cleaner  Hand soap

 Neutral floor cleaner  Squeegee

 Dust pan  Graffiti remover

 Hand soap  Toilet paper

 Pump-up sprayer

Always wear protective gloves and goggles when working in these areas.

Shower and locker room fixtures, benches, walls and floors are cleaned a

minimum of once each day, when in use, with an effective germicidal or

bacteriostatic cleaner. Floors are maintained in a non-slip condition. Shower

heads and student-operated controls are sanitized daily. (SREF 5.5 (15B-7).

All clinic rooms are cleaned and sanitized at least daily, using a germicidal or

bacteriostatic cleaner and maintained in clean and sanitary condition at all times

(SREF 5.5 (I) J (5)).

All water closets, urinals, lavatories, faucets, flush valves, dispensers, mirrors, shelves

waste receptacles, partitions, lower walls and floors are cleaned a minimum of once a

day with an effective germicidal or bacteriostatic cleaner. (SREF 5.5 (15 B-2).

Fixtures are cleaned a minimum of once a day with an effective germicidal or

bacteriostatic cleaner and maintained in a clean, sanitary condition at all times.

Ensure that toilet seat fasteners are secure at all times (SREF 5.5 15B -2A).

Soap, towel and toilet paper dispensers are in place and contain an adequate

supply at all times. Hot air dryers may be substituted for paper towels and

dispensers. (SREF 5.5 (15B - 2D).

Flush traps, floor drains and urinal traps are water flushed and sanitized daily

(SREF 5.5 (5C).

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Restroom/Locker-Shower Room/Clinic:

Daily Tasks

Daily

• Gather tools and supplies necessary. (Spray bottle or 3 gallon pump sprayer filled

with appropriate dilution of Wexide, toilet brush, sponge, clean mop, wipes, lobby

pan and broom, dusting wand, graffiti remover and clean mop bucket filled with

appropriate dilution of Wexide.)

• Remove all debris with lobby pan and boom. Remove all graffiti daily. Check ceiling and

clean as needed.

• Beginning with sink and countertop area fully saturate (flood coat) sink, faucets, dispensers,

mirrors, counter, touch zones and surrounding wall areas using a 3 gallon pump sprayer or

spray bottle filled with the appropriate dilution of Wexide. Do not worry about excess runoff

of germicidal solution, it will be absorbed when mopping.

• Continue this flood coat process towards the next station of fixtures including toilets, urinals,

flush valves, dispensers, partitions, grab bars and touch areas. Spot clean any wall buildup.

(be sure to saturate the entire fixture. Top sides, inside, under seats and beneath toilet and

wall hung urinals a common space for odors.) Continue moving throughout restroom with

this flood coat process until all fixtures and touch areas in the restroom has been saturated

with the germicidal solution. Do not worry about the excess germicidal solution it will be

absorbed when mopping.

• Return to sink and countertop area with a sponge and thoroughly agitate the entire area

vigorously. Be sure to scrub all faucets, dispensers, touch zones, mirrors and countertop

areas. (Do not use a toilet or urinal brushes or sponge on these areas.)

• Continue to the next station of fixtures and agitate this entire area vigorously with a sponge,

brush or wipe being sure to scrub flush valves, top, sides, behind and underneath unit, touch

zones, partitions, grab bars and dispensers until all fixtures, flush valves, dispensers and touch

zones have been agitated throughout the entire restroom. Spot clean any wall buildup (Do

not use the toilet/urinal brush or sponge to clean flush valves, dispensers and touch

zones)

• Use a sponge to knockdown excess germicidal solution from all horizontal surfaces such as

countertops. Use drying wipes to thoroughly dry all chrome, stainless steel, flush valves,

faucets, dispensers, mirrors and bright work to prevent discoloration. Let fixtures air dry.

(Dry seat if restroom is to be reopened immediately) Replace any damaged dispensers

immediately and report any needed repairs to your supervisor. Refill dispensers as necessary.

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Restroom/Locker-Shower Room/Clinic:

Daily Tasks (cont.)

• Damp mop the entire floor space beginning at the furthest most wall and working towards

center and doorway with Wexide and flush floor drain with the remaining germicidal

solution. Wipe entrance door wells and doors with Wexide solution until free of handprints

and dirt. (Note: Germicidal solution in mop bucket is only usable for an individual group

restroom. It is necessary to refill the bucket with fresh germicidal solution to continue to next

restroom. DO NOT use mop from restrooms on hallway or classroom floors to avoid cross

contamination. Utilize a labeled and separate mop for these purposes.)

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Restroom/Locker-Shower Room/Clinic:

Weekly Tasks

Weekly

• Gather tools and supplies necessary. (3 gallon pump sprayer filled with appropriate

dilution of Wexcide, toilet brush, sponge, clean mop, drying wipes, lobby pan,

dusting wand and broom, low speed scrubbing machine, doodle bug and/or base

board scrubber, clean mop bucket, filled with appropriate dilution of germicidal

solution, and wringer.) Our current germicidal solution is diluted 1 ounce per 1

gallon of water. (SREF 5.5 (1) J (5)).

• Begin by dusting vents and grills in restroom and knocking down all debris from

walls and ceilings

• Remove all debris with lobby pan and broom. Remove all Graffiti Daily!

• Beginning first inside wall of restroom, Beginning with sink and countertop area,

fully saturate (flood coat) 3 gallon pump sprayer filled with appropriate dilution of

germicidal solution, entire wall space from floor to ceiling and continue to saturate

towards sink, faucets, hand soap dispensers, counter and mirrors. Do not worry

about excess runoff of germicidal solution, we will return to this later. Be sure to

saturate the drainpipes beneath the sink, a common space for odors.

• Continue this flood coat process moving towards the next station of fixtures and

saturate entire wall space, partitions, fixtures and flush valves (be sure to saturate

the entire fixture), including top, sides, inside, under seats and beneath toilet or

hanging urinals, a common space for odors. (SREF 5.5 15B – 2A) Continue

moving throughout restroom with this flood coat process until all wall space,

fixtures, partitions in restroom have been saturated with germicidal solution. Do not

worry about the excess germicidal solution, we will return to this later. (SREF 5.5

(15B - 2A)) Note: When flood coating urinals and toilets, be sure to saturate all

entire wall space and partitions from ceiling to floor to ensure disinfection. (SREF

5.5 )15B – 7))

• Return to the first saturated wall and agitate this entire area vigorously with

doodlebug paying special attention to corners and edges. Continue towards sink

and countertop area and continue scrubbing with a sponge and thoroughly agitate

this entire area vigorously, be sure to scrub all faucets, dispensers, wall space,

drainpipes, mirrors and countertop areas. (Do not use toilet or urinal brushes on

sinks or counter tops! Do not use sponges on these urinals or toilets!)

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Restroom/Locker-Shower Room/Clinic:

Weekly Tasks (cont.)

• Continue to next station of fixtures an agitate this entire area vigorously with

sponge or brush, being sure to scrub flush valves, top, sides, behind and underneath

unit, entire wall space, partitions, and dispensers, until all fixtures, dispensers,

partitions and wall space has been thoroughly agitated.

• Return to first saturated wall and re-saturate thoroughly from ceiling to floor,

moving towards sink and countertop area. Then use 3 gallon pump sprayer filled

with appropriate dilution of germicidal solution and thoroughly flood coat entire

area again to rinse completely.

• Repeat this rinsing process throughout entire restroom ensuring complete saturation

of top, bottom, sides, behind and beneath units, wall space, partitions, dispensers,

flush valves, etc….

• Use a sponge to knock down standing germicidal solution from all horizontal

surfaces, such as countertops. Use drying wipes to thoroughly dry all chrome,

stainless steel, flush valves, faucets, drainpipes, dispensers, mirrors, and bright work

to prevent discoloration. When necessary, use a stainless steel polish to restore

restroom bright work. Clean light diffuser covers when necessary. Replace any

damaged dispensers immediately and report any needed repairs to your supervisor.

• Refill all soap, paper towel and toilet paper roll dispensers as necessary. (SREF 5.5

(15B – 2D))

• Saturate entire floor space with appropriate dilution of germicidal solution and

scrub all areas accessible with slow speed scrubbing machine and nylon-grit brush.

Using a doodlebug or base board scrubbing machine to vigorously scrub remaining

areas such as edges, inside stalls, and tight spaces surrounding toilets and urinals.

In some cases, it may be necessary to utilize a grout cleaning chemical to restore

discolored grout. Repeat this entire process until restroom is odorless and free of

discoloration and stains. Flush floor drain with remaining germicidal solution.

(SREF 5.5 (5c)). Use wet/dry vacuum to remove solution from heavily soiled

floors, otherwise use damp mop to remove excess solution from floor.

• Wipe entrance door wells and doors with appropriate dilution of germicidal solution

until free of handprints and dirt. (Note: Germicidal solution in mop bucket is only

usable for an individual gang restroom. It is necessary to refill bucket with fresh

germicidal solution to continue to next restroom. Do not use mop for the restrooms

on hallway or classroom floors to avoid cross contamination. Utilize a labeled and

separate mop for these purposes!)

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Restrooms Cleaning Do’s & Don’ts

DO

• Sanitize all areas with which people or waste comes in contact.

• Wipe dry all chrome to prevent corrosion.

• Measure cleaning chemicals exactly.

• Sanitize floor drain and flush daily. (SREF 5.5(5C))

• Scrub floor with machine periodically.

• Keep all dispensers serviced.

DO NOT

• Use bowl cleaner for any cleaning other than toilet bowls.

• Take a mixed solution from one restroom to another.

• Make solution stronger than directed. Cleaning chemicals are safe when used as

directed.

• Use abrasive cleansers (Ajax, Comet, etc.)

• Mix chemicals together in same solution. This can result in personal injury and/or

reduced cleaning efficiency.

**** Do not use BD100 as a restroom cleaner! ****

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WINDOWS

Windows are the primary source of bringing natural light into buildings. Clean

windows that operate properly affect the safety, economy and aesthetics of the

building. Clean windows can improve the learning environment for students, and

lift the morale of staff members. Cleaning windows and glass in most schools is

an enormous but very important job. As much as one-third of the natural light can

be lost by dirty windows. Natural light is important for the appearance of the

rooms and for avoiding overuse of artificial lighting (which wastes energy).

The frequency of window cleaning is determined by the location and building

standards applied. In some areas, daily cleaning or spot cleaning of glass is

required. Entry windows, office windows and partition glass are generally

cleaned daily. Exterior glass is usually cleaned on a periodic basis. Window

washing must be done properly to avoid leaving streaks. It may seem simpler to

clean the inside then “hit it with a hose” from the outside, but this is not effective.

Even when the windows are difficult to reach, a cloth, sponge, or brush and

squeegee should be used. Some general methods for cleaning most windows are

as follows:

1. Gather equipment needed

2. Raise blinds (if possible) and remove everything from the window sill

3. Wash glass with sponge and water or cleaning solution

4. Use a squeegee to remove the cleaning solution either side-to-side or top-

to-bottom

5. Wipe the blade with the cloth or sponge at the end of each stroke

6. Wipe up extra water on the sill

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Exterior Window Cleaning

Equipment and Supplies

 26 qt. bucket w/wheels  Window brush

 Garden hose/w nozzle  Wipes

 Window cleaner solution  Window squeegee

1. Only clean and rinse a small section at a time to avoid surface drying.

2. All tape and any debris should be removed.

3. Hose surfaces to be cleaned.

4. Mix window-cleaning solution in water according to manufacturer’s directions.

5. Brush the solution onto the surfaces using a side-to-side stroke and up and down

stroke.

6. Thoroughly rinse with the hose and squeegee dry.

7. Use re-useable wipes to remove remaining spots.

8. Clean and put away all equipment used.

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Interior Window Cleaning

Equipment and Supplies

 Plastic spray bottle  Window cleaner

 Wipes  Window squeegee

1. Fill the spray bottle with a solution of window cleaner from the Automatic Dispenser

Machine, or properly mixed chemical from other sources.

2. Brush or wipe the surface to remove any loose dirt.

3. Spray a small area at a time and use a circular motion to dry the area with the wipes.

4. Re-wipe with a dry wipe to remove any residue.

5. Clean and put away all equipment used.

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FOOD AND NUTRITION SERVICES

Keeping food consumption areas clean and free of bacterial growth is a constant

challenge for the Facilities Serviceperson. It is essential to follow the recommended

sanitation procedures and to use proper cleaners and sanitizers when cleaning food

preparation and disposal areas.

The cafeteria area, kitchen area and food disposal areas are ideal environments for

bacterial growth and pest control nuisances. Direct human contact with food can create

a bacterial outbreak if proper cleaning procedures are not followed.

Areas of Responsibility for Food & Nutrition Services Cleaning

Food & Nutrition Service Staff Areas of Responsibility - Food Prep

Equipment, Food Storage Equipment, Food Storage Areas, Daily Kitchen Floor

Cleaning, Kitchen Garbage Cans, Drain Cleaning (Facilities serviceperson to

assist with drain cover removal), Walls to a Reasonable Height (Up to 6 feet),

Somat Room, Somat Machine, Washer & Dryer Area, Compactor, Cafeteria

Tables, Chairs and/or Benches.

Facilities Servicepersons Areas of Responsibility - (Refer to facilities

serviceperson cleaning procedures on page 67). All Surfaces in the Cafeteria /

Dining Area excluding Cafeteria Tables, Walls to a Reasonable Height (6 feet and

above), Chairs and/or Benches, Extractor Room including Extractor Machine and

Surrounding Area, Cafeteria Trash Cans and Surrounding Area, Dispose of

Cafeteria Compactor Trash, Dumpster Maintenance including EMS

Communication (Repairs and Dumping Issues), Dumpster Cleaning and

Deodorizing, Dumpster Pad and Surrounding Area, Power Scrub Kitchen Floors

(Minimum 1x annually & then as needed, to be determined by your site

administration), Floor Drains and Cafeteria Office Floors (Minimum 1x annually

& then as needed, to be determined by your site administration), Dispose of

Cafeteria Cardboard and Bagged Trash Placed Outside of Kitchen Door, Kitchen

Ceiling Cleaning, Kitchen Vent Cleaning, Clean all Light Fixtures, Kitchen Fan

Cleaning.

Confirm adequate supply of propane for kitchen equipment on a regular basis.

Confirm delivery schedule is followed and emergency orders placed if needed.

Confirm kitchen refrigeration / freezer temperatures are monitored and

documented per Food & Nutrition Services procedure during Summer

break.

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Cafeteria / Dining Room

In many schools, cleaning of food areas is shared between Facilities staff and Food and

Nutrition Services staff. The Food and Nutrition Services staff is responsible for the

food preparation and serving areas. The facilities serviceperson is responsible for the

eating area. Your school’s arrangements will affect which of the following tasks you

perform. All facilities serviceperson functions are to be completed per facilities

servicepersons’ cleaning schedule. Refer to Facilities Serviceperson Cleaning Checklist

on page 52.

Equipment and Supplies

 (2) 20 gallon garbage cans  Mops

 Vacuum  Wringers

 Putty knife  Lobby broom

 Dust pan  Disposable wipes

 Trash cans liners  Wet floor signs

 Push brooms  Disinfectant detergent

 Chewing gum remover  Mop bucket

 Spray bottles  Microfiber Cloth

1. Sweep the cafeteria floor with the push broom to remove debris.

2. Scrape up anything stuck to the floor/gum etc.

3. Clean the walls around the Somat chute and other areas daily.

4. Mop the cafeteria floor with disinfectant concentrate. Move the tables enough to mop

under the legs each day.

5. If the cafeteria has the folding tables, follow the directions on page 70 for folding the

tables.

6. After the floor has dried, or the vacuuming is complete, put the chairs back on the

floor, spacing them properly.

7. Clean entrance glass on both sides daily.

8. Remove all trash and cardboard from Cafeteria / Dining room and place in designated

dumpsters. Food and Nutrition Services Staff will break down boxes (cardboard &

paper), tie trash bags from the kitchen, and leave items at the back door for facilities

staff to place in dumpsters / garbage cans.

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Cafeteria / Dining Room (cont.)

9. Wash all A/C and Return Vents / Surrounding tile and grids.

10. Wash all light diffuser covers inside and out, & wipe out all cobwebs.

11. High and low dust from top to bottom and all corners.

12. Wash all windows / window screens / windowsills.

13. Wash all doors / door windows / fire extinguishers / polish kick plates.

14. Wash all walls, receptacles and covers.

15. Wash all baseboards.

16. Clean expansion joints in floors.

17. Strip and wax all floors.

NOTES:

• Brooms must be clean and in good condition. Long handle dustpans must be clean and

in good condition.

• Mop Bucket / Mop Heads must be clean and in good condition. Mop bucket must

contain frequently changed cleaning solution.

• Dumpsters / Garbage cans must be clean (interior & exterior) and free of any odor or

food debris.

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Cafeteria Table Folding Instructions

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Kitchen

1. Wash wall mounted and ceiling fans per facilities serviceperson cleaning procedure and

established facilities serviceperson cleaning schedule.

2. Wash all A/C, and return vents / surrounding tile and grids per facilities serviceperson

cleaning procedures and established facilities serviceperson cleaning schedule.

3. Power scrub kitchen floors and clean floor drains per facilities serviceperson cleaning

procedures and established cleaning schedule. Minimum 1x annually & then as needed, to

be determined by your site administration.

4. Strip and wax floor in kitchen office. Minimum 1x annually & then as needed, to be

determined by your site administration.

5. Clean restroom ceiling vent per facilities serviceperson cleaning procedures and established

facilities serviceperson cleaning schedule.

6. Clean ceilings and walls per facilities serviceperson cleaning procedures and established

facilities serviceperson cleaning schedule, above 6’.

7. Interior / Exterior mop sinks must be clean and free of debris daily.

8. All exterior dumpsters / garbage cans (trash, recycle and Somat) shall be cleaned with

concentrated disinfectant detergent. This detergent can be sprayed both inside and outside

of the containers before emptying of garbage or refuse. All water / waste used shall be

drained into a sewer or sanitary disposal system.

9. Confirm that system is in place to dump Somat dumpster during cafeteria service. Waste

management must ring cafeteria bell so that cafeteria staff can shut Somat off or a garbage

can must be placed under Somat chute while Somat dumpster is being dumped. Follow up

with EMS Helpdesk ([email protected]) if dumpster company is not

following established procedure.

10. Clean all light fixtures (Kitchen, Office, Somat, Extractor, Kitchen Entrance / Exit,

Restrooms). Replace all bulbs as needed, including exhaust hood.

NOTES:

• If the dumpsters/garbage cans (garbage, Somat, recycle) are extremely dirty, they can

be cleaned with concentrated disinfectant detergent. This detergent can be sprayed both

inside and on the outside of the containers. The sides and bottoms should be scrubbed

with an old broom until thoroughly cleaned. The dumpster should then be emptied,

dried and returned to its proper location. If Somat dumpster is beyond cleaning,

contact EMS Helpdesk to have dumpster replaced.

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Kitchen (cont.)

• All surrounding dumpster / garbage can areas (Recycle, Trash, Somat) must remain

free of any type of debris, including but not limited to Somat waste, trash, furniture

and pallets.

• If the waste management company dump truck is leaving refuse on the ground due to

improper dumping practices, EMS Helpdesk must be notified immediately by the head

facilities serviceperson or designee.

• The head facilities serviceperson or designee must contact EMS Helpdesk in the event

a dumpster /garbage can is in need of a repair, including but not limited to drain plugs,

lids, holes & broken wheels.

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Extractor Room

1. Remove Extractor chute cover. Spray inside of Extractor with cleaning / sanitize solution,

allow to stand 5-10 minutes, brush, rinse & flush (Daily)

2. Spray exterior of Extractor and surrounding area in its entirety with cleaning/sanitize

solution, allow to stand 5-10 minutes, brush & rinse. (Daily)

3. Clean ceilings, walls and light fixtures per facilities serviceperson cleaning procedures and

established facilities serviceperson cleaning schedule. Clean walls & ceiling to a reasonable

height (6 feet and above) (Daily)

4. Clean mop sink per facilities serviceperson cleaning procedures. (Daily)

5. Do not store mops, mop buckets, brooms, hoses or cleaning supplies per facilities

serviceperson cleaning / storage procedures.

NOTES:

• Extractor room and extractor machine must be sanitary and organized at all times. The

Extractor room must not be used as storage room.

• Work orders (machine failure, painting, electrical, etc.) for Extractor room are to be

called in per facilities serviceperson work order procedure.

• Monitor Extractor deodorizer. If deodorizer is needed contact Food & Nutrition

Services Manager.

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FLOORS

The condition of the floors in a building is one of the most visible signs of proper cleaning and

maintenance procedures. Floors are the largest surface area that Facilities Servicepersons clean

and they directly impact the health and safety of students and staff. The floor is a vital part of the

overall impression the building creates.

No matter how clean a floor looks, if proper cleaning is not done an unpleasant odor can form.

This is particularly true in carpets. The use of a strong deodorant cannot correct this problem. If

proper cleaning procedures and schedules are used, plain deodorants are never necessary. Odor-

causing bacteria can be controlled by use of germicide added to the appropriate cleaning solution.

Mold and mildew can similarly be eliminated. Proper cleaning and drying of floors can reduce

or eliminate odor. If odor becomes a problem, from neglect or some major problem such as

flooding, try these steps:

1. Remove as much moisture as possible from the floor. Pay special attention to corners and

along baseboards.

2. Clean the floor as appropriate, using neutral cleaner, shampoo, or dry foam. A

disinfectant/deodorant solution is recommended. This is meant to neutralize odors and

kill the source, not just cover or mask the odor.

3. Again, remove as much moisture as possible.

4. In drastic cases, where odor has soaked into pads under carpet, sometimes replacement

may be the only answer.

To a large extent, the condition of a floor reflects the efficiency of the Facilities Serviceperson’s

operation throughout the entire building. Therefore, proper floor maintenance is an important

function of all Facilities Servicepersons. This section will provide guidelines and procedures for

proper floor care.

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Scrubber Procedures

Pre-Operation:

• Pre-dust or pre-sweep area prior to operating scrubber

• Pick up any large debris, cans, paper or food on cafeteria floors, etc…

• Check battery level on machine and water level in batteries. It should just be

covering the inside plates. Use distilled water only

• Check condition of pads on machine. Red or white pads are recommended for

daily scrubbing

Operation:

• Fill tank with water no more that the max line indicates on sight tube

• Lower the scrub deck and squeegee…Note: make sure to set pad pressure to a

level that will not damage the floor or machine

• Always begin scrubbing from right to left, overlapping your path by two inches

to ensure complete coverage

• When you have completed your cleaning, always raise the scrub deck and run

the squeegee the length of the machine to pick up remaining water.

• Then raise the squeegee and return to your station

Post-Operation:

• Empty recovery tank and then clean water tank. Rinse machine and let water

run through the machine with the hoses open to flush out any dirty water

• Rinse the filter in the recovery tank or the filter above the vacuum motor…also

remove and rinse the solution flow filter

• Wipe the machine down and leave the machine and all ports open to ensure the

tanks air dry

• Charge the machine if needed, leaving the machine open to ventilate batteries

while charging

• Weekly check of water levels & batteries prior to charging. It should just be

covering the inside plates. Use distilled water only!

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Floor Mopping

Equipment and Supplies

 Mop  Bucket with wringer

 Dust mop  Broom

 Putty knife  Pre-mixed cleaning solution

 Wet floor signs (Neutral Clean Only)

 Dust pan

PROCESS

1. Remove furniture from area to be mopped.

2. Display “Wet Floor” signs appropriately.

3. Dust-mop the floor and remove any foreign items stuck to floor with putty knife.

4. Pick up dirt in dustpan.

5. Prepare mop mixture according to manufacturer’s directions.

6. Saturate the wet mop in the mixture and squeeze most of the excess water out.

7. Draw mop parallel to the wall to avoid splashing the baseboard.

8. Using side-to-side strokes, mop an area approximately 9’ X 9', turning the mop over

after 4 or 5 strokes to prevent the dirt from being spread back over the floor.

9. Rinse the mop often so that the dirt is not redistributed over the floor. Change the

mop water as needed.

When automatic floor scrubbing machines are available, follow the steps below:

• Make sure that the machine is properly charged.

• Fill with Neutral floor cleaner.

• Put on the proper brush or pad.

• Proceed to clean the floor.

Tip: A tennis ball attached to a broom handle can be used to remove black

streaks from floors.

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Floor Stripping

Stripping is complete removal of the old finish and soil on the floor. It requires a lot of

effort, and should only be done when existing finish is worn out, discolored, marked in

a way that cannot be removed by scrubbing and buffing, or this a lot of finish buildup in

corners and edges.

Old finish is removed by stripping in two ways. The finish is dissolved by the stripping

solution, and loosened by the action of the machine. The old finish and solution then

must be completely removed from the floor through rinsing and pickup.

**Safety Note: Many stripping solutions are hazardous. Wear rubber gloves and

avoid splashing solution on the skin. Do Not mix strippers with other chemicals, or

mix different strippers!**

VINYL TILE / TERRAZZO

Equipment and Supplies

 (2) 32 gallon garbage cans – preferably metal

 (2) Garbage can dollies  Wringers

 Can liners  Wet mops

 Putty knife  Wet floor signs

 Broom  Wet/dry vacuum

 Pre-mixed stripping solution  Doodle bug

 Gum remover  Dustpan

 Dust mop  Protective foot wear

 Floor machine (appropriate pads/brushes)  Gloves and goggles

 Squeegee  Wipes

 Scraper

1. Sweep the floor with the broom to remove as much dirt and litter as possible. Use a

putty knife or scrapper to remove gum or tape.

2. Dispense the stripping solution per manufacturer directions on the container.

3. Apply the stripping solution to a small area of the floor at a time, approximately 9 ft.

by 9 ft. Let it stand on the floor as specified in the manufacturer’s specifications.

Avoid excessive flooding.

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Floor Stripping (cont.)

4. Machine scrub the floor with the appropriate brush (nylo-grit) or abrasive pad (black

color), scrubbing only the wet area. Move slowly but continuously. Use an

overlapping pattern. “Carry” solution on the floor with the machine.

5. Make a second pattern, at a right angle from the first one, so as to ensure complete

coverage.

6. Scrub along the baseboards and corners. Use a doodle bug and putty knife to clean

these areas as you approach them. Avoid splattering.

7. If splattering occurs, wipe the baseboards, walls and stationary equipment

immediately. Do not let it dry.

8. Important! Pick up dirty stripping solution using the wet/dry vacuum. Be sure that

the floor machine operator does not get too far ahead of you. Ask the operator to stop

or slow down if this occurs. The operator can always wet the area again.

9. Important! Rinse the stripped area thoroughly using first and second rinse water.

Leave the floor as dry as possible.

10. Important! Continue the entire routine until the total area has been finished. Change

the rinse water often.

11. Check the floor for residue by wiping your hand across the floor. A clean floor will

feel smooth. Dirty floors will feel rough and have a chalky residue.

12. Clean and dry equipment, then return the equipment to storage.

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Floor Waxing Refinishing

HARD FLOORS

Equipment and Supplies

 Applicator pan and block  Wet mops

 Bucket with wringer  Floor finish

 Wet floor signs

IMPORTANT POINTS

• Wash all new mop heads and let them dry overnight before using.

• An applicator with pad may be substituted for a mop with equally satisfactory results.

• Refinishing is done following a thorough and careful stripping of the floor to remove

all of the old finish.

• Dust mop and dry mop the floor.

• Apply the finish in smooth, even coats using either a mop or an applicator. Apply

either the first or last coat from wall to wall, thereafter moving in from the wall so as

to prevent accumulation on the edges.

• Only fill the bucket with about 2.5 gallons of wax. The process of waxing will often

pick up items from the floor and contaminate the wax in the bucket. It is better to

refill the wax bucket more often, than to throw out gallons of contaminated wax.

• Apply the number of coats of floor finish per manufacturer direction.

Applying the Finish

1. Submerge the mop into the finish then carefully place the dripping mop into the

wringer, slowly closing the press one-third to halfway. When bringing the mop out

of the press, it should be neither wrung out too dry nor so saturated as to be dripping.

2. Apply the floor finish along the edges of the area and around any unmoved furniture

or equipment. This will form a border the width of the mop, up to, but not touching

the baseboard.

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Floor Waxing Refinishing (cont.)

3. Don’t lift the mop off of the floor while laying floor finish until you are ready to

return it to the bucket to get more solution. Lifting a wet mop full of finish will cause

the finish to drip and may result in bubbles on the floor.

4. The center of the floor can now be waxed by applying the finish in a side-to-side,

overlapping pattern.

5. Immerse the mop and wring it out as often as necessary to maintain an even

appearance. This is usually determined by noting the amount of wetness and “feel”

on the mop handle caused by the amount of mop drag.

6. Be sure to mop up any drips as you go along. Don’t track back over the new wax.

7. Allow the floor to dry thoroughly.

8. Apply a second coat to the floor. The second application should be kept

approximately six (6) inches away from the walls and/or any permanent furniture in

the room.

9. Apply additional coats in the same manner as the first two coats. However, the next

application should be kept approximately one foot (12 inches) away from the walls

or permanent furniture. This is to prevent a build-up or accumulation along the edge

of the baseboards and around the furniture.

10. For best appearance, the final coat of finish should always be high speed burnished

the next day.

11. Replace the furniture the next day, when the floor is completely dry. Be careful not

to damage the furniture or walls and make certain that everything is returned to its

proper place.

12. Clean and dry all equipment and return to storage.

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The Do’s of Floor Waxing Finishing

1. Keep your equipment clean and in good working condition (buckets with good

casters, laundered mops, wringers with good springs, etc.).

2. Rinse the bucket, wringer and mop handle to remove any wax.

3. Always use clean, laundered dust mops.

4. Read and follow all manufacturers’ directions.

5. Organization is a key factor. Allow enough time to complete the job. Keep the area,

which you are to refinish clean and uncluttered.

6. Use walk-off mats whenever possible in order to keep from tracking up other areas.

7. Wear appropriate clothing, gloves, shoes and goggles.

8. Use a “WET FLOOR,” sign every time you strip and refinish floors to avoid any

type of injury or lawsuit.

9. Let the stripper work on the old finish. Follow the manufacturer’s directions for wait

time. Use applicable personal protective equipment.

10. Put a thin coat of floor finish down. Thin coats will dry much faster than heavy coats.

11. Wait until the floor is dry before applying additional coats of finish.

12. Use at least two heavy rinses after stripping the floor to insure that the floor is free of

stripper and old finish. Wet-Vac usage is recommended at all times.

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The Don’ts of Floor Waxing Finishing

1. Don’t try to strip more than you can handle at one time. Always keep the floor

wet while in the process of stripping the old finish off of the floor.

2. Don’t ever mix chemicals to make the stripper more powerful. It could be

harmful to your health.

3. Don’t start the stripping procedure until the stripper you have laid on the floor

has had a chance to emulsify the old finish. Stripper will become very slippery

under your feet when the old finish has been loosened.

4. Don’t forget to use non-slip footwear.

5. Don’t ever use a “treated” dust mop on a stripped floor before laying the new

finish. If you have used a treated dust mop, an oil film will be left on the floor

and the new finish will not be able to adhere to the oily surface. Anything on the

floor between the new finish and the floor will prevent it from bonding to the

floor.

6. Don’t return unused floor finish to the bottle or the drum. It could spoil the whole

drum.

7. Don’t lay too thick a coat of floor finish at one time. Thick coats have a tendency

not to dry and become sticky and tacky. When this type of application is walked

on, the finish “moves” under foot and the appearance is ruined.

8. Don’t try to lay a second or third coat of finish too soon because this will cause

the finish to streak and ruin the appearance of the floor.

9. Don’t try to pick up stripping solution with a mop after the floor has been

scrubbed with a rotary machine. Always us a Wet-Vac to pick up the old solution.

10. Don’t mix water and wax to damp mop your floors. This gives it a good

appearance only for a very short period of time. If this process is repeated too

may times the floors will become very dingy and dirty looking and require

stripping more often.

11. Don’t put a flammable substance on your floor to remove the finish. A spark

from your rotary machine could cause a flash fire.

12. Don’t use a fan while laying floor finish. This will tend to cause the finish to

ridge or streak. Use the fan only when the coat is completely down.

13. Don’t ever put finish on the baseboards.

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Buffing – High Speed Burnishing

Equipment and Supplies

 Floor machine 1000-2000 RPM  Drive block

 High speed pad  Mop bucket and wringer

 Wet mop  Dust mop

 Gloss restorer  Dustpan

 Push broom

1. Clear the area to be burnished.

2. Dust mop the floor to remove any loose dirt.

3. Damp mop the floor if it is heavily soiled or lightly scrub the floor if needed.

4. Follow the label directions on the gloss restorer.

5. Use a clean mop or auto scrubber to apply a thin coat of the restorer on the floor.

6. If mopped, the restorer solution must be dried. Burnish with a high-speed floor

machine and applicable pad.

7. After the entire floor has been burnished, dust mop the floor.

8. Replace any furniture that was moved.

9. Clean and dry all equipment and return them to storage.

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CARPET CLEANING

Carpeting is a common floor covering in schools. It has many advantages over non-

carpeted floors, such as softness, noise reduction, insulation, and attractiveness. It has

disadvantages as well, such as stain removal, shrinking, and stretching. Different care

techniques than for non-carpeted floors are used with carpeting. Cleaning and

maintenance techniques will vary according to the type of carpet. The extraction

method is a recommended method of deep-cleaning carpet.

Static electricity can also be a problem on both carpeted and non-carpeted floors, though carpets

usually cause more problems. Some flooring materials come already “grounded”, which means

static electricity leaks off harmlessly into building structures or underfloor. Static can be partly

controlled by choosing carpet that has a built-in grounding feature; by using an anti-static spray,

which increases moisture in the carpet and reduces friction; or by increasing the humidity in the

air of the building.

The type of carpet depends on several factors:

 the fiber,

 the backing,

 the construction (way fiber is put into the backing), and

 the finish applied to the fiber.

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Carpet Cleaning

BONNET METHOD - (periodically)

The District does not endorse the bonnet method…it does not deep clean the

carpet.

Equipment and Supplies

 Rotary floor machine  Dust pan

 Rotary carpet shampoo  Vacuum

 Gum remover & putty knife  Hand brush

 Lobby broom  Carpet spotter

 Drive block  Bonnets (2 or more)

 Bucket/w wringer  Pressure sprayer 2–3 gallon

Preparing the floor

1. Vacuum the carpet.

2. Use chewing gum remover and putty knife to remove any chewing gum found on the

carpet.

3. Pre-spot all stains using the mixture according to manufacturer’s directions.

Using the machine

1. Install the drive block.

2.

3. Fill the bucket with solution of carpet shampoo.

4. Fill the pump up sprayer 1/2 full using a solution of rotary carpet shampoo.

5. Check the cord and plug end for grounding prong before inserting it into the outlet.

6. Using the pump up sprayer, mist spray a 15 ft. x 15 ft. area.

7. Soak the bonnet in the bucket and ring it out thoroughly.

8. Install the bonnet on the drive block.

9. Start working away from the receptacle to scrub the floor.

10. Continue to mist spray and scrub the carpet until the area is complete.

11. Watch for soiling of the bonnet. Dirty bonnets only redistribute the dirt over the

carpet. If one side of at the bonnet gets dirty, it may be turned over once to use the

clean side prior to laundering.

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Carpet Cleaning (cont.)

BONNET METHOD - (periodically)

12. Normally, carpet may be vacuumed and used almost immediately.

13. Clean and dry all equipment and return them to storage.

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Carpet Cleaning

EXTRACTION METHOD - (semi-annually)

This is the most effective method of carpet cleaning and is the recommended

method preferred by the Broward County School Board.

Equipment and Supplies

 Carpet extractor  Dustpan

 Extractor shampoo  Vacuum

 Gum remover & putty knife  Hand brush

 Lobby broom  Carpet spotter

Preparing the floor

1. Vacuum the carpet.

2. Use chewing gum remover and putty knife to remove any chewing gum found on the

carpet.

3. Pre-spot all stains using the mixture according to manufacturer’s directions.

Using the machine

1. Dispense the appropriate amount of shampoo from the Automatic Dispensing

Machine, or properly mixed chemical into the solution tank.

2. Add recommended amount of defoamer to the recovery tank.

3. Check the cord and plug end to ensure it has a grounding prong before inserting it

into the outlet.

4. Make sure that the selector is set to carpet.

5. Be sure that all switches are on.

6. Start in the far corner of the area to be cleaned.

7. Be sure that the front of the machine rests on the carpet. Slowly, pull the machine

toward you while pressing the carpet spray switch. Release the carpet spray switch

6" before ending the stroke.

8. Roll the machine forward to start the next stroke. Be sure to overlap areas so that you

will prevent streaking.

9. If foam appears in the view window, turn off all switches and add more defoamer to

tank.

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Carpet Cleaning (cont.)

EXTRACTION METHOD - (semi-annually)

10.

To speed up the drying time, you can go back over the carpet using only the vacuum,

(extractor).

11. When the carpet is dry, re-vacuum to insure the complete removal of any solution

residue.

12. Place paper or cardboard under the metal legs of chairs and tables while the carpet

is still wet.

13. Clean the equipment, wipe it dry and place in the storage area.

Note: If the machine abruptly turns off, turn the switch off and wait a few

minutes. Check the overload switch.

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Carpet Cleaning

ROTARY METHOD - (annually)

Equipment and Supplies

 Rotary floor machine  Shampoo brush

 Rotary carpet shampoo  Vacuum

 Gum remover & putty knife  Carpet spotter

Preparing the floor

1. Vacuum the carpet.

2. Use chewing gum remover and a putty knife to remove any chewing gum found on

the carpet.

3. Pre-spot all stains using the mixture according to manufacturer’s directions.

Using the machine

1. Fill the rotary floor machine tank from the Automatic Dispenser, or properly mixed

chemical to determine the recommended amount of cleaning solution in the tank.

2. Divide the floor area into 6 ft. x 6 ft. sections.

3. Check the cord and plug end before inserting it into the outlet.

4. Start in the far right corner of the area to be cleaned.

5. Apply the solution while moving from right to left.

6. Move the machine 1/2 of its diameter toward you and move from left to right.

7. Make sure the carpet is dry before you re-vacuum it to ensure the complete removal

of any solution residue.

8. Clean, wipe dry and return all of the equipment to storage.

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Carpet Stain Removal

Carpet stains are an acute problem. Carpet fibers tend to trap staining liquids, making

removal of the stain difficult. The custodian can keep most carpet problems to a

minimum by using proper cleaning procedures. This increases the useful life of the

carpet and can be a considerable cost saving. Advances in fibers and fiber finishes

promise to make this job much easier as old carpets are replaced in schools and new

schools are built.

Stain removal is usually not difficult if you follow these helpful hints!

• First, act fast. Don’t let a stain set.

• Second, start from the outside and work toward the center of the stain.

• Third, always use a blotting action. Rubbing can cause pile distortion.

• Fourth, never excessively wet a carpet. This can cause staining from the jute on the

back of some carpets.

Process for Removing Stains from Carpet

1. Remove all excess material.

2. Apply spot remover.

3. Blot the stained area with tissues or a clean dry cloth.

4. Apply all removers as recommended by the manufacturer.

5. Repeat Steps 2 and 3 for each spot.

6. Use a fan to dry the carpet and brush the carpet to restore its pile.

7. If the stain remains, repeat the entire process.

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BUILDING EXTERIORS

The exterior of each building on a school campus is another important area that comes under the

responsibility of all Facilities Servicepersons. The exterior of the building is one of the first

things students, teachers, and visitors see when they come to your school. It is their first

impression of the school and usually becomes a lasting impression.

A well maintained exterior shell is not only important from the standpoint of a first impression

but it is also crucial in reducing problems with insects and rodents. The exterior is also the first

line of defense in reducing pest and vermin infestation. This section will cover important topics

related to maintaining the appearance of the outside of buildings.

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Exterior Care

At the beginning of your shift, the exterior of the facility should be checked for:

1. Graffiti/Obscenities - If any are found, they should be removed.

2. Broken windows

3. Vandalism

4. Damaged, unsecured fences

5. Cracks in walls

6. Holes in walls

7. Garbage or trash in the area

8. Walkway and playground debris and trash- If present, it should be blown off or

cleared daily.

9. Vegetation growth, trash and debris on covered walkways and roofs (including drains

and gutters)- If present, it should be blown off or cleared daily.

10. Areas that drain from the parking lot to the storms drains must be kept clean of sod,

dirt and weeds to allow for the flow of water. It is the facilities servicepersons

responsibility to keep the grounds free of palm fronds, tree branches, paper, trash and

debris.

NOTE: If you cannot complete the proper repairs, refer the item to your

supervisor so that they can complete the repair or call in a work order. In

addition, repairs needed as a result of vandalism will also require a police

report.

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Dumpsters

Dumpster and pad areas are covered by Broward County Code 14-66.

The regulations are:

1. All dumpsters shall be cleaned, sanitized and flushed with water after

each emptying of garbage or refuse. All water used shall be drained into

a sewer or sanitary disposal system.

2. All garbage placed in a dumpster shall be enclosed in waterproof

(plastic) bags, which are safely and securely tied. All boxes should be

broken down before going into the dumpster. Cardboard and clean

papers should be placed in the Recycle Dumpster.

3. Dumpsters shall be covered (lid closed) at all times, except when it is

necessary to lift the cover to deposit or empty garbage or refuse, or for

cleaning.

4. A dumpster shall be considered in good condition when it:

a. has a good fitting lid designed to protect the contents

from easy access by flies, insects, rats or other animals

b. is free of jagged or sharp edges that could prevent the free

discharge of contents

c. has drains with securely fitted caps, which can be

removed to clean the receptacle

If the dumpster (garbage can) is extremely dirty, first flush with cold water.

Then fill about one-third full with hot water. The sides and bottoms should be

scrubbed with an old broom until thoroughly cleaned. The dumpster should then

be emptied, drained, flushed, sanitized, dried and returned to its proper location.

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Policing Walk

To help us better understand the vital role that observation and awareness play in our jobs, we

are going to take a walk. You will take a 15-30-minute walk around the facility. During this

walk you are to observe the exterior condition of the building and grounds. Please take notes…

these notes will be shared with your classmates upon returning to class.

ITEM

RECOMMENDED ACTION

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PEST CONTROL MANAGEMENT

The foundation of an effective pest control system is good sanitation, sound structural

maintenance and a qualified pest control specialist. Facilities servicepersons are encouraged to

find the food sources attracting pests and eliminate them. Finding where the pests are hiding, and

eliminating their nests is the most important step to resolve pest and rodent problems. As a last

resort, insecticides may have to be applied to the area infected. However, discretion should

always be used when deciding whether or not to use insecticides.

The pest control specialist contracted by the Maintenance Department can be of great assistance

to you in identifying problem areas and making recommendation on how to eliminate or prevent

pest problems from re-occurring. These specialists visit each school twice a month to inspect

and place monitors throughout the food areas such as the kitchen, cafeteria, lounge and home

economic labs. Get to know these specialists and talk to them about problem areas in the school.

Pest Citing Logs are located in the kitchen of each school. Record all pest sightings in these

logs. This is an excellent way for you to keep track of pest problems that have occurred between

regular service dates.

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Pest Management Guidelines

The following things can be done at the school level to prevent pest problems:

1. Clean up spills immediately.

2. Store all food items in tightly sealed containers.

3. Wrap or bag food waste before disposal.

4. Do not store food products in non-food areas.

5. Ensure all exterior doors seal properly. Replace damaged doors

6. Screens and windows should be in good working order.

7. Prevent excessive debris in closets and storage areas.

8. Fix or report leaking water fixtures.

9. Seal cracks and crevices around walls, pipes and windows with caulking.

10. Report observed pest problems on Pest Sighting Log.

11. Treat small wasp nests with wasp spray. Report larger nests.

12. Look for pest entry points and have them sealed.

13. Look for conditions attracting pests, such as food, debris and garbage.

14. Do not spray any pesticides in schools that have not been approved by our Safety

department.

If a pest problem is deemed an emergency, fill out the Pest Control Request Form

and fax or scan & email it to the District Maintenance Certified Pest Control

Operator.

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Pest Control Request Form

To report a problem at your facility, fax this form to:

William Swartz, Certified Pest Control Operator (754-321-4162)

School / Department Name: _________________________________________

Circle Pest Type: Rats Mice Roaches Ants Other:

___________________

To facilitate service please identify the room numbers in the appropriate areas:

Office

__

Windows

__

Serving line

__

Dry goods

__

Doors

__

Lounge

__

Sink

__

Dining room

__

Classroom

__

Cooking area

__

Walls

__

Portable

__

Refrigerator

__

Somat room

__

Equipment

__

Café tables

__

Prep table

__

Exterior

__

Other areas:_______________________________________________________

__________________________________________________________________

Fax sent by:_______________________

Title:_____________________

School / Department Phone :_________

Fax:______________________

******************************************************************

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Facilities Servicepersons Task Schedule

BREAK___________LUNCH__________BREAK__________

 ALL FACILITIES MUST HAVE (2) TWO MOPS LABLED; ONE FOR RESTROOMS AND ONE FOR

CLASSROOMS AND HALLWAYS

 ALL CUSTODIAL ROOMS MUST BE KEPT NEAT AND ORGANIZED

 ALL CHEMICALS INCLUDING SPRAY BOTTLES AND SPRAY PUMPS MUST BE LABELED

Daily Tasks

 Empty trash and change liners as needed

 Vacuum/sweep floors. Spot clean walls, doors, windows and empty pencil sharpener(s) and spot mop all tile

floors as needed.

 Sweep/ use walk-behind in all assigned hallways nightly (if in you section)

 Vacuum or sweep entrance mats nightly

 Remove all graffiti daily

 Sweep/mop/sanitize all hand rails in all assigned stairwells nightly (if in your section)

 Sweep/use walk-behind scrubber/spot wash walls/doors/window in cafeteria daily with Head’s help

 Perform Daily rest room sanitation procedure. (See attachment)

 Sanitize water fountains

 Stock paper products and hand soaps in rest room and sink area in rooms and replace all burned out bulbs in

assigned areas.

 Replace all burned out bulbs in assigned areas.

 Pick-up all debris on all outside walkway in your section

 Perform all special assigned tasks as directed by Supervisor and Administration

 Lock all assigned doors and gates

 Clean chalkboard/rails.

Weekly Tasks

 Mop all hard flooring in classrooms and offices (Monday)

 Burnish all hallways floors on (Tuesday)

 Perform weekly sanitation procedure in all Rest rooms (See Attachment). (Friday)

Monthly Tasks

 Wash all countertops and cabinets in assigned area. (First/Second week)

 Clean windowsills and blinds (Third/Fourth week)

 Dust entire section & Hi & low dust including AC vents and returns and surrounding ceiling tiles and grids

and wipe all horizontal surfaces

Review work schedule to ensure compliance; Clean and Put away supplies, turn off lights & lock all

assigned doors and gates!

***SCHEDULE MAY CHANGE DUE TO CIRCUMSTANCES***

PERIODIC TASKS

• PRESSURE CLEAN ALL WALKWAYS AND BUILDINGS

• SHAMPOO ALL CARPETS

• STRIP & WAX ALL TILE FLOORS AND WIPE AND CLEAN ALL BASEBOARDS

• SCRUB KITCHEN FLOOR

SCHOOL NAME: Facilities Service Staff Schedule & Evaluation Form

***SCHEDULE MAY CHANGE DUE TO CIRCUMSTANCES***

THIS SAMPLE SCHEDULE REFLECTS A FULLY ALLOCATED FACILITIES

STAFF AND WITHOUT ANY SPECIAL EVENTS ASSIGNED FOR THE

EVENING

+ = Excels



= Satisfactory

• = Needs Improvement

- = Unsatisfactory

NA = Not Applicable

SAMPLE: FACILITES SERVICEPERSON SCHEDULE

HRS:

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Facilities Serviceperson

Maintenance Work Request

Person making the request: _____________________________________

Priority (check one):

_____________ I. Urgent (Safety/Health Hazard)

_____________ II. As Soon As Possible

_____________ III. Can Wait

Work Requested (specify what and where):___________________________

______________________________________________________________

To be completed by the Head Facilities Serviceperson

Priority Assigned: ________________________

Date Completed: ________________________

Work Order # Assigned: ____________________

Date Called In: ___________________________

Please give this document to the supervisor of your shift (Head or Assistant Head Facilities

Serviceperson). The Head Facilities Serviceperson will then determine if a work order needs to

be called in based on the information that you provide.

*Facilities Servicepersons, Aides, or Substitutes should not call in work orders *

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Broward Schools Helpful Websites

Broward Schools (all sites below can be located via Browardschools.com)

https://www.browardschools.com/broward

Benefits

https://www.browardschools.com/Page/32016

Employee & Labor Relations

https://www.browardschools.com/Page/34223

Employee and External Self-Service (ESS)

https://www.browardschools.com/Domain/13472

Equal Educational Opportunities (EEO)

https://www.browardschools.com/Page/36568

Facilities Servicepersons

https://www.browardschools.com/Page/39932

Human Resources

https://www.browardschools.com/Page/31910

Personnel Records (Employment Services)

https://www.browardschools.com/Page/33506

Physical Plant Operations (PPO)

https://www.browardschools.com/Page/31069

Professional Development Standards & Support (PDSS)

https://www.browardschools.com/site/Default.aspx?PageID=34537

Risk Management

https://www.browardschools.com/Domain/13521

Safety Department

https://www.browardschools.com/Page/34819

Special Investigative Unit (School Police)

https://www.browardschools.com/Domain/13533

Talent Acquisition & Operations (Non-Instructional)

https://www.browardschools.com/Page/32153

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Important Phone Numbers

Phone Number

Person/Department

Name

911

Police/Fire Department

Special Investigative Unit /

Hot line

Principal

Assistant Principal

Head Facilities Serviceperson

Food Service Manager

District Maintenance

Certified Pest Control Operator

Office Manager

Procurement / Warehouse

• Please find out the number of the person or department listed on the right

and post it in the left column. Add additional names and numbers that

are important to you while at work.

• Always have telephone number for school security, the local police and

other important emergency numbers posted next to every phone.

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DISCUSSION QUESTIONS & CASE STUDIES

This section of the manual may be used as the starting point for discussions of various

professional responsibilities and job functions during training. It may also be used as the basis

for an individual’s development of enhanced awareness about the various aspects of the

profession. There is no right or wrong answer to any of the questions; each individual’s

experience and school situation will affect the many responses.

Questions (Discussion should be based on local policies)

What might happen and/or should be done when a custodian releases information to a

newspaper reporter without the knowledge of the administration? For example: vandalism,

student accident or fraud.

What types of health and physical qualifications are appropriate for custodial employees?

What about personal or ethical standards?

Who bears the responsibility for keys that are lost, stolen, or duplicated?

What is the custodian’s role when trespassers come onto school grounds? What about in the

case of stray animals?

How far should a custodian go in reporting accidents or giving first aid treatment?

Should the custodian intervene when students fight? What about when the custodian observes

illegal activities, such as drug purchases?

How can the custodian handle socially awkward assignments, such as a female working in the

male locker room or a male cleaning the woman’s restroom?

How should the custodian react when harassed or verbally abused by a teacher or another

employee? How about a student?

What should the custodian do if petty theft of supplies or borrowing of equipment is noticed?

What is the custodian’s role during emergency preparedness measures, such as bomb

evacuations or fire drills?

Is it the custodian’s responsibility for traffic control on the school grounds, such as parking or

speeding?

Should teachers and students be encouraged to help care for their areas by wiping desks or

picking up trash?

What liability does the custodial staff hold in case of accident or overlooked safety

precautions?

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DISCUSSION QUESTIONS & CASE STUDIES (cont.)

Case Studies

Johnny, a second grade student, is on the school grounds after regular school hours. While

swinging on the playground equipment, he falls and is injured. The custodian cleaning the

grounds witnesses the accident. The child is unconscious. What should the custodian do?

A custodian is working near the parking lot when a visitor comes up and asks, “Where is Ms.

Maxwell’s classroom?” What other information does the custodian need in order to take the

proper action?

A supervisor tells a new trainee to, “Take care of this machine.” The new employee takes it

and attempts to fix it, causing further damage. What should the supervisor have done? What

should the employee do?

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GLOSSARY

ABRASIVE - a substance that wears away or scratches another material.

ABSORB - to soak up, such as a sponge absorbs water.

ACIDITY- a measure of the acid strength of a chemical, which has a pH of less than 7.

ADHESIVE - a substance that causes materials to stick together, such as glue.

ALGAE - are very small plants that cause green or brown "scum" on water or damp

surfaces.

ALGAECIDE - any substance that will kill algae.

ANTISEPTIC - a substance that destroys germs. An antiseptic is used to kill germs in

a wound.

ALKALINITY - a measure of the caustic or basic strength of a chemical, which has a

pH of more than 7.

BACTERIA – tiny, living organisms that can only be seen under a microscope.

Bacteria often cause disease. They live and multiply in stale water, filth, dirt, and

rotting materials.

BACTERICIDE - any substance that will kill bacteria.

BACTERIOSTAT - any substance that will prevent the further growth of bacteria but

not kill them.

BIODEGRADABLE - the nature of a product that is easily broken down into a

harmless product.

BLACK MARKING - marks on a floor surface, usually caused by the impact of the

soles and heels of shoes.

BLEACH - a chemical which gives off an active form of oxygen that will unite with a

dye to form a colorless compound. Never use chlorine bleach on wool or natural fiber

carpets.

BLEEDING, COLOR - the transfer of fiber dyes by water or solvent.

BROWNING, CARPET - the change of color caused by over wetting during cleaning,

or flooding, followed by a slow dry.

BUFFABLE - the ability of improvement in gloss or general appearance or both, of a

polish film by a mechanical action.

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BUFFING-TYPE OF FLOOR FINISH - a floor coating that requires buffing to

maintain or enhance appearance or both.

CELLULOSE - the substance that is the main ingredient in most plant fibers. It is

made into such things as paper and sponges.

CLEANING - the removal of marks, dust, and other unwanted materials from surfaces.

It includes controlling the sources of disease and eliminating odors.

CONCENTRATE - an undiluted substance.

CORROSION - the eating or wearing away, slowly, by chemical action; for example,

rusting.

DEFOAMER - a chemical that prevents foam from forming.

DETERGENT - a cleaning agent that aids wetting, soil loosening, and suspending of

soils.

DETERGENT RESISTANCE - the degree to which a polish film exhibits no apparent

deterioration when spotted or cleaned with a solution of a non-abrasive, non-ammonia

detergent.

DILUTE - to make thin or more liquid by adding something, usually water. It is done

to reduce the strength of a concentrate.

DISINFECTANT – any substance that kills bacteria. Usually the word "disinfectant"

means the same thing as "germicide" or "bactericide".

DISPERSION - the breaking up of dirt into very small particles and spreading them

around.

DISTINCTNESS OF IMAGE - the clarity with which a surface forms mirror images

of objects by reflection.

DRAG - the physical resistance to spreading of a polish.

EASE OF USE - the amount of time required to achieve the desired finish.

EMULSION - tiny drops of grease, fat, or oil, evenly mixed and suspended in water.

EXTRACTION - the act of removing a substance, such as water from a carpet.

FIBER - a slender thread-like object.

FINISH BUILD-UP - the condition resulting from the improper removal of previous

finishes.

FLOOR FINISH - a temporary coating that enhances the appearance and may protect

the surface to which it is applied.

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FUNGI - plant-like organisms such as mushrooms that are not green. They generally

grow on moist surfaces.

FUNGICIDE - a substance for killing mold, athlete's foot, mildew, and toadstools.

GERM - a tiny, living organism that can cause disease. Some types of germs are

bacteria, molds, fungi, and viruses.

GERMICIDE - any substance that will kill germs.

GLOSS RETENTION - the ability of applied polish to retain a gloss under normal

wear conditions excluding exposure to water.

GRAIN - the pattern or direction of fibers in material, such as wood or carpet.

HAZE - unclear or foggy images reflected by a film.

HEELING - the tilting of a floor machine and applying pressure to a given area.

HOUSEKEEPING - tasks done to improve the appearance and usefulness of an area.

HUMIDITY - moisture contained in the air.

INERT INGREDIENTS - those ingredients in a product, which do not play an active

part in the product's main job. They are either a "carrier" for the active ingredients or

are added for bulk.

MICROBE AND MICROORGANISM - small, living organisms that can only be

seen under a microscope. Bacteria are microbes.

MILDEW AND MOLD - types of fungi that grow on wet surfaces. They are unsightly

and can cause odor.

pH - a number describing the acidity or alkalinity of water. The scale ranges from 1 to

14, with 7 as the neutral point. pH 1 to 4 is strongly acidic, pH 4 to 6 is weakly acidic,

pH 6 to 8 is almost neutral, pH 8 to 10 is weakly alkaline, and pH 11 to 14 is highly

alkaline.

POWDERING - partial or total disintegration of the polish film resulting in a fine,

light-colored material.

RECOATABILITY - application characteristic of a finish and the appearance of the

film after successive coatings to a surface.

SANITATION - a type of cleaning designed to provide a safe, healthy learning

environment.

SCUFF - the disfigurement of polish film resulting from the abrading or scraping

action. It is repairable without recoating the surface.

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SERVICE LIFE - period of time required under normal conditions to change the

appearance of a surface treated with a floor finish before requiring retreatment.

SLIP RESISTANCE - frictional force opposing movement of an object across a

surface, usually with reference to the sole or heel of a shoe on a floor.

SOAP - a cleaning substance made from animal or vegetable fats or oils, and an alkali,

such as lye. It can be liquid, solid, powder, jelly, granule, or flake in form.

SOIL - any solid, foreign matter embedded in or adhered to the surface.

SOIL RETENTION - the property of holding foreign matter in or on the surface after

a cleaning process.

SOLUBLE - the ability to be dissolved. Salt is soluble in water.

SOLVENTS - strong chemicals that clean by dissolving action. They are good for

some uses. However, they require expert handling and are often a fire and health

hazard. Even small amounts will completely destroy painted walls, floor tile, and many

plastics.

SPREADING - the action of leveling out over a surface during application.

STAIN - the discoloration caused by foreign matter.

STREAKING - dulling of appearance in various areas.

STERILIZE - a process that kills bacteria and germs. Complete sterilization is very

difficult to achieve.

SUSPENSION - the holding of dirt particles up in a cleaning solution and not allowing

them to settle back in.

SYNTHETIC DETERGENTS - chemicals derived from petroleum products and man-

created materials. Synthetic detergents are replacing many of the soaps for cleaning

jobs.

TRAFFIC MARKING - the marring or discoloration, or both, of a floor surface

caused by traffic.

WEAR - the dulling of the floor finish film resulting from normal use.

WATER BEADING - the surface property that causes the formation of discrete water

droplets on a finished surface.

WATER SPOTTING - changes in the appearance of the surface of a material,

resulting from improper spill removal.

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REFERENCE SECTION

Lockout / Tagout

The School Board’s primary tool for providing protection under the Occupational Safety &

Health Administration (OSHA) Standards is the energy-isolating device, which is the

mechanism that prevents the transmission or release of energy and to which all locks or tags are

attached. The School Board of Broward County and the Office of Talent Development (OTD),

in compliance with OSHA, requires that all new Facilities Servicepersons and District

Maintenance personnel complete a general awareness course on the perils of unexpected

energization or startup of machinery and equipment, or the release of hazardous energy during

service or maintenance activities. All employees must complete the lock-out/tag-out and

asbestos courses within sixty (60) days of their initial date of hire.

The OSHA standard for The Control of Hazardous Energy (Lockout/Tagout), Title 29

Code of Federal Regulations (CFR) Part 1910.147, addresses the practices and procedures

necessary to disable machinery or equipment, thereby preventing the release of hazardous

energy while employees perform servicing and maintenance activities. The standard outlines

measures for controlling hazardous energies—electrical, mechanical, hydraulic, pneumatic,

chemical, thermal, and other energy sources.

In addition, 29 CFR 1910.333 sets forth requirements to protect employees working on

electric circuits and equipment. This section requires workers to use safe work practices,

including lockout and tagging procedures. These provisions apply when employees are exposed

to electrical hazards while working on, near, or with conductors or systems that use electric

energy

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Asbestos Awareness

The School Board of Broward County in compliance with the Asbestos Hazard Emergency

Response Act (AHERA) requires that all new Facilities Servicepersons and District

Maintenance personnel complete a general awareness course on the perils of working with

asbestos containing materials. All employees must complete the lock-out/tag-out and

asbestos courses within sixty (60) days of their initial date of hire.

In response to the AHERA Act of 1987, school districts across the nation have spent millions

of dollars removing asbestos. AHERA also ordered school districts to inspect for asbestos and

develop a management plan. Most have followed the law. However, many school buildings still

contain asbestos, often in heating and cooling systems, tile floors and insulation. Custodial and

maintenance staffs face the greatest risk when they clean up asbestos-containing material or

disturb existing asbestos when they do small repair jobs.

Suspect Asbestos-Containing Materials

• Cement pipes

• HVAC duct insulation

• Cement wallboard

• Boiler insulation

• Asphalt floor tile

• Breeching insulation

• Vinyl floor tile

• Ductwork flexible fabric

connections

• Vinyl sheet flooring

• Cooling towers

• Acoustical plaster

• Electrical panel partitions

• Decorative plaster

• Electrical cloth

• Flooring backing

• Pipe insulation (corrugated air-

cell, block, etc.)

• Textured paints/coatings

• Electrical wiring insulation

• Ceiling tiles and lay-in tiles

• Chalkboards

• Spray-applied insulation

• Roofing shingles

• Blown-in insulation

• Roofing felts

• Fireproofing materials

• Base flashing

• Taping compounds (thermal)

• Thermal paper products

• Packing materials (for wall/floor )

• Fire doors

• High temperature gaskets

• Caulking/putties

• Laboratory hoods/tabletops

• Adhesives

• Laboratory gloves

• Wallboard

• Fire blankets

• Joint compounds

• Fire curtains

• Vinyl wall coverings

• Elevator equipment panels

• Spackling compounds

• Elevator brake shoes

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EMERGENCY PLANNING

In case of an emergency such as fire, bomb threat, or chemical hazard, all occupants

of a school should know evacuation procedures. Under State Board of Education

Rules (SBER) 6A-2.086, every school building up through 12

th

grade is required to

have an emergency evacuation plan. This regulation also specifies emergency drills

that must be conducted, and some of the responsibilities for various school personnel.

One of the best ways to gain knowledge and confidence in one’s ability to cope with

emergencies is through instruction and practice. The custodian’s role for both practice

and reality should be clearly defined, as specified in SBER 6A-2.086. All custodial

staff should receive training in emergency preparedness and procedures as practiced

at each work site.

The basic concern in cases of emergency evacuation is to get all occupants out of the

facility as quickly and in as orderly a manner as possible. In general, the custodian’s

main responsibility is to be sure all exit routes are kept clear at all times. The

custodian is also required to turn off such equipment as may spread fire or hinder fire

fighting operations. The custodian may also be the only staff person immediately

available as a source of emergency information. To these ends, the custodian should

have available:

 Telephone numbers for fire department, sheriff or police, utility companies,

ambulance service and physicians, residence of principal or other

administrator(s). And, of course, know about the general emergency number

911.

 Chart of plan showing locations of cut-off valves for water, gas, oil; location

of fire hydrants and extinguishers; location of main electric switches and

emergency system controls; ventilation shafts and openings; all building exits;

fire escapes if any; and all major hazard areas, such as flammable storage

 Special equipment for emergencies, such as flashlights, portable extinguishers

and first aid kits.

Custodial responsibilities for emergency planning and events should be known. These

may include monitoring the status of fire extinguisher readiness; notifying the fire

department and sounding the alarm; attempting to extinguish small fires; cutting off main

valves or switches; and assisting emergency personnel with locations at the site.

Custodians who may be asked for emergency information should take responsibility for

gaining the necessary knowledge as described above. If the school does not have location

charts or lists of emergency equipment, custodians may help develop such vital tools.

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Emergencies

• FIRE EMERGENCY

A fire emergency exists whenever the school fire alarm is activated from the

main

panel or from a remote pull station. This emergency requires the

immediate

evacuation

of the building according to the established evacuation procedures

posted.

•

MEDICAL EMERGENCY

This is any condition that could result in a life threatening injury; a life

threatening

injury is an injury that, left untreated will result in serious loss of blood, or the

patient going into shock. Medical emergencies can be the result of an injury or an

existing

medical condition (i.e. seizures, heart problems, diabetic shock,

etc.

)

•

WEATHER EMERGENCY

A weather emergency exists whenever there is a sighting of a tornado in the area

of

the school. This condition also exists whenever the local police department

informs

the administration there is a strong possibility a severe storm will occur or if

severe

storm warnings are

posted.

• BOMB

THREAT

What is a bomb? Bombs can be made to look like almost anything. They can

be

sophisticated or made from common materials. Construction of a bomb is

only

limited

to the ingenuity and resources of the bomb maker. Bombs can be

delivered,

thrown, or placed

in

numerous ways. The only thing certain about

bombs is that

they

can explode. Remember, when searching for a bomb beware of

any item

appearing

suspicious or out of place. Above all, never touch or move a

suspected

item.

•

EVACUATION/SEARCH

If a building evacuation is ordered it should be done quickly and orderly.

Teachers

and

staff members should examine their own classroom and work areas for items

that

are suspicious or out of place. Every employee should know where to

report

suspicious

or out of place items. NEVER TOUCH, JAR OR MOVE a

suspicious

item

.

Leave the area

immediately.

• OTHER BUILDING

EVACUATIONS

There are a variety of other reasons (gas leaks, chemical spills etc.) a school

building

would need to be evacuated. Each school should develop a plan to

accommodate

whatever unique needs they may have. Remember: Evacuate

quickly,

supervise

students, and keep everyone away from the problem area.

Consult your

Emergency

Preparedness Manual

prepared by the Safety

Department.

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Summary

of

Important

Safety

Standards

for the School

Setting

 Access to medical and

monitoring

data

-

Every employee has the right to

any of his or her medical records (pre-employment, workers' compensation,

drug testing) and also the right to see results of any monitoring, such as

asbestos air monitoring and radon monitoring.



Housekeeping, walking/working

surfaces -

Employers must provide

work areas that are free from hazardous clutter (i.e., stacked-up boxes, debris)

and that have unblocked fire exits.

In

addition, all floors must be kept safe

and free of slipping hazards (i.e., wet and greasy floors

).



Hazard communication

or

"right

to know"

-

Employers must

provide material safety data sheets (MSDS) for all toxic products that staff

come in contact with including cleaning products, pesticides, paints, etc.

MSDS have information on

the

health hazards of products as well as the

proper use of products to avoid health effects. Workers who use the

products must be provided training and the proper protective equipment to

prevent dangerous exposure.



Blood-borne

pathogen standard

-

Employers are obliged to develop a

written exposure control plan, provide training, free hepatitis B vaccination

and protective equipment for any employee who "reasonably anticipates

exposure to blood or other potentially infectious

materials."

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LAWN CARE

“An ounce of prevention is worth a pound of cure”

Weeds compete constantly with grass for space, water nutrients, and light. These unwanted

plants increase maintenance costs, and may act as alternate hosts for insects and diseases.

Weeds are often the source of allergy-causing pollens, skin irritants and toxic substances.

They also cause the appearance of sharp pines and burs. The most obvious impact of weeds

in turf grass is the effect on the lawn’s appearance.

Weeds usually invade turf areas when the grass is thin. Improper watering, fertilization,

mowing and excessive traffic are typical causes of thin, unhealthy grass. Inadequate

control of insects, nematodes and diseases can also quickly reduce the stand or density of

grass. Turf grass may not be well suited to a particular area because of unfavorable soil or

climatic conditions. Any of these factors can lead to unhealthy grass and result in the

invasion of weeds. Although herbicides are available as a supplemental tool, they are not

a substitute for good operational practices in turf grass production. A dense, vigorously

growing lawn is the most effective approach to weed control.

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LAWN CARE (cont.)

Following are a few simple DOS’ and DON’TS that can help you

keep your schools’ grounds looking professionally maintained.

Do……

• Use care with the weed eater around the trees and shrubs.

• Mow often enough, so as not too remove more than 1/3 of the leaf blade at

one time. Generally, once a week in summer and twice a month in winter will

be enough.

• Water only when 1/3 of the lawn shows signs of drought.

• Properly fertilize lawns, plants and trees a minimum of twice per year.

• Monitor suspicious areas (dead or dying) and call for

help.

Don’t…..

• Mow too short. Keep lawns mowed to 3 inches and above. Your turf grass

cannot survive and weeds will result if it is too short.

• Skip mowing. It stresses the grass when scalped.

• Over or underwater. Be aware of excessive rain and drought conditions and

monitor your sprinkler system.

• Forget to feed your plants, trees and grass. They get very hungry and need

food to grow properly

• Overlook dead or dying areas in the lawn. Don’t forget your plants and trees

either. Get help when you are not sure.

Always call for help if you have a problem and need assistance.

William Swartz, Certified Pest Control Operator @ 754-321-4342

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Operational Building Checklist

Item

Daily

Weekly

Monthly

Semi-

Annually

I. Air Conditioning

A. Air Cooled Chiller

B. Air to Air (Fan Room)

1. Condensate drain

2. Change filters

C. Compressed Air

1. Oil level

2. Belts

3. Drain

D. Pumps

E. Towers

F. Boilers

1. Fuel

2. Heaters

3. Leaks

4. Operations

X

II. General Building

A. Drainage

B. Electrical

1. Circuit

2. Emergency generator

a. Fuel

b. Lubrication

c. Operation

3. Emergency lights

a. Corrosion

b. Test

4. Exterior lights

C. Fans

1. Exhaust

2. Ventilating

D. Fences

E. Fertilization

X

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Operational Building Checklist (cont.)

Item

Daily

Weekly

Monthly

Semi-

Annually

F. Fire

1. Automatic system

2. Fire doors

3. Extinguishers

4. Kitchen hood

5. Standpipe hose

G. Building

1. Controls/Safety devices

2. Faucets/valves

3. Partitions/movable

4. Security

5. Storage

a. Custodial

b. Flammable

6. All lockers

7. Exterior vents

H. Grounds

1. Bleachers

2. Edging

3. Equipment

4. Flag pole

5. Plants, trees

6. Irrigation

7. Landscaping

8. Mowing

9. Playgrounds

10. Policing

I. Roofs

1. General condition

2. Gutters/downspouts

3. Roof mounted equipment

4. Structure

X

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CAREER OPPORTUNITIES

Facilities Serviceperson Program Information

The Facilities Servicepersons Programs are programs designed to provide the knowledge

and skills needed to perform in the schools and departments of Broward County Schools.

The programs require participants to know how to use equipment, properly clean and

maintain a sanitary facility and supervise a staff. These programs, along with other

professional development opportunities, afford the participants the opportunity to learn

how to apply best practices and implement this new knowledge at their site. For those

individuals who are ambitious and looking to be an Assistant Head or Head FSP, Talent

Development offers the Professional and Master Programs. You must complete the

Professional and Master Supervisor programs prior to becoming an Assistant Head

or Head facilities serviceperson.

Professional FSP Program - Supervisor

This program includes a series of courses that provide participants with core skills, both

hard and soft, necessary to become facilities supervisors and lead teams at their site.

These skills will be the foundation for developing participants to successfully deal with

the day-to-day operations and responsibilities required of a facilities supervisor.

Successful completion of this program is required for all Building Operation Supervisors,

Head & Assistant Head Facilities Servicepersons personnel prior to being appointed to

supervisory positions. This activity will award Participation Hours, and this credit will

not count toward Instructional Recertification or Inservice Points

Master FSP Program - Supervisor

This program includes a series of courses that provide participants with core skills, both

hard and soft, necessary to become facilities supervisors and lead teams at their site.

These skills will be the foundation for developing participants to successfully deal with

the day-to-day operations and responsibilities required of a facilities supervisor.

Successful completion of this program is required for all Building Operation Supervisors,

Head & Assistant Head Facilities Servicepersons personnel prior to being appointed to

supervisory positions. This activity will award Participation Hours, and this credit will

not count toward Instructional Recertification or Inservice Points.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

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reproduced or transmitted in any form without written permission of Broward County Public Schools.

BASIC FSP PROGRAM STUDY GUIDE

I. General Safety Guidelines

II. Know Lifting Safety Guidelines and Techniques

III. Ladder Safety

How to set up ladders

Ladders & electricity

IV. What is Universal Precautions and CFR?

V. Equipment Guidelines

What are the pieces of equipment

VI. Pressure Cleaning Tips

What to always do and never to do

VII. Chemical Definitions

Know chemical disposal guidelines

VIII. Restroom/Locker-Shower Room/Clinic

What the guidelines are

Dos and don’ts

Definitions

IX. What is Floor Waxing Finishing

Dos and Don’ts

X. What is the importance of building exteriors?

Which areas of the exterior should be checked

XI. Know Dumpsters Regulations

Please Note: This study guide does not substitute for reading the manual(s) and

knowing / understanding the material. You must still put in the necessary time and

effort that it will take to pass the assessment. Not all information included in this

study guide will be on the assessment.

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BASIC FSP PROGRAM STUDY GUIDE (cont.)

XII. Window Cleaning

Know exterior

Know interior

XIII. Pest Control Management and Guidelines

XIV. Procedures for Mold and Mildew Reporting

XV. Glossary Definitions

XVI. Fire Safety

Use & Type of fire extinguishers

Fuel classifications

XVII. How to clean carpets

XVIII. Facilities Servicepersons Responsibilities

XIX. Disinfectant

When to disinfect

How to disinfect

XX. Cleaning Guidelines

Daily, weekly, monthly and annually

XXI. Classroom/Corridor/Office/ Cleaning Guidelines

XXII. Fish & Universal Precautions Videos

Understand the concepts

XXIII. Operational Building Guidelines

Please Note: This study guide does not substitute for reading the manual(s) and

knowing / understanding the material. You must still put in the necessary time and

effort that it will take to pass the assessment. Not all information included in this

study guide will be on the assessment.

Facilities Servicepersons Guidelines & Procedures Handbook

reproduced or transmitted in any form without written permission of Broward County Public Schools.

The School Board of Broward County, Florida

Laurie Rich Levinson

Patricia Good

Lori Alhadeff

Debra Hixon

Donna Korn

Sarah Leonardi

Ann Murray

Dr. Rosalind Osgood

Nora Rupert

Dr. Vickie Cartwright

Interim, Superintendent of Schools

The School Board of Broward County, Florida, prohibits any policy or procedure, which

results in discrimination on the basis of age, color, disability, gender, national origin,

marital status, race, religion or sexual orientation. Individuals who wish to file a

discrimination and/or harassment complaint may call the Director of Equal Educational

Opportunities at 754-321-2150 or Teletype Machine TTY 754-321-2158.

Individuals with disabilities requesting accommodations under the Americans with

Disabilities Act (ADA) may call the Equal Educational Opportunities (EEO) at 754-321-

2150 or Teletype Machine TTY 754-321-2158.

www.browardschools.com

Date printed 1/26/2022