MCO 10110.47 W CH 1 BASIC ALLOWANCE FOR SUBSISTENCE

MCO 10110.47

MPP-51

12 Oct 1993

MARINE CORPS ORDER 10110.47 W/CH 1

From: Commandant of the Marine Corps

To: Distribution List

Subj: BASIC ALLOWANCE FOR SUBSISTENCE (BAS)

Ref: (a) DODFMR, Vol 7A

Encl: (1) Regulations for the Administration of Basic Allowance

for Subsistence (BAS)

(2) Procedures for the Issue and Control of the Meal Card

(DD Form 714)

Report Required: Quarterly Independent Verification Report

(Report Control Symbol: EXEMPT),

enclosure (2), par. 4f and App D

1. Purpose

. To publish the regulations for administering BAS.

2. Cancellation

. MCO 5512.12A and MCO P10110.14L, Chapter 15.

3. Information

. The reference contains the DoD policy for BAS

entitlement. Enclosures (1) and (2) contain the policy for

administering BAS within the Marine Corps.

4. Action

. Commanders will be guided by the reference and the

policy set forth in the enclosures.

5. Reserve Applicability

. This Order is applicable to the

Marine Corps Reserve.

L. M. PALM

By direction

DISTRIBUTION: PCN 10210861700

Copy to: 7000110 (55)

8145005 (2)

7000099, 144/8145001 (1)

DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

2 NAVY ANNEX

WASHINGTON, DC 20380-1775

MARADMIN 449/99

<<----------------------------------------------------->>

Date signed: 10/07/99 MARADMIN Number: 449/99

R 061100Z OCT 99 ZYW

FM CMC WASHINGTON DC//MP//

TO MARADMIN

BT

UNCLAS

MARADMIN 449/99

MSGID/GENADMIN/CMC MPO-40//

SUBJ/MCO 10110.47 CH 1 BASIC ALLOWANCE FOR SUBSISTANCE (BAS)//

RMKS/1. PURPOSE: TO DIRECT PEN CHANGES TO THE BASIC ORDER.

2. ACTION

A. ON PAGE 2 OF ENCLOSURE (2), "DELETE PAR 4.A (1), (2), AND

(3)" AND REPLACE WITH THE FOLLOWING:

"(1) THE COMMANDING OFFICER HAS SOLE RESPONSIBILITY AND

ACOUNTABILITY FOR MEAL CARD BLANKS REQUISITIONED, MAINTAINED,

ISSUED, AND RECOVERED BY THEIR ORGANIZATION. THE COMMANDING OFFICER

HAS THE OPTION OF DELEGATING SUCH FUNCTIONS TO A

COMMISSIONED/WARRANT OFFICER, E-4 AND ABOVE, FOREIGN NATIONAL, AND

CIVILIAN EMPLOYEE (GENERAL SCHEDULE 4 AND ABOVE) WITHIN THE COMMAND.

FURTHER, THE SENIOR PERSONNEL OFFICIAL MAY APPOINT IN WRITING OTHER

RESPONSIBLE MILITARY PERSONNEL AND CIVILIAN EMPLOYEES REGARDLESS OF

RANK TO VERIFY AND ISSUE ID CARDS IF THE MISSION REQUIRES IT. SOME

UNIQUE MARINE CORPS ORGANIZATIONS HAVE CIVILIAN PERSONNEL IN THEIR

ORGANIZATIONAL STRUCTURE IN THE POSITION OF ADJUTANT OR PERSONNEL

OFFICER. BY VIRTUE OF THEIR POSITION AND RESPONSIBILITY, THESE

INDIVIDUALS FILL THE SAME POSITIONS NORMALLY ASSUMED BY

COMMISSIONED/WARRANT OFFICERS OF THE MARINE CORPS; THEREFORE, THEY

ARE ACCORDED THE SAME ATTESTING OFFICER APPLICATION AUTHORITY FOR

MARINES OF THAT ORGANIZATION. TO EXECUTE THIS OPTION, ALL

COMMANDING OFFICERS MUST DESIGNATE THE MEAL CARD ISSUING OFFICIAL OR

AGENT FOLLOWING THE GRADE RESTRICTIONS LISTED ABOVE, AND TO PERFORM

SUCH FUNCTIONS AS; PREPARING REQUISITIONS FOR THE COMMANDING

OFFICERS'S OR REPRESENTATIVE'S (DESIGNATED IN WRITING), APPROVAL AND

SIGNATURE OF ALL REQUISITIONS FOR MEAL CARDS, MAINTAINING STOCKS,

PROVIDING SECURITY/DESTROYING CARDS, AND RETAINING A COPY OF THE

SHIPPING LIST IN THE LOG.

(2) COMMANDING OFFICERS OR REPRESENTATIVES DESIGNATED IN WRITING

ARE RESPONSIBLE FOR APPROVING THE REQUISITIONS, ENSURING THE NUMBER

OF MEAL CARDS RECEIVED AGREE WITH THE SHIPPING OR SERVE MART LIST,

FURNISHING ADEQUATE STORAGE, AND VERIFYING SERIAL NUMBERS AGAINST

THE LOG BY CONDUCTING A JOINT INVENTORY WITH THE MEAL CARD ISSUING

OFFICIAL/AGENT. THE REPRESENTATIVE DESIGNATED IN WRITING MAY NOT

BE ASSIGNED TO ADDITIONAL DUTIES AS THE MEAL CARD ISSUING

OFFICIAL/AGENT. A COPY OF THE LETTER OF DESIGNATION MUST BE

MAINTAINED IN THE ISSUING OFFICIAL'S/AGENT'S PERMANENT LOG.

(3) TO COMBAT ABUSE AND MISUSAGE, IT IS IMPERATIVE THAT EVERY 6

MONTHS (OR MORE FREQUENTLY AS DETERMINED BY THE COMMANDING OFFICER),

AND UPON RELIEF OF THE ISSUING OFFICIAL/AGENT, THE COMMANDING

OFFICER OR DESIGNATED REPRESENTATIVE CONDUCT A JOINT INVENTORY WITH

THE CARD-ISSUING OFFICIAL/AGENT TO INVENTORY BLANK CARDS ON HAND;

COMPARING THOSE WITH THE SHIPPING OR SERVE MART LIST, SIGHT THOSE

CARDS HELD FOR ISSUANCE, AND INSPECT THE LOG TO VERIFY THE

DISPOSITION OF EACH CARD. A SIGNED ENTRY BY THE COMMANDING OFFICER

OR DESIGNATED REPRESENTATIVE AND ISSUING OFFICIAL/AGENT WILL BE

PLACED IN THE LOG INDICATING COMPLIANCE WITH THIS PARAGRAPH. BLANK

MEAL CARDS MUST BE STORED IN A SAFE FOR SECURITY PURPOSES. DESKS OR

FILING CABINETS WILL NOT BE USED FOR STORAGE OF BLANK CONTROLLED

FORMS."

B. ON PAGE 2 OF ENCLOSURE (2), THROUGHOUT PAR 4, CHANGE "MEAL

CARD ISSUING OFFICER/AGENT" TO READ "MEAL CARD ISSUING

OFFICIAL/AGENT."

3. FILING INSTRUCTIONS. FILE THIS CHANGE IMMEDIATELY BEHIND THE

SIGNATURE PAGE OF THE BASIC ORDER.//

BT

MCO 10110.47

12 Oct 93

REGULATIONS FOR THE ADMINISTRATION OF

BASIC ALLOWANCE FOR SUBSISTENCE (BAS)

1. General

. The directives cited in the following paragraphs

provide basic policy for entitlement to and reporting of BAS for

officers and BAS/commuted rations (ComRats) for enlisted personnel.

This enclosure amplifies and supplements the information contained

in those cited directives and provides information on approving and

terminating BAS/ComRats.

2. Definition

. BAS is defined as an amount of money prescribed

and limited by law which is paid to military members in lieu of

subsistence at government expense. There are three categories of

BAS: BAS when subsistence-in-kind (SIK) is not available; ComRats

when a government messhall is available, but permission to subsist

separately has been granted; and, BAS when assigned to duty under

emergency conditions where no government messhall is available.

3. Officers

. Entitlement to BAS automatically commences when an

officer enters on active duty or accepts an appointment. Officers

are entitled to BAS at all times. The entitlement to BAS is

automatically terminated with the report of separation from active

duty or revocation of the appointment. The entitlement is

automatically posted to the officer's Master Military Pay Account

(MMPA) upon accession into the Marine Corps Total Force System

(MCTFS). Under the following conditions, officers will be

subsisted-in-kind (SIK) (at government expense) and will either

pay for their meals or an MMPA checkage will be effected:

a. Field Rations

. Field rations are defined as any rations

furnished to an officer engaged in maneuvers, field exercises, or

combat. The procedures for issue of field rations to officers are

prescribed in MCO P10110.14 and MCO 10110.40. When subsisting in

a government mess or with an organization drawing field rations,

officers will pay for their meals at the prescribed rates either

by cash or collection from pay. However, upon receipt of written

travel orders to field duty status, officer payroll checkage will

be in effect at the current authorized meal rate. When in a field

duty status under verbal orders, local commanders will determine

policy for cash payment by officers or payroll checkage by unit

diary entry. Under field duty conditions, officers are charged

for all meals that are available whether or not eaten. Available

meals include prepared meals, Meal Ready-to-Eat (MRE), or meals

contracted by the government. Refer to the DODFMR, Table 3-1-1,

rule 14; MCO P7220.31, APSM; and MCO P7220.42, RAPSM for additional

entitlement information. Refer to MCO P1080.35, PRIM, and MCO

P1080R.38, RESPRIM, for unit diary reporting requirements.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

b. Hospital Rations

. When a Marine is reported to sick on the

unit diary, the computer processing of the entry will automatically

stop the Marine's entitlement to BAS and will start the entitlement

to hospital rations. Refer to the DODFMR, Vol 7A; MCO P7220.31,

APSM; and MCO P7220.42, RAPSM for additional entitlement

information. Refer to MCO P1080.35, PRIM, and MCO P1080R.38,

RESPRIM, for unit diary reporting requirements.

c. Participation in International Sports Events

. When an

officer with dependents is training for, attending, or

participating in Pan-American games, Olympic games, or other

specifically authorized sports competition and subsisted during the

period by the sponsoring agency, the officer is entitled to

BAS. An officer without dependents is not entitled to BAS during

participation. For active duty officers, commanding officers will

prepare a NAVMC 11116 (Miscellaneous Pay Order/Special Payment

Authorization) to check BAS for the period of participation. For

reserve officers, the commanding officer will prepare a NAVMC 11200

(Reserve Miscellaneous Military Pay Order) to effect the checkage

of BAS. Refer to the DODFMR, Vol 7A,; MCO P7220.31, APSM; and MCO

P7220.42, RAPSM for additional entitlement and procedural guidance.

Refer to MCO P1080.35, PRIM, and MCO P1080R.38, RESPRIM, concerning

unit diary reporting requirements.

d. In Confinement

. Officers in confinement are entitled to

BAS; however, a collection by payroll deduction will be made for

meals furnished. The collection will be for food cost only at

authorized meal rates.

e. Temporary Duty Determinations During Contingency

Operations. When Marines perform duty under similar conditions as

other services within the same area of operations, as defined by

the Joint Staff or Theater Commander in Chief, or are assigned to

activities within the same area, the Joint Theater Commander will

make a uniform determination on whether personnel will be assigned

to full per diem or field duty. Requests to establish essential

unit messing will be forwarded to the CMC (MPP-52). For uniformity

considerations, government mess available in the geographic area

must be used to the fullest extent compatible with mission,

economy, and efficiency.

4. Enlisted Marines

. Entitlement to BAS is not automatically

credited to the MMPA. Marines are either SIK or permitted to mess

separately and provided a monetary allowance for subsistence. When

SIK, Marines will be provided a Meal Card, DD Form 714, which will

permit entry into the messhall. (Refer to enclosure (2) concerning

procedures for the issue and control of the meal card.) Marines

who have a meal card in their possession will not have a credit to

a monetary allowance, in lieu of SIK, credited to their MMPA.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

a. Policy for Messing Separately

. The following categories of

Marines are authorized to mess separately:

(1) Gunnery sergeants and above.

(2) Staff sergeants and below (except basic trainees) who

are residing with dependents.

(3) Marines granted permission to reside in commercial

quarters off base/station when government quarters are not

available.

(4) Marines who require special diets that are beyond the

capabilities of the government for the duration of the period

specified by competent medical authority.

(5) Marines with a conflict between the diet provided by

the government mess and that required by their religious practices

may request permission to mess separately(BAS/ComRats). Such

requests must be endorsed by the local chaplain prior to final

approval by the commanding officer. Also see MCO 10110.34.

(6) Marines assigned to the following independent types of

duty, providing rations-in-kind would have an adverse affect on the

mission requirements of these billets:

(a) Recruiting duty.

(b) Inspector-Instructor staff duty.

(c) Duty with the 4th Marine Aircraft Wing.

(d) Naval Reserve Officers Training Corps (NROTC).

(e) Assistant Military Officer Instructor (AMOI) duty.

(f) Contract Liaison duty.

This determination affects only those Marines where the place of

duty and place of messing is 30 minutes or less each way by

government transportation. The CMC (MPP) will recertify this

determination annually.

ENCLOSURE (1)

3

MCO 10110.47

12 Oct 93

Notes

: Marines on independent duty are entitled to subsistence/BAS

as follows:

1

. BAS from 1 minute after the date and hour of reporting

to the permanent duty station (PDS) (Ref: DODFMR, par. 30132) The

only exception would be when the Marine reports at a meal time

(0700, 1200, or 1800), then the effective time of authorization is

the actual reporting time.

2

. Personnel on AMOI, recruiting, I-I, and contract liaison

duty, whose duty location is not on a military installation, are

entitled to full BAS for all meals. When the duty location is on

a military installation with messing facilities, only commuted

rations (ComRats) are authorized.

3

. Marines may be authorized the difference between ComRats

and full BAS for individual meals procured during periods of duty.

(Ref: DODFMR, Vol 7A)

a. Circumstances Requiring CMC Determination to Mess

Separately

(1) Marines in the following circumstances require

CMC (MPP) determination to mess separately:

(a) Authority to mess separately under emergency

conditions when a government mess is not available. Authority may

be granted for a period not to exceed 180 days.

(b) Authority to mess separately for Marines whose

assigned duties are such that the use of a government mess would

adversely affect their mission.

(2) The CMC (MPP) will annually review the above

determinations per paragraph 30115 of the DODFMR.

b. Permission to mess separately will not be granted to

Marines assigned to units or training programs listed in

MCO 7220.51. It has been determined that unit messing is essential

to accomplish training and readiness for these units.

c. Commander's Authority

(1) Commanders have discretionary authority to grant

Marines permission to mess separately when the economic efficiency

of mess operations is not affected. These categories of Marines

are:

(a) Marines who are routinely in a TAD/TDY status more

than 60 percent of the time.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

(b) Marines who are assigned continual shift work and

a government mess is not available to accommodate their schedule.

(c) Marines assigned to food service duties.

(2) When members of one or more service perform duty under

similar conditions at an installation or are assigned to activities

within the same area, the commanders will confer to ensure uniform

determinations on the authorization of BAS/ComRats. (See DODFMR,

Vol 7A.) When members of more than one service perform duty at an

installation, the installation commander makes the BAS

determinations. Such determinations are binding on all personnel

of the DoD performing duty at that installation.

(3) In the case of staff sergeants not automatically

authorized BAS, the uniqueness of their specialized supervisory

responsibilities permits commanding officers to use this uniqueness

as justification, on an individual basis, in granting permission to

mess separately.

d. Restrictions

(1) The following reasons are not sufficient justification

to support permission to mess separately:

(a) Residing off base/station when adequate government

quarters are available and Marines elect to reside in commercial

housing at their own expense.

(b) Transportation costs (government or commercial)

between place of duty and mess do not exceed the difference between

the SIK not available rate less the ComRats rate.

(c) The travel time between the place of duty and the

mess is 30 minutes or less each way by government transportation

and there are no extenuating circumstances.

Note: Cost and time are not factors for the noon meal when the

Marine's place of duty is not a military installation.

(2) Commanding officers of ships on active naval service

are prohibited from authorizing ComRats except during periods of

overhaul. Refer to BUPERSMAN, Art. 2640110.3.

e. Authorization for full BAS will be accomplished via unit

diary per MCO P1080.35, PRIM, and MCO P1080R.38, RESPRIM.

Authorization for ComRats will be accomplished via completion of

NAVMC 10522, Commuted Rations Action and unit diary entry as

indicated in paragraph 2g, below.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

f. NAVMC 10522, Commuted Rations Action

. Upon a Marine's

initial application for ComRats at a permanent duty station (PDS),

the commanding officer or his designated representative will

determine entitlement and approve or disapprove the Marine's

request, per the guidance provided in this Order, by completion of

a NAVMC 10522. Reporting the date and time of commencement of

entitlement on the unit diary will start the commencement of the

entitlement once posted to the MMPA. The NAVMC 10522 serves as the

source document for diary preparation. The following guidance is

provided for preparation, distribution, and retention of the NAVMC

10522:

(1) Prepare the NAVMC 10522 in duplicate.

(2) After the commander or his designated representative

approves the request for ComRats, give the "original" of the form

to the Marine who is making the request. File the signed duplicate

(carbon copy signature acceptable) of the form in the Marine's SRB

after the authorization is reported on the unit diary. Annotate

the unit diary number and date of the unit diary which reported the

ComRats statement on the copy which is filed in the SRB.

(3) If the commander or his designated representative

disapproves the request for ComRats, complete and return the

"original" NAVMC 10522 to the Marine who is making the request.

File the duplicate of the disapproval in the unit's correspondence

files.

(4) If the commander or his designated representative

terminate a previous authorization for ComRats, complete section

III of the form contained in the SRB. There is no requirement to

complete section III to terminate ComRats upon transfer or when the

Marine's duty status changes. Refer to MCO P1080.35, PRIM,

concerning unit diary entry requirements in these cases. Prepare

section III in duplicate by using a blank form behind the

authorization filed in the SRB. Give the completed SRB copy of the

form to the Marine; forward the duplicate copy to the unit diary

section to report the unit diary entry to terminate the ComRats

(annotate the unit diary number and date of the diary which

terminates authorization for ComRats on the duplicate form).

Maintain the duplicate copy of the termination in the SRB until

the termination entry posts and appears on the monthly Leave and

Earnings Statement (LES). After the termination appears on the

monthly LES, remove the form from the SRB and file it in the unit's

correspondence files.

(5) Dispose of copies of NAVMC 10522 maintained in the

unit's correspondence files per SECNAVINST 5212.5.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

g. Termination of Permission to Mess Separately

. Commanders

may terminate permission to mess separately as follows:

(1) To support the economic operation of a government mess.

(2) For any good and sufficient cause. (Facilities for SIK

must be available.)

(3) Upon request of the Marine concerned.

h. Prorated and Supplemental Subsistence Allowance

. (DODFMR,

Vol 7A, Sect. D, applies.)

(1) Prorated Subsistence Allowance

. Per the DODFMR,

enlisted Marines may receive prorated BAS for that part of a day:

(a) Before beginning or after the end of travel

(TAD/TDY or PCS) or hospitalized status at the BAS rate authorized

at the PDS. Proration is not required when authorized to mess

separately at the PDS.

(b) Before beginning or after the end of TAD/TDY to

field or sea duty, at the BAS rate authorized at the PDS, when no

travel time is required before reporting to and subsequent to

detaching from such duty.

(c) After beginning or before the end of travel

(TAD/TDY or PCS) or hospitalized status at the "when permitted to

mess separately" BAS rate (or "emergency ration rate," when

authorized). Proration is not required when authorized to mess

separately at the PDS.

(d) During periods in which proper authority has

determined that a government messing facility is in fact not

available at the PDS. Prorate at the "when rations in kind are not

available" rate. (Example: Mess is closed for reasons beyond the

control of the installation commander, such as equipment failure or

power outage.)

(e) During periods in which their assigned duties in a

nontravel status require them to be absent from their PDS and their

working hours or duties prevent them from eating certain meals in a

government mess when they are normally SIK.

(2) Supplemental Subsistence Allowance

. Enlisted Marines

granted permission to mess separately at their PDS may receive the

supplemental allowance at the amounts allowable for each meal when:

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

(a) Their assigned duties in a nontravel status require

them to be absent from their PDS and their working hours or duties

require them to buy a meal or meals from other than a government

mess.

(b) Proper authority has determined that a government

mess is in fact not available for certain meals. (Example: Mess

is closed for reasons beyond the control of the installation

commander, such as equipment failure.)

(3) Refer to MCO P7220.31, APSM, and MCO P7220.42, RAPSM,

concerning administrative instructions to credit a Marine's MMPA

with prorated/supplemental subsistence allowances.

i. Field Rations

. Field rations are defined as any rations

furnished to a Marine engaged in maneuvers, field exercises, or

combat. Enlisted personnel, by law, are not entitled to

BAS/ComRats while in a travel status when not entitled to the meal

portion of per diem because they are provided subsistence at no

cost by the government (field duty, sea duty, group travel,

essential unit messing, and annual training duty for reserves).

However, if the Marine becomes entitled to per diem or actual

expenses because subsistence was not provided by the government at

no cost, then the Marine regains entitlement to BAS. Enlisted

personnel do not have the option of cash collection for meals

during periods of field duty under any circumstance. Therefore,

commanders will use a unit diary statement to automatically check

BAS for all periods of field duty. Refer to MCO P1080.35, PRIM,

and MCO P1080R.38, RESPRIM for unit diary reporting requirements.

j. Defense Officer Personnel Management Act (DOPMA) BAS

(1) DOPMA BAS While TAD/TDY. Enlisted Marines are normally

entitled to subsistence allowance at the ComRats rate during

periods of TAD/TDY away from the geographical area of the PDS. The

exceptions involve Marines who are TAD/TDY by virtue of assignment,

attachment to a unit deployed under the WESTPAC UDP, or in a field

duty status. These Marines are not entitled to DOPMA BAS as they

are SIK. If, however, enlisted Marines assigned or attached to a

UDP unit perform concurrent TAD/TDY (TAD/TDY under orders away from

the UDP location), they are entitled to subsistence allowance at

the ComRats rate during the period of concurrent TAD/TDY. Unit

diary entries for reporting DOPMA BAS vary, depending on the length

of the TAD/TDY period. Refer to MCO P1080.35, PRIM, concerning

unit diary reporting requirements.

(2) DOPMA BAS While on PCS Orders and While TAD/TDY on PCS

Orders. Except for recruits on accession travel, enlisted Marines

are entitled to subsistence allowance at the ComRats rate for the

entire period of elapsed time in conjunction with a PCS.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

Refer to MCO P1080.35, PRIM, concerning unit diary reporting

requirements.

(3) DOPMA BAS - Recruit Accession Travel

. Enlisted Marines

in the training pipeline (accession travel) are entitled to DOPMA

BAS when:

(a) actually performing travel under orders,

(b) performing TDY as a recruiter assistant where

rations are not available, and

(c) orders are received designating a PDS, to include

any TDY en route.

Refer to MCO P1080.35, PRIM, concerning unit diary reporting

requirements.

(4) DOPMA BAS - Assigned to Field Duty While TAD (Field

Rations Furnished). Enlisted Marines assigned to field duty while

TAD are not entitled to DOPMA BAS for the duration of the field

duty. The procedures for reporting periods of nonentitlement vary

depending on the length of the TAD period and field duty. Refer to

MCO P1080.35, PRIM, concerning unit diary reporting requirements.

k. Hospital Rations

. An enlisted Marine is not entitled to

BAS/ComRats during periods of hospitalization. When a Marine is

reported to sick on the unit diary, the computer processing of the

entry will automatically stop any entitlement to BAS/ComRats and

start the entitlement to hospital rations. The Marine must either

reimburse the hospital in cash for meals furnished or the Marine's

pay account must be checked. The Marine must acknowledge that

he/she understands the preceding information and that pay checkage

will be effected if the meal charges are not liquidated at the time

of discharge from the hospital. Prior to discharge from the

hospital all enlisted Marines will be required to check out with

the collection agent to settle their account. The collection agent

will inform the Marine that they may elect to have their current

pay checked. Checkage is accomplished by a Pay Adjustment

Authorization (DD Form 139). Refer to MCO 7220.31, APSM, MCO

P7220.42, RAPSM, MCO P1080.35, PRIM, and MCO P1080R.38, RESPRIM,

for administrative and unit diary reporting requirements.

l. Enlisted Accession Training

. Refer to the JFTR, Chap. 4.

Newly inducted Marines are precluded from the payment of per diem

while undergoing processing indoctrination, basic training, follow-

on technical training, or instruction where both government

quarters and messing are available (other than MCO

temporary lodging facilities) prior to reporting to the first PDS.

This restriction does not apply to students attending a course (or

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

courses) of instruction at a school or installation when the

scheduled cumulative duration is 20 weeks or more. In this

situation, the school or installation is considered to be the

student's PDS regardless of the terms of the orders involved.

4

. Meal Cards (DD Form 714). Marines who have meal cards in their

possession will not have a credit to a monetary allowance, in lieu

of SIK, credited to their MMPA. See enclosure (2) concerning

procedures for the issue and control of the Meal Card, DD Form 714.

5

. Credit/Check/Stop BAS and ComRats. The unit diary entries

shown in MCO P1080.35, PRIM, and MCO P1080R.38, RESPRIM, are

reported by commanders to credit/check/stop the monetary allowance

in lieu of SIK. Once the appropriate unit diary entry is reported

and accepted, the JUMPS/MMS/REMMPS will credit/check the

appropriate dollar amount to/from the Marine's MMPA or stop the

credit.

6

. Retroactive Approval. Retroactive approval of BAS/ComRats is

not authorized. However, this does not prevent payment of

BAS/ComRats from the time of an oral authorization by proper

authority if the oral authorization of the Marine's request is

promptly confirmed in writing. (Refer to the DODFMR, Vol 7A.) The

term "promptly" is defined as no later than 3 working days after

oral authorization. This requires a statement to be typed on the

NAVMC 10522 indicating an oral authorization was given, thus

removing the appearance of a retroactive approval. An

administrative oversight and/or failure of the authorized approving

officials to act promptly and confirm in writing, is not

justification for payment of ComRats on a retroactive basis.

Timely and accurate unit diary reporting of BAS/ComRats

entitlements cannot be overemphasized because of the affect the

unit diary process has on a Marine's pay. Delay in processing a

Marine's request results in a monetary loss to the Marine. Timely

unit diary reporting is considered to be 5 days from the date of

the occurrence to the date the unit diary is certified. These

transactions are measured for their timeliness of reporting and the

results are shown on the Personnel Timeliness Reporting Information

Section of the command's Diary Management Report (DMR).

7

. Tenant and Subordinate Commands/Activities. Installation

commanders will establish criteria/policy for all tenant/

subordinate commands/activities aboard their installation

following guidance contained in this Order and the following

directives and publications:

a. DODFMR, Vol 7A.

b. MCO P7220.31, APSM.

ENCLOSURE (1)

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MCO 10110.47

12 Oct 93

c. MCO P7220.42, RAPSM.

d. MCO 7220.51.

e. MCO P1080.35, PRIM.

f. MCO P1080R.38, RESPRIM.

g. JFTR, Chap. 4.

h. MCO P10110.14.

i. MCO 10110.40.

ENCLOSURE (1)

11

MCO 10110.47

12 Oct 93

PROCEDURES FOR THE ISSUE AND CONTROL

OF THE MEAL CARD (DD FORM 714)

APPENDICES

A Preparation Procedures for the Meal Card (DD Form 714)

B Sample Meal Card Control Log

C Rules for Issue/Recovery of the Meal Card (DD Form 714)

D Sample Quarterly Independent Verification Report

1. Background

. The meal card is designed to be issued to enlisted

Marines who are not in receipt of ComRats, or other monetary

allowance in lieu of SIK. The meal card may be issued to officers

when identification or separation of officers on per diem and those

not on per diem becomes necessary. The meal card may be issued to

enlisted personnel of other services when joined or attached on the

rolls of Marine Corps commands. The Marine Corps Recruit Depots

(permanent personnel excepted) and some school commands do not

maintain nor utilize the meal cards, and as such, are exempt from

the provisions of this Order. For purposes of this enclosure, the

term command or commanding officer, includes the Joint Reception

Centers, officers-in-charge, or other activities maintaining or

issuing meal cards.

2. General Information

. Each DD Form 714 has a potential cash

value, and is, as defined in paragraph 4, of SL-8-09993A, Marine

Corps Stock List of Blank Forms, a controlled form. Appendices A

through C contain administrative instructions for the preparation,

control, and issue/recovery of the DD Form 714. Commanders shall

use the 1 May 1953 edition of the DD Form 714, until supplies are

exhausted within the supply system.

3. Procedures. When members of more than one service perform duty

at an installation, the installation commander makes the BAS

determinations. Accordingly, Marine Corps commands located aboard

other service installations will abide by the policies and

procedures set forth by the installation commander regarding the

issuance and control of meal cards. The following general guidance

for the meal card is provided for Marine Corps commands located

aboard Marine Corps installations.

a. Meal cards must be serialized immediately upon receipt.

b. Meal cards, with exception of the serial number and

signatures, will contain typewritten entries. Alterations or

changes, once the card is completed and signed, are not authorized.

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

c. Meal cards will be laminated, upon completion of entries,

and following the required signatures. Either the cold-seal or the

heat-pressure methods are authorized for the purpose of lamination.

d. The mess officer of the local messhall(s) shall be

notified, in writing, (the name and the serial number to whom

the card was issued) of lost or stolen cards. Meal cards not

recovered within 90 days, may be dropped from the account by

commanders having special courts-martial authority, per

paragraph 6008.1c(6) of MCO P4400.150C.

e. The SSN and abbreviated title of the unit/command will be

entered on the Meal Verification Record (NAVMC 10789) to identify

those individuals entitled to subsist at government expense. The

meal card serial number will be used to control the meal card.

4. Accountability and Inventory

. The following actions pertain

to the administrative section's accountability/ inventory of meal

cards. Meal cards maintained, or stocked by supply points must

comply with the monthly inventory requirement contained in MCO

P4400.150.

a. Responsibility for Accountability

. The responsibility of

the commanding officer and the meal card issuing official/agent must

be identified separately to preclude a conflict of interest and to

strengthen accountability procedures as follows:

(1) The commanding officer has sole responsibility and

accountability for meal card blanks requisitioned, maintained,

issued, and recovered by their organization. The commanding

officer has the option of delegating such functions to a

commissioned/warrant officer, E-4 and above, foreign national,

and civilian employee (General Schedule 4 and above) within the

command. Some unique Marine Corps organizations have civilian

personnel in their organizational structure in the position of

adjutant or personnel officer. By virtue of their position and

responsibility, these individuals fill the same positions normally

assumed by commissioned/warrant officers of the Marine Corps;

therefore, they are accorded the same attesting officer

application authority for Marines of that organization. To

execute this option, all commanding officers must designate the

meal card issuing official or agent following the grade

restrictions listed above, and to perform such functions as;

preparing requisitions for the commanding officers's or

representative's (designated in writing), approval and

signature of all requisitions for meal cards, maintaining

stocks, providing security/destroying cards, and

retaining a copy of the shipping list in the log.

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

(2) Commanding officers or representatives

designated in writing are responsible for approving the

requisitions, ensuring the number of meal cards received

agree with the shipping or serve mart list, furnishing

adequate storage, and verifying serial numbers against the

log by conducting a joint inventory with the meal card issuing

official/agent. The representative designated in writing

may not be assigned to additional duties as the meal card

issuing official/agent. A copy of the letter of designation

must be maintained in the issuing official's/agent's permanent

log.

(3) To combat abuse and misusage, it is imperative that

every 6 months (or more frequently as determined by the commanding

officer), and upon relief of the issuing officer/agent, the

commanding officer or designated representative conduct a joint

inventory with the card issuing official/agent to inventory blank

cards on hand; comparing those with the shipping or serve mart list,

sight those cards held for issuance, and inspect the log to verify

the disposition of each card. A signed entry by the commanding

officer or designated representative and issuing official/agent

will be placed in the log indicating compliance with this paragraph.

Blank meal cards must be stored in a safe for security purposes.

Desks or filing cabinets will not be used for storage of blank

controlled forms.

(4) The meal card-issuing official/agent will maintain a

meal card log which shows the final disposition of each card. The

log will be retained as prescribed in paragraph 5, following. In

view of the entries required in the log, no entries will be made on

the administrative remarks page, NAVMC 118(11) of the Marine's SRB

to document the issue, reissue, recovery, loss or theft of the meal

card. The meal card log shall contain, at least the information

shown in Appendix B to this enclosure.

(5) In addition to maintaining the meal card log, the

issuing officer/agent must:

(a) Maintain the written authorization which assigns

the officer/SNCO/civilian as the issuing officer/agent in the meal

card log.

(b) Maintain a legible copy of the shipping or serve

mart list with the meal card log.

(c) Ensure the log contains current entries,

signatures, and the above supporting documents.

(d) Ensure that temporary meal cards held by command

duty personnel, for issuance during non-working hours, are

accounted for on a daily basis or on the first work day following

weekends/holidays. Temporary meal cards held by command duty

personnel are considered duty property and accountability for cards

will coincide with the posting and relief of command duty

personnel.

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

b. Responsibility for Recovery

. Whenever a meal card is

found, forward the card to the issuing command for disposition.

Refer to Appendix C for rules governing recovery and disposition of

recovered meal cards.

c. Reserve Personnel on Active Duty for 20 Weeks or More

. The

meal card procedures for reservists in this category are the same

as for Marines of the Regular Establishment.

d. Reserve Personnel on Active Duty for less than 20 Weeks

(1) Issue meal cards, when appropriate, to reservists on

active duty under the following conditions:

(a) When performing incremental initial active duty for

training (IIADT), if applicable.

(b) When performing annual training (AT).

(c) When performing active duty within commuting

distance of their home, as determined by the commanding officer, or

if actually commuting regardless of distance, unless authorized to

mess separately.

(2) Do not issue meal cards to reservists performing

periods of active duty for less than 20 weeks when the purpose of

the active duty is other than IIADT or AT and the reservists are

entitled to the subsistence portion of per diem because they

reside outside the commuting distance of the station they

were ordered to perform active duty at and they do not commute

daily. These types of orders must contain the statement "Issuance

of a meal card is not authorized, and all meals consumed in a

government mess must be on a cash basis."

(3) Per paragraph 4201.3 of MCO P10110.14L, enlisted

personnel of the Marine Corps Reserve in a training status at a

base or station, in a pay status, are identified by their DD Form

2MC (RES) and a training schedule coordinated with the food service

office. Exceptions to training schedules may be made for personnel

with official orders or written authorization from the Reserve unit

commander for makeup or special training duty.

e. Maneuvers and Field Duty

. Paragraph 8009.7 of

MCO P1080.35H, PRIM, provides reporting instructions for start,

termination, and one-time checkage of field rations. Paragraph

8009.11 of MCO P1080.35H, PRIM, contains information concerning

DOPMA BAS for Marines assigned to field duty while in a TAD

status. Paragraph 8006.3a of MCO P1080R.38C, RESPRIM, applies to

the checkage of field rations for Reserve officers engaged in

maneuvers or training exercises. There is no requirement to

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

issue meal cards to those Marines granted BAS/ComRats who are in

a field duty status; however, procedures must be established to

ensure appropriate checkage of field rations.

f. Responsibility for Independent Verification

. DoD

regulations require an independent verification of the messhall

Meal Verification Record (NAVMC 10789) and meal card log to ensure

controls are maintained over the issue, use, recovery, and security

of all meal cards. The commander, with operational control of the

messhall, will designate, in writing, an independent verification

official to accomplish the following not less frequently than once

each quarter:

(1) Conduct a review of the daily Man-Day Fed Reports

(NAVMC 565-1).

(2) Randomly verify that the SSN entered on the Meal

Verification Record (NAVMC 10789) belongs to an individual entitled

to subsist at government expense.

(3) Select, at random, a total of 25 meal cards (SSN and

meal card serial number) or 5 percent, whichever is less, from the

Meal Verification Record for all activities supported by the

messhall.

(4) Check the numbers against the appropriate meal card

control log.

(5) Check the names and numbers against pay or personnel

record to validate entitlement to subsist at government expense.

(6) Check a small sample of personnel in a leave status to

ascertain that meal cards have been recovered and retained for

reissue.

(7) Submit a quarterly report, using a report format

similar to the sample provided in Appendix D, to the installation

commander, via the chain of command.

5. Records Disposition

a. Meal Card Log

. The meal card log will be maintained for 1

year after the date of last entry and then destroyed.

b. Independent Verification Report

. File the independent

verification report by calendar year. Retain the reports for a

period of 6 months following 4th quarter verification, then

destroy.

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

PREPARATION PROCEDURES FOR THE MEAL CARD (DD FORM 714)

FRONT (See notes 1 and 2)

DATE ISSUED - Enter current date in year, month, day

format (YYMMDD).

ISSUED TO - Enter last name, first name, middle initial,

surname (if any), and grade at time of

issue. For temporary cards, enter the word

"TEMPORARY" in this block.

SERVICE NUMBER - Enter the recipient's social security

OR BADGE NUMBER number. Enter the command-determined

serial number of the card in the right

portion of this block.

AUTHORIZING - Enter name, grade, title, organization, and

OFFICIAL signature of issuing officer/agent.

REVERSE

LEGEND - Legend codes are preprinted on front of

form.

INSTRUCTIONS - The issuing officer/agent shall explain to

the meal card recipient, the purpose and

use of the card, responsibility for

safeguarding (may not be loaned or given to

anyone), and circumstances under which the

card must be returned to the issuing

command.

SIGNATURE - Signature of recipient of meal card (prior

to signing, recipient must read the

instructions on reverse of card).

NOTES:

1. Per paragraph 4201.2 of MCO P10110.14L, meal cards issued to

Marine Corps Reserve Officer Training Corps (ROTC) students ordered

to a training status will be overstamped with the letters "ROTC."

2. Per paragraph 4202.1 of MCO P10110.14L, members of other

active duty services stationed on or attached to an installation

Appendix A to

ENCLOSURE (2)

A-1

MCO 10110.47

12 Oct 93

are issued the meal card with "COMMON SERVICE" overstamped in bold

letters across the front of the card.

Appendix A to

ENCLOSURE (2)

A-2

MCO 10110.47

12 Oct 93

MEAL CARD CONTROL LOG

1. Use one or more log books, depending upon your frequency of

issue of meal cards. At a minimum, use the following column

headings in preparing the meal card accountability log book. The

full length of the log (2 pages)) may be required to accommodate

insertion of the required column headings.

Column 1

: Meal Card Number/SSN. Enter the command determined meal

card serial number followed by the individual's SSN. List all meal

card serial numbers in ascending order.

Column 2

: Grade/Name of Individual to Whom Issued. Enter the

grade and first name, middle initial, and last name of the

individual to whom the meal card is issued. The grade should be

the grade held at the time the card is issued. Promotion or

reduction will not require the reissue of the meal card.

Column 3

: Date of Issue. Self-explanatory.

Column 4

: Date of Recovery/Reason. Enter the date the meal card

is recovered and the reason for recovery, i.e., transfer, granted

ComRats, etc.

Column 5

: Signature of Individual. Self-explanatory.

Column 6

: Signature of Issuing Agent. Self-explanatory.

2. A legend may be used at the beginning of the log to denote

column headings and number as shown above. Thereafter, the

columns throughout the log need be identified only by number.

Appendix B to

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

RULES FOR ISSUANCE/RECOVERY OF THE MEAL CARD (DD FORM 714)

_________________________________________________________________

| R | A | B | C |

| U |___________________|__________________|____________________|

| E | | | |

|___|___________________|__________________|____________________|

|___|___________________| | permanent meal card|

| 2 | of 30 days for | | |

|___|___________________| |____________________|

|___|___________________| |____________________|

|___|___________________| |____________________|

|___|___________________| |____________________|

|___|___________________|__________________|____________________|

Appendix C to

ENCLOSURE (2)

C-1

MCO 10110.47

12 Oct 93

RULES FOR ISSUANCE/RECOVERY OF THE MEAL CARD (DD FORM (714)-

CONTINUED

_________________________________________________________________

| R | A | B | C |

| U |___________________|__________________|____________________|

| E | | | |

|___|___________________|__________________|____________________|

|___|___________________|__________________|____________________|

|___|___________________|__________________| |

| | | | |

|___|___________________| |____________________|

|___|___________________| |____________________|

|___|___________________| |____________________|

|___|___________________|__________________|____________________|

Appendix C to

ENCLOSURE (2)

C-2

MCO 10110.47

12 Oct 93

RULES FOR ISSUANCE/RECOVERY OF THE MEAL CARD (DD FORM (714)-

CONTINUED

_________________________________________________________________

| R | A | B | C |

| U |___________________|__________________|____________________|

| E | | | |

|___|___________________|__________________|____________________|

|___|___________________|__________________|____________________|

NOTE:

1. Notification of messhall(s) is required to assist in the

prevention of unauthorized use of the meal card.

Appendix C to

ENCLOSURE (2)

C-3

MCO 10110.47

12 Oct 93

SAMPLE QUARTERLY INDEPENDENT VERIFICATION REPORT

5512

(Originator Code)

(Date)

From: (Independent Verification Official)

To: Commanding General/Commanding Officer,

(Installation address)

Via: (Unit Commander and others in the chain of command)

Subj: INDEPENDENT VERIFICATION OF ISSUE AND CONTROL OF MEAL

CARDS, DD FORM 714

Ref: (a) MCO 10110.XX

1. Per the reference, an independent verification of meal card

issue and control procedures was accomplished on (date).

2. The findings of the verification are as follows:

a. There was/was not a letter on file appointing a meal card

responsible official.

b. Meal cards were/were not maintained under adequate

security.

c. Meal cards were/were not being recovered from personnel

prior to receipt of ComRats, leave authorizations, PCS, FAP or TAD

orders.

d. The meal card control log was/was not in the format

contained in Appendix B to enclosure (2) of the reference.

Appendix D to

ENCLOSURE (2)

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MCO 10110.47

12 Oct 93

Subj: INDEPENDENT VERIFICATION OF ISSUE AND CONTROL OF MEAL

CARDS, DD FORM 714

e. Lost/stolen meal card numbers were/were not provided to

the messhall(s) as required.

f. Personnel not entitled to rations at government expense

were found to be consuming meals at government expense. (This

sub-paragraph will be used only when applicable.)

SIGNATURE

Copy to:

Appropriate Messhall

Appendix D to

ENCLOSURE (2)

D-2

*U.S. GOVERNMENT PRINTING OFFICE: 1993-300-748/80072