SWA: 11.01.19
Stanford West Apartments Application Criteria
Stanford West Apartments does business in accordance with the Federal Fair Housing Act. We provide equal opportunity
housing for all people. Each person age 18 and above must complete an application. Applications are assessed based on
Stanford University's Rental Eligibility Priorities. The apartment eligibility and screening systems are applied equally and
consistently to all applicants. Management reserves the right to reject any application that cannot be verified within 5
business days of the application date.
Identification
1.
A photocopy of a valid state driver's license, age of majority card, military ID, state issued photo ID, or passport.
2.
Social Security number, for the purpose of obtaining a credit report.
Roommates
Each resident and Guarantor is jointly and severally responsible for the entire rental payment as well as all community rules and policies.
Management will not refund any part of a security deposit until the apartment is vacated by all tenants. There must be at least one
original leaseholder employed by Stanford University or Stanford Hospital & Clinics on the lease agreement at all times. Any
requested change in roommate assignment must be approved by Management.
Rental/Mortgage
This community verifies the last 24 consecutive months of rental/mortgage history. Applicants must demonstrate the ability to fulfill
obligations in a timely manner. Any documented complaints, damage, or any other poor references will result in an automatic denial
of application. Rental applications reflecting a foreclosure, eviction, skip or money owed to a previous landlord within the last three
years will result in rejection of application. Applicants must fulfill all obligations at current residency prior to approval.
In the case that the applicant has no verifiable rental history, they must provide proof of previous residency and timely payment (i.e.,
owned home, school housing, military service). Applicants with less than 24 months rental/mortgage history will be considered based
on their ability to meet all other criteria and the resulting approval rating.
Income
Applicants must demonstrate a stable source of income, with a 30% or less rent to income ratio. The ratio may increase to a maximum
40%, based on the applicant's credit and payment history, ability to meet all other criteria, and the resulting approval rating.
Applicants may qualify jointly for income.
Verifiable Income
▪
Current Employment: Written verification of employment and photocopies of most recent 30 days worth of pay stubs. Paystubs
must indicate that taxes are being withheld.
▪
Self-employed: Tax records showing reported income and paid taxes. Bank statements back three months demonstrating a steady
flow of income.
▪
Unemployed: Bank statements with savings demonstrating a maximum 35% rent to income ratio for the entire lease term.
Other sources of income may include:
1.
Newly Employed: Signed, typewritten letter from employer on official letterhead (i.e., department, company, University).
2.
Savings Account: Past three months bank statements demonstrating: a. sufficient balance to cover rent for entire lease term.
b. balance has been maintained over three month period, without significant fluctuations.
3.
Social Security: Documentation from Social Security Administration indicating amount and frequency of payment.
4.
Spousal/child support: Notarized documentation indicating amount and frequency of payment.
5.
Retirement Funds: Documentation indicating the amount and frequency of payment. Notarized verification of entire retirement
fund balance that must cover rent for the entire lease term.
6.
Section 8/Subsidized Rent: Official documentation from agency subsidizing rent (typically HUD). Must include payment amount
and length of eligibility. This payment, along with any other verifiable sources of income, must equal the property's minimum
income standards.
7.
Disability: Official documentation from payment source indicating amount and frequency of payment.
8.
Military: Letter verifying income from military, notarized documentation of military housing allowance; or photocopies of
paystubs showing income over the last 30 days. Paystubs must indicate that taxes are being withheld; or Notarized
documentation of military housing allowance.
Credit
Credit must be in good standing, not to drop below a 66% positive account ratio. Liens, public records/judgments, bankruptcies and
foreclosures are automatically considered negative accounts. Student loans and medical collections are not considered. Poor credit
ratings brought about by divorce must be accompanied by a copy of the Divorce Decree and will be assessed based upon the debt
responsibility as assigned by the Court.
Initial: _______
SWA: 11.01.19
Bankruptcy
Provided that the applicant meets the approval rating for all other criteria, the following will apply:
1.
Bankruptcies must be closed.
2.
The applicant must provide the Court’s discharge documents.
3.
All accounts included in the bankruptcy will be rated as one negative account. The applicant must then score a 66% positive
account ratio or better.
4.
If the bankruptcy was discharged in the last 24 months, an additional deposit will automatically be required. The applicant must
still meet the approval ratings for all other criteria.
Occupancy
The maximum occupancy standards are listed below. This includes infants and children. There are no exceptions.
▪
One Bedroom: 3 persons
▪
Two Bedroom: 5 persons
▪
Three Bedroom: 7 persons
Vehicles
The maximum number of vehicles is listed below. There are a limited number of additional garages and carports available for rent.
▪
One Bedroom: 1 garage
▪
Two Bedroom: 1 garage + 1 unreserved
surface parking space, with 2 registered
vehicles
▪
Three Bedroom: 1 garage + 1
unreserved surface parking space,
with 2 registered vehicles
Additional Deposits
An additional security deposit may be required based upon the applicant's approval rating. Additional security deposits may be up to
one month's rent. This additional security deposit is not a pre-payment of rent, and will only be considered for refund after the
resident has vacated the apartment. An additional security deposit is required for residents with pets.
Pet Rent
The monthly pet rent for a dog or cat is $20.00. The pet rent covers costs created by the presence of pets within our community such as
additional administrative and other costs. Pet rent does not cover damage to individual apartments.
Guarantors
Guarantors may be permitted based on approval rating. Guarantors' gross annual income or savings must meet or exceed 4 times the
annual rental rate (maximum 25% rent to income ratio). Guarantors must meet all other qualification standards listed. All lease-
associated paperwork signed by guarantor must be notarized if not signed at the Leasing Information Center in the presence of a
leasing agent.
Pre-Payment of Lease Term
In the case that the applicant does not meet the minimum approval rating, they may pre-pay for the entire lease term of 6 months or
greater provided that the applicant has a perfect rental/mortgage payment history for the last 24 consecutive months, and there are no
documented complaints from current or previous landlords. This prepayment program must stay in effect until the applicant meets
minimum approval ratings.
Lease Term
Each applicant at this community is offered a 12 month lease term upon approval of application. You may sign a lease for
less than twelve months; however, short term fees apply for terms of less than six months.
Initial: _______
Application Fee/Holding Fee
There is a $45.00 application fee for each applicant/guarantor. The application fee is not a guarantee of approval for residency. The
application fee covers all costs including actual costs for screening in the amount of $18.00 plus costs to obtain, process, and verify
information in the amount of $27.00. These costs may include staff time and other soft costs. The application fee is non-refundable. A
$500.00 to $1,000.00 holding fee is collected at the time of assignment of a unit. Once your application is approved, you have 72 hours
to cancel after which time the holding fee is non-refundable. The holding fee is not a guarantee of approval for residency. Upon final
approval of your application, the holding fee will be applied toward balances due for security deposits and any other fees at the time of
move-in. If the application is rejected, the holding fee will be returned.
Applicant Signature Date
Agent Signature Date
SWA 11.01.19
RENTAL APPLICATION
EACH APPLICANT AGE 18 AND OVER MUST COMPLETE A SEPARATE FORM
Stanford West Apartments
700 Clark Way
Palo Alto, CA 94304
Phone (650) 725-2000
Fax (650) 725-2500
Date Desired: If you are interested in an adaptable unit, please check here:
Last Name First Middle
Soc. Sec #
Driver’s License and State
Birthdate
Work Phone
( )
Home Phone
( )
Cell Phone
( )
Email Account
Other
occupants
under the
age of 18
1
Full name Relationship Birthdate
3
Full name Relationship Birthdate
5
Full name
Relationship Birthdate
2
Full name Relationship Birthdate
4
Full name Relationship Birthdate
Do you have a waterbed?
Yes No
Do you have waterbed insurance?
Yes No
PETS: Please note that Landlord reserves the right to approve all pets
prior to approval of this application. The pet policy is 2 pets per unit. A
pet deposit is required. Pet rent may also apply. Dogs require a license.
Renters insurance may be required.
1
2
Type of Animal Breed Weight Age Color License No.
PART 1 CURRENT RESIDENCE
Current Address City State Zip
OWN
Move-in Date
Expected Move-out Date
Monthly Payment
$
RENT
Name of Current Landlord/Lender
Mortgage Company
Address of Current Landlord/Lender City State Zip
Landlord/Lender Phone
( )
Apartment Community
Other
PART 2 PREVIOUS RESIDENCE HISTORY
Please list a minimum of 24 months of rental/mortgage history.
Applicant's Previous Address 1 City State Zip
OWN
Move-in Date
Move-out Date
Monthly Payment
$
RENT
Name of Previous Landlord/Lender 1
Mortgage Company
Address of Previous Landlord/Lender 1 City State Zip
Landlord/Lender Phone
( )
Apartment Community
Other
Applicant's Previous Address 2 City State Zip
OWN
RENT
Move-in Date
Move-out Date
Monthly Payment
$
Name of Previous Landlord/Lender 2
Mortgage Company
Address of Previous Landlord/Lender 2 City State Zip
Landlord/Lender Phone
( )
Apartment Community
Other
PART 3 VEHICLES
List all vehicles intended to be parked on the premises. Please note that the community policies state restrictions on number of vehicles per apartment.
Auto #1 Make
Model
Year
Color
License Plate Number
State
Auto #2 Make
Model
Year
Color
License Plate Number
State
Auto #3 Make
Model
Year
Color
License Plate Number
State
PART 4 STANFORD AFFILIATION
Eligibility Priority Category: (Check highest priority)
1a Faculty 2a Stanford Hospital & Clinics 3 Employed in Palo Alto or Menlo Park or age 62 and above and lives in Palo Alto or Menlo Park
1b Public Safety Officer 2b Visiting Fellows 4 All Others
1c Other Staff 2c Employed on Stanford Lands
Number of Hours Working Per Week
Qualifying Employment: Must be employed at least 30 hours per week (75% FTE) at or above the minimum wage
during the entire lease term. Lease term cannot exceed duration of Qualifying Employment.
hours or % FTE
If you checked categories 2c through 4 above, skip to Part 5.
Stanford Position
Stanford Department
Start Date
End Date
Stanford Supervisor's Name
Stanford Supervisor's Phone
If Faculty, Rank :
Assistant Visiting
Associate Other:
Full
Staff Level
Paid By:
Stanford University Other:
SLAC
Stanford Hospital & Clinics
Annual Stanford Income
$
Initial:
SWA 11.01.19
PART 5 EMPLOYMENT HISTORY
List a minimum of 24 months of employment history.
Current Employer (if different from Part 4) Current Department
Current Position
Start Date
End Date
Current Employer Address City State Zip
Current Supervisor's Name Phone
( )
Annual Salary
$
Previous Employer 1 Previous Department 1
Previous Position 1
Start Date
End Date
Previous Employer's Address 1 City State Zip
Previous Supervisor's Name 1 Phone
( )
Annual Salary
$
Previous Employer 2 Previous Department 2
Previous Position 2
Start Date
End Date
Previous Employer's Address 2 City State Zip
Previous Supervisor's Name 2 Phone
( )
Annual Salary
$
ADDITIONAL INCOME 1 Additional income such as child support, alimony or separate maintenance need not be disclosed unless such Additional Income is to be included for qualification hereunder.
Amount of $ per Source:
ADDITIONAL INCOME 2 Additional income such as child support, alimony or separate maintenance need not be disclosed unless such Additional Income is to be included for qualification hereunder.
Amount of $ per Source:
PART 6 IMPORTANT INFORMATION
Name of Nearest Relative 1 Relationship
Phone
( )
Address City State Zip
Name of Nearest Relative 2 Relationship
Phone
( )
Address City State Zip
Emergency Contact Name Relationship
Phone
( )
Address City State Zip
HAVE YOU EVER BEEN: EVICTED? YES NO CONVICTED OF CRIMINAL OFFENSE? YES NO
HOW DID YOU HEAR ABOUT US?
I understand I acquire no rights in an apartment until I sign this agreement and submit a holding fee in the amount of $ . Upon approval of tenancy and the signing
of an apartment rental agreement, this fee will be credited against my deposit and/or my first month’s rent. In consideration for Landlord holding said apartment at Stanford West
Apartments I hereby waive all rights to the return of said holding fee and said fee shall be retained as liquidated damages in the event I do not choose to enter into the agreement
applied for herein. In the event said application for tenancy is not accepted, holding fee shall be returned to applicant
NON-REFUNDABLE APPLICATION FEE $ 45.00 per applicant age 18 and above.
Pursuant to State and Federal Fair Credit Reporting Acts, this is to inform you that an investigation involving the statements made on your rental application at Stanford West
Apartments, as well as inquiries regarding your character, general reputation, personal characteristics and mode of living may be initiated. You have the right to dispute the
information reported. Upon written request, you are entitled to a complete and accurate disclosure of the investigation’s nature and scope as well as a written summary of your
rights and remedies under the Fair Credit Reporting Act.
Applicant represents that all above statements are true and complete. Applicant hereby authorizes verification of above information and the performance of a credit check and
criminal background check on Applicant as appropriate by all available means. Applicant acknowledges that false information may constitute grounds for rejection of this
application, termination of right of occupancy and/or of deposits and may constitute a criminal offense under the laws of the State of California.
I have read and agree to the provisions as stated.
Signed
Dated
I am aware that an incomplete
application causes a delay in
Applicant
processing and may result in denial
of tenancy.
This information sought is solely for use in evaluating the named applicant’s tenancy.
Signed
Agent
Dated
Equal Housing Opportunity
Visual proof of Driver’s License or State I.D. yes no Additional Garage
Lease Lease
Carport
Storage
Unit No.
Unit Type
Start Date
End Date
Rent $ Move in Date Other
Application Fee $
Security Deposit $
Pet Deposit $
Agent
Date Paid
Date Paid
Date Paid
Date
Check #
Check #
Check #
****For Office Use Only***For Office Use Only***For Office Use Only***For Office Use Only***For Office Use Only****
