full time position: - accounts payable officer financial management

FULL TIME POSITION:

ACCOUNTS PAYABLE OFFICER

FINANCIAL MANAGEMENT AND ADMINISTRATION

Agency Description:

The New York City Department of Small Business Services (SBS) helps unlock economic potential and create economic

security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer

economy in neighborhoods across the five boroughs.

Job Description:

SBS is seeking an Accounts Payable Officer who will report to the Fiscal Director and Accounts Payable Supervisor, the

selected candidate will process payments to vendors with contracts or purchase orders in compliance with the Directives of

the City Comptroller, Federal, and Department procedures as well as serve as the Accountant for NYBAC.

Specifically, the functions of the Accounts Payable Officer will be to:

• Process payment vouchers expeditiously and accurately to approved contracts/vendors using the City’s Financial

Management System (FMS3) and NYC HHS Accelerator

• Analyze contractors’ Monthly Financial Report and other documents to ensure invoices are properly supported with

back-up documentation;

• Maintain books in QuickBooks for all New York Business Assistance Corp (NYBAC) activity

• Coordinate with program personnel on budget allocations and funding agreements

• Coordinate the annual audit, process all closing entries

• Report to PARIS on all NYBAC activities

• Serve as Secretary for NYBAC and prepare all necessary employment agreements for NYBAC personnel

• Track payments and expenses for each contract or vendor and ensure it does not exceed the budget line;

• Check FMS to ensure fund availability before processing/entering payment in FMS and inform procurement and

budget units to increase or decrease encumbrances for contracts/vendors;

• Maintain files and records according to Department procedures;

• Coordinate with Supervisor to ensure contract close out payments are done diligently and accurately;

• Perform special Fiscal projects as needed

Preferred Skills:

• Outstanding interpersonal and communications skills

• Excellent MS Excel, Word and Outlook skills

• Experience working with QuickBooks

• Experience working with diverse groups of people

• Strong work ethic and attention to detail

• Ability to organize and drive projects to timely completion

• Previous accounts payable experience and familiarity with FMS system

Qualifications:

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration,

human resources management

2. 2. A baccalaureate degree from an accredited college and three years of satisfactory full‐time professional

experience in the areas described in ʺ1ʺabove.

How to Apply:

PLEASE NOTE: OPEN TO CURRENT CITY EMPLOYEES PERMANENT IN THE ASSOCIATE STAFF ANALYST OR

ADMINISTRATIVE STAFF ANALYST TITLE ONLY. YOU MUST CLEARLY STATE YOUR CIVIL SERVICE STATUS ON

YOUR RESUME OR COVER LETTER. ALL OTHER CANDIDATES WILL NOT BE CONSIDERED.

To apply for this position, please email your resume and cover letter including the following subject line: Accounts Payable

Officer to: caree[email protected]

Internal candidates please email your resume and cover letter including the following subject line to Accounts Payable

Officer to: [email protected]v

ALSO:

City Employees: Apply through Employee Self Service (ESS) at www.nyc.gov/ess search for Job ID: 412533

All Other Applicants: Go to www.nyc.gov/careers search by agency Small Business Services and search for Job ID:

412533

Salary: Commensurate with Experience

NOTE: Only those candidates under consideration will be contacted.

NYC residency is required within 90 days of appointment

If you do not have access to email, mail your cover letter & resume to:

NYC Department of Small Business Services

Human Resources Unit

1 Liberty Plaza

New York, New York 10006