What is the ABC program?
The ABC Child Care Program helps eligible low-income families pay for child
care so that they can work or go to school or training.
Families may choose care from a full range of public and private child care
options – centers, schools, group homes, family homes, friends and relatives.
The ABC Child Care Program also makes every effort to assist child care
providers interested in improving the quality of care at their facility.
The ABC Program encourages parents to choose regulated child care. Child care
providers voluntarily enrolled in ABC are reimbursed according to the quality of
care provided. There are 3 levels of regulated care in the ABC system:
Level A – Exemplary programs measured against rigorous quality
standards
Level B – Programs measured against quality standards beyond basic state
regulations
Level C – Programs meeting basic licensing regulations (health and safety)
Within Levels A and B, highest performing providers are recognized by AA and
BB designations and higher bonus awards. At each level, programs receive
regular on-site reviews to measure performance on the program standards for
that level.
For information on how to enroll in the South Carolina ABC Child Care Program
or more information on program improvement, call 1-800-763-ABCD.
South Carolina Department of Social Services
ABC CHILD CARE QUALITY IMPROVEMENT SYSTEM
Enrollment Form
ABC LEVEL B ON-SITE ASSESSMENT
APPLICATION
The purpose of this form is to gather information to determine if prerequisites are met for an ABC Level
B on-site assessment. To receive a Level B program assessment, a child care center must be able to meet
the Level B mandatory standards which are beyond the state’s licensing requirements.
This application must be completed in full, signed by the owner/sponsor or designee, and returned by mail
to Elaine Justice Boyd, Department of Social Services, ABC Child Care Services, P.O. Box 1520,
Columbia, SC 29202-1520 to be considered for a Level B assessment visit. Incomplete applications may
be returned with the additional information needed highlighted.
NOTE: Through this application, child care programs must be able to demonstrate their ability to meet
the criteria outlined in the ABC Level B Center-Based Standards. Please be mindful that completion of
this application does not guarantee enrollment into the ABC Child Care Quality Improvement System.
Please provide the following:
CENTER INFORMATION
FEIN __________________________________( ) OR Social Security _________________________________( )
Provider/Agency Name: ___________________________________________________________________________________
Facility Name(if different from Provider Name):________________________________________________________________
Facility County Name:__________________Facility Phone #: __________________Director'sName: ______________________
Alternate Contact Person/Name: __________________________Relationship:__________________ Phone #:_______________
OwnerName:____________________________________________________OwnerNo. ________________________________
Facility Address: __________________________________________________________________________________________
Facility Number & Street, or Route No.
City: ____________________________ State:__________________ Zip Code: _________________________________
Payment Address:_________________________________________________ Fax # _________________________________
(Number & Street, P.O. Box or Route #)
City:__________________State:___________ Zip Code: ______________ Payment Phone #: _____________________________________
Hours of Operation: Days of Operation:
_________ ______AM/PM to __________ _____AM/PM  M T W TH F SA SU
) Provider Type
(check only one)
) Regulatory Requirement
(check only one)
) Provider Category
(check as many as applies)
) Ownership Status:
(check one from each of the 3
categories below)
Center
Faith-based
Sponsored/Licensed
Minority Owned
Accredited Center
Private-for-profit
Non-Minority Owned
Group Child Care
Home
Private-non-profit
Family Child Care
Home
Publicly Sponsored
Sole Proprietor
Exemption
Head Start
Partnership
Regulatory Information:
Number:_________________
If applicable, No. of infants
under 30 months of age:
_____________
School District
Corporation
Capacity:_______________
Date of Expiration:
_________________________
Less than 4 hours/day
Other
Summer Camp
State Employee
Non-State Employee
Legislator
Care Types Provided: (Check all that apply)
0-2 Full
3-5 Full
6-12 Full
0-2 Half
3-5 Half
6-12 Half
Are you currently an ABC Provider? (please circle) YES / NO
Please list an e-mail address or website address (if applicable)______________________________
EMERGENCY COVERAGE:
Staff Coverage. Please indicate arrangements for handling staff-child ratios when a caregiver is
absent or when there is an emergency in your child care facility:
Number of children and adults in each classroom. A classroom is defined as an identified group of
children assigned to a caregiver or caregivers. Below, for each classroom/group, please indicate the ages
of the children, the number of children, and the number of salaried adults in the classroom/group at all
times.
Identify classroom/group
by # or name below
Age range of
children in the
classroom/group
# of children in the
classroom/group
# of Salaried Adults in
the classroom/group
South Carolina Department of Social Services ABC Quality Improvement System
To be completed by Child Care Facility Owner, Director, or Designee
Name of Facility:
County:
Physical Address: (Street, City, State, Zip)
Date:
Documents to send
Name
First and Last
Social Security
Number
Date of
Birth
Date of
employment
Years
in
child
care
Job Title with
age group – i.e.
LD or AS
Full
time or
Part
Time
Valid High
School
Diploma
Degrees
and/or
Certificates
CCCCD
Official
Transcript
Current
Pediatric
CPR and First
Aid
Current
Signed
Discipline
Policy
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
**NOTE: ALL STAFF MUST BE AT LEAST 18 YEARS OF AGE
List of Staff- for Licensed and Approved Facilities
Please make sure to submit copies of requested documents and ensure that the
application is signed below.
(See Enrollment Visit Required Items Checklist)
PLEASE RETURN COMPLETED APPLICATION AND COPIES OF
DOCUMENTS TO:
ABC Child Care Program
Attn: Elaine Justice Boyd
Department of Social Services
P. O. Box 1520
Columbia, South Carolina 29202-1520
Owner/Director/Designee: Please sign below to indicate that you have reviewed the information provided in this
form and all documents that have been attached and that you attest to their accuracy.
Signature of Owner/Director/Designee: _______________________________________________________
Title: ____________________________________________________ Date: _________________________
Printed name of Owner/Director/Designee: _____________________________________________________
Name and Title of Person Completing Form: ____________________________________________________
Required Documentation for Enrollment in ABC
Level B - Licensed Centers
To enroll in Level B of the ABC Child Care Quality Improvement System, we must verify that your program meets
Part I of the Mandatory Standards. Please submit the following documents, with your application, so that we may
verify compliance with these Level B Part I Mandatory Standards prior to scheduling an on-site review.
Submit a copy of your REGULAR license or registration from the SC Department of Social Services.
Programs cannot enroll in the ABC Quality Improvement System with a provisional license.
Complete the attached staff information chart and please include COPIES of the following documents for
ALL staff:
Valid High School Diploma/GED
(For the definition of a valid high school diploma see page 12 of the ABC Required
Mandatory Standards Part I.)
Certificates/Degrees of higher education for all Lead Teachers and Director
(At a minimum, all lead teaching staff must have ECD 101and directors must have an
Early Childhood Certificate. For additional information on meeting the Level B
educational requirements, refer to the ABC Required Mandatory Standards Part I,
Standard III; Staff Qualifications and Development, pp. 4-7.)
Official Training Transcript from CCCCD (The Center for Child Care Career
Development)
Pediatric CPR and First Aid Certification
Signed Discipline Policy (All staff are required to sign a discipline policy annually.)
Submit a copy of your program handbook and/or newsletter, if applicable.
Submit a copy of the Discipline Policy given to parents in your program. (Parents are required to sign a
discipline policy annually. Parents’ signatures will be verified during your on-site review.)
Submit a copy of your program’s Nutrition Policy that is provided to all staff and parents in your program.
(Evidence that staff and parents have been informed of this policy will be requested at your on-site review.)
Submit a copy of your program’s Physical Activity Policy that is provided to all staff and parents in your
program. (Evidence that staff and parents have been informed of this policy will be requested at your on-
site review.)
Submit a copy of your current rates.
Submit a completed and signed W-9 Form. (www.irs.gov/formspubs)
Submit a copy of the IRS Form SS4 or letter 147-C, assigning your Federal ID number. (Please call
1.800.829.0115 or 1.800.829.4933 to request a copy of your IRS Form SS4 or letter 147-C, if you cannot
locate your original document.)
Submit a copy of your current menu (Include at least two weeks’ worth of menus.)
10/1/12 - 1 Page 1 of 5
Provider Information
Center-Based Standards - ABC Child Care
South Carolina’s Quality Improvement System
Name of Provider FEIN/SSN#____________________
Name of Facility (if different)____________________________________________
Address _____________________________________________________________
Mailing Address_______________________________________________________
E-Mail Address___________________________________ FAX #_______________
Phone# Contact person/owner________________________
0-2 Meets Part I Required Standards I through V Yes No
0-2 standards: Reviewer Review date Enrolled Yes No Score_____
3-5 Meets Part I Required Standards I through V Yes No
3-5 standards: Reviewer Review date Enrolled Yes No Score_____
6-12 Meets Part I Required Standards I through V Yes No
6-12 standards: Reviewer Review date Enrolled Yes No Score_____
Type of Visit
Enrollment visit Unannounced monitoring visit Revisit
Provider Category
Private, non profit Publicly Sponsored Private, for profit
Faith-based Sponsored/licensed Head Start Organization School District
Military Program Other (define)
© Copyright 2012 South Carolina Department of Social Services – ABC Child Care,
Child Care Services – PO Box 1520, Columbia, SC 29202-1520 - www.abcqualitycare.org
10/1/12 - 1 Page 2 of 5
SC’s Quality Improvement System
Introduction to ABC Child Care Program Standards
The following standards constitute the criteria for Level B child care and development services in
the ABC Quality Improvement System. Level B providers are assessed based on their compliance to
the standards for the age group(s) to be served. Providers may elect to enroll to serve 0-2 year olds,
3-5 year olds, and/or 6-12 year olds.
The standards for ABC Child Care exceed the state licensing and regulatory requirements for Child
Care Centers in South Carolina. All providers classified as Level B enrolled in ABC Child Care must
first meet regulatory requirements governing their operation according to statute and SC
Department of Social Services child care licensing regulations and must maintain a history of
compliance with those regulations.
The ABC Level B standards have been divided into progressive parts. Part I consists of Standards I-
V which are required for all Level B enrolled providers. Compliance is based on documentation
from the service provider as well as on-site observation and review by the South Carolina
Department of Social Services (SCDSS) staff. To enroll at Level B, the potential provider must meet
or be able to meet all Standards I-V prior to participating in an on-site observation of the remaining
standards.
Upon determination of compliance to Part I. Standards I-V, an observation of the facility will be
conducted with the potential service provider. On the date of the review, Part II, III and IV of the
standards that are applicable for age groups to enroll or continue enrollment will be completed by
the reviewer.
In order to become enrolled and continue enrollment at Level B, a provider must reach a minimum
10/1/12 - 1 Page 3 of 5
80% compliance level overall on Standards VI, VII, VIII, and IX for each age group served as
measured by the SCDSS reviewer. To achieve Level B+, a provider must comply with Part I,
Standards I-V and reach a minimum 90% compliance overall on Standards VI, VII, VIII, and IX for
each age group served as measured by the SCDSS reviewer.
To determine compliance for Standard VI:
The reviewer will conduct an analysis of the potential provider's staff-child ratio and group size to
determine compliance with ABC Child Care staff-child ratios and group size which are more
stringent than regulatory requirements. All providers who elect to participate in the ABC Child Care
Program must meet the staff-child ratios as defined by the South Carolina Child Care Regulations
(Section 114-504: Supervision) as follows:
Age Maximum Ratios Age Maximum Ratios
Birth – 1 year 1:5 4-5 years 1:17
1-2 years 1:6 5-6 years 1:20
2-3 years 1:8 6-12 years 1:23
3-4 years 1:12
Groups meeting ABC ratios and group size will be awarded points for compliance. ABC staff-child
ratios and group size are as follows:
Age Maximum Ratios Group Size Age Maximum Ratios Group Size
Under 2 years 1:5 10 5-6 years 1:15 30
2-3 years 1:7 14 6-9 years 1:18 36
3-4 years 1:11 22 9-12 years 1:20 40
4-5 years 1:13 26
The reviewer will observe in at least one classroom for each age for 30 minutes to one hour and
provide assessments for the following standards:
• Standard VII - Staff-Child Interactions is based on the reviewer's observation of the
caregivers in each room or group and measures staff members’ availability and
responsiveness to children, positive verbal interactions with children, opportunities for
children to be responsible and have choices, and positive guidance techniques.
10/1/12 - 1 Page 4 of 5
• Standard VIII - Activities is based on the reviewer's rating of the center's activities by
room or group and measures the balance, choice and variety of activities within a planned
daily schedule that allows for individual differences and is developmentally appropriate.
• Standard IX - Physical Environment A. (Indoor Environment) is based on the
reviewer's assessment of each room and measures the quantity, variety and durability of
age-appropriate materials and their accessibility to children.
• Standard IX - Physical Environment, B. (Outdoor Environment) is based on the
reviewer’s assessment of the center’s outdoor playground area designated for children’s use.
The reviewer’s assessment will measure the sufficiency, safety, and age-appropriateness of
the outdoor playground area for the age group observed.
Each numbered item under Standards VII, VIII, and IX carries a weighted score if met. If the item
is not met, it receives a score of 0. The total possible points for a center will be calculated on the
number of caregivers and number of rooms/groups observed for the applicable age group. The
number of points the center receives will then be divided by the total possible points for the age
group observed to determine the percent of compliance for the applicable age group. See Parts II,
III and IV for specific scoring criteria of each age group.
The requirement of 80% compliance for each age group (0-2, 3-5, and 6-12) allows for an individual
center to accommodate for program weakness in one area by possible strengths in another area.
The assessment system provides an evaluation of the program by staff, room, and overall center
compliance to the standards. The review report includes summaries of each room observed and
each age group. Thus, a program failing to meet 80% compliance can target areas of non-
compliance for upgrading.
The completed assessment of the program's performance on the standards is returned to the
provider with notification of successful enrollment, continued enrollment, or notification of failure
to meet enrollment standards. Provider business agreements are made for a period of three years.
10/1/12 - 1 Page 5 of 5
Non-correction of deficiencies or repeated deficiencies can result in provider termination from ABC
Child Care or non-renewal of the business agreement.
10/1/12 - 1 Page 1 of 15
ABC CHILD CARE
SC’s QUALITY IMPROVEMENT SYSTEM
REQUIRED PROGRAM STANDARDS
CENTER-BASEDPART I
Standard I. Regulatory Requirements
The program maintains compliance to state regulations pertaining to licensure and history of compliance.
REGULATORY STATUS
A. ABC Level B programs shall be regulated as required by the appropriate state/federal licensing and regulatory laws
Evidence: Verification of regulatory status to include: current regular license/approval from SC DSS Child Care Regulatory Services for
DSS licensed/approved centers; dated regulatory report from other regulatory bodies as applicable; dated proof of DSS exemption
verification.
SCDSS License SCDSS Approval #____________ Date of Expiration____________________
Licensed Capacity_____________ Infant/Toddler capacity 24/30 months _______
Department of Defense Certificate to Operate DSS Exemption Verification
MEETS /VALIDATED ON-SITE YES NO DATE__________________
HISTORY OF COMPLIANCE
B. ABC Level B programs must maintain a history of compliance. History of compliance is defined as having no frequent or
multiple deficiencies or a significant event posing substantial threat to the health or safety of the children that involve supervision,
compliance with ratios, or health and safety violations.
Evidence: Documented agency review of program’s regulatory history for evidence of frequent deficiencies (3 or more within 6
months); multiple (3 or more different) deficiencies within a 12 month time frame; a one time substantial deficiency. For licensed
and approved facilities this includes ABC and Child Care Licensing compliance and for exempt facilities ABC compliance.
MEETS YES NO Date Verified_____________
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
10/1/12 - 1 Page 2 of 15
Standard II. Administration
The program develops, maintains, and updates written administrative policies and procedures to ensure program efficiency and
consistency.
DISCIPLINE POLICY
A. ABC Level B programs acknowledge and understand that discipline is used as a teaching strategy, which supports each child’s
social-emotional development and well-being. The program shall have a written discipline policy that outlines the program’s
positive and age appropriate guidance strategies. The policy specifically disallows:
1. corporal punishment.
2. any strategy that hurts, shames, or belittles a child.
3. any strategy that threatens, intimidates, or forces a child.
4. the use of food as a reward or punishment.
5. the use or withholding of physical activity as a punishment.
All staff members and parent(s)/guardian(s) of children enrolled in the center shall sign a statement that they have
received, reviewed, and understand the discipline policy. These statements shall be maintained on-site and reviewed and
re-signed/dated annually.
Evidence: Center’s discipline policy and current statements signed by parents and staff.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
NUTRITION POLICY
B. A healthy and balanced diet includes fruits, vegetables, and whole grains and limits foods that are high in sugar and/or fat. ABC
Level B programs have a written policy that incorporates information about the components of a healthy and balanced diet as
recommended by the U.S. Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP). The policy shall
reflect the following criteria:
1. All meals and/or snacks that are provided by the center shall be planned and served to meet the child’s nutritional
requirements as recommended by the USDA CACFP in proportion to the amount of time the child is in the center each
day with no more than four hours between food services.
2. Sugar intake is limited by the following practices:
a) Juice is allowed only once per day in a serving size specified by USDA CACFP for the age group served.
b) Sugar sweetened beverages shall not be served.
c) Sweet food items are served no more than two times per week.
3. Foods and beverages high in fat are limited by the following practices:
a) High-fat meats are served no more than 2 times per week.
b) Only skim or 1% milk is served to children age 2 years and above.
c) Fried or pre-fried vegetables, including potatoes, are served no more than once a week.
4. Fruits, vegetables, and whole grains shall be served based on the meals/snacks provided, as follows:
Programs serving breakfast, lunch, and snack or serving lunch and 2 snacks:
a) Fruit (not juice) is served at least 2 times per day.
b) A vegetable other than white potatoes is served at least once a day.
c) Whole grain foods are served at least once a day.
Programs serving lunch and snack:
a) Fruit (not juice) is served at least once a day.
10/1/12 - 1 Page 3 of 15
b) A vegetable other than white potatoes is served at least once a day.
c) Whole grain foods are served at least once a day.
Programs serving snack only:
a) Fruit (not juice) is served at least 2 times per week.
b) A vegetable other than white potatoes is served at least 2 times per week.
c) Whole grain foods are served at least 2 times per week.
Evidence: Review of the center’s nutrition policy for alignment with criteria 1 through 4 based on full day of food services
(breakfast, lunch, and snack). Criteria for less than full day of food service will be pro-rated based on food service provided as
indicated above.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
PHYSICAL ACTIVITY POLICY
C. ABC Level B programs have written policies to promote the healthy development of children through physical activity. The
policies must include the following:
1. The program encourages and informs parents about their role in dressing their child in clothes and shoes that allow for
participation in physical activity.
2. Media (TV, video and DVD) viewing and computer use are not permitted for children age 2 years and under.
3. Encouragement of a least restrictive, safe environment for infants and toddlers at all times.
4. Caregivers are informed about their role in encouraging children to be physically active indoors and outdoors at
appropriate times.
5. The program’s schedule includes daily, active outdoor play for all children. Written policy should also note that
if outdoor time is decreased due to inclement weather, the time of indoor activity is increased to assure the total amount of
physical activity remains the same.
! Full Day Programs (6 hours or more) shall have two to three separate time periods of outdoor play for children
12 to 36 months totaling 60-90 minutes; and two to three separate time periods of outdoor play for preschool
and school age children totaling 90-120 minutes.
! Part day programs (4 to 6 hours) shall have two separate time periods of outdoor play for children 12 to 36
months totaling 40-60 minutes; and two time periods of outdoor play for preschool and school age children
totaling 60-90 minutes.
! Half Day Program (4 hours or less) shall have outdoor play for children 12 to 36 months totaling at least 30
minutes; and outdoor play for preschool and school age children totaling at least 30-45 minutes.
All staff members and parent(s)/guardian(s) of children enrolled in the center must be informed of the physical activity
policy.
Evidence: Center’s physical activity policy that meets ABC criteria and evidence that staff and parents have been informed.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
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Standard III. Staff Qualifications and Development
The program ensures that caregiving is provided by adults who meet education, experience, and professional development
requirements. (Note: Only staff 18 years and older can be counted for computation of staff-child ratio.)
DIRECTOR Formal Education & Experience Requirements
A. Professionals who direct educational programs and supervise staff in early childhood centers shall be at least 21 years of
age, and shall meet or exceed one of the following:
(1) a bachelor's degree in child development or early childhood education from a regionally accredited college or
institution;
OR
(2) a bachelor's degree from a regionally accredited college or institution and at least six months verifiable experience as a
caregiver in a licensed/approved child care facility;
OR
(3) an associate’s degree in child development/early childhood education from a regionally accredited college with two
years verifiable experience as a caregiver in a licensed/approved child care facility;
OR
(4) a diploma in child development/early childhood education from a regionally accredited college or institution with two
years verifiable experience as a caregiver in a licensed/approved child care facility;
OR
(5) Certificate in child development/early childhood education from a regionally accredited college or institution with two
years verifiable experience as a caregiver in a licensed/approved child care facility;
OR
(6) a Child Development Associate Credential with two years verifiable experience as a caregiver in a licensed/approved
child care facility;
OR
(7) a valid high school diploma or General Educational Development Certificate (GED), with three years experience as a
caregiver in a licensed/approved/registered child care facility and a plan to complete the Certificate in Child
Development/Early Childhood Education (as in 5 above) or a DSS ABC approved credential/certificate/ diploma/degree
within three years. One of the three years experience shall include supervision of other child care staff.
Evidence: List name of staff, documentation of degree/certification and work experience.
MEETS YES NO N/A (If enrolling for school-age only)
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
CENTER CO-DIRECTOR Formal Education & Experience Requirements
B. Professionals who co-direct a program that operates more than 12 hours per day shall be at least 21 years of age, and shall
meet or exceed one of the following:
(1) a bachelor's degree or advanced degree from a state-approved college or university in early childhood education, child
development, child psychology or a related field that includes at least eighteen credit hours in child development and/or
early childhood education;
OR
(2) a bachelor's degree from a state-approved college or institution in any subject area, six months experience working
with children in a licensed, approved or registered child care facility;
OR
(3) an associate’s degree from a state-approved college or university in early childhood education, child development, child
psychology or a related field, that includes at least eighteen credit hours in child development and/or early childhood
10/1/12 - 1 Page 5 of 15
education with six months work experience in a licensed, approved or registered child care facility;
OR
(4) a diploma in child development/early childhood education from a state-approved institution or a child development
associate credential (CDA), and one year work experience in a licensed, approved or registered child care facility;
OR
(5) a valid high school diploma or GED with 3 years experience in a licensed, approved or registered child care facility.
One year shall include supervision of child care staff.
Evidence: List name of staff, documentation of degree/certification and work experience.
MEETS YES NO N/A (If enrolling for school-age only)
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
SCHOOL AGE PERSON IN CHARGE OF PROGRAM (on-site) Formal Education & Experience Requirement (If dual role, also
Center Director – See Director Requirements.)
C. Staff who are responsible for school age child care programs and supervise other staff shall be at least 21 years of age and
shall have at a minimum:
A valid high school diploma or GED and at least three years of work experience related to the care and development of
children with a plan for obtaining the SC School-Age Care Credential (SAC 101) within one year. (Applies to plans signed
on or after 10/1/12.)
Evidence: List name of staff to include: documentation of degree/certification and work experience. Additional education
and training shall be considered in lieu of work experience and SAC Credential requirement.
MEETS YES NO N/A (If enrolling for non school-age only)
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
TEACHERS/CAREGIVERS Formal Education & Experience Requirements
D. Teachers/Caregivers who lead or are in charge of groups of children through age 5 shall be at least 18 years of age and
shall meet or exceed one of the following:
(1) A university, college, or technical college degree/diploma/certificate from a regionally accredited college or institution
in Early Childhood Education/Development or the equivalent and 6 months experience as a caregiver in a
licensed/approved child care facility;
OR
(2) A bachelor's degree from a regionally accredited college or institution and three (3) years of verifiable experience
related to the care and development of children. At least 6 months of the experience shall be as a caregiver in a
licensed/approved child care facility;
OR
(3) A valid high school diploma/GED and at least 6 months experience as a caregiver in a licensed/approved child care
facility and a SC Early Childhood Credential (ECD 101) or other DSS ABC approved credential;
OR
(4) A valid high school diploma or GED and at least six (6) months experience as a caregiver in a licensed/approved child
10/1/12 - 1 Page 6 of 15
care facility with a plan for completing the SC Early Childhood Credential (ECD 101) within one year. (Applies to plans
signed on or after 10/1/12.)
Teachers/caregivers in charge of children ages 6 and up shall be at least 18 years of age and shall meet or exceed the
following:
A valid high school diploma or GED and 6 months experience as a caregiver in a licensed/approved child care facility.
Evidence: List name of staff to include age if under 21, documentation of degree/certification and work experience for each
caregiving staff in charge of a group of children.
0-2 year olds MEETS YES NO N/A (Based on age group served)
COMMENTS:_____________________________________________________________________________________________
_________________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
3-5 year olds MEETS YES NO N/A (Based on age group served)
COMMENTS:_____________________________________________________________________________________________
_________________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
6-12 year olds MEETS YES NO N/A (Based on age group served)
COMMENTS:_____________________________________________________________________________________________
_________________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
ASSISTANT CAREGIVERS
E. Caregivers who work as assistants to the person in charge of a group of children shall be at least 18 years of age, and shall
have a valid high school diploma or GED and at least six (6) months experience as a caregiver in a licensed/approved child
care facility. If a caregiver does not meet the experience requirements, the caregiver must be directly supervised for six
months by a staff person with at least one-year experience as a caregiver in a licensed or approved child care facility.
Within six months of being employed, a caregiver must have six clock hours of training in child growth and development
and early childhood education or shall continue to be under the direct supervision of a teacher/caregiver who has at least
one year of experience as a teacher/caregiver in a licensed or approved child care facility.
Evidence: A listing by name of all staff to include age if under age 21.
0-2 year olds MEETS YES NO N/A (Based on age group served)
COMMENTS:_____________________________________________________________________________________________
10/1/12 - 1 Page 7 of 15
_________________________________________________________________________________________________________
3-5 year olds MEETS YES NO N/A (Based on age group served)
COMMENTS:_____________________________________________________________________________________________
_________________________________________________________________________________________________________
6-12 year olds MEETS YES NO N/A (Based on age group served)
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
PROFESSIONAL DEVELOPMENT
F. ABC Level B programs shall conform to the following:
Operator and/or director shall have at least 20 clock hours of training (excluding first aid/CPR) during the calendar year
to include at least 5 clock hours related to program administration and at least 5 clock hours in child growth and
development, early childhood education and/or health and safety, 1 hour related to nutrition, and 1 hour related to
children’s movement/physical activity. The remaining hours may come from any identified topic areas; however, at least
one hour must include blood-borne pathogen training as required by OSHA.
All direct care staff except emergency person(s) and volunteer(s) shall participate in at least 15 clock hours of training
(excluding first aid/CPR) during the calendar year to include at least 5 clock hours in child growth and development and at
least 5 clock hours in curriculum activities for children, 1 hour related to nutrition, and 1 hour related to children’s
movement/physical activity. The remaining hours may come from any identified topic areas; however, hours must include
blood-borne pathogen training as required by OSHA.
Evidence: Documentation of official transcript from the Center for Child Care Career Development (CCCCD). If
training is not documented during the current calendar year, and/or the previous calendar year, the provider shall present
a plan for required clock hours of training per staff person to the reviewer for approval. * To obtain a transcript see:
https://secure.sc-ccccd.net/ Review of records for a sample of a minimum of 5 staff including director.
Director MEETS YES NO
COMMENTS:
___________________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
Caregivers MEETS YES NO
COMMENTS:
___________________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
10/1/12 - 1 Page 8 of 15
Standard IV. Health, Safety, and Well-Being
The program must ensure that the health, safety, and well-being of children and adults are protected and enhanced.
PHYSICIAN STATEMENT AND TB TEST
A. For DSS exempt facilities, each adult shall have:
(1) a written statement from a physician or health resource assessing the health and ability of the staff person to work with
children such as ability to move quickly, to assist and/or supervise young children, to lift children, equipment and supplies,
to hear and see at a distance for outdoor supervision or driving, etc. The health assessment shall be completed three
months prior to employment or within the first month of employment and shall include health history, physical exam,
vision and hearing screening, and a review of immunization status. A new health assessment shall be obtained by the
operator, director and staff at least every four years after the initial assessment;
(2) written evidence from a physician or health resource attesting that each staff person is free from communicable
tuberculosis at the time of employment and subsequently according to state statute.
Evidence: Photocopy of physician/health resource statement.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO N/A DSS License/Approval
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
CPR/FIRST AID
B. A staff member who has current certification in pediatric first aid and child/infant cardiopulmonary resuscitation (CPR)
is available on the premises at all times.
Evidence: Documentation of current certification in pediatric first aid treatment and child/infant cardiopulmonary
resuscitation (CPR) for identified staff and observation of center coverage by certified staff. Review staffing plan that
reflects CPR/First Aid coverage at all times.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
IMMUNIZATIONS
C. Documentation of current children's immunizations (under 5 years) is required or proof that child meets either medical or
religious exemption requirements.
10/1/12 - 1 Page 9 of 15
Evidence: Documentation is the photocopy of the official current certificate of immunization or written evidence of
medical or religious exemption. Review sample of 5 immunization records for compliance with SC DHEC regulations.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
ENVIRONMENT
D. The environment in which a child receives care is free of conditions which might adversely affect the health and safety of
the child.
The Program:
YES
NO
1. Maintains clean and sanitary conditions indoors and outdoors.
2. Is hazard free including space, materials and furnishings (no excessive
peeling or chipping paint, exposed wires, sharp objects; cleaning
products/medicines properly stored).
3. Maintains compliance with the applicable Fire Codes. This is to include,
but is not limited to having accessible exits (for example – fire doors are
not blocked nor improperly locked); having functional smoke detector(s);
having functional fire extinguisher(s); and infants and toddlers being
cared for in approved classrooms.
4. Has a working landline telephone. (Cell phones are not included)
5. Center is free of other conditions which might adversely affect the health
and safety of the child(ren).
Evidence: Reviewer's observation and/or interview with director.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS: ______________________________________________________________________________________________
___________________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
MENU PLANNING and MEAL SERVICE
E. All meals and/or snacks that are provided by ABC Level B programs shall be planned and served to meet the child’s
nutritional requirements (see attached charts). ABC Level B programs consistently implement written policies for a
healthy and balanced diet that includes fruits, vegetables, and whole grains, and limits sugar and foods high in fat as
follows:
1 All meals and/or snacks that are provided by the center shall be planned and served to meet the child’s nutritional
10/1/12 - 1 Page 10 of 15
requirements as recommended by the USDA CACFP in proportion to the amount of time the child is in the center each
day with no more than four hours between food services.
2 Sugar intake is limited by the following practices:
a) Juice is allowed only once per day in a serving size specified by USDA CACFP for the age group served.
b) Sugar sweetened beverages shall not be served.
c) Sweet food items are served no more than two times per week.
3. Foods and beverages high in fat are limited by the following practices:
a) High-fat meats are served no more than 2 times per week.
b) Only skim or 1% milk is served to children age 2 years and above.
c) Fried or pre-fried vegetables, including potatoes, are served no more than once a week.
4. Fruits, vegetables, and whole grains shall be served based on the meals/snacks provided, as follows:
Programs serving breakfast, lunch, and snack or serving lunch and 2 snacks:
a) Fruit (not juice) is served at least 2 times per day.
b) A vegetable other than white potatoes is served at least once a day.
c) Whole grain foods are served at least once a day.
Programs serving lunch and snack:
a) Fruit (not juice) is served at least once a day.
b) A vegetable other than white potatoes is served at least once a day.
c) Whole grain foods are served at least once a day.
Programs serving snack only:
a) Fruit (not juice) is served at least 2 times per week.
b) A vegetable other than white potatoes is served at least 2 times per week.
c) Whole grain foods are served at least 2 times per week.
Evidence: Review of center menus, including snacks, for current week and week preceding or following the current week.
Reviewer documents observations of food items served during monitoring visit and notes compliance to listed criteria
based on observation of food items served and review of center menus for at least two weeks.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO N/A No food service provided
COMMENTS: _______________________________________________________________________________________
____________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
Standard V. Staff - Parent Interaction
The program respects, informs, and supports the family as the child’s first teacher, understanding that each family has unique
needs and strengths.
PARENT COMMUNICATION
Parents are informed about and welcomed as observers and contributors to the program.
A. Parents shall be informed regularly about the center's program.
Evidence: Provider proof of compliance; example: center policy, newsletter, bulletin board for parents, observation of
parent-staff communication. This standard will be validated on-site on the day of monitoring for compliance to staff-
10/1/12 - 1 Page 11 of 15
parent interaction based on reviewer observation.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS: ________________________________________________________________________________________
____________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
INFANT/TODDLER PARENT COMMUNICATION
B. For programs serving infants and toddlers, caregivers share daily information with parents regarding feeding times, food
eaten, bowel movements, and sleeping patterns.
Evidence: Provider proof of compliance; example: checklist, note to parent, interview with caregiver and/or observation
of parent-staff communication.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
N/A (PROGRAM DOES NOT SERVE INFANTS/TODDLERS)
COMMENTS: _______________________________________________________________________________________
____________________________________________________________________________________________________
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
PARENTAL ACCESS
C. Parents shall have unlimited access to their children and to the providers caring for their children during the normal
hours of program operation and whenever children are in the care of the providers.
Evidence: Provider proof of compliance; example: center policy in handbook, window observation, observation of parents
in center, interview with staff. This standard will be validated on-site on the day of monitoring for compliance to staff-
parent interaction based on reviewer observation.
MEETS/VALIDATED ON-SITE (DATE)_______ YES NO
COMMENTS:
IF CORRECTIVE ACTION REQUIRED: CORRECTED _____/______/_____
PARTIALLY CORRECTED____/_____/____
10/1/12 - 1 Page 12 of 15
DEFINITIONS
The following are the list of terms used in the Level B Required Standards
1. Assistant Teacher/Caregiver – The staff person who assists the person in charge of classroom operation.
2. Capacity – The maximum number of children allowed to be present in the facility at one time.
3. Certificate in child development/early childhood education – Course of study offered at the SC technical colleges which
consists of the following 27 credit hours:
ECD 101 Introduction to Early Childhood
ECD 102 Growth and Development I
ECD 105 Guidance and Classroom Management
ECD 107 Exceptional Children
ECD 131 Language Arts
ECD 132 Creative Experiences
ECD 133 Science and Math Concepts
ECD 135 Health, Safety and Nutrition
ECD 203 Growth and Development II
4. Co-Director – The on-site staff person who is responsible for the daily operation of a child care center when the director is not
present including, but not limited to, the supervision of staff and children. A co-director is required by child care licensing when
the center operates more than 12 hours per day. Programs may informally refer to this person as an assistant director.
5. Corporal punishment – The use of physical force to the body as a discipline measure. Physical force of the body includes but is
not limited to spanking, slapping, biting and shaking.
6. Deficiency – Non-compliance to a requirement.
7. Director – The on-site staff person, who is responsible for the daily operation of a child care center, including but not limited to
supervision of staff and children. The center director can only have responsibility for one center and may not hold another full-
time job during the hours of center operation.
8. Director Credential 2 – Course of study leading to Credential from the SC Center for Child Care Career Development offered at
the SC technical colleges which consists of the following 9 credit hours:
ECD 105 Guidance and Classroom Management
ECD 108 Family and Community Relations
ECD 109 Administration and Supervision
9. Director Credential 3 – Course of study leading to Credential from the SC Center for Child Care Career Development offered at
the SC technical colleges which consists of the following 9 credit hours:
ECD 135 Health, Safety, and Nutrition
ECD 201 Principles of Ethics and Leadership
MGT 121 Small Business Management or MGT 120/MGT 101
10. Director of School Age Programs – The on-site staff person, who is responsible for the daily operation of a program that operates
outside of school hours, including but not limited to supervision of staff and children.
11. High School Diploma – A prescribed secondary course of study that:
a. Includes subjects such as: Reading Skills, English, and Mathematics, American and World History, Biology,
Social Science, and Physical Science, career-oriented electives like Auto Repair Technician, Personal Computer
Specialist, and more traditional electives like chemistry, foreign language, and music.
b. Has a minimum compulsory attendance requirement
c. Is accepted by institutions of higher education
d. May include home school diplomas, as recognized by each state
e. Is recognized by the SC Department of Education or is accredited by one of the six regional accrediting bodies
recognized by the U.S. Department of Education.
12. History of Compliance – The center maintaining a history with no frequent or multiple deficiencies or a significant event posing
substantial threat to the health or safety of the children that involve supervision, compliance with ratios, or health and safety
violations.
13. Lead Teacher/Caregiver – The staff person who is primarily responsible for the supervision and wellbeing of a group of children
from birth through age 5. This person is also responsible for the management of the classroom and is present with the children
during the majority of the day. If a center is open more than 12 hours per day there should be at least 2 lead teachers assigned to
each class, to ensure lead teacher coverage throughout the operating day.
14. Preschool Credential 2 – Course of study leading to Credential from the SC Center for Child Care Career Development offered at
the SC technical colleges which consists of the following 9 credit hours:
ECD 102 Child Development I
ECD 105 Guidance and Classroom Management
ECD 107 Exceptional Children
15. School Age Child – A child who is between the ages of 5 and 12 and attending school.
16. School Age Credential – Course of study leading to Credential from the SC Center of Child Care Career Development offered at
10/1/12 - 1 Page 13 of 15
the SC technical colleges which consists of the following 3 credit hours:
SAC 101 Best Practices in School Age and Youth Care Skills
17. SC Early Childhood Credential – Course of study leading to Level 1 Credential from the SC Center for Child Care Career
Development offered at the SC technical colleges which consists of the following 3 credit hours:
ECD 101 Introduction to Early Childhood
18. SC DSS Regulations for Private and Public Child Care Centers – mandated standards that protect the health, safety and
wellbeing of children receiving care in child care facilities. The full list can be accessed at:
http://childcare.sc.gov/main/general/programs/licensing/regulations.aspx
19. Staff:Child Ratio – The maximum number of children permitted per teacher/caregiver.
20. Staff Orientation – The process of training a new staff person regarding their position within a child care center.
21. Supervision – Adequate supervision requires staff awareness of and responsibility for each child. The staff and/or director must
have ready access to children in order to intervene when needed, by being in the room or on the playground at all times when
children are present. Direct supervision of infants, toddlers, and preschoolers means the children are within sight and hearing at all
times. School-age children should be within sight or hearing at all times.
10/1/12 - 1 Page 14 of 15
The Child Care Food Program - Infant Meal Pattern
Age
of
Baby
Breakfast
Lunch/Supper
Snack
Birth
throug
h
3
months
4-6 fluid ounces
formula
1
or
breast milk
2
4-6 fluid ounces formula
1
or
breast milk
2
4-6 fluid ounces
formula
1
or
breast milk
2
4
months
throug
h
7
months
4-8 fluid ounces
formula
1
or
breast milk
2,3
;
0-3 tablespoons of
infant cereal
1,4
4-8 fluid ounces formula
1
or
breast milk
2,3
0-3 tablespoons infant
cereal
1,4
;
and
0-3 tablespoons of fruit
or vegetable or both
4
4-6 fluid ounces
formula
1
or
breast milk
2,3
8 months
through
11
months
6-8 fluid ounces
formula
1
or
breast milk
2,3
;
and
2-4 tablespoons of
infant cereal
1
;
and
1-4 tablespoons
of fruit or
vegetable or both
6-8 fluid ounces formula
1
or
breast milk
2,3
;
2-4 tablespoons of
infant cereal
1
[ and/or ]
1-4 tbsp. of meat, fish, poultry,
egg yolk, or cooked dry beans
or peas; or ½ -2 ounces of
cheese; or 1-4 ounces (volume)
cottage cheese, or 1-4 ounces
(weight) of cheese food or
cheese spread; and
1-4 tablespoons of fruit
or vegetable or both
2-4 fluid ounces
formula
1
or
breast milk
2,3
or fruit juice;
and
0-1/2 slice
bread
4,6
or
0-2 crackers
4,6
1. Infant formula and dry infant cereal must be iron-fortified.
2. Breast milk or formula, or portions of both, may be served; however, it is recommended
that breast milk be served in place of formula from birth through 11 months.
3. For some breastfed infants who regularly consume less than the minimum amount of
breast milk per feeding, a serving of less than the minimum amount of breast milk may
be offered, with additional breast milk offered if the infant is still hungry.
4. A serving of this component is required when the infant is developmentally ready to
accept it.
5. Fruit juice must be full-strength.
6. A serving of this component must be made from whole-grain or enriched meal or flour.
10/1/12 - 1 Page 15 of 15
10/1/12 - 1 Page 1 of 15
ABC CHILD CARE
0-2 YEAR OLD STANDARDS
CENTER - BASED
PART II
PROGRAM OBSERVATION
10/1/12 - 1 Page 2 of 15
ANALYSIS OF PROVIDER CAPABILITY TO MEET ABC LEVEL B CHILD CARE RATIOS/GROUP SIZE
0-2 YEAR OLDS
Center-based
STANDARD VI. STAFF-CHILD RATIO: The program is effectively administered with attention to the needs and desires of children, parents and staff.
A. Staffing patterns shall provide for adult supervision of children at all times and the availability of an additional adult to assume responsibility if one adult must respond to an
emergency. Staff are with children, not distracted by other duties (such as cleaning or cooking). Every attempt shall be made to have continuity of adults who work with
children. Staff-child ratios shall be maintained through provision of substitutes when regular staff members are absent.
ABC LEVEL B STAFF-CHILD RATIOS/GROUP SIZE BASIC MINIMAL RATIOS REQUIRED BY STATE
EACH ROOM meeting these ratios and group sizes will get CHILD CARE LICENSING
2 ADDITIONAL POINTS ADDED TO THE SCORE.
Ages Maximum Ratios Group Size Ages Ratios
Under 1 1:5 10 Under 1 1:5
1-2 1:5 10 1-2 1:6
2-3 1:7 14 2-3 1:8
Calculate staff-child ratio by group. To determine staff needed for mixed age groups, determine number of children by age; divide children in same age category by maximum
ratios for that age; add results for each age to obtain number of staff needed. Fractions shall be rounded up at .1 and above not to exceed basic minimal ratios required by state
licensing.
List all rooms
Group ID
Staff assigned by name
#
children
Age(s) of
children
Calculated staff-child ratio (# of children
divided by # of assigned staff)
MEETS
State Child Care
Licensing
MEETS
ABC Staff-Child Ratios/
Group Size
# Staff needed
to meet ABC
ratios
Total Score
Add State Licensing + ABC for
total score per room
Yes (0)
No (-2)
Yes (+2)
No (0)
If NO, -2 pts. per room. If
yes, 0 points per room.
If YES, +2 pts. per room.
If no, 0 points per room.
Actual Score
Total
Possible Score:
Total # rooms x 2 = ____________________
Comments_________________________________________________________________________
_________________________________________________________________________________
10/1/12 - 1 Page 3 of 15
ABC CHILD CARE
0-2 YEAR OLDS STANDARDS
Center-Based
Part II
STANDARD VII. STAFF-CHILD INTERACTIONS: Interactions between children and staff provide opportunities for children to develop an understanding
of self and others and are characterized by warmth, personal respect, individuality, positive support, and responsiveness.
A. Staff shall frequently interact, be available and
be responsive to children through
(1) active listening (2) giving feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Responds to children frequently by touching, holding, hugging,
patting, rocking and keeping a child close to the adult's body.
2. Responds to children with positive expressions such as smiling.
3. Speaks often with children even when children are not asking
for attention.
4. Answers with words when the child shows with his face, body
movements, or uses sounds or words to let the caregiver know
what he wants to say. Examples: Child smiles and the adult
says "You like the little dog, don't you?" (or) Child is pulling
on caregiver's hand and the adult says: "You want to go
outside, don't you?" (or) child says: "Me." and the adult says:
"Do you want to be held?"
5. Shows patience and is not annoyed/bothered when children try
to be close to the adult or try to communicate in other ways.
Examples: Pulling on an adult's skirt/pants, holding on to an
adult's leg, giving wet kisses, or playing with the adult's
hair/glasses.
6. Limits conversations with adults. No talking about children in
10/1/12 - 1 Page 4 of 15
A. Staff shall frequently interact, be available and
be responsive to children through
(1) active listening (2) giving feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
front of them such as: "Brian is the best looking child in the
room." "Mandy is spoiled."
7. Looks directly into children's eyes when talking with them.
8. Gives appropriate feedback. For infants: When children cry,
grunt, squeal, make letter sounds (goo, da, ma) or use
word/sounds, the adult repeats the sounds or words,
encouraging them to use more sounds/words. The adult uses
sentences to try to say what the child is thinking/trying to say.
Examples: "Did that hurt your finger? Do you want me to pick
you up?" For toddlers and twos: repeats what the child says,
asks for additional information, gives relevant comments to
children's questions/comments.
9. Listens while a child tries to communicate, i.e. does not walk
away or try to do something else (like wiping tables).
10. Does not interrupt or talk about something else when a child is
speaking.
SCORING:
Total points per caregiver
Total points per room (total caregiver points)
a.
b.
c.
d.
Total program points for VII A.
(a + b + c + d)
Sub-total
Total possible points for VII A:
(Total number of caregivers x 10)
COMMENTS: _
10/1/12 - 1 Page 5 of 15
B. Staff shall initiate conversation with individual children in a positive and inquisitive
manner to model language and stimulate language and thinking skills. Staff use:
(1) questions (2) information sharing (3) positive feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Talks individually with children as they play to let them hear the words for what
they are doing. "Tabathia is patting the bunny." "Sam is pulling himself up on the
chair." "I see Susan smiling at me."
2. Asks children individually to talk about what they are doing (share experiences).
Until children can say what they are doing, the adult tells him what he is doing.
Examples: The adult says to a child who doesn't talk, "You are holding the
blanket." (or) John says "Walk." and the adult says, "I see you walking." (or) To a
two year old the adult says, "Tell me about your car."
3. Asks children individually to talk about their ideas about activities or things that
happen. Until children are able to talk about their ideas, the adult says what she
thinks the child's idea is. If the adult guessed the wrong thing, she keeps asking
until the child lets her know it is right. Examples: A child squeals with delight and
the adult says, "You found the rattle!" (or) "Up." says the child and the adult says,
"You want to get up on the chair?" (or) "Where are you taking the bear?" to a two
year old.
4. Asks children individually to talk about how they feel. Until children can say how
they feel, the adult tells him how she thinks he feels. If the adult guessed the wrong
thing, she keeps asking until the child lets her know she's right. Examples: A child
cries when the adult stops rocking him. The adult begins rocking again and says,
"You didn't like me to stop rocking, did you?" (or) A toddler hugs a stuffed dog
and says, "Doggie." and the adult says, "You love your doggie, don't you?" (or) A
child has fallen and comes to the adult crying. The adult holds the child close and
says, "It hurts doesn't it? Let me help you."
5. As feelings are discussed the adult offers comfort as needed by rocking a child,
holding/cuddling a child, singing a soft song, hugging a child, or rubbing a child's
back.
6. As children begin to use sentences, the adult asks children individually open-ended
questions that begin with Why? What? Where? When? or How? and encourages a
child to think. Example: "Where is the truck going?" "What do you need to get for
the kitty?"
7. Talks to children, sharing information about the things around them and things that
10/1/12 - 1 Page 6 of 15
B. Staff shall initiate conversation with individual children in a positive and inquisitive
manner to model language and stimulate language and thinking skills. Staff use:
(1) questions (2) information sharing (3) positive feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
are happening. "See the yellow flower. It is a daffodil. Smell the daffodil. Touch
the daffodil."
8. Talks in a calm, gentle manner (no screaming or yelling).
9. Listens respectfully to the child even though the child's thinking is faulty.
SCORING:
Total points per caregiver
Total points per room (total caregiver points)
a.
b.
c.
d.
Total program points for VII B.
(a + b + c + d)
Sub-total
Total possible points for VII B:
(Total number of caregivers x 9)
COMMENTS: _
10/1/12 - 1 Page 7 of 15
C. Staff shall foster independence, encourage decision-making and use of positive
techniques of guidance. Staff
(1) provide opportunities for children to be responsible
(2) provide choices (3) avoid comparison or criticism
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Opportunities are provided for children to be responsible by doing things for
themselves such as sitting up alone, crawling, walking, drinking from a cup, feeding
oneself (first with fingers and then with utensils), taking out toys, toileting, washing
hands and other self help skills.
2. Uses positive guidance techniques.
Clarification: To receive credit, one positive strategy must be observed. If one
instance of negative discipline (as defined in Standard II.A.) is observed, credit is
not received.
Examples:
• Redirection: One child takes a toy from another. The adult gently takes the child to
another part of the room and gives him another toy. Then she goes back to the child
who had the toy to see if that child is OK.
• Anticipation/elimination of potential problems:
Example: If a child is in the biting stage, he is closely watched when near other
children. The adult stays close to act quickly to prevent most biting. Child is
provided many appropriate things on which to chew.
Example: When young children cluster together, there are likely to be disputes over
toys, so the adults will watch for clustering and gently move each child to other
areas of the room and provide toys for each child to use.
• Children are given choices as a guidance technique. Examples: A toddler throws a
block. The teacher says, “Blocks are for building. Bean bags are for throwing.
Would you like to build with blocks or would you like to throw bean bags in a
bucket?”
Examples of negative discipline: Confinement to a crib, swing, bouncy seat,
exersaucer, etc. or the use of time out; use of threats such as “Do you want me to
call your daddy?” or “I’ll put the toys away if you can’t share them.”
3. No's are limited. Children are told what to do rather than what not to do. Examples:
Children are told to walk, instead of "No, don't run." and "Feet stay on the floor",
instead of "No Climbing."
4. Children are not expected to share, so duplicates of toys are provided.
5. Children are encouraged/allowed to bring their "loveys" (a blanket, special bear,
pacifier) and keep them as long as they need. The adult treats these items as
10/1/12 - 1 Page 8 of 15
C. Staff shall foster independence, encourage decision-making and use of positive
techniques of guidance. Staff
(1) provide opportunities for children to be responsible
(2) provide choices (3) avoid comparison or criticism
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
important and does not make fun of or try to humiliate a child into giving these up.
6. Adult handles children carefully when picking up, putting down, holding, and
carrying children. Under no circumstances should children be shaken, jerked
around, or handled roughly in any way.
7. Staff responds immediately to a crying child. The adult recognizes that a child's cry
is a call for help and that the child is unable to handle the situation by himself. The
adult does not say "Stop crying." "Don't cry." "It's nothing to cry about." or "Only
babies cry." Instead she finds out what the child wants/needs and helps the child
handle his problem.
8. Staff encourages children to treat each other with kindness and respect.
9. Children are provided varieties of materials from which to choose.
Children are allowed to choose materials with which to work and play for
as long as they wish.
10. Children's mistakes are expected and handled as normal, daily happenings.
Examples: "Your spilled the milk, I'll clean it up. Would you like to help?"
11. Staff encourages children and tells them when or how they have behaved
appropriately, "You helped me pick up the toys, thank you."
12. Children's mistakes are handled individually and privately as possible. Staff does
not compare children ("Why can't you be good like John?") or criticizes children
("You are so messy, you always spill.")
SCORING:
Total points per caregiver
Total points per room
a.
b.
c.
d.
Total program points for VII C. (a + b + c + d)
Sub-total
Total possible points for VII C:
(Total number of caregivers x 12)
COMMENTS ________________________________________________________________________________________________________________________________
10/1/12 - 1 Page 9 of 15
STANDARD VIII. ACTIVITIES: Materials provided encourage children to be actively involved, to experience a variety of developmentally appropriate activities and materials, and to pursue
their interests.
A. Staff provide a variety of developmentally appropriate materials and activities which address the individual
differences of children and provide materials selected to emphasize concrete learning within a predictable
daily schedule which provides a balance of activities.
Room ID:
Room ID:
Room ID:
Room ID:
Y
N
Y
N
Y
N
Y
N
1. Each child must be allowed to reach and use materials in a least restrictive, safe environment at all times.
Clarification: Credit cannot be received if any child is confined in a piece of equipment such as, a high
chair (if not being fed), swing, bouncy seat, crib (if awake), exersaucer, and/or feeding table, for any
amount of time. If swing, bouncy seat, or exersaucer are present, assume that they are used.
2. Caregiver provides concrete activities that are meaningful to children.
Clarification: All materials observed during the observation must be concrete and meaningful to the
children for the room to receive credit. Credit is not received if one or more of the following is observed
(note in comments section which – a, b, and/or c are observed).
a) No preprinted worksheets or coloring sheets are used. If any of these are used or you see evidence of
use, credit cannot be received.
b) Television, videos, DVD’s and computers are not meaningful materials and would count as separate
non-concrete materials. If a TV is in the room, but not on, assume it is used and do not give credit.
c) Materials designed for older or younger age groups are not meaningful. Credit is not received if
materials are not concrete and meaningful.
Example: Some examples are: For non-walkers; rattles, non-breakable mirrors, cuddly toys, teething toys.
For children who are walking: push toys, stacking toys, soft blocks, and sturdy picture books.
3. Caregivers provide opportunities for discovery and learning by allowing children to freely choose materials
and actively explore the room.
Clarification: Must see materials being used to receive credit. Children are allowed to choose and use
materials as they are able. Credit can’t be given if any child is confined in a piece of equipment such as, a
swing, bouncy seat, crib (if awake), and/or exersaucer, for any amount of time. If a high chair or feeding
table is used for any purpose other than feeding, credit cannot be received. If any of these are used, you see
evidence of use, or if swing, bouncy seat, or exersaucer are present, credit cannot be received.
4. Daily routines (sleeping, eating, dressing, diapering, and toileting) are used as pleasant, natural learning
times. Examples: When a child is getting ready to sleep the adult rubs his back, sings a soft song, cuddles
him while rocking, or reads him a story. Diapering is a time to play games, sing songs or use verses, and
to just enjoy talking/playing with the baby. Infants are held/talked to while bottle feeding.
5. Daily routines (sleeping, eating, dressing, diapering, and toileting) are done individually, based on need.
Examples: Each child is fed when he/she is hungry and not made to wait for others. (For older toddlers
and twos this can be done with supplementary snacks.) Toileting: children are allowed to use the restroom
as the need occurs. Children do not all toilet as a group.
6. Caregivers and children routinely wash hands with soap and water at appropriate times. Caregivers use the
10/1/12 - 1 Page 10 of 15
A. Staff provide a variety of developmentally appropriate materials and activities which address the individual
differences of children and provide materials selected to emphasize concrete learning within a predictable
daily schedule which provides a balance of activities.
Room ID:
Room ID:
Room ID:
Room ID:
Y
N
Y
N
Y
N
Y
N
routine as a learning opportunity to model appropriate hand-washing and to teach self-help skills as
children are able.
Clarification: Caregivers and children routinely wash hands (or have hands washed) with soap and water
before preparing/eating a meal or snack, after toileting/diapering and after contacting bodily fluids or
contaminated items as part of the daily routine.
7. Adults help children learn language by using words to talk about things in the room/outdoors, to talk about
things that happen, to use words/sentences to talk about what a child is doing/feeling.
8. Adults help children learn language by reading simple stories daily, talking about pictures in books on
display, saying rhymes and verses and singing songs.
9. Adults help children learn to use language by repeating sounds and words that children say, letting children
know they like to hear them speak (usually nonverbal with a smile), encouraging children to speak more
often, ("I like to hear you talk.") repeating the words children say in complete sentences.
10. Each child has an opportunity to play in many positions. Examples are: on a carpet/rug, on the floor,
standing at a table/easel, sitting on a cushion/bean bag, sitting on the lap of an adult.
11. Daily schedule for children under two years: The schedule varies for each child. The adult responds to
children's individual needs and interests using teachable moments as they occur. For two year old children:
The daily schedule has time for independent and peer play and active and quiet play. There are flexible
feeding and resting schedules based on individual needs. Activities are provided for individual children
and small groups. There are no total group activities for this age group.
10/1/12 - 1 Page 11 of 15
12. All children must have daily active outdoor play, weather permitting
Clarification: 0-12 months – must occur at least once a day; 12-36 months – must occur 2 to 3 separate
occasions totaling 60-90 minutes. “Weather permitting” means no falling precipitation, thunder, lightning,
or inclement weather. Inclement weather is defined by the American Academy of Pediatrics, American
Public Health Association, and National Resource Center for Health and Safety in Child Care and Early
Education (2010) as a wind chill factor at or below 15 degrees Fahrenheit or at or above a heat index of 90
degrees Fahrenheit.
Due to the health effects of ground-level ozone, the SC Department of Health and Environmental Control
provides the service of forecasting ozone concentrations to warn the public of unhealthy air and to
encourage people to avoid exposure to unhealthy air. If outdoor play is decreased due to weather, indoor
active play is increased so the total amount of active play remains the same.
The daily schedule is reviewed and children are observed outdoors. The schedule states what caregivers
plan to do if there is inclement weather. Caregivers have a plan for 60-90 minutes of indoor active play on
their posted schedules in case of rain or inclement weather using indoor materials that promote physical
activity and an identified space to use. This would be observed on a day that meets the weather criteria
above.
13. Caregivers provide opportunities for children to enhance motor development both indoors and outdoors.
Clarification: Children are encouraged to be physically active indoors and outdoors at appropriate times.
Monitor may interview caregiver if not observed.
SCORING:
Total points per room
Total program points for VIII A:
(a + b + c + d)
Sub-total
Total possible points for VIII A:
(total number of rooms x 13)
COMMENTS: _
10/1/12 - 1 Page 12 of 15
STANDARD IX. PHYSICAL ENVIRONMENT: The indoor and outdoor physical environment fosters optimal growth and development through opportunities for exploration and learning.
A. Materials and Equipment – Indoor
High-quality infant and toddler programs support children’s development by intentionally arranging and organizing spaces for play and learning. Children are drawn into play
activities with toys, materials and others more readily when the environment conveys a positive message. Inviting rooms that are welcoming help children and families transition
from home to group care settings by encouraging exploration and instilling a sense of belonging.
Age-appropriate materials & equipment (indoor) of sufficient quantity, variety and durability shall be readily accessible to children and arranged to promote independent use by
children.
Material Category
# of accessible items
Cozy/Book
Manipulatives
Music
Dramatic Play
Blocks
Arts
Sensory/Science
Indoor Activity
Room ID
Room ID
Room ID
Room ID
Y
N
Y
N
Y
N
Y
N
1. Room has sufficient, age appropriate materials so that all children can be actively involved.
Clarification: Only age-appropriate, fully intact, and properly functioning materials that are in
children’s reach and accessible are able to be counted. Enough materials should be available for
several children to be engaged in a similar activity, thus reducing competition. To receive credit,
a minimum of two materials per child must be accessible and no evidence of excessive
competition or children not being engaged.
Examples of appropriate materials for 0-2 year olds are: rattles, rubber or soft blocks, soft balls
for poking and grasping, nesting/stacking toys, cloth and picture books, peg board and large
pegs, xylophone, doll clothes and furnishings, dolls, ring stack sets, large tops, pounding board,
simple puzzles, large crayons and paper, busy boards, squeak toys, cuddly toys, play telephone,
pop-it-beads, materials to promote physical activity such as push and pull toys, rocking boat,
toddler slide, and wheel toys.
2. Children are provided a variety of materials from which to choose.
Clarification: If credit is not received for sufficient number of materials, credit cannot be given.
Classroom contains at least 2 different kinds of materials from at least 4 of the 8 designated
10/1/12 - 1 Page 13 of 15
material types. (Material Categories listed above.)
3. Materials are safe, in good repair with no missing parts, sharp edges, or rust.
4. Materials are arranged so children can get materials by themselves without adult assistance.
Children work by themselves with materials or in small groups.
5. The room is divided into spaces for routines and both active and quiet play that are appropriate
for ages of the children enrolled.
Clarification : The room arrangement addresses children’s needs for sleeping,
diapering/toileting, active play, quiet play, and a private soft, cozy area.
Example: (1) Sleeping; separate area for cribs (2) Diapering/toileting area (3) Active play; open
area with no equipment or obstacles (crawling space, wheel toys, push and pull toys, toddler
slide or rocking boat) (4) Quiet play (puzzles, nesting/stacking toys, books). (5) Private, soft,
cozy area.
6. Diapering/potty area is located away from bottle/formula/food preparation and serving area.
Diapering is adjacent to hot and cold running water. The cover of the changing table is disposed
of after each change of a soiled diaper.
7. All infant equipment meets the minimum safety requirements developed by the U.S.Consumer
Product Safety Commission.
SCORING:
Total points per room
a.
b.
c.
d.
Total program points for IX A.
(a + b + c + d)
Sub-total
Total possible points for IX A.
(Total number of rooms x 7)
10/1/12 - 1 Page 14 of 15
STANDARD IX. PHYSICAL ENVIRONMENT - Outdoor
B. Materials and equipment - Outdoor play area
High-quality infant and toddler program support children’s development by intentionally planning,
equipping, and maintaining safe, age appropriate outdoor spaces for young children to grow and develop.
Emerging motor abilities and skills are supported when outdoor spaces and equipment allow children to
move freely and have appropriate levels of challenge.
Room ID
Room ID
Room ID
Room ID
Y
N
Y
N
Y
N
Y
N
1. Age appropriate outdoor equipment is used. (Manufacturer's label may note age
appropriateness).
2. Materials are in good repair with no sharp edges, rust or other hazards.
3. The outdoor play area is clean, safe, and free of hazards such as garbage, glass, cans,
overgrowth, broken structures, loose nails, tree limbs and junked equipment/cars.
4. There is a variety of age-appropriate outdoor portable play materials/equipment on the
playground sufficient for all children to be actively involved in vigorous play activities.
Clarification: Credit cannot be received if children just wander around with nothing to do
because there is not sufficient equipment for all children. If children are not observed outdoors,
interview staff to determine what additional materials are used outside and how vigorous activity
is encouraged by staff.
Example: Materials/equipment may include portable equipment such as soft balls, obstacle
cones, push and pull toys, and wheeled toys as well as in-ground equipment if it is used in
vigorous activity.
5. Areas are designated for the safe outdoor play of infants, toddlers and twos. Mats or blankets are
carried out to provide space for non-walkers to sit or crawl.
Clarification: Infants, toddlers and twos have safe outdoor play areas designated for their
exclusive use. Non-mobile infants can play on mats or blankets taken outside and placed on the
ground so that they have freedom of movement. Buggies can only be used for transporting
children between indoors and outdoors.
6. The outdoor play area is designed to encourage movement without confinement or restriction.
SCORING:
Total points per room
a.
b.
c.
d.
Total program points for IX B.
(a + b + c + d)
Sub-total
Total possible points for IX B.
(Total number of rooms x 6)
10/1/12 - 1 Page 15 of 15
ABC CHILD CARE LEVEL B
SCORING SUMMARY
0-2 YEAR OLD STANDARDS
Facility Name FEIN#
Part I: 0 - 2 year old Standards
MEETS
YES
NO
Standard I. Regulatory Requirements
Standard II. Administration
Standard III. Staff Qualifications and Development
Standard IV. Health, Safety, and Well-Being
Standard V. Staff-Parent Interaction
Part II: 80% overall compliance required (0-2 year olds)
ACTUAL
POINTS
POSSIBLE
POINTS
Standard VI. Staff-Child Ratios
VI.A.
Standard VII. Staff-Child Interactions
VII.A.
VII.B.
VII.C.
Standard VIII. Activities
VIII.A.
Standard IX. Physical Environment
IX.A.
IX.B.
TOTAL
PERCENT COMPLIANCE: Actual points divided by possible points =
Provider meets Level B standards for 0-2 year olds YES NO
If no, state reason why provider does not meet Level B Standards. _______________________________________________________
10/1/12 - 1 Page 1 of 14
ABC CHILD CARE
3-5 YEAR OLD STANDARDS
CENTER - BASED
PART III
PROGRAM OBSERVATION
10/1/12 - 1 Page 2 of 14
ANALYSIS OF PROVIDER CAPABILITY TO MEET ABC LEVEL B CHILD CARE RATIOS/GROUP SIZE
3-5 YEAR OLDS
Center-based
STANDARD VI. STAFF-CHILD RATIO: The program is effectively administered with attention to the needs and desires of children, parents and staff.
A. Staffing patterns shall provide for adult supervision of children at all times and the availability of an additional adult to assume responsibility if one adult must respond to an
emergency. Staff are with children, not distracted by other duties (such as cleaning or cooking). Every attempt shall be made to have continuity of adults who work with children.
Staff-child ratios shall be maintained through provision of substitutes when regular staff members are absent.
ABC LEVEL B STAFF-CHILD RATIOS/GROUP SIZE BASIC MINIMAL RATIOS REQUIRED BY STATE
EACH ROOM meeting these ratios and group sizes will get CHILD CARE LICENSING
2 ADDITIONAL POINTS ADDED TO THE SCORE.
Ages Maximum Ratios Group Size Ages Ratios
3-4 1:11 22 3-4 1:12
4-5 1:13 26 4-5 1:17
5 1:15 30 5-6 1:20
Calculate staff-child ratio by group. To determine staff needed for mixed age groups, determine number of children by age; divide children in same age category by maximum
ratios for that age; add results for each age to obtain number of staff needed. Fractions shall be rounded up at .1 and above not to exceed basic minimal ratios required by state
licensing.
List all rooms
Group ID
Staff assigned by name
#
children
Age(s) of
children
Calculated staff-child ratio (# of children
divided by # of assigned staff)
MEETS
State Child Care
Licensing
MEETS
ABC Staff-Child Ratios/
Group Size
# Staff needed
to meet ABC
ratios
Total Score
Add State Licensing + ABC for
total score per room
Yes (0)
No (-2)
Yes (+2)
No (0)
If NO, -2 pts. per room.
If yes 0 points per room.
If YES, +2 pts. per room.
If no, 0 points per rom.
Actual Score
Total
Possible Score:
Total # rooms x 2 = ______________________
Comments________________________________________________________________________________________
10/1/12 - 1 Page 3 of 14
________________________________________________________________________________________________
ABC CHILD CARE
3-5 YEAR OLD STANDARDS
Center-based
Part III
STANDARD VII. STAFF-CHILD INTERACTIONS: Interactions between children and staff provide opportunities for children to develop an
understanding of self and others and are characterized by warmth, personal respect, individuality, positive support, and responsiveness.
A. Staff shall frequently interact, be
available and be responsive to
children through
(1) active listening (2) giving
feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Speaks unsolicited to a child.
2. Responds verbally to child's
comments/questions.
3. Acknowledges a child's
comment/request.
4. Shows patience and lack of
annoyance with child's questions.
5. Converses mostly with
children/limited conversation
with adults.
6. Maintains eye contact while
talking with children.
7. Gives appropriate feedback.
Example: repeat what child says,
ask for additional information,
give relevant comments to
children's questions/comments.
10/1/12 - 1 Page 4 of 14
A. Staff shall frequently interact, be
available and be responsive to
children through
(1) active listening (2) giving
feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
8. Attends while child is speaking to
adult, i.e. does not walk away or
try to do something else (like
wiping tables).
9. Actively listens to child's
verbalizations (does not interrupt
or cut off child's verbalizations).
SCORING
Total points per caregiver
Total points per room (total caregiver
points)
a.
b.
c.
d.
Total program points for VII A.
(a + b + c + d)
Sub-
total
Total possible points for VII A:
(Total number of caregiver x 9)
COMMENTS: _
_
10/1/12 - 1 Page 5 of 14
B. Staff shall initiate conversations with individual
children in a positive and inquisitive manner to
stimulate language and thinking skills. Staff use:
(1) questions (2) information sharing (3) positive
feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Asks children individually to talk about activities
they are doing (share experiences). Examples: "Was
it hard to do?" or "What are you cooking?"
2. Asks children individually to share their
ideas/feelings about activities/happenings.
Examples: (ideas) "What will you make/build?"
(feelings) "How do you feel about that?"
3. Asks children individually open-ended questions
that begin with "why? what? where? and how?" and
encourage a child to think. Example: "What do you
think about what Tonya did to her brother?"
4. Asks children individually open-ended questions
that require more than just "yes" or "no". Example:
"What do you think would happen if...?"
5. Limits use of questions that have predetermined
answers such as "what color is this?". Substitutes
instead one that requires critical thinking. Example:
"Can you find other things in the room that are
red?"
6. Engages in information sharing conversations.
Example: "This is a lop-ear rabbit. He likes to eat
carrots. Watch while I feed him the carrot."
7. Responds in calm manner (no screaming or yelling).
8. Listens to a child's explanation/comments even
though the child's thinking is faulty. Listens
respectfully to child.
Scoring:
10/1/12 - 1 Page 6 of 14
B. Staff shall initiate conversations with individual
children in a positive and inquisitive manner to
stimulate language and thinking skills. Staff use:
(1) questions (2) information sharing (3) positive
feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Total points per caregiver
Total points per room (total caregiver points)
a.
b.
c.
d.
Total program points for VII B.
(a + b + c + d)
Sub-
total
Total possible points for VII B.
(Total number of caregivers x 8)
COMMENTS: _
_
10/1/12 - 1 Page 7 of 14
C. Staff shall foster independence, encourage
decision-making and use of positive techniques
of guidance. Staff:
(1) provide opportunities for children to be
responsible
(2) provide choices (3) avoid comparison or
criticism
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Provides opportunities for children to be
responsible. Examples: picking up toys, wiping
spills, personal grooming (toileting, washing
hands), obtaining and caring for materials, and
other self-help skills.
2. Provides children varieties of activities from
which to choose: Lets children choose the
interest/activity area in which they want to
work and also choose the activity in the interest
area. This means that staff will not tell
children where to go, what to do, or how long
to work in an area.
3. Staff encourages children to treat each other
with kindness and respect; no evidence of
ridicule or making fun of others.
4. Children's mistakes are handled as routine
matters. Example: "You spilled the milk, I'll
help you clean it up.
5. Room and materials are ready when children
arrive.
6. Children are told and prepared for what
happens next. Example: "After lunch we will
take a nap."
7. When children do something wrong, the adult
shows/helps do it right.
8. Staff talks about the behavior she wants to correct
instead of judging the child. Examples: "It's O.K.,
10/1/12 - 1 Page 8 of 14
C. Staff shall foster independence, encourage
decision-making and use of positive techniques
of guidance. Staff:
(1) provide opportunities for children to be
responsible
(2) provide choices (3) avoid comparison or
criticism
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
we all spill. Use the rag to wipe up the spill." Do
not judge: "O.K., Clumsy Sam, wipe up the spill."
9. Children are told what to do not just what not to do.
Instead of "Don't run" say "John, walk in the class,
run outside."
10. Staff has a few, fair, simple appropriate classroom
rules (no more than 5) and states them clearly to
children. Examples are:
1) Walk in the room/run outside. 2) Use your hands
to help your friends. 3) Use indoor voices in the
classroom.
11. Staff practices/models classroom rules (actions
speak louder than words). Examples: When staff
asks children to use indoor voices, she models using
indoor voice (quiet, low pitched).
12. Staff encourages children and tells them when they
have behaved appropriately. Examples: "You put
the puzzle back on the shelf, thank you." (Don't say:
"That was nice").
13. Children's mistakes are handled individually and
privately as possible. Staff does not compare
children. ("Why can't you be good like John?") or
criticizes children ("You are so messy, why can't
you be neat?")
14. Uses positive guidance techniques.
Clarification: To receive credit, one positive
strategy must be observed. If one instance of
negative discipline (as defined in Standard
II.A.) is observed, credit is not received.
Examples:
10/1/12 - 1 Page 9 of 14
C. Staff shall foster independence, encourage
decision-making and use of positive techniques
of guidance. Staff:
(1) provide opportunities for children to be
responsible
(2) provide choices (3) avoid comparison or
criticism
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
- Redirection
- Anticipation/elimination of
potential problems
- Children are given choices
Example of negative discipline:
- Use of threats
Scoring:
Total points per caregiver
Total points per room (total caregiver points)
a.
b.
c.
d.
Total program points for VII. C.
(a + b + c + d)
Sub-
total
Total possible points for VII C:
(Total number of caregivers x 14)
COMMENTS: _
_
10/1/12 - 1 Page 10 of 14
STANDARD VIII. ACTIVITIES: The activities encourage children to be actively involved in the learning process, to experience a variety of
developmentally appropriate activities and materials, and to pursue their interests in the context of life in the community and world.
A. Staff shall plan and carry out a variety of developmentally appropriate activities which
address the individual differences of children and provide materials selected to emphasize
concrete learning within a planned daily schedule which provides a balance of activities.
Room ID:
Room ID:
Room ID:
Room ID:
Y
N
Y
N
Y
N
Y
N
1. Each child is provided opportunities to learn through actively using materials (touching, holding,
handling, and trying different ways to use the materials).
2. Caregiver provides concrete activities that are meaningful to children. Some examples are: sand,
water, blocks and puzzles.
Clarification: All materials observed during the observation must be concrete and meaningful to the
children for the room to receive credit.
a) No preprinted worksheets or coloring sheets are used as a caregiver directed activity.
b) Materials designed for older or younger age groups are not meaningful. Credit is not received if
materials are not concrete and meaningful.
3. Each child is provided daily opportunities to select materials/companions and manage play
independently.
4. Children are not required to sit at tables for long periods of time. (Not over 15 to 20 minutes.)
5. Each child has an opportunity to work in many positions. Examples are: on a carpet/rug, on the floor,
on a platform, standing at a table/easel, sitting at a table or on a cushion, sitting on the lap of a teacher
who's reading to them.
6. Each child is allowed choices of activities in which to participate and areas of interest in which they
work.
7. Each child has on-going opportunities to talk with adults and other children to share ideas, share
classroom and personal experiences and to gain experience through use of language.
8. Materials are used which allow children to use them in many different ways. Examples: playdough can
be used to make snakes, used with cookie cutters, used to make "pretend" cake, used to make bracelets
or many other uses.
9. Group times are relatively short, include experiences children enjoy doing together, and focus on
topics of current interest.
Clarification: Teacher planned physical activities lasting 5-10 minutes occur at least 2 times per day.
These can be planned during total group activities and may include music/movement activities. If
group time not observed, caregiver interview and lesson plan can be reviewed for planned activities.
10. Caregivers and children routinely wash hands with soap and water at appropriate times.
Clarification: Caregivers and children should wash hands with soap and water before preparing/eating
a meal or snack, toileting and after contacting bodily fluids or contaminated items.
10/1/12 - 1 Page 11 of 14
A. Staff shall plan and carry out a variety of developmentally appropriate activities which
address the individual differences of children and provide materials selected to emphasize
concrete learning within a planned daily schedule which provides a balance of activities.
Room ID:
Room ID:
Room ID:
Room ID:
Y
N
Y
N
Y
N
Y
N
11. Morning and afternoon schedules allow a large block of time, 45 minutes to 2 hours, for individual and
small group activities conducted in interest/activity areas. Children are read to daily in small groups.
12. Children have opportunities to learn about nutrition one time a week or more.
Clarification: Nutrition education may be provided during large groups, small groups, in centers or
during lunch or snack. If not observed, caregiver interview can be used or written plan/schedule can
be reviewed.
13. All children must have daily active outdoor play.
Clarification: For children 3-5 years, must occur 2 to 3 separate occasions totaling 90-120 minutes.
“Weather permitting” means no falling precipitation, thunder, lightning, or inclement weather.
Inclement weather is defined by the American Academy of Pediatrics, American Public Health
Association, and National Resource Center for Health and Safety in Child Care and Early Education
(2010) as a wind chill factor at or below 15 degrees Fahrenheit or at or above a heat index of 90
degrees Fahrenheit.
Due to the health effects of ground-level ozone, the SC Department of Health and Environmental
Control provides the service of forecasting ozone concentrations to warn the public of unhealthy air
and to encourage people to avoid exposure to unhealthy air. If outdoor play is decreased due to
weather, indoor active play is increased so the total amount of active play remains the same.
The daily schedule is reviewed and children are observed outdoors. The schedule states what
caregivers plan to do if there is inclement weather. Caregivers have a plan for 90-120 minutes of indoor
active play on their posted schedules in case of rain or inclement weather using indoor materials that promote
physical activity and an identified space to use. This would be observed on a day that meets the
weather criteria above.
14. Caregivers provide opportunities for children to enhance motor development both indoors and
outdoors.
Clarification: Children are encouraged to be physically active indoors and outdoors at appropriate
times. Monitor may interview caregiver if not observed.
15. Teacher planned physical activities lasting 5-10 minutes occur at least 2 times per day.
Clarification: These can be planned during total group activities and may include music/movement
activities. If group time not observed, caregiver interview and lesson plan can be reviewed for planned
activities.
SCORING: Total points per room
a.
b.
c.
d.
Total program points for VIII A. (a + b + c + d)
Sub-
total
Total possible points for VIII A: (Total number of rooms x 15)
10/1/12 - 1 Page 12 of 14
STANDARD IX. PHYSICAL ENVIRONMENT: The indoor and outdoor physical environment fosters optimal growth and development through
opportunities for exploration and learning.
Check interest/activity areas observed below and indicate number of different materials in each area.
Clarification: Only age-appropriate, fully intact, and properly functioning materials that are in children’s reach and accessible can be counted. Enough materials should be available for
several children to be engaged in a similar activity, thus reducing competition.
A. Indoor Physical Environment Calculation
Interest/Activity Areas
# of different accessible materials
House/Creative Dramatics
Blocks
Art
Puzzles/Manipulatives
Books/Library
Music
Science
Indoor Physical Activity
Others (please list)
A. Age-appropriate materials & equipment (indoor) of sufficient quantity, variety and
durability shall be readily accessible to children and arranged to promote
independent use by children.
Room ID:
Room ID:
Room ID:
Room ID:
Y
N
Y
N
Y
N
Y
N
1. Room has 5 interest/activity areas with a minimum of 5 different accessible materials per
interest/activity area.
Credit is not received if there is evidence of excessive competition or children not being
engaged.
2. Age appropriate equipment is used. (Manufacturer's label may note age appropriateness).
3. Materials are intact and in good repair with no missing parts, sharp edges, or rust.
4. Materials are arranged so children can get materials by themselves without adult assistance.
5. Children work independently with equipment/materials by themselves or in small groups.
6. Children are provided play materials that promote physical activity indoors (e.g. scarves,
10/1/12 - 1 Page 13 of 14
bean bags, ribbons, music/movement CD’s, musical instruments) at appropriate times.
Clarification: Play materials must be sufficient for all children to use. Materials for vigorous
play may be available in centers or a storage area. If not observed, interview caregiver and
see materials to be used in case of inclement weather.
SCORING: Total points per room
Total program points for IX A. (Total number of rooms x 6)
Sub-total
STANDARD IX. PHYSICAL ENVIRONMENT - Outdoor
B. Materials and equipment - Outdoor
Room ID
Room ID
Room ID
Room ID
Y
N
Y
N
Y
N
Y
N
1. Age appropriate outdoor equipment is used. (Manufacturer's label may note age
appropriateness).
2. Materials are in good repair with no sharp edges, rust or other hazards.
3. The outdoor play area is clean, safe, and free of hazards such as garbage, glass, cans,
overgrowth, broken structures, loose nails, tree limbs and junked equipment/cars.
4. There is a variety of age-appropriate outdoor portable play materials/equipment on the
playground sufficient for all children to be actively involved in vigorous play activities.
Children do not just wander around with nothing to do. This can be accomplished by
supplementing outdoor portable play materials/equipment with inground playground equipment
(or) leading and involving children in games (or) a combination of portable play materials and
any of the others.
Clarification: If children are not observed outdoors, interview staff to determine what materials
are used outside and how vigorous activity is encouraged by staff.
SCORING:
Total points per room
Total program points for IX B. (Total number of rooms x 4)
Sub-total
COMMENTS: _
_
10/1/12 - 1 Page 14 of 14
ABC LEVEL B CHILD CARE
SCORING SUMMARY
3-5 YEAR OLD STANDARDS
Facility Name: FEIN#
Part I: 3 - 5 year old Standards
MEETS
YES
NO
Standard I. Regulatory Requirements
Standard II. Administration
Standard III. Staff Qualifications and Development
Standard IV. Health, Safety, and Well-Being
Standard V. Staff-Parent Interaction
Part II: 80% overall compliance required (3-5 year olds)
ACTUAL
POINTS
POSSIBLE
POINTS
Standard VI. Staff-Child Ratios
VI.A.
Standard VII. Staff-Child Interactions
VII.A.
VII.B.
VII.C.
Standard VIII. Activities
VIII.A.
Standard IX. Physical Environment
IX.A.
IX.B.
TOTAL
PERCENT COMPLIANCE: Actual points divided by possible points =
Provider meets Level B standards for 3-5 year olds YES NO
If no, state reason why provider does not meet Level B standards _____________________________________________________________
10/1/12 - 1 Page 1 of 15
ABC CHILD CARE
6-12 YEAR OLD STANDARDS
CENTER - BASED
PART IV
PROGRAM OBSERVATION
10/1/12 - 1 Page 2 of 15
ANALYSIS OF PROVIDER CAPABILITY TO MEET ABC LEVEL B RATIOS/GROUP SIZE
6-12 YEAR OLDS
Center-based
STANDARD VI. STAFF-CHILD RATIO: The program is effectively administered with attention to the needs and desires of children, parents and staff.
A. Staffing patterns shall provide for adult supervision of children at all times and the availability of an additional adult to assume responsibility if one adult must respond to an
emergency. Staff are with children, not distracted by other duties (such as cleaning or cooking). Every attempt shall be made to have continuity of adults who work with
children. Staff-child ratios shall be maintained through provision of substitutes when regular staff members are absent.
ABC LEVEL B STAFF-CHILD RATIOS/GROUP SIZE BASIC MINIMAL RATIOS REQUIRED BY STATE
EACH ROOM meeting these ratios and group sizes will get CHILD CARE LICENSING
2 ADDITIONAL POINTS ADDED TO THE SCORE.
Ages Maximum Ratios Group Size Ages Ratios
6-9 1:18 36 6-12 1:23
9-12 1:20 40
Calculate staff-child ratio by group. To determine staff needed for mixed age groups, determine number of children by age; divide children in same age category by maximum
ratios for that age; add results for each age to obtain number of staff needed. Fractions shall be rounded up at .1 and above not to exceed basic minimal ratios required by state
licensing.
List all rooms
Group ID
Staff assigned by name
#
children
Age(s) of
children
Calculated staff-child ratio (# of children
divided by # of assigned staff)
MEETS
State Child Care
Licensing
MEETS
ABC Staff-Child Ratios/
Group Size
# Staff needed
to meet ABC
ratios
Total Score
Add State Licensing + ABC for
total score per room
Yes (0)
No (-2)
Yes (+2)
No (0)
If NO, -2 pts. per room.
If yes, 0 points per room.
If YES, +2 pts. per room.
If no, 0 points per room.
Actual Score
Total
Possible Score:
Total # rooms x 2 = ______________________
Comments________________________________________________________________________________________
________________________________________________________________________________________________
10/1/12 - 1 Page 3 of 15
ABC CHILD CARE
6-12 YEAR OLD STANDARDS
Center-Based
Part II
STANDARD VII. STAFF-CHILD INTERACTIONS: Interactions between children and staff provide opportunities for children to develop an
understanding of self and others and are characterized by warmth, personal respect, individuality, positive support, and responsiveness.
A. Staff shall frequently interact,
be available and be
responsive to children
through
(1) active listening (2) giving
feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Speaks unsolicited to a child.
2. Responds verbally to child's
comments/questions.
3. Acknowledges a child's
comment/request.
4. Shows patience rather than
annoyance with child's
questions.
5. Talks mostly with
children/limited conversation
with other staff.
6. Maintains eye contact while
talking with children.
7. Gives appropriate feedback.
Example: repeats what child
says, asks for additional
information, gives relevant
comments to children's
questions/comments.
10/1/12 - 1 Page 4 of 15
A. Staff shall frequently interact,
be available and be
responsive to children
through
(1) active listening (2) giving
feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Caregiver ID:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Time of
observation:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
8. Attends while child is speaking
to adult, i.e. does not walk away
or try to do something else (like
wiping tables).
9. Actively listens when a child
talks (does not interrupt or cut
off child's conversations).
SCORING:
Total points per caregiver
Total points per room (total caregiver
points)
a.
b.
c.
d.
Total program points for VII A.
(a + b + c + d)
Sub-
total
Total possible points for VII A:
(Total number of caregivers x 9)
COMMENTS: _ _
_ _
10/1/12 - 1 Page 5 of 15
B. Staff shall begin conversations with individual
children in a positive and curious manner to
stimulate critical thinking and meaningful
conversations. Staff shall encourage
conversations between children, actively
promoting the development of friendships.
Staff use:
(1) questions (2) information sharing (3)
positive feedback
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Asks children individually to talk about activities
they are doing (share experiences) to adults and
other children. Examples: "Was it hard to do?" or
"What are you cooking?" "Tell Tom how you
made that."
2. Asks children individually to share their
ideas/feelings about activities/happenings to adults
and children. Examples: (ideas) "What will you
make/build?" (feelings) "How do you feel about
that?"
3. Asks children individually open-ended questions
that require more than just "yes" or "no". Example:
"What do you think would happen if...?"
4. Responds in a calm manner (no screaming or
yelling).
5. Listens to a child's explanation/comments and
helps extend his thinking by additional questions.
Listens respectfully to each child.
SCORING:
Total points per caregiver
Total points per room (total caregiver points)
a.
b.
c.
d.
Total program points for VII B.
(a + b + c + d)
Sub-
total
Total possible points for VII B:
(Total number of caregivers x 5)
10/1/12 - 1 Page 6 of 15
C. Staff shall help children be independent,
making decisions and shall use positive
techniques of guidance which encourage
children to take responsibility for their own
actions/behavior and to understand the need
to develop pro-social behaviors. Staff shall
provide children choice of activities, and
provide an environment free of comparison or
criticism.
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
1. Provides opportunities for children to practice and
display their abilities with independent living
skills such as housekeeping chores, caring for
animals/materials, personal grooming.
2. Children are encouraged/ supported to make
decisions for themselves. Staff are available in
time of need.
3. Opportunities are provided for children to become
involved in meaningful activities of their own
choosing by offering a variety of age-appropriate
activities.
4. Staff encourages children to treat each other with
kindness and respect and to learn appropriate ways
to handle rejection, teasing and other actions
which may cause hurt feelings.
5. When children accidentally damage equipment,
have spills, or break things, adult handles privately
as routine matters Example: "Mix some water in
the glue. It's easy to forget to put the lid on.
6. Children have a dependable yet flexible routine.
7. When mistakes are made, children are assisted in
looking for alternative ways to solve their
mistakes or problems.
8. Staff has a few, fair, positive, simple, appropriate
classroom rules which are posted. Children are
10/1/12 - 1 Page 7 of 15
C. Staff shall help children be independent,
making decisions and shall use positive
techniques of guidance which encourage
children to take responsibility for their own
actions/behavior and to understand the need
to develop pro-social behaviors. Staff shall
provide children choice of activities, and
provide an environment free of comparison or
criticism.
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
encouraged and involved in discussing the rules.
Staff practices/models classroom rules (actions
speak louder than words).
9. Uses positive guidance techniques.
Clarification: To receive credit, one positive
strategy must be observed. If one instance of
negative discipline (as defined in Standard II.A.) is
observed, credit is not received.
10. Staff responds equitably to all children without
comparison ("Why can't you be good like John?")
or criticism ("You are so messy. Why can't you be
neat?") or harsh treatment.
11. Staff helps children develop negotiating skills in
solving disputes using words to work out
problems.
12. Staff uses opportunities during activities to
actively teach children how to cooperate with each
other.
13. Staff steps in quickly when children's responses
become physical and discusses inappropriateness
of such responses.
14. Staff helps children deal with feelings (anger,
sadness, frustration) by comforting, identifying
feelings and helping children use words to solve
their problems.
10/1/12 - 1 Page 8 of 15
C. Staff shall help children be independent,
making decisions and shall use positive
techniques of guidance which encourage
children to take responsibility for their own
actions/behavior and to understand the need
to develop pro-social behaviors. Staff shall
provide children choice of activities, and
provide an environment free of comparison or
criticism.
Room ID:
Room ID:
Room ID:
Room ID:
Caregiver ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver
ID:
Caregiver ID:
Caregiver ID:
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
15. Staff knows where children are and what they are
doing at all times, but children may be allowed to
pursue activities outside of staff's direct sight.
SCORING:
Total points per caregiver
Total points per room (total caregiver points)
a.
b.
c.
d.
Total program points for VII C.
(a + b + c + d)
Sub-
total
Total possible points for VII C:
(Total number of caregivers x 15)
COMMENTS: _
______________________________________________________________________________________
10/1/12 - 1 Page 9 of 15
STANDARD VIII. ACTIVITIES: Staff encourage children to be actively involved in activities provided, to experience a variety of developmentally
appropriate activities and materials, and to use their leisure time to have fun and experience success.
A. Staff plan and provide a wide variety of self-directed activities that allow
children to develop a sense of competence in controlling their environment
and leisure time.
Room ID:
Room ID:
Room ID:
Room ID:
Area
# of
materials
Area
# of
materials
Area
# of
materials
Area
# of
materials
1. Children are encouraged to be physically active indoors and outdoors at appropriate
times through a variety of large muscle activities and vigorous exercise, i.e.
running, jumping, throwing, and catching that allow children to move around and
"let off steam". Examples: tumbling, dodge ball. If not observed, caregiver
interview and lesson plan can be reviewed for planned activities.
2. Children are provided time to be alone, to rest, reflect and read.
3. Children are provided a place, time and adult guidance/support/assistance to
complete homework.
4. Each child is provided opportunities to experience success through actively using
materials (touching, holding, handling, and experimenting with different ways to
use the materials).
5. Each child is allowed choices of activities in which to participate and areas of
interest in which to work. Each child is provided daily opportunities to select
materials/companions and manage play independently, i.e. may participate in group
games or may choose to work or play alone.
6. Children are not required to sit at tables but have an opportunity to work in many
positions. Examples are: on a carpet/rug, on the floor, or sitting at a table or on a
cushion, sofa, bean bag, stage, pillows, etc.
7. Each child has on-going opportunities to talk with adults and other children to share
ideas, share classroom and personal experiences and to develop friendships, etc.
8. Caregivers and children routinely wash hands with soap and water at appropriate
times.
Clarification: Caregivers and children should wash hands with soap and water
before preparing/eating a meal or snack, after toileting and after contacting bodily
fluids or contaminated items as part of the daily routine.
10/1/12 - 1 Page 10 of 15
9. All children must have daily active outdoor play, weather permitting.
Clarification: For children 3 years and older, must occur 2 to 3 separate occasions
totaling 90-120 minutes. “Weather permitting” means no falling precipitation,
thunder, lightning, or inclement weather. Inclement weather is defined by the
American Academy of Pediatrics, American Public Health Association, and
National Resource Center for Health and Safety in Child Care and Early Education
(2010) as a wind chill factor at or below 15 degrees Fahrenheit or at or above a heat
index of 90 degrees Fahrenheit.
Due to the health effects of ground-level ozone, the SC Department of Health and
Environmental Control provides the service of forecasting ozone concentrations to
warn the public of unhealthy air and to encourage people to avoid exposure to
unhealthy air. If outdoor play is decreased due to weather, indoor active
play is increased so the total amount of active play remains the same.
The daily schedule is reviewed and children are observed outdoors. The schedule
states what caregivers plan to do if there is inclement weather. Caregivers have a
plan for 90-120 minutes of indoor active play on their posted schedules in case of
rain or inclement weather using indoor materials that promote physical activity and
an identified space to use. This would be observed on a day that meets the weather
criteria above. Note clarifications for programs offering part day or half day
(Standard II. C. 5.)
10. There is a balance of total group, small group and individual time.
11. Teacher planned physical activities lasting 5-10 minutes occur at least twice a day
in full day schedule, (or once in a part day or half-day program). If not observed,
caregiver interview and lesson plan can be reviewed for planned activities.
12. Staff conducts smooth and unregimented transitions between activities. School-age
children help plan and participate in the change of activity, have time to adjust to
change from school to center.
13. Staff provides many ways to express creativity: cooking, paint, clay, crafts, etc.
Encourage dancing, creative dramatics, singing, playing instruments.
14. Activities emphasize cooperation; games and activities do not require excessive
competition.
15. Program includes opportunities to learn about nutrition 1 time per week or more.
Clarification: Nutrition education may be provided during large groups, small
groups, in centers or during lunch or snack. If not observed, caregiver interview
can be used or written plan/schedule can be reviewed.
10/1/12 - 1 Page 11 of 15
SCORING: Total points per room
Total program points for IX A. (a + b + c + d)
Sub-total
Total possible points for IX A: (Total number of rooms x 15)
COMMENTS: _
_______________________________________________________________________________________________
10/1/12 - 1 Page 12 of 15
STANDARD IX. PHYSICAL ENVIRONMENT: The indoor and outdoor physical environment fosters optimal growth, development and personal
interest through opportunities for exploration, pleasure, enrichment, and development of friendships.
A. Age-appropriate materials & equipment (indoor) of sufficient quantity, variety and durability shall be readily accessible to children and arranged to promote
independent use by children.
Check interest/activity areas below and count materials.
Clarification: Only age-appropriate, fully intact and properly functioning materials that are in children’s reach and accessible can be counted. Enough materials should be
available for several children to be engaged in a similar activity, thus reducing competition.
Interest/Activity Areas/Categories
# of different accessible items
Active indoor area (e.g. tumbling, balls, balance beam)
Building & miniature materials for imaginative play (e.g. legos, unit blocks, tinker toys)
Dramatic Play and Home Living, role playing with a variety of career awareness materials (e.g. teacher,
journalist, restaurant worker, police officer, doctor.)
Arts, Crafts, and Creative construction (e.g. paints, chalk, markers, pom poms, beadwork, pipe stems, cloth,
cardboard tubes, woodworking, modeling clay)
Quiet Center (e.g. loft, quiet pillow corner, large boxes)
Literature (e.g. books, flannel board stories, writing centers, listening activities, audio-visual resources)
Puzzles (e.g. variety of puzzles, problem solving situations)
Table games (e.g. chess, checkers, monopoly and cards)
Science, math, social studies and exploration (e.g. experiments, math & science games, plants, animals,
computers, gardening)
Homework area with current resource materials available. (e.g. paper, pens, dictionary, thesaurus, clipboards,
textbooks)
Homelike area (e.g. adult-sized upholstered furniture, tables, lamps)
Music and Movement (e.g. CD player, CD’s, scarves, ribbons, streamers, rhythm instruments)
Others (please list)
10/1/12 - 1 Page 13 of 15
Room ID:
Room ID:
Room ID:
Room ID:
Y
N
Y
N
Y
N
Y
N
1. School age children have at least 5 interest/activity areas with a minimum of 5
different materials per interest/activity area set up to encourage children's freedom
of choice and opportunities to use materials in activities with adults' assuming roles of
resource persons.
If there is evidence of excessive competition or children not being engaged credit
will not be received.
2. Age appropriate equipment is used.
3. Materials are intact and in good repair with no missing parts, sharp edges, or rust.
4. Materials are arranged so children can get materials by themselves without adult
assistance.
5. Children work independently with equipment/materials by themselves or in small
groups.
6. Children's storage with private compartments or space is provided.
7. Children are provided play materials that promote physical activity indoors (e.g.
balls, music/movement CD’s) at appropriate times.
Clarification: Play materials must be sufficient for all children to use. Materials for vigorous
play may be available in centers or a storage area. If not observed, interview caregiver and
see materials to be used in case of inclement weather.
SCORING: Total points per room
Total program points for IX A. (a + b + c + d)
Sub-total
Total possible points for IX A: (Total number of rooms x 7)
10/1/12 - 1 Page 14 of 15
STANDARD IX. PHYSICAL ENVIRONMENT - The indoor and outdoor physical environment fosters optimal growth, development and
personal interest through opportunities for exploration, pleasure, enrichment, and development of friendships.
B. Materials and equipment - Outdoor
Room ID
Room ID
Room ID
Room ID
Y
N
Y
N
Y
N
Y
N
1. Age appropriate outdoor equipment is used.
2. Materials are in good repair with no sharp edges, rust or other hazards.
3. The outdoor play area is clean, safe, and free of hazards such as garbage, glass, cans,
overgrowth, broken structures, loose nails, tree limbs and junked equipment/cars.
4. There is a variety of age-appropriate outdoor portable play materials/equipment on the
playground sufficient for all children to be actively involved in vigorous play activities.
Children do not just wander around with nothing to do. This can be accomplished by
supplementing outdoor portable play materials/equipment with playground equipment (or)
planning/leading and involving children in games (or) a combination of portable play materials
and any of the others.
SCORING:
Total program points for IX B.
a.
b.
c.
d.
Total possible points for IX B. (Total number of rooms/areas x 4)
Sub-total
10/1/12 - 1 Page 15 of 15
ABC LEVEL B CHILD CARE
SCORING SUMMARY
6-12 YEAR OLD STANDARDS
Facility Name FEIN#
Part I: 6 - 12 year old Standards
MEETS
YES
NO
Standard I. Regulatory Requirements
Standard II. Administration
Standard III. Staff Qualifications and Development
Standard IV. Health, Safety, and Well-Being
Standard V. Staff-Parent Interaction
Part II: 80% overall compliance required (6-12 year olds)
ACTUAL
POINTS
POSSIBLE
POINTS
Standard VI. Staff-Child Ratios
VI.A.
Standard VII. Staff-Child Interactions
VII.A.
VII.B.
VII.C.
Standard VIII. Activities
VIII.A.
Standard IX. Physical Environment
IX.A.
IX.B.
TOTAL
PERCENT COMPLIANCE: Actual points divided by possible points =
Provider meets Level B standards for 6-12 year olds YES NO
If no, state reason why provider does not meet Level B standards. _________________________________________________
abcqualitycare.org
1-800-262-4416
Provider Business Procedures
April 1, 2011 Page 2 of 34
TABLE OF CONTENTS
PAGE
NUMBER
I. Provider Selection
6
II. Maximum Care Allowed
7
III. Client Fee
8
IV. Client Transfer
8
V. Discontinuing Services to Clients
9
VI. Records
10
- Attendance Records
10
- Grant Receipts
10
- Service Voucher Logs
10
- Staff Records
10
- Client/Child Records
11
VII. Amendment of Provider’s Enrollment
12
- Provider Rate Increases/Decreases
12
- Adding/Deleting an Age Group
13
- Change in Facility’s Regulatory Status
13
- Change in Name of Child Care Facility
13
- Program Moves Location
14
- Change in Director of Child Care
Facility
14
- Change in Provider Mailing/Payment
Address
14
- Change in Telephone Number
14
VIII. History of Compliance
15
IX. Voluntary Termination by Provider
16
X. Adverse Actions Against Provider by DSS
16
- Termination of Provider Enrollment by ABC
16
- Exceptions to Termination of Provider
Enrollment
22
XI. Reclassification
23
XII. Expiration of 3 Year Agreement
24
XIII. Inactive Status
24
XIV. Eligibility Criteria for Subsequent
Enrollment Periods
25
XV. Waiting Periods for Enrollment
26
XVI. Enrollment Exceptions
28
XVII. Grants
28
XVIII. Appeals Process
29
XIX. Glossary of Terms
29
April 1, 2011 Page 3 of 34
INTRODUCTION
These procedures were developed as a policy guide for the operating practices for
the payment, documentation and reporting system for the ABC Child Care
Program, hereafter referred to as the ABC Program. Upon notification to providers,
the S. C. Department of Social Services, at its sole discretion, may amend these
procedures. Once notified in writing, the provider shall be responsible for
compliance to the amended procedure for the purpose defined.
THE PROVIDER MUST REVIEW THESE PROCEDURES TO INSURE AN
UNDERSTANDING OF POLICY AND WHAT IS REQUIRED. ANY QUESTIONS
REGARDING THESE PROCEDURES CAN BE REFERRED TO ABC PROGRAM
MONITORING.
GENERAL INFORMATION
• Providers are independent business owners. Any provider who applies and
becomes enrolled in the ABC Program at Level A, or B is doing so voluntarily.
In applying, providers choose the Level best suited for them. ABC enrollment
is not a guarantee for any program and providers should not view
participation in the ABC Program as a primary means of support.
• Any provider who voluntarily enrolls at Levels A or B agrees to meet and
maintain the required enrollment prerequisites for the level enrolled, which
include meeting additional program standards above regulatory
requirements, and to meet and maintain documentation relating to
attendance and ABC Payment. Provider payment rates for any enrolled ABC
clients in the ABC Program are based on the Level of participation and the
provider type. Providers who participate at Level A and B are paid the rate
they charge to all others, up to the highest ABC maximum rates, because they
agree to meet additional standards.
• Providers voluntarily sign a 3 year enrollment agreement which expires 3
years from the date signed by the provider. Agreements are not automatically
renewed. The ending date of the enrollment/agreement is not appealable.
Providers wishing to continue to serve ABC children must meet the re-
enrollment criteria.
• Enrollment Agreements are only good for the address listed in the
Agreement. Agreements are not transferrable to new owners, or new
locations.
• The ABC Program does not refer clients to providers. Clients voluntarily
choose the provider that best meets their needs.
• A copy of these Business Procedures, the ABC Child Care Standards, and
other important information can be found by visiting abcqualitycare.org.
April 1, 2011 Page 4 of 34
REVIEW AT A GLANCE
WHO TO CALL AND WHEN
If any of the following occurs or is about to occur, the provider must
report this information to the ABC Child Care Program by telephone or
by writing to the appropriate person/office listed below. The provider
must not send any information with their SVL.
THESE MUST BE REPORTED TO ABC PROGRAM MONITORING
! The facility is being investigated by DSS (Child Protective Services/OHAN)
! The facility is notified by DSS/Child Care Licensing that their
License/Registration is being revoked or the application for renewal is being
denied.
! Change in facility address or payment address [must submit new W-9]
! Change in phone number
! Change in FEIN or Social Security Number [must submit new W-9 and IRS
letter if FEIN #]
! Change in Director [must submit proof of educational requirements]
! Change in Rates [must submit rate change form and current rate schedule]
! Plans to sell facility/change of ownership/entering management agreement
! Closing of facility permanently
! If provider needs to add or delete an age group
! Change in Regulatory Status [must submit copy of new License or
Registration]
! Change in name of child care facility [must submit new W-9 and IRS letter]
! NAEYC Accredited facility loses accreditation (Level A only)
ABC PROGRAM MONITORING
Your ABC Monitor: Phone:
E-Mail: @DSS.SC.GOV
April 1, 2011 Page 5 of 34
There are two offices of ABC Program Monitoring.
Each office is responsible for providers in certain counties. Locate the county your
facility is in. The address for the ABC Program Monitoring Office is listed below
the counties for which they are responsible. Throughout the Business Procedures
where it refers the provider to contact ABC Program Monitoring, this is the office
you would contact:
Aiken
Abbeville
Allendale
Anderson
Bamberg
Cherokee
Beaufort
Chester
Berkeley
Chesterfield
Calhoun
Edgefield
Charleston
Fairfield
Clarendon
Greenwood
Colleton
Greenville
Darlington
Kershaw
Dillon
Lancaster
Dorchester
Laurens
Florence
McCormick
Dorchester
Oconee
Florence
Pickens
Georgetown
Saluda
Hampton
Spartanburg
Horry
Union
Jasper
York
Lexington
Marion
Greenville Technical College
ABC Child Care
P. O. Box 5616, Station B
Greenville, SC 29606-5616
Phone: (864) 250-8468
Fax: (864) 250-8044
Marlboro
Newberry
Orangeburg
Richland
Sumter
Williamsburg
ABC Program Monitoring
S. C. Department of Social Services
3150 Harden Street Ext.
Columbia, SC 29203
Phone: (803) 898-2772
Fax: (803) 898-4510
April 1, 2011 Page 6 of 34
REPORT THESE ITEMS TO THE ABC CHILD CARE CONTROL CENTER:
! When a child has missed ten consecutive days
! Inquiries regarding payment if payment not received after 10-14 working
days from the date of SVL receipt by the ABC Child Care Program
! If provider is going to discontinue services to a client
! If provider will be temporarily closed for a week or longer
! If clients fail to attend the program after authorization is given
ABC CHILD CARE CONTROL CENTER
ABC Control Center Phone: (800) 262-4416
ATTN: Provider Team Fax: (800) 310-5417
S. C. Department of Social Services
P. O. Box 100160
Columbia, South Carolina 29202-3160
I. PROVIDER SELECTION BY CLIENT
The ABC Program advocates parental choice and clients are responsible for
selecting the provider of their choice. The following are steps to be taken when a
client selects your facility:
By a client already authorized for services:
A new client or a client already receiving services at another provider may want to
transfer to your facility. When a client chooses you to care for their child(ren), you
should:
a. Refer to VIII. Client Transfer, for more detailed information
b. See at least one acceptable i.d. of the client to ensure proper identification
c. Complete along with the client, the blue client connection card OR the client
connection fax form and send to the ABC Control Center in order to connect
the client to your program and initiate the payment process for that client
(See page 6 for mailing/fax information). The provider may receive the blue
Connection Card or Fax Form from the ABC Control Center or from the
parent to obtain authorization to begin services to the client. This must be
done in time to receive approval before serving the client. DO NOT SERVE
THE CLIENT BEFORE RECEIVING WRITTEN APPROVAL FROM THE ABC
PROGRAM! IF YOU DO, THE ABC PROGRAM WILL NOT BE RESPONSIBLE
FOR PAYMENT.
April 1, 2011 Page 7 of 34
IMPORTANT NOTES: The provider cannot accept/serve a child for a care
type [age group] for which they have not been enrolled. A provider may be
enrolled for full-time care type, but not half-time, etc. If providers are unsure
as to the care types for which they are enrolled, they should refer to their
enrollment information mailed to them or call ABC Program Monitoring.
Care types may be added at the provider's request and upon determination
by ABC Program Monitoring that the facility meets requirements.
d. Upon receipt of the connection postcard or fax, the ABC Control Center will
verify that the client is eligible to receive services, and that the provider is
enrolled to serve the care type requested. The ABC Control Center will then
authorize the provider to serve the client (if the client has complied with
transfer procedures) and make the necessary “connection” in the system
with an established start date.
e. The ABC Control Center will send the provider an “Authorization/Connection
Letter” confirming the connection. The letter will include information such
as the authorization date, provider billing rate, client fee, care type
authorized and number of weeks of care. THIS IS THE PROVIDER’S
AUTHORIZATION LETTER. THE PROVIDER MUST NOT SERVE THE CLIENT
BEFORE RECEIVING THE AUTHORIZATION LETTER WITH THE APPROVED
DATE.
SPECIAL NOTE: If clients fail to attend the child care program for ten
consecutive days after authorization is given, you must notify the ABC
Control Center on the 11
th
day. You must not bill the ABC Program if the
child doesn’t return on the 11
th
day.
IMPORTANT NOTE: Providers who are not licensed by DSS cannot serve
Foster children and CPS (Child Protective Service) children. If you are a
licensed provider whose license has expired, and are trying to serve a Foster
or CPS child, you must contact ABC Program Monitoring.
II. MAXIMUM CARE ALLOWED
Clients can receive up to a maximum of 52 weeks of care during any one-year
period of eligibility. This may be full-time care, part-time or a combination of the
two.
Note: Less than half-time care may be in conjunction with full or half-time care
and may be used alone. It cannot be used to pay the same child care provider.
April 1, 2011 Page 8 of 34
III. CLIENT FEE
The client fee is based on family size and income, and is determined by the ABC
Program. The provider is responsible for the collection of client fees from the
parent in advance of service delivery and documenting that those fees are
paid in a timely manner. The ABC Program assumes no responsibility for
collection or payment of client fees.
Foster parents and clients participating in the Family Independence Program do
not pay client fees. However, they are responsible for the difference between the
provider’s rate and the maximum rate paid by the ABC Program, if the provider’s
rate exceeds the maximum amount.
1) The client fee is to be collected weekly in advance of service delivery.
**Providers should not let clients get behind on their weekly fees. [Refer
to the Special Note under Client Transfer - IV.]
2) The provider may discontinue services to the client when client fees are not
paid.
3) The provider must seek authorization from the ABC Control Center before
discontinuing services to a client for failure to pay the client fee [Refer to
V.].
4) The amount of the client fee and any second child discount are deducted
from the ABC payment to the provider.
IV. CLIENT TRANSFER
Clients may transfer from one provider to another.
1) Clients must notify the ABC Control Center either by telephone or in writing
and receive approval prior to the transfer.
2) Clients may be required to adhere to the provider's established policy for
notification of transfer.
3) The effective date of the transfer will be the 1st Monday following the 7th
working day after the ABC Control Center receives the phone call or written
notice from the client requesting the transfer.
To determine the effective date of transfer:
The day the ABC Control Center receives the phone call or written notice is
considered day one of the notice. Then begin counting seven working days
from that date. In counting the 7 days, do not include state observed
Holidays or weekends, as they are not considered working days. Whatever
date the 7
th
working day falls on, the transfer date will be the next Monday
after that.
EXCEPTION: If notification is received on a Thursday, then Friday is counted
as day one. If notice is received any other day of the week (Monday,
April 1, 2011 Page 9 of 34
Tuesday, Wednesday or Friday), that same day is always counted as day one.
EXAMPLE: Request is made on Wednesday. Counting seven [7] working
days beginning with Wednesday, the 7th working day would fall on Thursday
of the next week. The transfer date would be the next Monday following
this Thursday.
4) Notice can be waived under unusual circumstances if sought by the client.
The ABC Control Center will notify providers if waivers are approved.
5) The previous provider will not be paid after the start date is established for
the new provider. THE ABC PROGRAM WILL NOT PAY TWO PROVIDERS
FOR THE SAME WEEK.
6) The previous provider will be notified by telephone of the client’s last
authorized day of service. A “Transfer Letter” will also be sent.
**SPECIAL NOTE: Clients with unpaid fees at the time of the transfer
will still be allowed to transfer. It is the responsibility of the provider to
ensure client fees are paid timely.
V. DISCONTINUING SERVICES TO ABC CLIENTS
1) When the Provider Discontinues Services To The Client
Providers have a right to stop serving a client or child if either is disruptive
to the program or does not comply with the provider's established policies.
Providers must notify clients and the ABC Control Center by calling the
provider line at [800-262-4416] before discontinuing services to the client.
• The reason for discontinuing services must be included, i.e. failure to
pay fees, parent does not pick child up on time, or child displays
disruptive behavior, etc.
• The ending date will be the last day of the service week (always a
Sunday), in which the provider asked the client to leave.
• Clients should be notified by the provider [preferably in writing] a
minimum of three working days in advance of the effective date
• Clients should be allowed to finish any week in which the provider has
billed ABC for the client. Failure to allow the child to finish out a
week may result in an early release, which would require the provider
to forfeit any notice.
2) When ABC Terminates Client’s Eligibility
The ABC Control Center may terminate a client's or child's eligibility. Once a
decision has been reached to terminate eligibility, the provider will receive
written notification from the ABC Control Center.
• If termination is initiated by the SSS or the ABC Control Center, the
provider and client will be notified by mail that the client’s services
are being terminated and all payments for services rendered after the
termination date will become the client’s responsibility.
• The provider will be mailed a Denial/Termination Letter that reflects
the effective date of termination and the reason for the termination.
A minimum of 10 calendar days advance notice will be given from the
date the determination to end services is made, unless extenuating
circumstances exist, and a waiver is given to the client.
April 1, 2011 Page 10 of 34
VI. RECORDS
The following records are required to be kept on-site and will be reviewed
during regular monitoring visits. Providers should establish good record keeping
methods and maintain all documentation in an orderly fashion. If the Director or
Primary Operator is not on-site during the monitoring visit, a designated person
shall have access to the records. Records shall be maintained until reviewed or a
minimum of 3 years, whichever is longest.
1) Attendance
• Daily attendance records must be maintained for each child
served through the ABC Program.
• Attendance may be documented in several different ways by
recording days of attendance and days of absences on a roll book or
log sheet to include the USDA Log Sheet, or sign-in/sign-out sheets or
computer logs, etc. IMPORTANT NOTE: If provider uses sign-in/sign-
out sheets, and the parents fail to sign-in and also sign-out, the DSS
Auditors may recoup funds.
• Records must match the absences reported on the SVL submitted for
the period. PROVIDERS MUST ACCURATELY REPORT ALL
ABSENCES to include actual date of the absence(s) and reason
code.
• Providers who do not maintain daily attendance or accurate
records may be required to repay funds if the provider cannot
provide documentation that child attended the program.
2) Receipts for Grant Purchases
• Providers must maintain receipts on-site for items purchased under
any grant received for a period of three (3) years for audit purposes.
3) Service Voucher Log [SVL]:
• Providers must maintain copies of the SVL on-site for a period of three
(3) years for audit purposes. Providers must xerox the SVL and keep
a copy on-site.
• Providers must review the SVL against the Provider’s Remittance
Advice.
4) Staff Records:
An individual file must be kept on-site for each staff employed. Information
should include, but not be limited to, the following:
• Name and Job Title of Staff, i.e. Director, Lead Teacher, or Assistant
Teacher
• Copy of High School Diploma/GED Certificate (see below)*
• Copies of any degrees/certificates/diplomas or college transcript (see
below)**
• Documentation of child care experience, i.e. resume, completed job
application, letters of reference, etc.
April 1, 2011 Page 11 of 34
• Copy of ABC educational plan, if applicable
• Documentation of training received, i.e. certificates
• Progress toward meeting educational requirement such as quarterly
transcripts
• Documentation of CPR/First Aid Certification, if applicable
• Physician Health Statement
• TB Test results or applicable statement
• Discipline Policy signed and dated yearly.
*High School Diploma: The ABC Child Care Program accepts high school
diplomas which meet the following criteria
A prescribed secondary course of study that:
a. Includes subjects such as: Reading Skills, English, and Mathematics,
American and World History, Biology, Social Science, and Physical
Science, Career-oriented electives like Auto Repair Technician,
Personal Computer Specialist, and more... Traditional electives like
Chemistry, foreign language, and Music
b. Has minimum compulsory attendance requirements
c. Is accepted by institutions of higher education
d. May include home school diplomas, as recognized by each individual
state
e. Is recognized by the SC Department of Education or is accredited by
one of the six regional accrediting bodies recognized by the US
Department of Education.
Non-traditional high school degrees will be reviewed by ABC for compliance
to the above criteria.
See http://www.ed.gov/students/prep/college/diplomamills/index.html)
**College Degree:
All college degrees must be accredited by one of the six regional accrediting
bodies recognized by the US Department of Education in order to be
accepted by ABC.
Directors are responsible for ensuring that staff hired have verifiable
high school diplomas and college degrees.
5) Client/Child Records:
An individual file should be kept on-site for each child enrolled through the
ABC Program. Information should include, but not be limited to, the
following:
• Parent name, child’s complete name [especially if last name is
different than parent, Social Security # of parent. It is helpful to
cross-reference each child’s file with other children from the same
family, especially when the last names are different
April 1, 2011 Page 12 of 34
• ABC Authorization/Connection Letter - describes the client’s name
and name of the child, amount of billing, start and stop dates, client
fee amount (if applicable), and type of care
• Copies of immunization records for children under age five (5)
• Discipline Policy signed and dated by the parent yearly
• Any correspondence from the ABC Program related to the client.
VII. AMENDMENT OF PROVIDER’S ENROLLMENT
A provider's enrollment can be amended at any time after enrollment in the ABC
Program. An amendment can be initiated by the provider and/or ABC Program
Monitoring.
♦PLEASE DO NOT SEND ANY CHANGES WITH YOUR SVL.
The provider must notify ABC Program Monitoring if any changes or
amendments need to be made to their enrollment.
Amendments may occur for, but are not limited to, the following reasons:
1) Changing Provider Rates
a. Rate Increases
Providers who increase their child care rates may request a rate increase.
• The provider must call ABC Program Monitoring and request a Rate
Change Form be sent to them.
• The form is signed and dated by the provider, and returned with the
required documentation to ABC Program Monitoring. The form will be
completed by ABC Program Monitoring.
• Required documentation: The provider must include a copy of their
published/written child care rates [i.e. written fee policy, parent
handbook with rates included] along with any correspondence given
to parents notifying them of the rate increase. The rate increase will
not be processed without this information. Providers who do not
currently have a written fee policy [outlining what rates they charge]
are strongly encouraged to develop one
• Providers will receive written notification of the outcome of their
request for a rate increase. They should contact ABC Program
Monitoring if they have not received anything within a month of
submitting the request. It is the provider’s responsibility to make
sure their rate increase has been received and processed by
Program Monitoring. Rate increases cannot be made retroactive.
• Once approved, the rate increase will not immediately take effect for
those clients currently being served by the provider. The payment
rate will remain the same until the client's eligibility period is
renewed. If the client continues to select the provider, then the new
payment rate will be effective for the client with the date of their new
eligibility period.
April 1, 2011 Page 13 of 34
EXCEPTION: Foster care children are the only clients immediately
connected at the new rate.
• Any new clients selecting the provider on or after the date of the rate
increase will be paid at the new rate.
• If the provider charges more than the maximum allowed by the ABC
Program, then only the maximum will be paid. The provider may
require the client to pay the difference between their rate and the
maximum paid by the ABC Program.
b. Rate Decreases
Providers who decrease their rates must notify ABC Program Monitoring and
request a Rate Change Form be sent to them.
• The same procedures as outlined in Rate Increases will be followed
with the exception that all rate decreases will be effective
immediately without regard to the client's eligibility status.
2) Adding or Deleting Additional Age Group:
a. Providers can request to add another age group(s) not previously
enrolled by contacting ABC Program Monitoring. Providers must be
currently providing child care services for the age group.
• Providers must meet regulatory requirements for age group(s)
served.
• An on-site visit is required for child care centers to add age
groups, but is not required for family/group child care homes.
b. Providers can request to add half-time or full-time for an age group
already enrolled.
c. Providers should request to delete an age group if they are no longer
serving an age group or do not want to be enrolled for that age
group.
3) Change in Facility's Regulatory Status:
a. The provider must notify ABC Program Monitoring if one of the
following occurs:
• If provider changes from Family to Group
• If provider changes from Family or Group to a Center
• If provider changes from a Group to a Family
• If provider changes from Center to a Family or Group.
b. The provider must forward a copy of the appropriate regulatory
document (license/registration) to ABC Program Monitoring to
support the change.
c. The provider must notify ABC Program Monitoring within one (1)
working day if DSS/Child Care Licensing revokes their registration or
license or the application for renewal is denied by the DSS/Child Care
Licensing.
d. The Provider must notify ABC Program Monitoring in writing within
one (1) working day if they are under investigation by the DSS/Child
Care Licensing/OHAN, or another local, state or federal agency.
April 1, 2011 Page 14 of 34
4) Change in Name of Child Care Facility:
If the provider changes the name of the child care facility they must:
• Notify ABC Program Monitoring in writing
• Submit a signed W-9 Tax form which can be requested from ABC
Program Monitoring
• Submit a new IRS Form – SS-4 or 147-C Letter.
5) Program Moves Location:
If the provider moves to another facility, the following must occur:
• The provider must notify ABC Program Monitoring as soon as
possible, but no later than 15 days prior to the move.
• The provider must only serve the children at the facility enrolled.
When a provider moves, the License/Registration becomes invalid and
the provider must obtain a new License/Registration for the new
location and submit to ABC Program Monitoring prior to the move.
• If the regulatory requirements are met, the facility demonstrates a
history of compliance with regulatory requirements, there is no
turnover of the director, and at least 75% of the caregiver staff
remains with the facility, the provider’s enrollment will be amended
and the provider will be allowed to serve the children at the new
facility.
• If the facility is issued a provisional license at the new location, the
program will be reclassified to a Level C until a regular license is
issued. When the provider is issued their regular license, they may
apply to enroll at Level B (without the six month wait) or above if all
prerequisites for ABC enrollment are met.
• If the facility does not meet regulatory requirements at the new
facility, termination will be initiated. If the process results in
termination, the termination should be effective the 1
st
Monday after
10 working days (excluding weekends and state holidays) after
notification that the appeals process has ended.
6) Change in Director of Child Care Facility:
If there is a change in the Director of the child care facility they must:
• Notify ABC Program Monitoring in writing or by phone
• Submit documentation [i.e. degree, CDA, diploma, etc.] that director
meets the qualifications outlined in the ABC Child Care Standards
• If needed, submit signed educational plan indicating director will
obtain approved credential, certificate, diploma, or degree within
three years. An educational plan can be obtained from ABC Program
Monitoring.
• Submit a copy of the new DSS License/Registration with the new
Director’s name.
7) Change in Mailing/Payment Address or Phone Numbers:
If there is a change in the facility address where services are provided [other
than the provider has moved], such as a change because of 911 or payment
address, or phone number:
April 1, 2011 Page 15 of 34
• Notify ABC Program Monitoring in writing or by telephone
• Submit a signed W-9 Tax form which can be requested from ABC
Program Monitoring.
8) Change in Telephone Number:
If there is a change in the facility phone number where services are being
delivered:
• Notify ABC Program Monitoring in writing or by phone. The provider
must maintain a working LAN telephone at all times, at the facility
where services are being delivered. Non-published numbers are
not allowed, nor is a cell-phone allowed as the main phone.
VIII. HISTORY OF COMPLIANCE TO REGULATORY REQUIREMENTS
Formerly called License in Good Standing)
Please refer to the Level A and B mandatory standards, “Standard I.
Regulatory Requirements”. This is where providers are required to meet History
of Compliance.
The child care facility is required to have and maintain a History of Compliance
with regulatory requirements in order for the facility to enroll and maintain
enrollment as a Level A or B facility in the ABC Program.
History of Compliance is defined as having:
(1) No frequent or multiple deficiencies or a significant event posing
substantial threat to the health or safety of the children that involve
supervision, compliance with ratios, or health and safety violations.
(2) At least one caregiver with a Cardiopulmonary Resuscitation (CPR)
certification and pediatric first aid certification who is on-site at all times
when the children are in care.
• Frequent is defined as having 3 or more violations that pose a substantial
threat to children’s health and safety within a six month period of time.
• Multiple is defined as having 3 or more different violations that pose a
substantial threat to children’s health and safety within a six month
period of time.
• Any significant event which poses substantial threat is defined as, but
not limited to: any environment, situation, or occurrence that poses a
substantial threat to the health and safety of children.
• Substantial threat to the health and safety of children is any action,
condition, or event that results in children being placed in impending
danger or harm.
Conditions that could pose a substantial threat can include, but are not
limited to:
April 1, 2011 Page 16 of 34
" children left alone in the facility;
" sewer backed up in facility;
" no water in the facility;
" no heat or air conditioning in facility in extreme weather conditions;
" fire alarm disconnected;
" lack of supervision resulting in a child leaving the facility unnoticed;
" lack of supervision resulting in child left at another location such as
restaurant, zoo, etc;
" children removed due to abuse or neglect by Licensing, OHAN, or
Child Protective Services staff;
" smoking in the facility by staff;
" exceeding the facility capacity or staff - child care ratios defined by
Child Care Licensing
• Cardiopulmonary Resuscitation Certification (CPR) and Pediatric First Aid
Certification(FA) - facility cannot have more than 3 violations where they
fail to meet CPR/First Aid coverage within a 12 month period of time.
If any supervision offense results in harm to a child (i.e., child injured), the
termination process will be initiated with that offense.
IX. VOLUNTARY TERMINATION FROM ABC BY PROVIDER
Level A and B providers should notify ABC Program Monitoring directly if they want
to voluntarily terminate their enrollment; however, if providers contact the ABC
Control Center, ABC Program Monitoring will verify the provider’s intent through a
phone contact with the provider. Providers who have received a grant must,
however, stay in the program for the period required by the grant, or the grand
funds may be recouped.
Voluntary termination of a provider’s enrollment agreement is not appealable.
If the provider requests to voluntarily end their enrollment agreement, and
then later requests to rescind the termination of their agreement, the ABC
Program is under no obligation to do so, particularly if the provider’s file has
been closed in the ABC Voucher System. The provider may however reapply for
any Level.
X. ADVERSE ACTIONS BY DSS
1) TERMINATION OF PROVIDER’S ENROLLMENT BY THE ABC PROGRAM
The ABC Program will initiate termination of an ABC Child Care provider’s
enrollment agreement during any 3-year enrollment period if the provider fails to
comply with the requirements of the ABC Program and criteria to maintain
enrollment at the Level enrolled. Providers at Level A and B are paid the rate they
charge others up to higher maximum rates because they agreed to meet additional
standards and criteria. EXCEPTION: See Reclassification.
April 1, 2011 Page 17 of 34
If enrollment is terminated for cause, the provider cannot reapply at any level for
six months following the date the appeals process has ended.
If the process results in termination of enrollment, the termination should be
effective the first Monday following 10 working days (excluding weekends
and state holidays) after notification that the appeals process has ended.
A child care facility’s enrollment will be terminated for, but not limited to, the
following reasons:
1. Failure to Maintain Regulatory Requirements: If a provider fails to
maintain their regulatory status or if the provider’s regulatory status is
revoked, denied, or suspended, or an injunction is issued to close the
facility, termination of the provider’s enrollment will be initiated.
If a provider is under appeal with Child Care Licensing and the health and/or
safety of the children are jeopardized, the Child Care Services Director can
make the decision to remove all ABC children from the facility during the
appeals process. Examples of situations that could jeopardize children’s
health and/or safety are: sewer backed up in the facility; no water in the
facility; over heated facility due to no air conditioning; child seriously
injured or death of a child due to lack of supervision or negligence by staff;
lack of supervision resulting in a child leaving the facility unnoticed; children
removed due to abuse or neglect; over ratios by more than 25%; etc
2. Failure to Maintain History of Compliance:
History of Compliance is defined as having:
1) No frequent (3 or more within 6 months) deficiencies posing substantial
threat to the health or safety of the children that involve supervision,
compliance with ratios, or health and safety violations.
a) Maintaining Staff-Child Ratios Requirements – Providers shall at
all times maintain staff:child ratios. When it has been determined
a provider has failed to meet the required staff-child ratios 3 or
more times during any 6-month period, the termination of
enrollment process will be initiated.
b) Maintaining Supervision Requirements – Providers shall at all
times maintain supervision requirements. When it has been
determined that a provider has failed to meet supervision of
children requirements 3 or more times during any 6-month period,
the termination of enrollment process will be initiated.
c) Maintaining Regulatory Capacity – Providers shall at all times
maintain the facility’s regulatory capacity. When it has been
determined a provider has exceeded the regulatory capacity at a
April 1, 2011 Page 18 of 34
facility 3 or more times during any 6-month period, the
termination of enrollment process will be initiated.
d) Maintaining Health and Safety Regulations - Providers shall at
all times maintain health and safety regulations. When it has been
determined that the provider has received multiple violations
which affect the health and safety of children, the termination of
enrollment process will be initiated.
e) Smoking in the Facility – When it has been determined that a
provider has received multiple violations which affect the health
and safety of children, the termination of enrollment process will
be initiated.
2) No multiple (3 or more within 6 months) deficiencies posing substantial
threat to the health or safety of the children that involve supervision,
compliance with ratios, or health and safety violations.
a) Maintaining A Combination of Ratios, Supervision, Regulatory
Capacity, or Health and Safety – When it has been determined a
provider has failed to meet a combination of ratios, supervision,
regulatory capacity requirements or health and safety (#a, b, c,
and d above) during any on-site visit, or individually for 3 or more
times during any six month period (i.e., 1
st
violation ratios, 2
nd
violation supervision, 3
rd
violation ratios), the termination of
enrollment process will be initiated.
3) At least one caregiver with cardiopulmonary resuscitation (CPR)
certification and pediatric first aid certification who is on-site at all
times when children are in care.
a) Meeting CPR/First Aid Certification – Providers shall at all times
have one caregiver with CPR and FA on-site. When it has been
determined that a provider has failed to meet the CPR/First Aid
Certification coverage at a facility 3 or more times during any 6-
month period, the termination of enrollment process will be
initiated.
4) Maintaining History of Compliance in which no significant event occurs
that poses a substantial threat to the health or safety of the children
that involve supervision, compliance with ratios, or health and safety
violations.
3. Failure to Maintain Required Program Assessment Scores:
Level A Providers:
The minimum score required for enrollment is an average score of 4.5 on
the Environment Rating Scales (ITERS-R, ECERS-R, and/or SACERS)
April 1, 2011 Page 19 of 34
appropriate for each age group of children in randomly selected classrooms.
Additionally, each classroom observed must earn a minimum score of 4.0 on
the Interaction Subscale.
Level B Providers:
The minimum score required for enrollment and to maintain enrollment is:
1) Center-based = 80% for each age group 2) Family/Group = 80% overall.
• If a center-based facility scores less than 65% in all age groups or a
Family/Group facility scores less than 65% overall during an on-site ABC
Level B Child Care Standards assessment, the termination process shall
be initiated with that review.
• If a center-based facility is enrolled for more than 1 age group and any
age group scores less than 65%, de-enrollment of the age group(s)
scoring less than 65% shall be initiated with that review.
• If a center-based facility is enrolled for more than 1 age group and any
age group scores at least 65%, but less than the 80% required, then 2
more assessments will be conducted for that age group. If after 3
assessments the score is still below 80% the de-enrollment process of the
age group(s) not meeting the 80% requirement shall be initiated upon the
third visit.
4. Failure to Maintain NAEYC (National Association For The Education of
Young Children) Accreditation (Level A only):
Level A (NAEYC) providers enrolled in the ABC Program prior to January 1,
2008, were grandfathered into Level A based on current accreditation by the
National Association for the Education of Young Children (NAEYC). A
grandfathered Level A provider may remain a Level A provider as long as
they maintain their NAEYC Accreditation. Should they lose their
accreditation for any reason, providers will be given 30 days to apply for
whatever Level best suits them. Providers wishing to re-enroll as Level A
providers will have to meet the enrollment criteria established for Level A
providers after January 1, 2008. Upon receipt of the provider’s completed
application, the ABC Program will have 90 – 150 days to complete the
applicable on-site assessment depending on the size of the program,
scheduling constraints, and/or provider circumstances. Note: Level C does
not require an on-site assessment prior to enrollment. If the provider
does not make application within the prescribed time frame, termination
of enrollment will be initiated.
5. Use of Corporal Punishment: The ABC program defines corporal
punishment as the use of physical force to the body as a discipline measure.
Physical force to the body includes but is not limited to spanking, slapping,
biting, and shaking. (1) If the owner/operator of the facility administers
April 1, 2011 Page 20 of 34
corporal punishment, termination of facility will occur on the 1
st
offense. 2)
If staff in a child care center uses corporal punishment, and the corporal
punishment was not condoned by the owner/operator, the provider should
be given an opportunity to take appropriate corrective action. If appropriate
action is taken, termination will not occur (3) If further instances of corporal
punishment are used at the facility within any 12-month period, termination
of enrollment will occur.
When termination is warranted as a result of corporal punishment, the
termination process shall be initiated immediately.
6. The Office of Out of Home Abuse and Neglect (OHAN) Finding(s): If a
staff’s name at an ABC facility is entered into the Central Registry, and the
perpetrator is not barred from the facility, the termination of enrollment will
be initiated immediately. For Family/Group facilities, termination will be
initiated immediately. The Child Care Services Director can make a decision
to remove all ABC children from the facility during the appeals process.
7. Failure to Submit Required Corrective Action: If a provider does not
correct the deficiencies/violations within the timeframe allowed (including
any extension of time allowed for correction), the termination of enrollment
process shall be initiated.
NOTE: In the event the ABC Program terminates a provider’s enrollment
during the 3 year enrollment period, and the Appeals Office upholds the
provider, any outstanding corrective action not affected by the appeal must
be submitted.
8. Facility Moves: If the facility moves to another location, and the provider
has not obtained a regulatory document for the new location, termination of
enrollment will be initiated.
9. Failure to Provide Child Care Services at Enrolled Address: Providers
must notify ABC in advance of days the facility will be temporarily closed or
if the facility is moving or permanently closing.
When an unannounced on-site visit is conducted at an ABC facility during the
hours the facility should be in operation, and services cannot be verified on
the day of the visit, the ABC Program will provide written notice by certified
mail to the provider to notify the provider that if services cannot be verified
during the next unannounced on-site visit, the termination of enrollment
process will be initiated.
If a 2
nd
visit is conducted and services cannot be verified (i.e. looks
abandoned, no one comes to the door, no furniture inside, wood over
windows, grass overgrown, etc.), the termination of enrollment process shall
be initiated. Funds will be recouped for the period of time when services
could not be verified.
April 1, 2011 Page 21 of 34
10. Providing Services at a Location Other Than the Enrolled Address OR
other than the site the child is connected to: Per the Provider Agreement,
providers are authorized only to serve children at the site which is enrolled
and has been approved by the ABC Program. When children are served at a
location that has not been approved by the ABC Program, this potentially
places children in harm. For example, the other location may not be a
licensed facility where health and safety codes are met. Additionally, ABC is
paying for a higher quality of care at the enrolled location and thus cannot
guarantee the quality of care at locations other than the enrolled site.
Children must be served at the location for which they have been connected.
If the provider has two or more locations enrolled, they may not switch or
transport children between locations without notifying the ABC Control
Center for authorization. Children will appear on the SVL for the location in
which they have been connected. When it is verified that children are being
served at a location other than the enrolled address, the termination of
enrollment process will be initiated.
11. Failure to Respond to Attempts by ABC Staff to Reach the Provider: If
the provider has ABC children connected, and there are 3 documented
attempts within a period of 15 days (excluding weekends and holidays) by
the ABC Program to reach the provider, by phone, letter, e-mail, and/or on-
site visit and there is no response by the provider, the termination of
enrollment process shall be initiated. Funds shall be recouped for the
period of time when services could not be verified.
12. Failure to Operate During Stated Hours of Operation: If a provider has 3
documented incidents of non-compliance with the stated hours of operation
during any 12-month period, the termination of enrollment process may be
initiated.
13. Failure to Maintain LAN (Local Area Network) Phone Service: Providers
are required to have LAN phone services where ABC children are served. Cell
phones are not permitted as the primary/sole phone service. When it
becomes known to the ABC Program that a provider does not have LAN
phone services at a facility where ABC child care services are provided, the
provider should be given 30 days to secure LAN phone services. If the
provider does not secure LAN phone services within the 30 days; or if it is
documented that the provider did not have LAN phone services 2 times
within any 12-month period, the termination of enrollment process may be
initiated.
14. Misuse of ABC Grant Funds: If a provider uses ABC grant funds on
purchases other than its approved use and the provider does not reimburse
the ABC Program within the timeframe given for reimbursement (including
any extension of time approved), the termination of enrollment process may
be initiated. Funds will be recouped.
April 1, 2011 Page 22 of 34
15. Fraud: If a provider intentionally makes a false statement or
misrepresentation regarding a material fact or fails to disclose a material
fact that results in obtaining, attempting to obtain, or continuing to receive
ABC funds which the provider would not otherwise qualify to receive, the
termination of enrollment process shall be initiated. Funds will be recouped
for the period of time when the provider did not qualify for the funds.
16. Owner, Director, and/or Operator Guilty of Fraud in A State-Funded or
Federally-funded Program: If an owner/operator is found guilty of
committing fraud in another state-funded or federally funded-program, the
termination of enrollment process shall be initiated. If a director is guilty of
committing fraud in another state-funded or federally-funded program and
the director is retained in the capacity as director of the facility, the
termination of enrollment process will be initiated.
17. Failure to Maintain ABC Documentation Requirements: If a provider is
cited 3 times for the same record keeping violations during any 12-month
period, the termination of enrollment process may be initiated. The
violations can be noted by the ABC Program Staff, the DSS Audit Staff or
Child Care Licensing.
18. Verbal or Physical Abuse of ABC Staff: If a provider curses or yells at any
ABC Program staff, the provider will be sent a certified letter after the 1
st
offense. The letter will describe the incident and inform the provider that
another such incident will result in termination being initiated. If the
provider threatens, or physically assaults any ABC Program staff during the
course of conducting ABC business, termination of enrollment will be
initiated.
19. Refusal to Allow ABC Representatives Access to the Facility: If a provider
refuses to allow an ABC staff on the premises or in the building of an
enrolled child care facility, and the ABC staff is on official ABC business
during operating hours of the facility and the provider is open for business,
the provider will be sent a certified letter after the 1
st
offense, describing the
incident and notifying the provider that as a result of the incident any
available bonus for the review period is forfeited, and if ABC staff are denied
access during any future visits, the termination of enrollment process will be
initiated. If a 2
nd
incident occurs, the termination of enrollment process shall
be initiated immediately.
2) EXCEPTIONS TO TERMINATION OF PROVIDER ENROLLMENT
The following terminations are not appealable. In the following situations, even
though ABC Program Monitoring considers this a closing of the provider’s file, the
ABC Child Care Voucher System will terminate the provider’s enrollment in the ABC
Voucher System based on closure, and send the provider a termination letter. The
following are reasons a provider would be terminated:
April 1, 2011 Page 23 of 34
A. Provider has no current ABC children and has closed the program or
vacated the facility and did not notify the ABC Program. Example:
monitor conducts unannounced visit and finds facility abandoned. Program
will attempt to reach provider by phone. If unsuccessful, then a letter will
be mailed notifying the provider that they must contact Program Monitoring
within five working days of receipt of the letter or the file will be closed. If
no response received, then file will be closed. Should the provider reopen at
another location and wish to apply for enrollment, they must wait six
months before they can reapply.
B. Provider has no current ABC children connected and the ABC Program
cannot reach anyone either at the facility (on-site) or by phone during
the normal hours of operation. Program Monitoring will send a letter
notifying the provider they must contact Program Monitoring within five
working days of receipt of the letter or their file will be closed. If there is no
response by the provider, the file will be closed and the provider must wait
six months before they can reapply.
C. Facility Ownership Changes. A provider must immediately notify the ABC
Program of any changes in ownership of the facility. A change in ownership
invalidates the enrollment agreement as it is not transferrable. It also
invalidates the DSS License or Registration. The provider’s file will be placed
in a closed status. The new owner may apply for enrollment at any level
desired by completing the application process and meeting the enrollment
requirements.
The provider must notify ABC Program Monitoring at least 30 days prior to
the sale. VERY IMPORTANT NOTE: It is extremely crucial to notify ABC
Program Monitoring of the sale of the facility so that payment under the
provider’s TAX ID number can be stopped. If the provider fails to do this
and the new owner continues to receive the SVLs and submits them,
payment will continue to be made under the original provider’s TAX ID, and
thus they are responsible for payment of taxes due. When the new owner
keeps the same facility name, it is easy for them to deposit the checks. In
order to correct this to ensure that the provider selling the facility doesn’t
have to pay taxes on this money, the ABC Program must recoup funds from
the provider selling the facility (even though they may have never received
the funds) and then reissue a check to the new owner under their TAX ID
number. The ABC Program cannot be held responsible when providers fail
to notify the ABC Program of the sale. Providers should NOT send this
notification in with their last SVL, but must call or write ABC Program
Monitoring directly.
XI. RECLASSIFICATION OF PROVIDER’S ENROLLMENT STATUS IN
THE ABC PROGRAM
Reclassification is the process whereby providers are moved from a higher quality
level to a lower one within the ABC Voucher System.
Reclassification may be initiated by the ABC Program during the provider’s 3-year
April 1, 2011 Page 24 of 34
enrollment agreement or the provider can request this in writing at any time. When
reclassification occurs, providers remain in the ABC Program and can accept
vouchers; however, the payment rate is adjusted upon the change of Levels. The
provider will be required to complete new enrollment paperwork. Reclassification
is not appealable.
Providers are not eligible for reclassification if they fail to meet the History of
Compliance.
The following are the reasons that a provider may be reclassified:
a. Provider at Level A or B moves the facility and the new location does not
have a regular license (only provisional) required for enrollment of new
location
b. Provider scores are below the required scores (but above 65%) for the Level
enrolled after 3 consecutive visits
c. Provider cannot meet the mandatory standards, i.e. education, training
hours due to valid reasons such as health reasons, personal circumstances
(spouse or family member ill or dying)
d. Level A providers with NAEYC Accreditation who lost or did not renew their
accreditation.
XII. EXPIRATION OF THE 3 YEAR ENROLLMENT AGREEMENT
Enrollment periods/agreements are effective for a period of 3 years from the date
signed by the provider. The provider’s ABC enrollment expires on the expiration
date of the agreement. The end of the enrollment period is not appealable.
All providers will be notified in writing 90 days prior to the expiration date of their
agreement and provided an application to re-apply for a subsequent enrollment
period at the same Level.
If the provider meets the eligibility criteria for enrollment the provider will be
offered the opportunity to voluntarily sign another 3 year enrollment
period/agreement.
If the provider does not meet the eligibility criteria for the Level which they
applied, they will be given 30 days to apply for another Level.
XIII. INACTIVE STATUS
When providers do not have children enrolled, ABC Program Monitoring cannot
conduct observations and therefore the provider is unable to meet Level B
standards. Providers who have not had any children (private-pay and ABC) for at
least one year will be placed in an “inactive status”. Providers who are inactive
must maintain all other requirements not related to the observation standards.
Providers will be contacted annually to provide verification of meeting these
criteria.
April 1, 2011 Page 25 of 34
An inactive provider will appear on the ABC provider list, however; they will not be
allowed to serve ABC children until the office of program monitoring approves the
connection. Following approval notification, a program monitor will conduct an
unannounced review of the facility to determine the appropriate level. Inactive
providers are not eligible for any available bonus or grant opportunities.
Providers may remain inactive for the duration of their enrollment agreement. An
inactive provider would be ineligible to enroll in ABC as they would be unable to
meet the observation criteria. Inactive status is not appealable.
XIV. ELIGIBILITY CRITERIA FOR SUBSEQUENT 3 YEAR
ENROLLMENT AGREEMENT
ABC Program Monitoring staff will notify providers in writing at least 90 days prior
to the expiration date of the existing agreement. Providers will be sent an
application to complete and return if they are interested in applying for another 3-
year enrollment period. The application must be returned 60 days before the end
of the existing agreement.
To be eligible for another enrollment period, the provider must have maintained a
History of compliance with regulatory requirements, and also have consistently
demonstrated the following eligibility criteria during the current 3 year enrollment
period:
Level A (NAEYC) Providers enrolled before January 1, 2008:
• Must have a current regular license or approval
• Must have maintained accreditation by National Association for the
Education of Young Children (NAEYC) without a break in accreditation.
(Failure to maintain NAEYC accreditation requires the provider to meet the
criteria for Level A providers who enrolled January 1, 2008 and after or
enroll at another Level.)
• Must have adhered to the ABC Level A mandatory standards which are
inherent in the NAEYC Standards.
Level A (ERS) Providers enrolled January 1, 2008 and after:
• Must have a current regular license or approval.
• Must meet the ABC Level A mandatory standards.
• Must meet the overall average score of 4.5 (on a 7 point scale) or higher,
with a 4.0 minimum score on the interaction subscale for each age group
assessed with the Environment Rating Scale (ERS) on an on-site review
conducted by an ABC monitor during the current enrollment period.
Level B Providers:
Re-enrollment eligibility is based on a summative review of the provider’s
April 1, 2011 Page 26 of 34
performance during the previous 3 year enrollment period. Factors used to
determine re-enrollment eligibility include, but are not limited to repeated non-
compliance with the following:
• Must have met 80% or higher compliance score during each on-site
assessment within the 3 year period.
• Must have met the ABC Level B mandatory standards and submitted
corrective action within the required time frame, if applicable.
• Must have had no repeated violations with the same ABC Mandatory
Requirements in which corrective action had to be submitted each time, (i.e.
never has training hours, Corporal Punishment Statements, CPR/FA, etc.).
• Must have complied with the time frames for meeting educational
requirements.
Providers Who Do Not Meet Eligibility Criteria
Providers who demonstrated repeated non-compliance with any of the above
criteria during the 3 year enrollment period will be staffed internally to determine
re-enrollment eligibility:
• Level A (NAEYC) providers who do not meet the eligibility criteria will be
given the reason(s) and 30 days to apply for enrollment at either Levels A, B,
or C. The end of agreement date is not appealable. If the provider wishes to
re-enroll as a Level A provider, they must meet the criteria established for
Level A (ERS) after January 1, 2008.
• Level A (ERS) providers who do not meet the eligibility criteria will be given
the reason(s) and 30 days to apply for enrollment at either Levels B or C.
The end of agreement date is not appealable. If the provider chooses to
apply for the same Level, they must wait six months and complete a self-
study.
• Level B providers who do not meet the eligibility criteria will be given the
reason(s) and 30 days to apply for enrollment at Level C. The end of
agreement date is not appealable. To reapply for enrollment at Level B,
providers must wait 6 months and document they have received technical
assistance from a Certified Technical Assistance Provider (TAP). TAP’s are
certified through the Center for Child Care Career Development (CCCCD).
Failure to provide this documentation renders the provider ineligible to
reapply at Level B.
If the providers does not make an application for another Level within the specified
time frame, then the ABC Program will assume that the provider is no longer
interested in participating and the file will be closed as the Agreement period has
ended. It is the provider’s responsibility to insure that their application has
been received. If ABC children are connected, then the provider will be contacted
and given the last date payment will be made on behalf of the clients.
XV. WAITING PERIODS FOR ENROLLMENT
1. Waiting Period When ABC Terminates Provider’s Enrollment
April 1, 2011 Page 27 of 34
• When the ABC Program terminates a provider’s enrollment during the
3 year enrollment period, and the provider does not request an
appeal, they must wait 6 months after the effective date of the
termination before applying for enrollment at any level.
• In the case where the provider requests an appeal and the Appeals
Office does not uphold the provider in the appeal, the provider must
wait 6 months after the date the final appeals decision is issued
before applying for enrollment at any level.
• If the provider requests to appeal any decision, and then withdraws
the request, the six months would begin upon notification that the
appeal process has ended.
SEE ENROLLMENT EXCEPTIONS
2. Waiting Period for Provider Who Voluntarily Terminates Enrollment
• Providers who voluntarily terminate enrollment may re-apply at any
time for any Level.
3. Waiting Period When Provider is Not Eligible for Subsequent Enrollment
Agreement -
Level A providers:
• Level A (NAEYC) providers enrolled prior to January 1, 2008, who are
not eligible for a subsequent 3 year enrollment agreement have 30
days to apply for any Level. If the provider wishes to reapply as a
Level A provider, they must meet the requirements established for
Level A (ERS) providers after January 1, 2008.
• Level A (ERS) providers enrolled after January 1, 2008, who are not
eligible for a subsequent 3 year enrollment agreement will have 30
days to apply for Level B or Level C. However, should they wish to
reapply for Level A again, they must wait 6 months and complete a
self-study.
Level B providers:
• Level B providers who are not eligible for a subsequent 3 year
enrollment agreement will have 30 days to apply for enrollment at
Level C. If the provider wishes to reapply as a Level B, they must wait
6 months and receive technical assistance from a Certified Technical
Assistance Provider (TAP). TAP’s are certified through the Center For
Child Care Career Development (CCCCD). Failure to provide this
documentation will render the provider ineligible to re-enroll at Level
B.
4. Exemption of Waiting Period
• If extenuating circumstances exist, the Director of Child Care Services
may grant an exemption of the 6 month wait for applying for
enrollment, if recommended by Program Monitoring or the Control
Center, as applicable. No exemption will be granted for providers
who are terminated for failure to maintain History of Compliance with
regulatory requirements.
April 1, 2011 Page 28 of 34
• Providers whose file is inactive are exempt from the 6 month wait.
5. Ineligiblity to Participate in Publicly Funded Programs – Any institution or
it’s principals who are ineligible for any other publicly funded program due
to the above criteria are prohibited from participating in the ABC program at
any level. However, this prohibition does not apply if the institution or
principal has been fully reinstated in, or determined eligible for, that
program, including the payment of any debts owed.
XVI. ENROLLMENT EXCEPTIONS
The following are reasons a provider is ineligible to re-enroll in the ABC Child
Care Program.
1. Death of a Child - When a negative action by a provider results in the death
of a child at a facility.
2. Fraud - Providers found guilty in court of committing.
3. Falsified Documents – Providers who falsify or misrepresent official or legal
documents (i.e., birth certificates, degrees, transcripts, etc.), or other ABC
program documents (SVL, attendance records) and submit to the ABC
Program or to Child Care Licensing.
4. Administrative or Judicial Determination of Abuse and/or Neglect –
Owners of facilities or owners with staff who abuse or neglect children and
whose name has been entered into the Central Registry cannot be re-
enrolled as long as the perpetrator continues to be employed and/or
present at the facility.
NOTE: Upon receiving a provider’s application for enrollment in the ABC
Program at any Level, if it is known by the ABC Program that the provider
purchased the facility from a provider whose enrollment was terminated due
to Numbers 1 through 4 above, then the new owner shall submit legal
documentation verifying the change of ownership and provide a notarized
statement that the previous owner has no financial or personal interest or
association with the child care facility.
XVII. GRANTS
Providers who receive a grant(s) must stay in the program for the period required
in the grant agreement.
If the provider does not comply by staying in the program for the required amount
of time, recoupment of grant funds will be initiated, if possible by withholding the
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provider’s last payment.
If a recoupment has been initiated against the provider perhaps because of an
audit, overpayment, or if the provider owes money to the Government due to an
IRS lien, and funds are being recouped from the provider through their payments,
then the provider will not be eligible for any grants offered at that time due to the
fact that the Voucher System will automatically take the grant money in payment
towards the recoupment or lien. This is not appealable.
Failure to use grants funds properly may result in the initiation of an
audit by the ABC Child Care Program.
XVIII. APPEALS PROCESS
CLIENTS:
No new ABC clients will be allowed to connect to an ABC facility during an appeal
by the provider with the DSS ABC Program or Child Care Licensing. However,
providers may continue serving current children connected through the end of
their current eligibility period unless the health and/or safety of the children are
jeopardized. The Child Care Services Director can make a decision to remove all
ABC children from the facility during the appeals process, if it is determined that
the health and/or safety of the children is being jeopardized.
PROVIDERS:
The provider is given an opportunity to request a fair hearing in compliance with
the Civil rights Act of 1964. The provider may appeal any decision that results in
any adverse actions such as termination, de-enrollment, or reclassification. The
following is not appealable: 1) the natural ending of the 3-year provider enrollment
period based on the expiration date, 2) provider closure, inactive status and 3)
failing the assessment scores during an enrollment visit.
Provider appeal hearings are held by the agency that makes the decision that the
provider is appealing. A fair hearing must be requested in writing, and must be
made within 30 days from the date of the negative action. The request may be
made by the provider or a person acting on his/her behalf, such as a legal
representative, relative, or friend. Staff must not impede, limit, or interfere in any
way with the client’s right to request a fair hearing. If the client or provider wishes
to appeal the decision, he/she must notify SCDSS in writing, postmarked within 30
days of receiving a service denial notice or termination letter. The notice of intent
to appeal should be directed to:
South Carolina Department of Social Services
Individual and Provider Rights
P.O. Box 1520
Columbia, South Carolina 29202-1520
If notice of intent to appeal is not submitted to SCDSS within the 30 day period,
the right to challenge the denial or termination will be lost and the decision will
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become final.
NOTE: Providers who receive a grant must remain enrolled in the ABC Program
for the period required by the grant. Failure to remain enrolled for the
required period for any reason may result in recoupment of the grant funds.
XIX. GLOSSARY OF TERMS
Definitions of key terms are presented to ensure clarity and understanding. These
definitions express the administering agency's intent and meaning for the terms
identified.
ABC Child Care Control Center: (ABC Control Center)
The authorized child care voucher system management center that is
available to provide assistance to clients and providers, and to handle child
care applications, funding and connecting.
• Providers call: 1-800-262-4416 for notification requirements and/or
questions concerning ABC Program procedures.
• Parents call: 1-800-476-0199 for any questions.
ABC Child Care Program (ABC Program):
The South Carolina statewide child care assistance program funded by Child
Care and Development Fund (CCDF), Social Services Block Grant (SSBG) and
state match.
ABC Child Care Program Monitoring (ABC Program Monitoring):
The entity that enrolls, monitors, and provides technical assistance to
providers enrolled in the ABC Program at Levels A or B, and makes all
changes to a provider's file. There are two offices of ABC Program
Monitoring.
Absenteeism:
When the child is not present (absent all day) at the provider's facility during
the service unit (week) either due to illness, vacation, or court ordered non-
custodial visitation or for other known or unknown reasons.
Activity Fees
Activity fees are considered other fees charged by the provider to parents
such as transportation fees, or special activity fees, etc. These fees are the
responsibility of the parent.
Authorized Service Period:
The specific time frame that child care services are authorized for a client
and a specific provider.
Billing Rate:
The provider's weekly service rate minus any applicable client fee, and any
discount for a second child.
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Care Type:
The age groups 0-2 years, 3-5 years, 6-12, and 13-18 years in which the
provider has enrolled with the ABC Program. Providers cannot offer services
to ABC clients or receive payment for service in a care type in which they
have not been enrolled.
Center-based Care:
Facility licensed by DSS to serve 13 or more children.
Child:
The recipient of child care services.
Child Name:
The first name of the child.
Child Number:
This is the client's Social Security number plus the two digit code 01, 02,
etc. assigned to the child. It identifies the child for the purpose of payment
and system activities. Providers should never change the assigned child
number.
Client:
An individual who has met the eligibility criteria and is funded for child care.
Client Fee:
That portion of the provider's weekly service rate (cost) which is based on
the client’s family size and income, and paid by the client directly to the
provider. The fee amount is established by SCDSS on the basis of family
size and gross family income. That portion of the child care cost, which is
paid by the client directly to the child care provider.
Client Number:
The client's Social Security number. This number identifies all client activity
in the system.
Client Termination of Eligibility:
Action taken when the client is no longer eligible for services. Once notified
that the client’s eligibility is terminated, the provider is not eligible for
payment for services.
Connected:
A start and stop date (linked to a specific provider) within the ABC Voucher
System.
Denial:
When an applicant is denied child care assistance due to inability to meet
eligibility criteria or failure to comply with application requirements.
Eligibility Period:
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The amount of time authorized for the individual child to receive child care
services.
End Date:
The last date of service authorization.
Facility Cost:
The cost a provider charges all parents for a week of child care. Note:
Parents are responsible for the difference between the facility cost and the
amount paid by the ABC Program, plus any applicable client fee.
Family Child Care Home:
Home registered or licensed by DSS to serve no more than 6 children.
Family Independence Act of 1995:
An Act passed by the South Carolina General Assembly to require the DSS to
emphasize employment and training with only a minor welfare component.
The Act specifies action required by DSS to implement “Welfare Reform”. It
also specifies requirements for applicants and recipients in order to receive
financial assistance.
Family Independence: (FI)
Child care assistance provided to current FI stipend clients to encourage
participation in approved employment, education, or training activities.
These requirements are met through the Family Independence Program in
South Carolina in an effort to emphasize parental responsibility and self-
sufficiency.
Family Independence Stipend:
A monthly payment made to a family who meets the required eligibility
standards; previously referred to as Welfare or AFDC.
Foster Care:
Children who are in the custody of DSS and placed out of their home by
and/or under the supervision of DSS.
Full-Time Care:
Thirty or more hours of child care service provided during one week.
Funded:
Any child for whom dollars have been allocated in their name.
Group Child Care Home:
Home licensed by DSS to serve no more than 12 children.
Half-Time Care:
Less than thirty (30) hours, but more than fifteen (15) hours of child care
service provided during one week.
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Less Than half-time Care:
Less than 15 hours of child care service provided during a week. No
registration fee is allowed for this care type. This care type only applies to
Welfare Reform participants receiving subsidized child care.
Level A:
Exemplary programs measured against rigorous quality standards.
Level B:
Programs measured against quality standards beyond basic state
regulations.
Level C:
Programs meeting basic licensing regulations (health & safety)
Less than Half-Time Care:
Less than fifteen (15) hours of child care service provided during a week.
No registration fee is allowed for this care-type. This care-type applies only
to Welfare Reform participants receiving subsidized child care and must be
used in conjunction with full and half-time care.
Maximum Rate:
Maximum weekly rates established by SCDSS on the basis of a market rate
survey of urban and rural counties, type of facility, and care types.
Payable Adjustment:
The process of paying the provider for additional monies due them.
Provider Identification Number:
The Federal Employer Identification Number [FEIN] or Social Security number
of the provider. This number identifies the provider for purposes of
payment, tracking and reporting.
Receivable Adjustment:
The process of collecting monies that were paid to the provider that were
not due them.
Registration Fee:
A fee providers charge to clients participating in a child care program.
Registration fees are set amounts established by the provider to cover costs
not included in the weekly. This fee may also not exceed the fee charged to
private-paying clients in the child care program. A Provider is not eligible
for a registration fee for clients receiving less than half-time care. The ABC
Program will pay registration fee to providers up to an established program
maximum. The provider may require the client to pay the fee if the
client has used up their allocation for registration fees.
Remittance Advice:
A document included with the provider’s check. There are three different
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types:
1) Paid Remittance Advice: indicates what clients and weeks were paid;
2) Rejected Remittance Advice: indicates which clients and weeks were
not paid and the reason;
3) Adjusted Remittance Advice: indicates if funds were deducted from
the provider’s check, the amount, and the reason.
Service Codes:
Those codes assigned to identify the type of payment being made to the
provider, i.e. CS for client services, GR for grant request, and RF for
registration fees.
Service Cost:
The provider rate as reflected in the ABC Voucher System.
Service Unit:
One week of child care [Monday - Sunday]. A service unit may be for half-
time, full-time, or less than half-time child care.
Service Voucher Log [SVL]:
A pre-printed payment request form used to process payments to providers
for eligible clients.
South Carolina Department of Social Services [SCDSS]:
The administering state agency for the ABC Program and the agency
responsible for administering the Welfare Reform, Family Independence
Program.
Start Date:
The date services are authorized to begin by DSS or the ABC
Program/Control Center staff.
Stop Date:
The last date of service authorization.
Week:
Monday through Sunday.